Council Meeting Agenda 16 December 2015 by Mareeba Shire Council

Ordinary Meeting Council Chambers Date: 16 December 2015 Time: 9:00am

AGENDA THE ORDINARY MEETING OF THE MAREEBA SHIRE COUNCIL WILL BE HELD AT COUNCIL CHAMBERS, ON WEDNESDAY, 16 DECEMBER 2015 AND THE ATTENDANCE OF EACH COUNCILLOR IS REQUESTED.

PETER FRANKS CHIEF EXECUTIVE OFFICER

Mareeba Shire Council - Agenda

Wednesday 16 December 2015

ORDER OF BUSINESS MEMBERS IN ATTENDANCE APOLOGIES/LEAVE OF ABSENCE/ABSENCE ON COUNCIL BUSINESS BEREAVEMENTS/CONDOLENCES DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST CONFIRMATION OF MINUTES BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING CORPORATE AND COMMUNITY SERVICES ............................................................................... 5 REGIONAL LAND USE PLANNING ............................................................................................ 5 ITEM-1 Springmount Raceway Pty Ltd - Material Change of Use - Outdoor Sport and Entertainment Facility (Drag Strip) - Lot 113 on SP214842 - Springmount Road, Arriga - DA/15/0028 .................................................................................................. 5 ITEM-2 Sibi Girgenti Holdings Pty Ltd - Proposed Road Name - ROL Subdivision (1 into 12 Lots) Lot 208 SP270091 - 58 Malone Road, Mareeba (Bellevue Estate) REC/09/0016 ........................................................................................................ 157 ITEM-3 Application for Permit to Occupy - Lot 4 on DA840915, Parish of Southedge ....... 163 ITEM-4 Application for short term Permit to Occupy - Lot A on Drawing CNS12/0036, Parish of Smithfield .............................................................................................. 169 GOVERNANCE AND COMPLIANCE ...................................................................................... 177 ITEM-5 Delegations .......................................................................................................... 177 ITEM-6 Telstra Mobile Phone Telecommunications Facility .............................................. 217 ITEM-7 Far North Sports and Pistol Club .......................................................................... 255 ITEM-8 Operational Plan Quarterly Report........................................................................ 259 ENVIRONMENTAL HEALTH................................................................................................... 271 ITEM-9 Friends of the Animals .......................................................................................... 271 FINANCE ................................................................................................................................ 303 ITEM-10 Financial Statements period ending 30 November 2015 ................................. 303 INFRASTRUCTURE SERVICES ................................................................................................ 311 TECHNICAL SERVICES ......................................................................................................... 311 ITEM-11 Traffic Advisory Committee - Minutes of Meeting held 8 December 2015 ....... 311 ITEM-12 Tender Evaluation TMSC2015-27 Springmount Road - Walsh River Bridge Reconstruction ..................................................................................................... 321 ITEM-13 Tender Evaluation TMSC2015-25 Kuranda Wastewater Treatment Plant Design, Manufacture, Installation & Commissionng of Sludge Dewatering Facility .................................................................................................................. 325 ITEM-14 Tender Evaluation TMSC2015-13 - Mareeba Wastewater Treatment Plant Design and Construction ...................................................................................... 331 ITEM-15 Infrastructure Services - Technical Services - Monthly Activities - November 2015 ..................................................................................................................... 357 WORKS................................................................................................................................... 367 ITEM-16 Infrastructure Services - Works Section Progress Report - November 2015 ... 367 WATER & WASTE .................................................................................................................. 379 ITEM-17 Infrastructure Services - Waste Operations Report - November 2015 ............. 379 ITEM-18 Infrastructure Services - Water and Wastewater Group - Monthly Operations Report - November 2015 .................................................................... 385

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BUSINESS WITHOUT NOTICE .................................................................................................. 393 NEXT MEETING OF COUNCIL .................................................................................................. 393 FOR INFORMATION - SUMMARY OF NEW PLANNING APPLICATIONS AND DELEGATED DECISIONS FOR OCTOBER AND NOVEMBER 2015 .............................................................. 395

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CORPORATE AND COMMUNITY SERVICES REGIONAL LAND USE PLANNING ITEM-1

SPRINGMOUNT RACEWAY PTY LTD - MATERIAL CHANGE OF USE - OUTDOOR SPORT AND ENTERTAINMENT FACILITY (DRAG STRIP) - LOT 113 ON SP214842 - SPRINGMOUNT ROAD, ARRIGA DA/15/0028

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

16 December 2015

REPORT OFFICER’S TITLE: Senior Planner & Planning Officer DEPARTMENT:

Corporate and Community Services APPLICATION DETAILS

APPLICATION APPLICANT Springmount Raceway Pty Ltd DATE LODGED 22 May 2015

PREMISES ADDRESS Springmount Road, Arriga RPD Lot 113 on SP214842

TYPE OF APPROVAL PROPOSED DEVELOPMENT

Development Permit

FILE NO LODGED BY PLANNING SCHEME ZONE LEVEL OF ASSESSMENT SUBMISSIONS

AREA DA/15/0028 152.8 hectares OWNER Planning Plus Hapsto Pty Ltd Mareeba Shire Planning Scheme 2004 (Amendment No. 01/11)

ATTACHMENTS:

Material Change of Use - Outdoor Sport and Entertainment Facility (Drag Strip)

Rural Zone Impact Assessment Ten (10)

1. 2. 3.

Proposal Plan/s Noise Impact Assessment - NV Engineers dated 22 June 2015 Department of Infrastructure, Local Government and Planning response dated 2 June 2015

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4. 5. 6.

Wednesday 16 December 2015

Powerlink Queensland Advice Agency Response dated 13 July 2015 Submitter letters Applicant's response to submissions

EXECUTIVE SUMMARY Council is in receipt of a development application described in the above application details. The application is impact assessable and ten (10) properly made submissions were received during public notification of the application. Despite having been granted two previous approvals, the most recent of which was approved by Council on 15 April 2015 (DA/15/0005), Springmount Raceway Pty Ltd (the applicants) in consultation with the Australian National Drag Racing Association (ANDRA) have concluded that the current approvals are too restrictive in that the approved race hours (11:00am to 5:00pm) are not practical in terms of facilitating a race meeting. This application proposes operating hours from 9:00am to 10:00pm. However, it is noted that racing/burnouts after 6:00pm will not be possible until outdoor lighting is installed, the timeframe for which is unknown at this stage. In conjunction with the proposed new race hours the applicants are seeking approval for the full range of activities proposed to occur at the facility over time to account for an increase in scheduled events over time should the facility gain in popularity. The applicants propose, in total, 14 race meetings, three (3) standalone burnout competitions, one (1) full weekend car show, eight (8) track hire days for the racing of street registered vehicles only and other nonnoisy events such as car shows and driver training. The application and supporting material has been assessed against the relevant statutory planning instruments including the FNQ Regional Plan, the State Planning Policy, and the Mareeba Shire Planning Scheme (including codes, policies and Desired Environmental Outcomes). Given the inherent noisy nature and popularity of motorsports, the key issues of the proposed development are the minimisation and management of noise and traffic impacts. In an attempt to minimise noise impacts, it is recommended that the 14 proposed annual race meetings be reduced to 12, or one (1) per month, particularly considering the requested addition of 3 standalone burnout competitions to the facilities annual events calendar. It is also recommended that the requested Friday operating hours of the full weekend car show be reduced from 9:00am - 10:00pm to 9:00am - 6:00pm which would be consistent with what was proposed in the applicant's previous request to change development approval for DA/15/0005. It is acknowledged that the development's potential to impact on nearby residences will likely increase during the more noise sensitive evening hours of 6:00am - 10:00pm. For this reason, and given the uncertainty faced by Council throughout this decision making process having only been provided predicted noise levels (refer to noise impact assessment), it is considered reasonable to require the applicant, during a trial evening race/burnout event, to commission at their expense, an on-ground noise impact assessment to determine actual noise levels experienced at nearby residences.

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Further evening operations outside the trial race meeting will only be permitted if the suitably qualified acoustic consultant provides Council with a copy of the on-ground noise impact assessment including a statement that in their unequivocal professional opinion, the level of exceedance or potential noise impact on nearby residential receivers is acceptable. Prior to its submission to Council, the on-ground noise impact assessment and professional opinion must receive a favorable peer review from an independent suitably qualified acoustic consultant. It is considered that the proposed traffic impacts can be adequately managed with conditions, in particular, the preparation and implementation of a traffic management plan, line-marking and signage improvements at the site entrance, and the use of traffic control personnel during race events. When Springmount Road is eventually upgraded, traffic controllers may be dispensed with. Council may also review the need for traffic controllers following race meetings if they are found to be unnecessary. Draft conditions were provided to the applicant. Subject to the inclusion of reasonable and relevant conditions, it is recommended that the development application be approved.

OFFICER'S RECOMMENDATION "1.

That in relation to the following development application:

APPLICANT DATE LODGED TYPE OF APPROVAL PROPOSED DEVELOPMENT

APPLICATION Springmount Raceway Pty Ltd 22 May 2015 Development Permit

ADDRESS RPD

PREMISES Springmount Road, Arriga Lot 113 on SP214842

Material Change of Use - Outdoor Sport and Entertainment Facility (Drag Strip)

and in accordance with the Sustainable Planning Act 2009, the applicant be notified that the application for a development permit for the development specified in (A) is: Approved by Council in accordance with the approved plans/documents listed in (B), subject to assessment manager conditions in (C), assessment managerâ&#x20AC;&#x2122;s advice in (D), relevant period in (E), further permits in (F), and further approvals from Council listed in (G); And The assessment manager does not consider that the assessment managerâ&#x20AC;&#x2122;s decision conflicts with a relevant instrument. (A)

APPROVED DEVELOPMENT: Development Permit for Material Change of Use Outdoor Sport and Entertainment Facility (Drag Strip)

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(B)

Wednesday 16 December 2015

APPROVED PLANS: Plan/Document Number 10256-1 Issue G

Plan/Document Title Proposed Drag Strip Lot 113 on SP214842

Prepared by RPS

Dated 19/2/2015

Development assessable against the Planning Scheme

Development must be carried out substantially in accordance with the approved plans and the facts and circumstances of the use as submitted with the application, subject to any alterations:

found necessary by Council’s delegated officer at the time of examination of the engineering plans or during construction of the development because of particular engineering requirements; and

to ensure compliance with the following conditions of approval.

Timing of Effect 2.1

The conditions of the development permit must be complied with to the satisfaction of Council’s delegated officer prior to the commencement of the use except where specified otherwise in these conditions of approval.

2.2

Prior to the commencement of use, the applicant must notify Council that all the conditions of the development permit have been complied with, except where specified otherwise in these conditions of approval.

General 3.1

The applicant/developer is responsible for the cost of necessary alterations to existing public utility mains, services or installations required by works in relation to the proposed development or any works required by condition(s) of this approval.

3.2

All payments required to be made to the Council (including contributions, charges and bonds) pursuant to any condition of this approval must be made prior to the issue of a building permit (if no building permit is required then prior to the commencement of the use) and at the rate applicable at the time of payment.

3.3

All works must be designed, constructed and carried out in accordance with FNQROC Development Manual requirements (as amended) and to the satisfaction of Council’s delegated officer.

3.4

Noise Nuisance 3.4.1 The drag strip may host racing of vehicle classes up to and including Supercharged/Turbocharged/Nitro Outlaws. The noise levels for Supercharged/Turbocharged/Nitro Outlaws or any other vehicle must not exceed levels nominated in Table 6: Typical Source Noise Levels at a Distance of 30m of the Noise Impact Assessment (150006-01Page 8

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F01 (Rev 1) Acoustic Report.Docx) prepared by NV Engineers dated 22 June 2015, unless otherwise approved by Council. Any vehicle/s or class of vehicle, which exceeds the noise levels nominated in Table 6: Typical Source Noise Levels at a Distance of 30m of the Noise Impact Assessment (150006-01-F01 (Rev 1) Acoustic Report.Docx) prepared by NV Engineers dated 22 June 2015, are not permitted to race or test at the facility, unless otherwise approved by Council. 3.4.2 Frequency of meetings and hours of operation (i)

Monthly weekend race meetings with racing permitted between 9:00am and 10:00pm Saturday only (subject to Condition 3.4.3). No vehicle movement at the facility is permitted before 7:00am.

(ii)

One (1) weekend car show race meeting per year with racing and burnouts permitted between 9:00am and 6:00pm Friday, 9:00am and 10:00pm Saturday and 11:00am and 3:00pm Sunday. No vehicle movement at the facility is permitted before 7:00am on any day.

(iii)

Three (3) standalone burnout competitions per year with burnouts permitted between 9:00am and 10:00pm Saturday only (subject to Condition 3.4.3). No drag racing is permitted at a standalone burnout competition. No vehicle movement at the facility is permitted before 7:00am. Note: Any or all of the three (3) permitted annual burnout competitions may be incorporated into a race meeting at the discretion of the applicant/developer.

(iv)

Eight (8) track hire days per year for the racing of street registered vehicles only between 9:00am and 5:00pm Saturday or 10:00am and 5:00pm Sunday. No vehicle movement at the facility is permitted before 7:00am. Note: All street registered vehicles using the drag strip facility must be fitted with street legal accessories (e.g. ADR compliant exhaust system).

(v)

A maximum of two (2) of the race meetings specified in (i) and (ii) above, may host racing of vehicle classes up to Supercharged/Turbocharged/Nitro Outlaws. The remaining race meetings and burnout competitions may host vehicle classes up to Super Sedan and Pro Stock only.

(vi)

Ad hoc driver training may be conducted at the facility at the discretion of the applicant/developer using street registered vehicles only and in groups not exceeding 20 persons.

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(vii) Each monthly weekend race meeting must be separated by at least three (3) weeks from the previous monthly weekend race meeting. (viii) Each burnout competition must be separated by at least three (3) weeks from the previous burnout competition. (ix)

Each track hire day must not fall in the same calendar week as a standard/full race meeting or a burnout competition.

(x)

All burnout events (excluding brief drag racing warm up) are to be held on the designated burnout pad only.

(xi)

The weekend car show race meeting must be separated by at least six (6) months from the previous weekend car show race meeting.

(xii) Any race meeting hosting Supercharged/Turbocharged/Nitro Outlaws must be separated by at least three (3) months from the previous race meeting that hosted Supercharged/Turbocharged/Nitro Outlaws. (xiii) No testing of any vehicle/s is permitted at the facility outside the race meetings and track hire days specified in (i), (ii) and (iv) above. 3.4.3 Evening Operations (i)

Condition 3.4.3 does not apply to the one (1) weekend car show race meeting per year permitted under 3.4.2(ii).

(ii)

Evening operations are defined as those drag strip operations between 6:00pm and 10:00pm each day.

(iii)

Prior to the commencement of the evening operations under Conditions 3.4.2(i) or 3.4.2(iii), a trial race meeting must be held on a Saturday between 9:00am and 10:00pm. This trial race meeting must be representative of a typical monthly weekend race meeting with the full range of drag vehicles and burnout events in operation.

(iv)

As part of the trial race meeting required under (iii) above, the applicant/developer is to commission, at their expense, an onground noise impact assessment conducted by a suitably qualified acoustic consultant to investigate noise levels at all six (6) Residence/Residence Groups identified in the Noise Impact Assessment (150006-01-F01 (Rev 1) Acoustic Report.docx) prepared by NV Engineers dated 22 June 2015.

(v)

Mareeba Shire Council - Agenda

Wednesday 16 December 2015

that in their unequivocal professional opinion, the level of exceedance or potential noise impact on nearby residential receivers is acceptable. Prior to its submission to Council, the on-ground noise impact assessment and professional opinion must receive a favorable peer review from an independent suitably qualified acoustic consultant, acceptable to Councilâ&#x20AC;&#x2122;s delegated officer. 3.4.4 Racing of vehicle classes must be evenly distributed from the noisier Supercharged/Turbocharged/Nitro Outlaws to quieter bikes. 3.4.5 All Meetings (i)

Race frequency must not exceed an average of 30 races per hour and noisier activity must only occur for up to 30 seconds for each race (i.e. burnout, preparing at start and racing).

(ii) Burnouts must not occur for more than an average of 30 minutes in any one (1) hour. 3.4.6 On-Site Camping Camping is permitted on-site for event participants only and to the extent listed below: (i)

Thursday, Friday and Saturday night of the full weekend car show; and

(ii) Friday and Saturday night of any monthly weekend race meeting or standalone burnout competition. Campers are not permitted to operate any vehicles at the facility (including camp grounds) during the hours of 10:00pm and 7:00am. Campers are not permitted to play amplified music of any kind. During the investigation of any complaint received by Council regarding camping activities on-site, campers must provide evidence of their participation in any scheduled event for that weekend. 3.4.7 Noise Attenuation Measures The following noise attenuation measures shall be established prior to the commencement of drag racing on the site: (i)

A six (6) metre high earth mound (above strip level) along the north eastern side of the drag strip from the staging area, extending for the first 300 metres of the drag strip.

(ii) A three (3) metre high earth mound (above strip level) extending from the end of the earth mound required by (i) above, to a point 50 metres beyond the finish line. Page 11

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3.4.8 The on-site public address system must comply with the following:

3.4.9



Numerous small speakers must be installed rather than fewer large speakers.



Speakers must be directional and generally face away from nearby residences and preferably towards the ground.



The operator of the proposed development must purchase a high quality sound level meter to monitor source noise levels to ensure that such levels do not exceed the levels specified in Table 17: Noise Limits for the PA System of the Noise Impact Assessment (150006-01-F01 (Rev 1) Acoustic Report.Docx) prepared by NV Engineers dated 22 June 2015.

The noise levels for mechanical plant must not exceed the levels specified in Table 18: Continuous Noise Limits of the Noise Impact Assessment (150006-01-F01 (Rev 1) Acoustic Report.Docx) prepared by NV Engineers dated 22 June 2015.

3.4.10 Noise Management Plan A noise management plan for the development must be developed by the applicant in conjunction with an acoustic engineer to identify potential impacts and measures to reduce those effects. To assist in demonstrating that all reasonable and practicable measures have been taken to minimise environmental harm from occurring, the following actions must be included in a noise management plan: (i)

A site plan including the location of the event, neighbouring land-use details, location and orientation of the drag strip and public address systems.

(ii)

The distribution of a notification letter to surrounding potentially (within a five (5) kilometre radius of the drag strip) noise-affected premises used for residential or business purposes which includes: 

a small version of the site plan



a description of the planned event



the time the event starts and finishes



the times for any sound testing to take place



a description of the proposed measures that will be implemented to minimise noise from the event

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

any changes that have been made to further minimise noise following previous events



the name and phone number of a site contact person for any complaints lodged before, during and/or after the event.



This letter must be distributed to all potentially affected parties at least three (3) months prior to the event. Please be aware that letter-box drops have the potential to not reach all intended recipients, partly due to delivery staff being unwilling to deliver this information to letterboxes marked with 'no junk mail' stickers. The preferred method for delivery is in an addressed envelope marked ‘to the resident’ or ‘to the occupier’.



A copy of the letter must be sent to Council.

(iii)

Undertake acoustic monitoring during the event to ensure that all reasonable and practicable measures are taken to minimise the overall sound level and low frequency noise at noise-affected premises.

(iv)

Maintain a complaints register which must include: 

contact details of all complainants;



the time and date the complaint is received;



a description of the complaint;



a description of the activities occurring which gave rise to the complaint;



any action taken as a result of the complaint.

(v)

Following each event, the applicant must notify Council of all complaints and the actions taken as a result of the complaint.

(vi)

The noise management plan must be submitted to Council and be approved by Council’s delegated officer prior to the commencement of the use.

(vii) The approved use must comply with the approve noise management plan at all times. 3.4.11 Investigation of Noise Nuisance Complaints In the event that a substantiated (in the opinion of Council's delegated officer) noise nuisance complaint is received by Council regarding the approved use, the complaint will need to be assessed by an independent acoustic consultant at the cost of the applicant.

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The complaint shall be assessed against the conditions of approval and the Environmental Protection (Noise) Policy 2008 at the next race meeting. A $10,000.00 unconditional bank guarantee in favour of Council shall be provided by the applicant prior to the first race meeting to ensure compliance with this condition. Any additional noise mitigation measures recommended by the independent acoustic consultant are to be implemented by the applicant within three (3) months of Council directing the applicant to do so. 3.5

Individual Fatality Risk Prior to construction of buildings (ie prior to completion of earthworks), the applicant shall carry out individual fatality risk management to identify risk scenarios which could affect the approved use and predict the level of individual fatality risk to patrons. The approved use must always be carried out in such a manner so as keep the individual fatality risk at the minimum reasonable level.

3.6

Waste Management An on-site refuse storage area must be provided and be screened from view from adjoining properties and road reserve.

3.7

Bushfire Management 3.7.1 A Bushfire Management Plan must be prepared for the development, to the satisfaction of Council's delegated officer. The approved use must comply with the requirements of the Management Plan at all times. 3.7.2 Water storage Sufficient on site water storage capacity must be provided to ensure a minimum 0.41 litres per second @ 200kPa for 4 hours for firefighting purposes at all times.

3.8

Signage Signage is to be in accordance with the following: (i)

No more than two (2) signs shall be erected on the site on the Springmount Road frontage;

(ii)

The signage must be kept clean, in good order and safe repair for the life of the approval;

(iii)

Signage must be removed when no longer required; and

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(iv)

3.9

Wednesday 16 December 2015

The erection and use of the signage must comply with the Building Act and all other relevant Acts, Regulations and these approval conditions.

Other noise generating events The subject land is not to be used for any other noisy events (e.g. concerts, rave parties, weddings), whether or not associated with a race event, at any time.

Infrastructure Services and Standards 4.1

Access Access to the site from Springmount Road must be via the existing access off the unnamed road servicing Lots 113 and 123 on SP214842. This access must be maintained (from the edge of the road pavement to the property boundary of the subject lot) in accordance with the FNQROC Development Manual, to the satisfaction of Councilâ&#x20AC;&#x2122;s delegated officer. No additional access between the subject site and Springmount Road is permitted.

4.2

Traffic Management Plan A traffic management plan for the development must be developed by the applicant in conjunction with a suitably qualified engineer to identify potential impacts and measures to reduce those effects. The traffic management plan shall, at a minimum, include the following measures: (i)

Give a minimum of one (1) weeks' notice to the Manager of the Tablelands Sugar Mill of any upcoming event, and the scheduled duration of that event, in order to allow haul truck drivers to be provided sufficient pre-warning of each event;

(ii)

Place signage at appropriate places (e.g. Hansen Road/Kennedy Highway intersection, site entry point off Springmount Road), for a minimum of one (1) day before and after any scheduled drag strip activities, advising drag strip attendees of the use of Springmount Road by cane haul trucks and alerting of potential conflict.

(iii)

Include a temporary speed limit and traffic controllers for the section of Springmount Road between the drag strip entrance and the intersection of Springmount Road and Chettle Road.

The traffic management plan must be submitted to Council and be approved by Councilâ&#x20AC;&#x2122;s delegated officer prior to the commencement of the use. The approved use must comply with the approved traffic management plan at all times. Page 15

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4.3

Wednesday 16 December 2015

Linemarking/Signage improvements The applicant shall install signage and paint linemarking in accordance with the attached sketches and the MUTCD:

Springmount Road/No Name Road intersection

No Name Road/Drag Strip access intersection 4.4

Environmental Management Plan The applicant shall provide Council with an environmental management plan prepared by a suitably qualified professional which addresses (as a minimum): 

All environmental impacts of the proposal and measures proposed to mitigate the impacts;



Emergency management procedures;



Refuse collection and disposal; Page 16

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

Management and supervision procedures; and



Directs all vehicle movements between the development and the Kennedy Highway to Hansen Road or via Chettle Road/MareebaDimbulah Road. Channel Road is not to be used to access the Kennedy Highway.



A complaints management process detailing how the local community will be engaged.

The management plan must be submitted to Council and be approved by Council’s delegated officer prior to the commencement of the use. 4.5

Stormwater Drainage 4.5.1 The design and construction of stormwater drainage for the proposed development is to be in accordance with the requirements of the Queensland Urban Drainage Manual (QUDM) 1992 and the FNQROC Development Manual. The applicant must use Water Sensitive Urban Design solutions for management of stormwater within the subject site, the objective of which is to be “No net increase in the rate of stormwater discharge from the development.” Prior to the issue of a Development Permit for Building Works, a Stormwater Drainage Plan prepared and certified by a suitably qualified Design Engineer, RPEQ must be lodged with Council and is to be to the satisfaction of Council’s delegated officer. 4.5.2 All stormwater drainage must be collected from site and discharged to an approved legal point of discharge. 4.5.3 Stormwater drainage must be controlled so as to not overflow into the SunWater channel and not increase the peak flows through any individual cross drain under the SunWater channel.

4.6

Water Quality 4.6.1 Prior to the commencement of earthworks, an Erosion and Sediment Control Implementation and Management Plan prepared and certified by a suitably qualified person or Registered Professional Engineer Queensland (RPEQ) must be submitted to Council. The plan is to comply with the “Soil Erosion and Sedimentation Control Guidelines” (Institute of Engineers Australia 1996) and the Queensland Urban Drainage Manual 1992, to the satisfaction of Council's delegated officer. 4.6.2 The installation of suitable trash screens and pollutant traps is required to restrict entry of trash and pollutants onto SunWater land. 4.6.3 Any material likely to degrade the water (eg oils, lubricants, solvents, coolants, degreasing agents etc) must be stored within a bunded area, or an appropriately designed chemical storage container, suitable for preventing the escape of material into surface or underground water resources.

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4.6.4 An emergency spill containment kit must be kept on site at all times during the running of events. 4.7

Car Parking/Internal Driveways The developer must ensure that the development is provided with sufficient on-site car parking spaces which are available for use solely for the parking of vehicles associated with the use of the premises. All car parking spaces must be constructed to at least compacted gravel standard, clearly identifiable and appropriately drained prior to the commencement of the use, to the satisfaction of Council's delegated officer. Prior to works commencing, the developer must submit engineering plans and specifications for the construction of proposed car parking facilities and internal driveways demonstrating: 

Compliance with Australian Standard AS2890:1 Off Street Parking – Car Parking Facilities; and



Compliance with Australian Standard AS1428:2001 – Design for Access and Mobility.

A suitable dust suppressant shall be used as necessary to ensure that dust generation from all entrances, internal roadways and parking areas does not cause a nuisance off site. 4.8

4.9

Landscaping (a)

Prior to the commencement of the use, a landscape plan must be prepared for the site and submitted to Council's delegated officer for consideration and approval.

(b)

The landscaping of the site must be carried out in accordance with an endorsed landscaping plan, and irrigated, mulched and maintained to the satisfaction of Council's delegated officer.

(c)

The landscaping of the site must be carried out in accordance with Mareeba Shire Planning Scheme Policy 9 - Landscaping.

Lighting Where outdoor lighting is required the developer shall locate, design and install lighting to operate within all areas where the public will be given access, which prevents the potential for light spillage to cause nuisance to neighbours and must be provided in accordance with Australian Standard 1158.1 – Lighting for Roads and Public Spaces. Illumination resulting from direct, reflected or other incidental light emanating from the subject land does not exceed 8 lux when measured at any point 1.5m outside the property boundary of the subject site. The lighting fixtures installed on site must meet appropriate lux levels as documented within Australian Standard 4282 – Control of the Obtrusive Effects of Outdoor Lighting.

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NOTE: The design is to integrate the principles of Crime Prevention through Environmental Design (CPTED) theory. Lighting design is to illuminate potential areas of concealment and is to project illumination so that a human face is easily discernible from 15 metres and there is to be sufficient night lighting, which renders people, colours, vegetation and objects correctly. i.e. ‘white’ light. Particular attention should be given to pathways, driveways and common external spaces. 4.10 Water Supply (a)

The applicant must provide written evidence of adequate water supply by obtaining the necessary water entitlements to have an annual allocation of at least 1 ML to the satisfaction of Council’s delegated officer.

(b)

The applicant must demonstrate that the proposed water supply is treated to the standard for drinking water set by the Australian Drinking Water Guidelines 2004 (National Health and Medical Research Council and the National Resource Management Ministerial Council).

(c)

Any non-potable water sources on site accessible to spectators/campers/race event participant's should be clearly sign posted "un-treated water - not suitable for drinking" or similar.

4.11 On-site Wastewater Management All on site effluent disposal associated with the approved use must be in compliance with the latest version of On-Site Domestic Wastewater Management Standard (ASNZ1547) to the satisfaction of the Council’s delegated officer. 4.12 SunWater Channel Fencing A 1.8m high chain wire fence, constructed as per drawing No 232590, must be erected from the boundary corner at the Murphy's Creek siphon crossing, with a security gate to the siphon outlet structure wings, and terminating at the right angle turn of the channel to the southeast, provided the fence is extended to enclose the drag strip facility completely back to the road access from this point. Signage must be installed along the fence line, at approximately 50m intervals, notifying the patrons that public access to the channel area is totally prohibited, and no trespassing is allowed. 4.13 Camping Advice to Visitors The applicant shall erect a sign at the entrance (adjacent to ticket booth) to the drag strip advising that off site camping in the vicinity of the drag strip is unlawful, except where carried out at a licenced caravan park/camping ground. The sign must also advise that camping in unlicenced locations may result in a fine being issued by Council.

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Additional Payment Condition (section 650 of the Sustainable Planning Act 2009) 5.1

The additional payment condition has been imposed as the development will create additional traffic demand on trunk infrastructure which will create additional trunk infrastructure costs for Council.

5.2

The developer must pay $21,039.00 as a contribution towards trunk infrastructure with the amount of the contribution increased on 1 July each year in accordance with the increase for the PPI index for the period starting on the day the development approval takes effect, adjusted by reference to the 3-yearly PPI index average to the date of payment.

5.3

The trunk infrastructure for which the payment is required is: 

The trunk transport network servicing the land ($21,039.00)

5.4

The developer may elect to provide part of the trunk infrastructure instead of making the payment.

5.5

If the developer elects to provide part of the trunk infrastructure the developer must:       

(D)

Wednesday 16 December 2015

Discuss with Council's delegated officer the part of the works to be undertaken; Obtain the necessary approvals for the part of the works; Indemnify the Council in relation to any actions, suits or demands relating to or arising from the works; Take out joint insurance in the name of the Council and the developer in the sum of $20,000,000 in relation to the undertaking of the works; Comply with the reasonable direction of Council officers in relation to the completion of the works; Complete the works to the standards required by the Council; and Complete the works prior to endorsement of the plan of subdivision.

ASSESSMENT MANAGER’S ADVICE (a)

Environmental Protection and Biodiversity Conservation Act 1999 The applicant is advised that referral may be required under the Environmental Protection and Biodiversity Conservation Act 1999 if the proposed activities are likely to have a significant impact on a matter of national environmental significance. Further information on these matters can be obtained from www.environment.gov.au.

(b)

Cultural Heritage In carrying out the activity the applicant must take all reasonable and practicable measures to ensure that no harm is done to Aboriginal cultural heritage (the “cultural heritage duty of care”). The applicant will comply with the cultural heritage duty of care if the applicant acts in accordance with gazetted cultural heritage duty of care guidelines. An assessment of the proposed activity against the duty of care guidelines will determine whether or to what extent Aboriginal Page 20

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cultural heritage may be harmed by the activity. Further information on cultural heritage, together with a copy of the duty of care guidelines and cultural heritage search forms, may be obtained from www.datsip.qld.gov.au. (c)

Compliance with applicable codes/policies The development must be carried out to ensure compliance with the provisions of Council’s Local Laws, Planning Scheme Policies, Planning Scheme and Planning Scheme Codes to the extent they have not been varied by a condition of this approval.

