Comsafety Annual Report 2012/13 by Marc Russell Abbott

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013 t c A s ’ “Deepe e l p o e ning P

i n s t C ri m e” a g A io n

PR- 92/2013 ISBN- 978-0-621-41724-1

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Foreword to the Annual Report Department of Community Safety and Liaison 2012/2013 By Mr TW Mchunu, MEC for Transport, Community Safety and Liaison: KwaZulu-Natal In the year 2009, the National Government and, indeed, the Government of KwaZulu-Natal identified the fight against crime and creating a safe and secure environment as one of its key priorities. This, therefore, became a social contract that we entered into with the people of KwaZulu-Natal. In pursuance of the fulfilment of this contract we have, working together with the people, achieved several milestones in the battle against crime and working towards creating a safe and secure environment for our people.

Mr T W Mchunu MEC:Transport, Community Safety While 2011/2012 financial year was dedicated to “People’s Action Against Crime”, during the year and Liaison

under review ( 2012/2013), we built on this theme and shifted the focus on the mobilisation of communities and squarely placing them at the centre of all efforts for fight against crime and isolating the criminals. It was, indeed, the era characterised by intense and meaningful interaction with the communities as we intensified our efforts to forge and promote good relations between communities and the police. Effectively, this involved creating an environment conducive to community safety partnerships as we were guided by the belief that the working together of government, community and police would take us even closer to achieving our set objectives. Therefore, our framework during this gallant intensification of these efforts was appropriately dubbed “Accelerating People’s Action Against Crime.” The focus in the year under review has been on the structuring and empowering of community participation in the fight against crime through the strengthening of Community Policing Forums, mobilisation of other voluntary crime fighting organisations. These have now been assisted to set up their associations and we were also able to create an environment for them to operate within the law. We are convinced that one of the biggest achievements, during the year under review, was the reconstitution of the KwaZuluNatal Community Policing Forum Board and the formation of the KwaZulu-Natal Community Crime Prevention Association. Plans are also afoot to launch the KwaZulu-Natal Council Against Crime. This will be an umbrella of all formations committed to waging a battle against crime. We are satisfied that never before have our communities been so mobilised and primed in the battle against the scourge of crime. We have also continued to urge our communities to be the key partners in finding solutions to their own conflicts such a faction-fights and resolving differences of a political nature. This initiative is driven through our programme of Communities-in-Dialogue. We hold a view that no matter what form the conflict takes, the best way to resolve it is for us as the department to assist the communities to find their own homegrown solutions. Only such solutions, initiated and owned by communities, stand a better chance of being sustainable and lasting. At the centre of our work, there is Justice Crime Prevention and Security Cluster which provides us, as the government, with a useful platform to continue to horn out strategies on policy matters and emerge with informed interventions.

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

The work of fighting crime will never be over until an environment free of crime has been created in the province. Given our limited budget, in our pursuit of these noble goals, we continue to build a United Front Against Crime by forming partnerships with other stakeholders such as business and other relevant agencies. As we extend our crime fighting initiatives to all levels of our society, from the Province, through the districts, local to ward levels, I remain very convinced that it is through such partnerships that the people of KwaZulu-Natal will eventually live in a safe and secure environment.

Mr T W Mchunu MEC:Transport, Community Safety and Liaison

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

ANNUAL REPORT 2012/13 Mr T W Mchunu MEC for Transport, Community Safety and Liaison I have the honour of submitting the Annual Report of the Department of Community Safety and Liaison for the period 1st April 2012 to 31st March 2013.

Mr R V Bhengu Head of Department

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Table of Contents Page 1. General Information

1.1. Vision, Mission and values 1.2. Organizational Structure 1.3. Legislative Mandate 1.4. Entities reporting to the MEC 1.5. Accounting Officer’s Overview

INFORMATION ON PRE-DETERMINED OBJECTIVES

5 5 5 7 7

2.1. OVERALL PERFORMANCE

2.2. PROGRAMME PERFORMANCE

2.1.1. 2.1.2. 2.1.3. 2.1.4. 2.1.5. 2.1.6. 2.1.7. 2.1.8. 2.1.9. 2.1.10. 2.1.11. 2.1.12.

Voted funds Aim of the Vote Strategic outcome oriented goals Overview of the service delivery environment for 2012/13 Overview of the organizational environment Key policy developments and legislative changes Departmental revenue Departmental expenditure Transfer payments Public entities Conditional grants Capital investment, maintenance and asset management plan

2.2.1. Program 1: ADMINISTRATION 2.2.2. Program 2: CIVILIAN OVERSIGHT 2.2.3. Program 3: Crime Prevention and Community Police Relations

15 15 15 15 16 16 17 17 17 17 17 18

18 27 28

3. ANNUAL FINANCIAL STATEMENTS

4. HUMAN RESOURCE MANAGEMENT 5. OTHER INFORMATION

131

Acronyms List of Contact details Additional Information

152 152 152 152

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

Part One: General Information 1. General Information 1.1. Vision, Mission and values Vision The vision of the Department is: “The people of KwaZulu-Natal live in a safe and secure environment” Mission Statement The mission of the Department is to: “Be the lead agency in driving the integration of community safety initiatives, towards a crime free KwaZulu-Natal” Values of the Department In the fulfilment of its mission and towards the attainment of its vision, the Department achieves performance excellence through the adherence to the following operational values:

1.2. Organizational Structure Information on the Ministry Overview of the Office of the MEC The Office of the MEC resides under the organizational structure of the Department of Transport as the Honourable MEC holds two portfolios, namely, Transport and Community Safety and Liaison. These are two separate Departments and as such, report under two separate votes. The budget of the MEC is catered for under the Department of Transport. The Office of the MEC supports the Department in performing its service delivery obligations. Since an Executing Authority is a public office bearer, the Honourable MEC is the face of the Department.

1.3. Legislative Mandate CONSTITUITIONAL AND LEGISLATIVE MANDATES The authority and function of the Department is not decided on its own, but entrenched in our Constitution and defined in national legislation. The executive function of Provincial Government in relation to safety and security is governed by the following legally binding documents: Constitutional mandate Chapter 11 of the Constitution of the Republic of South Africa, 1996 defines the role of Provincial Government in policing as follows: Section 206(2) provides that the national policing policy may make provision for different policies in respect of different Provinces after taking into account the policing needs and priorities of these Provinces. “Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Section 206(3) determines that each Province is entitled to: (a) Monitor police conduct; (b) Oversee the effectiveness and efficiency of the police service including receiving reports on the police service; (c) Promote good relations between the police and the community; (d) Assess the effectiveness of visible policing; and (e) Liaise with the Cabinet member responsible for policing with respect to crime and policing in the Province. Section 206(4) further states that a provincial executive is responsible for policing functions vested in it by this chapter, assigned to it in terms of national legislation and allocated to it in the national policing policy. Legislative mandates The South African Police Service Act, 1995 (Act 68 of 1995) In terms of this legislation the Provincial Secretariats must support the Provincial MEC for Safety and Security by: (a) Providing advice; (b) Ensuring civilian oversight of the South African Police Services; (c) Promote democratic accountability and transparency in the South African Police Service; (d) Provide a legal advisory service; (e) Provide communication and administrative support; (f) Monitor the implementation of policy of the South African Police Service; and (g) Conduct research and evaluate the functioning of the South African Police Service and report thereon. The White Paper on Safety and Security, 1999 – 2004 (expired but not superseded) indicates that the Department’s provincial responsibilities are: (a) Initiating and coordinating social crime prevention programmes; (b) Mobilizing resources for social crime prevention programmes; (c) Coordinating a range of provincial functions in order to achieve more effective crime prevention; (d) Evaluating and supporting the social crime prevention programmes at local government level; (e) Implementing and taking joint responsibilities for social crime prevention; and (f) Establishing crime prevention programmes in areas where local government is poorly resourced or lacks capacity and the establishing of public and private partnerships to support crime prevention. The National Crime Prevention Strategy, 1996 (revised 1999) – reflects that the Department has a responsibility, in line with the National Crime Prevention Strategy, to establish a Provincial Crime Prevention Strategy for the Province.

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Other legislation governing the operations of the Department includes: • • • • • • • • • • • • • • • • • • • • • • • •

Firearms Control Act, 2000 KwaZulu-Natal Commissions Act, 1999 Domestic Violence Act, 1998 Child Care Act, 1983 Criminal Procedure Act 1977 The Public Finance Management Act, 1999 and regulations; The Public Service Act, 1994 and regulations; Labour Relations Act, 1995 Basic Conditions of Employment Act, 1997 Employment Equity Act, 1998 Skills Development Act, 1998 Promotion of Equality and Prevention of Unfair Discrimination Act, 2000 Promotion of Administrative Justice Act, 2000 Promotion of Access to Information Act, 2000 Preferential Procurement Policy Framework Act, 2001 Electronic Communications and Transactions Act, 2002 Regulation of Interception and Provision of Communication-Related Information Act, 2002 State Information Technology Agency Act, 1999 The Criminal Law (Sexual Offences and Related Matters) Amendment Act, No. 32 of 2007 SA National Policy Framework for Women’s Empowerment & Gender Equality CEDAW PEPUDA Beijing Platform for Action UN – Millennium Development Goals (MDGs)

1.4. Entities reporting to the MEC There are no entities attached to the Department of Community Safety and Liaison.

1.5. Accounting Officer’s Overview INTRODUCTION The department concluded a year that was marked by significant developments within the sector and achievements at line function level has set the tone for an exciting year ahead. The Department of Community Safety and Liaison, under the able stewardship of its Hon MEC, T W Mchunu, dubbed 2012 as the year of ‘’Deepening People’s Action Against Crime”. It was, indeed, a clarion call that urged and cajoled all of us into action as we redoubled our efforts in the mobilisation of communities against the scourge of crime and all its attendant destructive effects. In all our efforts we were guided by our strategic vision of striving to ensure that the people of KwaZulu-Natal live in a safe and secure environment as we sought to be the lead agency charged with the critical task of driving the integration of community safety initiatives towards a crime free province. Guided by these noble objectives, the year indeed, witnessed a hive of activity as we moved to fulfil our Constitutional obligation and moved to deliver on the social contract that we entered into with the people by the virtue of being voted into office. In all these initiatives we were driven by the belief that working together with the people we could do more in eradicating crime, isolating criminals and, indeed forging a motive force against criminality.

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Indeed, the year 2012 witnessed a festival of activities largely characterised by the escalation of programmes that sought to harness positive energy of all crime prevention and crime fighting structures within communities. These included the formation of KwaZulu-Natal Provincial Community Policing Forum Board and later the KwaZuluNatal Community Crime Prevention Association in November 2012. Driven by our belief that crime initiatives could not only be driven from the headquarters in Pietermaritzburg but that such measures needed to cascade down to all levels, a new structure seeking to decentralise our services to district, local and ward levels, was approved. Efforts are currently underway to solidify and consolidate these efforts with departmental offices being envisaged in all districts in the province. All these remain work in progress. STRATEGIC REVIEW REVIEW OF THE ORGANISATIONAL STRUCTURE The process to develop the structure involved consultations with staff, organised labour, the Office of the Premier, the Department of Public Service and Administration, the Provincial Treasury and the Secretariat for the Police Service. It was a long and painful process, characterised by many amendments and re-consultation. In analysing the constitutional functions of the department and the statutory functions of the Provincial Secretariat, it became apparent that the constitutional police oversight and community relations functions which formed the basis of the functions of the department previously have been incorporated into the statutory functions of the Provincial Secretariat under the Act. The revised structure distributes the 13 districts under five regions headed by senior managers. The regional groupings were based on the population, number of households, number of wards, number of local municipalities, number of police stations and geographical considerations. Two additional directorates have been added under the Provincial Secretariat. The first additional directorate must perform the function of oversight over the Office of the Provincial Commissioner and Specialised Units as well as community police relations at a provincial level. This function has never been performed previously, but it is necessary to include same to fulfil the functions contemplated in the Constitution and the Act. The second additional directorate must perform the function of safety information analysis and conceptualisation which has to be done at a provincial level. This function is also one which has not been performed previously. The research function in the current structure focused on social crime prevention.The new unit will be the information nerve centre of the department. It will continuously collate information from all the service units in the department and use this information to review policing policies and directives, develop, evaluate and review community safety models, initiatives and monitoring tools, review police practices, methodologies and performance and conduct research into the policing needs of the province as required by the Constitution and the Act. At the district office level, the functions are Police Performance Monitoring, Complaints Management, Crime Prevention and Partnerships. The department left the administrative support component largely unchanged. However, the revised structure provides for two additional directorates, i.e. the Directorate: Strategic Planning and Internal Monitoring and Evaluation and the Directorate: Intergovernmental Relations and Special Projects. Essentially, it took the functions of the Directorate: Special Projects and Inter-sectoral Collaboration and the Chief Director: Governance in the existing structure, which will be abolished, and divided it between two directorates to more adequately respond to the need for improving internal monitoring and governance identified in the various audit reports.

â&#x20AC;&#x153;Deepening Peopleâ&#x20AC;&#x2122;s Action Against Crimeâ&#x20AC;?

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

GOVERNANCE OVERVIEW Justice, Crime Prevention and Security Cluster (JCPS) The JCPS have dealt with a number of issues. They include the following: a) the use of the Drager machine in drunken driving cases; b) the high death toll on the roads in KZN; c) rhino poaching; d) taxi conflicts; e) anti-foreigner sentiments; f) security vetting of officials in government; g) human trafficking; h) illegal immigrants; i) stock theft; j) cross-border crime; k) violence against women and children; l) issues in farming communities; m) street vendor rights and street children; and n) abuse of customary practices such as Ukuthwala. Some of the successes of the work of the cluster are the following: a) finalisation of the cross-border crime strategy; b) the improvement of case-flow management in the courts through the Provincial Integrated Justice Forum; c) new courts are being built to address backlogs; d) Home Affairs has established registration desks in district hospitals and other major hospitals; and e) Correctional Services launched a pilot project in KZN for the electronic monitoring of parolees. CIVILIAN OVERSIGHT Provision of police stations closer to the people is one of the measures to ensure safety for all. This area remains a challenge.The department is heartened by the commitment made by the Minister of Police in embarking on a drive to build more police stations closer to the communities they serve. KZN has been plagued by an upsurge of political killings and property related crimes, inclusive of stock theft. The department continues to work harder to eradicate this scourge. The collaboration of the police, government departments, neighbouring countries and most importantly, the communities is critical in building a united front against these crimes. The department evaluated police stations, verified CPFs, victim support centers and assessed specialized SAPS units. The findings from these evaluations have been duly reported to the correct structures. They related to – a) shortages of vehicles; b) inadequate infrastructure; c) dysfunctional CPFs; and d) inadequate staff capacity. Interventions were undertaken at underperforming stations such as Nondweni, Kingsley and Ekuvukeni. The department continued to receive, assess and process service delivery complaints against the police. District teams deployed throughout the province have taken over this function and are now working from a local level to address service delivery complaints against the police.

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Multi-Party Interventions During the year under review, the department reached out to the students at the University of Zululand, the communities of uMvoti, Msinga / Greytown, Ncemaneni, eMankwanyaneni, Obuka, Umlazi T-section hostel, Ethekwini ward 39 (Kwamashu hostel), Oshabeni (Port Shepstone), Emtshezi ward 8, Nquthu and Estcourt / Umtshezi. The Multi-Party Committee cannot succeed on its own and therefore the department has called upon all political parties to give space to police to do their investigations properly on these matters, to educate their constituencies on political tolerance and democracy, to report criminals within their parties so that they do not hide behind political parties and to adhere to the principles of political freedom, democracy and community safety. His Majesty, King Goodwill Zwelithini, initiated a Peace Process and a cleansing ceremony was arranged during December 2012. The event was aimed at curbing violence in the Province and also dedicated to reconciliation among political parties. This was followed by a Provincial Prayer Day on 27 December 2012 and on 28 December 2012, by Umkhosi Woselwa. Community Engagements The department has taken Operation Hlasela to Chatsworth, Chesterville, eMondlo, Gamalakhe, Hlazakazi, KwaNdengezi, KwaNyuswa, Lamontville, Ndwedwe, Nkandla, Nondweni, Nquthu, Madadeni, Mtubatuba, Osizweni, Paul Pietersburg, Pinetown, Pomeroy, Ward 1 in Sisonke and Umlazi South. The various areas have crime challenges that are unique to their environment, hence the approach for interventions under Operation Hlasela vary according to the need. Some of the crime challenges dealt with are stock theft, stolen goods and family violence. The launch of the Blow the Whistle programme was held at Ozwathini. This is one of the projects which will gain momentum in the near future as it encourages communities to be good neighbours as well as to act as the ‘eyes and ears’ of the police. Communities-in-Dialogue Programme (CiDP) The Department mobilises communities through the Communities-in-Dialogue Programme (CiDP) to assume responsibility for peace, stability and creating safer places to live. The essence of the CiDP is creating a platform for dialogue and acceptance of responsibility to resolve inter- and intra-community conflicts. The methodology followed by the department in each case would depend on the nature and inherent cause of the conflict. CiDPs have been held in the areas of Bergville, Dannhauser, Dukuduku, Emhlwazini / Magangangozi, Emthunzini, Ethekwini Municipal Hostel, Hluhluwe, KwaMakhutha, Mankwanyaneni, Maqongqo, Marian Ridge, Molweni, Muden, Muziwabantu, Ogungini, Ohuzane, Obanjeni, Umlalazi, Umzimkhulu and uMzumbe. The department has had huge success in Dukuduku. Through this CiDP, two new representatives of the Dukuduku Forest were elected to serve on the Dukuduku Land Trust, namely Messrs Msweli and Sithole, which will substantially improve relations between the community, government and other stakeholders in the area. Cross-border Crime Summit In August, through the department, the province of KwaZulu-Natal hosted a very successful Provincial Cross Border Crime Summit. The KwaZulu-Natal Government, led by Premier Dr Zweli Mkhize, joined forces with neighbouring countries and provinces in a bid to reduce the soaring levels of crimes occurring across the borders of the Province by hosting a two day Summit to deliberate and come up with a way forward in terms of dealing with this problem.

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

The summit took place between the 16th and 17th of August 2012 at the Chief Albert Luthuli International Convention Centre. Its main purpose was to look at strategies that can be used to prevent crimes occurring across the province’s borders. The summit delegates agreed to throw their weight behind seeking more improved solutions to border crimes and to form stronger partnerships between various states. From that summit, the Minister of Police confirmed that a National Summit on cross border crimes would take place and this would be the ideal platform where the resolutions of the KZN Summit can be tabled as the province’s input. The summit further mandated the Government of KwaZulu-Natal to submit these resolutions to any other platform at which the matter of crime on our borders is debated. Status of Programme Against Police Killings The department continues to take action when SAPS officials are either attacked or killed as part of the commitment to wage a serious war on criminals who target police. As the province, we continue to implement the resolutions of the Provincial Summit on Police Killings that was hosted by the department in August last year. Crimes Against the Vulnerable In support of Women’s month, the department held a women’s day programme in Durban South, educational women’s empowerment sessions in all Ugu local municipalities, an empowerment of women with disabilities programme at Ziphakamise and a campaign against violence directed at women and children at Watersmeet and Folweni. Women champions from Muziwabantu, Mzumbe, Mdoni, Vulamehlo and Zinqoleni were trained on parenting skills. A domestic violence and sexual abuse awareness campaign was held at Inanda. The department also hosted a men’s summit in Ugu, a dialogue at Umbumbulu, a walk in Durban Central, a boysto-men inter-generational conference for schools in Ugu and a men’s conference in Umlazi. School safety campaigns were held at Inanda Primary, Vukile, Cekeni, Ndumo, uMqhele, Magwababa, Bhevu, Sozabe, Nte, Mbali, Ohlanga, Franklin, uBuhlebemfundo, Manganga, Mthala and Botate schools as well as 10 schools in Durban South and 7 schools in Durban North. Substance abuse campaigns were held at Westville Prison, Umbumbulu, Magabheni, Ntuzuma, Mpumalanga, Ntambanana, Empangeni, Esikhawini and Umzimkhulu. A child protection workshop for educators was held in the Hibiscus Coast. The Sports Against Crime initiative is one of the programmes the department employs to encourage the youth to be involved in the fight against crime. Tournaments have been held at areas such as Isipingo, Lindelani and eMbo. Youth day celebrations were held at various areas such as Montobello and KwaNyavu Traditional Authority. Other youth crime prevention programmes conducted included – a) mobilization of the Amaoti youth desk; b) life skills camp for youth at Umbumbulu FET College; c) Youth Against Crime campaign in Durban.

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

CRIME PREVENTION AND COMMUNITY POLICE RELATIONS Re-vitalisation of Community Police Forums and Boards The Steering Committee that was appointed by the Provincial Commissioner of the South African Police Service to oversee the re-establishment of the Provincial Community Police Board has, with the assistance of the department and the SAPS, finalised the new constitution and its adoption. Elections in terms thereof took place on 20 October 2012. The Constitution and the election process have set new national benchmarks. For the first time representation of the Youth Desk on the Provincial Board is provided for in the constitution to ensure a direct link to the youth. The next phase of the revitalisation of the Community Police structures in the Province is replicating the abovementioned process in all the 25 police clusters under the leadership of the newly elected Executive Committee and re-established Board and thereafter doing so in respect of all the Community Police Forums. In order to ensure that the Board remains stable throughout this process, it is imperative that a systematic, piecemeal and thoroughly consulted approach be followed. This process will include re-establishing Youth Desks under each CPF under a sub-forum constitution. Capacitation of CPFs The Thathulwazi programme is a departmental flagship project which started in 2006. The programme aims to empower CPF members so they can effectively fulfil their roles. Initially in 2006, after the department had completed the verification of all CPFs, the focus of Thathulwazi was to equip CPF members with the understanding of the concept of community policing.The department then resolved that the Thathulwazi programme will be divided into two, namely induction training, which will be facilitated on request by departmental staff, and a skills programme, which will be facilitated by FET Colleges. The first skills programme that was offered was a Basic Computer Literacy Programme. This project targeted all the secretaries and deputy secretaries of CPF structures. The programme grew because of the CPF needs and the on-going interaction between the structures and the department. In 2008/9 and 2009/10, the department introduced the course of Basic Project and Financial Management because it was evident that there was a challenge in this regard. Also during this time, the need for an accredited CPF capacitation programme was highlighted. Working towards this goal, led to the development of six new modules.These modules are Criminal Justice System, Conflict Management, Stakeholder Mobilisation, Civic Education, Victim Empowerment and Customer Care. This brought the total number of modules to eight. However, these modules need to be further strengthened in order to achieve the accreditation goal. This process will commence at the beginning of 2013. The Thathulwazi graduation ceremony took place on 15 November 2012 and 96 participants graduated. KZN Community Crime Prevention Association Historically, police have interacted with the community mainly through Community Police Forums. The challenge in this regard has been the disillusionment of the general public with ineffective CPFs. Simultaneously, people have also become despondent with sometimes perceived and at other times actual ineffective police service delivery. Coupled with frustration with and desperation about crime levels, these factors have caused people to group themselves into voluntary crime prevention organisations. This presented both a challenge and an opportunity to government.The police was now faced with groupings of people who are largely unregulated and operating outside of the CPF structures and, at times, the boundaries of the law.

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

However, section 18 of the Constitution provides that everyone has the right to freedom of association and the government therefore had to recognise the constitutional right of these organisations to exist as long as they operate within the confines of the law. Government also had to recognise that CPFs are not the only structures in existence which are concerned with policing and crime prevention and that in fact Chapter 7 of the South African Police Service Act of 1995 provides specifically that the South African Police Service may liaise with the community by means other than through community police forums and boards. Section 206 of the Constitution requires the Provincial Government of KwaZulu-Natal to promote good relations between the police and communities. Building a bridge between the police and these other structures is therefore a legal obligation and the implementation thereof has become critical to effective policing and preventing people from taking the law into their own hands to their own detriment and that of their communities. Moreover, section 3 of the Non-profit Organisations Act of 1997, requires, within the limits prescribed by law, every organ of state to determine and coordinate the implementation of its policies and measures in a manner designed to promote, support and enhance the capacity of non-profit organisations to perform their functions. The department has therefore embarked on a programme to educate and capacitate voluntary crime prevention organisations to better understand the laws of our country and to organise themselves into legally recognised associations. The education and capacitation programme included the facilitation of the formation of an umbrella body called the KwaZulu-Natal Community Crime Prevention Association (hereafter “the KZNCCPA”). The KZNCCPA adopted its constitution on 12 November 2012 and the salient aims and objectives of the Association are to – a) encourage social networking in the fight against crime within the confines of the law; b) promote broad public participation in government initiatives to fight crime, including taking part in CPF activities; c) foster partnerships with the Police Service, civil society organisations and business to fight crime; d) lead the campaign against police killings and police brutality; and e) promote good relations between the community and police. On 13 November 2012, the Honourable Premier publicly launched the KZNCCPA at the Elangeni Hotel in Durban. The launch was attended by representatives of the National Commissioner of Police, the Provincial Commissioner, the 25 SAPS clusters and various other stakeholders. The department further concluded a Memorandum of Understanding (MoU) at the launch. The MoU provides for support to the Association, including in respect of its administration and training on crime prevention, the criminal justice system, financial management, computer literacy and administration. Acknowledgements The success of the Department during a period of sustained pressure and uncertainty is not possible without the support and encouragement of all organizations and individuals who have given their unwavering support, time and energies. It is my pleasure therefore to record my appreciation and gratitude to the following: • • • • • • •

Parliamentary Portfolio Committee on Community Safety Office of the Premier Provincial Treasury Community Policing Forums South African Police Services-KZN Traditional and Community Leaders The Communities in KZN for their enthusiasm and willingness to make KZN a safe and peaceful Province

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Finally, I wish to express my gratitude and appreciation to the Honourable MEC for Transport, Community Safety and Liaison, Mr T W Mchunu, for his visionary leadership, his dedication and his tireless efforts in leading this Province towards a safe and secure environment.

Mr V R Bhengu Head of Department

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

INFORMATION ON PRE-DETERMINED OBJECTIVES 2.1. OVERALL PERFORMANCE 2.1.1.

Voted funds The total amount appropriated for the 2012/2013 financial year is as follows:

Appropriation Vote 9 Responsible MEC Administering Department Accounting Officer

2.1.2.

Main Adjusted Actual (Over)/Under Appropriation Appropriation amount spent Expenditure R’000 R’000 R’000 R’000

R161,334 R161,334 R135,892 MEC for Transport, Community Safety and Liaison Community Safety and Liaison Head of Department: Community Safety and Liaison

R25,442

Aim of the Vote The main aims of the vote are: • • • • •

2.1.3.

Promoting democratic accountability and transparency in the police service; Promoting good relations and establish partnerships between the police and the communities; Directing the SAPS towards effectively addressing provincial needs and priorities; Facilitating the development and coordination of social crime prevention initiatives; and Promoting and supporting Victim Empowerment.

Strategic outcome oriented goals The Department included the following as part of its goals: • • • • • •

2.1.4.

To strengthen governance and service delivery within the SAPS environment To improve service standards within the SAPS To design and implement social crime prevention programmes To promote active participation between the communities and SAPS in the form of safety structures To promote support programs for victims of crime To implement programs in Umzimkhulu for the integration of the communities

Overview of the service delivery environment for 2012/13 The service delivery environment is affected by; • •

Accessibility of the communities to SAPS stations Restructuring of community safety structures as a result of changes to the constitution

The Department has continued to increase its visibility through its “Operation Hlasela” projects at district level

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

2.1.5.