(d)

Food Premises Premises proposed for the storage and preparation, handling, packing or service of food must comply with the requirements of the Food Act 2006.

(e)

The following notation will be placed on Council’s Rate Record with respect to the use: 

(f)

Condition 3.7.1 Bushfire Management Plan

Compliance with Acts and Regulations The erection and use of the building must comply with the Building Act and all other relevant Acts, Regulations and Laws, and these approval conditions.

(g)

SunWater advice The proposed development must provide adequate 'off channel' water storage to service the proposed development site's water requirements during times of irrigation channel shut down to allow SunWater to conduct emergency, and regular maintenance works on the channel system.

(E)

RELEVANT PERIOD When approval lapses if development not started (s.341)  Material Change of Use – four (4) years (starting the day the approval takes effect);

(F)

OTHER NECESSARY DEVELOPMENT PERMITS AND/OR COMPLIANCE PERMITS  Development Permit for Building Work

(G)

OTHER APPROVALS REQUIRED FROM COUNCIL  Compliance Permit for Plumbing and Drainage Work"

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THE SITE The subject land is described as Lot 113 on SP214842, Parish of Culgar, having an area of 152.8 hectares. The land is located off Springmount Road, Arriga, approximately 15 kilometres south-west of Mareeba Springmount Road is constructed to bitumen sealed/asphalt standard for the entire frontage of the subject land. Access is obtained via an unnamed bitumen sealed road which leads from Springmount Road into the Springmount Waste Management Facility. The subject site is flat and relatively unconstrained by natural or physical features (vegetation, watercourses etc). A small area of remnant 'not of concern' regional ecosystem remains within the southern portion of the site. A Powerlink transmission line traverses the site within Easement A on HG699 in a roughly north-south direction and a SunWater irrigation channel borders the siteâ&#x20AC;&#x2122;s western boundary. From approximately 2009 to 2012, the land was used for a construction camp to accommodate workers involved in the expansion and refurbishment of the Lotus Glen Prison. The construction camp use has ceased, however most of this infrastructure remains on site. The dragstrip itself is nearing the end of construction with the applicants acting on previously approved development approval MCU/09/0034. All neighbouring allotments are zoned Rural under the Mareeba Shire Planning Scheme. Properties in the general locality are used for a variety of land uses including the Springmount Waste Management Facility, Tableland Mill, Lotus Glen Prison, the recently developed Springmount Park rural residential estate and a wide range of agricultural/grazing pursuits.

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Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.

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BACKGROUND AND CONTEXT Nil

PREVIOUS APPLICATIONS & APPROVALS Construction Camp (MCU/09/0015) On the 15 July 2009 Council approved an application made by Victor G Feros Town Planning Consultants on behalf of Thiess Pty Ltd (Queensland Building) for the issue of a development permit for material change of use of land described as Lot 13 on SP103361 (Proposed Lot 113 on SP214842), Parish of Culgar, situated at Springmount Road, Arriga, for the purpose of an undefined use (Construction Camp for up to 400 Persons). The construction camp was used to accommodate workers involved in the expansion and refurbishment of the Lotus Glen Prison. The construction camp use has ceased, however most of the infrastructure established on site remains and will be repurposed for use in the drag strip operations. Drag Strip (MCU/09/0034) On the 3 March 2010 Council approved an application made by Conics (Cairns) Pty Ltd on behalf of Springmount Drag Racing Association Inc. for the issue of a development permit for material change of use of land described as Lot 13 on SP103361 (Proposed Lot 113 on SP214842), Parish of Culgar, situated at Springmount Road, Arriga, for the purpose of an Outdoor Sport and Entertainment Facility (Drag Strip). The approval was granted subject to various conditions. RPS Town Planning Consultants, acting on behalf of Springmount Drag Racing Association Inc, made representations to Council in relation to several conditions of the approval. A Negotiated Decision Notice was approved by Council on 19 May 2010. In 2014, RPS Australia East Pty Ltd acting on behalf of the applicant lodged the following requests: 

to extend the relevant period for a further four (4) years from 25 June 2014 to 25 June 2018; and



to change the development approval with regard to the approved plan, Condition 3.4 Noise Nuisance, Condition 3.8 Signage, Condition 4.4 Water Quality, Condition 4.5 Earthworks, Condition 4.6 Car Parking/Internal Driveways, Condition 4.7 Landscaping, and Condition 5 Roadwork's Contribution.

Council at its Ordinary Meeting of 6 August 2014 agreed to extend the relevant period for MCU/09/0034 to 25 June 2016. At the same meeting, Council approved changes to Conditions 3.8 Signage, 4.4 Water Quality, 4.6 Car Parking/Internal Driveways and 4.7 Landscaping. Conditions 4.5 Earthworks and 5 Roadwork's Contribution were deleted. An Adopted Infrastructure Charges Notice was issued in place of Condition 5 Roadwork's Contribution. A change to Condition 3.4 Noise Nuisance was not approved on the basis that the proposed change would:

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Mareeba Shire Council - Agenda

  

Wednesday 16 December 2015

Remove a component that is integral to the operation of the development; Introduce new impacts or increase the severity of known impacts; and Remove an incentive or offset component that would have balanced a negative impact of the development.

The proposed change to Condition 3.4 Noise Nuisance would have resulted in a substantially different development and therefore it did not meet the Sustainable Planning Act 2009's permissible change provision. Drag Strip (DA/15/0005) On 15 April 2015 Council approved an application made by Planning Plus on behalf of Springmount Raceway Pty Ltd for the issue of a development permit for material change of use of land described as Lot 113 on SP214842, Parish of Culgar, situated at Springmount Road, Arriga, for the purpose of an Outdoor Sport and Entertainment Facility (Drag Strip). The purpose of this development application was for Council to consider proposed changes to the drag strip development outside what had previously been approved and if appropriate, consider the issue of a new development approval conditioned in accordance with the previously requested change to the noise nuisance conditions placed on the site's previous approval (MCU/09/0034). The approval was granted subject to various conditions which included the following restrictions on events/race hours: 

Monthly weekend race meeting between 9:00am to 5:00pm, with racing and burnouts between 11:00am and 5:00pm Saturday only.



One (1) weekend car show race meeting per year with racing between 11:00am and 5:00pm Saturday only. Burnouts may occur between 9:00am and 10:00pm Saturday and 11:00am and 3:00pm Sunday. Burnouts must only occur on the burnout pad in front of the 6 metre high earth mound.



A maximum of two (2) of the race meetings specified in (i) and (ii) above, may host racing of vehicle classes up to Supercharged/Turbocharged/Nitro Outlaws. The remaining race meetings may host racing of vehicle classes up to Super Sedan and Pro Stock only.

After further consultation with the Australian National Drag Racing Association (ANDRA) and local drag racers, it was determined that development approval DA/15/0005 was too restrictive in terms of hours of operation to allow the proper facilitation of drag racing events at the facility. As a result, in May 2015, Planning Plus, on behalf of Springmount Raceway Pty Ltd made written representation to Council in relation to development approval DA/15/0005. Specifically, the applicants requested the following changes to the hours of operation of the proposed race events: 

Condition 3.4.2(i) - Monthly Race Meetings - Approved drag racing hours 911:00am to 65:00pm Saturday.

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Wednesday 16 December 2015

Condition 3.4.2(ii) - Yearly Weekend Car Show Race Meeting - Approved drag racing hours 911:00am to 65:00pm Saturday and approved burnout hours 9:00am to 6:00pm Friday, 9:00am to 10:00pm Saturday and 11:00am to 3:00pm Sunday.

Council officers considered that the proposed change to race hours did not meet the permissible change criteria clearly defined in the Act as it was unknown whether or not a member of the public who was prepared to accept the development with the original race hours (as publicly notified) would not have made a submission objecting to the proposed extended race hours. Officers also noted in the report that the fairest and most transparent means for the applicant to seek extended race hours would be for a further development application to be made to Council, which would include further public notification. For this reason, the request to change development approval was recommended for refusal; however, the applicants withdrew the request before it was decided by Council. In response to these changed circumstances, and the unsuccessful application to change development approval DA/15/0005, Planning Plus, on behalf of Springmount Raceway Pty Ltd, has now lodged this development application for material change of use - Outdoor Sport and Entertainment Facility (Drag Strip) which proposes additional annual race/burnout events as well as increased race/burnout hours. The applicants have stated that this new application looks to the future of the development and encapsulates the full range of activities proposed to be provided at the facility over time. Further details about the proposed development are discussed below.

DESCRIPTION OF PROPOSED DEVELOPMENT After further consultation with the Australian National Drag Racing Association (ANDRA) and local drag racers, it has been determined that development approval DA/15/0005 (see details above) is too restrictive for the proposed facility to achieve its full potential. It is further noted that residents have expressed concerns about the likelihood of ongoing operational changes to the facility occurring over time which may result in increased impacts. As such, the applicants have decided to lodge this new development application which looks to the future and encapsulates the full range of activities proposed to be provided at the facility over time. The development application seeks a Development Permit for Material Change of Use Outdoor Sport and Entertainment Facility (Drag Strip) in accordance with the plans shown in Attachment 1. The layout of the proposed raceway is presented in Drawing No. 10256-1 Issue G. The drag strip will run southeast to northwest with the start line being located at the southeast end. Directly adjacent and along the northern side of the drag strip will be a 6m high earth mound extending a distance of 300m from the start line. The drag racing facility will incorporate a full Australian National Drag Racing "International" standard drag strip with associated staging area, timed section, primary and emergency braking areas. There will also be a return road, pit facilities, spectator seating areas, club facilities, car parking and amenities. Page 26

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As previously noted, the purpose of this application is to facilitate changes to the already approved use which will result in certainty for all involved by providing for the full range of activities and hours of operation necessary to occur on the site, whilst maintaining controls to limit amenity impacts. With regards to the facilities operational details, the applicants propose the following:  12 standard race meetings per year for vehicles up to Super Sedan and Pro Stock running from 9am - 10pm (with racing scheduled to finish by 9pm) on Saturdays.  2 full race meetings per year for vehicles up to Supercharged/Turbocharged/Nitro Outlaws running from 9am - 10pm (with racing scheduled to finish by 9pm) on Saturdays.  3 burnout competitions per year running from 9am - 10pm on Saturdays. (Note: 6 burnout events were originally proposed however the applicant has since agreed to reduce this number to 3 events.)  8 track hire days per year for racing of street registered vehicles only from 9am - 5pm Saturdays or 10am - 5pm Sundays.  1 full weekend car show per year consisting of burnouts and/or racing from 9am 10pm Friday and Saturday (with racing scheduled to finish by 9pm) and Sunday from 10am - 3pm.  Camping onsite associated with track events.  Other non-noisy events/activities such as car shows and driver training may be held occasionally. The applicants also note the following in relation to the proposed activities:  Racing after 6pm will only occur once appropriate lighting is installed. The timeframe for this is unknown at this stage, however we propose that notification of this occurring be provided to affected premises' in advance (this requirement would form part of the Noise Management Plan);  The one (1) hour difference between the scheduled finish and permitted hours of racing is a contingency only, in case of delays;  All burnout competitions would be run on the burnout pad shown on RPS Drawing No. 10256-1G.  No changes are proposed to the types of vehicles permitted to use the facility, therefore the noise impact modelling from the previously-submitted Noise Impact Assessments remains valid. This application only seeks to change hours of operation. Access to the development site would continue via the unnamed bitumen sealed road which leads from Springmount Road into the Springmount Waste Management Facility. A substantial area (250+ spaces) of sealed on site car parking has been developed for the former Lotus Glen Prison construction camp. This car parking and the remainder of the construction camp infrastructure will be re-used for the drag strip use.

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Noise Impact Assessment A noise impact assessment (Attachment 2) has been undertaken by NV Engineers on behalf of the applicant. The assessment concludes that based on a review of the layout of the proposed drag racing facility and the surrounding area the noise emissions from drag racing vehicles using the facility have the potential to impact on surrounding residences. The assessment also concludes that other potential noise producing activities such as mechanical plant and the PA system and entertainment are unlikely to impact on nearby residences. This is due to the large separation distances between the facilities at the site and nearby residences, with the nearest residence (residence 2) being significantly screened from the drag strip by the proposed 6m high earth mound. The following are extracts from the Noise Impact Assessment "Noise Emissions from a Full Race Meeting It can be seen from Table 9 and Table 10 that predicted noise emissions from a full race meeting have the potential to exceed day time noise limits by up to 21dBA (transient noise) and 26dBA (transient noise) during the evening at Residence 2. To ensure that some screening is achieved at this residence under neutral or upwind conditions, Springmount Raceway propose to extend the proposed 6m high earth mound (relative to strip level) with a 3m high earth mound to 50m past the finish line. Under downwind conditions the calculation method used in the modelling (ISO 9613) indicates that even with large earth mounds the attenuation achieved is only minor. In practice when weather conditions are neutral or upwind this mound will provide additional attenuation at Residence 2 with some benefit also likely for Residence Group 1. Based on the fact that it is not practical to achieve high levels of attenuation of the noise levels under all weather conditions with earth mounds Springmount Raceway propose to specifically notify the owners of this property of the proposed development. Based on the outcomes of this correspondence further noise attenuation measures may be considered. At the next further removed residences to the north and the south (Residence Groups 1 and 6) the potential exceedance of the day time noise limits is predicted to be up to 14dBA (background creep and transient noise) and 22dBA (transient noise) during the evening. At further away residences including Residence 3, Residence Group 4 and Residence 5 the potential exceedance is between 3dBA and 5dBA (background creep) during the day time and up to 12dBA (transient noise) during the evening. The transient noise emissions at these residences are likely to comply with day time noise limits. Noise Emissions from a Burnout Competition The noise emissions from a burnout competition have the potential to exceed day time and evening noise limits by 28dBA (transient noise and background creep) at the closest residence, residence 2.

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At the next further removed residences (Residences 1 and 6) noise emissions have the potential to exceed noise limits by 25dBA (background creep) during the day and 27dBA (background creep) during the evening. As is the case with many motorsport facilities in Australia there are generally shortterm noise impacts to surrounding residences. This is due to the inherent noisy nature of motorsport and the difficulty in providing practical measures to control noise from this type of activity. The noise from drag racing will be heard at large distances under some circumstances but this would not mean that the noise emissions are unreasonable at all locations that It can be heard. The perceived impact would be different from person to person and would relate not only to the noise level but the character of the noise and the rate of occurrence. To minimise the perceived noise impacts the recommendation in Section 11 should be implemented. The predictions presented in this report are based on modelling assumptions and the ISO 0613 calculation method which is intended to represent downwind conditions. It should be acknowledged that there are uncertainties associated with the modelling predictions. Further discussion in this regard is presented in Section 9."

REGIONAL PLAN DESIGNATION The subject site is included within the Regional Landscape and Rural Production Area land use category in the Far North Queensland Regional Plan 2009-2031. The Regional Plan Map 3- ‘Areas of Ecological Significance’ also identifies the site as containing:  

State & Regional Conservation Corridors Terrestrial Area of General Ecological Significance

PLANNING SCHEME DESIGNATIONS Strategic Framework:

Mareeba Dimbulah Irrigation Area

Zone:

Rural zone

Overlays:

Natural & Cultural Heritage Features Overlay Airport and Aviation Facilities Overlay Natural Disaster - Bushfire Overlay

Planning Scheme Definitions The proposed use is defined as:Outdoor sport and entertainment facility means the use of premises used or intended for use for any outdoor activity, purpose or pursuit for commercial purposes or for community based, not-for-profit groups and organisations, which affords interest or amusement. Without limiting the generality of the foregoing, the term includes the use of any premises for any of the activities, purposes or pursuits included in, but not limited to, Table 4 hereto and temporary facilities for providing refreshments to those engaged in the activity. The term does not include premises used for a purpose elsewhere defined in this section.

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TABLE 4 Boating Circus Commercial or community swimming pool (outdoor) Coursing track Drive in theatre Exhibition (outdoor) Fair (outdoor) Mini golf course (outdoor) Model car, boat or aeroplane operation Picnic race Pleasure fair(outdoor) Race track Showground Side show(outdoor) Speedway Sporting arena(outdoor) Sports fields Stadium (outdoor) Theatre (outdoor) Trotting track Velodrome Waterslide Zoological garden RELEVANT PLANNING INSTRUMENTS Assessment of the proposed development against the relevant planning instruments is summarised as follows:(a)

Far North Queensland Regional Plan 2009-2031

Assessment against the Regional Plan is required because the plan is not reflected in the planning scheme. The application is assessed as being capable of substantially complying with the relevant provisions of the Regional Plan, provided reasonable and relevant conditions are applied. The following Desired Regional Outcome Land Use Policies are relevant to the assessment of the application:

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DRO 1.1 Biodiversity Conservation Land Use Policy 1.1.1

Urban development within the regional landscape and rural production area is located outside of areas of high ecological significance (see map 3).

Complies

Comments



The proposed drag strip falls within the regional plan's definition of urban development. The south-eastern corner of the subject land is mapped as including State & Regional Conservation Corridor. The proposed drag strip and all ancillary infrastructure is located well outside of this area of high ecological significance.

1.1.3

Urban development adjacent to areas of high ecological significance (see map 3) is located, designed, operated and setback to avoid adverse impacts on the area’s ecological values.



1.1.4

Urban development in or adjacent to areas of general ecological significance (see map 3) is located, designed and operated to avoid or, where avoidance is not possible, minimise any adverse impacts on ecological values where possible.



The proposed drag strip falls within the regional plan's definition of urban development. The southern portion of the subject land is mapped as including Terrestrial Area of General Ecological Significance. The proposed drag strip and all ancillary infrastructure is located well outside of this area of general ecological significance.

DRO 1.3 Air and Acoustic Environment Protection Land Use Policy

Complies

Comments

1.3.2

Development that generates emissions must be adequately separated or planned, designed, constructed and operated to ensure the impacts of air and noise emissions on sensitive land uses meet the objectives of the Environmental protection (air) policy and the environmental protection (noise) policy.

/×

See comments/response to Desired Environmental Outcome (r) later in this report.

1.3.3

Sensitive land uses should be separated from activities that generate noise and air emissions including commercial, recreational activities such as motor sports, intensive agricultural land uses, major transport facilities and industrial developments to ensure that existing air and noise emitters are not affected by the encroachment of sensitive land uses.

/×

See comments/response to Desired Environmental Outcome (r) later in this report.

1.3.4

Noisy outdoor recreational activities, such as motor sports, are designed and located to avoid conflicts with adjacent residential areas.

/×

See comments/response to Desired Environmental Outcome (r) later in this report.

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DRO 2.1 Regional Landscape Values Land Use Policy 2.1.1

The value of the landscape for nature conservation, primary production, renewable energy resource areas, priority carbon sequestration, cultural heritage, outdoor recreation and scenic amenity is given appropriate recognition in land use planning and development assessment.

Complies

Comments



The application proposes to use the subject land for outdoor recreation purposes. The suitability of the land for primary production/agriculture is addressed in the response to DRO2.4. The Natural and Cultural Heritage Features Overlay of the Mareeba Shire Planning Scheme 2004 does not identify any Natural or Cultural Heritage Features in the vicinity of the subject land. Third Party Advice provided by the Department of Environment and Resource Management for the 2009 drag strip application indicates that numerous Aboriginal cultural heritage notings have been identified in the locality. The process to identify and protect Aboriginal cultural heritage is established in the Aboriginal Cultural Heritage Act 2003. An advice condition would be imposed on any approval notifying the applicant of the legal obligation to comply with the Aboriginal Cultural Heritage Act 2003.

2.1.2

The significance of cultural landscapes is given appropriate recognition in land use planning and development assessment.



The Natural and Cultural Heritage Features Overlay of the Mareeba Shire Planning Scheme 2004 does not identify any Natural or Cultural Heritage Features in the vicinity of the subject land. Walsh's Bluff is a natural landscape feature found approximately 2 kilometres south-east of the proposed drag strip. The proposed drag strip is unlikely to have an adverse impact on Walsh's Bluff.

DRO 2.3 Scenic Amenity, Outdoor Recreation and Inter-Urban Breaks Land Use Policy 2.3.5

Outdoor recreation development considers climate change impacts on public health, safety and access including from heatwaves, bushfires, flooding and coastal inundation.

Complies

Comments



The site of the proposed drag strip is not subject to flooding or coastal inundation. The land is mapped as a Medium Bushfire Hazard. The land is accessed via bitumen sealed roads which allow for evacuation in the event of bushfire.

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DRO 2.4 Primary Production & Fisheries Land Use Policy 2.4.1

Good quality agricultural land is protected from urban development outside the urban footprint.

Complies

Comments

ď&#x192;ź

The subject site is identified as GQAL by the Mareeba Shire Planning Scheme 2004. The development's impact on GQAL was comprehensively considered during the assessment of the previous drag strip application (MCU/09/0034). This assessment is still relevant despite state planning policy SPP1/92 lapsing in December 2012. The following is an extract of the GQAL consideration for MCU/09/0034: "The Department of Environment and Resource Management has provided the following Third Party Advice in relation to SPP1/92: "The balance of Lot 13 on SP103361 that is north-west of the powerline easement is mapped entirely as good quality agricultural land (GQAL) in accordance with State Planning Policy 1/92 Development and the Conservation of Good Quality Agricultural Land (SPP 1/92). The proposed Drag strip and associated infrastructure is located within this area of the subject lot. The Queensland Government considers that GQAL is a finite National and State resource that must be conserved and managed for the longer term. On a local level, this is supported by the Rural zoning in the current planning scheme and the Regional Landscape and Rural Production Area designation in the FNQ 2009-2031 Regional Plan. In addition to SPP1/92, the subject GQAL is located within a publicly funded irrigation scheme which considerably raises the value of, and the requirement to retain, the land for agricultural use. Under SPP1/92 and the Guidelines attached to SPP1/92, GQAL should not be used for non-agricultural purposes without demonstration: of overriding community need for the proposal and that there is no other available non GQAL land for the purpose, in accordance with the guidelines attached to SPP 1/92; or that the land would not be permanently alienated from agricultural use (i.e. the land could be rehabilitated to its former agricultural capacity should the proposed use cease); or that the land is not GQAL, in accordance with the guidelines attached to SPP1/92. In the absence of an adequate address of SPP1/92, this department would recommend that this application be refused."

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The applicant has responded to the issue of GQAL in two parts. Firstly, an assessment of the subject land's agricultural quality has been undertaken by John Kilpatrick Agricultural Consultant. Council has previously accepted Mr Kilpatrick's assessments of agricultural land quality for several other development applications. Mr Kilpatrick's assessment of the subject land is a follows: "I have been asked to comment on the Agricultural Value of the soils contained in the block under consideration. I understand that it is proposed to develop a motor racing facility on this land. If the soils contained in the existing block were of good agricultural potential, then it is reasonable to assume that there would be either agricultural crops or good pasture growing on the area under consideration. There is channel water along the boundary, good road access and power available. The very limited farming developments that have occurred to date indicate that the land is unsuitable for good quality agricultural production. With the water, access and power, many enterprising manners would have jumped at the chance to farm this land if it were suitable for an economic enterprise. It is obviously not considered an attractive proposition. In 1997, all the soils within the Mareeba/Dimbulah Irrigation Area (MDIA) were mapped. I have attached copies of the mapped soils in the vicinity of the Block under consideration, and a brief description of the only soil contained on Lot 113. This is the "Masterton" soil type. The soil is of Metamorphic Origin. It is poorly drained and infertile. The surface sets hard after rain. Cultivation is difficult. Compared to the well developed and good quality agricultural soils in other parts of the TRC district, this is a very poor alternative. If, as proposed, part of Lot 113 were removed from the agricultural classification, I believe it would have no effect on the overall farming potential of the Tableland Region."

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In addition to Mr Kilpatrick's assessment, Conics (Cairns) Pty Ltd has provided further specific justification for the development despite the GQAL designation. Conics (Cairns) Pty Ltd advise as follows: "GQAL Designation Initially, we note that the site has been assessed in terms of its Good Quality Agricultural Land designation (see attached letter from John Kilpatrick) and the advice received indicates that the soils onsite are not good quality for agricultural production or pastures. Based on this advice, and a review against the State Planning Policy 1/92 Guideline: The Identification of Good Quality Agricultural Land (section 2.2), it would appear that the subject site is most likely identified as Class B or C. Given the predominance of agricultural land in the area and the fact that it is not characterised by pastoral industries, it is considered likely that the land would not be identified as GQAL. Overriding Need Notwithstanding the above, we submit that the proposed development satisfies the 'overriding need' provisions of the Planning Scheme and SPP in that it will provide a community-wide benefit and is not reasonably able to be located on any other identified sites which are not classed as GQAL. In relation to overriding need, we note that a legal facility for automotive enthusiasts is much needed in the region given the lack of any other such facilities north of Townsville (note: it is understood that the Townsville track is due to close in the near future due to development pressures and expansion of adjoining urban areas). Almost all other sports/hobbies are catered for in the region and it is reasonable that motor sports are too. If/when the Townsville track ceases to operate; racers will need to travel to Mackay to compete should the proposed development not proceed. The need for a track has also recently been supported in the media by local police who agree that the provision of a legal facility is a positive move in that it will encourage "hoons" and motor vehicle enthusiasts in general to use their vehicles in a controlled and safe environment rather than on the streets, which currently occurs due to lack of alternatives. This shift in behaviour will also have benefits to all road users in that it will create a safer environment on the roads and could potentially result in a reduction in fatalities across the region. Finally with respect to overriding need, it is noted that the proposed development will have economic benefits across the Tablelands. Given that the track will be the only facility of its kind in the region, it will attract competitors and spectators from all over North Queensland, and possibly further. Current Springmount Drag Racing Association memberships indicate that racers will come from at least as far as Townsville and Mackay, with many others travelling from Cairns, Innisfail, and other areas within the region. This will ensure that Atherton, Mareeba and the Tablelands in general will benefit economically, with demand for goods and services such as fuel, food, accommodation, etc, being generated.

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

Lack of Alternative Sites In relation to the issue of whether an alternative site exists, it is submitted that the proposed development is difficult to locate and it is considered unlikely that a better alternative site could be found that is not GQAL. This statement is made on the basis of a review of the Planning Scheme maps for both the old Mareeba and Atherton local government areas which indicate that land which is not GQAL is generally associated with more mountainous terrain, which is unsuitable for the proposed use which requires extremely flat land. The subject site is considered highly suitable on the basis that it is flat but located at the base of mountainous terrain which is expected to provide reasoning for the poor quality of the soils. It is these qualities that deem the site suitable for the proposed use (i.e. poor quality soil but flat land) which severely limit the likelihood of finding an alternative site. This matter is further exacerbated by a number of other characteristics of the subject site which are unlikely to be found elsewhere, as identified in the following: Access/Services The subject site is located within relatively close proximity to the centres of Mareeba and Atherton, and is also highly accessible from Cairns. This geographical location is ideal in that users of the site will not need to traverse vast areas of rural lands but rather can travel predominately on major arterial roads. Further, not only is the geographical location ideal, but the surrounding local road network is of a high standard given its heavy vehicle function. Such a high standard of road access is relatively uncommon in rural areas across the Tablelands and likely to be a major constraint in other areas. Other than good quality road access, the site is also well serviced by water and electricity due to the presence of a Sunwater channel and the waste transfer station and workers accommodation camp which is to be established on the site. Discussions with the lessor of the subject land and proponents of the adjoining workers accommodation camp indicate that ample water will be available for the proposed development.

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

Character The subject site is located within an area which is characterised by major community and economic facilities such as the Lotus Glen Prison, Arriga Sugar Mill and the Springmount Waste Transfer Station, as well as being traversed by a heavy vehicle route. It is expected that these facilities have been located in this area due to some of the same reasons that make it suitable for this project, being a high level of accessibility to services and it's relatively sparsely population. The proposed development is therefore considered to be consistent with this existing character and is considered unlikely to have a significant detrimental affect on amenity. Commercial Availability Another major aspect of identifying an alternative site is to consider commercial availability. While no investigations have occurred in relation to this matter given the lack of obvious alternative sites, it is noted that this issue could be significant given the amount of land required. Conclusion In light of the above information, it is submitted that the proposed development is consistent with Council's Planning Scheme and State Planning Policy provisions in that: a.

The subject site is of poor quality for agricultural production and is unlikely to be considered Good Quality Agricultural Land; and

The proposed development will provide significant public/economic benefit and is a difficult to locate use which is highly suited to the subject site." "

The proposed development is not considered to compromise this DEO. 2.4.2

Appropriate buffer distances between incompatible uses and agricultural operations on good quality agricultural land are provided through sensitive land use planning in accordance with State Planning Policy 1/92.

ď&#x192;ź

The proposed development is not sensitive to the impacts of neighbouring rural activities, nor is it likely to impose further constraints on the continued use and development of rural activities in the locality. No buffer is required.

DRO 2.5 Extractive Industries and Mineral Resources Land Use Policy 2.5.1

Key resource areas and associated transport infrastructure are protected in accordance with State Planning Policy 2/07.

Complies

Comments

ď&#x192;ź

Springmount Road is identified as a transport route for KRA No. 152 (Pioneer NQ's Borzi Road extractive industry). The transport route separation area extends approximately 2030 metres into Lot 113. The proposed drag strip is not a sensitive land use and will not adversely impact on the continued operation of this transport route.

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

DRO 5.4 Primary Industries Land Use Policy 5.4.2

5.4.3

Complies

Comments

Threats to primary production from incompatible development are identified and managed through land use planning and where appropriate, by developer established buffers.

ď&#x192;ź

Potential conflict between primary industries and urban activities is managed through land use planning and, where appropriate, developerestablished buffers.

ď&#x192;ź

No buffer is required. The proposed development is not sensitive to the impacts of neighbouring rural activities, nor is it likely to impose further constraints on the continued use and development of rural industries in the locality. No buffer is required.

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

DRO 7.1 Protection of Waterways, Wetlands and Water Quality Land Use Policy 7.1.1

Development is planned, designed, constructed and managed in accordance with best practice environmental management to protect environmental values and meet water quality objectives of the Environmental Protection Policy (Water) 1997 (EPP Water) for regional surface water, groundwater and wetlands.

Complies

Comments



Any new development approval would be conditioned to require the preparation and implementation of a site specific Erosion and Sediment Control Implementation and Management Plan to minimise the risk of erosion and pollution of nearby waterways. A Site and Soil Evaluation for the development was undertaken by the Dirt Professionals in February 2009. The evaluation concludes that sustainable on site effluent disposal is achievable for standard race meetings. Effluent disposal needs for any larger race meetings will be supplemented through the use of portable toilets. The following condition was imposed on the 2009 drag strip approval: 4.4.1 Prior to the commencement of earthworks, an Erosion and Sediment Control Implementation and Management Plan prepared and certified by a suitably qualified person or Registered Professional Engineer Queensland (RPEQ) must be submitted to Council. The plan is to comply with the “Soil Erosion and Sedimentation Control Guidelines” (Institute of Engineers Australia 1996) and the Queensland Urban Drainage Manual 1992, to the satisfaction of Council's delegated officer. 4.4.2 The installation of suitable trash screens and pollutant traps are required to restrict entry of trash and pollutants onto SunWater land. 4.4.3 Any material likely to degrade the water (eg oils, lubricants, solvents, coolants, degreasing agents etc) must be stored within a bunded area, or an appropriately designed chemical storage container, suitable for preventing the escape of material into surface or underground water resources. 4.4.4 An emergency spill containment kit must be kept on site at all times during the running of events. An Erosion and Sediment Control Implementation and Management Plan was provided to Council prior to the commencement of the drag strip earthworks in 2014. A similar condition would be imposed on any new development approval for the drag strip. Subject to the imposition of this condition, the development will not compromise this DRO.