Annual Report 2012/2013

Overview of the organizational environment In pursuance of sections 17 and 19 of the Civilian Secretariat Act, the department has revised its organisational structure to provide for district offices in each district with service streams responsible for crime prevention and partnerships. One of the key result areas is the development and maintenance of community safety structures at district level. Cabinet and the Provincial Treasury have already approved the revised structure and the concurrence of the Minister of Public Service and Administration was confirmed on the 7 December 2012. It is anticipated that the first phase of the structure will be operational with effect from 1 April 2013. However, in the meantime, the department has employed six facilitators to establish community safety structures at a local and district level on a temporary employment contract basis.

2.1.6.

Key policy developments and legislative changes Sections 206(1), 206(3) and 206(5) of the Constitution of the Republic of South Africa and sections 17 and 19 of the Civilian Secretariat for Police Service Act, 2011 (Act No. 2 of 2011 and hereinafter “the Act”), require the Department of Community Safety and Liaison to – a) monitor and evaluate the implementation of policing policies and directives – section 206(3)(a) of the Constitution and section 17(2)(a)(i) of the Act; b) monitor and evaluate all police service units in the province to determine their level of efficiency and effectiveness – section 206(3)(b) of the Constitution and section 17(2)(a)(iv) of the Act; c) address complaints against police service delivery – section 206(5)(b) of the Constitution and section 17(2)(a)(ii) of the Act; d) review police practices, methodologies and performance and make recommendations in respect thereof – section 206(5)(b) of the Constitution and section 19(e) of the Act; e) conduct research into the policing needs of the province and make recommendations in respect thereof – section 206(1) of the Constitution; f) develop community safety models, initiatives and monitoring tools – section 206(3)(c) of the Constitution and section 17(2)(a)(iii) of the Act; g) develop and maintain community safety structures (e.g. Community Police Forums, Community Safety Forums, community crime prevention associations) and harmonize their activities – section 206(3)(c) of the Constitution and section 17(2)(b)(i) and (iii) of the Act; h) develop community safety partnerships to facilitate the implementation of community safety models and initiatives – section 206(3)(c) of the Constitution and section 17(2)(b)(ii) of the Act. Responding adequately to these functions required firstly the repositioning of the department’s strategic focus. Central to this re-positioning process has been the drive to ‘Build A United Front Against Crime’ (BUFAC). This is a call for the mobilization and involvement of all sectors of society in a concerted and sustained campaign to significantly reduce crime levels in the Province. The department is driving this overarching departmental strategy through our vehicle “Operation Hlasela”, whereby government departments, safety structures and the community are being drawn together to collectively oppose crime. Also, the revised legislative functions required the review of the organisational structure of the department.

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

2.1.7. Departmental revenue The Department is not an income generating department. The revenue budget is minimal.

Sale of goods Interest Transactions in assets and liabilities

2009/10 Actual R’000 50 6 4

2010/11 Actual R’000 43 1 61

2011/12 Actual R’000

2012/13 Actual R’000

54 1 15

54 21

2.1.8. Departmental expenditure Summary of expenditure by program:

Program Administration Civilian Oversight Crime Prevention and Community Police Relations TOTAL

Final Appropriation R’000

36,981 40,319 84,034 161,334

Actual R’000

32,264 38,056 65,572 135,892

Percentage 87% 94% 78% 84%

Summary by economic classification

Classification Compensation Goods and Services Machinery and Equipment Software and Intangible assets Households Provincial and Local Govt. Financial Assets TOTAL

Final Appropriation R’000

45,030 114,836 1,268 182 6 12 0 161,334

Actual R’000

37,307 97,763 612 182 6 10 12 135,892

2.1.9. Transfer payments The Department does not make any payments to any public entities.

2.1.10. Public entities There are no public entities attached to this Department.

2.1.11.

Conditional grants The Department received the EPWP incentive grant amounting to R1.7m

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

2.1.12.

Annual Report 2012/2013

Capital investment, maintenance and asset management plan The Department has completed its asset register for the year under review. The Department is currently disposing of its redundant and obsolete assets.The Department makes use of HARDCAT system to record all of its assets. Monthly reconciliations between the asset register and BAS are completed. The Department does not own any fixed property.The offices occupied by the Department are rented via the Department of Public Works. Therefore, the Department does not incur major expenditure in respect of maintenance of property assets.

2.2. PROGRAMME PERFORMANCE 2.2.1. Program 1: ADMINISTRATION This programme includes financial management, corporate services, risk and internal control, governance, security and legal services. The strategic objective defined for Programme 1 is the effective and efficient administrative support given to the department. The following key services are provided: • comprehensive human resource system; • office space and related facilities; • information Communication Technology services to optimize the performance of the Department; • communication services; • effective and efficient legal services; • effective Security Management; • effective & efficient financial management system; • effective & efficient Supply Chain & asset management service; and • effective & efficient Internal Control & Risk Management service. GOVERNANCE

Performance Indicator

Actual 2011/12

No. of consolidated performance reports compiled for the department

Annual Achieved Reason for Variance Target: 2012/13 12

FINANCE

Performance Indicator

Actual 2011/12

No. of consolidated financial reports compiled

Annual Achieved Reason for Variance Target: 2012/13 12

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

INTERNAL CONTROL AND RISK MANAGEMENT

Performance Indicator

Actual 2011/12

No. of risk reports compiled

Annual Achieved Reason for Variance Target: 2012/13 12

CORPORATE SERVICES

Performance Indicator

Actual 2011/12

No. of services reports compiled in respect of office accommodation, fleet, IT, HR and Training, communication

Annual Target: 2012/13 12

Achieved Reason for Variance 12

COMMUNICATIONS The department continued to put emphasis towards creation of public awareness. As such the Communications sub-directorate worked tirelessly alongside the district operations and Operation Hlasela teams to ensure that more people were aware of and had information about the activities of the department. This was especially vital as district operations were beginning to gain momentum during this financial year. In line with that, communication support was provided to numerous departmental and provincial events, including implementation of Communication Plans for events such as the Provincial Cross Border Crime Summit where the Premier and MEC’s were present. Through the Communications Sub-directorate, the department was able to participate in provincial activities both on the Batho Pele front as well as inter departmental activities such as Izimbizo, Taking Legislature to the People, and different exhibitions. One of the major achievements under Batho Pele implementation was the ability of the department to win a bronze trophy during the Premier’s Service Excellence Awards, ensuring the end to a dry season of receiving only certificates. To encourage innovation and recognise excellence, during the business year-end review the department presented a number of awards in 9 categories to districts and directorates namely: • Best district in social crime prevention; • community mobilisation; • SAPS transformation/interventions; • Community In-dialogue programs; • Compilation of reports; • Community safety structures; • Complying with EPMDS; • Support function of the year; and • District of the year. The department also had the pleasure of being recognised during the 2012 Annual Public Sector Reporting awards conducted by the Southern African Institute of Government Auditors for its previous year’s annual report; beating all other departments in the province.

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

As another channel for creating public awareness, the department continued to share talk features with the Department of Transport on Ukhozi and Gagasi radio stations. It also increased its outreach on community media as these channels are closer to the communities at the grass roots. This move ensured local media have access and intrust to activities of the department within their locality. To ensure relevance of informational material which existed in the department, the sub-directorate went through a process of not only updating flyers such as the drugs chart, safety tips, complaints flyers but translated them in IsiZulu as well. This too was done to support the district operations in Building a United Front against Crime. AUXILIARY SERVICES Auxiliary Service has during the reporting period conducted a needs assessment with regard the districts office space needed in line with decentralisation process as per the new organisational structure. These documents were sent to the Department of Public Works for consideration and approval by PMPAC. Approval was obtained for 10 new vehicles to be purchased for utilisation as Pool Vehicles and 6 old vehicles were sent for Board of Survey to be disposed of as they had reached the end of their lifespan. After having the telephone system damaged by electrical outages a new system was procured and installed to ensure business continuity and service delivery is espoused. INFORMATION TECHNOLOGY Notwithstanding being understaffed, the Information Technology Policy was reviewed and approved; the Business Continuity Plan was approved as well. The approved MSP is now being upgraded to government enterprise framework as per the King III standards. SITA monthly meetings are held to ensure that the Business Agreement and Service Level Agreement are maintained. HUMAN RESOURCE MANAGEMENT Organisational Development On 21 January 2010, the Hon Premier, Dr Zweli Mkhize and the MEC for Transport, Community Safety and Liaison: Mr TW Mchunu, launched the “Building a United Front against Crime” (BUFAC) programme in KwaZulu-Natal. This programme brings together key role players in each municipal district to debate their crime challenges and to conceptualize integrated plans that will support crime prevention and crime reduction in the province. Operation Hlasela was then conceived to be the vehicle through which we will institutionalize the BUFAC Flagship Programme and maximize the impact of all crime prevention initiatives towards crime fighting at the local level Over and above the implementation of the BUFAC program the State President has signed into law, the Independent Police Investigative Directorate and Civilian Secretariat for Police Service Bills as Acts 1 and 2 of 2011 respectively on 12 May 2011.The President, by Proclamation No. 67 of 2011, determined 1 December 2011 as the commencement date of the Civilian Secretariat for Police Service Act of 2011. Section 16 of the Act requires the MEC to constitute a provincial secretariat for the Province, within 18 months after the commencement of the Act, to support and align the mandate of the provincial secretariat with the mandate of the Civilian Secretariat. Due to the above the Department undertook a Work-study Exercise to align its structure accordingly.

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

The process to develop the organisational structure involved consultations with staff, representatives of Organised Labour in the department, the Office of the Premier (OTP), the Department of Public Service and Administration (DPSA), the Provincial Treasury and the Secretariat for the Police Service. At a meeting between the Honourable Premier, the Minister of Public Service and Administration and the MEC on 7 December 2012, the Minister in writing confirmed her concurrence with the revised organisational structure and the MEC approved the structure on the same day. The structure is to be implemented from 1 April 2013 and in order to ensure the speedy implementation of the structure the department has contracted independent consultants to facilitate the implementation of the new structure insofar as to review the job descriptions and prepare the posts for the prescribed job evaluation process and the matching and placement of staff onto the new structure. The aforementioned processes are expected to be finalised by 30 June 2013. Achievements The Human Resource Management Sub-directorate continued to render excellent support human resource management services. One of the remarkable milestones was to be placed 3rd overall out of 14 departments at the 7th Provincial Public Sector Human Resource Convention. Management Performance Assessment Tool (MPAT) The Department of Monitoring and Evaluation in the Presidency introduced a performance management tool to assess departments’ level of compliance with the following: • • • •

Strategic Management Governance and Accountability Human Resource Management Financial Management

Human Resource component managed to assist in facilitating the assessment process of the Department in line with the above compliance issues, collected the required evidence and managed to submit all the required information within the set timeframes thereby assisting the Province to report at National Level. Representivity The gender breakdown for the Department of Community Safety and Liaison on the total staff complement: females are 52.86% and males 47.14%. At senior management level there are 44.44% females and 55.56% males. The under-mentioned graph shows the gender representivity at Senior Management Level as at 31 March 2013.

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

60%

50%

Annual Report 2012/2013 55.56%

44.44%

40%

30%

20%

10%

Female SMS

Male SMS

To attract suitably qualified disabled people a strategy to achieve the target of 2% disabled employees was developed and submitted to the Office of the Premier. Furthermore a database was created from the Provincial Career exhibitions attended.

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

The composition of the Department’s workforce as at 31 March 2013 is set out in the pie chart below: White Male 2.86%

White Female 1.43% Indian Male 10.00% Indian Female 7.14% Coloured Male 0.00%

African Female 41.43%

Coloured Female 2.86%

African Male 34.29%

The representivity of designated groups from salary level nine upwards has remained consistently above 90% from April 2005 to date. The following is a graphical representation of statistics in respect of the representivity of designated and non-designated employees from salary level nine upwards from the 2004/05 financial year to the end of the 2012/13 financial year. 120.00%

100.00%

94.59%

91.67%

92.31%

94.12%

95.92%

95.74%

95.12%

80.00%

60.00%

Designated Groups Non-Designated

40.00%

20.00% 5.41%

8.33%

7.69%

5.88%

4.08%

4.26%

4.88%

2006

2007

2008

2009

2010

2011

2012

0.00% 2005

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Employee Health and Wellness Program (EHWP) Due to the re-structuring and interim structure a number of planned events for Employee Health and Wellness had to be cancelled, however to bring unity in the department the following activities have been conducted under the banner of EHW during 2012/2013:Employee’s participated in the Inter-Provincial Sports Day on 8 - 9 June 2012 Employees participated in soccer, volleyball, netball as well as other activities offered by the organisers •

Employee’s participated in the Provincial Wellness Day on 23 November 2012.

•

Departmental Business Review was held on 5 December 2103 where Mr JM Gumede: Provincial Employee Wellness did a presentation of Provincial EHW issues. Departmental Teams and individuals who performed well in 2012 were acknowledged and rewarded. Male/Female Condoms made available in all toilets in the building Continuous updating and circulating of wellness information through e-mails and intranet to all employees.

• •

The Department is in the process of awarding a new contract with regard to EHWP services during the new financial year. It is envisaged that the service provider will amongst others provide employees and their immediate families with a range of services such as personal, work-related, legal, relations, family problems. The service provider will also on a quarterly basis conduct Wellness Clinics at the department where all employees will be invited to voluntarily attend the wellness screening during the course of the day. At these Wellness Clinics a minimum of the following medical screening tests will be offered:• • • • • •

Blood pressure Blood sugar and cholesterol (one finger prick required for this) Weight and height, with body mass index Waist circumference VCT TB screening

Human Resource Development The legislative requirements for Human Resource Development such as the submission of Workplace Skills Plan, submission of quarterly training reports, budgeting of 1% for training, payment of administration levy to the SETA were complied with during the 2012/13 financial years. Quarterly Monitoring Reports and Quarterly Expenditure Reports on Training were compiled and submitted to PSETA and Office of the Premier. The implementation Plan for the Human Resource Development Strategy was developed and submitted to DPSA. The Implementation Report has also been prepared for submission. Staff members from different levels benefitted from various Training and Capacity Development programmes during 2012/13 financial years.

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

Tailor made training programmes were arranged to empower line function staff on the following competencies: • • • • • • • • • • • • • • • • • • •

Records Management (18), Re-orientation workshop Redlands (53) Cross Border crime training(1), Labour Market Analysis (2), Management of Sexual Harassment (1), How to prepare for an interview (18) Introduction to Persal (1), Women in Management (15), Project Management (1), National Skills Authority (2), Human Resource Planning (2), Employment Practices and Performance Management (2), Development of HRD Implementation Plans (1), Compulsory Induction (1), Breaking the Barriers on Entry into Public Service workshop (1), Induction workshop for Facilitators (6), Effective Chairing of meeting (15), Drafting of Legislation (1), Job Evaluation Panel (1),

Bursaries In order for the Department to contribute to the achievement of life-long learning for our staff, bursaries were awarded for studies towards qualifications that are related to functions of the Department, which are Community Development, Security Management, Finance, Public Management and Administration. The beneficiaries of bursaries during 2012/13 financial years are categorised as follows.

AFRICAN F M

COLOURED F M 1

INDIAN F M 1

WHITE F M 1

TOTAL F M

The monitoring of academic progress and payment of study fees was done timeously and on an ongoing basis for all beneficiaries of bursary scheme. Internship As part of Human Resource Development Strategy and National Skills Development Strategy, the Department recruited 16 interns during the 2012/13 financial year and they were placed in the following sections: Finance, Victim Empowerment, Social Crime Prevention, Information Technology, Human Resource and HOD’s Office. Regular meetings are held to continuously monitor their progress and to assist them in any possible way in order for them to secure permanent jobs. A remarkable number of Interns employed since 2008 have since secured permanent jobs inside and outside the Public Service contributing positively to assisting graduates entering the job market.

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

Career Exhibition Marketed services of the Department and career opportunities available in the Department in 4 Career Exhibition Campaigns organized as follows: • • • •

Provincial Career Exhibition held in Mtubatuba, Presidential Jobs Summit held in Richard’s Bay, Career Exhibition held in Jozini Sports grounds Career expo held in Nongoma during Reed dance ceremony.

Approximately 16 000 school-going youth and 8 000 out- of-school youth got to know about the services and career opportunities offered by this Department. Human Resource Policies The following Provincial Policy Frameworks were approved and work-shopped during 2012/13: • • • • • •

Acting on Higher Posts, Remunerative Work Outside Public Service, Career Management, Employment Equity, Suggestions, Improvements and Innovations; Bursaries.

The following Departmental draft policies were also developed and sent for approval: • • •

Smoking, Internships and Retention.

Performance Management and Development The implementation of Performance Management and Development System was managed effectively during 2012/13 performance cycle. During this period, 53 employees who qualified during 2011/12 performance cycle were paid 1.5% pay progression and 46 employees who qualified for performance bonuses were paid accordingly. The moderation process was also managed successfully and few complaints were received. LEGAL SERVICES

Performance Indicator

Actual 2011/12

No of legal services reports compiled (litigation, policy development, legal opinions)

Annual Target: 2012/13 12

Achieved Reason for Variance 12

SECURITY SERVICES

Performance Indicator

Actual 2011/12

No of security risks assessed and monitored

Annual Target: 2012/13 12

Achieved Reason for Variance 12

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

2.2.2. Program 2: CIVILIAN OVERSIGHT Performance Indicator

Actual 2011/12

No. of police stations evaluated No. of interventions at under-performing stations No. of complaints processed and resolved The number of research projects/surveys undertaken The number of policy documents reviewed

88 25 183 3 4

Annual Target: 2012/13

Achieved Reason for Variance

78 13 390* 2 2

79 19 299 2 2

Target exceeded Target exceeded Target is demand driven

Policy and Research Through its research and policy analysis functions, the Department seeks to enhance the safety policy and knowledge base. This component conducts detailed analysis of the released crime statistics making information accessible and user-friendly down to District and station level. Priority crime and safety issues are also researched in order to determine good practices that inform the Department’s programmes and interventions. The main purpose of this component is to enhance the Community Safety policy and knowledge base through research. In particular, the component seeks to ensure that the social drivers of crime receive targeted attention through social crime prevention programmes. The following Research topics were covered: • •

An effective role for local government in safety promotion; Crime trend analysis.

Policy analysis focused on the following areas: • •

Policies pertaining to Local government’s role in safety promotion; Conceptualising a Community Safety Training Programme.

Research Overview The research on an effective role for local government in safety promotion involved consulting a sample of Municipalities to better understand their current role and challenges in respect of safety provision. The research component was involved in the Cross Border Crime Summit held on 16-17 August 2012 providing research support. The crime trend analysis project sought to represent the proportion that serious and violent crime constitutes vis-à-vis other crimes. Information was also collated by the Policy and Research unit for the development of an expanded community safety course. The research and policy analysis conducted provides recommendations on what is required to address the particular areas examined and the optimal role the department can play in safety promotion in terms of its mandate and functions. Key Achievements The component has worked to ensure that the Department’s programmes are knowledge-based and within policy prescripts. Information from ground level has been accessed and surveys conducted in order to determine good practices that could ultimately inform the Department’s interventions.

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

2.2.3. Program 3: Crime Prevention and Community Police Relations Performance Indicator

Actual 2011/12

No. of safety structures established and maintained No. of crime prevention and victim support programmes conducted No. of community engagements and interventions

11 4 25

Annual Achieved Reason for Variance Target: 2012/13 142 9

186 9

Target exceeded

DISTRICT REPORTS UMZINYATHI DISTRICT On 13 April 2012 the MEC for Transport, Community Safety & Liaison Mr TW Mchunu launched Umzinyathi Operation Hlasela at Nquthu Ntinini Grounds. This area falls under Umzinyathi District and Nquthu Local Municipality. The event was attended by 5000 people coming from all four local municipalities under Umzinyathi District. The event was attended by Provincial and local stakeholders such as the SAPS, CPF,KWANABUCO, Driving Schools, Umzinyathi District Mayors and Councilors, AmaKhosi, POPCRU, FBO’s and CBO’s. The purpose of the event was to involve all community structures and the community under Umzinyathi district in the fight against crime. The Provincial Flagship Program of Building a United Front against Crime which was launched by the Premier and the MEC in January 2010 was also introduced in the meeting. Umzinyathi District team was introduced to the meeting to facilitate and coordinate all safety programs under Umzinyathi district. FOLLOW UP PROGRAMS BY THE DISTRICT TEAM Police Station Evaluations: This is done to improve efficiency and effectiveness to SAPS service delivery. Police stations are identified because of the crime statistics and as well as complaints from the community. 16 May 2012: The team conducted an evaluation in Nondweni Police Station 06 June 2012: Kingsley Police Station 25 July 2012: Dannhauser Police Station 30 October 2012: Hattingspruit Police Station 20 November 2012: Nhlanhleni Police Station 28 November 2012: Helpmekaar Police Station 13 February 2013: Glencoe Police Station Assessment of Victim Support Centres: This is done to ensure that victims of crime are treated with decency at the police station during their interviews. 11 July 2012: Nhlanhleni Police Station Victim Support Centre 19 September 2012: Matimatolo Police Station Victim Support Centre

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

Management of Complaints against the Police Twenty complaints against the police were managed. Complaints relate to conflicts between farmers and farm dwellers, feedback on the investigation of cases, domestic violence, and substance abuse by the youth and stock theft cases which are high under Umzinyathi district. Establishment of Community Safety Forums CSF’s were established in all four municipalities under Umzinyathi District to ensure the coordination of safety issues under each local municipality. All structures have stakeholders from government and NGO’s such as the Municipality, police, CPF, CCPA, Departments Education, Transport, Social Development, and Farmers Associations. Presently all local CSFs meetings and activities are staged by the department. On 28 June 2012 the Msinga Community Safety Forum was established with the support of the Deputy Mayor of Msinga Municipality-Cllr Kunene who always participates in all meetings. This forum is presently attending to conflict between Mahlaba and Mthaleni communities. The forum is also working on a conflict between the Farmer Dr Fourie and Enyathini Community.The department is also managing the relationship between the police and the community in the area. On 10 August 2012 the Umvoti Community Safety Forum was established with the support of the Mayor, Speaker and the Deputy Mayor. This forum is presently busy with the conflict between farmers and farm dwellers in Muden area. The forum is also working on a stock theft conflict between Emakhabeleni area under Inkosi Dlomo and Emaqadini area under Inkosi Ngcobo communities. 31 August 2012: Nquthu Community Safety Forum was established with the support of the Mayor Cllr Molefe and Cllr Mkhize who always participate during the staging of meetings and activities under Nquthu Local Municipality. The area has a high rate of stock theft, domestic violence and substance abuse by the youth. 07 September 2012: Ndumeni Community Safety Forum was established with the support of the Mayor Cllr Mahaye.This forum has targeted Glencoe and Wasbank area to ensure peace and stability in the area because of the high rate of crime. This area is affected by conflict between farmers and farm dwellers. The use of drugs and substance abuse by the youth in the township and schools. Workshops 30 May 2012: The team conducted an induction workshop for Dundee CPF cluster: This workshop was staged at the Battlefied Hotel to capacitate CPF structures and volunteers in the fight against crime. Community Educational Campaigns 13 April 2012: The MEC for Transport, Community Safety & Liaison Mr TW Mchunu launched Umzinyathi Operation Hlasela at Nquthu Ntinini Grounds. This area falls under Umzinyathi District and Nquthu Local Municipality. The event was attended by 5000 people young and elderly people coming from all four local municipalities under Umzinyathi District. 18 MAY 2012: The team in partnership with the local stakeholders conducted stock theft awareness with Muden Community. Muden is the area under Umvoti Local Municipality which is located under Umzinyathi District This meeting was attended by a number of about 300 people elderly woman and male people. This campaign was staged because of the conflict between farmers and farm dwellers in Muden area.

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Stakeholders involved were the Police, CPF, COGTA, Umvoti Municipality, Zibambeleni CBO, DCSL and Farmers. 29 June 2012: The team conducted a stock theft awareness campaign in Nondweni area under Nquthu Local Municipality. The meeting was attended by a number of about 500 people mostly elderly woman and males. The area is affected by stock theft substance abuse and domestic violence. Stakeholders involved were the Police, CPF, COGTA, Nquthu Local Municipality, CCPA, DCSL and AmaKhosi. 13 August 2012: The MEC visited Pomoroy Mthaleni community members after the killing of six Isikebhe members who were killed at Mahlaba area while searching for their stolen stock. This meeting was attended by a number of about 800 elderly males and female people. The purpose of the meeting was to restore peace and stability in the area between Mahlaba and Mthaleni community. Participating stakeholders were Police, CPF, COGTA, Umzinyathi / Umsinga Local Municipality, CCPA, DCSL and AmaKhosi. 28 August 2012: The MEC visited Mahlaba Community to obtain their views regarding the killing of Mthaleni community members. This meeting was also attended by a number of about 1000 people young and old. The MEC’s visit and the work of the district team have yielded positive results since no revenge attack was reported till today. 28 September 2012: The district team staged a stock theft awareness campaign at Hlazakazi area under Nquthu Local Municipality. The meeting was attended by the young and old people of the area. It was reported that Hlazakazi area is one of the hot spot area linked to Mahlaba area. Participating stakeholders were Police, CPF, Umzinyathi / Nquthu Local Municipality, CCPA, DCSL and AmaKhosi. 18 October 2012: The district team conducted Matimatolo Operation Hlasela to address substance abuse by the youth and domestic violence in the area. The challenges in this area were identified by Umvoti Municipality, Greytown Police Cluster and Operation Sukuma Sakhe of the area. 09 November 2012: The team conducted Operation Hlasela at Nondweni on domestic violence and substance abuse by the youth. The area has a high rate of substance abuse and domestic violence. This was done in partnership with Nquthu CSF and Dundee policing cluster. 21 December 2012: The district team conducted Glencoe Operation Hlasela to address domestic violence and substance abuse in the area.This was done in partnership with Ndumeni CSF and Dundee Policing Cluster to address identified challenges in the area. 12 March 2013: The district team conducted Wasbank Operation Hlasela to address domestic violence and substance abuse in the area. This was done in partnership with Ndumeni CSF and Dundee policing cluster. 15 March 2013: The team conducted Msinga Operation Hlasela during the visit of the MEC to meet Mthaleni and Mahlaba community members.This event was done to restore relations after the killing of seven Isikebhe members in August 2012. 23 March 2013: The team staged Greytown Sports against Crime for 13 schools under Umvoti Local Municipality. The sports were done in partnership with Umvoti CSF and Greytown policing cluster.