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

DRO 7.6 Rural Water Land Use Policy 7.6.1

The security and efficiency of the water infrastructure network for existing and future primary production areas is maintained and protected from incompatible land uses.

Complies

Comments

ď&#x192;ź

Sunwater's Walsh Bluff Main Channel runs parallel and adjacent to Springmount Road for the entire frontage of the subject land. Sunwater provided advice in response to the 2009 drag strip application and suggested that fencing be erected along a section of the channel. This advice resulted in the following condition being imposed on the development approval: 4.11 SunWater Channel Fencing A 1.8m high chain wire fence, constructed as per drawing No 232590, must be erected from the boundary corner at the Murphy's Creek siphon crossing, with a security gate to the siphon outlet structure wings, and terminating at the right angle turn of the channel to the southeast, provided the fence is extended to enclose the drag strip facility completely back to the road access from this point. Signage must be installed along the fence line, at approximately 50m intervals, notifying the patrons that public access to the channel area is totally prohibited, and no trespassing is allowed. A similar condition would be imposed on any new development approval for the drag strip.

(b)

State Planning Policy

The Department of State Development, Infrastructure and Planning has introduced a single State Planning Policy (SPP) to replace the various SPP's previously in place. As such, this State Planning Policy is not reflected in the Planning Scheme and is therefore applicable to the assessment of the application. An officer assessment of the proposed development against the provisions contained within the SPP has been undertaken and it is not considered to be in conflict with any relevant aspect of the SPP.

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

Queensland State Planning Policy - July 2014 State Interest Mining and extractive resources

Complies 

For extractive resources (1)

(1) the development ensures that: (a) for development within a resource/processing area for a KRA – the undertaking of an existing or future extractive industry development is not significantly impeded, and

a development application for: (a) reconfiguring a lot within a KRA, or (b) a material change of use within the resource/ processing area of a KRA or the separation area for the resource/processing area of a KRA, or

(b) sensitive land uses are avoided within the separation area for a resource/processing area of a KRA, and (c) for development within the transport route separation area of a KRA – the number of residents adversely affected by noise, dust and vibration generated by the haulage of extractive materials along the route does not increase, and

(c) a material change of use within the transport route separation area of a KRA that will result in an increase in the number of people living in the transport route separation area, and (2)

Assessment Requirements & Comments

(d) for development adjacent to the transport route – the safe and efficient use of the transport route by vehicles transporting extractive resources is not adversely affected.

requirements of (1) above do not apply to the assessment of a material change of use for a: (a) dwelling house on an existing lot, or

Comment Springmount Road is identified as a transport route for KRA No. 152 (Pioneer NQ's Borzi Road extractive industry).

(b) home-based business (where not employing more than two nonresident people on a full-time equivalent basis), or

The transport route separation area extends approximately 20-30 metres into Lot 113. The proposed drag strip is not a sensitive land use and will not adversely impact on the continued operation of this transport route.

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Mareeba Shire Council - Agenda

Biodiversity

ď&#x192;ź

Wednesday 16 December 2015

Development:

A development application where the land relates to a matter of state environmental significance, if the application is for:

(1) identifies any potential significant adverse environmental impacts on matters of state environmental significance, and

(a) operational work, or

(2) manages the significant adverse environmental impacts on matters of state environment significance by, in order of priority:

(b) a material change of use other than for a dwelling house, or

(a) avoiding significant adverse environmental impacts, and

(b) mitigating significant adverse environmental impacts where these cannot be avoided, and (c) where applicable, offsetting any residual adverse impacts. Comment There are no mapped Matters of State Environmental Significance within those parts of Lot 113 containing the drag strip and ancillary facilities.

Water quality

ď&#x192;ź

Development:

Receiving waters - a development application for any of the following: (1)

(1) avoids or otherwise minimises adverse impacts on the environmental values of receiving waters, arising from:

a material change of use for urban purposes that involves a land area greater than 2500 square metres that:

(a) altered stormwater quality or flow, and

(a) will result in an impervious area greater than 25 per cent of the net developable area, or

(b) wastewater (other than contaminated stormwater and sewage), and (c) the creation or expansion of non-tidal artificial waterways, and

(b) will result in six or more dwellings, or (2)

(3)

Receiving waters

(2) complies with the SPP code: Water quality (Appendix 2).

reconfiguring a lot for urban purposes that involves a land area greater than 2500 square metres and will result in six or more lots, or

Comment Any new development approval would be conditioned to require the preparation and implementation of a site specific Erosion and Sediment Control Implementation and Management Plan to minimise the risk of erosion and pollution of nearby waterways.

operational works for urban purposes that involve disturbing more than 2500 square metres of land.

A Site and Soil Evaluation for the development was undertaken by the Dirt Professionals on February 2009. The evaluation concludes that sustainable on site effluent disposal is achievable for standard race meetings. Effluent disposal needs for any larger race meetings will be accommodated through the use of portable toilets.

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

The following condition was imposed on the 2009 drag strip approval: 4.4.1 Prior to the commencement of earthworks, an Erosion and Sediment Control Implementation and Management Plan prepared and certified by a suitably qualified person or Registered Professional Engineer Queensland (RPEQ) must be submitted to Council. The plan is to comply with the â&#x20AC;&#x153;Soil Erosion and Sedimentation Control Guidelinesâ&#x20AC;? (Institute of Engineers Australia 1996) and the Queensland Urban Drainage Manual 1992, to the satisfaction of Council's delegated officer. 4.4.2 The installation of suitable trash screens and pollutant traps are required to restrict entry of trash and pollutants onto SunWater land. 4.4.3 Any material likely to degrade the water (eg oils, lubricants, solvents, coolants, degreasing agents etc) must be stored within a bunded area, or an appropriately designed chemical storage container, suitable for preventing the escape of material into surface or underground water resources. 4.4.4 An emergency spill containment kit must be kept on site at all times during the running of events. An Erosion and Sediment Control Implementation and Management Plan was provided to Council prior to the commencement of the drag strip earthworks in 2014. A similar condition would be imposed on any new development approval for the drag strip. Subject to the imposition of this condition, the development will not compromise this aspect of the SPP.

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Mareeba Shire Council - Agenda

Natural hazards

ď&#x192;ź

A development application for a material change of use, reconfiguring a lot or operational works on land within: (1)

a flood hazard area, or

(2)

a bushfire hazard area, or

(3)

a landslide hazard area, or

(4)

a coastal hazard area.

Wednesday 16 December 2015

For all natural hazards: Development: (1) avoids natural hazard areas or mitigates the risks of the natural hazard, and (2) supports, and does not unduly burden, disaster management response or recovery capacity and capabilities, and (3) directly, indirectly and cumulatively avoids an increase in the severity of the natural hazard and the potential for damage on the site or to other properties, and (4) avoids risks to public safety and the environment from the location of hazardous materials and the release of these materials as a result of a natural hazard, and (5) maintains or enhances natural processes and the protective function of landforms and vegetation that can mitigate risks associated with the natural hazard, and Comment The site of the proposed drag strip and ancillary infrastructure is not located within a flood hazard area or landslide hazard area as defined under the draft Planning Scheme. The proposed drag strip is located within a mapped Medium Bushfire Hazard area. The subject land has sufficient area to provide appropriate setbacks from hazardous vegetation. All internal roads will be constructed in accordance with the FNQROC Development Manual. The land is accessed via bitumen sealed roads which allow for evacuation in the event of bushfire. The applicant will be required to prepare and implement a Bushfire Management Plan for the development. The land is not within a coastal hazard area.

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Mareeba Shire Council - Agenda

Emissions and hazardous activities

N/A

A material change of use or reconfiguring a lot for a sensitive land use, where the development application is located wholly or partly within a management area.

Wednesday 16 December 2015

Development: (1) is designed to avoid or otherwise minimise adverse impacts from emissions that will affect the health and safety, wellbeing and amenity of communities and individuals, and (2) supports the achievement of the relevant acoustic and air quality objectives of the: (a) Environmental Protection (Noise) Policy 2008, and Environmental Protection (Air) Policy 2008 (Appendix 5), and (3) does not compromise the viability of existing or future industrial development, including industrial land within a state development area, or an enterprise opportunity area or employment opportunity area identified in a regional plan. Comment This aspect of the SPP is not triggered as the development application does not propose a sensitive land use and the subject land is not within a management area as identified under the SPP. This aspect of the SPP does not consider the impact of the proposed development on established sensitive land uses (dwelling house/s).

(c)

Mareeba Shire Planning Scheme 2004 (amendment no. 01/11)

Relevant Desired Environmental Outcomes DEO (a)

Significant natural features such as the dense tropical rainforest adjoining the Wet Tropics area, the savannas, the major river systems, wetlands and wildlife corridors, areas identified in the Areas of Regional significance for the Conservation of Biodiversity under the FNQ Regional Plan are protected

Complies

Comments

ď&#x192;ź

The southern portion of the subject land is mapped as including State & Regional Conservation Corridor and Terrestrial Area of General Ecological Significance. The proposed drag strip and all ancillary infrastructure is located well outside of these areas of ecological significance. The proposed development does not require the clearing of remnant vegetation, nor does the subject site adjoin major river systems, wetlands or wildlife corridors. The proposed development compromise this DEO.

Page 45

does

not

Mareeba Shire Council - Agenda

(b)

The values of significant cultural heritage features and heritage conservation, the components of which include aesthetic, architectural, historic, social or spiritual significance are conserved and protected.

ď&#x192;ź

Wednesday 16 December 2015

The Mareeba Shire Planning Scheme does not identify any significant cultural heritage features in the locality. Third Party Advice provided by the Department of Environment and Resource Management for the 2009 drag strip application indicates that numerous Aboriginal cultural heritage notings have been identified in the locality. The process to identify and protect Aboriginal cultural heritage is established in the Aboriginal Cultural Heritage Act 2003. An advice condition would be imposed on any approval notifying the applicant of the legal obligation to comply with the Aboriginal Cultural Heritage Act 2003.

(c)

Adverse effects from development on the natural environment are minimised with respect to the loss of natural vegetation, soil degradation, air and water pollution due to erosion, dust and chemical contamination, dispersal of pollutants, effluent disposal and the like.

ď&#x192;ź

The proposed development does not require the clearing of remnant vegetation. Any development approval would be conditioned to require the preparation and implementation of a site specific Sediment and Erosion Control Plan. The implementation of this plan will minimise the risk of erosion and pollution of nearby waterways. A condition of any approval would require the applicant to provide Council with an Environmental Management Plan prepared by a suitably qualified professional which addresses all environmental impacts and measures to be implemented to mitigate the impacts. A Site and Soil Evaluation for the development was undertaken by the Dirt Professionals in February 2009. The evaluation concludes that sustainable on site effluent disposal is achievable for standard race meetings. Effluent disposal needs for any larger race meetings will be accommodated through the use of portable toilets. Subject to the imposition of Council's standard conditions, the development will not compromise this DEO.

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Mareeba Shire Council - Agenda

(d)

Good quality agricultural land is conserved and protected from fragmentation and alienation.

ď&#x192;ź

Wednesday 16 December 2015

The subject site is identified as GQAL by the Mareeba Shire Planning Scheme 2004. The development application does not include a reconfiguring a lot aspect, therefore the subject land will not be further fragmented. The development's impact on GQAL was comprehensively considered during the assessment of the previous drag strip application (MCU/09/0034). This assessment is still relevant despite state planning policy SPP1/92 lapsing in December 2012. The response to the FNQ Regional Plan DRO2.4 Land Use Policy 2.4.1 (earlier in this report) details this assessment. Based on the assessment, it is accepted that: a.

The subject site is of poor quality for agricultural production and is unlikely to be considered Good Quality Agricultural Land; and

The proposed development will provide significant public/economic benefit and is a difficult to locate use which is highly suited to the subject site.

The applicant's response to this matter is comprehensive and the proposed development is not considered to compromise this DEO.

(e)

Agricultural and forestry resources, mining, extractive activity in the rural sector are encouraged, facilitated and protected.

ď&#x192;ź

The proposed development is not sensitive to the impacts of neighbouring developments, nor is it likely to impose further constraints on the continued use and development of rural industries in the locality. The proposed development compromise this DEO.

(f)

The amenity and safety of land uses adjoining industrial estates and agricultural areas adjoining urban centres are protected from potential noise and air pollution.

ď&#x192;ź

does

not

This DEO relates specifically to impacts associated with industrial estates and agricultural uses. The proposed development does not adjoin an industrial estate, nor does it propose an agricultural use. The development therefore does not compromise DEO (f). The noise impact of the proposed development is appropriately considered under DEO (r).

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Mareeba Shire Council - Agenda

(g)

The standard and location of the built environment, particularly in Mareeba and Kuranda, minimise the use of non-renewable resources, having regard to associated wastewater and effluent disposal infrastructure.



Wednesday 16 December 2015

A Site and Soil Evaluation for the development was undertaken by the Dirt Professionals in February 2009. The evaluation concludes that sustainable on site effluent disposal is achievable for standard race meetings. Effluent disposal needs for any larger race meetings will be accommodated through the use of portable toilets. The response provided for DEO (d) above, demonstrates that the proposed development will not result in a significant loss of GQAL. The proposed development compromise this DEO.

(h)

All members of the community have appropriate access to relevant services and facilities that meet their needs and create a sense of community satisfaction.



The efficient use, extension and safe operation of infrastructure are maximised, including roads, rail, aerodromes, water and sewerage systems.

/×

not

A significant number of submissions were received in support of the 2009 drag strip application. The development of a permanent drag strip north of Townsville will improve the community's access to motorsport venues and will also fulfil the need expressed by many of the submitters. The proposed development compromise this DEO.

(i)

does

not

The subject land is not serviced by reticulated water or sewerage. All water supply and wastewater infrastructure will be provided on site and its maintenance will be the responsibility of the applicant. The efficiency of supplying and maintaining this infrastructure is of minimal concern to Council. Springmount Road, Chettle Road and Hansen Road are high quality rural roads which provide heavy vehicle access to the Tableland Mill and Springmount Waste Management Facility on a daily basis. The proposed development has the potential to generate approximately 600 vehicle movements a fortnight. Due to the high standard of the existing roads, the number of vehicle movements associated with the proposed development will not lessen the efficiency of the relevant sections of road. The proposed development compromise this DEO.

Page 48

does

not

Mareeba Shire Council - Agenda

Wednesday 16 December 2015

(j)

Threats to public safety and health associated with the natural and built environments, including flooding in the catchments of the Barron River and Mitchell River are minimised.



The subject land is not at risk from flooding. The proposed development does not compromise this DEO.

(n)

Mareeba’s role and identity as the main business, economic centre and regional service centre and gateway to the Cape is consolidated.



The proposed development does not detract from Mareeba's role and identity. There is some potential for flow-on economic benefits for Mareeba based on the wide distribution of supporting submitters to the initial development application. The proposed development compromise this DEO.

(q)

The establishment of new industries such as value adding agricultural industries as well as ecotourism and tradeable services beyond agriculture.



not

Whilst the application does not propose agricultural industries or ecotourism, the development has potential to lead to flow-on economic benefits for Mareeba and the wider Shire. The distribution of supporting submitters for the 2009 drag strip application indicates that the development may attract visitors from throughout the region bringing increased level of spending into the Shire. The proposed development compromise this DEO.

Page 49

does

not

Mareeba Shire Council - Agenda

(r)

The identification and protection of the amenity of noise sensitive development and liveability of residential areas.

ď&#x192;ź/Ă&#x2014;

Wednesday 16 December 2015

The subject land is located within a rural locality isolated from major urban nodes. Despite this, noise sensitive development does exist in the locality and the applicant must demonstrate that the amenity of the noise sensitive development is maintained to a reasonable level. The reasonable level is established by the Environmental Protection (Noise) Policy. The applicant has engaged NV Engineers to assess the potential noise impacts associated with the development and to recommend mitigation measures. A Noise Impact Assessment has been prepared for the development (Attachment 2). The following are extracts from the Noise Impact Assessment "Based on a review of the layout of the proposed drag racing facility and the surrounding area the noise emissions from drag racing vehicles using the facility have the potential to impact on surrounding residences. Other potential noise producing activities such as mechanical plant and the PA system are unlikely to impact on nearby residences. This is due to the large separation distances between the facilities at the site and nearby residences, with the nearest residence being significantly screened from the drag strip by the proposed 6m high earth mound. To ensure that these noise sources are not an issue it is recommended that the noise limits presented in Table 11 and Table 12 are specified in the Development Approval conditions.

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

Noise Emissions Meeting

from

Full

Race

It can be seen from Table 9 and Table 10 that predicted noise emissions from a full race meeting have the potential to exceed day time noise limits by up to 21dBA (transient noise) and 26dBA (transient noise) during the evening at Residence 2. To ensure that some screening is achieved at this residence under neutral or upwind conditions, Springmount Raceway propose to extend the proposed 6m high earth mound (relative to strip level) with a 3m high earth mound to 50m past the finish line. Under downwind conditions the calculation method used in the modelling (ISO 9613) indicates that even with large earth mounds the attenuation achieved is only minor. In practice when weather conditions are neutral or upwind this mound will provide additional attenuation at Residence 2 with some benefit also likely for Residence Group 1. Based on the fact that it is not practical to achieve high levels of attenuation of the noise levels under all weather conditions with earth mounds Springmount Raceway propose to specifically notify the owners of this property of the proposed development. Based on the outcomes of this correspondence further noise attenuation measures may be considered. At the next further removed residences to the north and the south (Residence Groups 1 and 6) the potential exceedance of the day time noise limits is predicted to be up to 14dBA (background creep and transient noise) and 22dBA (transient noise) during the evening. At further away residences including Residence 3, Residence Group 4 and Residence 5 the potential exceedance is between 3dBA and 5dBA (background creep) during the day time and up to 12dBA (transient noise) during the evening. The transient noise emissions at these residences are likely to comply with day time noise limits.

Page 51

Mareeba Shire Council - Agenda

Wednesday 16 December 2015

Noise Emissions Competition

from

Burnout

The noise emissions from a burnout competition have the potential to exceed day time and evening noise limits by 28dBA (transient noise and background creep) at the closest residence, residence 2. At the next further removed residences (Residences 1 and 6) noise emissions have the potential to exceed noise limits by 25dBA (background creep) during the day and 27dBA (background creep) during the evening. As is the case with many motorsport facilities in Australia there are generally short-term noise impacts to surrounding residences. This is due to the inherent noisy nature of motorsport and the difficulty in providing practical measures to control noise from this type of activity. The noise from drag racing will be heard at large distances under some circumstances but this would not mean that the noise emissions are unreasonable at all locations that It can be heard. The perceived impact would be different from person to person and would relate not only to the noise level but the character of the noise and the rate of occurrence. To minimise the perceived noise impacts the recommendation in Section 11 should be implemented. The predictions presented in this report are based on modelling assumptions and the ISO 0613 calculation method which is intended to represent downwind conditions. It should be acknowledged that there are uncertainties associated with the modelling predictions. Further discussion in this regard is presented in Section 9."

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

The findings of the Noise Impact Assessment (NIA) indicates that predicted noise levels at Residence 2, Residence Group 1 and Residence Group 6 exceed the applicable noise level limits suggested by the Environmental Protection (Noise) Policy (EPP Noise). The predicted noise levels are based on the worst case scenario of loudest expected vehicle category for drag racing and burnout competitions (supercharged outlaw and super sedan respectively) and wind conditions favourable to noise propagation. The facility may host supercharged/turbocharged/nitro outlaws at a maximum of 2 events per year and a total of 3 standalone burnout competitions not including the full weekend car show. This will be enforced by condition. Vehicles at standard race meetings (Pro Stock and Super Sedan class) may be between 10 to 15dBA quieter than the worst case predictions.

Page 53

Mareeba Shire Council - Agenda

Wednesday 16 December 2015

For the previous drag strip application (MCU/09/0034), the predicted noise levels and the requirements of the EPP Noise were discussed with a Senior Environmental Officer from the Department of Environment and Resource Management (EPA). The officer advised that it would be acceptable to exceed the EPP Noise noise levels for infrequent events. As previously discussed, a total of 6 events per year (including the full weekend car show) will include the noisier Supercharged Outlaw events (2 events) and burnout competitions. Six (6) events over the course of 12 months is considered infrequent. In addition to an increase in proposed annual race events, the applicants propose the extension of race hours to 9:00am - 10:00pm. It is acknowledged that the potential for noise nuisance to occur is increased during the more noise sensitive evening hours 6:00pm and 10:00pm. In consideration of this, and the uncertainty associated with using only predicted noise levels in the submitted NIA (discussed above) it is considered reasonable that a condition be attached to any approval requiring a more specific on-ground noise impact assessment be conducted at the first strip event that includes racing or burnout events during evening hours (6:00pm - 10:00pm). Should the on-ground noise impact assessment identify, in the opinion of the acoustic consultant, an unacceptable exceedance of the EPP Noise noise limits, racing during the evening hours will not be permitted. It is also recommended that the Friday hours proposed for the full race weekend be amended to allow racing during the daytime hours of 9:00am and 6:00pm only, with racing/burnouts permitted on the Saturday and Sunday as requested. The recommended adjustments to the proposed race hours will allow the facility to operate as per the hours requested in the recent Request to Change the Development Approval for DA/15/0005. Any race hours after 6:00pm will be the subject of an on-ground noise impact assessment which is considered reasonable given the uncertainty associated with the predicted noise levels identified in the NIA.

Page 54

Mareeba Shire Council - Agenda

Wednesday 16 December 2015

The development, specifically noise emissions from drag racing vehicles and burnout competitions, has the potential to impact on surrounding residences. Despite the low frequency of events, it is still necessary for reasonable noise management conditions to remain in place. Specifically, the suggested conditions place limits on the hours/days of operation, the frequency of races and the highest class of vehicle permitted. The suggested conditions also require the development and implementation of a Noise Management Plan and outline a process for the investigation of complaints in the event of a proven noise nuisance. The applicant will be responsible for the cost of engaging an independent acoustic expert to investigate noise complaints and will be required, where directed by Council, to implement any additional noise mitigation measures derived by the independent acoustic expert. The recommended conditions and acoustic control measures are as follows: 3.4

Noise Nuisance 3.4.1

The drag strip may host racing of vehicle classes up to and including Supercharged/Turbocharged/Nitro Outlaws. The noise levels for Supercharged/Turbocharged/Nitro Outlaws or any other vehicle must not exceed levels nominated in Table 6: Typical Source Noise Levels at a Distance of 30m of the Noise Impact Assessment (150006-01-F01 (Rev 1) Acoustic Report.Docx) prepared by NV Engineers dated 22 June 2015, unless otherwise approved by Council. Any vehicle/s or class of vehicle, which exceeds the noise levels nominated in Table 6: Typical Source Noise Levels at a Distance of 30m of the Noise Impact Assessment (150006-01-F01 (Rev 1) Acoustic Report.Docx) prepared by NV Engineers dated 22 June 2015, are not permitted to race or test at the facility, unless otherwise approved by Council.

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

3.4.2

Frequency of meetings and hours of operation (i)

Monthly weekend race meetings with racing permitted between 9:00am and 10:00pm Saturday only (subject to Condition 3.4.3). No vehicle movement at the facility is permitted before 7:00am.

(ii)

(iii)

Page 56

Mareeba Shire Council - Agenda

Wednesday 16 December 2015

(iv)

Page 57

(v)

A maximum of two (2) of the race meetings specified in (i) and (ii) above, may host racing of vehicle classes up to Supercharged/Turbocharge d/Nitro Outlaws. The remaining race meetings and burnout competitions may host vehicle classes up to Super Sedan and Pro Stock only.

(vi)

Ad hoc driver training may be conducted at the facility at the discretion of the applicant/developer using street registered vehicles only and in groups not exceeding 20 persons.

(vii)

Each monthly weekend race meeting must be separated by at least three (3) weeks from the previous monthly weekend race meeting.

Mareeba Shire Council - Agenda

Page 58

Wednesday 16 December 2015

(viii)

Each burnout competition must be separated by at least three (3) weeks from the previous burnout competition.

(ix)

Each track hire day must not fall in the same calendar week as a standard/full race meeting or a burnout competition.

(x)

All burnout events (excluding brief drag racing warm up) are to be held on the designated burnout pad only.

(xi)

The weekend car show race meeting must be separated by at least six (6) months from the previous weekend car show race meeting.

(xii)

Any race meeting hosting Supercharged/Turbocharge d/Nitro Outlaws must be separated by at least three (3) months from the previous race meeting that hosted Supercharged/Turbocharge d/Nitro Outlaws.

(xiii)

No testing of any vehicle/s is permitted at the facility outside the race meetings and track hire days specified in (i), (ii) and (iv) above.

Mareeba Shire Council - Agenda

Wednesday 16 December 2015 3.4.3

Evening Operations (i)

Condition 3.4.3 does not apply to the one (1) weekend car show race meeting per year permitted under 3.4.2(ii).

(ii)

Evening operations are defined as those drag strip operations between 6:00pm and 10:00pm each day.

(iii) Prior to the commencement of the evening operations under Conditions 3.4.2(i) or 3.4.2(iii), a trial race meeting must be held on a Saturday between 9:00am and 10:00pm. This trial race meeting must be representative of a typical monthly weekend race meeting with the full range of drag vehicles and burnout events in operation.

Page 59

(iv)

As part of the trial race meeting required under (iii) above, the applicant/developer is to commission, at their expense, an on-ground noise impact assessment conducted by a suitably qualified acoustic consultant to investigate noise levels at all six (6) Residence/Residence Groups identified in the Noise Impact Assessment (150006-01-F01 (Rev 1) Acoustic Report.docx) prepared by NV Engineers dated 22 June 2015.

(v)

Further evening operations outside the trial race meeting required under (iii) above are only permitted if the suitably qualified acoustic consultant provides Council with a copy of the on-ground noise impact assessment including a statement that in their unequivocal professional opinion, the level of exceedance or potential noise impact on nearby residential receivers is acceptable. Prior to its submission to Council, the onground noise impact assessment and professional opinion must receive a favorable peer review from an independent suitably qualified acoustic consultant, acceptable to Councilâ&#x20AC;&#x2122;s delegated officer.

Mareeba Shire Council - Agenda

Wednesday 16 December 2015

3.4.4

Racing of vehicle classes must be evenly distributed from the noisier Supercharged/Turbocharged/Nitro Outlaws to quieter bikes.

3.4.5

All Meetings

3.4.6

(i)

Race frequency must not exceed an average of 30 races per hour and noisier activity must only occur for up to 30 seconds for each race (i.e. burnout, preparing at start and racing).

(ii)

Burnouts must not occur for more than an average of 30 minutes in any one (1) hour.

On-Site Camping Camping is permitted on-site for event participants only and to the extent listed below: (i)

Thursday, Friday and Saturday night of the full weekend car show; and

(ii)

Friday and Saturday night of any monthly weekend race meeting or standalone burnout competition.

Campers are not permitted to operate any vehicles at the facility (including camp grounds) during the hours of 10:00pm and 7:00am. Campers are not permitted to play amplified music of any kind. During the investigation of any complaint received by Council regarding camping activities onsite, campers must provide evidence of their participation in any scheduled event for that weekend.

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

3.4.7

Noise Attenuation Measures The following noise attenuation measures shall be established prior to the commencement of drag racing on the site:

3.4.8

3.4.9

Page 61

(i)

A six (6) metre high earth mound (above strip level) along the north eastern side of the drag strip from the staging area, extending for the first 300 metres of the drag strip.

(ii)

A three (3) metre high earth mound (above strip level) extending from the end of the earth mound required by (i) above, to a point 50 metres beyond the finish line.

The on-site public address system must comply with the following: 

Numerous small speakers must be installed rather than fewer large speakers.



Speakers must be directional and generally face away from nearby residences and preferably towards the ground.



Mareeba Shire Council - Agenda

Wednesday 16 December 2015

A site plan including the location of the event, neighbouring land-use details, location and orientation of the drag strip and public address systems.

(ii)

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a small version of the site plan

Mareeba Shire Council - Agenda

Wednesday 16 December 2015



a description of the planned event



the time the event starts and finishes



the times for any sound testing to take place



a description of the proposed measures that will be implemented to minimise noise from the event



any changes that have been made to further minimise noise following previous events the name and phone number of a site contact person for any complaints lodged before, during and/or after the event.



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

A copy of the letter must be sent to Council.

Mareeba Shire Council - Agenda

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Wednesday 16 December 2015

(iii)

Undertake acoustic monitoring during the event to ensure that all reasonable and practicable measures are taken to minimise the overall sound level and low frequency noise at noise-affected premises.

(iv)

Maintain register include:

a complaints which must



contact details of all complainants;



the time and date the complaint is received;



a description of the complaint;



a description of the activities occurring which gave rise to the complaint;



any action taken as a result of the complaint.

(v)

Following each event, the applicant must notify Council of all complaints and the actions taken as a result of the complaint.

(vi)

The noise management plan must be submitted to Council and be approved by Council’s delegated officer prior to the commencement of the use.

(vii)

The approved use must comply with the approved noise management plan at all times.

Mareeba Shire Council - Agenda

Wednesday 16 December 2015

3.4.11 Investigation of Noise Nuisance Complaints In the event that a substantiated (in the opinion of Council's delegated officer) noise nuisance complaint is received by Council regarding the approved use, the complaint will need to be assessed by an independent acoustic consultant at the cost of the applicant. The complaint shall be assessed against the conditions of approval and the Environmental Protection (Noise) Policy 2008 at the next race meeting. A $10,000.00 unconditional bank guarantee in favour of Council shall be provided by the applicant prior to the first race meeting to ensure compliance with this condition. Any additional noise mitigation measures recommended by the independent acoustic consultant are to be implemented by the applicant within three (3) months of Council directing the applicant to do so. (t)

The protection of exiting heavy vehicle routes as shown on Maps R1 and R2 and existing and proposed extraction haulage routes from incompatible land use.

ď&#x192;ź

The proposed development is not incompatible with the operation of the existing heavy vehicles routes. The proposed development compromise this DEO.

does

Relevant Development Codes The following Development Codes are considered to be applicable to the assessment of the application: Part 4, Division 14 Part 5, Division 8 Part 6, Division 5 Part 6, Division 15

Rural Zone Code Natural Disaster - Bushfire Overlay Code Car Parking Code Landscaping Code

The application included a basic planning report and assessment against the planning scheme. An officer assessment has found that the application satisfies the relevant acceptable solutions (or probable solutions/performance criteria where no acceptable solution applies) of the relevant codes set out below, provided reasonable and relevant conditions are attached to any approval.

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not

Mareeba Shire Council - Agenda

Relevant Codes Rural Zone Code Natural Disaster - Bushfire Overlay Code Car Parking Code Landscaping Code

(e)

Wednesday 16 December 2015

Comments The application can be conditioned to comply with the relevant acceptable/probable solutions contained within the code. The application can be conditioned to comply with the relevant acceptable/probable solutions contained within the code. The application can be conditioned to comply with the relevant acceptable/probable solutions contained within the code. The application can be conditioned to comply with the relevant acceptable/probable solutions contained within the code.

Planning Scheme Policies/Infrastructure Charges Plan

The following planning scheme policies are relevant to the application: No. 1 - Water Supply (Outside Reticulated Water Supply Area) The applicant estimates the water supply demands for the development to be less than one (1) megalitre. Whilst no water allocation is in place for the proposed development at present, various options exist for the applicant to transfer an adequate water allocation to the drag racing club. The water would be sourced from the adjoining SunWater irrigation channel. No. 4 - Development Manual All development works will need to be carried out in accordance with the FNQROC Development Manual. (f)

Additional Trunk Infrastructure Condition - Road Infrastructure (Section 650 of SPA)

The subject land is located outside the identified Priority Infrastructure Area (PIA). Section 650 of SPA allows Council to condition additional trunk infrastructure outside the PIA. The subject land is located outside the identified Priority Infrastructure Area (PIA). Section 650 of SPA allows Council to condition additional trunk infrastructure outside the PIA. The applicant advises that standard meetings will be held on a monthly basis. Based on previous discussions with the applicant, standard meetings are expected to attract up to 500 participants and spectators. The larger car show race meeting to be held once a year may attract up to 1,000 participants and spectators. There is no certainty that the drag strip will not attract far more visitors than currently expected. If 60 percent of visitors drive to the site (remaining 40% passengers), a standard race meeting is assumed to generate 300 vehicles or 600 vehicle movements. A standalone burnout competition is likely to attract fewer visitors to the site than a standard race meeting

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

In 2010, Council's Design office staff identified the upgrade works required to be constructed on Chettle Road/Springmount Road/Granite Creek causeway to improve the roads capacity to 3000 vehicles per day. The summary of costs is as follows: Granite Creek Crossing Chettle/Springmount Road intersection Road Widenings Springmount Road Total

$215,500 $87,700 $219,000 $522,500

This upgrade would support an additional 2500 vehicle movements per day (based on an assumption that the road currently services 500 vehicle movements per day). Therefore a contribution of $209 per each additional vehicle movement is required ($522,500/2500). On the basis the construction of the motorsports facility will likely generate 2 * 300 vehicle movements per day (on race days) the proposed contribution is calculated as follows: Proposed contribution X = 2 * 300 * $209 * (Discount factor for One day per week activity = 0.5) = $62,700.00. Applying a 2% price adjustment to this contribution for each year since 2010 means that the 2015 value of the contribution is approximately $67,868.50. In 2010, Council approved the previous drag strip application subject to the payment of $62,700.00 towards the road network. The 2010 application provided for 52 race events per year. In August 2014, the applicant requested a reduction in the number of race events to 34 per year. Council approved the reduction in event numbers and reduced the road contribution by an equivalent 35%, to $44,118.60. Under the current application, 16 events likely to generate noticeable amounts of traffic are proposed per year (exclusive of track hire days and driver training). It is therefore recommended that the road contribution be further amended to reflect the reduction (approximately 69%) in event numbers from the 2010 application. The applicable contribution for 16 events per year is $21,039.00. REFERRALS Concurrence The application did not trigger referral to any Concurrence Agency. Contaminated Land The subject land is listed on the Contaminated Land Register (CLR) because it was formerly part of the same allotment as the Springmount Waste Management Facility. The subject land (Lot 113) has not been used for waste disposal purposes.

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

Up until July 2014, development of land listed on the CLR triggered referral to the Department of Environment and Heritage Protection for assessment of the contaminated land matters. Post July 2014, the applicants are responsible for consideration of the contaminated land matters in accordance with the Queensland Guideline - Managing contaminated land under the Sustainable Planning Act 2009. The applicant advises that the development does not trigger the need for compliance assessment of contaminated land matters because the development does not involve an 'assessable underground facility'. Advice The application triggered referral to Powerlink as an Advice Agency. Powerlink advised in a letter dated 13 July 2015, that they have no objection in principle to the development; however any works within the electricity easement will need to be approved by Powerlink (Attachment 4). Third Party Advice The application was referred to the Department of Environment and Heritage Protection for Third Party Advice. That Department advised in a letter dated 2 June 2015, that due to operational constraints they are unable to provide the requested advice (Attachment 3). Internal Consultation Technical Services PUBLIC NOTIFICATION The development proposal was placed on public notification from 30 June 2015 to 22 July 2015. The applicant submitted the notice of compliance on 23 July 2015 advising that the public notification requirements were carried out in accordance with the requirements of the Act. Ten (10) properly made submissions were received from seven (7) unique submitters. The grounds for objection/support are summarised and commented on below:

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Mareeba Shire Council - Agenda

Grounds for objection /support

Wednesday 16 December 2015

Comment

Property values may be reduced as a result of the proposed facility.

This is not a town planning consideration.

The proposed dragstrip will be holding events for most of the year and will not cease until 10:00pm which has the potential to severely impact on the health and wellbeing of surrounding residents.

The assessing officers have recommended the development be approved subject to conditions that control the number of annual events and race hours. The facility will be permitted to hold 16 events (a total of 19 days) that have the potential to cause noise nuisance to nearby residences. Other events are not likely to cause noise nuisance, nor are they likely to generate anywhere near the amount of traffic as a race meeting or burnout competition. Conditions have been attached requiring the applicant conduct a more accurate onground noise impact assessment at the first race event that continues into evening hours. The applicant/developer is also required to investigate any substantiated complaint. The facility will not host noisy events for most of the year and it is considered the facilities potential noise impacts can be appropriately managed with conditions of approval.

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Mareeba Shire Council - Agenda

The proposed camping on-site is likely to cause noise nuisance throughout the night particularly if they are allowed to consume alcohol and if concerts are allowed.

Wednesday 16 December 2015

On-site camping will be available for event participants only. Conditions have been attached restricting amplified music during night time hours. The consumption of alcohol at the facility is not controlled by Council. Other noisy events such as concerts and rave parties are not permitted at the facility as per Condition 3.9.

Is an assessment of low frequency noise required because drag racing noise has a low frequency component?

A noise impact assessment was undertaken by NV Engineers (Attachment 2). Proposed condition 3.4 (inclusive) includes significant noise control and management requirements. The applicant is required to manage the noise emissions and respond to complaints where practical. Notwithstanding the requirements under Condition 3.4. In the event that a substantiated noise nuisance complaint is received by Council, proposed condition 3.4.9 requires the engagement of an independent acoustic consultant to assess the complaint and recommend additional noise mitigation measures. Where directed by Council, the applicant will need to implement the recommended additional noise mitigation measures within three (3) months.

The background noise measurements seem high compared to the winter measurements taken for the wind farm. Summer measurements can be affected by animal/insect noise.

Do cumulative noise impacts of drag strip and wind farm need to be considered?

No. Each development has been assessed individually.

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Mareeba Shire Council - Agenda

The NIA does not specifically state the number of residences within 4km of the proposed facility that will be exposed to excessive noise.

Wednesday 16 December 2015

The NIA identifies both individual residences and clusters of residences (residence groups) but does not specifically identify the number of residences potentially affected by the development. As outlined in the NIA, just because a house exists within the 4 km radius does not necessarily mean it will be affected by excessive noise from the development. Proposed condition 3.4 (inclusive) includes significant noise control and management requirements. The applicant is required to manage the noise emissions and respond to complaints where practical. Notwithstanding the requirements under Condition 3.4. In the event that a substantiated noise nuisance complaint is received by Council, proposed condition 3.4.9 requires the engagement of an independent acoustic consultant to assess the complaint and recommend additional noise mitigation measures. Where directed by Council, the applicant will need to implement the recommended additional noise mitigation measures within three (3) months.

It appears that live bands have already been booked to appear at the Northern Nats full weekend car show. Is live entertainment permitted at the proposed facility.

Condition 3.9 includes restrictions on the use of the facility for other noisy events including concerts, rave parties and weddings.

Submitters have raised concerns about the traffic volumes associated with the full weekend car show or "Northern Nats" (Northern Nationals) based on attendances in excess of 100,000 people at similar events across Australia.

It is understood that other similar events across Australia have been located within capital cities. Given the location of the Springmount facility, the expected attendances are likely to be significantly less than other major events held in adjacent capital cities.

The applicant should consult with anyone who may be exposed to excessive noise, not only adjoining neighbours. Some of these people may not be aware of the development.

The applicants notified all adjoining land owners as required by the SPA. In addition, a public notice was erected on the land and a notice published in a local newspaper.

How is the developer going to comply with the FNQ Regional Plan Land Use Policy 1.3.2 and Environmental Protection (Noise) Policy 2008. Will acoustic barriers be needed?

A noise impact assessment was undertaken by NV Engineers (Attachment 2).

With respect to Mr Willetts query regarding his failure to be notified as an adjoining land owner, the subdivision of the drag strip lot from the Springmount Waste Management Facility lot means that Mr Willetts is no longer an adjoining land owner of the drag strip lot.

Proposed condition 3.4 (inclusive) includes significant noise control and management requirements. The applicant is required to manage the noise emissions and respond to complaints where practical. Notwithstanding the requirements under Condition 3.4. In the event that a substantiated noise nuisance complaint is received by Council, proposed condition 3.4.9 requires the engagement of an independent acoustic consultant to assess the complaint and recommend additional noise mitigation measures. Where directed by Council, the applicant will need to implement the recommended additional noise mitigation measures within three (3) months.

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

Will this be an entertainment precinct, which could host 'rave parties' and the like?

Noted. Proposed condition 3.9 has been suggested to address this concern. The applicant advises that it is not intended to host such events.

Illegal camping at Oaky Creek and Walsh River crossings may be exacerbated by drag strip visitors. How can this be prevented?

Noted. Proposed condition 4.13 has been suggested to address this concern.

Drag strip visitor traffic could conflict with other traffic on Springmount Road and cane haulage traffic. Suggests that advertising/promotion of the events direct access via Chettle and Hansen Road and warn about sugar cane haulage.

Proposed Condition 4.2 would require the applicants to provide one (1) weeks' notice of events to the Manager of the Tableland Mill and to place and maintain advisory signage at the identified locations one (1) day before and after events.

Proposed race events and burnout competitions will be conducted up until 10:00pm at night. This is likely to impact on the health and wellbeing of surrounding residents who include farmers and shiftworkers.

Race events that have the potential to impact on surrounding residences will be restricted to 16 events per year (including full weekend car show). Proposed condition 3.4 (inclusive) includes significant noise control and management requirements. The applicant is required to manage the noise emissions and respond to complaints where practical. In the event that a substantiated noise nuisance complaint is received by Council, proposed condition 3.4.9 requires the engagement of an independent acoustic consultant to assess the complaint and recommend additional noise mitigation measures. Where directed by Council, the applicant will need to implement the recommended additional noise mitigation measures within three (3) months.

The site is adjacent to the Sunwater Channel.

Agreed. Sunwater Limited was notified of the development application as an adjoining land owner. Proposed conditions have been included to manage their concerns.

The development fails to mention the number of expected visitors.

Based on previous discussions with the applicant, monthly race meetings are expected to attract up to 500 participants and spectators. The larger car show race meeting to be held once a year may attract up to 1,000 participants and spectators. It is acknowledged that these figures are estimates and visitor numbers will fluctuate at events.

The acoustic report does not cover the significant cumulative impacts of thousands of vehicles travelling along local roads, beside residences, before and after the meetings finish. Local roads are likely to be blocked for hours before and after the event, affecting local residents and agricultural enterprises.

Condition 4.2 requires the preparation of a Traffic Management Plan to address traffic flows along Springmount road and Chettle Road. Traffic not associated with the drag strip facility is likely to be minimal after 9:00pm and likely limited to cane trucks servicing the sugar mill. Under Condition 4.2 The applicant is required to notify the mill of upcoming race events.

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

Will an approval of the drag strip, with its noise impacts, create precedent for development of other noisy activities in the area?

No. Any future proposed developments will need to also address noise emissions.

If the development is approved subject to conditions/limitations, what assurances are there that conditions/limitations will not be reduced in the future?

Where a development approval is granted, it is subject to the facts and circumstances as outlined in the application documentation and any conditions of approval. Under the Sustainable Planning Act 2009, any changes to a development approval once granted must be permissible. Any change that:   

Introduces new impacts or increases the severity of known impacts; or Removes an incentive or offset component that would have balanced a negative impact of the development; or for an approval for assessable development that previously required impact assessment – be likely, in the responsible entity’s opinion, to cause a person to make a properly made submission objecting to the proposed change, if the circumstance allowed;

is not a permissible change and cannot be approved by Council unless a fresh development application is lodged. Under the current planning scheme and the probable future planning scheme, a fresh development application would also be impact assessable and subject to public notification. It is noted that the 1 April 2015 edition of the Mareeba Express newspaper published comments attributed to the directors of the Springmount Raceway. These comments state that once lighting was installed, they would look to holding night racing. Night racing is not provided for under the current application and would not be permitted under the proposed development approval. Has an assessment of the noise and low frequency vibrations echoing and resonating off the rocky mountains been undertaken? Will the development be conditioned/monitored to allow it to be shutdown/modified in the event of nuisance?

A noise impact assessment was undertaken by NV Engineers (Attachment 2). Proposed condition 3.4 (inclusive) includes significant noise control and management requirements. The applicant is required to manage the noise emissions and respond to complaints where practical. In the event that a substantiated noise nuisance complaint is received by Council, proposed condition 3.4.9 requires the engagement of an independent acoustic consultant to assess the complaint and recommend additional noise mitigation measures. Where directed by Council, the applicant will need to implement the recommended additional noise mitigation measures within three (3) months.

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Mareeba Shire Council - Agenda

Does not support the suggestion to place a notation on rates records warning of drag strip and noise impacts or a separate overlay code.

Wednesday 16 December 2015

Agreed. It is not proposed that a notation warning of the potential impacts of the drag strip be placed on existing properties, nor is an overlay included in the draft planning scheme specific to the subject locality. The planning scheme and draft planning scheme includes the locality within the Rural zone and there is no intention to permit additional residential or sensitive development in this area. The operators of the proposed drag strip will need to manage the development to avoid unreasonable noise impacts on the existing properties and their respective land owners.

Council should consider widening Springmount Road between the Tableland Mill Gate and the drag strip entrance to reduce the conflict between mill haulage traffic and drag strip visitor traffic.

It is not proposed to condition the applicant to upgrade this section of Springmount Road in order for the development to proceed. It is recognised that Springmount Road will eventually be upgraded to Rural Collector (8m sealed pavement - 1,000 to 2,999 vehicle movements per day) and the applicants should make a fair contribution towards this eventual upgrade. The proposed contribution (based on a maximum of 16 events per year is $21,039.00.

The development should include the following traffic management conditions:  Give a minimum of one (1) weeks' notice to the Manager of the Arriga Sugar Mill of any upcoming event, and the scheduled duration of that event, in order that haul truck drivers can be provided sufficient pre-warning of each event;  Provide on-site traffic management personnel at the Springmount Road access to the proposed drag strip, for a minimum of 6 hours either side of the schedule time for commencement and completion of drag racing activies; and  Place signage at appropriate places (e.g. Hansen Road/Kennedy Highway intersection, site entry point off Springmount Road), for a minimum of two days before and after any scheduled drag strip activities, advising drag strip attendees of the use of Springmount Road by cane haul trucks and alerting of potential conflict.

Dot points 1 and 3 are generally agreed. Proposed Condition 4.2 would require the applicants to provide one (1) weeks' notice of events to the Manager of the Tableland Mill and to place and maintain advisory signage at the identified locations one (1) day before and after events. It is unlikely that visitors will arrive on site up to two days before an event. With respect to dot point 2, the applicants have provided the following response: 'We do not believe that traffic management personnel at the site frontage is necessary given that all visitors will be allowed to park onsite before buying tickets to enter.

Vehicle queuing out to Springmount Road should therefore not occur and management personnel would be wasted in that location, adding an unnecessary cost.'

Council's development engineering team requires that the applicant prepare and implement a traffic management plan for events which should include a temporary speed limit and traffic controllers. The traffic management plan will require approval by Council's delegated officer. A traffic management plan has been conditioned.

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

The development must be undertaken in a manner to prevent fuel or other products being washed in the irrigation channel.

Agreed. Proposed conditions 4.5 - Stormwater Drainage and 4.6 - Water Quality respond to this issue.

The applicant should fence the irrigation channel to prevent public access. Site access should continue via existing access road.

Agreed. Proposed condition 4.12 carries forward the fencing requirement imposed on the previous drag strip approval.

Vegetated buffering should be provided along the site boundaries to minimise visual impact on adjoining properties.

The proposed facility is only visible in very limited locations and is therefore unlikely to have a significant adverse impact on visual amenity. Sufficient distance is present between the drag strip and neighbouring residences/roads to reduce visual impacts to a reasonable level. Vegetation buffering along site boundaries is not considered necessary.

Council should allow the facility to operate under the existing approval/s for a "trial period" for surrounding residents to properly gauge potential impacts.

Although this has been suggested to the applicant, a new application was lodged and Council must assess this application on its merits. As discussed in the body of this report, it is believed the potential impacts of the proposed development can be adequately managed through appropriate conditioning.

Excessive noise produced by the proposed development is likely to impact on inmates at Lotus Glen Correctional Facility.

In consideration of the noise impact assessment submitted with the application, as well as the added separation distance between the Correctional Facility and the subject site, vehicle noise may be audible; however it is unlikely to be nuisance noise. No objection was received from the Department of Justice and Attorney-General.

Submitter is a resident of Springmount Estate (Residence Group 1 in the Noise Impact Assessment).

Details the adverse experience (noise, poor driver behaviour) of traffic visiting the Springmount Drag Strip open day on Sunday 29 March 2015. Submitter has concerns that the section of Springmount Road (Chettle Road to drag strip site) is not adequate to safely manage cane haulage and drag strip visitors.

Noise buffering along Springmount Road for Springmount Estate should be a requirement of the drag strip going ahead.

The development and implementation of a Traffic Management Plan is the preferred means of managing traffic impacts on Springmount Road between the drag strip entrance and the Springmount Road/Chettle Road intersection. Measures such as traffic controllers and temporary speed limits will reduce the road traffic noise immediately adjacent to Springmount Estate.

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

Submitters Name of principal submitter

Address

Sunwater Ltd

PO Box 15536, City East, Brisbane QLD 4002

L Schwerdtfeger

PO Box 91, Mareeba QLD 4880 (volerandlee2@bigpond.com)

R Willets

PO Box 246, Walkamin QLD 4872 (roy@itsextreme.com)

Steve Lavis, Tableland Wind Turbine Action

PO Box 268, Tolga QLD 4882

M McConnell

PO Box 2145, Mareeba QLD 4880

(tablelandswta@gmail.com)

(m_p_mcconnell@hotmail.com) 6.

R Hudson & P Ahlers

PO Box 1930, Mareeba QLD 4880 (dallis_80@hotmail.com)

J Gargan

PO Box 113, Mutchilba QLD 4872

Page 76

Mareeba Shire Council - Agenda

Wednesday 16 December 2015

PLANNING DISCUSSION Proposed Number of Race/Burnout Events The proposed number of race/burnout events and race hours (per event) have increased from that which was previously approved (DA/15/0005). The applicants have sought approval for the full range of proposed activities intended to be conducted at the facility over time in order to provide more certainty to both the drag racing organisation and the wider community. In summary, the proposed noise generating activities proposed to be conducted at the facility are as follows:       

Drag racing of Super Sedan, Pro Stock and Supercharged/Turbocharges/Nitro Outlaw vehicles. Vehicle burnout competitions; Drag racing of street registered vehicles; Car show/s; Driver training; On-site camping (for non-local event participants only); and PA systems, mechanical plant and entertainment

Of the abovementioned activities, it is important to differentiate between activities that are not likely to cause noise nuisance and those that are. As stated in the Noise Impact Assessment (NIA) prepared by NV Engineers Pty Ltd, the PA systems, mechanical plant and entertainment are not likely to cause nuisance. Although not stated in the NIA, other proposed activities not likely to cause noise nuisance is the drag racing of street registered vehicles, car shows, driver training and on-site camping. A condition will be attached to any approval requiring all vehicles participating in street registered vehicle events to be fitted with street legal accessories (exhausts) in order to minimise noise output. The racing of street registered vehicles is also only proposed between the less noise sensitive daytime hours of 9am and 5pm Saturday only or 10am and 5pm Sundays. As stated in the NIA, the proposed activities that have the potential to cause noise nuisance are the drag racing of Super Sedan, Pro Stock and Supercharged/Turbocharged/Nitro Outlaw vehicles and the burnout competitions. In consideration of this, as well as the proposed increase in daily operational hours of each event (from 11am - 5pm to 9am 10pm), it is recommended that the schedule of annual events be altered to include only 10 proposed "standard race meetings" and 2 "full race meetings" forming a total of 12 race meetings per year or one (1) per month instead of 14. Reducing the number of annual race meetings back to 12 will help minimise amenity impacts on nearby residences. As previously stated in the report, the applicants have agreed to a reduction in proposed standalone burnout competitions from 6 events down to 3 events. With these reductions applied, the facility will host 16 annual events per year that have the potential to impact on nearby residents. Of these 16 events, only the two (2) full race meetings will host the louder Supercharged/Turbocharged/Nitro Outlaw vehicles. Additionally, four (4) of these 16 events (inclusive of the full weekend car show) will host burnout competitions. The applicant has requested the ability to combine one or all of the proposed burnout competitions with the standard or full race meetings, which could only serve to reduce the number of potential nuisance events in any given year.

Page 77

Mareeba Shire Council - Agenda

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For the previous dragstrip application, the predicted noise levels and the requirements of the EPP Noise were discussed with a Senior Environmental Health Officer from the Department of Environment and Resource Management (EPA). The officer advised that it would be acceptable to exceed the EPP Noise noise levels for infrequent events. The two (2) Supercharged/Turbocharged/Nitro Outlaw events, three (3) burnout competitions and one (1) annual car show (six (6) in total) are considered to be infrequent. The NIA also states that vehicles at a standard race meeting may be between 10 to 15dBA quieter than the worst case predictions. Uncertainty with Model Predictions and Background Noise The Noise Impact Assessment (NIA) conducted by NV Engineers Pty Ltd included desktop noise modelling only. The following is an extract from the NIA: "It should be acknowledged that there are a number of uncertainties associated with the modelling predictions. These uncertainties include: 

Source noise data is based on the average maximum noise levels and spectrum measured for the vehicle classes to race at the proposed drag strip. Individual vehicles within the same vehicle class can vary in noise level and their noise spectrum which can influence the noise levels at receivers.



In this instance the majority of the receivers are located at distances of around 1km to 4km from the noise sources at the drag strip. ISO 9613 indicated reasonable accuracy at distances up to about 1km however this does not always occur in practice. At larger distances the accuracy of the predicted method is greatly reduced.



The directionality of the noise emissions from drag racing vehicles is likely to vary depending on the size, location and orientation of the dominant noise sources, for example the exhaust. It is difficult to account for these variations and as per standard industry practice the noise sources have been assumed to be omnidirectional.



All noise sources have been assumed to be 0.8m above ground level. In practice the noise sources associated with drag cars would vary in height and orientation. For example some vehicles being shorter and having low exhausts orientated downwards while others being taller with more elevated exhausts or exhausts orientated upwards.



The accuracy of the topography of the site and the surrounding area can have an influence on the predicted noise levels. The information of the natural ground contours provided by Springmount Raceway Pty Ltd for the site and nearby areas has been used in the modelling. Where this information did not cover sufficient area further coarse topographical information based on 10m contours from Google Earth software has been applied. The size, location and orientation of noise reflecting topographical features can also influence the noise propagation.



ISO 9613 is intended to replicate downwind (approximately 1m/s to 5m/s) conditions to each receiver. The actual propagation due to wind gradients and direction can vary and in some instance be lower or higher than predicted by ISO 9613. Based on wind rose information from Mareeba airport presented in Page 78

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Appendix A for the period 2000 to 2010 the most common wind direction in the afternoon during the proposed drag racing events would be from the southeast or downwind towards Residence 2. This would be second to northeast breezes blowing towards Residence 5. Comment Although the NIA has been helpful in assessing the potential noise impacts of the proposed development on nearby residences, it is important to note that the noise levels included in the NIA are predictions only based on a computer modelling, and that there are various uncertainties associated with the modelling as outlined above. As part of the assessment process, Council officers conducted on-ground noise testing at three locations around the facility including Residence Group 1 and Residence 2. A single Super Sedan class vehicle was used for the noise testing operation. At all three test locations, background noise was higher than outlined in the NIA and drag car noise readings were significantly less than those predicted in the NIA. These noise readings reinforce the NIA conclusion that Pro Stock and Super Sedan class vehicles can be significantly quieter than the louder Supercharged Outlaw class vehicles (up to 10 - 15dBA). Although it is acknowledged that this noise testing was informal and wind direction was variable, it does reinforce the uncertainties associated with using noise modelling predictions as opposed to on-ground noise testing. During this informal noise testing the following was noted:  



Background noise levels may have been higher than normal due to the Tableland Mill which was clearly audible at all three test locations. The mill does operate 24 hours per day for approximately 6 months of the year. Cane trucks and dump trucks travelling along Springmount Road produced readings of around 70dBA at two of the three test locations (including Residence Group1). Cane trucks travel along Springmount Road an average of one truck every seven (7) minutes, 24 hours a day while the mill is operating (approx. six (6) months). A car and motorbike travelling along Springmount Road produces noise levels at one test location of 68dBA and 78dBA respectively.

As outlined in the Department of Environment and Heritage Protection's Queensland Noise Measurement Manual, an increase in background noise levels will generally reduce the impact of intrusive noise like that produced from the drag strip. Noise Nuisance The development, specifically noise emissions from drag racing vehicles and burnout competitions, has the potential to impact on surrounding residences. Desired Environmental Outcome (r) of the Mareeba Shire Planning Scheme 2004 is as follows: (r)

The identification and protection of the amenity of noise sensitive development and liveability of residential areas.

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The Far North Queensland Regional Plan 2009-2031 includes the following land use policies: 1.3.2 Development that generates emissions must be adequately separated or planned, designed, constructed and operated to ensure the impacts of air and noise emissions on sensitive land uses meet the objectives of the Environmental protection (air) policy and the environmental protection (noise) policy. 1.3.3 Sensitive land uses should be separated from activities that generate noise and air emissions including commercial, recreational activities such as motor sports, intensive agricultural land uses, major transport facilities and industrial developments to ensure that existing air and noise emitters are not affected by the encroachment of sensitive land uses. 1.3.4 Noisy outdoor recreational activities, such as motor sports, are designed and located to avoid conflicts with adjacent residential areas. Comment The subject land is located within a rural locality isolated from major urban nodes. Despite this, noise sensitive development does exist in the locality and the applicant must demonstrate that the amenity of the noise sensitive development is maintained to a reasonable level. The reasonable level is established by the Environmental Protection (Noise) Policy. The applicant has engaged NV Engineers to assess the potential noise impacts associated with the development and to recommend mitigation measures. A Noise Impact Assessment has been prepared for the development (Attachment 2). The following are extracts from the Noise Impact Assessment "Noise Emissions from a Full Race Meeting It can be seen from Table 9 and Table 10 that predicted noise emissions from a full race meeting have the potential to exceed day time noise limits by up to 21dBA (transient noise) and 26dBA (transient noise) during the evening at Residence 2. To ensure that some screening is achieved at this residence under neutral or upwind conditions, Springmount Raceway propose to extend the proposed 6m high earth mound (relative to strip level) with a 3m high earth mound to 50m past the finish line. Under downwind conditions the calculation method used in the modelling (ISO 9613) indicates that even with large earth mounds the attenuation achieved is only minor. In practice when weather conditions are neutral or upwind this mound will provide additional attenuation at Residence 2 with some benefit also likely for Residence Group 1. Based on the fact that it is not practical to achieve high levels of attenuation of the noise levels under all weather conditions with earth mounds Springmount Raceway propose to specifically notify the owners of this property of the proposed development. Based on the outcomes of this correspondence further noise attenuation measures may be considered.

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At the next further removed residences to the north and the south (Residence Groups 1 and 6) the potential exceedance of the day time noise limits is predicted to be up to 14dBA (background creep and transient noise) and 22dBA (transient noise) during the evening. At further away residences including Residence 3, Residence Group 4 and Residence 5 the potential exceedance is between 3dBA and 5dBA (background creep) during the day time and up to 12dBA (transient noise) during the evening. The transient noise emissions at these residences are likely to comply with day time noise limits. Noise Emissions from a Burnout Competition The noise emissions from a burnout competition have the potential to exceed day time and evening noise limits by 28dBA (transient noise and background creep) at the closest residence, residence 2. At the next further removed residences (Residences 1 and 6) noise emissions have the potential to exceed noise limits by 25dBA (background creep) during the day and 27dBA (background creep) during the evening. As is the case with many motorsport facilities in Australia there are generally shortterm noise impacts to surrounding residences. This is due to the inherent noisy nature of motorsport and the difficulty in providing practical measures to control noise from this type of activity. The noise from drag racing will be heard at large distances under some circumstances but this would not mean that the noise emissions are unreasonable at all locations that it can be heard. The perceived impact would be different from person to person and would relate not only to the noise level but the character of the noise and the rate of occurrence. To minimise the perceived noise impacts the recommendation in Section 11 should be implemented. The predictions presented in this report are based on modelling assumptions and the ISO 0613 calculation method which is intended to represent downwind conditions. It should be acknowledged that there are uncertainties associated with the modelling predictions. Further discussion in this regard is presented in Section 9. The findings of the Noise Impact Assessment (NIA) indicates that predicted noise levels at Residence 2, Residence Group 1 and Residence Group 6 exceed the applicable noise level limits suggested by the Environmental Protection (Noise) Policy (EPP Noise). The predicted noise levels are based on the worst case scenario of loudest expected vehicle category for drag racing and burnout competitions (supercharged outlaw and super sedan respectively) and wind conditions favourable to noise propagation. The facility may host supercharged/turbocharged/nitro outlaws at a maximum of two (2) events per year and a total of three (3) standalone burnout competitions not including the full weekend car show. This will be enforced by condition. Vehicles at standard race meetings (Pro Stock and Super Sedan class) may be between ten (10) to 15dBA quieter than the worst case predictions. For the previous drag strip application (MCU/09/0034), the predicted noise levels and the requirements of the EPP Noise were discussed with a Senior Environmental Officer from the Department of Environment and Resource Management (EPA). The officer advised that it would be acceptable to exceed the EPP Noise noise levels for Page 81

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infrequent events. As previously discussed, a total of six (6) events per year (including the full weekend car show) will include the noisier Supercharged Outlaw events (2 events) and burnout competitions. Six (6) events over the course of 12 months is considered infrequent. In addition to an increase in proposed annual race events, the applicants propose the extension of race hours to 9:00am - 10:00pm. It is acknowledged that the potential for noise nuisance to occur is increased during the more noise sensitive evening hours 6:00pm and 10:00pm. In consideration of this, and the uncertainty associated with using only predicted noise levels in the submitted NIA (discussed above) it is considered reasonable that a condition be attached to any approval requiring a more specific on-ground noise impact assessment be conducted at the first strip event that includes racing or burnout events during evening hours (6:00pm - 10:00pm). Should the on-ground noise impact assessment identify, in the opinion of the acoustic consultant, an unacceptable exceedance of the EPP Noise noise limits, racing during the evening hours will not be permitted. It is also recommended that the Friday hours proposed for the full race weekend be amended to allow racing during the daytime hours of 9:00am and 6:00pm only, with racing/burnouts permitted on the Saturday and Sunday as requested. The recommended adjustments to the proposed race hours will allow the facility to operate as per the hours requested in the recent Request to Change the Development Approval for DA/15/0005. Any race hours after 6:00pm will be the subject of an onground noise impact assessment which is considered reasonable given the uncertainty associated with the predicted noise levels identified in the NIA. Conclusion The development, specifically noise emissions from drag racing vehicles and burnout competitions, has the potential to impact on surrounding residences. Despite the low frequency of events, it is still necessary for reasonable noise management conditions to remain in place. Specifically, the suggested conditions place limits on the hours/days of operation, the frequency of races and the highest class of vehicle permitted. The suggested conditions also require the development and implementation of a Noise Management Plan and outline a process for the investigation of complaints in the event of a proven noise nuisance. The applicant will be responsible for the cost of engaging an independent acoustic expert to investigate noise complaints and will be required, where directed by Council, to implement any additional noise mitigation measures derived by the independent acoustic expert. The recommended conditions and acoustic control measures are as follows: 3.4

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Any vehicle/s or class of vehicle, which exceeds the noise levels nominated in Table 6: Typical Source Noise Levels at a Distance of 30m of the Noise Impact Assessment (150006-01-F01 (Rev 1) Acoustic Report.Docx) prepared by NV Engineers dated 22 June 2015, are not permitted to race or test at the facility, unless otherwise approved by Council. 3.4.2 Frequency of meetings and hours of operation (i)

Monthly weekend race meetings with racing permitted between 9:00am and 10:00pm Saturday only (subject to Condition 3.4.3). No vehicle movement at the facility is permitted before 7:00am.