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Communities-in-Dialogue Programs 24 May 2012: Muden CIDP was staged because of the conflict between farmers and farm dwellers in the area. Muden community blockaded the road between Greytown and Weneen area. The community was also not happy with service delivery by Umvoti and Umzinyathi Municipality. Muden CIDP meetings are attended by a number of about 200 adult male and females. Participating stakeholders are Police, CPF, Land Affairs and Rural Reform, COGTA, Umzinyathi / Umvoti Local Municipality, CCPA, DCSL, Farmers Association and AmaKhosi. 13 August 2012: Pomeroy CIDP was started to ensure peace and stability after the killing of six isiKebhe members. Pomeroy is the area under Msinga Local Municipality and the meetings are attended by a number of about 100 people. Participating stakeholders are Police, CPF, Land Affairs and Rural Reform, COGTA, Umzinyathi / Umvoti Local Municipality, CCPA, DCSL, Farmers Association and AmaKhosi. CIDP’s are yielding positive results since both areas are presently stable. Follow up meetings will be staged with the MEC before December holidays to ensure peace and stability. 27 November 2012: The department conducted CIDP at Nyathini area to address conflict between the farmer Dr Fourie and the community. The farmer bought the farm and closed the pathway which was used by Nyathini community members. This is an ongoing process which is dealt with by Msinga CSF structure to address conflict between the community and the farmer. 11 December 2012: The team staged a CIDP in Wasbank area to address conflict between Mr Landa and Mbongwa family. 05 February 2013: The team conducted a CIDP in Dundee to address conflict between the farmer Mr De Wet and the community. Khwezi FM Radio Slots The District Team in partnership with Uthukela and AmaJuba Teams came up with this initiative of requesting a radio slot with the local radio station to conduct educational campaigns. This was approved by the department’s communications and the Chief Operations Officer Mr RL Goniwe. The advantage with this program is that Khwezi FM has listenership of 300 000 which covers Uthukela, AmaJuba, Umzinyathi, Ilembe and Uthungulu Districts. The department has six months slots which will end in March 2013. The programs are done once a month to interact with the general public on policing and general safety matters. Highlights of matters discussed with Khwezi listeners were as follows • The functioning of the Justice System • The issuing of bail • Roles of witnesses on court proceedings • The roles of CPFs structures. • The roles of CSFs structures • The evaluations of police stations • The witness protection program • The role of the community in the fight against crime

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

UTHUKELA DISTRICT ACTIVITIES The MEC for Transport, Community Safety & Liaison Mr TW Mchunu is the Champion of Uthukela District Sukuma Sakhe. He also visits the district to coordinate Government activities in the district. Uthukela District Sukuma Sakhe always invites the MEC to facilitate Government activities of the district. The district has political conflicts affecting Umtshezi, Mbabazane municipality areas. Ukhahlamba Municipality has a high rate of domestic violence cases related to Abduction “Ukuthwala Practice”. This area has an ongoing conflict between Bergville,Vulindlela and Sizwe Taxi Association. Umnambithi Municipality contributes with a high rate of crime for the district. The area has high rate of Stock theft, domestic violence cases, substance abuse by the youth, rape cases, murder cases. Police Station Evaluations: This is done to improve efficiency and effectiveness to SAPS service delivery. Police stations are identified because of the crime statistics and as well as complaints from the community. 5 Police station evaluations were: 15 May 2012: Ekuvukeni Police Station evaluation was conducted 12 December 2012: Winterton Police Station evaluation was conducted. 13 December 2012: Ntabamhlophe and AmaNgwe Police Stations evaluations were conducted. 19 February 2013: Mooiriver Police Station evaluation was conducted 08 March 2013: Elandslaagte Police Station evaluation was conducted Assessment of Victim Support Centers: This is done to ensure that victims of crime are treated with decency at the police station during their interviews. 27 May 2012: Matsheni Police Station Victim Support Centre was assessed. Management of Complaints against the Police Twenty eight complaints against the police were managed. Complaints relate to the failure of the police to attend timeously to emergency calls by the public. Other complaints relate to conflicts between farmers and farm dwellers. Other complaints relate to stock theft cases which are high under Uthukela district, unsatisfactory investigation of cases and poor relationship between the police and the community Establishment of community crime fighting structures: CPF’s are established to ensure partnership between the police and the community. 15 April 2012: Dronkval CPF Sub Forum was established in the area under Elandslaagte Police Station. This structure was established because of safety challenges in the area. The meeting was attended by a number of about 200 adult females and males. Stakeholders who attended the meeting were SAPS, CPF, FBO’s Traditional Leadership and the community.This forum has successfully managed to address safety challenges in Dronkval area. The department has identified twenty two informal crime fighting structures in KZN. These structures are established by communities to eliminate criminal activities in their areas.

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

26 March 2013: Watershed Community Crime fighting structure was established by the community. Workshops 10-12 July 2012: The team conducted training on sexual offences in partnership with the National Prosecution Authority in Ladysmith Police Station.The training was attended by a number of about 100 stakeholders and the key focus areas were sexual offences, Human Trafficking and mental health and trauma debriefing. The primary stakeholders were SAPS, CPF, Department of Health, Department of Social Development, National Prosecuting Authority and Department of Community Safety & Liaison. The purpose of the workshop was to empower stakeholders with skills to assist victims of crime especially woman, children and elderly people. 21 July 2012: Elandslagte CPF Induction workshop was staged at Matiwane Traditional Court to educate the structure on their role in the fight against crime. The workshop was attended by a number of about 400 people. The workshop was attended by stakeholders such as Traditional Leadership, SAPS, CPF, COGTA and the local Taxi Association. The workshop has improved the working relations between the police and the community.The levels of crime are decreasing with the involvement of community structure in the fight against crime. 20 March 2013: The department in partnership with the IPID staged a workshop on Domestic violence for all police stations under the Estcourt Policing Cluster. This was done after the evaluations which revealed poor compliance to the handling of DVA cases by the police stations under this cluster. Communities-in-Dialogue Programs 04 April 2012: CIDP was staged in Bergville to address conflict between Estulwane and Ama Swazi area under Inkosi Hlongwane.The program was attended by a number of about 100 people adult males and females. This program was also attended by the SAPS, CPF, Inkosi Hlongwane, COGTA, DCSL and the community. 10 May 2012: CIDP was staged to address conflict between Amagangangozi and Mhlwazini community area under Inkosi Hlongwane. The conflict was caused by the dispute over a grazing land. This program was attended by a number of about 100 people. Stakeholders who attended were SAPS, CPF,Traditional Leadership. CIDP’s are yielding positive results since both areas are presently stable. Follow up meetings will be staged by Uthukela Team to ensure peace and stability in the area. 02 November 2012: CIDP was staged to address conflict regarding the upgrade of Besters Police Station. 27 November 2012: CIDP was staged in Dival and Enqoleni area to resolve conflict between the community and the farmer. 16 January 2013: CIDP was staged to resolve the conflict between Roosboom community and the police emanating from the murder of Ms Nyembe in the area. 17 February 2013: CIDP was staged in Elandslaagte Jonono area to resolve conflict between the community and the farmers in the area

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Operation Hlasela - Community Educational Campaigns 13 July 2012: Magwababa Shool Safety program was staged in partnership with the department of Education.This program was staged to ensure peace and stability in the school and to restore the learning culture. Classes were disturbed by the school governing body conflict. This activity was attended by learners, COGTA, SAPS, CPF and Traditional Leadership. Presently the school is operating normally and there is peace and stability. 30 July 2012: Bhevu High School Safety intervention program. The school was affected by corruption by the teachers’ school burglary. The program was attended by the Department of Education, COGTA, Cllr Ngubane, Traditional Leadership, CPF and SAPS. This intervention assisted in changing the school Management, School Governing Body and the involvement of the police in the investigation of cases in school. This intervention resulted to the normal learning peace and stability in the school. 24 May 2012: Crime Awareness Campaign was staged in Westmead to educate the community on domestic violence and the protection of woman and children. The program was attended by a number of about 500 community members. The program was staged because of the abuse of woman and children in the area. Stakeholders involved were SAPS, CPF, Traditional Leadership and councillors. 28 November 2012: Ezakheni Operation Hlasela was staged to address the high rate of domestic violence and substance abuse by the youth in the area. 11 December 2012: Driefontein Operation Hlasela was staged to address the high rate of crime in the area. 22 December 2012: Watersmeet Operation Hlasela was staged to support elderly people against being victims of crime. Deployment of Volunteers Uthukela District has volunteers in all four local Municipalities and they are deployed to identify safety challenges from their areas.They serve as force multiplier in the fight against crime.They also assist other government departments and the municipality during the staging of community outreach programs. Khwezi FM Radio Slots The District Team in partnership with Uthukela and AmaJuba Teams came up with this initiative of requesting a radio slot with the local radio station to conduct educational campaigns. This was approved by the department’s communications and the Chief Operations Officer Mr RL Goniwe. The advantage with this program is that Khwezi FM has listenership of 300 000 which covers Uthukela, AmaJuba, Umzinyathi, Ilembe and Uthungulu Districts. The department has six months slots which will end in March 2013. The programs are done once a month to interact with the general public on policing and general safety matters.

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

Highlights of matters discussed with Khwezi listeners were as follows • The functioning of the Justice System • The issuing of bail • Roles of witnesses on court proceedings • The roles of CPFs structures. • The roles of CSFs structures • The evaluations of police stations • The witness protection program • The role of the community in the fight against crime . AMAJUBA DISTRICT ACTIVITIES Police Station Evaluations: This is done to improve efficiency and effectiveness to SAPS service delivery. Police stations are identified because of the crime statistics and as well as complaints from the community. 28-29 June 2012: Charlestown Station evaluation was conducted 04-05 July 2012: Ingogo Police Station evaluation was conducted 19-22 October 2012: Osizweni Police Station evaluation was conducted. 07 December 2012: Nomandien Police Station evaluation was conducted 07 March 2013: Utrecht Police Station evaluation was conducted Assessment of Victim Support Centres: This is done to ensure that victims of crime are treated with decency at the police station during their interviews. 28 June 2012: A Victim Support Centre was assessed at Charlestown Police Station. Management of Complaints against the Police Twenty five complaints against the police were managed. Complaints relate to the failure of the police to furnish feedback on the investigation of cases by the detectives. Other complaints relate to conflict between farmers and farm dwellers, stock theft complaints, the use of drugs by the youth and domestic violence cases which were reported under the Newcastle Policing Cluster. Establishment of Community Safety Forums: 13 September 2012: AmaJuba Community Safety Forum was established with the support of the District and local Mayors, Newcastle Policing Cluster, Newcastle Cluster Board and other Government departments. It was established to ensure the coordination of all safety issues of the district in liaison with Masisukume Sakhe.The CSF do have stakeholders from government and NGO’s such as the Municipality, police, CPF, Correctional Service, CCPA, Departments of Education, Transport and Social Development, Farmers Associations etc. 29 November 2012: Presentation was done to Danhouser Municipality’s full council on the functioning of the CSF in the fight against crime.

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

15 February 2013: AmaJuba CSF meeting was held at Osizweni Police Station to discuss 2013/14 safety programs. Workshops: They are done to assist community crime fighting structures on legal aspects in the fight against crime 26 June 2012: The team conducted Charlestown CPF Induction workshop to educate the structure on legal aspects in the fight against crime. 27 June 2012: The team conducted Groenvlei CPF Induction workshop to educate the structure on legal aspects in the fight against crime. 28 September 2012: The team conducted Madadeni CPF Induction workshop to educate the structure on legal aspects in the fight against crime. Community Educational Campaigns: They are done to educate the community on the functioning of the justice system and to involve the community in the fight against crime. Eight Operation Hlasela educational programs were conducted under AmaJuba District during this financial period 2012/13. 10 July 2012: The team in partnership with the local stakeholders conducted an establishment and launch of neighborhood watch at Madadeni Township. Madadeni is the area under Newcastle Local Municipality which is located under Amajuba District. This meeting was attended by a number of people. Stakeholders involved were the Police, CPF, COGTA, Umvoti Municipality, Zibambeleni CBO, DCSL and Farmers. 08 September 2012: The district team staged Osizweni Khulumani Anti-Crime Awareness Campaign at Osizweni Township area under Newcastle Local Municipality. Osizweni area is one of the hot spot area in terms of crime statistics. Participating stakeholders were SAPS, CPF, Newcastle Local Municipality, CCPA, DCSL and AmaKhosi. 13 October 2012: Staged Madadeni Youth Desk program to involve the youth in the fight against crime. 26 October 2012: Staged Charlestown crime awareness campaign to involve the community in the fight against crime and to ensure partnership between the police and the community. 01 November 2012: Staged Madadeni Senior Citizens program in partnership with Newcastle Municipality to support elderly against victimization by criminals. 16 November 2012: Staged Madadeni Operation Hlasela to address domestic violence and substance abuse by the youth in the area. 08 December 2012: Staged Nomandien Operation Hlasela to address the violations of human rights to the farming community. 28 March 2013: Staged Utrecht Operation Hlasela to address domestic violence and substance abuse by the youth in the area.

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

Deployment of Volunteers Amajuba District has volunteers in all three local Municipalities and they are deployed to identify safety challenges from their respective areas every month. They serve as force multiplier in the fight against crime. They also assist other government departments working under Local Sukuma Sakhe. Khwezi FM Radio Slots The District Team in partnership with Uthukela and AmaJuba Teams came up with this initiative of requesting a radio slot with the local radio station to conduct educational campaigns. This was approved by the department’s communications and the Chief Operations Officer Mr RL Goniwe. The advantage with this program is that Khwezi FM has listenership of 300 000 which covers Uthukela, AmaJuba, Umzinyathi, Ilembe and Uthungulu Districts. The department has six months slots which will end in March 2013. The programs are done once a month to interact with the general public on policing and general safety matters. Highlights of matters discussed with Khwezi listeners were as follows • The functioning of the Justice System • The issuing of bail • Roles of witnesses on court proceedings • The roles of CPFs structures. • The roles of CSFs structures • The evaluations of police stations • The witness protection program • The role of the community in the fight against crime . UMGUNGUNDLOVU DISTRICT AUXILARY INFORMATION: Include the following • • • • • •

Unannounced Police Station : 18 October 2012 at Mpophomeni Police Station Unannounced Police Station : 23 November 2012 at Mid Illovo Unannounced Police Station : 04 February 2013 at Alexandra Police Station Unannounced Police Station : 21 February 2013 at Pietermaritzburg DVA Audits : 10 December 2012 at Mountain Rise Victim Friendly Facility Evaluation : 10 December 2012 at Mountain Rise

Police station evaluations: The district of uMgungundlovu has seven local municipalities and 23 police stations. These stations are evaluated on yearly basis but of time constraints and shortage of personnel, the district team is not able to evaluate all in one financial year. Priority is given to stations that are experiencing difficulties in executing duties based on a number of factors. The main objective of station evaluation is to identify service delivery gaps and recommend possible solutions. Stations were evaluated according to local municipalities • • • •

26-27 June 2012: Dalton police station: uMshwathi Local Municipality 10-11 September 2012: Mountain Rise police station: UMsunduzi Local Municipality 14-15 November 2012: Wartburg police station: uMshwathi police station 20-21 November 2012: Harburg police station: uMshwathi police station “Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

• •

Annual Report 2012/2013

26-27 November 2012: Thornville police station: Richmond Local Municipality 15 March 2013: Plessislaer police station: unMsunduzi police station

Interventions conducted: Interventions may take different formats depending on the nature of the problem presented to the department. Some interventions require project interventions and some demand an urgent attention. In some cases interventions are telephonically. The district conducted the following interventions: •

•

04 April 2012: Hopewell Township, in Richmond police station. The intervention was done in Sodella family, which was victimized by young man of the same family, he was drug addicted and he was very abusive to everyone in the family. The District Manager, Mr. MJ Maseko, played a role in roping the police in and facilitating the arrest of the young man. This went further to secure a court interdict. 20 April 2012: Impendle intervention was the engagement of Isikebhe, police and victims of stock theft.The intervention assisted in harmonizing the working relationship between the police the KZN CCPA, namely Isikebhe. Mr. Maseko explained how government works and the position of the KZNCCPAs was explained to the police. 26 April 2012: In 2011 Mpophomeni Township experienced operations of two gangs namely, 26s and 28s. The department staged crime awareness campaign under the banner of operation Hlasela. This event involved an address by the MEC for Transport, Community Safety and Liaison, Mr. TW Mchunu and a number of crime fighting agencies. It was a meeting of more than 4000 community members. The theme of the meeting was crime fighting initiative against drugs, alcohol and substance abuse. The operation of the gangs started to reorganize in 2012 but early intervention by the district team prevented and frustrated their plans. The intervention included police CPFs and community members. 02 August 2012: Swayimani intervention was a follow up on the media article detailing the killings of two elderly women in the area. First intervention was jointly done by the Department of Social Development and the department. The suspect was arrested and sentenced.

Complaints managements in 2012/2013: One of the department’s responsibilities is to manage complaints from the community or public about the functioning of police in a specific policing precinct. The district manages to deal with 14 complaints comprehensively. Particulars of the complaints and the complainants are • • • • • • • • • • • • • •

April 2012: Mr Elliot Ndlovu at Mountain Rise Police Station – Warrant of Arrest 29 May 2012: Mr Sphelele Zuma at Alexandra Police Station – ID taken by the SAPS 07 June 2012: Mr. T Gasa case no 41/07/11 Mountain Rise Police Station-attempted Murder 17 September 2012: Phumlani Hlongwa 11/06/2012 Loop Street Police Station –Arm Robbery 09 October 2012: Mr.V Mnikathi case no 132/5/2012 Mountain Rise Police Station-Assult 17 October 2012: Mr.S.Nzama and Mr S. Zuma case no 419/08/12 Mountain Rise-Rape 17 October 2012: Mr. T Nzuza case no 501/12/1997 Mountain Rise Police Station-Robbery 23 October 2012: Mr. N Mnguni case no 11/11/2011 Howick Police Station –Murder 26 October 2012: Miss T. Zuma case no 597/3/2011 Loop Street Police Station 07 January 2013: Mr R Ngcobo case no 146/2/2010 at Plessislaer – Rape 08 January 2013: Mrs T. Mtshali case no 1230/120/12 Alexandra Police Station-Domestic Violence 05 February 2013: Mr M Dladla case no. 94/7/2012 at Nottingham Police Station – Car hijacking 28 February 2013: Ms Mnyingwa case no.628/2/2013 at Plessislaer – Domestic Violence 08 March 2013: Mr J Dlamini case no 425/7/2007 at Plessislaer – Car Hijacking

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

Interventions conducted in 2012/2013 There are different forms of interventions the department normally deals with in the community. Some interventions are community based outside police activities and some are based on general policing of the station. CPFs as one of crime fighting agencies may require assistance from the department for staging crime awareness in a particular community. The district managed to provide support to 3 projects initiated by CPFs in partnership with youth desk in the district. • • •

16 June 2012: Youth Day at KwaNyavu Tribal Authority 12 November 2012: KZNCCPA Launch in Durban 16 December 2012: Taylor’s Halt police station

Workshops The district conducted two sessions of capacity building in various areas.The training was based on the role and functions of traditional leadership in relation to the functioning of KZNCCPAs. The district roped in the department Legal Services for the training. The training took place at Impendle Thusong Centre. 4 training sessions were conducted. The two training sessions were conducted in Alexander and Mpofana respectively. • • • •

27 November 2012: Human trafficking (NPA provided the training) 11 February 2013: Impendle capacity building ( Legal Services provided the training) 25 February 2013: Follow up capacity building 6-7 March 2013; Mpofana parenting skills training (Service provider provided the training)

Crime Awareness/Operation Hlasela projects • • • • •

5 April 2012: Maqongqo operation Hlasela 01 August 2012: Crime Awareness against drugs, alcohol and substance abuse 24 November 2012: Albert falls drug awareness 30 December 2012: Sports Against Crime 5 March 2013: Crime Fighting Initiative against drugs, rape, killings of the elderly and other forms of crime

Communities-in-Dialogue Programs •

05 April 2012: Maqongqo Peace Accord Initiative between Maphumulo Tribal Authority and Amanyavu Tribal Authority

Durban North Key Activities during the year 2012/13 Child Protection programme: •

In May 2012 held School Safety Campaign within Inanda Cluster.

School Safety Programmes: • •

On 24 May 2012 held a school safety awareness campaign in ward 53 at Inanda for the following primary schools;Sifunimfundo; Shembe; Skhululiwe; Nhlonipho and Thembalethu On 23 June 2012 conducted a Youth Sports against Crime, Drugs & substance abuse awareness campaign at Inanda. “Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Communities-in-Dialogue Programs • •

• • • • • • •

• •

On 27 April 2012 held Inanda CPF Induction workshop On 24 May 2012 held an awareness campaign on Drug and Substance Abuse, Domestic Violence and Sexual abuse at Inanda Ward 53 and Inanda Primary schools, i.e. Sifunimfundo, Shembe; Skhululiwe; Nhlonipho and Thembalethu Primary School were targeted. The following stakeholders shared their views in creating awareness, department of Education, Social Development and Life Line On 26 May 2012, the youth desk dialogue on crime prevention strategy was held at Amaoti. From 04-05 June 2012, Ethekwini Municipality Hostel’s Indaba held at the Durban City Hall On the 7th of July 2012 held Newlands CPF induction workshop On the 8th of July 2012 Community Police Forum and KwaMashu Hostel Youth desk initiated a Sports against crime campaign which was held in partnership with the department of Sports and Recreation at Ntuzuma / Lindelani Sports ground for the youth of all ages Durban Central received their induction workshop at Jewish Club on the 27th of September 2012 On the 21st of July 2012, the department supported the establishment and launch of KwaMashu hostel youth desk Drug & Substance Abuse through Walk & Sports against crime Campaign held at Lindelani sports ground -Ntuzuma for Ward 38; 42;43 ;44;46;47 & 64 . On 03 August 2012, the Communities-in-Dialogue Programme was held at Ogunjini, ward 59. This was in response to prevalent crime challenges in the area, which includes, Rape, Drug & Substance Abuse, Crime in Local Schools, House Robbery, Murder, Report back on Investigation by SAPS Detectives (list of cases submitted), Cable Theft and Police boundary and Bail Condition (interpretation of this process).This was exacerbated by the allegations of witchcraft against an elderly woman who was nearly killed by the community and her house was nearly burnt On 27 September held an induction Workshop for Durban Central CPF On 22 March 2013 launched a Victim Offender Dialogue Forum at KwaMashu

CPF Initiated Projects • • •

On the 21st of July 2012, the department supported the establishment and launch of KwaMashu hostel youth desk Drug & Substance Abuse through Walk & Sports against crime Campaign held at Lindelani sports ground -Ntuzuma for Ward 38; 42; 43; 44; 46; 47 & 64 On the 8th of July 2012 Community Police Forum and KwaMashu Hostel Youth desk initiated a Sports against crime campaign which was held in partnership with the department of Sports and Recreation at Ntuzuma / Lindelani Sports ground for the youth of all ages On 21 July 2012 established the Youth Desk at Mashu Hostel.

Men’s Programme •

On 30 July 2012 , held a Men’s Walk in support of the Provincial Programme of Action against Domestic violence and Sexual assault at Durban Central in partnership with Provincial Men’s Forum and SABC.

Women’s Programme •

On 22 November 2012, held Women and Child Abuse awareness Campaign at Inanda.

Safety Month & 16 days of Activism • •

On the 2nd of November 2012 held Provincial month launch at Bhambayi, Inanda. On 22 November 2012, held Women and Child Abuse awareness Campaign at Inanda.

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

• •

Annual Report 2012/2013

In December 2012, facilitated dialogues and conflict resolution between the IFP and the NFP at KwaMashu hostel ward 39 and 40. On the 07th of December 2012, facilitated the conflict resolution between Reservoir hills Abahlali and the ANC in ward 23.

Key Successes in the year • •

•

On 23 April 2012, the department established the street committees at Ottawa in Verulam in ward 59 and Ward 60 During the month of April 2012, the Durban North district, in partnership with the Local Court, and other JCPS stakeholders, launched their Community Safety Forum (CSF) at Inanda, Ntuzuma and KwaMashu (INK) as well as Tongaat. This structure serves as the hub to facilitate the serious cases especially those directed at women and children. On 03 August 2012, the Communities-in-Dialogue Programme was held at Ogunjini, ward 59. This was in response to prevalent crime challenges in the area, which includes, Rape, Drug & Substance Abuse, Crime in Local Schools, House Robbery, Murder, Report back on Investigation by SAPS Detectives (list of cases submitted), Cable Theft and Police boundary and Bail Condition (interpretation of this process).This was exacerbated by the allegations of witchcraft against an elderly woman who was nearly killed by the community and her house was nearly burnt The Safety month launch that was held on the 2nd of November 2012 at Bhambayi had successful story of the arrest of the problematic hardened criminal that was harassing the community for a long time. This contributed to the slight decrease of murder crime

Effective utilisation of Volunteers • • • •

Amaoti Policing deployment at the Satellite Station on 26 May 2012 Easter- Volunteers were deployed in the hot spots areas (Malls) During the month of May and June, they were deployed in all schools and in all Communities-indialogue campaigns. During the festive season, volunteers were deployed at the Beach front and all hot spots areas.

Trends identified from the activities during the year 2012/13 • • • • •

Lack of integration of programmes by Government Departments Lack of cooperation by some stakeholders Safer Cities and other Cluster Commanders within Durban North offered good cooperation during the District activities Good cooperation from Amakhosi which resulted in the amicable resolution of a stock theft conflict between EmaQadini and Amakhabela. Cooperation between the hostel dwellers and the police in addressing political intolerance and crime in general within the hostel.

Learning Gained from the Activities during the year 2012/13 • • •

District Stakeholders and Government Departments integrated services to avoid duplication of services Multi-party coordination in addressing the political intolerance at KwaMashu hostel Sukuma Sakhe Initiative gives the department a platform to work directly with community members through the following: • • •

Developing human capability; Strengthening governance and service delivery; Fighting poverty and protecting vulnerable groups in the district “Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Issues affecting safety in the District • • • • •

The excessive use of drugs and alcohols results in a number of cases of Assault with intention to do grievous bodily harm which in most cases results into Murder Domestic violence is prevalent in the Durban North and there is still reluctance on the part of communities to report such violent crimes. The informal housing arrangement promotes rape of young children and Elders in the district. Political violence in hostels and killing of political leaders, e.g. Councillors. Improper houses for hostel dwellers and the community increases the opportunities of crime.

The following crimes are prevalent in the District:• • • • • • • •

Murder Car Hijackings and Vehicle theft Rape Drugs and substance abuse House Breaking and theft Robbery business Common robbery Vigilantism

Durban South Key Activities during the year 2012/13 Child Protection programme: • • •

On 15 April 2012 held Sports Against crime at Rainbow Park to discourage youth from criminal activities On 21 April 2012 School Safety Programme was held for ten schools in Durban South; during this programme young people were steered away from criminal activities by providing them with other opportunities to spend their idle time. On 1 June 2012, the department in partnership with Religious groups held, “Protect a Child Campaign” at Folweni Sports Grounds with National Minister of Police

School Safety Programmes: • • • • • •

On 05 June 2012 launched Whoonga campaign in partnership with Hwanqa entertainment at Westville Prison On the 08th of June 2012, Folweni CPF initiated Talent Search with Primary Schools On the 16th of June 2012, Isipingo CPF sub forum initiated Sports against Crime themed, “Sports and Literacy a winning combination”, held at Teal Road Sports Grounds. On 22 June 2012, the department in partnership with the department of Education held a Winter School Camp for learners on Life Skills at Umbumbulu FET College 2012. On 26 - 28 June 2012, a 3 Day School Safety Workshop held on at Ohlange Boarding School for seven Durban South high schools On 24 August 2012 held Substance Abuse Programme at Magabheni

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

Communities-in Dialogue programs • • • • • • • • • • • • • • • • •

On 12 May 2012 conducted a Clean-up Campaign at Umbilo Park and established Oliver Lea Street committee On 13-14 July 2012 held Thathulwazi Training at Elangeni FET On 07 August 2012 held Communities-in-Dialogue at Chatsworth in response to the Memorandum submitted by the community. On 20 August 2012, held Crime Awareness Campaign at Chatsworth Silver glen Nature Reserve On 20 and 29 August 2012 held Communities-in-Dialogue at Umlazi South Spinal Road On 02 September 2012 held Communities-in-Dialogue at Umlazi South Spinal Road On the 16 September 2012 held Crime Awareness Campaign at Lamontville On 26 September 2012 held Training for Chatsworth Cluster in response to the memorandum submitted by community members. On 08 January 2013 held Stakeholders meeting at Wentworth On 10 January 2013 held Community Meeting at Chatsworth On 24 January 2013 held Drug awareness and OSS Cabinet visit to Wentworth On 09 February 2013 held Drug Awareness Campaign at Chatsworth On 11 February 2013 held Merewent CCPA Workshop On 12 March 2013 held Communities-in-Dialogue at Mayville On 16 March 2013 held Crime awareness campaign at ward 100 On 21 March 2013 held Provincial Human Rights Day at Umlazi On 22 March 2013 launched a Victim Offender Dialogue Forum at KwaMashu

CPF Initiated Projects • • •

On 28 April 2012 Bhekithemba (Engonyameni subforum) CPF initiated and held Crime Awareness Campaign On 18 August 2012Umkomaas CPF & Youth Desk Induction Workshop held On 09 February 2013, Umlazi Cluster CPF held a Safety Plan Workshop

Men’s Programme •

28 July 2012 held Men’s Dialogue at Umbumbulu

Women’s Programme • •

On 09 August 2012 held Women’s Day Programme at Umlazi On 26 August 2012 conducted motorcade programme to celebrate women’s month (distributing pamphlets) at Bayview

Safety Month & 16 days of Activism • • • • • • • • •

On 01 November 2012 held Clean-up Campaign at Crofedene On 03 November 2012 held Crime Awareness Campaign at the Bluff On 17 November 2012 held CPF and Youth Desk Induction Workshop at KwaMakhutha On 18 November 2012 held CPF and Youth Desk Induction Workshop at Bhekithemba On 20 November 2012 held Second Hand Goods Training for Chatsworth SAPS Cluster On 26 November 2012 held Sexual Offences Workshop for Umlazi Thuthuzela Centre Stakeholders On 30 November 2012 held Oss 16 Days of Activism Programme for Ward 69 On 03 December 2012 held Peace Prayer against Crime at Welbedacht On 8-9 December 2012 held Sports against crime at Umgababa targeting underprivileged children from rural areas. “Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Key Successes in the year • • • • •

On 22 June 2012, the department in partnership with the department of Education held a Winter School Camp for learners on Life Skills at Umbumbulu FET College. On 26 – 28 June 2012, a 3 Day School Safety Workshop held at Ohlange Boarding School for seven Durban South high schools On 24 August 2012 held Substance Abuse Programme at Magabheni –this campaign targeted the whole Kwa-Gumbi Primary school which is mostly rural. On 8-9 December 2012 held Sports against crime at Umgababa targeting underprivileged children from rural areas on exposing. The crime incidences in the Silver glen Nature Reserve which is under the four police stations namely Umlazi, Bhekithemba, Chatsworth and Bayview has prompted the ANC MPL Maggie Govender to facilitate meetings with all relevant stakeholders.These meetings resulted in the deployment of PMB Horse Unit in the area for a month; this had positive results as the trafficking of drugs deceased drastically.

. Effective utilisation of Volunteers • • •

Easter- Volunteers were deployed in the hot spots areas(Malls) During the month of May and June, they were deployed in all schools and in all Communities- indialogue campaigns During the festive season, volunteers were deployed at the Beach front and all hot spots areas.

Trends identified from the activities during the year 2012/13 • • •

Lack of integration of programmes by Government Departments Lack of cooperation by some stakeholders Safer Cities and other Cluster Commanders within Durban South offered good cooperation during the District activities

Learning Gained from the Activities during the year 2012/13 • •

District Stakeholders and Government Departments integrated services to avoid duplication of services Sukuma Sakhe Initiative gives the department a platform to work directly with community members through the following: • • •

Developing human capability; Strengthening governance and service delivery; Fighting poverty and protecting vulnerable groups in the district

Issues affecting safety in the District • •

Domestic violence is prevalent in the Durban South (rape and elderly abuse) and there is still reluctance on the part of communities to report such violent crimes. Political violence in hostels and killing of political leaders, e.g. Councillors.

The following crimes are prevalent in the District:• • • •

Car Hijackings and Vehicle theft Rape House Breaking and theft Robbery business “Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

• • •

Common robbery Vigilantism Drunken driving

Durban West Key Activities during the year 2012/13 Child Protection programme: • •

On 12 April 2012 held school awareness on the Peer education Drug Programme at Umqhele High school On 24 April 2012 held educational campaign on the truth about drugs and substance abuse at Ubuhlebemfundo High school

School Safety Programmes: • • • • •

On 05 June 2012, launched Whoonga campaign in partnership with Hwanqa entertainment at Westville Prison On the 16th June 2012, held sports against crime at Embo within Hillcrest. On 12 September 2012, held clean-up and crime awareness campaign at Manganga Primary and Nte High Schools On 14th September 2012 held a crime awareness and clean-up campaign at Botate Primary and Mthala High Schools. On 08 March 2013 held school safety campaign at Sizinda High school at Marianhill.

Communities-in-Dialogue Programs • •

On 24 July 2012 held an intervention to Marian ridge protest about service delivery issues. On 09 November 2012 held CIDP and awareness campaign at KwaNgcolosi, Hillcrest.

CPF Initiated Projects • •

On 24 September 2012 held Fighting crime together campaign at Mpumalanga On 27 September 2012 held CPF and Youth Desk induction at KwaNdengezi

Women’s Programme •

On 27 November 2012 held 16 Days of Activism awareness campaign at Nazareth in Pinetown.

CPF and Youth Desk Inductions • • •

On the 9th of June 2012 Pinetown Youth desk was launched. On 08 July 2012 KwaDabeka Youth Desk launched. On 05 August 2012 induction workshop for KwaDabeka Youth Desk held.

Crime Awareness Campaigns & 16 days of Activism • • • •

On 17 April 2012, the department held an induction workshop for Pinetown South and CBD Community Safety Forums. On 27 April 2012 held Crime awareness campaign at Molweni, Hillcrest On 06 May 2012 held crime awareness campaign on Cable theft at Kwa Nyuswa. On 11 May 2012 held Anti Suicide campaign at Kwa Ndengezi. “Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

• • • • • • •

Annual Report 2012/2013

On 08 September 2012 held CPF and Youth Desk induction at Marianhill, On 13 September 2012 held Clean Up and crime awareness campaign at KwaNdengezi Tom Tom Hall On 20 September 2012, held a CSF initiated Clean-Up campaign at Pinetown CBD rank , discovered Livestock which is slaughtered at the rank and sold to people at the rank, also discovered hiding places for drug lords and criminals where they hide stolen goods. On 27 October 2012 held fighting crime through moral regeneration at KwaNdengezi On 11 November 2012 held crime awareness campaign at Clermont, KwaDabeka On 27 November 2012 held 16 Days of Activism awareness campaign at Nazareth in Pinetown. On 03 March 2013 held provincial Clean-Up campaign at Birchwood Park

Key Successes in the year • • • •

On 11 May 2012 held Anti Suicide campaign at Kwa Ndengezi to address the rate of suicidal teenagers, this resulted in the reduction of suicidal cases in the area. On 13 September 2012 held Clean Up and crime awareness campaign at KwaNdengezi Tom Tom Hall to address environmental crimes On 20 September 2012, held a CSF initiated Clean-Up campaign at Pinetown CBD rank, discovered Livestock which is slaughtered at the rank and sold to people at the rank, also discovered hiding places for drug lords and criminals where they hide stolen goods. On 09 November 2012 held CIDP and awareness campaign at KwaNgcolosi, Hillcrest. This resulted in the establishment of Community Police Sub-Forums which ensured equitable policing of all citizens within Hillcrest policing precinct and will ultimately foster trust between all racial groups within the Hillcrest policing precinct.

Effective utilisation of Volunteers •

During the month of May and June 2012, they were deployed in all schools and in all Communities- in-dialogue campaigns and awareness campaigns held.

Trends identified from the activities during the year 2012/13 • • •

Lack of integration of programmes by Government Departments Lack of cooperation by some stakeholders Safer Cities offered good cooperation during the District activities

Learning Gained from the Activities during the year 2012/13 • •

Developing human capability; Strengthening governance and service delivery; Fighting poverty and protecting vulnerable groups in the district

Issues affecting safety in the District • • • •

Housebreaking and theft, Cable theft is prevalent in the Durban West as well as elderly abuse. Political intolerance at Umsunduzi and this has affected service delivery Insufficient police resources within most stations in this district. Lack of trust between racial groups “Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

The following crimes are prevalent in the District:• • • • • • • •

Car Hijackings and Vehicle theft Rape Murder House Breaking and theft Robbery residential Common robbery Drug related crimes Cable theft

UMKHANYAKUDE DISTRICT KEY ACTIVITIES WITHIN THE FINANCIAL YEAR 2012/2013 Communities-in-Dialogue Programs 1. 2. 3. 4. 5.

Hlabisa (Mgangatho) CIDP facilitated St. Lucia (Dukuduku) CIDP Hluhluwe (KwaNompondo) CIDP Mtubatuba (Mpukunyoni Cleansing) CIDP Jozini ( Azibuye Emasisweni Community Dialogue) CIDP

STATION INTERVENTIONS 1. 2.

Emanguzi Station was evaluated and intervention was rendered, in particular in the area of compliance with domestic violence act. They are now complying. Mkuze station was also assisted in terms of DVA Compliance, They are now complying

PROVINCIAL PROGRAMMES 1.

Thathulwazi Sessions and Graduation Ceremony

RURAL SAFETY PROGRAMME 1.

In partnership with NPA and other stakeholders workshop on human trafficking and rural safety was conducted.

Police Station Evaluations: This is done to improve efficiency and effectiveness to SAPS service delivery. Police stations are identified because of the crime statistics and as well as complaints from various media reports and the communities. 25 May 2012: Ndumo Station evaluation was conducted 10-17 July 2012: Mkhuze Police Station evaluation was conducted 7 July 2012: Ingwavuma Police Station evaluation was conducted 23 October 2012: Hlabisa Police Station evaluation was conducted January 2013: KwaMsane Police Station evaluation was conducted. 14 February 2013: Ezibayeni Police Station evaluation was conducted

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Unannounced Police Station visits and major visible policing initiatives. To monitor compliance with National provisions, unannounced visits to police stations were conducted. The findings were discussed with station management and redress provisions were done. Jozini Police Station was visited in 12 November 2012. Visible policing during the festive season of 2012/13 in problematic areas of Hluhluwe, Hlabisa and at the borders of Mozambique and Swaziland was conducted to ensure safety and stability during this period. Assessment of Victim Support Centres: This is done to ensure that victims of crime are treated with decency at the police station during their interviews. 13 November 2012: Mkhuze Victim Friendly Facility was assessed. Findings from these assessments are discussed with the station management to ensure redress where possible. 17 October 2012: DVA compliance Assessment was done at Manguzi Police Station Management of Complaints against the Police Seven Complaints against the police were managed. Complaints relate to the failure of the police to furnish feedback on the investigation of cases by the detectives. Other complaints relate to, stock theft complaints, the use of drugs by the youth and domestic violence cases which were reported under the KwaMsane and Jozini Clusters. Establishment of Community Safety Forums: 25 September 2012: CSF established and launched by MEC TW Mchunu at Mtubatuba at Shikishela Sports Ground. Forum was established with the support of the District and local Mayors, KwaMsane Policing Cluster, KwaMsane Cluster Board and other Government departments. It was established to ensure the coordination of all safety issues of the district in liaison with Masisukume Sakhe. The CSF included stakeholders from government and NGO’s such as the Municipality, police, CPF, Correctional Service, CCPA, Departments of Education, Transport, Social Development, Farmers Associations etc. Community Police Forum Initiatives 11 October 2012: uMgangatho CPF Sub Forum, at Hlabisa was established. On the 11th of November 2012, at Hlabisa CPF Initiated Prayer for school children during exams and for peace during festive season at Mpembeni Hall. 29 November 2012 at Mkuze, During 16 days of Activism, CPF with local organised crime awareness campaigns against the abuse of women and children. 12 February 2013 KwaMsane by-election and induction of CPF. 23 February 2013 Jozini CPF Induction Community Engagements and interventions: They are done to educate the community on the functioning of the justice system and to involve the community in the fight against crime.

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Two Major Operation Hlasela educational programs were conducted under UmKhanyakude District during this financial period 2012/13; Ndumo and Shikishela Operation Hlasela programmes. 31 August 2012: At Ndumo, under Jozini Municipality, Operation Hlasela on school safety Crime Awareness Campaings was conducted. Operation Hlasela at Ndumo area, inter alia, seeks to achieve the following objectives: • • • • • •

Prevention of stock theft in the area and the use of young people to commit this act. To educate our communities, in particular young people, on sexual offences and the myth of associating witchcraft with senior citizens. To further educate the young people of the danger of being used to partake of all illegal crossborder trades. To bolster the need for the establishment of Community Safety Forum (CSF) structure under Jozini Local Municipality. To motivate the community to engage in the establishment and support of Community Police Forums in the area. To motivate the young people so that they will help the elderly people (gran parents) to make use of Community Safety Crime Prevention Volunteers, CPF and other recognized and legal structures to report any form of negative manipulation and abuse unleashed upon them, to the police.

The event was successful and communities were, in particular learners were empowered. On 25th of September 2012, at KwaShikishela Sports Ground, Mtubatuba, Operation Hlasela was conducted where a Community Safety Forum was launched, The launch a Community Safety Forum (CSF), through Operation Hlasela, under Mtubatuba Local Municipality, was conducted with an expressed conviction that it would achieve the: • • • • • •

Coordination and monitoring of all safety issues and structures in the fight against crime under Mtubatuba Local Municipality. Mobilisation of all stakeholders to jointly participate in all activities aimed at fighting all crime elements within local municipality, which include stock theft, car hijacking, which are currently on the rampage in the area. Oversee, support and leverage the functioning of community safety structures existing within all wards committees within the Mtubatuba local municipality. Enhance and support the capacity of Community Police Forum so that, in turn, it would improve working relations between the police and the community within the municipality. Enhancement and partake of all communities in dialogue programmes in support of crime prevention initiatives and activities within the municipality. The link of CSF to the Premier’s Program “Masisukume Sakhe in KZN” in rendering community safety developmental programmes.

Sports against Crime Initiatives On the 18 November 2012 at Mbazwana a Sports Against Crime and Substance abuse event was conducted at Qongwana Stadium.The campaign served as a pivot for the youth in that area to unite against crime.

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Communities In dialogue Interventions Communties in Dialogue are done to bring about reconciliation, peace and stability within communities. Some recurred from the last financial year 2011/12 to this year 2012/2013. Five CIDP were conducted in the last financial year. These include: Hlabisa CIDP, under Inkosi DJ Hlabisa, which was continuous from the previous year. In this intervention, the Department reconciled Mhlongo and Hlabisa factions. Hluhluwe Nompondo, under Inkosi B.Mdletshe, the intervention brought about peace between Mvelase and Sithole factions and Dukuduku Forest it entailed the protection of Wetland World Haritage area. On the 14th of March 2013 Operation Khuzumhlola-Mazibuye Emasisweni Social Cohesion Initiative was conducted in Jozini Municipality, Cezwana area. The event was aimed at integrating all programmes and initiative to fight against the abuse of children, women and elderly people. Deployment of Volunteers uMkhanyakude District has volunteers in all five local Municipalities and they are deployed to identify safety challenges from their respective areas every month. They serve as a united force in the fight against crime. They also assist other government departments working under Local Sukuma Sakhe. SISONKE DISTRICT Key Activities during the year 2012/13 School Safety Programmes: • • • • •

29 June 2012- School Safety in Umzimkhulu LM at St Pauls School 04 July 2012 School Safety – Umzimkhulu LM eMatsheni area 08 November 2012- School Safety at Malezulu Special School in Highflats, Ubuhlebezwe LM 08 March 2013 – school safety at Ladam shool in Umzimkhulu LM 21/25 Feb and 13 March 2013-school safety at Ibisi High in Umzimkhulu LM

CIDP • • •

18,23 May and 06th June 2012 CID Programme at Emmause area in Umzimkhulu LM August 2012 – CIDP managing conflict between the community and the police and the Municipality 27 December 2012 –CIDP at Corinth area, Umzimkhulu LM

CPF Initiated Projects • •

07 September 2012 supported CPF Crime Awareness campaign at Franklin sports ground 20 February 2013 supported CPF workshop in Kokstad

Men’s Programme •

23 March 2013 – KwaSani Men’s summit took place at Mqatsheni Community Hall for +- 500 men.

Safety Month &16 days of Activism • •

30 October 2012 Walk against crime programme at Shayamoya area, Kokstad LM 08 November 2012- School Safety at Malezulu Special School in Highflats, Ubuhlebezwe LM

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

Key Successes in the year • • • •

Sisonke Crime Summit held at Bulwer Library Ingwe LM on 11 and 27 July 2012. 27 November 2012 :Anti stock-theft and Branding Campaign to create awareness on stock-theft and to encourage branding; held at Nkwezela Sports ground in Ingwe LM for +-2000 people A School safety dialogue held with learners from various schools addressing teenage pregnancy, alcohol, drugs & substance abuse and forced marriages held at Ladam High school on the 08th March 2013. On 17 March 2013- Sports against crime Programme was conducted in Ixopo, Ubuhlebezwe LM; more than 2000 youth attended and participated. •

EFFECTIVE UTILIZATION OF VOLUNTEERS

•

A database of all the Sisonke volunteers was formulated to highlight gaps. All of them were introduced in the Operation Sukuma Sakhe, Local Task Team Meetings in all the 5 Local Municipalities. They participated in all the school safety and other programmes initiated by the Dept. and those initiated by other stakeholders. They were deployed in hot spot areas during the festive Season

• •

Trends identified from the activities during the year 2012/13 STRENGTHS • •

Proper Coordination and integration of programmes by Government Departments and other stakeholders through Operation Sukuma Sakhe. Strengthened relations between the Department and the Municipality

Learning Gained from the Activities during the year 2012/13 •

Sukuma Sakhe Initiative gives the department a platform to work directly with community members through the following: • • •

Developing human capability; Strengthening governance and service delivery; Fighting poverty and protecting vulnerable groups in the district

Issues affecting safety in the District Stock theft is a huge safety threat within the Sisonke community. Statistics of the District showing progress of the Department, communities and law enforcement agencies in reducing crime. • •

15 Police Stations under Sisonke District 3 Clusters (Port Shepstone Cluster, Kokstad and Plessislaer Clusters)

The following crimes are prevalent in the District:• • •

Stock-theft Forced marriages House Breaking & theft “Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

• • • • •

Annual Report 2012/2013

Common theft Common robbery Vigilantism Substance abuse Sexual assault

UGU DISTRICT Key Activities Child Protection programme: • •

21-22 May 2012 Child protection workshop for educators at Kapenta bay Hibiscus. Community dialogue at Gcilima on teenage pregnancy, substance abuse and rural safety.

School Safety Programmes: • • •

18 April 2012- School Safety Muziwabantu LM at Cekeni High School 25 May 2012 School Safety – Hibiscus Coast LM at Sozabe High School- KwaMadlala area On 24 November 2012 Sports against crime was conducted in the area of KwaDweshula as an awareness raising campaign on Drugs and Substance Abuse targeting 1500 people.

CIDP • • •

3 April 2012 participated in a peace building process between community members and Taxi Association over an increased taxi fare (Mehlomnyama and St faiths) 23 May 2012 participated in community peace building between community members and ward councillor Nkomo on service delivery. Nyavini Taxi violence conflict a meeting was held on the 11th July 2012 at the community hall

CPF Initiated Projects • • •

14 April 2012 supported CPF Crime Awareness campaign at Gamalakhe 24 June 2012 supported CPF Sports against crime initiative at Paddock On the 5th December 2012 Crime Awareness Campaign which was initiated by Sawoti CPF was conducted at Mgangeni Area (KwaNyuswa)

UGU Men’s Programme • •

16-17 July 2012 UGu Men’s summit took place at Margate hotel for 200 men. 31 July 2012 conducted the Boys to Men “intergenerational dialogue” at Sports Leisure Centre for 1000 boys.

Women’s Programme Educational women Empowerment sessions were conducted in the following: • • • • •

14 August 2012 - Muziwabantu LM 15 August 2012- Mzumbe LM 16 August 2012- Hibiscuss LM 21 August 2012- Vulamehlo LM 22 August 2012- Mdoni LM

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

On 23 August 2012 supported women with disability empowerment workshop at Ziphakamise On 28 August 2012 supported Anti- Rape Forum Women’s day at Murchison Educational women Empowerment sessions were conducted in the following: • •

13 September 2012 - Ezinqoleni LM 14 September 2012 - Vulamehlo LM

Training on Parenting Skills to strengthen Moral Fibre and Families as a Crime Prevention Strategy in the following LM’s: • •

18-20 September 2012 (HC, Muziwabantu and Mzumbe) 26-28 September 2012 (Mdoni,Vulamehlo and Zinqoleni)

Safety Month &16 days of Activism • •

On 09 November 2012 Self-defence classes were conducted for 200 women officials at St martins On 12 November 2012 Media launch was conducted at Margate Hotel for 16 days of Activism for no violence against women and children.

3 Human Trafficking Workshops were conducted in the following LM’s targeting Youth Council, Volunteers, and Youth Desks members • • •

21 November 2012 - Muziwabantu & Ezinqoleni 22 November 2012 - Hibiscuss & Mzumbe 23 November 2012 - Vulamehlo & Mdoni

4 awareness 16 days of Activism road shows were conducted in the following LM’s • • • •

27 November 2012 - Muziwabantu & Ezinqoleni 28 November 2012 – Hibiscuss Coast 29 November 2012 – Mzumbe 30 November 2012 – Vulamehlo and Mdoni

•

On 30 November 2012 -Victim Support programme was conducted at Uvongo hall for 500 rural community care workers in recognition of the good work and services offered to communities On the 4th December 2012 a Crime Awareness Expo which gave a platform to educate people about social crimes and the role of the Department On the 23rd of December 2012 visited Umzinto Prison with Pastor Zondo and Bikers for motivation.

• •

Key Successes in the year •

School Safety Programmes •

On 24 November 2012 Sports against crime was conducted in the area of KwaDweshula as an awareness raising campaign on Drugs and Substance Abuse targeting 1500 people.

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

•

Annual Report 2012/2013

Effective utilisation of Volunteers • • • • • •

Easter 2012 - Volunteers were deployed in the hot spots areas(Malls) 9 May 2012 Mdoni and Vulamehlo Volunteers Trained on Social Crime Prevention and verified. 12 July 2012 Consultative meeting on deployment issues with Ezinqoleni volunteers On the 23rd, 25th and 26th of October 2012, conducting the visitation of volunteer’s deployment at Harding, Ezinqoleni and Umzinto. On the 13th, and 14th December 2012, conducting the visitation of volunteer’s deployment at Harding, Ezinqoleni and Umzinto On the 18th,19th and 20th December 2012, conducted visitation of volunteers Hibiscus Coast, Mzumbe and Vulamehlo (shopping centres, pension pay points)

Trends identified from the activities during the year 2012/13 • • •

Lack of integration of programmes by Government Departments Lack of cooperation by some stakeholders The UGu District Municipality, SAPS and other critical stakeholders offered good cooperation during the District activities

Learning Gained from the Activities during the year 2012/13 • •

Developing human capability; Strengthening governance and service delivery; Fighting poverty and protecting vulnerable groups in the district

Issues affecting safety in the District Domestic violence is prevalent in the UGU District (rape and elderly abuse) and there is still a reluctance on the part of communities to report such violence Statistics of the District showing progress of the Department, communities and law enforcement agencies in reducing crime. • •

16 Police Stations under UGu District 2 Clusters (Portshepstone Cluster and Margate Cluster)

The following crimes are prevalent in the District:• • • • • •

Assault GBH House Breaking Common theft Common robbery Vigilantism Drunken driving

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

UTHUNGULU DISTRICT KEY ACTIVITIES WITHIN THE FINANCIAL YEAR 2012/2013 CIDP • • • •

Ncemaneni CIDP facilitated Ngudwini CIDP Ntambanana CIDP UniZulu CIDP

STATION INTERVENTIONS • • • • •

Ntambanana Station was evaluated and intervention was rendered in such that the station’s integrity has been restored. Melmoth stations had a portfolio visit which highlighted a lot of issues. The issues were attended to and addressed by the district team. Ekombe station intervention was conducted. Richardsbay intervention Mbongolwane intervention

PROVINCIAL PROGRAMMES Thathulwazi Sessions and Graduation Ceremony ZULULAND DISTRICT ACTIVITIES Zululand District consists of five local municipalities viz: - Abaqulusi, eDumbe, Nongoma, Phongolo and Ulundi. The district shares borders with Mozambique (North East) and Swaziland (Northern KZN) which pose a big challenge in dealing with cross border crimes. Zululand District is one of the most challenging areas to police in the province with high crime rate like stock theft, cross border crimes involving motor vehicles, drug peddling, proliferation of illegal firearms, influx of illegal immigrants and even human trafficking. The area is vastly rural dominated by constant conflict between mostly white commercial farmers and farm workers and dwellers. Illegal evictions, dispute over land and farm killings are reported annually. Political instability due to intolerance in areas like Ulundi, Nongoma, Vryheid and eDumbe provide a fertile ground for political killings and stock theft. Rape involving elderly women and children is a new emerging trend at Bilanyoni and Mondlo in particular. Taxi violence is also emerging at Ulundi and Nongoma areas. Zululand district is leader in the province with regards to teenage pregnancy of school going age. One school in Nongoma, O-Suthu for instance broke a record with the highest pregnancy rate in the whole provincial schools. Sexual abuse of children by their own relatives like fathers, uncles, grandfathers and even brothers is not an unusual thing in Zululand. As part of responding to some of the above challenges, the following activities were undertaken in the district:-

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

Police Station Evaluations: Six police stations were evaluated during 2012-13 financial year. Crime statistics and complaints are used as baseline for selecting stations for evaluation. The purpose of station evaluation is:• • • • • • •

To identify strengths and weaknesses which require improvements at police station. To promote a shared understanding of what constitute success in terms of performance and impact on the local community. To collate and disseminate good practices across the province and identify inefficient practices requiring redress. To strengthen the culture of performance and learning at police stations. To promote effective leadership and management. To empower station management to reflect on their own strengths and weaknesses for continuous improvement. To measure and establish whether the station is effective and efficient.

Outputs and deliverables Evidence based on Monitoring and Evaluation Reports. Outcomes of Monitoring and Evaluation Exercise • • •

Improved Service delivery Transformed, Effective and Efficient Police service. Good Relationship between Community and Police.