(ii)

(iii)

(iv)

(v)

(vi)

Ad hoc driver training may be conducted at the facility at the discretion of the applicant/developer using street registered vehicles only and in groups not exceeding 20 persons.

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(ix)

Each track hire day must not fall in the same calendar week as a standard/full race meeting or a burnout competition.

(x)

All burnout events (excluding brief drag racing warm up) are to be held on the designated burnout pad only.

(xi)

The weekend car show race meeting must be separated by at least six (6) months from the previous weekend car show race meeting.

Condition 3.4.3 does not apply to the one (1) weekend car show race meeting per year permitted under 3.4.2(ii).

(ii)

Evening operations are defined as those drag strip operations between 6:00pm and 10:00pm each day.

(iii)

(iv)

(v)

Further evening operations outside the trial race meeting required under (iii) above are only permitted if the suitably qualified acoustic consultant provides Council with a copy of the on-ground noise impact assessment including a statement that in their unequivocal professional opinion, the level of exceedance or potential noise impact on nearby residential receivers is acceptable. Prior to its submission to Council, the on-ground noise impact assessment and professional opinion must receive a favorable peer review from an independent suitably qualified acoustic consultant, acceptable to Councilâ&#x20AC;&#x2122;s delegated officer.

3.4.4 Racing of vehicle classes must be evenly distributed from the noisier Supercharged/Turbocharged/Nitro Outlaws to quieter bikes. Page 84

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3.4.5 All Meetings (i)

Race frequency must not exceed an average of 30 races per hour and noisier activity must only occur for up to 30 seconds for each race (i.e. burnout, preparing at start and racing).

Thursday, Friday and Saturday night of the full weekend car show; and

A six (6) metre high earth mound (above strip level) along the north eastern side of the drag strip from the staging area, extending for the first 300 metres of the drag strip.

(ii) A three (3) metre high earth mound (above strip level) extending from the end of the earth mound required by (i) above, to a point 50 metres beyond the finish line. 3.4.8 The on-site public address system must comply with the following: 

Numerous small speakers must be installed rather than fewer large speakers.



Speakers must be directional and generally face away from nearby residences and preferably towards the ground.



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Limits for the PA System of the Noise Impact Assessment (15000601-F01 (Rev 1) Acoustic Report.Docx) prepared by NV Engineers dated 22 June 2015. 3.4.9

A site plan including the location of the event, neighbouring landuse details, location and orientation of the drag strip and public address systems.

(ii)

a small version of the site plan



a description of the planned event



the time the event starts and finishes



the times for any sound testing to take place



a description of the proposed measures that will be implemented to minimise noise from the event



any changes that have been made to further minimise noise following previous events



the name and phone number of a site contact person for any complaints lodged before, during and/or after the event.



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(iii)

Undertake acoustic monitoring during the event to ensure that all reasonable and practicable measures are taken to minimise the overall sound level and low frequency noise at noise-affected premises.

(iv)

Maintain a complaints register which must include: 

contact details of all complainants;



the time and date the complaint is received;



a description of the complaint;



a description of the activities occurring which gave rise to the complaint;



any action taken as a result of the complaint.

(v)

Following each event, the applicant must notify Council of all complaints and the actions taken as a result of the complaint.

(vi)

The noise management plan must be submitted to Council and be approved by Council’s delegated officer prior to the commencement of the use.

(vii) The approved use must comply with the approved noise management plan at all times. 3.4.11 Investigation of Noise Nuisance Complaints In the event that a substantiated (in the opinion of Council's delegated officer) noise nuisance complaint is received by Council regarding the approved use, the complaint will need to be assessed by an independent acoustic consultant at the cost of the applicant. The complaint shall be assessed against the conditions of approval and the Environmental Protection (Noise) Policy 2008 at the next race meeting. A $10,000.00 unconditional bank guarantee in favour of Council shall be provided by the applicant prior to the first race meeting to ensure compliance with this condition. Any additional noise mitigation measures recommended by the independent acoustic consultant are to be implemented by the applicant within three (3) months of Council directing the applicant to do so. It is important to note that compliance with the EPP Noise does not mean that drag racing will not be audible at surrounding residences. It simply means that noise from the drag racing may still be audible over a considerable distance; however the noise levels should not be unreasonable at any residence.

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The frequency of operation and the proposed conditions are considered sufficient to ensure that compliance with this DEO is achieved to an acceptable level. Date Prepared:

4 December 2015

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ATTACHMENT 1 APPROVED PLANS (ECM VS 3670668)

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ATTACHMENT 2

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ATTACHMENT 3

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ATTACHMENT 4

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ATTACHMENT 5

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ATTACHMENT 6

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ITEM-2

Wednesday 16 December 2015

SIBI GIRGENTI HOLDINGS PTY LTD - PROPOSED ROAD NAME - ROL SUBDIVISION (1 INTO 12 LOTS) LOT 208 SP270091 - 58 MALONE ROAD, MAREEBA (BELLEVUE ESTATE) - REC/09/0016

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

16 December 2015

REPORT OFFICERâ&#x20AC;&#x2122;S TITLE: Planning Officer DEPARTMENT:

Corporate & Community Services

EXECUTIVE SUMMARY Sibi Girgenti Holdings Pty Ltd (the developer) is nearing the completion of the 12 lot subdivision at 58 Malone Road, Mareeba, commonly referred to as "Bellevue Estate". The development will be accessed via a single road to be opened off Malone Road. The developer proposes to name this new road "Bellevue Close". The proposed estate has carried the title of Bellevue Estate since the development was proposed in 2010. A Bellevue Road does exist on the western outskirts of the Shire in proximity to Wrotham Park Station, however, due to its remote location and different road type, the similarities in the two road names is not likely to cause confusion. While the name Bellevue Close is not one listed in Council's Road Naming Policy, Bellevue Close is consistent with the original name of the proposed estate, and considering the estate contains only one access road, there will not be a mix in road name themes associated with the development. It is recommended that Council approve the use of Bellevue Close as the new road name. OFFICER'S RECOMMENDATION "That Council advise Sibi Girgenti Holdings Pty Ltd that the proposed road name for the single road accessing Stage 1, 2 and 3 of Bellevue Estate shown on Drawing No. 1296 SK1 (REC/09/0016) is approved as Bellevue Close." BACKGROUND Council at its Ordinary Meeting held on 22 October 2008 resolved that in relation to the application lodged with Council on 5 February 2008 by Jim Papas Drafting Pty Ltd on behalf of S Brischetto for Material Change of Use and Reconfiguring a Lot in respect to Lot 208 on RP744274, Parish of Tinaroo, located at 58 Malone Road, Mareeba to issue a Preliminary Approval overriding the Planning Scheme to allow development of Lot 208 on RP744724 in accordance with the Rural Residential Zone.

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On the 18 August 2010, Council approved the subsequent reconfiguration application made by Jim Papas Drafting Pty Ltd, on behalf of S & R Brischetto for the issue of a development permit for Reconfiguring a Lot - Subdivision (1 into 63 Lots) in 5 stages on land described as Lot 208 on RP744274, Parish of Tinaroo, situated at 58 Malone Road, Mareeba (Now Lot 208 on SP270091). Since the issue of these approvals in 2008 and 2010, the development has undergone a number of changes. As it stands, the current approval allows the subdivision of the site into 12 rural residential lots over three stages. Since its proposal in 2010 the development has been commonly referred to as Bellevue Estate. One of the 12 proposed lots (Lot 301 on SP270091) has been created. Sibi Girgenti Holdings Pty Ltd (the developer) is nearing the completion of the operational works for the estate with the development accessed via a single road to be opened off Malone Road. The developer proposes to name this new road "Bellevue Close". Although Bellevue is not specifically included in the Road Naming Policies pre-approved list of road names for District 2 (Mareeba), the proposed estate has carried the title of Bellevue Estate since its original approval in October 2008.

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LINK TO CORPORATE PLAN Nil CONSULTATION Internal Nil External Nil LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Nil POLICY IMPLICATIONS Council at its Ordinary Meeting held on 18 August 2010 adopted a Road Naming Policy. Under this policy, where a developer proposes road names which are not identified in the policy's list of pre-approved names, the request must be forwarded to Council for approval.

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The developer, Sibi Girgenti Holdings Pty Ltd proposes to name the single access road which services 9 of the 12 proposed lots "Bellevue Close". This is consistent with the proposed estates name, Bellevue Estate, which has existed since the original subdivision proposal was put forward in 2010, prior to Council adopting the Road Naming Policy. Whilst the policy encourages developers to select proposed road names from a prepared list of available road names, it does allow developers to nominate names which are not on the approved list, subject to Council approval. Clause 3.1.4 of the policy states the following: 3.1.4

If a developer or proponent of a name change wishes to request a name which is not on an approved list for the relevant district, their request will be referred to Council for approval. When a developer or proponent of a new road name requests a name which is not from the approved lists, they must describe the origin of the name and demonstrate that it is consistent with the themes of local history and cultural heritage, as per clause 2.2, or an established theme for an area as per clause 2.5.

The name proposed by the developer is not on the approved names list for Mareeba. However, the proposed name (Bellevue Close) is consistent with the proposed long standing estate name (Bellevue Estate), and given there is only one new road proposed in the estate, there will not be a mix of road naming themes, or any further non-compliance with the policy. In accordance with Clause 3.1.6 of the policy, the proposed road name type (Close) is appropriate. It is recommended that the developer's request to name the proposed internal access road "Bellevue Close" be approved. FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2015/2016 budget? Nil If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION Nil ATTACHMENTS 1.

Sibi Girgenti Holdings Pty Ltd letter dated 7 December 2015

Date Prepared:

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ATTACHMENT 1

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ITEM-3

Wednesday 16 December 2015

APPLICATION FOR PERMIT TO OCCUPY - LOT 4 ON DA840915, PARISH OF SOUTHEDGE

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

16 December 2015

REPORT OFFICERâ&#x20AC;&#x2122;S TITLE: Senior Planner DEPARTMENT:

Corporate and Community Services

EXECUTIVE SUMMARY Application has been made to the Department of Natural Resources and Mines (DNRM) for the issue of a permit to occupy over land described as Lot 4 on DA840915, Parish of Southedge, situated at Fassio Road, Mareeba. Should the application be successful, it is proposed that the land be used for grazing purposes. DNRM seeks Council's views on the issue of the permit to occupy and also whether Council has knowledge of any local non-indigenous cultural heritage values associated with the land. OFFICER'S RECOMMENDATION "That Council offer no objection to the issue of a permit to occupy over Lot 4 on DA840915, Parish of Southedge for grazing purposes, and also advise the Department of Natural Resources and Mines that Council has no knowledge of any local non-indigenous cultural heritage values associated with the land." BACKGROUND DNRM is currently considering an application for the issue of a permit to occupy over land described as Lot 4 on DA840915, Parish of Southedge. The subject land has an area of 45.63 hectares and is situated at the end of Fassio Road, immediately to the west of the Mareeba Wetlands. The land has previously been used for farming purposes and is proposed to be used for grazing purposes if the permit to occupy is issued. DNRM seeks Council's views on the issue of a permit to occupy and also whether Council has knowledge of any local non-indigenous cultural heritage values associated with the land.

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LINK TO CORPORATE PLAN Nil CONSULTATION Internal Nil External Nil LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil POLICY IMPLICATIONS The subject land is zoned Rural under the Mareeba Shire Planning Scheme 2004. There is no objection to the use of the land for grazing purposes. Council officers have no knowledge of any non-indigenous cultural heritage values associated with the subject land. FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2015/2016 budget? Nil If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION The Department of Natural Resources and Mines will be informed of Council's decision by letter. ATTACHMENTS 1.

Department of Natural Resources and Mines email of 24 November 2015.

Date Prepared:

25 November 2015

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ATTACHMENT 1

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ITEM-4

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APPLICATION FOR SHORT TERM PERMIT TO OCCUPY LOT A ON DRAWING CNS12/0036, PARISH OF SMITHFIELD

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

16 December 2015

REPORT OFFICERâ&#x20AC;&#x2122;S TITLE: Senior Planner DEPARTMENT:

Corporate and Community Services

EXECUTIVE SUMMARY Application has been made to the Department of Natural Resources and Mines (DNRM) for the issue of a short term permit to occupy over Lot A on Drawing CNS12/036 described as Lot 243 on AP17374 and Lot 1 on SP224315, Parish of Smithfield. A previous permit to occupy for low impact tourism (guided walks from Skyrail's Barron Falls Station) was held until August 2013. Should the application be successful, it is proposed that the land continue to be used for low impact tourism (guided walks from Skyrail's Barron Falls Station). DNRM seeks Council's views on the issue of the permit to occupy. OFFICER'S RECOMMENDATION "That Council offer no objection to the issue of a permit to occupy over Lot 243 on AP17374 and Lot 1 on SP224315, Parish of Smithfield for low impact tourism (guided walks from Skyrail's Barron Falls Station)." BACKGROUND DNRM is currently considering an application for the issue of a short term permit to occupy over land described as Lot A on Drawing CNS12/036 described as Lot 243 on AP17374 and Lot 1 on SP224315, Parish of Smithfield. The subject land has a combined area of 24 hectares and is centred around Skyrail's Barron Falls Station on the eastern bank of the Barron River, overlooking the Barron Falls. The applicants (Djabugay) have held several previous permits to occupy over this same area for low impact tourism (guided walks from Skyrail's Barron Falls Station).

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Council at its ordinary meeting held on 6 June 2012 resolved to offer no objection to the issue of a permit to occupy over Lot 243 on AP17374 and Lot 1 on SP224315, Parish of Smithfield for low impact tourism (guided walks from Skyrail's Barron Falls Station). This permit to occupy expired in August 2013. Should the application be successful, it is proposed that the land continue to be used for low impact tourism (guided walks from Skyrail's Barron Falls Station). DNRM seeks Council's views on the issue of the permit to occupy. LINK TO CORPORATE PLAN Nil CONSULTATION Internal Nil External Nil LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil POLICY IMPLICATIONS The subject land is zoned Open Space under the Mareeba Shire Planning Scheme 2004. The land use for guided walks would be defined as Outdoor Sport and Entertainment Facility. An Outdoor Sport and Entertainment Facility is self-assessable development in the Open Space zone. There is no objection to the continuation of the guided walks. FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2015/2016 budget? Nil If not you must recommend how the budget can be amended to accommodate the expenditure Nil

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IMPLEMENTATION/COMMUNICATION The Department of Natural Resources and Mines will be informed of Council's decision by letter. ATTACHMENTS 1.

Department of Natural Resources and Mines letter dated 4 December 2015.

Date Prepared:

7 December 2015

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ATTACHMENT 1

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GOVERNANCE AND COMPLIANCE ITEM-5

DELEGATIONS

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

16 December 2015

REPORT OFFICERâ&#x20AC;&#x2122;S TITLE: Manager Development and Governance DEPARTMENT:

Corporate and Community Services

EXECUTIVE SUMMARY As part of the monthly delegations update service provided by MacDonnells Law, Council is advised of amendments to various pieces of legislation that require amendments to existing delegations or new delegations to be made by Council. OFFICER'S RECOMMENDATION "That: 1. Council delegate the exercise of the powers contained in Schedule 1 of the attached Instruments of Delegation to the Chief Executive Officer, with such powers to be exercised subject to any limitations contained in Schedule 2 of the Instruments of Delegation. 2. Any prior delegations of power relating to the same matters contained in the attached Instruments of Delegation are revoked. " BACKGROUND At the meeting of Council held on 21 January 2015, Council delegated to the Chief Executive Officer the necessary statutory powers under various pieces of legislation to enable him to effectively perform the requirements of his role and efficiently manage the operations of the Council. Council subscribes to a monthly delegations update service provided by MacDonnells Law, under which MacDonnells review the myriad pieces of legislation that provide statutory powers to local government and they then advise the subscribing Councils of any changes to legislation that require amendment of existing delegations or new delegations to be made by Council. The Instruments of Delegation attached to this report set out those pieces of legislation recently reviewed by MacDonnells and the delegations to be made as a result thereof.

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Limitations to the Exercise of Power All delegations are made subject to the following limitations: 1. Where Council in its budget or by resolution allocates an amount for the expenditure of Council funds in relation to a particular matter, in exercising delegated power in relation to that matter, the delegate will only commit Council to reasonably foreseeable expenditure up to the amount allocated. 2. The delegate will not exercise any delegated power in relation to a matter which, to the delegate's knowledge, adversely affects, or is likely to adversely affect, Council's relations with the public at large. 3. The delegate will not exercise any delegated power contrary to a resolution or other decision of Council (including a policy decision relating to the matter). 4. The delegate will not exercise any delegated power in a manner, or which has the foreseeable effect, of being contrary to an adopted Council policy or procedure. 5. The delegate will only exercise a delegated power under this resolution in a manner which complies with the requirements of Council's Planning Scheme, and any exercise of power which involves a departure from or variation of those requirements will only be undertaken by Council. 6. The delegate will not exercise any delegated power which cannot lawfully be the subject of delegation by Council. LINK TO CORPORATE PLAN GOV 5: Conduct a work management systems and procedures review to develop an efficient organisation supported by cost effective work practices and systems. CONSULTATION Internal Director Corporate and Community Services External MacDonnells Law LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) There are legal implications for local government if management is not aware of the delegated powers and powers of authorised persons that are required for their sections to operate efficiently. The statutory powers of employees, whether delegated to their position by the Chief Executive Officer or obtained as a result of an appointment as an authorised person under particular statutes, will be invalid if they cannot be supported by an instrument documenting the particulars.

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In the case where Council is challenged on an action taken or a decision made by its employees, there needs to be proof that the employee held the powers required to do so. Such documentation is known as the instrument and is required for delegations, sub delegations and appointments. Section 260 requires the CEO to establish and maintain a register of delegations and make it available to the public. POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil IMPLEMENTATION/COMMUNICATION Nil ATTACHMENTS 1.

Instruments of Delegation

Date Prepared:

17 November 2015

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ITEM-6

TELSTRA MOBILE PHONE FACILITY

Wednesday 16 December 2015

TELECOMMUNICATIONS

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

16 December 2015

REPORT OFFICERâ&#x20AC;&#x2122;S TITLE: Manager Development & Governance DEPARTMENT:

Corporate and Community Services

EXECUTIVE SUMMARY Council previously agreed in principle to a proposal by Telstra to install a Mobile Phone Telecommunications Facility within the Kuranda water reservoir site at Myola Road, Kuranda. This matter has been further progressed over the last 12 months and a draft lease has now been submitted by Telstra for Council's consideration. OFFICER'S RECOMMENDATION "That Council approve the draft lease submitted by Telstra Corporation Limited for the lease of portion of the Council's water reservoir site at Myola Road, Kuranda (Lot 1 on RP728618) for the installation of a Mobile Phone Telecommunications Facility." BACKGROUND Council considered a letter submitted by Service Stream Mobile Communications on behalf of Telstra Corporation Ltd seeking approval to utilise Council's water reservoir site at Myola Road, Kuranda for the installation of a Mobile Phone Telecommunications Facility. It was indicated in the letter from Service Stream Mobile Communications that Telstra was interested in co-locating on the approved Optus tower within the water reservoir site but if that could not be achieved, they would be interested in installing a second tower within the site. Council gave in principle approval to the proposal and Service Stream Mobile Communications have been finalising arrangements with Optus over the last 12 months for co-location on the Optus monopole. A draft lease has now been submitted by Telstra Corporation for Council's approval. In addition to the Optus lease, NBN Co also have a lease over the site and the three Telco's will all share the one monopole but will have separately leased ground areas for their equipment cabins. The draft Telstra Lease is similar to the NBN Co lease that was approved during amalgamation with TRC. Comments on the draft lease in the form of the attached email dated 17 November 2015 were forwarded to Service Stream Mobile Communications who, Page 217

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in turn, passed them on to Telstra's Solicitors. As a result of those comments, amendments have been made to the draft lease to generally accommodate Council's concerns (refer attached copy of draft lease with Track Changes). Probably the most important clauses in terms of Council's responsibilities under the lease are: Clause 4.3 Subsequent Occupiers: The requirement for Council to ensure that if further leases over the same site are granted to other Telco's in the future, there is no interference with Telstra's operations; Clause 9 Right of Refusal: The requirement for Council to notify Telstra if the Optus lease expires or is earlier terminated and NBN Co doesn't exercise the right of first refusal of the tower lease, and the requirement for Council to then grant Telstra a lease of the tower. LINK TO CORPORATE PLAN ECON 2: In partnership with local business, industry groups and economic and regional development organisations, continue to develop strategies to assist, strengthen, develop and promote existing and new businesses and industries. CONSULTATION Internal Manager Water & Waste External John Dyce - Service Stream Mobile Communications LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Telstra is a Carrier as defined by the Telecommunications Act 1997 (Cth) and must comply with the provisions of that Act. Risks to Council are its failure to comply with its obligations under the lease document. POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Council will receive a lease payment of $8,200 per annum, escalated annually by 2.5%. Is the expenditure noted above included in the 2015/2016 budget? N/A

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If not you must recommend how the budget can be amended to accommodate the expenditure N/A IMPLEMENTATION/COMMUNICATION Service Stream Mobile Communications will be advised of Council's decision and the lease document will then be finalised for Council's signature. ATTACHMENTS 1. 2.

Email dated 17 November 2015 to John Dyce of Service Stream Mobile Communications. Draft lease document showing Track Changes made as a result of feedback to Service Stream Mobile Communications.

Date Prepared:

2 December 2015

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ATTACHMENT 1

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ITEM-7

Wednesday 16 December 2015

FAR NORTH SPORTS AND PISTOL CLUB

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

16 December 2015

REPORT OFFICERâ&#x20AC;&#x2122;S TITLE: Manager Development & Governance DEPARTMENT:

Corporate and Community Services

EXECUTIVE SUMMARY A request has been received from the Far North Queensland Sports & Pistol Club to amend the hours of operation of their pistol range as set out in their lease with Council. The proposed amended hours will allow shooting at the range, seven days per week between the hours of 9.00am to 5.00pm OFFICER'S RECOMMENDATION "That Council agree to amend Clause 3.1.1 of the Far North Queensland Sports & Pistol Club's lease over part of Reserve for Recreation Lot 214 on DA461 to allow the Club's pistol range to operate seven days per week (excluding Christmas Day) between the hours of 9.00am and 5.00pm." BACKGROUND A letter has been received from the Far North Queensland Sports & Pistol Club Inc requesting an amendment of the current operating hours of their pistol range which is located on Reserve for Recreation Lot 214 on DA461, Wetherby Road, Mt Molloy. The Club holds a Trustee Lease over that portion of the Reserve on which the pistol range is located and clause 3.1.1 of the lease (incorrectly shown on the lease as clause 4.1.1) sets out the current approved hours of operation: "Use of the firing ranges are limited to Saturdays, Sundays and Public Holiday Mondays (excluding Christmas Day), between the hours of 10:00am - 5:00pm. Practice shooting allowed on Wednesdays 1:00pm - 5:00pm." As noted in the letter from the Club, a number of their members work odd hours in the Tourism, Hospitality and Agricultural industries and the current hours penalise their ability to compete and practise. An amendment to their operating hours would bring them into line with the Mareeba, Atherton and Dimbulah pistol clubs which operate seven days a week. The matter of changing the operating hours was referred to the Weapons Licensing Branch of Queensland Police and they have no specific requirements in relation to the change of hours as this is between Council and the Club. The Club Secretary should, however, notify the Weapons Licensing Branch of any changes to firing rights.

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LINK TO CORPORATE PLAN COM 2: Conduct an analysis of current community facilities and develop a Shire wide community facilities plan to guide the assessment of maintenance programmes, possible capital upgrades of existing facilities and community requests for new facilities and ensure equity of access. CONSULTATION Internal Discussed with Council at Workshop on 2 December 2015 External Weapons Licensing Branch, Queensland Police LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) The existing Trustee Lease held by the Club will need to be amended to reflect the changed operating hours. POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2015/2016 budget? N/A IMPLEMENTATION/COMMUNICATION Council's decision will be communicated to the Club and action taken to amend the Trustee Lease. ATTACHMENTS 1. 2.

Letter dated 10 November 2015 from Far North Queensland Sports & Pistol Club Inc. Map showing location of Pistol Range.

Date Prepared:

3 December 2015

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Attachment 2 MAP SHOWING LOCATION OF PISTOL RANGE

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ITEM-8

Wednesday 16 December 2015

OPERATIONAL PLAN QUARTERLY REPORT

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

16 December 2015

REPORT OFFICERâ&#x20AC;&#x2122;S TITLE: Manager Development & Governance DEPARTMENT:

Corporate & Community Services

EXECUTIVE SUMMARY In accordance with section 174(3) of the Local Government Regulation 2012, the Chief Executive Officer must present a written assessment of the local government's progress towards implementing the annual operational plan at meetings of the local government held at regular intervals of not more than 3 months. The attached report provides advice on progress in implementing the 2015/16 Operational Plan for the July to September 2015 quarter. OFFICER'S RECOMMENDATION "That Council: 1. receive and note the progress report on implementation of the 2015/16 Operational Plan for the July to September 2015 quarter; and 2. amend the Operational Plan by including the following additional project in the Water and Waste Section 47. Kuranda Sludge Management Project - Outcome: Supply, installation and commissioning of appropriate sewerage sludge treatment works to remove nutrients unnecessarily overloading the treatment process." BACKGROUND The Local Government Regulation 2012 provides that a local government must prepare and adopt an annual operational plan for each year. The Operational Plan is a statement of specific works to be undertaken and services to be provided in order to progress the goals and objectives set out in a Council's Corporate Plan over a period of one year. The Chief Executive Officer must present a written assessment of the local government's progress towards implementing the annual operational plan at meetings of the local government held at regular intervals of not more than 3 months. The 2015/16 Operational Plan was adopted by Council at its meeting held on 3 June 2015.

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The attached document provides a progress report on what action has been taken up to and including the July to September 2015 quarter with respect to the items and projects listed in the Operational Plan. The Manager Water and Waste has also added an additional project into the Water and Waste Section: 47. Kuranda Sludge Management Project - Outcome: Supply, installation and commissioning of appropriate sewerage sludge treatment works to remove nutrients unnecessarily overloading the treatment process. Section 174 of the Local Government Regulation 2012 provides that a local government may, by resolution, amend its annual operational plan at any time before the end of the financial year. Council should therefore resolve to amend the 2015/16 Operational Plan by including the above project. LINK TO CORPORATE PLAN The Operational Plan details those items or projects that can be carried out within a 12 month budget period to progress the goals and objectives set out in the Council's Corporate Plan and is therefore relevant to all strategies contained within the Corporate Plan. CONSULTATION Internal Director Corporate & Community Services Director Infrastructure Services All Managers External Nil LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) It is a statutory requirement for an assessment of progress in implementing the Operational Plan to be presented to Council at least on a quarterly basis. POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil

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Is the expenditure noted above included in the 2015/2016 budget? N/A If not you must recommend how the budget can be amended to accommodate the expenditure N/A IMPLEMENTATION/COMMUNICATION N/A ATTACHMENTS 1.

Operational Plan 2015/16 - Quarterly Assessment - 30 September 2015.

Date Prepared:

7 December 2015

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ENVIRONMENTAL HEALTH ITEM-9

FRIENDS OF THE ANIMALS

DOCUMENT INFORMATION

MEETING:

Ordinary Meeting

MEETING DATE:

16 December 2015

REPORT OFFICERâ&#x20AC;&#x2122;S TITLE: Coordinator Environmental Health & Local Laws DEPARTMENT:

Development & Governance

EXECUTIVE SUMMARY The lease that supports the current operating agreement with Friends of the Animals (FOTA) to operate the Mareeba Animal Refuge has expired. FOTA have advised that with the increased operating costs and the recent cut to funding that they receive from another non-profit organisation, they are struggling to meet operational costs and will only be able to continue operating for twelve months. Council needs to consider its options for the care of impounded cats and dogs, the estimated costs involved and the possible consequences (for both the Council and the Community) if the Mareeba Animal Refuge was to close. OFFICER'S RECOMMENDATION "That Council increase the payment to Friends of the Animals for the care of impounded cats and dogs and that the payment be paid as a fee for service, based on the fee currently charged to board a dog at the refuge." BACKGROUND History Prior to 1975, Jane Hickling used part of the pound reserve (Reserve for Local Government (Pound) Purposes) for animal welfare purposes under a verbal agreement with the Mareeba Shire Council. In 1975, the TSPCA was incorporated and the reserve was gazetted as a pound reserve. The arrangement continued informally for many years until in 1996 a memorandum of understanding (MOU) was drafted. The MOU was designed to set conditions around the activities and ensure that the keeping of animals and the rehoming of animals was done in a manner that complemented Councils Animal Management Program and responsible pet ownership. This arrangement continued for a number of years with very few issues; however, when issues were identified with the manner in which some of the tenants operated the refuge (not in accordance with the MOU), there was little action that Council was able to take.