The following six ( police stations were evaluated in 2012 - 13 financial year)

STATION

CLUSTER

Louwsburg Phongolo Gluckstadt Paulpietersburg Ceza Mahlabathini

Vryheid Ulundi Vryheid Vryheid Ulundi Ulundi

DATE

26 - 27 July 2012 05 - 07 September 2012 23 - 27 November 2012 11 - 13 December 2012 04 - 06 December 2012 21 - 23 February 2013

Number of complaints processed These are complaints directed at police service delivery coming from the members of the community. District target was 24 but recorded complaints were 44 excluding some of the complaints which are never reported. In Vryheid Cluster for instance, community policing is not held in the highest esteem by most of the stations. CPF structures are dysfunctional and station commanders always make excuses about resources like motor vehicles and staff. Structures exist in principle but partnership policing is not meaningful. Most of these complaints are centred around the following areas:a. b. c. d. e. f. g.

Cases involving members of SAPS in domestic violence cases Police assaulting community members and taking alcohol on duty Corruption of police members with involvement in crime like stock theft, drug trafficking and collusion with criminals Racism and implementation of lopsided justice and defeating the ends of justice Failure to respond to crime scene when called out Stealing of firearms Failure to give feedback to the complainants “Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

h. i. j. k. l.

Annual Report 2012/2013

Betraying complainants to the suspects Reluctance to arrest or take action against crimes taking place on farms where Africans are usually victims of either assault, murder and illegal evictions Poor and shoddy police investigation of cases Political alignment of police officers in dealing with cases Abuse of state vehicles e.g. ferrying girlfriends, parking at shebeens and taverns, buying groceries and transporting their families

Number of safety structures established and maintained Presentation of BUFAC (Building a United Front Against Crime) concept to Phongolo municipality enjoyed magnificent support from all political parties. All councillors in the area under the leadership of the Speaker mobilised communities in their wards to allow Zululand Team to make presentations on the concept and establishing Street Committee structures with great success. It is for this reason that in all 14 wards of Phongolo, Zululand was successful to galvanise and mobilise communities into street committees. Reports and dates on this success are available in the office of the senior manager responsible for the district Number of interventions conducted to support CPFs. The following interventions were conducted:• • •

Steering committee established for the resuscitation of all crime fighting structures, weekly reporting progress 07-08 July 2012:Vryheid Thathulwazi 18-19 August 2012:Vryheid Thathulwazi

Number of interventions conducted to support Voluntary Community Crime-Prevention Associations (VCCPA) The following interventions were made in relation to the above strategic objective:• • •

22 July 2012: Attended and monitored Isikebe Gluckstadt Meeting 31 January 2013 Hlobane KZNCCPA Meeting coordinated by Department with Station Management 14 Feb 2013 KZNCCPA Meeting with Province, Vryheid Cluster Stations

The impact of the above intervention was remarkable in a dramatic decline of stock theft case at Hlobane policing precinct since November 2012 to date. The bridging of the gap and promotion of good partnerships between police and KZNCCPA yielded positive desired results. Number of CPF and Youth Desk Induction sessions held The following induction workshops were conducted to assist members of CPF and Youth Desk to perform their duties well. This was also aimed at promoting good relations between the police and the communities served. • • •

6 July 2012: Bhekuzulu CPF Workshop 05 December 2012: Hlobane CPF Workshop 19 December 2012: Paulpietersburg CPF Workshop

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

These workshops were only conducted in Vryheid Cluster though not sufficient considering the state of these structures in the districts. More workshops should be conducted in 2013-14 in Ulundi Cluster as well. Number of School Safety Programmes conducted There was no target for the year set for the district; however the high rate of instability and high teenage pregnancy coupled with high rate of sexual abuse of women, children and teenage girls of school going age, more school safety projects should have been undertaken. This is one area which will be focused on in 2013/14 financial year •

20 Mar 2013: Sexual Abuse Awareness Campaign – KwaNongoma (Campaign launched due to number of sexual abuse offences in the area)

Number of Substance Abuse programmes conducted These initiatives are aimed at promoting safety among community members in the district. Their main focus is youth who are common denominator in crime which they usually perpetuate under the influence. Another challenge is that they are easily used by adult criminals to commit crime like stock theft, drug smuggling, theft and housebreaking even committing murder. • •

13 October 2012: Mabedlane (Ulundi) Drug Awareness Campaign “Sport Against Crime” 22 December 2012: Ophuzane Sport Against Crime

Number of community engagements and interventions The purpose of this engagement is to roll out awareness & educational campaigns like Building a United front Against Crime through Operation Hlasela Launches, Stock theft, Taxi Violence, Community Conflicts, police Killings, School safety, Women and Children Abuse, Child Protection, Men for change and 16 Days of Activism.The following interventions were made with substantial impact as evidenced in the increase in DVA and abuse complaints. This indicated that communities have become aware of their human rights. • • • • •

30 August 2012: Launch of Crime Awareness Campaign on the Elderly Local community 16 November 2012: Khuzomhlola – stock theft and anti-rape campaign (KwaLubisi) 22 November 2012: MEC’s Peace Walk – eBilanyoni (Ward 4) 14 December 2012: uPhongolo anti-rape campaign & stock theft 07 Mar 2013: Launch of Peace Prayer Against Crime Campaign – Paulpietersburg

Number of Communities in Dialogue (CIDP) peace-building interventions conducted The purpose of these interventions was to create effective community safety initiatives whereby communities were empowered to employ peaceful means to resolve their conflict and differences instead of using violence. It was also aimed at galvanising and mobilising communities into crime fighting associations to respond to the scourge of crime in their areas. A number of spin offs were enjoyed out of these interventions as more and more people came forward with information on crime trends and criminals in their areas. Police raids in shebeens during festive season resulted in a very peaceful festive holidays in 2012. Effective communication between the department officials who received calls from communities after which officials call station and cluster commanders expedited police response to most incidents of crime. Police became aware they are closely monitored which lifted their performance.

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

The following interventions were conducted in Zululand District:• • • • •

20 April 2012: Meeting with Abaqulusi Mayor, key stakeholders and community members regarding high crime rate in eMondlo and the formation of crime fighting structures 31 October 2012: Launch of CIDP: Hlobane 28 November 2012: Launch of CIDP: Ntumbana 13 December 2012: Launch of CIDP: eMondlo Rolling out of Madressini (Othaka) CIDP

Effective Utilisation of Volunteers at District Level The accountability of the Volunteer Programme has been one of the big challenges facing the department. In Zululand Districts all volunteers were audited in terms of their wards, voting districts and municipalities. All volunteers report in War Rooms of their wards and VDs. A number of workshops were conducted on the job description and duties of volunteers in Zululand. Their work was linked to local police stations under Crime Prevention Unit. Uniform reporting template for volunteers was developed. An up to date data base of all volunteers was developed and sent to the provincial OSS Coordinator in the Office of the Premier. Zululand District conducts Quarterly Audits on deployment of volunteers and submits these reports accordingly. Zululand Field Officer visit all War Rooms to monitor if volunteers do attend them. In the last quarter, all volunteers in Vryheid Cluster had to submit reports on their participation in War Rooms. These reports are in line with provincial OSS standards. This initiative promoted accountability and made volunteers more responsible and productive. Again this revealed a number of volunteers who had to be removed from the programme because they were either working elsewhere. ILEMBE DISTRICT Key Activities Child Protection programme: • •

On 12 June 2012 held Operation Hlasela and Operation Valingozi at Ndwedwe On 16 June 2012 held Youth Day Celebration and CPF Launch in partnerships with Ndwedwe Municipality, Ndwedwe SAPS, Roman Catholic Church Montebello and local businesses

School safety awareness campaigns held: • • • • •

On 17 May 2012 held School Safety and Substance abuse Awareness campaign at Vukile High School, On 20 October 2012 conducted Training of SGB (school safety committee) at Udumo High School in Sundumbili On 22 January 2013 held school safety campaign at Nonhlevu High School & Inkosi Albert Luthuli H. School, KwaDukuza On 24 January 2013 held school safety campaign at Tshelenkosi and ML Sultan high Schools, KwaDukuza On 29 January 2013 held school safety campaign at Stanger & Stanger South High School, KwaDukuza

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

CIDP • • • • • • •

On 04 June 2012 held CIDP at Ozwathini, Ndwedwe. On 12 June 2012 launched Blow the Whistle Programme with CPF and all stakeholders at Sidumbini, Nsuze SAPS On 05 October 2012, 26 November 2012 and 08 March 2013 held CIDP meeting at Greytown in partnership with UMzinyathi and Ethekwini district team On 07 February 2013 held CIDP at Emaqadini On 05 March 2013 held CIDP on stock theft at Maphumulo On 05 March 2013 held CIDP into school faction fighting at Udumo High school On 16 March 2013 held CIDP on faction fighting at Masomonco area

CPF Initiated Projects • •

On 12 June 2012 launched Blow the Whistle Programme with CPF and all stakeholders at Sidumbini, Nsuze SAPS On 27 October 2012 implemented Sports against Crime to support Umhlali CPF.

Safety Month & 16 days of Activism • • • •

On 17 November 2012 held crime awareness campaign at Somshoko ward 08, Mandeni On 24 November 2012 held Crime awareness campaign at Ntshawini area, ward 24, KwaDukuza On 30 November 2012 held Sports against Crime at Ozwathini, ward 08, Ndwedwe. On 12 December 2012 held Drug and Substance abuse and 16 Days of Activism awareness campaign at Nombika, Ndwedwe

Key Successes in the year •

• •

On 17 May 2012, the department in partnership with the department of Education held a Crime and Substance abuse awareness campaign in response to the Portfolio Committee visit and recommendations. The number of learners presenting with behaviour problems were reduced, discipline and safety of the school was improved. On 12 June 2012 launched Blow the Whistle Programme with CPF and all stakeholders at Sidumbini, Nsuze SAPS. Launch of the programme resulted to reduction of house breaking, theft and robbery of senior citizens at Sidumbini. Monitoring of Nazareth Church (Shembe) Pilgrimage from 02 January 2013 to the 27 January 2013. The faction fights amongst the Nazareth members were prevented due to proper control and movement of members at Nhlangakazi Mountain.

Effective utilisation of Volunteer • • •

Easter- Volunteers were deployed in the hot spots areas(Malls) During the month of May and June, they were deployed in all schools during examinations. During the festive season, volunteers were deployed at the Mhlali, Blythdale, Tugela and Zinkwazi beaches, CBD and Sundumbili Plaza on 01 January 2013 to 03 February 2013 they were deployed at Shembe pilgrimage (Ndwedwe). Deployment were as follows:

Shembe Pilgrimage: • • •

Mandeni volunteers: 02/01/2013 to 06/01/2013 KwaDukuza: 14/01/2013 to 20/01/2013 Maphumulo : 21/01/2013 t0 27/01/2013

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Trends identified from the activities during the year 2012/13 • • • • • • •

Lack of integration of programmes by Government Departments. Lack of cooperation by some stakeholders. Good cooperation between the Cluster Commander within the district Lack of resources in some stations, e.g. satellite stations. Lack of immediate response by the Provincial SAPS to improve service delivery in some stations. Difficulty in accessing SAPS services due to vastness of the area more especially in Ndwedwe and New Ark. Taxi violence incidence had increased.

Learning Gained from the Activities during the year 2012/13 • •

Developing human capability; Strengthening governance and service delivery; Fighting poverty and protecting vulnerable groups in the district

Issues affecting safety in the District • • • •

School violence Faction fights Domestic violence and rape of children and senior citizens Drugs and substance abuse prevalence

The following crimes are prevalent in the District:• • • • •

Rape House Breaking and theft Robbery business Common robbery Drugs and Substance abuse

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

3. ANNUAL FINANCIAL STATEMENTS Table of Contents Page Report of the Audit Committee 63 Report of the Accounting Officer 66 Report of the Auditor General 74 Appropriation Statement 79 Notes to the Appropriation Statement 88 Statement of Financial Performance 91 Statement of Financial Position 92 Statement of Changes in 93 Cash Flow Statement 94 Accounting Policies 95 Notes to the Annual Financial Statements (Including Accounting Policies) 103 Disclosure Notes to the Annual financial Statements 114 Annexures 126

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

Report of the Audit Committee for the year ended 31 March 2013 REPORT OF THE AUDIT & RISK COMMITTEE ON VOTE 9 – COMMUNITY SAFETY & LIAISON The KwaZulu-Natal Provincial Audit & Risk Committee is pleased to present its report for the financial year ended 31 March 2013.

Provincial Audit & Risk Committee Members and Attendance The Provincial Audit and Risk Committee (the PARC) consists of the members listed hereunder.The PARC is split into three (3) Cluster Audit & Risk Committees (the CARC) which consists of members of the PARC; is responsible for the Governance & Administration, Social and Economic Clusters respectively and reporting into the PARC. The Chairman of the PARC is also the Chairman of the different CARCs and attends all CARC meetings. The CARC and the PARC are required to meet at least four times and two times respectively in a financial year. During the financial year ending 31 March 2013, a total of sixteen meetings (16) were held, namely, two (2) PARC meetings, twelve (12) CARC meetings, and two (2) special meetings. Members attended the meetings as reflected below:

Surname & Initial

Ms T Tsautse (Chairman) Ms M Mothipe Ms N Jaxa Mr L Mangquku Mr T Boltman Mr F Docrat Mr V Naicker

PARC CARC Special Total no. Total no. of of No. of Attended No. of Attended No. of Attended Meetings Meetings Meetings Meetings Meetings Attended Held Held Held 2

12#

2 2 2 2 2 2

4 4 4 4 4 4

4* 4* 4* 4* 4* 2*

2 2 2 2 2 2

8 8 8 8 8 8

8 8 8 8 8 6

* - 4 Meetings per cluster were held # - Chairman attends all CARC meetings

Provincial Audit & Risk Committee Responsibility The Provincial Audit and Risk Committee reports that it complied with its responsibilities arising from the Public Finance Management Act, No.1 of 1999 (PFMA),Treasury Regulations, including any other statutory and other regulations.The Provincial Audit and Risk Committee also reports that it adopted appropriate formal terms of reference as its Provincial Audit and Risk Committee Charter, regulated its affairs in compliance with this charter and discharged all its responsibilities as contained therein.

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

The Effectiveness of Internal Control The systems of internal control are the responsibility of the department’s management and are designed to provide effective assurance that assets are safeguarded and that liabilities and working capital are efficiently managed. In line with the requirements of the PFMA and the principles of the King III Report on Corporate Governance, the Internal Audit Function provides the Provincial Audit and Risk Committee and the departmental management with assurance that the systems of internal controls are appropriate and effective. This is achieved by means of the risk management process, as well as the identification of corrective actions and suggested enhancements to the controls and processes. From the various reports of the Internal Auditors; and the Report and Management Letter of the Auditor-General on the Annual Financial Statements, it was noted that the systems of internal control and financial internal controls were not effective and inadequate in certain areas for the entire year under review as control deficiencies were detected in the following significant areas: • • • • • • • •

Supply Chain Management Asset Management Contract Management Fleet Management Subsistence & Travel Allowances Human Resource Management Volunteer Social Crime Prevention Project Information Technology General & Application Controls

The quality of “In Year Monitoring” and monthly / quarterly reports submitted in terms of the Treasury Regulations and the Division of Revenue Act The Provincial Audit and Risk Committee was satisfied with the content and quality of monthly and quarterly reports prepared and issued by the Accounting Officer and the department during the year under review except for underspending of the budget by the Department.

Audit of Performance Information The monitoring of the department’s performance is a key function of the executive management of the department. The Provincial Audit & Risk Committee has no direct line of responsibility over the department’s performance. However, the Provincial Audit and Risk Committee is responsible for ensuring, principally through the Internal Audit Function that the systems of performance management, measurement and reporting; as well as the systems of internal control that underpin the performance management framework of the department, remain robust and are reviewed routinely in the internal audit plans. The Committee has accepted the responsibility of ensuring that adequate reporting on performance information is in line with its mandate and charter. The Committee reviewed the Internal Audit and Auditor-General reports relating to Performance Information and noted the following material deficiencies: • •

Lack of procedure documents to address performance reporting requirements Lack of adequate documentation to support achieved outputs.

Internal Audit Function The Provincial Audit & Risk Committee provides oversight and monitors the activities of the Internal Audit Function. Consequently, the Committee is able to report on the effectiveness and efficiency of the function.

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

The function was effective during the period under review and there were no unjustified restrictions or limitations. The Committee will in the forthcoming year, monitor progress to ensure that the Internal Audit Function continues to add value to the department and achieves its optimal performance.

Risk Management Function Risk Management is a proactive discipline that is intended to provide reasonable assurance that the department will achieve its objectives. During this financial year, the Committee reviewed risk reports of the department on a quarterly basis, with particular focus being on: • • •

Reviewing the Risk Maturity Gap Analysis Report as compiled and presented by the PIAS to determine if this department has key structures and policies to take over its risk management responsibilities. The result of this analysis was discussed with the department’s management, and the department was advised to build its internal risk management capacity through, among other things, the appointment of a Risk Manager at an appropriate level – i.e. the Risk Manager should be appointed at level 13 and should report directly to the HOD. Reviewing progress report on the implementation of risk mitigation plans. The department was urged to finalise the outstanding risk mitigation plans and to update its risk register with completed risk mitigations plans and emerging risks.

Other Governance Issues As part of its governance responsibilities, the Committee also monitors the fraud prevention strategies that have been developed and implemented by provincial departments, and these responsibilities include monitoring the implementation of recommendations arising from forensic investigations. During the period under review, the Committee noted that the department had 1 investigation that was completed and 1 investigation in progress at year end, all of which were conducted by the Provincial Treasury’s Internal Audit Function. The department was urged to implement recommendations arising from the completed investigation, and to provide the Internal Audit Function with a detailed list of all other investigations being conducted internally or by other relevant authorities.

Evaluation of Financial Statements The Provincial Audit and Risk Committee reviewed the Annual Financial Statements of the Department, as well as the Auditor General’s management report together with management’s response thereto.The Provincial Audit and Risk Committee concurs and accepts the Auditor-General’s conclusions on the annual financial statements, and is of the opinion that the audited annual financial statements be accepted and read together with the report of the Auditor-General.

Chairperson: Provincial Audit & Risk Committee Date: 31 July 2013

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

REport of the Accounting Officer for the year ended 31 March 2013 Report by the Accounting Officer to the Executive Authority and Provincial Legislature of the Republic of South Africa.

1. General review of the state of financial affairs The Department of Community Safety and Liaison, under the able stewardship of its Honorable MEC, T W Mchunu, dubbed 2012 as the year of ‘’Deepening People’s Action Against Crime”. It was, indeed, a clarion call that urged and cajoled all of us into action as we redoubled our efforts in the mobilisation of communities against the scourge of crime and all its attendant destructive effects. In all our efforts we were guided by our strategic vision of striving to ensure that the people of KwaZulu-Natal live in a safe and secure environment as we sought to be the lead agency charged with the critical task of driving the integration of community safety initiatives towards a crime free province. The Department ended the financial year under review with an overall expenditure of 84.12%. The under-expenditure is attributed to the non-filling of vacant funded posts and the continued implementation of the provincial cost containment strategy. In addition, the department embarked on an extensive cost saving drive to ensure that there was adequate savings to finance the implementation of phase 1 on the new organizational structure.

1.1. Policy decisions and strategic issues facing the Department The Department derives its mandate from Chapter 11 of the Constitution. Section 208 of Chapter 11 states that, ‘a civilian secretariat for the police service must be established by national legislation to function under the direction of the Cabinet member responsible for policing’. To give effect to this provision of the Constitution, the Civilian Secretariat for Police Service Act, 2011 (Act No. 2 of 2011 and hereinafter referred to as “the Act”), was enacted. The President, by Proclamation No. 67 of 2011, determined 1 December 2011 as the commencement date of the Civilian Secretariat for Police Service Act of 2011. Section 16 of the Act requires the MEC to constitute a provincial secretariat for the Province, within 18 months after the commencement of the Act, to support and align the mandate of the provincial secretariat with the mandate of the Civilian Secretariat. The Act therefore required the department to revise its organisational structure to ensure alignment with the functions contemplated in the Act. It is a standard in organisational development that structure follows function. Any organisation must therefore first determine its functions before it can embark on determining its structure. The same holds true when an organisation embarks on an organisational review. The functions of the department were therefore revised in accordance with the Constitution and the Act. These functions emanate from section 206(1), 206(3) and 206(5) of the Constitution and sections 17 and 19 of the Act. They are the following: a) b) c)

Monitor and evaluate the implementation of policing policies and directives – section 206(3)(a) of the Constitution and section 17(2)(a)(i) of the Act; Monitor and evaluate all police service units in the province to determine their level of efficiency and effectiveness – section 206(3)(b) of the Constitution and section 17(2)(a)(iv) of the Act; Address complaints against police service delivery – section 206(5)(b) of the Constitution and section 17(2)(a)(ii) of the Act; “Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

d) e) f) g) h)

Review police practices, methodologies and performance and make recommendations in respect thereof – section 206(5)(b) of the Constitution and section 19(e) of the Act; Conduct research into the policing needs of the province and make recommendations in respect thereof – section 206(1) of the Constitution; Develop community safety models, initiatives and monitoring tools – section 206(3)(c) of the Constitution and section 17(2)(a)(iii) of the Act; Develop and maintain community safety structures (e.g. Community Police Forums, Community Safety Forums, community crime prevention associations) and harmonize their activities – section 206(3)(c) of the Constitution and section 17(2)(b)(i) and (iii) of the Act; Develop community safety partnerships to facilitate the implementation of community safety models and initiatives – section 206(3)(c) of the Constitution and section 17(2)(b)(ii) of the Act.

1.2. Significant events Over the past 12 months, there have been fundamental developments affecting both the mandate and strategic direction of Department. On the 7 December 2012, the Minister of Public Service and Administration signed off on the new approved organogram of the department.

1.3. Major projects Further details related to non-financial achievements are exemplified in the main section of the annual report. Spending trends Summary of expenditure by program:

Program Administration Civilian Oversight Crime Prevention and Community Police Relations TOTAL

Final Appropriation R’000

Actual R’000

84,034 161,334

65,571 135,892

Final Appropriation R’000

Actual R’000

36,981 40,319

32,265 38,056

Summary by economic classification

Classification Compensation Goods and Services Machinery and Equipment Software and Intangible assets Households Provincial and Local Govt. Financial Assets TOTAL

“Deepening People’s Action Against Crime”

45,030 114,836 1,268 182 6 12 0 161,334

37,307 97,763 612 182 6 10 12 135,892

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Revenue collection

Classification Sale of goods other than capital assets Transactions in financial assets and liabilities TOTAL

Actual R ‘000 54 21 75

Reasons for under-spending: The Department has not been able to fill all of the vacant posts due to the impending finalization of the organization structure in pursuance of the decentralized approach of service delivery. Also, the Department maintained the implementation of cost-containment strategy. Impact on programmes and service delivery: The department has been able to achieve most of its targets and in some instances exceeded its targets. Service delivery on key projects has not been hampered. Planned actions: The department has undergone a restructuring process and a new organogram was approved on the 7 December 2012. As a result, several posts will be evaluated and existing positions will be subjected to a matching and placing exercise. The revised structure distributes the 13 districts under five regions headed by senior managers. The regional groupings are based on the population, number of households, number of wards, number of local municipalities, number of police stations and geographical considerations. Two additional directorates have been added under the Provincial Secretariat. The first additional directorate must perform the function of oversight over the Office of the Provincial Commissioner and Specialised Units as well as community police relations at a provincial level. This function has never been performed previously, but it is necessary to include same to fulfil the functions contemplated in the Constitution and the Act. The second additional directorate will perform the function of safety information analysis and conceptualisation which has to be done at a provincial level. This function is also one which has not been performed previously. The research function in the current structure has been focusing on social crime prevention. The new unit will be the information nerve centre of the department. It will continuously collate information from all the service units in the department and use this information to review policing policies and directives, develop, evaluate and review community safety models, initiatives and monitoring tools, review police practices, methodologies and performance and conduct research into the policing needs of the province as required by the Constitution and the Act. In terms of the newly constituted structure, the following functions will now be performed at a district office level: Police Performance Monitoring, Complaints Management, Crime Prevention and Partnerships. The department left the administrative support component largely unchanged. However, the revised structure provides for two additional directorates, i.e. the Directorate: Strategic Planning and Internal Monitoring and Evaluation and the Directorate: Intergovernmental Relations and Special Projects. Essentially, it took the functions of the Directorate: Special Projects and Inter-sectoral Collaboration and the Chief Director: Governance in the existing structure, which will be abolished, and divided it between two directorates to more adequately respond to the need for improving internal monitoring and governance identified in the various audit reports.

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

Virement The Department undertook minimal virements post-adjustment. These are reflected in the Annual Financial Statements.

2. Services rendered by the Department All of the Department’s services are rendered for the benefit of the communities in KZN. The core functions revolve around the promotion of good relations between the police and the communities as well as developing and coordinating the prevention of crime. •

Tariff policy

The Department does not charge fees for the services that it renders. •

Free services

In accordance with its mandate, the services of the Department are provided to communities and stakeholders without any charges attached. •

Inventories

The Department does not hold bulk inventory. Consumable inventory is purchased during the year and the amounts are disclosed in the annual financial statements.

3. Capacity constraints There have been several vacancies especially at senior management level.The following senior management positions have been vacant during the course of the year: • • • • •

Senior Manager-Financial Management Senior Manager-Special Projects Senior Manager-Service Delivery Evaluation Senior Manager-Complaints Management Service delivery and associated targets have not been affected for the year under review because the department appointed acting personnel to oversee the key functional areas.

4. Utilization of donor funds The Department did not receive any donor funds during the year under review.

5. Public entities There are no public entities attached to the Department.

6. Transfer payments Details of transfers and subsidies are reflected in the annual financial statements.

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

7. Public private partnerships (PPP) The Department has not concluded any public private partnerships.

8. Corporate governance • Risk management approach The Department operates in compliance with the Constitution of the Republic of South Africa, the Public Finance Management Act and all other relevant legislation governing its operations.The Department’s management team is committed to the principles of sound corporate governance. The Department also makes use of the KZN-Provincial Treasury (Internal Audit) unit as part of a shared service and the risk profile is evaluated annually. In addition, the risk issues are dealt with at EXCO and MANCO meetings. The Department has just on Risk official that reports directly to the Accounting Officer. In collaboration with Internal Audit, the Risk Management framework for the Department is being developed. • Fraud prevention The Department has in place the Fraud Prevention Policy and a Risk Management policy. In conjunction with Internal Audit, the fraud prevention plans have been updated. • Effectiveness of internal control and Internal Audit The Department attends the meetings called for by the Cluster Audit and Risk Committee. All recommendations made by Internal Audit are closely followed up and our internal control unit together with line functions compiles reports and these are submitted to Internal Audit. Progress reports on all audit findings are compiled and monitored. • Role of audit committee Internal Audit and the Audit Committee are centralized and are coordinated by Provincial Treasury. The Department makes presentations to the Audit Committee on a regular basis. • Code of conduct All SMS members have signed the declaration of personal and private interests. Also, all officials engaged with decision making processes, such as tender adjudication and personnel appointments, are obliged to sign a declaration in this regard. All officials have been provided with the Code of Conduct for public servants. • Requirements of KING 111 King III became necessary because of the changing trends in international governance. As with King I and King II, the King Committee endeavoured to be at the forefront of governance internationally and this has again been achieved by focusing on the importance of reporting annually on how the department has both positively and negatively affected the economic life of the community in which it operated during the year under review. In addition, emphasis has been placed on the requirement to report on how the department intends to enhance those positive aspects and eradicate or ameliorate any possible negative impacts on the economic life of the community in which it will operate in the year ahead. The detailed narrative of the department’s achievements and interventions for the benefit of the communities are found in the service delivery section of the annual report.

9. Discontinued activities/activities to be discontinued There are no discontinued activities and the Department has no intention to discontinue any service delivery activities.

10. New/proposed activities The Department intends including voluntary crime fighting organizations as part of its service delivery environment.

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

11. Asset management The Department has completed its asset register for the year under review. The Department is currently disposing of its redundant and obsolete assets. The Department makes use of HARDCAT system to record all of its assets. Monthly reconciliations between the asset register and BAS are completed.

12. Inventories There is no bulk holding of inventories. Consumables are purchased throughout the year. Details of purchases are disclosed in the annual financial statements.

13. Events after the reporting date No significant events have occurred after the reporting date which will influence the interpretation of the results under review.

14. Information on pre-determined objectives The annual performance plans of the Department are approved after consultation with the MEC, Portfolio Committee, Finance Portfolio and management and staff. Responsibility managers compile monthly, quarterly and annual reports. Quarterly reports are submitted to Provincial Treasury. The General Manager responsible for service delivery checks the information submitted and these are compared with the targets set out in the annual performance plans. Supporting documents are filed by each responsibility manager. Summary of service delivery achievements:

PERFORMANCE INDICATORS No of SAPS stations evaluated No of interventions at under-performing stations No of complaints processed and resolved No of research projects/surveys No of policy documents reviewed No of safety structures established and maintained No of crime prevention and victim support programmes conducted No of community engagements and interventions

2012/13 Achieved NOTES / EXPLANATIONS FOR ANNUAL VARIANCES TARGET

78 13

79 19

The target was exceeded by 1. The target was exceeded by 6.

*390

299

This target is demand driven and is dependent on external factors.

2 2 142

2 2 186

This target was exceeded by 44 These programs are conducted across all the districts These engagement are conducted across all the districts and focuses on issues facing the communities

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

15. SCOPA resolutions Reference DCSL

DCSL

TRANSVERSAL

TRANSVERSAL TRANSVERSAL

TRANSVERSAL

Subject

Fruitless and wasteful expenditure Use of sole service providers

Finding

Cell phone contracts for volunteers not cancelled

Progress

The department has implemented the recommendations of the forensic report The department made use of The HOD has approved the deviations sole service providers such as for the year under review taxi association and performing artists without approval from the accounting officer Misstatements on Amendments made after the The department has prepared quarterthe AFS submission of the AFS to AG ly AFS, Internal audit has reviewed AFS and PT has also reviewed AFS before submitting same to AG Irregular expendi- Expenditure not disclosed as All expenditure on BAS has been anature per practice notes lyzed as per the practice notes Pre-determined Departments have not used The Department reviewed all its performance targets and has amended objectives the SMART principle in designing the performance its 2013/14 indicators to meet the requirements of the Auditor-General indicators and National Treasury. The Department is using the SMART principle to address the weaknesses identified by the Auditor-General Reporting miscon- That the Accounting Officers The Department will be following the duct cases of other departments and the model used by Department of Public Provincial Legislature be urged Works in the event of disciplinary cases. to use similar breakdown of disciplinary cases in their annual reports in future.

16. Prior modifications to audit reports The department has developed an action plan to address all of the SCOPA resolutions and AG findings.

17. Exemptions and deviations received from National Treasury There are no exemptions and deviations from National Treasury that is applicable to the Department.

18. Interim financial statements In line with the directives received from National and Provincial Treasuries, the Department has compiled interim financial statements.

19. Other There are no material facts or circumstances which may affect the understanding of the state of financial affairs, which is not addressed elsewhere in the annual report.

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

20. Approval The attached annual financial statements set out on pages 79 to 125 have been approved by the Accounting Officer.

Mr V R Bhengu Head of Department 31 May 2013

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

REport of the Auditor General for the year ended 31 March 2013 REPORT OF THE AUDITOR-GENERAL TO THE KWAZULU-NATAL PROVINCIAL LEGISLATURE ON VOTE NO. 9: DEPARTMENT OF COMMUNITY SAFETY AND LIAISON REPORT ON THE FINANCIAL STATEMENTS Introduction 1.

I have audited the financial statements of the Department of Community Safety and Liaison set out on pages 79 to 125, which comprise the appropriation statement, the statement of financial position as at 31 March 2013, the statement of financial performance, statement of changes in net assets and the cash flow statement for the year then ended, and the notes, comprising a summary of significant accounting policies and other explanatory information.

Accounting officer’s responsibility for the financial statements 2.

The accounting officer is responsible for the preparation of the financial statements in accordance with the Departmental financial reporting framework prescribed by the National Treasury and the requirements of the Public Finance Management Act of South Africa, 1999 (Act No. 1 of 1999) (PFMA) and Division of Revenue Act of South Africa, 2012 (Act No. 5 of 2012) (DoRA) , and for such internal control as the accounting officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditor-General’s responsibility 3.

My responsibility is to express an opinion on the financial statements based on my audit. I conducted my audit in accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA), the general notice issued in terms thereof and International Standards on Auditing. Those standards require that I comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the department’s preparation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the department’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion.

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

Opinion 6.

In my opinion, the financial statements present fairly, in all material respects, the financial position of the KwaZulu-Natal Department of Community Safety and Liaison as at 31 March 2013, and its financial performance and cash flows for the year then ended in accordance with the Departmental financial reporting framework prescribed by the National Treasury and the requirements of the PFMA and DoRA.

Emphasis of matters 7.

I draw attention to the matters below. My opinion is not modified in respect of these matters.

Irregular expenditure 8.

As disclosed in note 35 to the financial statements, irregular expenditure of R13,80 million was incurred in the current year as a result of proper procurement processes not being followed.

Material under spending of the vote in accordance with the purposes for which it was intended 9.

As disclosed in note 4 to the appropriation statement, the department has materially under spent its budget by R 25,442 million due to savings within the Administration as a result of not filling vacant posts and the stringent implementation of cost cutting measures. This under spending relates to an amount of R4,716 million in programme 1; R2,263 million in programme 2 and R 18,463 million in programme 3.The department will be decentralizing its operations into 13 districts and is currently in negotiations with Department of Public Works to identify suitable district offices.

Additional matters 10.

I draw attention to the matters below. My opinion is not modified in respect of these matters.

Unaudited supplementary schedules 11.

The supplementary information set out on pages 126 to 130 does not form part of the financial statements and is presented as additional information. I have not audited these schedules and, accordingly, I do not express an opinion thereon.

Financial reporting framework 12.

The financial reporting framework prescribed by the National Treasury and applied by the department is a compliance framework.The wording of my opinion on a compliance framework should reflect that the financial statements have been prepared in accordance with this framework and not that they “present fairly”. Section 20(2)(a) of the PAA, however, requires me to express an opinion on the fair presentation of the financial statements.The wording of my opinion therefore reflects this requirement.

REPORT ON OTHER LEGAL AND REGULATORY REQUIREMENTS 13.

In accordance with the PAA and the general notice issued in terms thereof, I report the following findings relevant to performance against predetermined objectives, compliance with laws and regulations and internal control, but not for the purpose of expressing an opinion.

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Predetermined objectives 14.

I performed procedures to obtain evidence about the usefulness and reliability of the information in the annual performance report as set out on pages 15 to 61 of the annual report.

15.

The reported performance against predetermined objectives was evaluated against the overall criteria of usefulness and reliability. The usefulness of information in the annual performance report relates to whether it is presented in accordance with the National Treasury’s annual reporting principles and whether the reported performance is consistent with the planned objectives. The usefulness of information further relates to whether indicators and targets are measurable (i.e. well defined, verifiable, specific, measurable and time bound) and relevant as required by the National Treasury Framework for managing programme performance information.

The reliability of the information in respect of the selected programme is assessed to determine whether it adequately reflects the facts (i.e. whether it is valid, accurate and complete).

16.

The material findings are as follows:

Usefulness of annual performance report 17.

There were no material findings on the annual performance report concerning the usefulness of the information.

Reliability of selected programmes in the annual performance report 18.

The National Treasury Framework for managing programme performance information (FMPPI) requires that institutions should have appropriate systems to collect, collate, verify and store performance information to ensure valid, accurate and complete reporting of actual achievements against planned objectives, indicators and targets. •

The information presented with respect to programme 2: Civilian oversight was not reliable when compared to the source information and evidence provided.

This was due to a lack of standard operating procedures for the recording of actual achievements and the department did not implement and fill the organisational structure required to report on performance.

19.

Significantly important targets with respect to programme 3: Crime Prevention and Community police relations programme are: •

Not reliable when compared to the source information and evidence provided.

This was due to the lack of frequent review of validity of reported achievements against source documentation.

Compliance with laws and regulations 20.

I performed procedures to obtain evidence that the department has complied with applicable laws and regulations regarding financial matters, financial management and other related matters. My findings on material non-compliance with specific matters in key applicable laws and regulations as set out in the general notice issued in terms of the PAA are as follows:

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual financial statements 21,

The financial statements submitted for auditing were not prepared in accordance with the prescribed financial reporting framework and supported by full and proper records as required by section 40(1)(a) of the PFMA. Material misstatements of disclosure notes items identified by the auditors in the submitted financial statements were subsequently corrected and the supporting records provided, resulting in the financial statements receiving an unqualified audit opinion.

Procurement and contract management 22.

Goods and services with a transaction value below R500 000 were procured without obtaining the required price quotations, as required by Treasury Regulation 16A6.1.

Expenditure management 23.

The accounting officer did not take effective steps to prevent irregular expenditure, as required by section 38(1)(c)(ii) of the PFMA and Treasury Regulation 9.1.1.

24.

Contractual obligations and money owed by the department were not settled within 30 days or an agreed period, as required by section 38(1)(f) of the PFMA and Treasury Regulation 8.2.3.

Internal control 25.

I considered internal control relevant to my audit of the financial statements, annual performance report and compliance with laws and regulations. The matters reported below under the fundamentals of internal control are limited to the significant deficiencies that resulted in the findings on the annual performance report and the findings on compliance with laws and regulations included in this report.

Leadership 26.

The accounting officer and management did not exercise oversight responsibility regarding financial reporting and compliance with laws and regulations relating to procurement and contract management.

Financial and performance management 27.

The department did not have documented and approved internal policies and procedures to address the process of collecting, recording, processing, monitoring and reporting of performance information. The accounting officer did not ensure that regular, accurate and complete financial and performance reports were prepared, which were supported and evidenced by reliable information.

â&#x20AC;&#x153;Deepening Peopleâ&#x20AC;&#x2122;s Action Against Crimeâ&#x20AC;?

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

OTHER REPORT Investigation 28.

An investigation into allegations of irregularities relating to supply chain management was completed during the year.

Pietermaritzburg 31 July 2013

“Deepening People’s Action Against Crime”

TOTAL

Statutory Appropriation Current payment Transfers and subsidies Payment for capital assets Payment for financial assets

Current payment Transfers and subsidies Payment for capital assets Payment for financial assets …………. Subtotal

3. Crime Prevention and Community Police Relations

Current payment Transfers and subsidies Payment for capital assets Payment for financial assets

161,334

83,494 540 84,034 161,334

40,199 120 40,319

36,179 12 790 36,981

R’000

Adjusted Appropriation

R’000

(6) 6 -

R’000

161,334

83,494 540 84,034 161,334

40,199 120 40,319

36,173 18 790 36,981

R’000

135,892

65,406 165 65,571 135,892

38,041 15 38,056

31,623 16 614 12 32,265

R’000

25,442

18,088 375 18,463 25,442

2,158 105 2,263

4,550 2 176 (12) 4,716

84.2%

78.3% 30.6% -

94.6% 12.5% -

87.4% 88.9% 77.7% -

Expenditure as % of final appropriation R’000 %

Variance

150,139

88,477 290 232 88,999 150,139

20,883 31 114 21,028

38,090 153 1,869 40,112

R’000

145,239

86,332 290 232 86,854 145,239

20,158 31 114 20,303

36,069 144 1,869 38,082

R’000

2011/12 Final Actual Appropriation Expenditure

Department: Community Safety and Liaison Province of Kwazulu-Natal

2. Civilian Oversight

Current payment Transfers and subsidies Payment for capital assets Payment for financial assets

1. Administration

APPROPRIATION STATEMENT

Appropriation per programme 2012/13 Shifting Virement Final Actual of Funds Appropriation Expenditure

Appropriation Statement for the year ended 31 March 2013 community safety & liaison

Annual Report 2012/2013

Actual amounts per statement of financial performance (total expenditure)

Prior year unauthorised expenditure approved without funding

Direct Exchequer payments

ADD Aid assistance

161,409

75 -

135,892

Actual Expenditure

150,209

70 -

Final Appropriation

2011/12

145,239

Actual Expenditure Department: Community Safety and Liaison Province of Kwazulu-Natal

Actual amounts per statement of financial performance (total revenue)

Aid assistance

Direct Exchequer receipts

Departmental receipts

ADD

TOTAL (brought forward) Reconciliation with statement of financial performance

Final Appropriation

2012/13

community safety & liaison

Annual Report 2012/2013

“Deepening People’s Action Against Crime”

Payments for financial assets Total

161,334

1,268 182

45,030 114,842 -

12 -

R’000

6 -

(6) -

R’000

161,334

1,268 182

6 -

12 -

45,030 114,836 -

R’000

135,892

612 182

6 -

10 -

37,307 97,763 -

R’000

25,442

(12)

656 -

2 -

7,723 17,073 -

84.2%

48.3% 100.0%

100.0% -

83.3% -

82.8% 85.1% -

150,139

2,215 -

289 174 -

12 -

37,454 109,995 -

145,239

2,215 -

289 174 -

3 -

32,658 109,900 -

Department: Community Safety and Liaison Province of Kwazulu-Natal

Payments for capital assets Buildings and other fixed structures Machinery and equipment Heritage assets Specialised military assets Biological assets Land and subsoil assets Software and other intangible assets

Transfers and subsidies Provinces and municipalities Departmental agencies and accounts Universities and technikons Foreign governments and international organisations Public corporations and private enterprises Non-profit institutions Households Gifts and donations

Current payments Compensation of employees Goods and services Interest and rent on land

2011/12 Expenditure Actual Final as % of final Appropriation expenditure appropriation R’000 % R’000 R’000

Appropriation per economic classification 2012/13 Adjusted Shifting Virement Final Actual Variance Appropriation of Funds Appropriation Expenditure

community safety & liaison

Annual Report 2012/2013

“Deepening People’s Action Against Crime”

Total

1.5 SECURITY Current payment Transfers and subsidies Payment for capital assets Payment for financial assets

1.4 LEGAL Current payment Transfers and subsidies Payment for capital assets Payment for financial assets

1.3 CORPORATE SERVICES Current payment Transfers and subsidies Payment for capital assets Payment for financial assets

36,981

1,686

2,738

15,223 12 650

9,454

R’000

7,078

R’000

(6) 6 -

R’000

36,981

1,686

2,738

15,217 18 650

9,454

7,078

R’000

2012/13 Adjusted Shifting Virement Final Appropriation of Funds Appropriation

32,265

1,327

1,882

14,806 16 606

7,578

8 12

6,030

R’000

4,716

359

856

411 2 44

1,876

32 (12)

1,048

87.2%

78.7%

68.7%

97.3% 88.9% 93.2%

80.2%

20.0%

85.2%

40,112

1,638

173

1,907

21,220 12 1,244

297

7,170

6,155 141 141

38,082

1,483

173

1,369

21,220 4 1,244

297

6,939

5,058 140 141

2011/12 Expenditure Actual Final as % of final Appropriation expenditure appropriation R’000 % R’000 R’000

Actual Variance Expenditure

Department: Community Safety and Liaison Province of Kwazulu-Natal

1.2 FINANCIAL MANAGEMENT Current payment Transfers and subsidies Payment for capital assets Payment for financial assets

1.1 OFFICE OF THE HOD Current payment Transfers and subsidies Payment for capital assets Payment for financial assets

Detail per sub-programme

Details per programme 1 – ADMINISTRATION For the year ended 31 March 2013 community safety & liaison

Annual Report 2012/2013

“Deepening People’s Action Against Crime”

Payments for financial assets Total -

182

36,981

608

19,804 16,375

R’000

(6)

R’000

36,981

182

608

19,804 16,369

R’000

32,265

182

432

17,217 14,406

R’000

4,716

(12)

176

2,587 1,963

87.2%

100.0%

71.1%

100.0%

83.3%

86.9% 88.0%

40,112

1,868

142

16,177 21,913

38,082

1,868

142

14,249 21,820

Department: Community Safety and Liaison Province of Kwazulu-Natal

Current payments Compensation of employees Goods and services Interest and rent on land

Program 1 Per Economic classification

2011/12 Expenditure Actual Final as % of final Appropriation expenditure appropriation R’000 % R’000 R’000

Statutory Appropriation per economic classification 2012/13 Adjusted Shifting Virement Final Actual Variance Appropriation of Funds Appropriation Expenditure

community safety & liaison

Annual Report 2012/2013

Total

40,319

37,643

2,556

40,319

37,643

2,556

38,056

37,106

935

2,263

537

1,621

94,4%

25.0%

98.6%

36.6%

21,028

19,558 31 84

1,325

20,303

19,558 31 84

600

2012/13 2011/12 Adjusted Shifting Virement Final Actual Variance Expenditure Actual Final Appropria- of Funds Appropriation Expenditure as % of final Appropriation expenditure tion appropriation R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000

Department: Community Safety and Liaison Province of Kwazulu-Natal

2.2 MONITERING AND EVALUATION Current payment Transfers and subsidies Payment for capital assets Payment for financial assets

2.1 POLICY AND RESEARCH Current payment Transfers and subsidies Payment for capital assets Payment for financial assets

Detail per sub-programme

Details per programme 2 – CIVILIAN OVERSIGHT For the year ended 31 March 2013 community safety & liaison

Annual Report 2012/2013

“Deepening People’s Action Against Crime”

Payments for financial assets Total

40,319

120

10,013 30,186

40,319

120

10,013 30,186

38,056

8,160 29,881

2,263

105

1,853 305

94.4%

12.5%

81.5% 99.0%

21,028

115

7,990 12,892

20,303

115

7,266 12,891

Payment for capital assets Buildings and other fixed structures Machinery and equipment Heritage assets Specialised military assets Biological assets Land and subsoil assets Software and other intangible assets

Transfers and subsidies to: Provinces and municipalities Departmental agencies and accounts Universities and technikons Foreign governments and international organisations Public corporations and private enterprises Non-profit institutions Households Gifts and donations

Current payments Compensation of employees Goods and services Interest and rent on land

Programme 2 Per Economic classification

community safety & liaison

Annual Report 2012/2013

Total

3.3 PROMOTION OF SAFETY Current payment Transfers and subsidies Payment for capital assets Payment for financial assets -

420

84,034

63,661

12,353

7,480

(95)

84,034

325

63,661

145

12,353

7,480

2012/13 Adjusted Shifting Virement Final Appropria- of Funds Appropriation tion R’000 R’000 R’000 R’000

65,571

51,491

145

9,237

4,678

R’000

18,463

325

12,170

3,116

2,802

78.0%

80.9%

100.0%

74.8%

28.6%

62.5%

88,999

71,564 289 127

9,704 1 79

7,209

86,854

71,564 289 127

8,890 1 79

5,878

2011/12 Expenditure Actual Final as % of final Appropriation expenditure appropriation R’000 % R’000 R’000

Actual Variance Expenditure

Department: Community Safety and Liaison Province of Kwazulu-Natal

3.2 COMMUNITY POLICE RELATIONS Current payment Transfers and subsidies Payment for capital assets Payment for financial assets

3.1 SOCIAL CRIME PREVENTION Current payment Transfers and subsidies Payment for capital assets Payment for financial assets

Detail per sub-programme

Details per programme 3 – CRIME PREVENTION AND COMMUNITY POLICE RELATIONS For the year ended 31 March 2013 community safety & liaison

Annual Report 2012/2013

“Deepening People’s Action Against Crime”

Payments for financial assets Total

84,034

540

15,213 68,281

84,034

540

15,213 68,281

65,571

165

11,930 53,476

18,463

375

3,283 14,805

78.0%

30.6%

78.4% 78.3%

88,999

232

289 1

13,287 75,190

86,854

232

289 1

11,143 75,189

Current payments Compensation of employees Goods and services Interest and rent on land

Programme3 Per Economic classification

community safety & liaison

Annual Report 2012/2013

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Notes to the Appropriation Statement for the year ended 31 March 2013 1. Detail of transfers and subsidies as per Appropriation Act (after Virement): Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexure 1 (A-H) to the Annual Financial Statements.

2. Detail of specifically and exclusively appropriated amounts voted (after Virement): Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.

3. Detail on payments for financial assets Detail of these transactions per programme can be viewed in the note on Payments for financial assets to the Annual Financial Statements.

4. Explanations of material variances from Amounts Voted (after Virement): 4.1 Per programme

Final Appropriation

Administration

36,981

Actual Expenditure

Variance R’000

32,265

Variance as a % of Final Appropriation 4,716 13%

Administration was at 87.2% of budget, under spent by R4.716 million, mainly due to the non filling of vacant posts pending the finalisation of the organisational structure which was only approved on 7th December 2012. Civilian Oversight

40,319

38,056

2,263

Civilian Oversight was, at 94 per cent of budget, under-spent by R2.263 million, mainly due to the non-filling of vacant posts pending the finalisation of the organisational structure which was only approved on 7 December 2012. Crime Prevention and Community Police Relations

84,034

65,571

18,463

22%

Crime Prevention and Community Police Relations was under-spent by a significant R18,463 million, due to the following: • Non-filling of posts pending the finalisation of the organisational restructuring. • The department was unable to finalise its decentralisation operations at district level due to the fact that the new organogram was only approved on 7 December 2012.Thus spending plans, such as the leasing of district offices and the associated administrative expenses, relating to its new strategy were negatively affected. Fortunately this did not hamper service delivery since the targets were achieved.

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

•

Annual Report 2012/2013

The balance of the under-spending is attributed to the EPWP Conditional Grant. The grant was under-spent by R881 thousand due to the late finalization of the list of new recruits. The recruitment process involves conducting security checks and approvals by local bodies. The department has approached the custodian department, namely the Department of Public Works to explain this problem and the new allocation has confirmed that the department will be in a position to spend its new allocation. In fact, the department has put together its recruitment plan and this is available from the project manager.

4.2 Per economic classification

Current payments Compensation of employees Goods and services Interest and rent on land Unauthorised expenditure approved Transfers and subsidies Provinces and municipalities Departmental agencies and accounts Universities and technikons Public corporations and private enterprises Foreign governments and international organisations Non-profit institutions Households Gifts and donations Payments for capital assets Buildings and other fixed structures Machinery and equipment Heritage assets Specialised military assets Biological assets Land and subsoil assets Software and other intangible assets

Final Appropriation

Actual Expenditure

Variance

R’000

45,030 114,836

37,307 97,763

7,723 17,073

17% 15%

17%

1,268

612

656

52%

182

(12)

Payments for financial assets • • • • • •

Variance as a % of Final Appropriation R’000

Compensation of employees was, at 82.5 per cent of budget, under-spent by R7.899 million due to the non-filling of posts, as explained in detail above. The under-spending against Goods and services is attributed to: Cost-cutting, particularly on stationery and printing. Households was over-spent by a minimal R6 000 due to unanticipated staff exits. With regard to Payments for capital assets: Machinery and equipment was, at 46.6 per cent of budget, under-spent by R677 000. The underexpenditure is a result of the non-purchase of a vehicle. This was due to the department being satisfied with their current vehicle capacity. Furthermore planned purchases of machinery and equipment relating to furnishing and capacitating district offices as part of the new decentralisation strategy was put on hold until the new financial year, due to the organogram only being approved in December 2012. “Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

• •

Annual Report 2012/2013

Other, which pertains to Software and other intangible assets was fully spent.The budget for this item was for the renewal of software licences for the Novell System. Payments for financial assets, which pertains to the write off of staff debts. The department budgeted for write-off, but no debts were written off during the year, hence the under-spending of R32 000.

4.3 Per conditional grant

Public Works Epwp Incent Grn

Final Appropriation

Actual Expenditure

R’000

1,673

Variance

792

Variance as a % of Final Appropriation R’000 R’000 881 53%

The grant was under-spent by R881 thousand due to the late finalization of the list of new recruits. The recruitment process involves conducting security checks and approvals by local bodies. The department has approached the custodian department, namely the Department of Public Works to explain this problem and the new allocation has confirmed that the department will be in a position to spend its new allocation. In fact, the department has put together its recruitment plan and this is available from the project manager.

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

Statement of Financial Performance for the year ended 31 March 2013 PERFORMANCE

Note

REVENUE Annual appropriation Statutory appropriation Departmental revenue Direct Exchequer Receipts NRF Receipts Aid assistance

1 2 3 4

2012/13 R’000

2011/12 R’000

161,334

150,139

161,409

150,209

37,307 97,763

32,658 109,900

135,070

142,558

466

TOTAL REVENUE EXPENDITURE Current expenditure Compensation of employees Goods and services Interest and rent on land Aid assistance Unauthorised expenditure approved without funding Total current expenditure

7 8 9 6 13

Transfers and subsidies Transfers and subsidies Aid assistance Unauthorised expenditure approved without funding Total transfers and subsidies

11 6 13

Expenditure for capital assets Tangible capital assets Software and other intangible assets Unauthorised expenditure approved without funding Total expenditure for capital assets

12 12 13

612 182

2,215 -

794

2,215

Payments for financial assets

Direct Exchequer Payments

TOTAL EXPENDITURE SURPLUS/(DEFICIT) FOR THE YEAR Reconciliation of Net Surplus/(Deficit) for the year Voted funds Annual appropriation Conditional grants Unconditional grants Departmental revenue and NRF Receipts Direct Exchequer receipts/payments Aid assistance SURPLUS/(DEFICIT) FOR THE YEAR

22 23 6

“Deepening People’s Action Against Crime”

135,892

145,239

25,517

4,970

25,442 24,561 881

4,900 4,900

25,517

4,970

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Statement of Financial Position as at 31 March 2013 POSITION

Note

ASSETS Current assets Unauthorised expenditure Fruitless and wasteful expenditure Cash and cash equivalents Other financial assets Prepayments and advances Receivables Loans Aid assistance prepayments Aid assistance receivable

13 14 15 16 17 18 20 6 6

Non-current assets Investments Loans Other financial assets

19 20 16

2012/13 R’000

2011/12 R’000

25,467

1,462

25,300

908

21 146

161 393

25,467

1,462

25,467 25,442 25

1,462 1,458 4

25,467

1,462

Represented by: Capitalisation reserve Recoverable revenue Retained funds Revaluation reserves

TOTAL

TOTAL ASSETS LIABILITIES Current liabilities Voted funds to be surrendered to the Revenue Fund Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund Direct Exchequer Receipts to be surrendered to the Revenue Fund Bank overdraft Payables Aid assistance repayable Aid assistance unutilised Non-current liabilities Payables

21 22 23 24 25 6 6 26

TOTAL LIABILITIES NET ASSETS

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

Statement of Changes in Net Assets for the year ended 31 March 2013 NET ASSETS

Note

2012/13 R’000

2011/12 R’000

Capitalisation Reserves Opening balance Transfers: Movement in Equity Movement in Operational Funds Other movements Closing balance Recoverable revenue Opening balance Transfers: Irrecoverable amounts written off Debts revised Debts recovered (included in departmental receipts) Debts raised Closing balance

3 (3) 34.2 -3

Retained funds Opening balance Transfer from voted funds to be surrendered (Parliament/Legislatures ONLY) Utilised during the year Other Closing balance Revaluation Reserve Opening balance Revaluation adjustment (Housing departments) Transfers Other Closing balance TOTAL

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Cash Flow Statement for the year ended 31 March 2013 CASH FLOW

Note

CASH FLOWS FROM OPERATING ACTIVITIES Receipts Annual appropriated funds received Statutory appropriated funds received Departmental revenue received Direct Exchequer Receipts NRF Receipts Aid assistance received Net (increase)/decrease in working capital Surrendered to Revenue Fund Surrendered to RDP Fund/Donor Current payments Payments for financial assets Transfers and subsidies paid Net cash flow available from operating activities CASH FLOWS FROM INVESTING ACTIVITIES Payments for capital assets Proceeds from sale of capital assets (Increase)/decrease in loans (Increase)/decrease in investments (Increase)/decrease in other financial assets Net cash flows from investing activities

2012/13 R’000

2011/12 R’000

161,409 161,334

150,209 150,139

387 (1,512)

(221) (129)

(135,070) (12) (16) 25,186

(142,558)

(794)

(2,215)

(794)

(2,215)

1.1 2 3 4 6

27 12 3.4

CASH FLOWS FROM FINANCING ACTIVITIES Distribution/dividend received Increase/(decrease) in net assets Increase/(decrease) in non-current payables Net cash flows from financing activities

(3) (3)

Net increase/(decrease) in cash and cash equivalents Cash and cash equivalents at beginning of period Cash and cash equivalents at end of period

(466) 6,835

“Deepening People’s Action Against Crime”

24,392

4,617

908

(3,709)

25,300

908

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

Accounting Policies for the year ended 31 March 2013 The Financial Statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated. However, where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the Financial Statements and to comply with the statutory requirements of the Public Finance Management Act, Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations issued in terms of the Act and the Division of Revenue Act, Act 1 of 2012.