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Sometime after this, Council found that the TSPCA was no longer an incorporated body and they were subsequently asked to vacate the premises. In late 2007, the property (pound reserve) was vacated and the lease put out to tender. FOTA won this tender and started operating as the Mareeba Animal Refuge (MAR). Atherton & Districts Animal Welfare Society Inc provided a major source of income to FOTA paying them $3000/month, however, during 2015 they were forced to cut their funding by 50%, now paying them $1,500 per month and leaving FOTA about $20,000 short for the year. In considering the amount Council currently pays to FOTA, the available funds per animal per day for the care of impounded animals has significantly reduced over the past 18 years, dropping from $17.60 in 1997 to $7.80 in 2015. Year Payment No. Animals $/animal $/animal/day

1997 $15,000 170 $88 $17.60

2015 $19848 504 $39 $7.80

Current Agreement Under the current agreement, FOTA leases a part of the reserve from Council and this part includes a residence and a pound facility. The pound facility, known as Mareeba Animal Refuge, houses three operations; a pound for the care of impounded animals, a refuge for the care of animals surrendered to FOTA, and a boarding facility. Attached to the lease is an operating agreement that sets strict conditions regarding the rehousing of animals including the requirement for all cats and dogs to be desexed, microchipped, registered, vaccinated and vet checked prior to release. The agreement also clarifies which party is responsible for general maintenance and other costs. The lease gives FOTA security of tenure while the operating agreement ensures that certain outcomes are met which in turn enables Council to meet its obligations under the Animal Management (Cats & Dogs) Act 2008. To date (since 2008), FOTA have been exceptional tenants, who have met the conditions of the agreement and in doing so have assisted Council in the promotion of responsible pet ownership. In addition to caring for the cats and dogs impounded by Council, they also operate the animal refuge and a boarding kennel and cattery. Currently Council pays FOTA an agreed amount of $19,852 per annum (+ CPI) which is paid in monthly instalments of $1,654. This amount is static regardless of how many animals officers deliver and how long they are cared for. During 2014/2015, Council delivered 505 animals to FOTA (253 dogs and 252 cats). It is estimated that Council will deliver in excess of 575 in the 15/16 FY. Benefits to Council and Community The benefits to Council are many and include; â&#x20AC;˘ The current arrangement requires minimal input or investment from Council with officers simply dropping off and picking up cats and dogs. Other than saving money, the arrangement saves time that Officers are then able to spend undertaking other duties. â&#x20AC;˘ Parties working together to promote responsible pet ownership in the community. Page 272

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• The current agreement and the exceptional performance of FOTA assists Council to meets its statutory obligations or the objectives of the Animal Management (Cats & Dogs) Act 2008 and Council's Local Law No.2 (Animal Management) 2011. These Statutes require that Council; Promote responsible animal ownership of cats & dogs and balance community expectations with the rights of the individual. One of the ways that the purposes of the local laws are to be achieved is by providing for the establishment and administration of animal pounds. The benefits to the community include; • • • •

Increased public health & safety for entire community, as fewer animals wandering Less problem animals are returned to community Community are able to take lost, found animals to refuge Many community members volunteer to assist at refuge & Community Service Orders undertaken at refuge • Community able to purchase de-sexed, microchipped, vaccinated and vet checked pets • Less unwanted litters, therefore less unwanted animals in community Costs to Care for impounded animals There are a number of ways that this cost may be calculated; 1. Fee for service; that is, a set charge per animal, per day. The calculation of this amount would need to include weekends and public holidays and would be based on the actual number of animals and the actual number of days cared for. Using this method the payment could be made each month or each quarter using actual figures. The fee currently charged to board a medium dog at the Mareeba animal Refuge is $18/day. 2. An agreed annual amount, based on the number of animals previously delivered, the average length of stay based on Council's impounding database and an agreed rate per animal per day. Using this method the payment would need to be agreed to upfront and then paid monthly or quarterly based on the agreed amount. 505 animals x 5 days x an agreed rate 505 animals (14/15 FY) x 5 x $15 = $37,875 505 animals (14/15 FY) x 5 x $18 = $45,450 575 animals x 5 days x an agreed rate 575 animals (15/16 FY) x 5 x $15 = $43,125 575 animals (15/16 FY) x 5 x $18 = $51,750 3. In house care, this would be the cost for Council's Local Laws Officers to care for the animals for 365 days each year. The installation of cages at the depot to house impounded cats and dogs is one option that has been mentioned. This is indeed how some Councils house their impounded animals, however, this option introduces a number of factors that would add to the total cost including; welfare issues, security requirements, increased complaints against Council, veterinary fees, maintenance and the need to purchase food and cleaning products. The cost for an officer to feed the cats and dogs and clean their pens has been estimated;

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•

4hrs/day@$35/hour • plus 40% oncost plus 33.3% corporate overheads • =(4*365)*($35 + 40% + 33.3%) • = 1460*($35 + 14 + 11.66) • = 1460*$65.32 • =$95,363 p.a.

•

3hrs/day @ $35/hour • plus 40% oncost plus 33.3% corporate overheads • =(3*365)*($35 + 40% + 33.3%) • = 1056*($35 + 14 + 11.66) • = 1095*$65.32 • =$71,525 p.a.

•

2hrs/day @ $35/hour • plus 40% oncost plus 33.3% corporate overheads • =(2*365)*($35 + 40% + 33.3%) • = 730*($35 + 14 + 11.66) • = 730*$65.32 • =$47,683 p.a.

Recent enquiries with the Coordinator at Douglas Shire where they do house their impounded dogs in house at their works depot revealed that they impounded 110 dogs and 70 cats last year. The dogs are cared for in cages at the depot while the cats are housed at the veterinary surgery. The costs associated for caring for 110 dogs (food, cleaning products and vet bills) was $12,000 without the consideration of wages. A calculation of costs for minimum 1 hour a day of a Local Laws Officer's time for 365 days (including public holidays and applicable penalty rates) came to $29,510. Therefore the total minimum cost to Douglas Shire Council to care for 110 dogs (or a maximum of 180 cats and dogs) was $41,510. At the per animal per day rate of $46, this is considerably higher than what Mareeba Shire currently pays to FOTA. LINK TO CORPORATE PLAN ENV 2 - Maintain a proactive response to public health and safety matters COM 3 - Encourage the building of strong partnerships with community, private sector and government so as to build community capacity and develop strategies to encourage and support leadership and self-responsibility in the community CONSULTATION Internal Elisa Tatti Finance Manager External Jennifer Walsh, Resident Manager, Mareeba Animal Refuge Enzo Picerni, Team Leader Environmental Health & Regulatory Services, Douglas Shire Council

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LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Council has a number of Statutory Responsibilities in relation to the promotion of responsible pet ownership and the establishment and administration of animal pounds. These Responsibilities are included in Councils Local Law No 2 Animal Management and the Animal Management Act. POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Approximately $20,000 Is the expenditure noted above included in the 2015/2016 budget? The 2015/2016 budget (expenditure) will require amendment to include this expense. The current forecasted revenue for the budget line 05.220 is sufficient to accommodate this proposed increase. If not you must recommend how the budget can be amended to accommodate the expenditure Operating Job Number 01246.001.7136 will need to be increased to accommodate the expenditure IMPLEMENTATION/COMMUNICATION Council's decision will be communicated to FOTA. ATTACHMENTS 1.

Workshop Presentation -

Date Prepared:

07 December 2015

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FINANCE ITEM-10

FINANCIAL STATEMENTS NOVEMBER 2015

PERIOD

ENDING

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

16 December 2015

REPORT OFFICERâ&#x20AC;&#x2122;S TITLE: Manager Finance DEPARTMENT:

Corporate and Community Services

EXECUTIVE SUMMARY The purpose of this report is to provide Council with an overview of financial matters for the period 1 July 2015 to 30 November 2015. OFFICER'S RECOMMENDATION "That Council note the financial report for the period ending 30 November 2015." BACKGROUND Financial Summary Each month, year to date financial statements are prepared in order to monitor actual performance against budgets. A four (4) month operational budget review was undertaken across all departments to reflect adjustments since Council's adoption of the 2015/16 budget. This review resulted in minor budget reallocations. The forecast operational surplus as at 30 June 2016 based on this review is $4,172,763 rather than the original budget of $3,968,731 (an increase of $204,032) across all funds. For the period ending 30 November 2015, Council shows an operational surplus of $6,353,210 compared to a budgeted surplus of $5,971,142. The budget reflects the amended 2015/16 Budget. There are no major issues to discuss or areas of concern at this stage so only variances over/under 10% will be discussed below. It should be noted that Council's cash position, after the repayment of the de-amalgamation loan, is currently $27,792,589 and this represents an initial transfer of $17,000,000 from TRC. The Deputy Premier (Minister for Transport, Minister for Infrastructure, Local Government and Planning and Minister for Trade) made a decision on 8 April regarding the cash split. MSC is to receive a sum total of $26,053,002 of the total cash of $52,077,050 which results in MSC receiving a further $9,053,002 plus interest from TRC. On 22 May 2015, TRC made a part payment of $1,719,752. Tablelands Regional Council commenced legal action with a new trial date set for 14 & 15 December 2015. Page 303

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November 2015 - Snapshot Total Operating Income Total Operating Expenditure Operating Surplus Total Capital Income (grants, developer contributions)

$ $ $ $

23,924,456 17,571,246 6,353,210 1,849,270

Net Result - Surplus

8,202,480

Capital Expenditure Total capital expenditure of $8,355,640 (including commitments) has been spent for the year ending 30 June 2016 against the revised three (3) month capital budget of $18,449,153. The three (3) month revised capital budget was adopted by Council on 18 November 2015. Excluded in the figures below are two projects which will span over two (2) financial years; the Mareeba Sewerage Treatment Plant upgrade ($12.8M) and the Mareeba Airport upgrade ($13M). The graph below illustrates actual YTD expenditure and committed costs against the annual budget.

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Income Analysis Total income (including capital income of $1,849,270) for the year ending 30 November 2015 is $25,773,726 compared to the budget of $24,511,841. The graph below shows actual income against budget for the year ending 30 November 2015.

Description Net Rates & Utility Charges Fees & Charges Operating Grants, Subsidies & Contributions Interest Received Works for Third Parties Other Revenue Capital Income

Actual YTD

Budget YTD

13,132,244 628,404

13,013,300 649,713

7,220,448 323,468 1,094,577 1,525,334 1,849,270

7,091,343 225,462 1,165,704 1,495,414 870,905

Note

Variances to note are: 1. Favourable variance as interest revenue has been more than first anticipated, even though commercial interest rates have remained very low. Council invested $17M in two short term deposits in October. These are due to mature in February and April. Page 305

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2. $189k relates to developer contributions. Capital grants received totals $1.6M mainly relating to Kuranda Water, Mareeba Wastewater, R2R and TIDS. Expenditure Analysis Total expenses for the year ending 30 November 2015 is $17,571,246 compared to the YTD budget of $17,669,798. The graph below shows actual expenditure against budget for the year ending 30 November 2015.

Description Employee expenses Materials & Services Depreciation expenses Finance & Borrowing costs

Actual YTD 6,915,043 7,021,331 3,567,163 67,708

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Budget YTD 7,298,451 6,824,640 3,480,532 66,174

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Wednesday 16 December 2015

Loan Borrowings Council's loan balance as at 30 November 2015 is as follows: QTC Loans $1,964,333

Rates and Sundry Debtors Analysis Rates and Charges The total rates and charges payable as at 30 November 2015 is $1,927,106. Rates were issued on 18 August for the six (6) months July to December 2015, with the discount period closing on 18 September 2015. Total Gross Rates & Charges levied for the 6 month period was $15,011,061. On 1 November 2015, 404 properties (with outstanding rates debt greater than $50) were sent to Collection House with a combined value of $447,663. Collection House collected $233,832 for the month of November. The outstanding amount for properties currently with debt collection is $577,027. Sundry Debtors The total outstanding for Sundry Debtors as at 30 November 2015 is $1,058,499 which is made up of the following: Current

30 days

60 days

90 + days

$688,949

$340,370

$6,885

$16,295

65%

32%

$324k or 89% of outstanding debtors 30 days or greater relate to government departments. LINK TO CORPORATE PLAN Nil CONSULTATION Internal Director Corporate & Community Services Financial Accountant External Nil

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LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Section 204 of the Local Government Regulation 2012 requires the financial report to be presented to local government if the local government holds its ordinary meetings more frequently (than once per month) - to a meeting in each month. POLICY IMPLICATIONS Information has been provided to achieve compliance with Council's Procurement Policy. FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil IMPLEMENTATION/COMMUNICATION Nil ATTACHMENTS 1. Financial Statements - November 2015 Date Prepared:

7 December 2015

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INFRASTRUCTURE SERVICES TECHNICAL SERVICES ITEM-11

TRAFFIC ADVISORY COMMITTEE MEETING HELD 8 DECEMBER 2015

MINUTES

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

16 December 2015

REPORT OFFICER’S TITLE: Director Infrastructure Services DEPARTMENT:

Infrastructure Services

EXECUTIVE SUMMARY Minutes of the Mareeba Shire Council Traffic Advisory Committee Meeting held on Wednesday, 8 December 2015 are presented for Council’s information. The action items presented in the minutes of the Traffic Advisory Committee (TAC) are recommendations to Council. Council's endorsement or contrary view of the recommendations is required. OFFICER'S RECOMMENDATION "That Council notes the TAC meeting minutes of 8 December 2015." BACKGROUND The Traffic Advisory Committees (TAC) is a consultative committee of Council established to raise community and other representative body concerns in relation to traffic conditions with Council and the Department of Transport and Main Roads. LINK TO CORPORATE PLAN COM 3 - Encourage the building of strong partnerships with community, private sector and government so as to build community capacity and develop strategies to encourage and support leadership and self-responsibility in the community CONSULTATION Internal Nil External Nil Page 311

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LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Nil POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Internal resources for investigation and follow up actions. Is the expenditure noted above included in the 2015/2016 budget? Nil If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION Nil ATTACHMENTS 1.

Minutes of Mareeba Shire Council Traffic Advisory Committee Meeting held 8 December 2015

Date Prepared:

8 December 2015

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ITEM-12

Wednesday 16 December 2015

TENDER EVALUATION TMSC2015-27 SPRINGMOUNT ROAD - WALSH RIVER BRIDGE - RECONSTRUCTION

DOCUMENT INFORMATION

MEETING:

Ordinary Meeting

MEETING DATE:

16 December 2015

REPORT OFFICERâ&#x20AC;&#x2122;S TITLE: Director Infrastructure Services DEPARTMENT:

Infrastructure Services

EXECUTIVE SUMMARY Council has received funding through the R2R and TIDS programs toward the reconstruction of the timber bridge at Springmount Road over the Walsh River. Tenders have recently been invited for the construction of the new bridge. This report details the tenders received for the bridge construction and provides a recommendation on a preferred contractor. OFFICER'S RECOMMENDATION "That Council accept the offer from King Concreting (QLD) Pty Ltd for Contract TMS2015-27 Reconstruction Springmount Road Walsh River Bridge, for the lump sum of $376,953.90 exclusive of GST." BACKGROUND Council has received funding under the R2R and TIDS Programs for the replacement of the timber bridge on Springmount Road over the Walsh River. Given the current work ahead of the Council day labour crews and the recent loss of experienced supervisory personnel, it has been determined that this bridge work is best undertaken by a specialist bridge contractor. This report deals with the tenders received for the construction of the bridge. Tenders received for the bridge construction were as follows: King Concreting (QLD) Pty Ltd - Civform Jackson Semler Pty Ltd Pensar Civil Pty Ltd Chris Dempsey Cranes

$376,953.90 $418,419.69 $448,944.00 $586,388.00

All prices are exclusive of GST.

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TENDER ASSESSMENT Overview The tender documents advised tenderers that all tenders would be assessed on the following criteria and weightings: Tender Price Work Methodology and Approach Relevant Experience Local Content Key Personnel Skills, Experience and Resources

40% 15% 15% 10% 20%

Price is a calculated formula dependent on the actual tender received against the median of all prices received. Scores for the other criteria are subject to knowledge of the tenderers performance on previous projects. Scores for each criteria are out of five (5). All tenders have been assessed on the above basis, with the scoring resulting in the following (out of a maximum possible five (5) points): -

Civform

3.68

Kackson Semler Pty Ltd

3.54

Pensar Civil Pty Ltd

3.44

Chris Dempsey Cranes

3.36

The tender scoring identifies the significant experience of Civform has in bridge construction and concrete work in general. Civform has recently built the Figtree Close bridge at Malanda, as well as bridges at Yarrabah, Ravenshoe, Gordonvale and Cassowary Cost Regional Council. The company also has recently built bridges for Transport and Main Roads at Wrights Creek and also at Laura on the Peninsular Development Road. Civform is currently undertaking the construction of the Grove Creek bridge at Speewah. Whilst the other tenderers do have bridge construction experience, their recent experience does not match that of Civform. Funding allocated to the project from the R2R and TIDS programs within 2015 / 2016 budget is $890,000. The balance of the available funding is required for the supply of the deck units and modifications to the bridge approaches, which will be undertaken by Council. LINK TO CORPORATE PLAN ECON 3 - Undertake the management of Councilâ&#x20AC;&#x2122;s assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community.

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CONSULTATION Internal Council officers. External Nil. LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Council is required to have the TIDS component of the funding expended by 30 June 2016. This will be achieved. POLICY IMPLICATIONS Nil. FINANCIAL & RESOURCE IMPLICATIONS Capital Included in the 2015 / 2016 budget. Operating Nil Is the expenditure noted above included in the 2015/2016 budget? Yes. If not you must recommend how the budget can be amended to accommodate the expenditure Nil. IMPLEMENTATION/COMMUNICATION The local community and transport agencies will be advised of the construction and the need to close Springmount Rd for the construction duration. ATTACHMENTS 1.

Nil

Date Prepared:

07 December 2015

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ITEM-13

Wednesday 16 December 2015

TENDER EVALUATION TMSC2015-25 KURANDA WASTEWATER TREATMENT PLANT - DESIGN, MANUFACTURE, INSTALLATION & COMMISSIONNG OF SLUDGE DEWATERING FACILITY

DOCUMENT INFORMATION

MEETING:

Ordinary Meeting

MEETING DATE:

16 December 2015

REPORT OFFICERâ&#x20AC;&#x2122;S TITLE: Director Infrastructure Services DEPARTMENT:

Infrastructure Services

EXECUTIVE SUMMARY As part of the ongoing and final stage of upgrading of the Kuranda Wastewater Treatment Plant, it is necessary that the Sludge Management facilities of the plant be upgraded. Council has sought and been successful in gaining funding towards the project from the Royalties for the Regions program ($140,000) with Council funding the balance of the expenditure. Tenders have been sought for the design, manufacture, supply, delivery and commissioning of the Sludge Management Project. This report provides information of the tenders received and makes a recommendation on a contractor to undertake the work. OFFICER'S RECOMMENDATION "That Council note the tender assessment process and accept the offer from Abergeldie Construction Pty Ltd for Contract TMSC2015-25 - Kuranda Wastewater Treatment Plant Design, Manufacture, Supply, Delivery and Commissioning of the Sludge Management Project, for the amount of $499,980.00 exclusive of GST." BACKGROUND Council has received funding towards a new Sludge Management Project comprising a new Belt Press and associated works and ancillary structures for the Kuranda Wastewater Treatment Plant under the Queensland Royalties for the Regions program. Total funding from the program is $140,000 with Council being required to fund any balance once a tender has been accepted. Tenders closed on 26 November 2015 for the design, manufacture, supply, delivery and commissioning of the Sludge Management Project works for the Kuranda Wastewater Treatment Plant. The Sludge Management Project comprising a new Belt Press and associated works and ancillary structures area of a wastewater treatment plant is critical to the functionality of the Page 325

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plant. The supply, installation and commissioning of appropriate sewerage sludge treatment works will remove nutrients unnecessarily overloading the treatment process and causing Environmental Authority exceedances for elevated phosphorus levels in the effluent. The works will also eliminate the risk of the current undersized sludge lagoons from overspilling and entering Jumrum Creek which is located within a State Conservation Park and the nearby Barron River; a major river entering the Great Barrier Reef Lagoon. The calling of tenders consisted of two options for submission; design, manufacture, supply, delivery and commissioning of the Sludge Management Project works or alternatively equipment supply only. When tenders closed the following offers had been received: All Tenders Tenderer Abergeldie Construction Pty Ltd Abergeldie Construction Pty Ltd Pensair Utilities Pty Ltd

Design and Commission (DC) or Supply Only (SO) DC

Lump Sum Price (excluding GST) $499,980

$284,730

FGF Developments Pty Ltd

CST Wastewater Solutions Pty Ltd*

Aquatec Maxcon Pty Ltd

$698,139 $759,110 $303,450: CST Wastewater Solutions Pty Ltd (*nonconforming offer) $267,300

Table 1 Summary of All Tenders Received Project Constraints Identification The tenders were assessed in accordance with the MSC Procurement Policy with the following constraints identified as project stoppers:  Project delivery timelines and grant funding milestones: A key grant funding milestone is approval for the project in December 2015, this would then allow, and not complicate the grant funding timelines and milestones and assist to ensure delivery lead times of the belt press equipment are on schedule and are dependent on a resolution from Council for approval in December 2015.  As such it was determined early in the assessment that the preferred method of delivery for this project is design, manufacture, supply, delivery and commissioning of the project.

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Comments on Design, Supply and Commission Tenders Design &Construct Tenders Tenderer Lump Sum Price (excluding GST) Abergeldie Construction Pty $499,980 Ltd Pensair Utilities $698,139 Pty Ltd FGF Developments Pty $759,110 Ltd Table 2 Summary of Design, Supply and Commission Tenders Abergeldie Construction Pty Ltd This company is based in Brisbane and is offering an Italian manufactured Sernagiotto Belt Press. There are more than 200 of the Sernagiotto unit Belt presses in Australia with Cairns Regional Council having the Sernagiotto unit at its Marlin Coast Wastewater Plant and Townsville City Council having a unit at its Mt St John Wastewater Plant. Extensive reference sites for similar Belt Press design and manufacture have been provided in the tender and from contacting references (CRC) adequate referral information is available on similar sites. The offer is extremely good in respect of the scope of the Belt Press works sought for the proposed project at the plant. FGF Developments Pty Ltd FGF Developments is based in Cairns and Mareeba and has an extensive portfolio of contracting works in the civil construction fields associated with sewer and water projects. In this instance the company is offering a TEMA Australian manufactured Belt Press which when supplied will be installed by FGF Developments Pty Ltd. TEMA belt presses are common throughout Australia with the two closest sites to MSC being at Atherton and Malanda. TEMA are a quality product and while FGF Developments having extensive experience with water and wastewater civil projects the company has not undertaken any work of this nature. Pensar Utilities Pty Ltd Pensar Utilities Pty Ltd is based in Cairns and has an extensive portfolio of contracting works in the civil construction fields associated with sewer and water projects. In this instance the company is also offering a TEMA Australian manufactured Belt Press which when supplied will be installed by Pensar Utilities Pty Ltd. Pensar Utilities PTY Ltd whilst having extensive experience with water and wastewater civil projects has only undertaken a limited amount of this type.

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Comments on Supply Only Tenders Equipment Supply Tenders Tenderer

Lump Sum Price (excluding GST)

Abergeldie Construction Pty Ltd

$284,730

Error! Not a valid link.

$303,450: CST Wastewater Solutions Pty Ltd (*non-conforming offer)

Error! Not a valid link.

$267,300

Table 3 Summary of Supply Only Tenders Comments on Tenders Abergeldie Constructions Pty Ltd has the only equipment offer that is satisfactory in terms of delivery and supply, however as previously stated due to the electrical installation complexities it is recommended Council accept the offer of design, manufacture, supply, delivery and commissioning of the Sludge Management Project works from Abergeldie Constructions Pty Ltd. The equipment offer from CST Wastewater Solutions Pty Ltd is Non-conforming offer due to no tender schedules being completed. CST Wastewater Solutions Pty Ltd offered the Italian made Ecomacchine belt press and CST has an extensive history of equipment installations across Australia. CST also states in its covering letter of offer that its offer is generally conforming to the tender specification, however the tender was required to be completely conforming to be considered with the other tenders received. The equipment offer from Aquatec Maxcon Pty Ltd is French manufactured EMO equipment. There is a similar unit in place at the Lotus Glen Wastewater Plant, however this offer has an Equipment delivery schedule of 6 months which does not allow sufficient time for installation and commissioning prior to 30 June 2016 which is the close out date for the R4R grant funding acquittal. Tender Assessment The tender criteria and weightings:  Price (40%);  Methodology (20%);  Experience (15%);  Personnel (15%);  Local Content (10%). Methodology: Price is a calculated formula dependent on the actual tender received against the median of all prices received. Scores for the other criteria are subject to knowledge of the tenderers performance on previous projects. Scores for each criteria are out of 5 with 5 being the highest possible score.

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Assessment Results: All tenders have been assessed on the above basis, with the scoring resulting in the following (out of a maximum possible five (5) points): Abergeldie Construction Pty Ltd 3.70 FGF Developments 3.44 Pensar Utilities Pty Ltd 3.43 TENDERER

Practical Completion

FGF Developments Pty Ltd

18 weeks from award.

Pensar Utilities Pty Ltd

27/6/16 (based on contract award date of 5/1/16): 25 weeks

CST Wastewater Solutions Pty Ltd

Non-conforming offer

Aquatec Maxcon Pty Ltd

6 months delivery to site, equipment supply only

Abergeldie Constructions Pty Ltd

18/7/16 (based on contract award date of 7/12/15): 32 weeks, but includes Christmas/New Year break.

Table 4 Practical Completion Dates Offered By Tenderers The scoring reflects the opinion that Abergeldie Construction Pty Ltd offers Council the best value for money, background, experience, skill and product to satisfactorily meet the requirements for an operational Sludge Management Project of this magnitude. Council has an agreement under the Royalties for the Regions program that provides $140,000 towards this project. The balance of the proposed expenditure will be required to be funded from current Sewerage reserves where sufficient funds are currently available. The allocated Council capital budgeted contribution to this project is $240,000.00. However the tenders received were greater than the budgeted amount and Council is requested to formally approve a further $100,000.00 to this project. The works will be completed in the 2015 / 2016 financial year. LINK TO CORPORATE PLAN ECON 3 - Undertake the management of Councilâ&#x20AC;&#x2122;s assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community. CONSULTATION Internal Council officers. External Yabbie Pond Pty Ltd

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LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) The proposed works form part of Councils compliance with the Environmental Licence Conditions for the Kuranda Wastewater Treatment Plant. POLICY IMPLICATIONS Nil. FINANCIAL & RESOURCE IMPLICATIONS Capital Funding from Royalties for the Regions and Council Sewerage reserves. Operating Nil. Is the expenditure noted above included in the 2015/2016 budget? Yes. If not you must recommend how the budget can be amended to accommodate the expenditure Nil. IMPLEMENTATION/COMMUNICATION The works will not have a direct impact on residents. ATTACHMENTS 1.

Nil.

Date Prepared:

3 December 2015

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ITEM-14

Wednesday 16 December 2015

TENDER EVALUATION TMSC2015-13 - MAREEBA WASTEWATER TREATMENT PLANT - DESIGN AND CONSTRUCTION

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

16 December 2015

REPORT OFFICERâ&#x20AC;&#x2122;S TITLE: Director Infrastructure Services DEPARTMENT:

Infrastructure Services

EXECUTIVE SUMMARY Tenders have been invited for the Design and Construction of a refurbished Mareeba Wastewater Treatment Plant to meet a design population of 12,500 Equivalent Persons. Tenderers were provided twelve (12) weeks to review the intent of the tender document and prepare and submit tenders. Tenders have closed and have been assessed. This report sets out the details of the tenders received, the assessment process, the short list of final tenderers, the preferred tenderer and issues relating to going forward with the delivering of this important piece of infrastructure for Mareeba Shire Council. OFFICER'S RECOMMENDATION "That Council: 1. Award Contract TMSC2015-13 Mareeba Wastewater Treatment Plant Design and Construct to Downer Utilities Australia Ltd for the lump sum of $13,724,840 (exclusive of GST): and 2. Authorise the Chief Executive Officer to enter into such negotiations with the Downer utilities Australia Ltd in order to: - Finalise the inclusions and exclusion to the Contract - Finalise and agree with Downer Utilities Australia Ltd the final scope of contract departures that are acceptable to both parties - Determine a future augmentation arrangement that is free from services and encumbrances to enable any future augmentation to proceed smoothly; and 3. Receive monthly progress reports on the project to keep Council up to date and to authorise any required scope or variation alterations."

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BACKGROUND Tenders were invited on 1 August 2015 for the design and construction of the Mareeba Wastewater Treatment Plant. The tenders were advertised to close on Tuesday 27 October 2015. Tenderers were advised in the tender advertisement that the proposed refurbished Mareeba Wastewater Treatment Plant is for a design population of 12,500EP. The effluent parameters are for a standard Biological Nutrient Removal (BNR) plant configuration with the inlet works for the refurbished plant to be excluded from this contract. Mareeba Wastewater Treatment Plant Licence It is considered important that prior to providing commentary on the initial tender document and tenders received, that the licence background for the refurbished plant be again placed before Council. Currently, the existing plant release limits are not consistent with the current model operating conditions for ERA 63 - Sewage Treatment. That is, the licence does not reflect the more holistic approach to setting water quality objectives for receiving waters nor does it reflect the better understanding of treatment process systems. Setting release limits that are consistent with current Queensland licensing and process design targets, will drive a positive outcome for nutrient concentrations in the receiving waters. It was initially proposed to the Department of Environment and Heritage Protection that a staged replacement of the current release limits be granted as follows: Surface Water Release Limits by December 2017 Release Long Quality Point Unit Minimum Term Characteristic *1 Name Median W3 BOD5 mg/L 5 W3 Total Suspended Solids mg/L 10 W3 Ammonia mg/L 1 *2 W3 Total Nitrogen mg/L 10 *2 W3 Total Phosphorus mg/L 3 W3 pH 6.5 *3 W3 Faecal Coliforms Org/100 ml 1000 *5 W3 Free Residual Chlorine mg/L W3 Dissolved Oxygen 2 Table 1 Proposed Release Limits that apply to fully treated flows up to 132L/s *1 *2 *3

Long term th 80 *4 percentile

Maximum

Frequency

25 30 5 30 9 8.5

Fortnightly Fortnightly Fortnightly Fortnightly Fortnightly Fortnightly Monthly Fortnightly Fortnightly

4000 0.7

Median based on a minimum of 26 consecutive samples with the exception of faecal coliforms. TN and TP result based on a 24 hour composite sample. Determined by a minimum of 5 grab samples taken on a day at regular intervals of not less than 30 minutes apart. Four out of

the 5 samples taken on the day shall have a Faecal Coliform count of less than 4,000 org/100ml. The median of the samples taken on the day shall have a Faecal Coliform count less than 1,000 org/100 ml. *4 *5

Long term 80%ile is based on a minimum of 26 consecutive samples with the exception of faecal coliforms. Determined by onsite colorimeter test kit. Not a NATA method to avoid chlorine decay.

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Surface Waters Limits by December 2025. Limits apply for full treated flow only (excluding bypass) up to 132 L/s Release Quality Point Characteristic Name W3 BOD5 W3 Total Suspended Solids 2 W3 Ammonia *2 W3 Total Nitrogen *2 W3 Total Phosphorus W3 pH *3 W3 Faecal Coliforms *4 W3 Free Residual Chlorine W3 Dissolved Oxygen Table 2 2025 Proposed Release Limits *1 *2

Unit

Minimu m

mg/L mg/L mg/L mg/L mg/L

Long term *1 median 5 10 1 5 2

Long term 80 *3 percentile

6.5 Org/100 ml mg/L

1000

Maximum

Frequency

25 30 4 15 5 8.5

Fortnightly Fortnightly Fortnightly Fortnightly Fortnightly Fortnightly Monthly Fortnightly Fortnightly

4000 0.7

Median based on a minimum of 26 consecutive samples with the exception of faecal coliforms. Ammonia, TN and TP result based on a 24 hour composite sample.

Determined by a minimum of 5 grab samples taken on a day at regular intervals of not less than 30 minutes apart. Four out of the 5 samples taken on the day shall have a Faecal Coliform count of less than 4,000 org/100ml. The median of the samples taken on the day shall have a Faecal Coliform count less than 1,000 org/100 ml. *4

Determined by onsite colorimeter test kit. Not a NATA method to avoid chlorine decay.

In requesting an alteration to the Ammonia levels, it was necessary that alterations to other parameters be proposed. This is particularly the case in the staged approach to the levels proposed for total nitrogen and total phosphorous. All modern plants are able to meet these requirements. The above staged approach was proposed to the Department in a formal licence amendment application which was lodged in May 2015. During June 2015, it became apparent that the Department of Environment and Heritage Protection (DEHP), may not provide the new licence for the refurbishment until the end of July 2015. Under such a scenario, and allowing time for documentation finalization, tendering, tender review and reporting, Council would have then not been presented with a tender report until early in 2016. This was considered unacceptable and officers entered into discussions with officers of DEHP to determine whether an earlier licence decision could be achieved. DEHP, on 26 June 2015, issued a new licence for the plant. DEHP determined that a staged licence as proposed by Council could not be approved but that the proposed 2015 licence parameters (with some slight modifications) would be in place on completion of the refurbishment works. DEHP has however placed the following qualification on the licence issued on 26 June 2015: "This is to confirm that the conditions of Environment Authority EPPR01792213 relating to surface water release limits may be amended in respect to the Mareeba Sewage Treatment Plant in the event that Council obtains further information to demonstrate that these limits will pose an unreasonable financial implication on the community. Council will be required to provide sufficient information demonstrating that all reasonable and

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practicable measures will be taken to prevent or minimize the likelihood of environmental harm." Basically this means that if the tenders received based on the issued licence are too great a financial burden on Council, Council can then re-negotiate an alternative set of parameters that would make the project viable and still achieve the requirements of DEHP. Current licence requirements Release Point Name W3 W3 W3 W3 W3 W3 W3 W3 W3

Quality Characteristic BOD5 Total Suspended Solids Ammonia Total Nitrogen Total Phosphorus pH Enterococci Total Chlorine Dissolved Oxygen

Unit

Minimu m

mg/L mg/L mg/L mg/L mg/L

Long term *1 median 5 10 1 5 2

6.5 Org/100 ml mg/L

230

Long term th 80 3 percentile

Maximum

Frequency

25 30 4 15 5 8.5 700 Monitor only

Fortnightly Fortnightly Fortnightly Fortnightly Fortnightly Fortnightly Monthly Fortnightly Fortnightly

DEHP has gone away from Faecal Coliforms (harmful to the digestive system, with some pathogenic to humans) to Enterococci (normal inhabitants of the intestinal tract that may cause urinary tract infections, infective endocarditis, bacteremia etc). This change was considered reasonable. Tender Invitation Document Tenderers were advised that the scope of works under the Contract included, but was not limited to design, construction, pre-commissioning and commissioning of the following: -

Preliminary Treatment Work including diversion of sewer main, incorporation of the Council supplied package inlet works and associated works; Connection from existing septage reception facility pumping station to the Council supplied package inlet works; Leachate flow balancing storage, pretreatment (if required), transfer pumping and associated works at the Mareeba Landfill site; Foul water package pumping station and associated works; Bioreactor including mixing equipment, aeration equipment, scum harvester, access stairs and platforms and associated works; Bioreactor solids separation system and associated works; Return Activated Sludge (RAS) pumping station and associated works; Scum pumping station and associated works; Disinfection which can include chlorine contacting tank/effluent main and entry to the discharge channel or other processes; Waste Activated Sludge (WAS) pumping station and associated works; WAS thickening facility and associated works; Aerobic Digester including aeration equipment, access stairs and platforms and associated works as an optional item; Sludge Dewatering facility and associated works including dewatering equipment, truck loading area and transfer equipment, polymer dosing system, access stairs, platforms and associated works; Page 334

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Chemical Dosing Facility including but not limited to delivery bund, alum bulk storage tank and bund, sodium hypochlorite bulk storage tank and bund, chemical collection tank, dosing equipment, safety equipment and access stairs and platforms and associated works; Services facility including control room, laboratory, lunch room, amenities, motor control centre (MCC) room, and associated works Interconnecting pipework and associated valves and fittings between structures, including connection to existing assets and structures; Potable water ring main and hydrants, including connection to existing potable watermain valving, fittings, RPZD’s and associated works; On-site effluent re-use pumping station, ring main, valving, fittings, washdown hoses and associated works; Bulk earthworks in all classes of material, detailed excavation and off-site disposal of excess material; Roadworks, car parks, setdown and hardstand areas, kerbing, stormwater drainage, and subsoil drainage works; Building fittings, finishes and services including Heating, Ventilation & Air Conditioning (HVAC) and plumbing; Generator, load bank and associated works; Main Switchboard / Motor Control Centre(s) Lightning protection system; Field Instrumentation and local control panels; Power, control and communications cabling, conduits, pits and associated cable ladder / tray and fixings; PLC hardware system, communications hardware and SCADA system to provide functionality as per the Control Functional Specification; Site lighting and power; Factory Acceptance Testing (FAT) and Site Acceptance Testing (SAT); Site services including but not limited to relocations and extensions; Firefighting; Site restoration, including landscape works; Disposal, spreading and levelling of excess spoil on site in a location directed by the Principal; Site fencing and access gates; Work as Constructed Documentation; Pre-commissioning and commissioning for of all of the above scope of work; Preparation of Operation and Maintenance (O&M) manuals and work as constructed information; Provision of any special tools required for removing and maintaining equipment; and Training to plant operators and maintenance staff

All Tenderers were requested to submit a design that conforms to the requirements of the specifications marked as ‘shall’ or ‘must’. The Principal will only consider plant designs that utilise activated sludge processes. The plant designs offered were advised must not include the following technologies: • Wetland processes. • Trickling filter processes either the existing or new filters. • Technologies offered must have a proven track record of operation in Australia for at least 7 years. The Tenderers were requested to provide two priced options that include:

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â&#x20AC;˘ A plant with dewatering and no digestion. Balance sludge storage may be required to meet the dewatering requirements specified in this specification. â&#x20AC;˘ A plant with digestion to produce a Grade B stabilised biosolids with dewatering. The plant is to be commissioned on sewage and be subject to an intensive 28 day effluent quality proving period. This is to ensure that the refurbished plant is capable of meeting licence limits. Tenderers were advised that the Council will only consider aerobic or heated anaerobic digestion technologies. Sludge lagoon digestion and other technologies were advised would not be acceptable and must not be offered. Additionally, tenderers were advised that the Council may elect to select and award a tender for either of the digestion and no digestion options. For the allowable plant designs, the specification includes various protections (i.e. equipment selection operating approach etc) to ensure the Council is delivered an asset, which will provide long-term operational resilience. However, a key consideration for the Council would be the capital cost. It was advised that the Council may consider alternative tenders if the departure represents significant capital cost saving(s), provided it was not an excluded technology and provided it did not present unacceptable licence compliance or long-term operations and maintenance cost risks. Alternative tenders were advised would only be considered if a conforming design which meets the specification requirements was offered. Significant cost savings referred to above were advised would be assessed by the Council during tender assessment, however it was expected that savings to be in the order of 10% of the lump sum tender cost, when compared to the conforming offer, would be considered significant. In referring to the above it is considered informative for Council to understand the differences between the primary biological treatment systems that would most likely be offered Membrane Bio-Reactor (MBR) or Sequence Batch Reactor (SBR). The following table sets out the advantages and disadvantages of each of these processes the two lowest cost offers considered most compliant and likely to meet the licence.

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MBR (Monadelphous offer)

Wednesday 16 December 2015

Advantages

Disadvantages

Excellent water quality (turbidity and pathogen removal). Very robust large reactor. May not need bioreactor upgrade for 16,500EP.

High energy usage (likely $52k per year for Mareeba).

Excellent Nitrogen removal likely.

Relies on power. Failure could lead to sewage overflows. However, risk is low with on-site power generation.

Membrane replacement required every 10 years (likely cost $640k for Mareeba).

Normally includes biological Phosphorous removal and potentially no Alum dosing. Sludge rich in Phosphorous (fertiliser value). SBR (Downer offer)

In power failure, will fail safer than MBR. Settled (with part solids removed) sewage will normally overflow decant weirs after a period.

Lower water quality for reuse. May need filtration added later if high end reuse is targeted. MBR will not need filtration.

Robust forgiving process, simpler to operate

Likely higher Nitrogen than a standard MBR process, however likely to be within licence with sugar dosing. Need for a post bioreactor chlorination process. MBR will meet the limits without separate disinfection.

Lower energy usage in comparison to an MBR process.

In addition to the above, commentary is provided on the optional requirement for digestion. The issue relating to digestion relates to risk. If the refurbished plant proceeds now without digestion, there could develop in the future a need to install a digester in order to reduce risks associated with sludge and odour management. Retrofitting a digester to an operational plant also comes at a higher expenditure level than funding a digester at the time of plant construction. Therefore the issue of whether a digester is installed now or in the future relates mostly to risk management, which will be addressed further in this report. Tenders Received When tenders closed on Tuesday 27 October 2015, the following offers were received: Stirloch Constructions Pty Ltd Monadelphous Engineering Pty Ltd Downer Utilities Australia Ltd BMD Constructions Pty Ltd Cockram Envico Guidera O'Connor Pty Ltd Tedra Australia Pty Ltd

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Pricing as tendered has not been provided in this section of the report as during the process of tender assessment and questioning of tenderers, it was necessary that clarification of various matters occurred and in that clarification, individual component pricing altered. This situation is common with design and construct tenders for similar infrastructure as tender assessment is aimed at ensuring that all tenders, where possible and practical, are assessed on a like for like basis. Probity Since the tenders have closed, each original tender has been stored in a lockable cupboard within the Kowa Street depot. Access to that cupboard has only been available by the Director of Infrastructure Services and the Personal Assistant to the Director. Access to the tenders has been provided to: Director Infrastructure Services Personal Assistant to Director Infrastructure Services Manager Water & Waste Environmental Compliance Officer Two (2) representatives from Hunter H2O The Director Infrastructure Services has taken the lead responsibility for the tender assessment under this contract with technical assistance from the Manager Water and Waste, Environmental Compliance Officer and Hunter H2O. The report is now structured around: -

Tenders received Tender pricing as received Issues relating to minimum or no assessment of some tenders Compliance with tender requirements Questions phase of the tender assessment Comparison of totalled up capital costs Comparison of operational and maintenance costs on a whole of life basis Proposed funding Recommendations

Tenders Received Stirloch Constructions Pty Ltd Stirloch Constructions is a mid-tier multi-disciplined engineering construction company with projects currently being completed in Queensland, New South Wales and Victoria. The company has a managed annual turnover in excess of $35 million. Currently Stirloch Constructions is undertaking a $5.6M project at the Landers Shute WTP for SEQ Water and a $2.3M project at the Redcliffe WWTP. Projects the company advises that are similar to the Mareeba project that it has completed in the last five (5) years include a $13.5M project at Portland WWTP, a $6.5M project at Image Flat WTP, a $4.2M project at Bribie Island WWTP and a $6M project at Luggage Point WWTP. The company has provided two (2) alternative offers, primarily providing information on its preferred tender â&#x20AC;&#x201C; Alternative 1. Page 338

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Alternative 1 1. Main Submission: BNR Treatment Plant; located to the north of the existing plant The key feature include; - Generally in accordance with MSC specification and preliminary building layout - Building layout and material (Control/switch room, blower room and dewatering building) to MSC’s specification - Bioreactor civils tank sized for 16,500EP (no future upgrade on the bioreactor required) - The main pipelines have a hydraulic capacity sized for 16,500EP (no future upgrade on main pipelines required) - Turning circles for semitrailer vehicles allowed - Dosing plants generally in accordance with the tender specification - New discharge pipeline - The option of utilising the existing secondary clarifier as a balance tank Alternative 2 1. BNR Treatment Plant; integrated within the existing plant The key feature include; • • • • • • •

Utilising the land within the existing plant area All civil works and pipelines sized for the alternate flow of 16,500EP No clearing of land to the north of the site Utilising the existing outfall from the secondary clarifier for storm flows Alternative dosing setup to that specified Utilising existing access to the plant Alternative building layout and material

As tendered the Stirloch Constructions Pty Ltd tender for the Alternative 1 proposal is: -

$9,980,551.00 including the digestion proposal $9,590,214.00 excluding the digestion proposal Additionally there is a proposed cost of $243,449.00 for managing the leachate discharge from the Mareeba landfill

These prices are GST exclusive. Note: Stirloch tender submission including price schedule and technical schedule is based on Stirloch’s main submission As mentioned earlier, there is a need to ensure compliance of this tender with the tender requirements and against other tenders to ensure Council finally considers like for like offers. Monadelphous Engineering Pty Ltd Monadelphous Engineering has operated for over 35 years and is an experienced water and wastewater constructor. The company has designed, constructed and commissioned plants in Western Australia, South Australia, Victoria, New South Wales and Queensland. Currently Monadelphous Is undertaking a $15M project at the Oxley Creek WWTP and an $8M Flood resilience Project, both for Queensland Urban Utilities. Additionally, the company Page 339

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is completing a $2M upgrade of the Blackwater WTP for the Central Highlands Regional Council. Most recently, Monadelphous has completed projects at the Rochester Water Reclamation plant, Theodore WWTP and the Discovery Point Recycled Water Plant. The company in 2014 undertook a similar sized project to the Mareeba Plant for Unitywater at Maleny. Monadelphous Engineering is proposing a membrane activated sludge process for the proposed Mareeba Wastewater treatment Plant refurbishment. The biological process at the Mareeba STP consists of an activated sludge process in a compartmentalised bioreactor with anaerobic, pre-anoxic, aerobic and post-anoxic reactors. The process configuration is commonly known as a 5 stage Bardenpho process. Microbial action within the tanks breaks down organic matter and the cycling of the mixed liquor through aerobic/anoxic conditions leads to the removal of nitrogen through nitrification and de-nitrification. The membrane filtration system is supplied by MEMBRANE and consists of hollow fibre membranes potted into modules and mounted within a frame. The collection of membranes mounted in a frame is referred to as a cassette. Each cassette consists of 48 modules each having 34.4 m2 (370 ft2.). There are four membrane trains. The membrane filtration system has a nominal filtration size of 0.04 Îźm. Particles greater than 0.04 Îźm are retained on the outside of the membrane whilst the treated effluent and particles less than 0.04 Îźm are able to pass to the lumen side of the membranes. Filtration takes place from the outer surface of the fibre to the hollow inner core or lumen (outside in). A permeate suction pump applies suction to the inside of the membrane fibre. Feed liquid passes through the porous wall of the fibres under suction, while the solids in the feed stream are retained on the outside of the fibre wall. A combined jet flow and air scrubbing action provide a shear force on the surface of the membrane to control solids build-up. The membranes are a self-cleaning system which employs a proprietary two-phase jet scrubbing system. The jet scrubbing provides sufficient turbulence to ensure the solids do not build-up on the membrane surface. As tendered, the Monadelphous Engineering Pty Ltd financial offers for the contract are as follows: -

$13,965,464.00 including the digestion proposal $13,092,767.00 excluding the digestion proposal Additionally there is a proposed cost of $354,258.00 for managing the leachate discharge from the Mareeba landfill

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Downer Utilities Australia Ltd Downer Utilities Australia Ltd is well established in the water and wastewater industry throughout Australia. Downer has recently acquired Tenix which was responsible for the design and construction of the Atherton and Malanda Wastewater Treatment Plants. The staff of Tenix now work under the banner of Downer and bring that company's experience into the broader Downer company. Downer currently has major water and wastewater infrastructure projects throughout Australia. Current projects are being undertaken for Logan Water Alliance, Redland City Council, Melbourne Water and Sydney Water. Downer has recently undertaken similar projects to the Mareeba project at Wagga Wagga and Proserpine. Downer Utilities is offering a two basin Sequence Batch Reactor (SBR) process as the first stage of the upgrade of the treatment plant. Downer believes this offer will provide the benefit in terms of capacity for high wet weather flows, high effluent quality, operational flexibility and reliability whilst providing the best value for money. The Bioreactor is proposed to be designed to suit the requirements of a future MBR flow sheet configured initially to operate in SBR mode. The bioreactor is sized to provide a 12,500 EP capacity of ADWF = 3.8 ML/day as an SBR and the ultimate >16,000 ep capacity (5 ML/day) if converted to a MBR. A two-basin Sequence Batch Reactor (SBR) process is proposed in the first stage of the upgrade of the WWTP. Included in the Downer proposal are: -

Installation of a new packaged inlet works, including screening (2 x 100% screens) and grit removal (Principal supplied) Decommissioning of the existing inlet works A new 12,500 EP (3.8 ML/day dry weather flow) two-basin SBR-type bioreactor (33 m long x 13 m wide x 6 m high) Two new bioreactor aeration blowers (100% duty/standby) Decommissioning of the existing Primary Settling Tank (PST), trickling filter, Secondary Settling Tank (SST) and sludge storage tank Re-use the existing PST for storage of leachate transferred from the landfill site Provision of leachate delivery pumps to combine leachate with screened and degritted sewage in the treatment process Re-commissioning of the existing SST for treated effluent polishing and flow balancing. A new Chlorine Contact Tank New chemical dosing systems for alum, liquid sugar syrup and sodium hypochlorite Optional three cell, 25-day sludge age aerobic biosolids thickening and digestion process with two new digester blowers (100% duty/standby) -

A new mechanical biosolids dewatering system A new biotrickling filter system for odour capture and treatment New switch room and switchboards New amenities building Suitable connections for a future upgrade to a MBR system (i.e. membrane feed pumping and mixed liquor return stubs)

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As tendered, the Downer Utilities Australia Pty Ltd financial offers for the contract are as follows: -

$14,128,690.00 including the digestion proposal $13,720,690.00 excluding the digestion proposal Downer Utilities did not provide a cost for managing the leachate discharge from the Mareeba landfill

These prices are GST exclusive. As mentioned earlier, there is a need to ensure compliance of this tender with the tender requirements and against other tenders to ensure Council finally considers like for like offers. BMD Constructions Pty Ltd BMD is a multi-disciplinary design and construction company that has completed many major infrastructure projects throughout Australia. In this instance, BMD has teamed up with consulting engineering company Aurecon to design and construct a refurbished plant in a SBR configuration. Currently BMD has works in hand to the value of approximately $209M throughout Australia. Of these works, BMD advises that there are contract works on eleven (11) wastewater treatment plants in Tasmania where new inlet works are being provided. BMD has in recent years undertaken similar works to the Mareeba project for SA Water, Power and Water Corporation and the Department of Defence. The BMD proposal for the Mareeba Wastewater Treatment Plant includes the following: -

A package inlet works Plant and secondary treatment bypasses Two SBRs operating in parallel, incorporating: - A feed splitter and intermittent feed system - A mixed anoxic selector zone in each SBR - Aeration blowers and diffused aeration - Decanters An MLR/WAS pumping system Instrumentation required for monitoring and control A decant balance tank to reduce peak flows prior to disinfection Two chlorine contact tanks (CCTs) operating in parallel for disinfection A service water pump station A waste activated sludge (WAS) balance tank to reduce thickening flows A gravity thickener to thicken WAS prior to digestion A three cell aerobic digester including submerged mechanical diffused aeration Belt filter press (BFP) dewatering A biosolids outloading facility A foul water pumping station A potable water system Acetic acid dosing to the SBRs for TN removal (if required) and leachate risk mitigation Alum dosing to the SBRs for phosphorus removal Caustic soda dosing for alkalinity and pH control Sodium hypochlorite dosing for disinfection Polymer dosing for dewatering performance and recovery

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As tendered, the BMD Constructions Pty Ltd financial offers for the contract are as follows: -

$14,783,144.00 including the digestion proposal $15,462,104.00 excluding the digestion proposal Additionally there is a proposed cost of $135,181.00 for managing the leachate discharge from the Mareeba landfill

These prices are GST exclusive. As mentioned earlier, there is a need to ensure compliance of this tender with the tender requirements and against other tenders to ensure Council finally considers like for like offers. Cockram Envico Cockram Envico is a formal joint venture relationship between Cockram and CCB Envico primarily aimed at bringing an enhanced delivery capability to clients nationally in the water infrastructure sector. CCB Envico is a well-established specialist water and environmental sector construction company with a long track record in the construction of water and waste water treatment plants. Cockram Envico has good recent relevant experience in wastewater design and construction contracts and with NSW Public Works as the supervising Engineers team are in the final stages of delivering the $24M Dubbo Wastewater Treatment Plant Augmentation. The company has experience across many industries, all in the human health and wellbeing sectors. Envico has constructed many water treatment facilities. In addition for this project Cockram Envico advises that it has selected as its nominated mechanical supply, install and commission contractor Laurie Curran Water. The company advises that there is a long history of association of joint delivery of projects between Envico and Laurie Curran Water. The proposed design partner for Cockram Envico on the Mareeba project is NSW Public Works. Cockram Envico advises that its proposal for Mareeba Wastewater Plant are based on the Intermittent Decanted Extended Aeration (IDEA) treatment process utilising two 6,250 EP capacity biological reactors. These are proposed to be configured as partially in ground vertical sided concrete units and are provided with a diffused (subsurface) aeration system and proprietary central effluent decanter. These reactors are proposed to provide full treatment to 3 x AWF and partial treatment to 7.5 x ADWF (PIF). This capacity will minimise bypass of untreated sewage from the inlet works. -

Associated treatment units proposed are: - a separate septage receival facility comprising (existing) a bunded tanker unloading hardstand and â&#x20AC;&#x153;Kamlockâ&#x20AC;? coupling for connection of discharge, a 25 kL tank, screening - system and pumping station for transfer of septage to the inlet works. - a leachate storage tank (250 kL) and transfer pump system (4 L/s) chlorine contact tanks and chlorine dosing system for disinfection sludge balancing storage tank gravity drainage deck for thickening an aerobic digestion system (option) with the following: Page 343

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- three compartment digester - diffused aeration system a belt filter press sludge dewatering system and associated equipment and building. chemical (alum, caustic soda, sodium hypochlorite and sodium bisulphite (if required) storage and dosing systems an electrical (PLC based) control and SCADA monitoring system a site amenities/control building a blower/switchroom building site pipework for conveyance of sewage, treated effluent, waste activated sludge, sludge lagoon supernatant and treated effluent (recycled water)

As tendered, the Cockram Envico financial offers for the contract are as follows: -

$15,496,402.00 including the digestion proposal $14,809,872.00 excluding the digestion proposal Additionally there is a proposed cost of $421,202.00 for managing the leachate discharge from the Mareeba landfill

These prices are GST exclusive. As mentioned earlier, there is a need to ensure compliance of this tender with the tender requirements and against other tenders to ensure Council finally considers like for like offers. Guidera O'Connor Pty Ltd Guidera Oâ&#x20AC;&#x2122;Connor (GO) is a private Australian company specialising in the design and construction of Water and Wastewater Treatment facilities. We commenced operations in 2001 and in that time have delivered in excess of 250 water projects throughout Australia,mainly for large water authorities such as SA Water and the WA Water Corporation. Guidera O'Connor advises that the plant process design offered complies with the specification and meets the requirements of the MSC Environmental Protection License. Guidera O'Connor propose to utilise a Sequencing Batch Reactor (SBR) process including 5mm inlet screens and grit device (by MSC), a common structure that houses 2 x SBR basins and Post Equalisation tank. Two of the existing structures (primary clarifier and humus tank) will become redundant and be modified to operate as storages associated with the new STP. Guidera O'Connor advises that the design provides significant power savings when the plant is operating at less than design load. The blowers will run only when needed, so power draw is optimised, resulting in lower operational expenditure. The mixers will operate independently to provide mixing of the biomass. As tendered, the Guidera O'Connor financial offers for the contract are as follows: -

$16,712,469.00 including the digestion proposal $14,539,776.00 excluding the digestion proposal Additionally there is a proposed cost of $102,572.00 for managing the leachate discharge from the Mareeba landfill

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Wednesday 16 December 2015

Tedra Australia Pty Ltd Tedra is a subsidiary company of the ACS Group which has as its water and wastewater specialists Tedagua S.A and Drace Infrastructure. Both Tedagua and Drace have experience of designing, building and commissioning water and wastewater treatment plants around the world. Tedra Australia Pty Ltd has recently been awarded a contract to build a 9ML/D recycled water treatment plant at Altona in Melbourne for City West Water. For the Mareeba project, Tedra Australia Pty Ltd has offered a SBR process. As tendered, the Tedra Australia Pty Ltd financial offers for the contract are as follows: -

$19,295,875.00 including the digestion proposal $18,030,745.00 excluding the digestion proposal Additionally there was no cost offered for managing the leachate discharge from the Mareeba landfill

These prices are GST exclusive. As mentioned earlier, there is a need to ensure compliance of this tender with the tender requirements and against other tenders to ensure Council finally considers like for like offers. Compliance with Tender Requirements In the initial assessment of the tenders, all tenders were reviewed by the panel for compliance with the tender requirements. In undertaking this task, it became apparent that the tenders of Cockram Envico, Guidera O'Connor and Tedra Australia, would not meet project objectives. This decision related to the prices as tendered, particular processes offered, and experience of some (but not all). It was considered of little benefit to undertake this assessment, the tenders of Cockram Envico, Guidera O'Connor and Tedra Australia will not be considered further in this report. In order to commence the process of endeavouring to ensure that the balance of the tenders to be considered were on a like for like basis, it has been initially necessary to determine the significant technical departures of issues from the tender specification. For the remaining tenders to be assessed, Stirloch, Monadelphous, Downer and BMD, the following was identified as the significant technical departures:

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Stirloch

Monadelphous

Specification non-compliances A lot of schedules not Exclusion on need to complete with TBA comply with licence noted. DO limit No scum offered

removal

A complying 3 cell digester was not offered A common MBR and digester blower system was offered. Separate units were specified.

SOTR oxygenation optional price not included Chemical phosphorus removal using ACH rather than alum was offered Significant Issues Quality and robustness of the process design. Refer discussion later.

No scum offered

removal

Only one not two digester feed pumps provided.

Wednesday 16 December 2015

Downer

BMD

Landfill leachate lagoon not offered.

Sewage parameter ratios included which are not in the IDE specification.

Only one not two digester feed pumps provided. No WAS flow meter offered.

Chlorine contact tank size very small and may present an issue for compliance with the maximum enterococci limit.

Unacceptable limit on nonbiodegradable nitrogen.

Full redundancy in important 2 mm fine screens not offered. To address these departures in respect of the lowest tenderer, Stirloch Constructions, the following additional comments are provided as they relate to the technical issues provided in the Stirloch offer. Modelling using the BiowinTM biological process simulator (a reputable international model) identified the plant would struggle to achieve a median of 5 mg/L total nitrogen. The model predicted 6.1 mg/L. The main reason for this is the size of the anoxic zone and the capacity of the internal recycle between the MBR cells and the anoxic zone. To ensure denitrification in the anoxic zone it is desirable to de-aerate the high DO levels present in the MBR cells before they return to the anoxic zone. The design did not incorporate de-aeration between the MBR and anoxic zones. Most experienced designers would include this as a matter of course. The Process and Instrumentation Diagrams (P&IDs) and General Arrangement (GA) drawings tendered did not show any de-aeration. When this was raised with Stirloch by question the tenderer adjusted the offer and provided material and incorporated de-aeration. This should have been part of the tendered design.

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The tenderer noted the minimum winter bioreactor Sludge Retention Time (SRT) was 29 days and the Mixed Liquor Suspended Solids MLSS) in the MBR is in the range 10,000 to 12,000. Modelling showed this was not possible and likely to sit much higher at 16,000 mg/L. Modelling indicates the plant can only realistically comfortable run at an SRT of 16 days and produce an MLSS within the membrane suppliers target range. This will well below the tenderers quoted value of 29 days. The tenderer noted the non MBR bioreactor part of the process does not need upgrading for a 16,500 EP load. Modelling shows this is not possible and the design SRT at 16 days is already relatively low. In summary the design raised concerns and modelling suggests it may not meet the 5 mg/L median limit at the design capacity of 12,500 EP. It would need some re-design to comfortable meet the licence nitrogen limit. As a consequence of the above the offer of Stirloch Construction Pty Ltd is not considered further. Monadelphous Engineering Pty Ltd Comments on the Monadelphous tender as follows: -

5 stage Bardenpho (biological Nitrogen and Phosphorous process offered). This likely to not need alum dosing and is capable of meeting very low total N < 3 mg/L

Process sizing is very conservative and should provide a lot of process headspace. Reactor is over twice the size of the Stirloch bid and can run up to a 28 day SRT easily. This will enable Mareeba Shire Council to handle dewatering upsets where dewatering is not possible for up to some weeks

Review by Hunter H20 shows process is well sized on all fronts and presents a low effluent quality risk to Mareeba Shire Council

Large bioreactor with significant contingency

Robust fine screens with 100% standby in initial offer

MBR risk if power fails and generator does not start that overflow could occur

MBR system which is mostly automated. Needs a higher level of trained operators

Only marginal consideration for future expansion. Noted a new bioreactor would be required for the expansion

MBR will produce a water quality with a turbidity < 0.5 NTU 90%ile. At least > 2 log virus and > 4 log protozoa is typically achieved

Class A for Ecoli likely to be met post membrane

Monadelphous has significant water/wastewater experience with many projects over the last 5 years

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Extensive experience in delivering MBR solutions

Current ratio 1.63 > 1.00. Solvency ratio - 1.86. Working capital $368M > 10% contract sum

Has completed multiple projects up to $38M

Main design team out of Brisbane (Electrical Ipswich)

Concrete Works CIVFORM

Electrical Design and Installation Contract Electrical QLD (CEQ)

Electrical Design and Installation MPA Engineering Pty Ltd

Kerbing & Gutters Cheshire Kerbing Pty Ltd

Asphalt Works Bitumen Patch & Pave

Asphalt Works Pioneer North Queensland Pty Ltd

Downer Utilities Australia Ltd Comments on the Downer offer are as follows: -

SBR processes donâ&#x20AC;&#x2122;t utilise carbon in raw sewage for denitrification as well as continuous processes. Some SBRs in QLD require carbon for denitrification. Downer has included sugar dosing in its offer

Overall likely to meet limits, but not as well as Monadelphous on total Nitrogen without carbon dosing

Two basin SBR

Liquid sugar dosing provided

Hunter H20 review identified process is well sized (reactor, decanter and aeration)

SBR cycles largely automated. Reasonably forgiving and robust processes

Has considered the ability to upgrade the process through inclusion of future MBR

Inclusion of an aerated sludge storage tank that can be later converted to 3 cell digester

For high level reuse, filtration may need to be added

Significant water/wastewater experience with many projects over the last 5 years

Extensive experience in delivering SBR solutions

Multiple number of plants in NQ including Kuranda , Malanda and Atherton STPs

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Current ratio 1.35 > 1.00. Solvency ratio - 2.03. Working capital $2035M > 10% contract sum

Has completed numerous projects well in excess of what is proposed for Mareeba

BMD Constructions Pty Ltd Comments on the BMD tender are as follows: -

SBR process offered with two (2) basins

Review identified as slightly more robust (larger) sizing of bioreactor and decanter

Liquid acetic acid dosing

Hunter H20 review identified process is well sized (reactor, decanter and aeration)

Chlorination well sized many times larger in terms of contact time (30 min versus 5 min)

SBR cycles largely automated. Reasonably forgiving and robust processes

A comprehensive breakdown of what is required to upgrade the plant has been provided. New SBR + other changes are required

For high level reuse filtration may need to be added

Process designer experienced in SBR but not evident that BMD or Aurecon (proposed designer) have constructed similar plants

No recent history of working in North Queensland on wastewater projects (mainly TAS, NSW and SA)

Current ratio 1.39 > 1.00. Solvency ratio - 1.52. Working capital $53M > 10% contract sum

Have undertaken a number of similar sized projects in magnitude

Significant attempt to source local sub-contractors (10 from Cairns or Tablelands)

Digestion There are two issues for Council to consider with respect to the provision of digestion at the refurbished plant: -

Higher power costs

Lower transport costs due to extra solids destruction

The net impact of providing a digester now is a $260,000 Net Present Value (NPV) saving over 20 years. Providing a digester now, is considered a lower risk option for Mareeba Shire Council due to:

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Activated sludge with no digestion is very active and odorous if stored after 3 days

Sludge for Activated Sludge plants with no digestion has a Class C stabilisation rating and canâ&#x20AC;&#x2122;t be reused by Mareeba Shire Council without further treatment.