1. Presentation of the Financial Statements 1.1. Basis of preparation The financial statements have been prepared on a modified cash basis of accounting. Under this basis, the effects of transactions and other events are recognised in the financial records when the resulting cash is received or paid. The “modification” results from the recognition of certain near-cash balances in the financial statements as well as the revaluation of foreign investments and loans and the recognition of resulting revaluation gains and losses. In addition supplementary information is provided in the disclosure notes to the financial statements where it is deemed to be useful to the users of the financial statements.

12. Presentation currency All amounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department.

1.3. Rounding Unless otherwise stated all financial figures have been rounded to the nearest one thousand Rand (R’000).

1.4. Comparative figures Prior period comparative information has been presented in the current year’s financial statements. Where necessary figures included in the prior period financial statements have been reclassified to ensure that the format in which the information is presented is consistent with the format of the current year’s financial statements.

1.5. Comparative figures - Appropriation Statement A comparison between actual amounts and final appropriation per major classification of expenditure is included in the Appropriation Statement.

2. Revenue 2.1. Appropriated funds Appropriated funds comprises of departmental allocations as well as direct charges against revenue fund (i.e. statutory appropriation).

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Appropriated funds are recognised in the financial records on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the financial records on the date the adjustments become effective. Unexpended appropriated funds are surrendered to the National/Provincial Revenue Fund. Any amounts owing to the National/Provincial Revenue Fund at the end of the financial year are recognised as payable in the statement of financial position. Any amount due from the National/Provincial Revenue Fund at the end of the financial year is recognised as a receivable in the statement of financial position.

2.2. Departmental revenue All departmental revenue is recognised in the statement of financial performance when received and is subsequently paid into the National/Provincial Revenue Fund, unless stated otherwise. Any amount owing to the National/Provincial Revenue Fund at the end if the financial year is recognised as a payable in the statement of financial position. No accrual is made for amounts receivable from the last receipt date to the end of the reporting period. These amounts are however disclosed in the disclosure notes to the annual financial statements.

2.3. Direct Exchequer receipts All direct exchequer receipts are recognised in the statement of financial performance when the cash is received and is subsequently paid into the National/Provincial Revenue Fund, unless stated otherwise. Any amount owing to the National/Provincial Revenue Funds at the end of the financial year is recognised as a payable in the statement of financial position.

2.4. Direct Exchequer payments All direct exchequer payments are recognised in the statement of financial performance when final authorisation for payment is effected on the system (by no later than 31 March of each year).

2.5. Aid assistance Aids assistance is recognised as revenue when received All in-kind aid assistance is disclosed at fair value on the date of receipt in the annexures to the Annual Financial Statements The cash payments made during the year relating to aid assistance projects are recognised as expenditure in the statement of financial performance when final authorisation for payments is effected on the system (by no later than 31 March of each year) The value of the assistance expensed prior to the receipt of funds is recognised as a receivable in the statement of financial position. Inappropriately expensed amounts using aid assistance and any unutilised amounts are recognised as payables in the statement of financial position.

â&#x20AC;&#x153;Deepening Peopleâ&#x20AC;&#x2122;s Action Against Crimeâ&#x20AC;?

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

All CARA funds received must be recorded as revenue when funds are received. The cash payments made during the year relating to CARA earmarked projects are recognised as expenditure in the statement of financial performance when final authorisation for payments effected on the system (by no later then 31 March of each year) Inappropriately expensed amounts using CARA funds are recognised as payables in the statement of financial position. Any unutilised amounts are transferred to retained funds as they are not surrendered to the revenue fund.

3. Expenditure 3.1. Compensation of employees 3.1.1.

Salaries and wages Salaries and wages are expensed in the statement of financial performance when the final authorisation for payment is effected on the system (by no later than 31 March of each year). Other employee benefits that give rise to a present legal or constructive obligation are disclosed in the disclosure notes to the financial statements at its face value and are not recognised in the statement of financial performance or position. Employee costs are capitalised to the cost of a capital project when an employee spends more than 50% of his/her time on the project. These payments form part of expenditure for capital assets in the statement of financial performance.

3.1.2.

Social contributions Employer contributions to post employment benefit plans in respect of current employees are expensed in the statement of financial performance when the final authorisation for payment is effected on the system (by no later than 31 March of each year). No provision is made for retirement benefits in the financial statements of the department. Any potential liabilities are disclosed in the financial statements of the National Revenue Fund and not in the financial statements of the employer department. Employer contributions made by the department for certain of its ex-employees (such as medical benefits) are classified as transfers to households in the statement of financial performance.

3.2. Goods and services Payments made during the year for goods and/or services are recognised as an expense in the statement of financial performance when the final authorisation for payment is effected on the system (by no later than 31 March of each year). The expense is classified as capital if the goods and/or services were acquired for a capital project or if the total purchase price exceeds the capitalisation threshold (currently R5, 000). All other expenditures are classified as current. Rental paid for the use of buildings or other fixed structures is classified as goods and services and not as rent on land.

â&#x20AC;&#x153;Deepening Peopleâ&#x20AC;&#x2122;s Action Against Crimeâ&#x20AC;?

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

3.3. Interest and rent on land Interest and rental payments are recognised as an expense in the statement of financial performance when the final authorisation for payment is effected on the system (by no later than 31 March of each year). This item excludes rental for the use of buildings or other fixed structures. If it is not possible to distinguish between payment for the use of land and the fixed structures on it, the whole amount should be recorded under goods and services.

3.4. Payments for financial assets Debts are written off when identified as irrecoverable. Debts written-off are limited to the amount of savings and/or underspending of appropriated funds. The write off occurs at year-end or when funds are available. No provision is made for irrecoverable amounts but an estimate is included in the disclosure notes to the financial statements. All other losses are recognised when authorisation has been granted for the recognition thereof.

3.5. Transfers and subsidies Transfers and subsidies are recognised as an expense when the final authorisation for payment is effected on the system (by no later than 31 March of each year).

3.6. Unauthorised expenditure When confirmed unauthorised expenditure is recognised as an asset in the statement of financial position until such time as the expenditure is either approved by the relevant authority, recovered from the responsible person or written off as irrecoverable in the statement of financial performance. Unauthorised expenditure approved with funding is derecognised from the statement of financial position when the unauthorised expenditure is approved and the related funds are received. Where the amount is approved without funding it is recognised as expenditure in the statement of financial performance on the date stipulated in the Act.

3.7. Fruitless and wasteful expenditure Fruitless and wasteful expenditure is recognised as expenditure in the statement of financial performance according to the nature of the payment and not as a separate line item on the face of the statement. If the expenditure is recoverable it is treated as an asset until it is recovered from the responsible person or written off as irrecoverable in the statement of financial performance.

3.8. Irregular expenditure Irregular expenditure is recognised as expenditure in the statement of financial performance. If the expenditure is not condoned by the relevant authority it is treated as an asset until it is recovered or written off as irrecoverable.

4. Assets 4.1. Cash and cash equivalents Cash and cash equivalents are carried in the statement of financial position at cost. Bank overdrafts are shown separately on the face of the statement of financial position.

â&#x20AC;&#x153;Deepening Peopleâ&#x20AC;&#x2122;s Action Against Crimeâ&#x20AC;?

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdrafts.

4.2. Other financial assets Other financial assets are carried in the statement of financial position at cost.

4.3. Prepayments and advances Amounts prepaid or advanced are recognised in the statement of financial position when the payments are made and are derecognised as and when the goods/services are received or the funds are utilised. Prepayments and advances outstanding at the end of the year are carried in the statement of financial position at cost.

4.4. Receivables Receivables included in the statement of financial position arise from cash payments made that are recoverable from another party (including departmental employees) and are derecognised upon recovery or write-off. Receivables outstanding at year-end are carried in the statement of financial position at cost plus any accrued interest. Amounts that are potentially irrecoverable are included in the disclosure notes.

4.5. Investments Capitalised investments are shown at cost in the statement of financial position. Investments are tested for an impairment loss whenever events or changes in circumstances indicate that the investment may be impaired. Any impairment loss is included in the disclosure notes.

4.6. Loans Loans are recognised in the statement of financial position when the cash is paid to the beneficiary. Loans that are outstanding at year-end are carried in the statement of financial position at cost plus accrued interest. Amounts that are potentially irrecoverable are included in the disclosure notes.

4.7. Inventory Inventories that qualify for recognition must be initially reflected at cost. Where inventories are acquired at no cost, or for nominal consideration, their cost shall be their fair value at the date of acquisition. All inventory items at year-end are reflected using the weighted average cost or FIFO cost formula.

4.8. Capital assets 4.8.1. Movable assets Initial recognition A capital asset is recorded in the asset register on receipt of the item at cost. Cost of an asset is defined as the total cost of acquisition. Where the cost cannot be determined accurately, the movable capital asset is stated at fair value. Where fair value cannot be determined, the capital asset is included in the asset register at R1. â&#x20AC;&#x153;Deepening Peopleâ&#x20AC;&#x2122;s Action Against Crimeâ&#x20AC;?

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

All assets acquired prior to 1 April 2002 are included in the register R1. Subsequent recognition Subsequent expenditure of a capital nature is recorded in the statement of financial performance as “expenditure for capital assets” and is capitalised in the asset register of the department on completion of the project. Repairs and maintenance is expensed as current “goods and services” in the statement of financial performance.

4.8.2. Immovable assets Initial recognition A capital asset is recorded on receipt of the item at cost. Cost of an asset is defined as the total cost of acquisition. Where the cost cannot be determined accurately, the immovable capital asset is stated at R1 unless the fair value for the asset has been reliably estimated. Subsequent recognition Work-in-progress of a capital nature is recorded in the statement of financial performance as “expenditure for capital assets”. On completion, the total cost of the project is included in the asset register of the department that is accountable for the asset. Repairs and maintenance is expensed as current “goods and services” in the statement of financial performance.

4.8.3. Intangible assets Initial recognition An intangible asset is recorded in the asset register on receipt of the item at cost. Cost of an intangible asset is defined as the total cost of acquisition. Where the cost cannot be determined accurately, the intangible asset is stated at fair value. Where fair value cannot be determined, the intangible asset is included in the asset register at R1. All intangible assets acquired prior to 1 April 2002 can be included in the asset register at R1.* Subsequent expenditure Subsequent expenditure of a capital nature is recorded in the statement of financial performance as “expenditure for capital asset” and is capitalised in the asset register of the department. Maintenance is expensed as current “goods and services” in the statement of financial performance.

5. Liabilities 5.1. Payables Recognised payables mainly comprise of amounts owing to other governmental entities. These payables are carried at cost in the statement of financial position.

100

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

5.2. Contingent liabilities Contingent liabilities are included in the disclosure notes to the financial statements when it is possible that economic benefits will flow from the department, or when an outflow of economic benefits or service potential is probable but cannot be measured reliably.

5.3. Contingent assets Contingent assets are included in the disclosure notes to the financial statements when it is probable that an inflow of economic benefits will flow to the entity.

5.4. Commitments Commitments are not recognised in the statement of financial position as a liability or as expenditure in the statement of financial performance but are included in the disclosure notes.

5.5. Accruals Accruals are not recognised in the statement of financial position as a liability or as expenditure in the statement of financial performance but are included in the disclosure notes.

5.6. Employee benefits Short-term employee benefits that give rise to a present legal or constructive obligation are disclosed in the disclosure notes to the financial statements. These amounts are not recognised in the statement of financial performance or the statement of financial position.

5.7. Lease commitments Finance lease Finance leases are not recognised as assets and liabilities in the statement of financial position. Finance lease payments are recognised as a capital expense in the statement of financial performance and are not apportioned between the capital and the interest portions. The total finance lease payment is disclosed in the disclosure notes to the financial statements. Operating lease Operating lease payments are recognised as an expense in the statement of financial performance. The operating lease commitments are disclosed in the discloser notes to the financial statement.

5.8. Impairment The department tests for impairment where there is an indication that a receivable, loan or investment may be impaired. An assessment of whether there is an indication of possible impairment is done at each reporting date. An estimate is made for doubtful loans and receivables based on a review of all outstanding amounts at year-end. Impairments on investments are calculated as being the difference between the carrying amount and the present value of the expected future cash flows / service potential flowing from the instrument.

5.9. Provisions Provisions are disclosed when there is a present legal or constructive obligation to forfeit economic benefits as a result of events in the past and it is probable that an outflow of resources embodying economic benefits will be required to settle the obligation and a reliable estimate of the obligation can be made. â&#x20AC;&#x153;Deepening Peopleâ&#x20AC;&#x2122;s Action Against Crimeâ&#x20AC;?

101

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

6. Receivables for departmental revenue Receivables for departmental revenue are disclosed in the disclosure notes to the annual financial statements. These receivables are written off when identified as irrecoverable and are disclosed separately.

7. Net Assets 7.1. Capitalisation reserve The capitalisation reserve comprises of financial assets and/or liabilities originating in a prior reporting period but which are recognised in the statement of financial position for the first time in the current reporting period. Amounts are recognised in the capitalisation reserves when identified in the current period and are transferred to the National/Provincial Revenue Fund when the underlying asset is disposed and the related funds are received.

7.2 Recoverable revenue Amounts are recognised as recoverable revenue when a payment made in a previous financial year becomes recoverable from a debtor in the current financial year. Amounts are either transferred to the National/Provincial Revenue Fund when recovered or are transferred to the statement of financial performance when written-off.

8. Related party transactions Specific information with regards to related party transactions is included in the disclosure notes.

9. Key management personnel Compensation paid to key management personnel including their family members where relevant, is included in the disclosure notes.

10. Public private partnerships A description of the PPP arrangement, the contract fees and current and capital expenditure relating to the PPP arrangement is included in the disclosure notes.

102

â&#x20AC;&#x153;Deepening Peopleâ&#x20AC;&#x2122;s Action Against Crimeâ&#x20AC;?

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

Notes to the Annual Financial Statements for the year ended 31 March 2013 1. Annual Appropriation 1.1. Annual Appropriation Included are funds appropriated in terms of the Appropriation Act (and the Adjustments Appropriation Act) for National Departments (Voted funds) and Provincial Departments: 2012/13 Final Appropriation R’000 Administration 36,981 Civilian Oversight 40,319 Crime Prevention 84,034 and Community Police Relation Total

161,334

Actual Funds Received R’000 36,981 40,319 84,034

Funds not requested/ not received R’000

161,334

2011/12 Appropriation received R’000 40,112 21,028 88,999

150,139

Provide an explanation for funds not requested/not received

1.2. Conditional grants Note Total grants received

Provincial grants included in Total Grants received

“Deepening People’s Action Against Crime”

2012/13 R’000 1,673

2011/12 R’000

1,673

103

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

2. Departmental revenue Note Tax revenue Sales of goods and services other than capital assets Fines, penalties and forfeits Interest, dividends and rent on land Sales of capital assets Transactions in financial assets and liabilities Transfer received Total revenue collected Less: Own revenue included in appropriation Departmental revenue collected

2.1 2.2 2.3 2.4 2.5 2.6

2.1. Sales of goods and services other than capital assets

2011/12 R’000 54

1 21

54 31

54 33

Interest Dividends Rent on land Total

1 1

2.4. Transactions in financial assets and liabilities

Loans and advances Receivables Forex gain Stale cheques written back Other Receipts including Recoverable Revenue Total

104

Sales of goods and services produced by the department Sales by market establishment Administrative fees Other sales Sales of scrap, waste and other used current goods Total

2.2. Interest, dividends and rent on land

2012/13 R’000

“Deepening People’s Action Against Crime”

3 21 21

12 15

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

3. Compensation of employees 3.1. Salaries and Wages

Note

2012/13 R’000 23,214 990 1,220 731

2011/12 R’000 21,707 461 95 717

5,224 31,379

6,064 29,044

4,883 1,040

2,526 1,083

5,928

3,614

37,307

32,658

105

9,194 158 90 4,682 1,848 558 17,984

8,349 106 105 3,502 4,819 825 20,460

4.5

1,509 1,618 2,199

1,390 1,633 2,621

4.6

4,065 1,054

4,788 1,126

4,700 6,851 11,207 884 29,162 97,763

5,765 7,289 12,041 2,674 32,407 109,900

Basic salary Performance award Service Based Compensative/circumstantial Periodic payments Other non-pensionable allowances Total

3.2. Social contributions Employer contributions Pension Medical UIF Bargaining council Official unions and associations Insurance Total Total compensation of employees Average number of employees

4. Goods and services Administrative fees Advertising Assets less then R5,000 Bursaries (employees) Catering Communication Computer services Consultants, contractors and agency/outsourced services Entertainment Audit cost – external Fleet services Inventory Housing Operating leases Property payments Rental and hiring Transport provided as part of the departmental activities Travel and subsistence Venues and facilities Training and staff development Other operating expenditure Total “Deepening People’s Action Against Crime”

4.1

4.2 4.3 4.4

4.7 4.8

105

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

4.1. Assets less than R5,000 Note

2012/13 R’000 158

2011/12 R’000 106

158

106

158

106

SITA computer services External computer service providers

558

778 47

Total

558

825

2,525

3,554

7,401 8,058

1,472 6,076 9,358

17,984

20,460

1,509

1,390

1,509

1,390

Tangible assets Buildings and other fixed structures Biological assets Heritage assets Machinery and equipment Transport assets Specialised military assets Intangible assets

Total

4.2. Computer services

4.3 Consultants, contractors and agency/outsourced services

Business and advisory services Infrastructure and planning Laboratory services Legal costs Contractors Agency and support/outsourced services Total

4.4. Audit cost – External

Regularity audits Performance audits Investigations Environmental audits Computer audits Total

106

“Deepening People’s Action Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

4.5 Inventory Note 4 Medsas inventory interface Learning and teaching support material Food and food supplies Fuel, oil and gas Other consumables Materials and supplies Stationery and printing Medical supplies Medicine Military stores Total

4.6 Property payments

Learnerships Professional bodies, membership and subscription fees Resettlement costs Gifts Other Total

“Deepening People’s Action Against Crime”

921

315

1,249

2,265

2,199

2,621

288

325

766 1,054

496 305 1,126

6,688 163 6,851

7,251 38 7,289

Local Foreign Total

4.8. Other operating expenditure

2011/12 R’000

Municipal services Property management fees Property maintenance and repairs Other Total

4.7. Travel and subsistence

2012/13 R’000

21 29,141 29,162

32,407 32,407

107

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

5. Payments for financial assets Note Material losses through criminal conduct Theft Other material losses Purchase of equity Extension of loans for policy purposes Other material losses written off Debts written off Forex losses Total

5.1

2012/13 R’000

2011/12 R’000

12 12

5.1. Debts written off Nature of debts written off (Group major categories, but list material items: debts written off relating to irregular expenditure, recoverable expenditure and other debts must be listed here)

Irregular expenditure written off Total Recoverable revenue written off Total Other debt written off Bright Ideas – Goods and Services

Total

Total debt written off

6. Transfers and subsidies Provinces and municipalities Departmental agencies and accounts Universities and technikons Foreign governments and international organisations Public corporations and private enterprises Non-profit institutions Households Gifts, donations and sponsorships made Total

Annex 1A,

Annex 1B Annex 1C Annex 1D

Unspent funds transferred to the above beneficiaries

108

“Deepening People’s Action Against Crime”

289 173 1 466

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

7. Expenditure for capital assets Note Tangible assets Buildings and other fixed structures Heritage assets Machinery and equipment Specialised military assets Land and subsoil assets Biological assets Software and other intangible assets Computer software Mastheads and publishing titles Patents, licences, copyright, brand names, trademarks Recipes, formulae, prototypes, designs, models Services and operating rights

2012/13 R’000 612

2011/12 R’000 2,215

612

2,215

182 182

Total

794 Note

2012/13 R’000

2,215 2011/12 R’000

The following amounts have been included as project costs in Expenditure for capital assets Compensation of employees Goods and services Total

7.1. Analysis of funds utilised to acquire capital assets – 2012/13

Tangible assets Buildings and other fixed structures Heritage assets Machinery and equipment Specialised military assets Land and subsoil assets Biological assets

Voted funds R’000 612

Aid assistance R’000

Total R’000

612

Software and other intangible assets Computer software Mastheads and publishing titles Patents, licences, copyright, brand names, trademarks Recipes, formulae, prototypes, designs, models Services and operating rights

182 182

Total

794

“Deepening People’s Action Against Crime”

109

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

7.2. Analysis of funds utilised to acquire capital assets – 2011/12

Tangible assets Buildings and other fixed structures Heritage assets Machinery and equipment Specialised military assets Land and subsoil assets Biological assets

Voted funds R’000 2,215

Aid assistance R’000

Total R’000 2,215

2,215

8. Cash and cash equivalents Note Consolidated Paymaster General Account Cash receipts Disbursements Cash on hand Investments (Domestic) Investments (International) Total

2012/13 R’000

2011/12 R’000

25,295

903

25,300

908

161

9. Prepayments and advances Staff advances Travel and subsistence Prepayments Advances paid to other entities SOCPEN advances Total

110

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

10. Receivables

Note 10.1 Annex 4 10.2

Claims recoverable Trade receivables Recoverable expenditure Staff debt Other debtors Total

10.3 10.4

2012/13 R’000 R’000 R’000 R’000 Less than One to Older than one year three years three years Total

2011/12 R’000 Total 276

56 47 103

3 15 18

84 62 146

38 79 393

10.1. Claims recoverable Note 10 National departments Provincial departments Foreign governments Public entities Private enterprises Universities and technikons Households and non-profit institutions Local governments

2012/13 R’000

2011/12 R’000 276

Total

276

10.2. Recoverable expenditure (disallowance accounts)

Disallowances : damages and losses Disallowances : damages and losses recovered (Group major categories, but list material items) Total

10.3. Staff debt Sal: Tax debt Debt account (Group major categories, but list material items) Total

“Deepening People’s Action Against Crime”

223 (223)

10 42 42

32 6

111

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

10.4. Other debtors Note 10

2012/13 R’000

2011/12 R’000

Supplier Overpayment Ex-employee Sal: Income tax

47 15

59 6 14

(Group major categories, but list material items) Total

11. Voted funds to be surrendered to the Revenue Fund Opening balance Transfer from statement of financial performance Add: Unauthorised expenditure for current year Voted funds not requested/not received Transferred to retained revenue to defray excess expenditure (PARLIAMENT/LEGISLATURES ONLY) Paid during the year Closing balance

1,458 25,442

(3,442) 4,900

(1,458) 25,442

1,458

12. Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund Opening balance Transfer from Statement of Financial Performance Own revenue included in appropriation Transfer from aid assistance Transfer to voted funds to defray expenditure (Parliament/Legislatures ONLY) Paid during the year Closing balance

112

“Deepening People’s Action Against Crime”

4 75

63 70

(54) 25

(129) 4

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

13. Net cash flow available from operating activities Note Net surplus/(deficit) as per Statement of Financial Performance Add back non cash/cash movements not deemed operating activities (Increase)/decrease in receivables – current (Increase)/decrease in prepayments and advances (Increase)/decrease in other current assets Increase/(decrease) in payables – current Proceeds from sale of capital assets Proceeds from sale of investments (Increase)/decrease in other financial assets Expenditure on capital assets Surrenders to Revenue Fund Surrenders to RDP Fund/Donor Voted funds not requested/not received Own revenue included in appropriation Other non-cash items Net cash flow generated by operating activities

2012/13 R’000 25,517 (331) 247 140

2011/12 R’000 4,970 1,865 (40) (161) (20)

794 (1,512)

2,215 (129)

25,186

6,835

14. Reconciliation of cash and cash equivalents for cash flow purposes Consolidated Paymaster General account Fund requisition account Cash receipts Disbursements Cash on hand Cash with commercial banks (Local) Cash with commercial banks (Foreign) Total

“Deepening People’s Action Against Crime”

25,295

903

25,300

908

113

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

Disclosure Notes to the Annual financial Statements for the year ended 31 March 2013 These amounts are not recognised in the Annual Financial Statements and are disclosed to enhance the usefulness of the Annual Financial Statements.

15. Contingent liabilities and contingent assets 15.1. Contingent liabilities Note Liable to Nature Motor vehicle guarantees Employees Housing loan guarantees Employees Other guarantees Claims against the department Other departments (interdepartmental unconfirmed balances) Environmental rehabilitation liability Other Total

2012/13 R’000

2011/12 R’000

Annex 2A

Annex 2B Annex 4

415 14

395 248

429

733

15.2. Contingent assets Nature of contingent asset Cellphone debts

2,745

Total

2,745

16. Commitments Current expenditure Approved and contracted Approved but not yet contracted Capital expenditure Approved and contracted Approved but not yet contracted Total Commitments

114

“Deepening People’s Action Against Crime”

1,016

1,079

1,016

1,079

312

227

312 1,328

227 1,306

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

17. Accruals Note Listed by economic classification

2012/13 R’000

30 Days 30+ Days 1,404 1,414

Goods and services Interest and rent on land Transfers and subsidies Capital assets Other Total

32 1,436

1,414 Note

Total 2,818

Total 1,423

32 2,850

1,423

2012/13 R’000

Listed by programme level P1 Administration P2 Civilian Oversight P3 Crime Prevention and Community Police Relation Total Confirmed balances with other departments Confirmed balances with other government entities Total

2011/12 R’000

Annex 4 Annex 4

2011/12 R’000

554 722 1,574

494 471 458

2,850

1,423

496

2,096 674 116 1,414

1,444 643 521 1,240 58 3,906

18. Employee benefits Leave entitlement Service bonus (Thirteenth cheque) Performance awards Capped leave commitments Other Total

4,300

19. Lease commitments 19.1. Operating leases expenditure

2012/13 Not later than 1 year Later than 1 year and not later than 5 years Later than five years Total lease commitments

Specialised military equipment

Land

“Deepening People’s Action Against Crime”

Buildings and other Machinery fixed and structures equipment 4,419 167 6,826 177 11,245

344

Total 4,586 7,003 11,589

115

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

2011/12 Not later than 1 year Later than 1 year and not later than 5 years Later than five years Total lease commitments

Specialised military equipment

Land

Buildings and other Machinery fixed and structures equipment 4,017 98 11,017 101 15,034

199

Total 4,115 11,118 15,233

19.2. Finance leases expenditure**

2012/13 Not later than 1 year Later than 1 year and not later than 5 years Later than five years Total lease commitments

2011/12 Not later than 1 year Later than 1 year and not later than 5 years Later than five years Total lease commitments LESS: finance costs Total present value of lease liabilities

Specialised military equipment

Land

Buildings and other fixed structures

Machinery and equipment 135 20

Total 135 20

155

Machinery and equipment 946 57

Total 946 57

1,003 1,003

**This note excludes leases relating to public private partnership as they are separately disclosed to note no.39.

116

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

20. Irregular expenditure 20.1. Reconciliation of irregular expenditure Note Opening balance Add: Irregular expenditure – relating to prior year Add: Irregular expenditure – relating to current year Less: Amounts condoned Less: Amounts recoverable (not condoned) Less: Amounts not recoverable (not condoned) Irregular expenditure awaiting condonation Analysis of awaiting condonation per age classification Current year Prior years Total

2012/13 R’000

2011/12 R’000

83,160

11,181

13,806 (5,957)

71,979

91,009

83,160

13,806 77,203 91,009

71,979 11,181 83,160

20.2 Details of irregular expenditure – current year Incident

Disciplinary steps taken/criminal proceedings

- Acting Allowance - Did not request for 3 quotes - Requested for a minimum of 3 quotes, but received less than 3 quotes - Single source appointments - No valid tax clearance certificate at the date of aw ard - No declaration of interest signed by the supplier (SDB 4 Form) Total

2012/13 R’000 470 3,169 10,004 140 23

13,806

20.3. Details of irregular expenditure condoned Incident

Condoned by

- Old cases and no supporting document available to investigate further - Month to month contracts for essential service which were required and department has new contracts in place for these services No tax clearance certificate, but all other SCM processes followed and goods and services were received Total

Provincial Treasury

2012/13 R’000 2,497

Provincial Treasury

2,807

Provincial Treasury

654

“Deepening People’s Action Against Crime”

5,957

117

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

20.4. Details of irregular expenditures under investigation Incident

2012/13 R’000

Cases which are under investigations by: - Internal Audit- Provincial Treasury - Forensic Investigations - Disciplinary Cases Other Require further information for the following cases:

146

- Overtime - Acting allowance - Did not request for 3 quotes - Requested for a minimum of 3 quotes - Competitive bidding process was not followed - Single source appointments - Contracts expired and extended on a month to month basis - No valid tax clearance certificate at the date of award Unknown, awaiting documentation - No declaration of interest signed by the supplier ( SBD 4 Form)

362 9,500 9,536 1,734 3,058 1,160 439 4,353 1,543

Total

31,831

21. Fruitless and wasteful expenditure 21.1. Reconciliation of fruitless and wasteful expenditure Note Opening balance Fruitless and wasteful expenditure – relating to prior year Fruitless and wasteful expenditure – relating to current year Less: Amounts resolved Less: Amounts transferred to receivables for recovery Fruitless and wasteful expenditure awaiting resolution

2012/13 R’000 1,090

1,090

21.2. Analysis of awaiting resolution per economic classification Current Capital Transfers and subsidies Total

118

1,090 1,090

“Deepening People’s Action Against Crime”

2011/12 R’000

1,090

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

22. Key management personnel No. of Individuals Political office bearers (provide detail below) Officials: Level 15 to 16 Level 14 (incl. CFO if at a lower level) Family members of key management personnel Total

1 2

2012/13

2011/12

R’000

1,184 1,734

1,509 1,721

2,918

3,230

23. Impairment Impairment Investments Loans Debtors Other Total

57 57

24. Movable Tangible Capital Assets MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013 Opening Curr Year Additions Disposals Closing balance Adjustments Balance to prior year balances R’000 R’000 R’000 R’000 R’000 HERITAGE ASSETS Heritage assets MACHINERY AND EQUIPMENT Transport assets Computer equipment Furniture and office equipment Other machinery and equipment

11,582 4,877 3,972 2,394 339

612 378 234

1,038 527 490 21

11,156 4,350 3,860 2,607 339

11,582

612

1,038

11,156

SPECIALISED MILITARY ASSETS Specialised military assets BIOLOGICAL ASSETS Biological assets TOTAL MOVABLE TANGIBLE CAPITAL ASSETS

“Deepening People’s Action Against Crime”

119

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

24.1. Additions ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013 Cash Non-cash (Capital Received Total Work in current, not Progress paid current (Paid current costs and year, received finance lease prior year) payments) R’000 R’000 R’000 R’000 R’000 HERITAGE ASSETS Heritage assets MACHINERY AND EQUIPMENT Transport assets Computer equipment Furniture and office equipment Other machinery and equipment

612

378 234

612

SPECIALISED MILITARY ASSETS Specialised military assets BIOLOGICAL ASSETS Biological assets TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS

120

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

24.2. Disposals DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013 Sold for Transfer out Total Cash cash or destroyed disposals Received or scrapped Actual R’000 R’000 R’000 R’000 HERITAGE ASSETS Heritage assets MACHINERY AND EQUIPMENT Transport assets Computer equipment Furniture and office equipment Other machinery and equipment

1,038 527 490 21

1,038

SPECIALISED MILITARY ASSETS Specialised military assets BIOLOGICAL ASSETS Biological assets TOTAL DISPOSAL OF MOVABLE TANGIBLE CAPITAL ASSETS

“Deepening People’s Action Against Crime”

121

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

24.3. Movement for 2011/12 MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2012 Opening Additions Disposals Closing balance balance R’000 R’000 R’000 R’000 HERITAGE ASSETS Heritage assets MACHINERY AND EQUIPMENT Transport assets Computer equipment Furniture and office equipment Other machinery and equipment

9,432 4,200 2,549 2,394 289

2,150 677 1,423 50

11,582 4,877 3,972 2,394 339

9,432

2,150

11,582

SPECIALISED MILITARY ASSETS Specialised military assets BIOLOGICAL ASSETS Biological assets TOTAL MOVABLE TANGIBLE ASSETS

24.4. Minor assets MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2013 Specialised Intangible Heritage Machinery Biological Total military assets assets and assets assets equipment R’000 R’000 R’000 R’000 R’000 R’000 Opening balance Curr Year Adjustments to Prior Year balances Additions Disposals TOTAL MINOR ASSETS

Number of R1 minor assets Number of minor assets at cost TOTAL NUMBER OF MINOR ASSETS

122

Specialised military assets

2,351

2,381

158 253 2,256

158 253 2,286

Intangible assets

Heritage assets

Machinery Biological and assets equipment 1,208 1,079 2,287

“Deepening People’s Action Against Crime”

Total 1,208 1,079 2,287

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2012 Specialised Intangible Heritage Machinery Biological Total military assets assets and assets assets equipment R’000 R’000 R’000 R’000 R’000 R’000 Opening balance Additions Disposals TOTAL MINOR ASSETS

2,245 106

2,275 106

2,351

2,381

25. Intangible Capital Assets MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013 Opening Current Year Additions Disposals Closing balance Adjustments Balance to prior year balances R’000 R’000 R’000 R’000 R’000 COMPUTER SOFTWARE

1,267

182

1,449

1,267

182

1,449

MASTHEADS AND PUBLISHING TITLES PATENTS, LICENCES, COPYRIGHT, BRAND NAMES,TRADEMARKS RECIPES, FORMULAE, PROTOTYPES, DESIGNS, MODELS SERVICES AND OPERATING RIGHTS TOTAL INTANGIBLE CAPITAL ASSETS

“Deepening People’s Action Against Crime”

123

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

25.1. Additions ADDITIONS TO INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013 Cash Non-Cash (Development Received work in current year, progress – not paid current costs) (Paid current year, received prior year) R’000 R’000 R’000 R’000 COMPUTER SOFTWARE

Total

R’000

182

MASTHEADS AND PUBLISHING TITLES PATENTS, LICENCES, COPYRIGHT, BRAND NAMES,TRADEMARKS RECIPES, FORMULAE, PROTOTYPES, DESIGNS, MODELS SERVICES AND OPERATING RIGHTS TOTAL ADDITIONS TO INTANGIBLE CAPITAL ASSETS

25.2. Movement for 2011/12 MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2012 Opening Additions Disposals Closing balance balance R’000 R’000 R’000 R’000 COMPUTER SOFTWARE

1,267

MASTHEADS AND PUBLISHING TITLES PATENTS, LICENCES, COPYRIGHT, BRAND NAMES, TRADEMARKS RECIPES, FORMULAE, PROTOTYPES, DESIGNS, MODELS SERVICES AND OPERATING RIGHTS TOTAL INTANGIBLE CAPITAL ASSETS

124

“Deepening People’s Action Against Crime”

1,673

792

881

Amount received Amount Under / Total by spent by (OverAvailable department department spending) R’000 R’000 R’000 R’000 1,673 1,673 792 881

SPENT % of available funds spent by department % 47% Division of Amount Revenue spent by Act department R’000 R’000

2011/12

Department are reminded of the requirement to certify that all transfers in terms of this Act were deposited into the primary bank account of the province or, where appropriate, into the CPD account of the province.

DEPARTMENT OF PUBLIC WORKS

NAME OF DEPARTMENT

GRANT ALLOCATION Division of Revenue Act/ Provincial Roll DORA Other Grants Overs Adjustments Adjustments R’000 R’000 R’000 R’000 1,673

26. STATEMENT OF CONDITIONAL GRANTS RECEIVED community safety & liaison

Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

“Deepening People’s Action Against Crime”

125

126

Roll Overs R’000 Adjustments R’000

Total Available R’000

Actual Transfer R’000 10

Amount received by municipality R’000

“Deepening People’s Action Against Crime”

Total

Subsidies

Transfers Umlazi Community Police Forum

NON-PROFIT INSTITUTIONS

Adjusted Appropriation Act Roll overs Adjustments R’000 R’000 R’000

TRANSFER ALLOCATION Total Available R’000

ANNEXURE 1B STATEMENT OF TRANSFERS TO NON-PROFIT INSTITUTIONS

Amount R’000

% of Available funds Transferred %

TRANSFER % of available funds spent by municipality %

Total Available R’000

2011/12

289

EXPENDITURE 2011/12 % of Available funds Appropriation Actual Transfer transferred Act R’000 % R’000 289

Amount spent by municipality R’000

SPENT

Department: Community Safety and Liaison Province of Kwazulu-Natal

Road Traffic Inspectorate

NAME OF MUNICIPALITY

GRANT ALLOCATION

ANNEXURE 1A STATEMENT OF UNCONDITIONAL GRANTS AND TRANSFERS TO MUNICIPALITIES

Annexures to the Annual Financial Statements for the year ended 31 March 2013 community safety & liaison

Annual Report 2012/2013

Roll Overs R’000 Adjustments R’000

Total Available R’000

“Deepening People’s Action Against Crime”

TOTAL

2011/12 R’000 1

2012/13 R’000

Paid in cash

NATURE OF GIFT, DONATION OR SPONSORSHIP

ANNEXURE 1D STATEMENT OF GIFTS, DONATIONS AND SPONSORSHIPS MADE AND REMMISSIONS, REFUNDS AND PAYMENTS MADE AS AN ACT OF GRACE

Adjusted Appropriation Act R’000

EXPENDITURE 2011/12 % of Available Actual funds Appropriation Act Transfer Transferred R’000 % R’000 6

Department: Community Safety and Liaison Province of Kwazulu-Natal

Total

Subsidies

Transfers Leave Gratuity-

HOUSEHOLDS

TRANSFER ALLOCATION

ANNEXURE 1C STATEMENT OF TRANSFERS TO HOUSEHOLDS community safety & liaison

Annual Report 2012/2013

127

128

TOTAL

Subtotal

Subtotal Other

Subtotal Housing Housing

Opening balance 1 April 2012 R’000

Closing balance 31 March 2013 R’000

Guaranteed Realised interest for losses not year ended recoverable 31 March i.e. claims 2013 paid out R’000 R’000

Department: Community Safety and Liaison Province of Kwazulu-Natal

ABSA

Guarantor institution

Original guaranteed capital amount Guarantee in respect of R’000 Motor vehicles

Guarantees repayments/ Guarantees cancelled/ draw reduced/ downs released during the during the year year Revaluations R’000 R’000 R’000

ANNEXURE 2A STATEMENT OF FINANCIAL GUARANTEES ISSUED AS AT 31 MARCH 2012 – LOCAL community safety & liaison

Annual Report 2012/2013

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

ANNEXURE 2B STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2012

Nature of Liability

Claims against the department Labour Cases Supply of Goods and Services Subtotal

Opening Balance 1 April 2012 R’000 395

Environmental Liability Subtotal Other Subtotal TOTAL

Liabilities paid/ cancelled/ reduced during the year R’000

Liabilities incurred during the year R’000

395 395

319 71 390

390

370

370 370

Liabilities recoverable (Provide details hereunder) R’000

Closing Balance 31 March 2013 R’000 344 71 415

415

ANNEXURE 3 CLAIMES RECOVERABLE Government Entity Department Justice

Confirmed balance outstanding 31/03/2013 31/03/2012 R’000 R’000

Unconfirmed balance outstanding 31/03/2013 31/03/2012 R’000 R’000

Total 31/03/2013 31/03/2012 R’000 R’000

276

Other Government Entities TOTAL

“Deepening People’s Action Against Crime”

129

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

ANNEXURE 4 INTER-GOVERNMENT PAYABLES GOVERNMENT ENTITY DEPARTMENTS Current Health

Confirmed balance Unconfirmed balance outstanding outstanding 31/03/2013 31/03/2012 31/03/2013 31/03/2012 R’000 R’000 R’000 R’000

TOTAL 31/03/2013 31/03/2012 R’000 R’000 17

Transport Office of the Premier

230

135

Public Works

354

496

248

510

252

496

248

510

252

Government Printing Works Subtotal

230

Non-current Subtotal Total OTHER GOVERNMENT ENTITY Current Subtotal Non-current Subtotal Total

130

“Deepening People’s Action Against Crime”

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

3. HUMAN RESOURCE MANAGEMENT

HR OVERSIGHT - APRIL 2012 to MARCH 2013 - KwaZulu Natal Community Safety and Liaison TABLE 1.1 - Main Service for Service Delivery Improvement and Standards

Main Services

Actual Customers

Potential Customers

To evaluate police service delivery and compliance with National policy standards and make recommendations for redress where required. To address services delivery complaints against the police to support the raising of service standards To enhance the capacity of community police structures to improve co-operation between the police and the community

Communities, Community Policing Forums, South African Police Service, Media

Communities, Community Policing Forums, South African Police Service, Media, Independent Complaints Directorate, Employees, National Minister of Safety and Security, The Pemier and Provincial Executive Council

To develop and execute social crime prevention programmes at Provincial and Local level. To consolidate the Community Safety Network structure To promote the establishment of a Victim Support Network To promote special support programmes for victims

Standard Actual of Service Achievement against Standards

Good

79 Police stations evaluated

Good

299 Complains processed 186 Safety structures were established and maintained 9 Social Crime Prevention Programmes conducted 186 Safety structures were established and maintained 1 Victim Support Network 4 Programmes

Good

Good Good

TABLE 1.2 - Consultation Arrangements for Customers

Type of Arrangement

Actual Customer

Potential Customer

Izimbizo

Communities

Bi-lateral meetings with Department

The provincial board was re-established and a new constitution adopted and the department signed an MOU South African Police Media The Portfolio Committee visited the Service various problematic stations in the province Premier and ProNational Minis- The department sends representatives vincial Executive ter of Safety and to the various clusters including it’s main Security clusters the Governance and AdministraCouncil tion and the JCPS

Station visits through Portfolio Committee meetings Cabinet clusters

Independent Complaints Directorate Community Policing Staff Forums

Actual Achievements

“Deepening People’s Action Against Crime”

These were held across the district municipalities of the province

131

132 Actual Achievements

Complaint Mechanism

“Deepening People’s Action Against Crime”

Ksl:administration Ksl:civilian oversight Ksl:crime pre & com police relat Z=Total as on Financial Systems (BAS)

Programme

234 125 552

0 0 0

53.4 20.3 18.6

162 77 111

Actual Achievements

49 17 40

The directorate has an approved complaints policy 299 Complaints were processed and resolved The Department has an updated website with all contact details The Complaints Management teams have incorporated community issues into their stakeholder participation forum meetings

17,217 8,160 11,930

37,307

32,265 38,056 65,571

135,892

911

27.4

350

106

Total Voted Compensation Training Professional Compensation Average Employment Expenditure of Employees Expenditure and Special of Employees Compensation (R’000) Expenditure (R’000) Services as percent of of Employees (R’000) (R’000) Total Cost per Expenditure Employee (R’000)

TABLE 2.1 - Personnel costs by Programme

Development and implementation of a Complaints Policy Resolve complaints within stipulated time-frames. Complaints procedure available on website. Frontline teams to demonstrate that they have analysed and used complaints made to improve service delivery

Service Commitment Charter was published

Not yet achieved

Actual Achievements

Most of the publications were printed in english. The annual Performance Plan and the Strategic Plan were printed in isi-Zulu as well. The department has a help desk managed by our communications team

Department: Community Safety and Liaison Province of Kwazulu-Natal

TABLE 1.5 - Complaint Mechanism

Establish a help desk at Head Office to include all information about departmental services Conduct Customer Satisfaction Survey and publish it three months after being conducted. Service Commitment Charter will be published.

All information to be made available in all languages

Type of Information Tool

TABLE 1.4 - Service Information Tool

The access strategy of the department revolves around interventions at The department hosted Communities-in-Dialogue programmes as well as social ward level. crime prevention programmes within targeted wards.

Access Strategy

TABLE 1.3 - Service Delivery Access Strategy

community safety & liaison

Annual Report 2012/2013

2,438 4,039 16,729 7,637 936 2,001 1,273 35,053

Compensation of Employees Cost (R’000) 6.2 10.2 42.3 19.3 2.4 5.1 3.2 88.7

Percentage of Total Personnel Cost for Department 203,167 269,267 506,939 848,556 52,000 181,909 159,125 330,689

Average Compensation Cost per Employee (R)

Administration Civilian oversight Ksl:crime pre & com police relat TOTAL

Programme

76.3 58.9 73.7 71

28,047

0 0 0

Salaries as % Overtime of Personnel (R’000) Cost

11,549 5,792 10,706

Salaries (R’000)

0 0 0

Overtime as % of Personnel Cost

425

1.1

1.8 0.6 0.7

551 262 230

3.6 2.7 1.6

15,133 9,836 14,535

12 15 33 9 18 11 8 106

1,043

2.6

39,504

HOA HOA as % Medical Medical Total (R’000) of Ass. Ass. as % of Personnel Personnel (R’000) Personnel Cost per Cost Cost Programme (R’000) 274 56 95

39,504 39,504 39,504 39,504 39,504 39,504 39,504 39,504

Total Personnel Cost for Number of Department including Employees Goods and Transfers (R’000) Department: Community Safety and Liaison Province of Kwazulu-Natal

TABLE 2.3 - Salaries, Overtime, Home Owners Allowance and Medical Aid by Programme

Skilled (Levels 3-5) Highly skilled production (Levels 6-8) Highly skilled supervision (Levels 9-12) Senior management (Levels 13-16) Contract (Levels 1-2) Contract (Levels 6-8) Contract (Levels 9-12) TOTAL

Salary Bands

TABLE 2.2 - Personnel costs by Salary band

community safety & liaison

Annual Report 2012/2013

“Deepening People’s Action Against Crime”

133

134 62.7 66.8 62.7 81.7 99.2 99.7 99.8 71

12,883

6,685

936 2,000 1,273 28,047

0 0 0 0

0 0

Salaries as % Overtime of Personnel (R’000) Cost

1,543 2,727

Salaries (R’000)

0 0 0 0

0 0

Overtime as % of Personnel Cost

62 20 49 131

Number of Posts 49 17 40 106

Number of Posts Filled

“Deepening People’s Action Against Crime”

Skilled (Levels 3-5), Permanent Highly skilled production (Levels 6-8), Permanent Highly skilled supervision (Levels 9-12), Permanent Senior management (Levels 13-16), Permanent Contract (Levels 1-2), Permanent Contract (Levels 6-8), Permanent Contract (Levels 9-12), Permanent TOTAL

Salary Band 21 17 45 11 18 11 8 131

Number of Posts

12 15 33 9 18 11 8 106

Number of Posts Filled

TABLE 3.2 - Employment and Vacancies by Salary Band at end of period

Administration, Permanent Civilian oversight, Permanent Ksl:crime pre & com police relat, Permanent TOTAL

Programme

0 0 0 425

161 174

288 315

11.7 7.7

2,461 4,080

42.9 11.8 26.7 18.2 0 0 0 19.1

Vacancy Rate

21 15 18.4 19.1

0 0 0 1,042

397

944 2,006 1,275 39,505

8,179

20,560

0 0 0 0 18 11 8 37

Number of Posts Filled Additional to the Establishment

13 2 22 37

0 0 0 2.6

0.5

1.9

Vacancy Number of Posts Filled Additional Rate to the Establishment

0 0 0 1.1

0.4

6.5 4.3

HOA HOA as % Medical Medical Total (R’000) of Ass. Ass. as % Personnel Personnel (R’000) of PerCost per Cost sonnel Salary Band Cost (R’000) Department: Community Safety and Liaison Province of Kwazulu-Natal

TABLE 3.1 - Employment and Vacancies by Programme at end of period

Salary bands

TABLE 2.4 - Salaries, Overtime, Home Owners Allowance and Medical Aid by Salary Band

community safety & liaison

Annual Report 2012/2013

“Deepening People’s Action Against Crime”

Skilled (Levels 3-5) Highly skilled production (Levels 6-8) Highly skilled supervision (Levels 9-12) Senior Management Service Band A Senior Management Service Band B Senior Management Service Band C TOTAL

Salary Band

21 17 45 8 2 1 94

0 0 0 0 0 0 0

52 4 3 3 3 1 1 2 2 2 2 1 1 4 7 10 8 106

0 0 0 0 0 0 0

Number of Posts Filled 8.8 20 25 0 25 0 0 0 33.3 0 33.3 0 0 33.3 12.5 37.5 42.9 19.1

0 0 0 0 0 0 0

28 3 0 0 2 1 0 0 1 0 2 0 0 0 0 0 0 37

0 0 0 0 0 0 0

Vacancy Number of Posts Filled Additional Rate to the Establishment

Number Number % of Posts Number % of Number of % of of Posts of Jobs Evaluated of Posts Upgraded Posts Downgraded Evaluated Upgraded Posts Downgraded Posts Evaluated Evaluated

57 5 4 3 4 1 1 2 3 2 3 1 1 6 8 16 14 131

Number of Posts Department: Community Safety and Liaison Province of Kwazulu-Natal

TABLE 4.1 - Job Evaluation

Administrative related, Permanent Communication and information related, Permanent Finance and economics related, Permanent Financial and related professionals, Permanent Financial clerks and credit controllers, Permanent Food services aids and waiters, Permanent Head of department/chief executive officer, Permanent Human resources & organisat developm & relate prof, Permanent Human resources clerks, Permanent Human resources related, Permanent Information technology related, Permanent Legal related, Permanent Messengers porters and deliverers, Permanent Other administrat & related clerks and organisers, Permanent Other administrative policy and related officers, Permanent Secretaries & other keyboard operating clerks, Permanent Senior managers, Permanent TOTAL

Critical Occupations

TABLE 3.3 - Employment and Vacancies by Critical Occupation at end of period

community safety & liaison

Annual Report 2012/2013

135

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

TABLE 4.2 - Profile of employees whose positions were upgraded due to their posts being upgraded

Beneficiaries

African

Female Male Total Employees with a Disability

0 0 0 0

Asian 0 0 0 0

Coloured 0 0 0 0

White 0 0 0 0

Total 0 0 0 0

TABLE 4.3 - Employees whose salary level exceed the grade determined by Job Evaluation [i.t.o PSR 1.V.C.3]

Occupation NIL Total Percentage of Total Employment

Number of Job Remuneration Reason for No of Employees Evaluation Level Deviation Employees Level in Dept 0 0 0

TABLE 4.4 - Profile of employees whose salary level exceeded the grade determined by job evaluation [i.t.o. PSR 1.V.C.3]

Beneficiaries

African

Female Male Total Employees with a Disability

0 0 0 0

Asian 0 0 0 0

Coloured 0 0 0 0

White 0 0 0 0

Total 0 0 0 0

TABLE 5.1 - Annual Turnover Rates by Salary Band

Salary Band

Skilled (Levels 3-5), Permanent Highly skilled production (Levels 6-8), Permanent Highly skilled supervision (Levels 9-12), Permanent Senior Management Service Band A, Permanent Senior Management Service Band B, Permanent Senior Management Service Band C, Permanent Contract (Levels 1-2), Permanent Contract (Levels 6-8), Permanent Contract (Levels 9-12), Permanent TOTAL

136

Employment Appointments Terminations Turnover at Beginning Rate of Period (April 2012) 17 18 32 6 2 1 18 10 2 106

1 0 0 0 0 0 16 1 7 25

“Deepening People’s Action Against Crime”

1 2 2 0 0 0 15 1 0 21

5.9 11.1 6.3 0 0 0 83.3 10 0 19.8

community safety & liaison

Annual Report 2012/2013

Department: Community Safety and Liaison Province of Kwazulu-Natal

TABLE 5.2 - Annual Turnover Rates by Critical Occupation

Occupation

Employment Appointments Terminations Turnover at Beginning Rate of Period (April 2012) 50 3 2 4 2 1 1

17 3 0 0 2 0 0

14 2 0 1 0 0 0

28 66.7 0 25 0 0 0

2 1 2 1 1 6

1 0 1 0 0 0

1 0 1 0 0 1

50 0 50 0 0 16.7

8.3

8 106

0 25

0 21

0 19.8

TABLE 5.3 - Reasons why staff are leaving the department

Termination Type

Number Percentage of Percentage Total of Total Resignations Employment

Death, Permanent Resignation, Permanent Expiry of contract, Permanent Dismissal-misconduct, Permanent TOTAL

1 5 14 1 21

4.8 23.8 66.7 4.8 100

0.9 4.7 13.2 0.9 19.8

Total 1 5 13 2 21

Exits as % of Employment

19.8

“Deepening People’s Action Against Crime”

137

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Annual Report 2012/2013

TABLE 5.4 - Granting of Employee Initiated Severance Packages