Building a digester later will be much more expensive than constructing it now. A digester lowers Council's overall risk profile for the life of the plant. It is to be recommended that the digester be provided at the current refurbishment stage. Prices In order to achieve an adequate comparison of the three (3) remaining tenderers were provided with a series of questions, in order to clarify inclusions and exclusions from the various offers. These questions related to membrane operational costs, odour control, leachate management, back-up pump arrangements etc. Additional sets of questions were issued to each tenderer as necessary so as to be able to compare the three (3) offers. In some instances it was necessary for the tenderers to provide additional pricing on items where clarification was sought. This procedure is standard in the assessment of contracts such as design and construct tenders for complex infrastructure as in many cases tenderers will endeavour to obtain a commercial advantage by claiming to more than meet the intent of the specification, when in fact that offers are only just satisfactory. All responses have been collated and an assessment made of operational and maintenance costs for the offers on a 20 year net present value basis. The following is a summary of the modified capital budget for each tender together with the Net present value operational costs:

Tenderer

Monadelphous Downer BMD

Capital

$14,369,783 $13,724,840 $15,597,285

Additional Operation & Maintenance over a standard SBR (20 year present value at 7%) $1,117,631 $392,167 $487,071

Total

$15,487,414 $14,117,007 $16,084,356

The operational costs reflect the additional costs to run a standard SBR with no need for chemical dosing and no aerobic digestion. Aerobic digestion operations and maintenance net savings has been included. The main reason for the high additional Operation & Maintenance costs for Monadelphous is the additional power and membrane replacement costs (every 10 years). The tender responses following the round of questions, now form part of the formal tender and may be referenced in the final negotiations with the preferred tenderer.

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Tender Scoring Assessment The three (3) remaining tenders have been scored by the assessment panel in accordance with the following: ● Value for Money -

Capital Expenditure plus Key Operating Costs Ability to produce effluent to the licence from Department Environment and Heritage Protection Overall Process risks Overall Process compliance risk (with respect to equipment supplied and treatment processes) Consideration of future augmentation What other benefits does the proposed design offer

● Relevant Experience - Experience of company in wastewater treatment - Experience of proposed project team - Experience in the process technology offered ● Ability to carry out work - What is current workload? Are current projects isolated geographically from Far North Queensland region? - Experience in Far North Queensland ● Financial Stability - Financial assessment - Experience in similar projects ● Local Content - Location of Contractor / Design Team - Use of local sub-contractors The tenders of Monadelphous Engineering Pty Ltd, Downer Utilities Australia Ltd and BMD Constructions Pty Ltd have been assessed on the above and as a percentage out of 100 the results are as follows: Downer Utilities Australia Pty Ltd

78%

Monadelphous Engineering Pty Ltd

75.3%

BMD Constructions Pty Ltd

68.4%

The process that was followed was robust and provides a guide as to the ranking of the tenderers. Preferred Tenderer Based on the above and the price assessment, Downer Utilities Australia Ltd is the preferred contractor for Contract TMSC2015-13.

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Department of Environment and Heritage Licence The preferred tenderer is proposing to meet the requirements of the negotiated licence with the Department of Environment and Heritage Protection, and as a consequence there will be no requirement to negotiate a licence amendment with the Department. Preferred Tenderer Plant Configuration Attached to this report is the Downer Utilities Australia Ltd general arrangement for the proposed plant. Downer is intending to locate the refurbished plant just to the north of the existing treatment facilities. This is considered acceptable by the assessment panel. Preferred Tenderer Program Downer Utilities Australia ltd has indicated that on the basis of a contract award in January 2016, commissioning of the new plant would be well underway by January 2017. This is acceptable to the assessment panel. As the project proceeds, progress on this program will be reported to Council on a monthly basis. Funding The Mareeba Wastewater Treatment Plant project will span over two (2) financial years. Sufficient funds have been allocated in the 2015 / 2016 budget to cover expenditure this financial year. Funding will be provided in the 2016 / 2017 budget to cater for anticipated expenditure in that financial year to allow the project to be completed. Report Summary The process of tendering, reviewing, assessing and reporting on the tenders received for Contract TMSC2015-13 Mareeba Wastewater Treatment Plant â&#x20AC;&#x201C; Design and Construct, is considered to have been thorough and provides Council with a basis to go forward to construct a refurbished treatment plant that meets the future requirements of the Mareeba community and that will comply with the licence negotiated with the Department of Environment and Heritage Protection. A membrane plant delivers the highest quality output and would have been the officers preferred outcome. This would have provided Council with the real certainty that the effluent produced would exceed the licence imposed by the Department and provide a buffer to statutory changes that at the moment could not be anticipated. However, what has resulted under the thorough assessment that has been undertaken, is the recommendation of a proven tenderer and a proven and robust treatment process that more than meets the licence requirements and has the lowest short and long term costs. What is required now is that Council and the selected tenderer finalise the inclusions and exclusions and confirm in detail how the plant will be augmented for future population demands and / or alterations to potential licence limits that cannot be predicted at the moment.

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It is proposed, subject to Council approval, that the Chief Executive Officer be authorised to enter into such negotiations with the recommended tenderer in order to: -

Finalise the inclusions and exclusion to the Contract Finalise and agree with Downer Utilities Australia Ltd the final scope of contract departures that are acceptable to both parties Determine a future augmentation arrangement that is free from services and encumbrances to enable any future augmentation to proceed smoothly.

Going Forward Following consideration of this report, Council will receive monthly reports to provide updates on progress and to enable any required alterations to the scope of the project to be approved. LINK TO CORPORATE PLAN ECON 3 - Undertake the management of Councilâ&#x20AC;&#x2122;s assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community. CONSULTATION Internal Council officers. External Hunter H2O. LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Council has an agreed Transitional Environmental Program (TEP) with the Department of Environment and Heritage concerning the upgrading of the quality of the effluent from the Mareeba Wastewater treatment plant. POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Funding included in the 2015 / 2016 budget. Further funding to be provided in the 2016 / 2017 budget. Operating To be included in the 2016 / 2017 operational budget. Is the expenditure noted above included in the 2015/2016 budget? Yes. Page 353

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Wednesday 16 December 2015

If not you must recommend how the budget can be amended to accommodate the expenditure Nil. IMPLEMENTATION/COMMUNICATION Advice to residents and the Mareeba community will be provided during the course of the project. ATTACHMENTS 1.

Downer Utilities Australia Ltd general arrangement drawing.

Date Prepared:

10 December 2015

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ITEM-15

Wednesday 16 December 2015

INFRASTRUCTURE SERVICES - TECHNICAL SERVICES - MONTHLY ACTIVITIES - NOVEMBER 2015

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

16 December 2015

REPORT OFFICER’S TITLE: Manager Technical Services DEPARTMENT:

Infrastructure Services, Technical Services

EXECUTIVE SUMMARY This report summaries Council's Technical Services activities undertaken by Fleet, Design, Soils Lab, Survey, Quality, GIS, Project Management and Investigation Sections of Infrastructure Services during the month of November 2015. OFFICER'S RECOMMENDATION "That Council receive and note the Infrastructure Services Technical Services Monthly Report for the month of November 2015." BACKGROUND TECHNICAL SUPPORT SECTION Design  2015/16 Capital Works - Anzac Avenue and Ceola Drive, Mareeba - Response received from Ergon with regards to relocating an existing power pole. Waiting on new concept plan to be approved - Tyrconnell Road, Arriga - Pavement and Seal widening. Design auditing - Monaro Close, Kuranda - Design prepared and being reviewed - High Chaparral Road, Kuranda - Design prepared and being reviewed - Stanton Road, Arriga - Plans completed - Koah Road, Koah - Plans completed - Cater Road, Mareeba Bus Parking - Design stage  As constructed Plans - Third Party Requests  As Constructed Plans - Internal Requests  Evacuation Plans being prepared for WH&S  Butler Drive and Saddle Mountain Road, Kuranda Intersection Upgrade - Concept plans produced and being reviewed  Therwine Street, Kuranda - Redevelopment Project - Civil design plans for review - Tender docs completed - Civil Plans being reviewed

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Soils Lab  MSC - Tyrconnell Road, Mareeba, Widening - Completed - Lawson Street, Mareeba, Footpath Works - Construction field tests - Grove Creek Bridge, Speewah - Construction field tests - Stanton Road, Arriga, Bitumen Seal - Construction field tests - Sunbird Parade, Mareeba, Drainage - Completed - Therwine St, Kuranda - Construction field tests for Ergon trench  External Contractors - EarthTech NQ - Various aggregate tests and concrete tests EarthTech are unable to undertake within their NATA Registration - Mt Carbine & Mossman Quarries - Various quality control tests carried out on aggregates, cover aggregates and road base - The Dirt Professionals - Various aggregate tests and quality tests - Kidner Concrete Quality testing of concrete - Kidner Contracting testing of quarry products - Mossman Quarries Various Quality Control tests NDRRA Job Douglas Shire - TRC Truck Pad Tumoulin - Gravel investigations - TRC Channel Road, Walkamin - Completed - TRC Kenny Road - Investigations - TRC Mable/Jack Streets - Investigations - M&G Crushing Pickford Road Sand Pit Quality Control - Completed - MCQ NDRRA Quality - Remondis Springmount Waste Facility - Leachate Pond 2 - Completed - Cook Shire Council - Airport Taxiway -Completed - HEH Audit Testing for Douglas Shire NDRRA - Completed - Douglas Shire, Audit Testing NDRRA - Robinson NDRRA Audit testing for Douglas Shire Survey  2015/16 Capital Works - Tyrconnell Road, Arriga - Construction setout - McIver Road, Mareeba - Design survey completed - Grove Creek Bridge, Speewah - Construction setout complete - Cater Road, Mareeba - Survey plan completed - Stanton Road, Koah - Construction setout completed - Mareeba Swimming Pool - Survey completed  Brooklyn Station - Road opening/closures. All field work has been done. Plans currently being checked by Roger Twine for accreditation. Follow up with Twines who have advised that due to workload, checking will be finalised by the 24th December 2015.  Chillagoe Industrial Estate - 50 Block Reconfigure. All field work has been done. Plans currently being checked by Roger Twine for accreditation. Followed up with Twines who have advised that due to workload, checking will be finalised by the 24th December 2015.  Mareeba Landfill - Monthly Survey  Mareeba United Football Club - All field work has been done. Plans currently being checked by Roger Twine for accreditation. Followed up with Twines who have advised that due to workload, checking will be finalised by the 24th December 2015.  Dimbulah Pony Club lease setout - With Robert Bass for accreditation. Followed up with Robert Bass, checking will be finalised by the 24th December 2015.  Kuranda Depot boundary adjustment - Boundary adjustment.  Mareeba Cemetery - Mausoleum setout completed Page 358

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 Dimbulah Soccer Club - Survey for lease area and detailed survey being undertaken  Mareeba Landfill Drainage - Monthly survey  Wilkes Street, Mareeba - Fencing setout for pensioner cottages  Douglas Track, Julatten - Boundary pick up  Popovic Road, Mareeba - Civil investigations  Kippin Drive, Arriga - Quote for AECOM for survey GIS  MapInfo internal training and queries  Updating GIS infrastructure sewer layer  Producing Maps for internal requests i.e requests from Councillors - Ootann Road sites for Beef Roads grant - Eastern Road trip - Fixing old TRC cemetery layers - MapInfo workspaces for customer service officers  Weed Maps for Park and Gardens  Rural addressing from customers as well as from Town Planning  Testing potential equipment to pick up road centreline data to help with production of allroads data layer  Dealing with customer requests in general  Attend Queensland Globe seminar at DNRM  Help determine site locations for NDRRA works  Requests from Australia Post concerning addresses and external maps, such as drought affected areas  Creating GIS infrastructure layers in PostGIS with FME and setting them up in Geoserver for integration into TechOne  Collecting GPS data and creating a GIS layer for tie-downs at Mareeba aerodrome  Producing and modifying GIS layers using FME and Geoserver for Guardian  Disaster Management training Project Management  Building - Julatten Rural Fire Brigade. Installation of water tanks. Concrete base slab poured and relocation of tanks being undertaken - Mareeba Gymnasium, Lighting Upgrade to Existing Hall. Purchase order issued to LM Engineering and Cliff Bertoldo. December start - Mausoleum Wall, Mareeba Cemetery - Purchase order issued to successful tenderer - Dimbulah Park, Waste Water Disposal installation - Quotes called - Kuranda Recreational Centre, Fallon Road, Quotes called for replacement of roof - On hold - Rising Main, Mareeba, Installation of new line to the WWTP - Purchase order issued to successful tenderer and commencing early 2016 - Pensioner Cottages, Mareeba, Fencing installation - Purchase order issued to successful tenderer - MSC Soils Lab, Concrete slab and open car port. - MSC Transfer Station o Security fencing o Roofing

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 Civil - 2015/16 Asphalt Reseal Program - Report to Council on successful tenderer - Tender registered local preferred suppliers for Civil construction projects - Therwine Street, Kuranda Redevelopment. Tender docs sent out. - 2015/16 Bitumen Reseal Programme - Defects liability, contract closeout and pavement marking. - Queensland Rail Interface Agreement works - Prepare documentation for audits - Chillagoe mowing and slashing - Call quotations - Road Safety Audits Aerodromes  Mareeba Aerodrome - Serviceability Inspections - Electrical inspections - Periodic Inspections - Prepare monthly aircraft parking report for Avdata - Fence constructed along Beaufort Road completed - Fire Pump issues - Referred to Mareeba Electrical for further information  Chillagoe Aerodrome - Permanent NOTAM issued - Drainage works on Western side of runway programmed to start in December Disaster Management  GIS creating Emergency Alert Polygons around an area of Mareeba. Sent to SDCC for testing  Guardian training Fire Management  Barron River Burning completed Subdivisions  Operational Works - Current Bellevue Estate. Bitumen completed. 90% - On Maintenance Rhane (Keegan Road) Kimalo Feedlot O'Brien (Anzac Av) Gateway Development (Landgold) Jill Fisher (Henry Hannam Dr) Amaroo, Stage 6 Sunwater (Costin St) Bright Acquisitions (Tinaroo Ck Rd) Blacks Rd Metzger Rd (Mutchilba) Kuranda Springs, Stage 3B - Off Maintenance Kanjini (Emerald Falls Road)  Development Applications - DA/15/0044 (Boundary realignment - Querin Rd, Biboohra - DA/15/0046 (MCU - Donlen St) - DA/15/0047 (MCU - 7 Admore Park, Kuranda) - DA/15/0049 (Reconfigure - Two Chain Road) Page 360

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- DA/15/0050 (MCU - Wolfram Road, Dimbulah)  Driveway Application Inspections Asset Management  Maintenance of various registers i.e. roads, bridges  Installation of Traffic Counters  Maintenance of PPT  Estimating costs for various projects as a result of customer requests Investigations  Footpath issues with regards to Construction from shop owners  Gates and Grids applications/installations/issues  Dealing with Pipeline Authorities.  Dealing with CR's in General. Ongoing  ECM - Dealing with Telstra, Ergon and Mining Leases.  Processing NHVR referrals.  LDMG training FLEET & WORKSHOP SECTION  The monitoring and updating of the BigMate Fleet management system.  Fleet Allocations officers monthly report to Director of Infrastructure services external plant hire and external services.  Hiring of internal and external plant and the processing of purchase orders and invoices.  Monitoring and checking of internal timesheet and plant and equipment booking. Mareeba Workshop  Routine Vehicle/Plant Services  Planned routine maintenance  Breakdowns < 8 hrs Downtime  Breakdowns > 8 Hrs Downtime bearing LH side)

22 66 3 1 (Cat Grader Asset No 5 failed trunnion

Warranty Claims  Asset No 644 Isuzu Dual Cab Repair of air conditioner  Asset No 624 Mitsubishi Dual Cab Replaced front springs  Asset No 509 Case Backhoe Replace fuel pump fuel supply line.  Asset no 4009 Tor Mower Replace cutter deck scalp wheel Fabrication Works completed By Mareeba Workshop  Fabricate a carry tray for Asset No 4052  Makeup sign posts (Mt Molloy and Kuranda) Reported Damage and Repairs  Asset No 2063 Toyota Landcruiser, bent step on ute tray (In-house Repair)  Asset No 1259 Toyota Hilux, damaged tray (In-house Repair)  Asset No 210 Amman Roller, bent outer front axle,(Insurance Claim)  Flexi Hire vibrating roller, Council grader (Asset No 14) damaged bumper bar and engine wiring harness (Insurance Claim)

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 Asset No 1287 Toyota Hilux, scratched paint work on the tray. Minor Plant purchases <$5000 2  Stihl Back pack Blower (Kuranda) $839  Honda Brush cutter (Kuranda) $789 FACILITIES SECTION Caravan Parks Dimbulah Caravan Park In November 2015, 341 total bookings were recorded for Dimbulah Caravan Park, while in November 2014 the total was 555, showing a decrease of 214. Workers are still not arriving in town as there is still no farm work available as the farms are not producing. November figures have also decreased since October 2015 which had 394 bookings. Powered sites are becoming more popular with tourists and travellers and a large part of this usage is because of electronic devices.

Figure 1. Monthly comparison Dimbulah Caravan Park

Mareeba Riverside Caravan Park In November 2015, 2607 bookings were recorded. Comparing figures to this time last year Riverside had recorded 2554 which shows the park has attracted more visitors to stay this year. During November Riverside was 95% booked with the numbers slight decrease by from last month by 85. 95% of their un-powered and powered sites are backpackers.

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1400

Wednesday 16 December 2015

Riverside Caravan Park Comparision November 2014 to October 2015 and November 2015

1200 1000 800

Nov-14

600

Oct-15 Nov-15

400 200 0 Un-powered site

Powered Sites

Permanents in house

Figure 2. Monthly comparison Mareeba Riverside Caravan Park

Public Halls The total number of hall bookings in November 2015 was 71 which the highest number of hall bookings recorded for the past 2 years. In November 2015 Dimbulah Hall recorded 23 bookings, the highest number compared to the other public halls. In this hall many recurring sport activities are being held. Geraghty Park Hall also hosts sporting activities such as karate and Yoga on a regular basis. English Park Hall is used solely for the Church group. No bookings were made for the Almaden hall. Since the relocation of the Kuranda Library to the precinct bookings are being taken and there was 2 taken in November. Koah Community Hall recorded 13 hall bookings for the month of November 2015. Koah Community has engaged Pilates and Circus classes for the community as well as a weekly booking for Driver training. Chillagoe Hall had 8 bookings for the month.

Monthly Comparison Halls 25 20 15 10

Nov-14

Oct-15 Nov-15

Figure 3. Monthly comparison halls

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Swimming Pools Mareeba Swimming Pool usage has increased from October to November by 2177. These figures have included school lessons commencing and carnivals held. Kuranda figures show there has been a large increase from October to November 2015 with an increase of 1988. However figures are still decrease in usage for this time last year, due to the pool being too cold. Dimbulah pool figures show a large increase from October to November 2015 with an increase of 557, which is also an increase on November 2014 Figures. These figures for Mareeba and Kuranda are a decrease from November 2014.

Monthly Comparision Swimming Pools 12000 10000 8000 Nov-14

6000

Oct-15 Nov-15

4000 2000 0 MAREEBA

KURANDA

DIMBULAH

Figure 4. Monthly comparison swimming pools

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LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Nil POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2015/2015 budget? Nil If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION Nil ATTACHMENTS Nil Date Prepared:

2 December 2015

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Wednesday 16 December 2015

WORKS ITEM-16

INFRASTRUCTURE SERVICES - WORKS PROGRESS REPORT - NOVEMBER 2015

SECTION

DOCUMENT INFORMATION

MEETING:

Ordinary Meeting

MEETING DATE:

16 December 2015

REPORT OFFICERâ&#x20AC;&#x2122;S TITLE: Manager Works DEPARTMENT:

Infrastructure Services, Works Group

EXECUTIVE SUMMARY This report sets out works undertaken by the Transport Infrastructure, Parks and Gardens and Bridge Sections of Infrastructure Services during the month of November 2015. OFFICER'S RECOMMENDATION "That Council receive and note the Infrastructure Services Transport Infrastructure, Parks and Gardens and Bridge Sections - Progress Report for the month of November 2015." BACKGROUND Works Group Maintenance Activities Maintenance activities accruing more than $1,000 in expenditure were carried out in November at the following locations:

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Mareeba Shire Council - Agenda Location

Activity

Euluma Creek Road - Julatten McLeans Bridge Road - Julatten Mount Lewis Road - Julatten Mount Perseverance Road - Julatten Windsor View Road - Julatten Koah Road - Koah Popovic Road - Koah Black Mountain Road - Kuranda Masons Road - Kuranda Myola Road - Kuranda Oak Forest Road - Kuranda Walsh Street - Mareeba Bakers Road - Mount Molloy Wetherby Road - Mount Molloy Speewah Road - Speewah

Wednesday 16 December 2015

Bitumen Patching - General Operations - Slashing Culvert Repairs - Road Furniture - Slashing Culvert Repairs - Slashing Culvert Repairs - Slashing Grading Unsealed Roads - Road Inspections - Slashing Culvert Repairs - Slashing Culvert Repairs Culvert Repairs - Slashing Bitumen Patching - Slashing Bitumen Patching - Clean Inlet/Outlets culverts - Slashing - Grading Unsealed Roads - Pavement Repairs - Road Furniture Bitumen Patching - Culvert Repairs - Grading Unsealed Roads Pavement Repairs - Slashing Culvert Repairs Culvert Repairs - Grading Unsealed Roads - Road Furniture - Slashing Bridge Furniture - Prov Traffic & Prevent Mtce - Culvert Repairs - Road Furniture - Slashing Culvert Repairs - Grading Unsealed Roads - Slashing

The table below shows the current budget position of road maintenance for Mareeba Shire Council. Annual Budget $ 3,230,322

Year to Date Budget $ 1,342,716

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Year to Date Actual $ 950,904

Mareeba Shire Council - Agenda

Wednesday 16 December 2015

Capital Work Tyrconnell Road - Widen and Seal Works were completed in late November at Tyrconnell Road, Arriga. The project involved the extension of several culverts and the widening and sealing of 2.2km of Tyrconnell Road commencing approximately 190m from the intersection of the Mareeba - Dimbulah Road to the intersection of Bower Road. The works will be line marked early in 2016 when the new line marking machine is received.

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

Durston Street Drainage Stormwater drainage works on Anzac Avenue and Durston Street were completed in late November. The works will prevent future localised flooding of the property at 20 Anzac Avenue. The works will contain stormwater discharge from Durston Street and Anzac Avenue within the new underground system and reduce the overland flows which were the source of the flooding.

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

Stanton Road Works to supply a sealed running surface at Stanton Road commenced in late November. The project scope includes the preparation of the existing formation to a width of 6.5m overlaid by 200mm of base gravel with a 4.5m two coat bitumen seal. It is estimated that the works will be completed by mid December.

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

Raleigh Street Footpath Extension Works commenced in the second week in November on the footpath extension at Raleigh Street, Dimbulah. The scope of the project includes the installation of 333m2 of two metre wide concrete footpath from the rail crossing adjacent to the State School to the Funky Mango CafĂŠ and line marking. The project was completed in late November.

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

Therwine Street Underground Power Installation The installation of conduit at Therwine Street in preparation for the underground power commenced in November. As part of the Therwine Street redevelopment, undergrounding of power forms part of the initial works. Council has entered into a cost sharing arrangement with Ergon, which includes the installation of underground PVC conduits by Council and the follow up installation of power supply cables by Ergon. The work extends the full length of Therwine Street from the intersection of Coondoo Street to the bottom of Therwine Street past the intersection of Thooree Street.

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

Lawson Street/Lyons Street/James Street Footpath Extension Work commenced on the construction of 250m of concrete footpath from Fuelling Street to James Street in mid November. The footpath is 2m wide in the Lawson Street/Lyons Street section and 1.8m wide in the James Street section.

TMR Routine Maintenance Performance Contract (RMPC) Routine maintenance activities were undertaken during November at the following locations; Location Kennedy Highway, Cairns to Mareeba Mulligan Highway, Mareeba Molloy Mulligan Highway, Mareeba Molloy Mulligan Highway, Mareeba Molloy Mulligan Highway, Mareeba Molloy Mulligan Highway, Mareeba Molloy Mulligan Highway, Molloy Lakeland Mulligan Highway, Molloy Lakeland Mulligan Highway, Molloy Lakeland Mulligan Highway, Molloy Lakeland Mulligan Highway, Molloy Lakeland

Activity Rest Area Servicing Emergency Call Out / Traffic Accident- Traffic Control for grass fire Install New and/or Relocate Old Signs Standard B Size(800x600) & 1 post Repair Guide Signs Repair or Replace Guide Markers Surface Correction, Premix / A/C (Manual <150 lin.m per 1km) Includes Traffic Control Install New and/or Relocate Old Signs Standard B Size(800x600) & 1 post Other Roadside Work Repair Signs (excluding Guide Signs) Rest Area Servicing Roadside Litter Collection - Rural

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Mareeba Shire Council - Agenda

Location Mossman - Mt Molloy Road Mossman - Mt Molloy Road Mossman - Mt Molloy Road Mossman - Mt Molloy Road Mossman - Mt Molloy Road Mossman - Mt Molloy Road Mossman - Mt Molloy Road Mossman - Mt Molloy Road Mossman - Mt Molloy Road Mossman - Mt Molloy Road Herberton - Petford Road Herberton - Petford Road Mareeba - Dimbulah Road Mareeba - Dimbulah Road Burke Developmental Road Burke Developmental Road Burke Developmental Road

Wednesday 16 December 2015

Activity Clean and/or Paint Guide Markers Edge Repair (Manual) min 1 tonne. Includes Traffic Control Herbicide Spraying- Includes Traffic Control Other Roadside Work Pavement Repairs, Gravel (Mech. < 500m2 per 1km) Includes Traffic Control Pothole Patching - Includes Traffic Control Repair or Replace Guide Markers Roadside Litter Collection - Rural Surface Correction, Premix / A/C (Manual <150 lin.m per 1km) Includes Traffic Control Tractor Slashing, Rural - Includes Traffic Control Medium Formation Grading (Western) with Extras and 2 WaterCarts Other Bituminous Surface Work Repair Signs (excluding Guide Signs) Roadside Litter Collection - Rural Medium Formation Grading (Western) with Extras and 2 WaterCarts - Excludes Traffic Control Other Formation Work Other Vegetation Control Works

The total claim to DTMR for the works listed above for the month of November was $319,676. Parks and Gardens Section Maintenance Activities Parks and Gardens maintenance activities accruing more than $1,000 in expenditure were carried out in November at the following locations: Location Borzi Park, Mareeba Council Office and Library, Mareeba Margarita English Park. Highland Drive, Julatten Mary Andrews Gardens, Mareeba Furniture and Playground Equipment , Mareeba Sunbird Park, Mareeba Geraghty Park, Julatten Davies Park, Mareeba Parks and Gardens, Chillagoe Pressure Cleaning CBD Footpaths, Kuranda Byrnes Street Medians, Mareeba Library, CBD and Streets, Kuranda Street Mowing, Mareeba

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Wednesday 16 December 2015

The table below shows the current budget position of Parks and Gardens maintenance for Mareeba Shire Council. Annual Budget $ 1,616,639

Year to Date Budget $ 678,506

Year to Date Actual $ 559,113

Bridge Section Maintenance Activities Bridge maintenance activities accruing more than $1,000 in expenditure were carried out in November at the following locations: Location Clayton Lane Bridge, Julatten Oakey Creek Bridge, Springmount Sandy Creek Bridge, Dimbulah Barron River Bridge, Myola Davies Creek Road Bridge, Kuranda Hodzic Road Oakey Creek Bridge, Mareeba Kovacic Road Shanty Creek Bridge, Mareeba Ray Road Atherton Creek Bridge, Mareeba Culvert and Causeway Inspections and Maintenance Inspections and General Expenses John Doyle Bridge, Barron River Bridge, Mareeba

The table below shows the current budget position of Bridge maintenance for Mareeba Shire Council. Annual Budget $ 537,318

Year to Date Budget $ 222,794

Year to Date Actual $ 192,751

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Nil POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Included in 2015/2016 budget Operating Included in 2015/2016 budget Is the expenditure noted above included in the 2015/2016 budget? Yes IMPLEMENTATION/COMMUNICATION Advice is provided to residents and businesses affected by any activities. ATTACHMENTS Nil Date Prepared:

7 December 2015

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Mareeba Shire Council - Agenda

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Wednesday 16 December 2015

Mareeba Shire Council - Agenda

Wednesday 16 December 2015

WATER & WASTE ITEM-17

INFRASTRUCTURE SERVICES - WASTE OPERATIONS REPORT - NOVEMBER 2015

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

16 December 2015

REPORT OFFICER’S TITLE: Manager Water and Waste DEPARTMENT:

Infrastructure Services, Water and Waste Group

EXECUTIVE SUMMARY This report summarises Council’s Waste activities undertaken by the Infrastructure Services Department during the month of November 2015. OFFICER'S RECOMMENDATION "That Council receive and note the Infrastructure Services, Waste Operations Progress Report, November 2015." BACKGROUND The following is a summary of the waste activities undertaken during the month of November 2015. 1.

Waste Operations  4431 vehicles entered Mareeba waste facility (to drop off or pick waste).  504 vehicles deposited waste to Mareeba Landfill (total).  309 Suez vehicles deposited waste to Mareeba Landfill.  45 Suez vehicles removed waste from Mareeba WTS to recycling facility in Cairns.  145.5 cubic metres of mulch sold (62 in bulk in bulk sales & 83.5 in small lots less than 1 cubic metre)  3.82 tonnes of recyclable material transported to Cairns MRF (including chemical drums).  70 Truck tyres transported from Almaden waste pit to Mareeba WTS, however there has been approximately a further 60 tyres dumped there post clean up.

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Wednesday 16 December 2015

 Storm water drain re-profiling around Cells 3 and 5 has been completed.  Spray trailer being used successfully for day cover.  Mulching has been completed at all waste transfer facilities.  There was an attempted break in to Kuranda WTS during the second week of November and a successful break in 25 November 2015. Locks on the front gate and shed were removed and taken.  All transfer stations and Mareeba landfill are currently operational. 2.

Customer Service Waste Statistics The following graph displays customer requests logged in the Customer Request Management (CRM) system during the month of November 2015.

MAREEBA SHIRE CUSTOMER REQUESTS (Number of Requests)

New Service 14

Missed Service Repair/Replace General Enquiries Complaints

9 6

Request Discontinuation of Service

Waste Collected at Each of the Transfer Stations Waste material collected at each of the waste transfer stations is either deposited directly to the Mareeba landfill, recycled or transported to the Suez facility in Cairns for processing. The following pie charts are separated into waste received as whole units and waste received as accrued tonnage.

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Wednesday 16 December 2015

MAREEBA SHIRE WASTE (Number of Units) 96

Animals Batteries Car Bodies Equivalent Passenger tyres

103

MAREEBA SHIRE WASTE (Tonnes) 513

Commercial & Industrial Domestic Household Waste Oil Building & Demolition Scrap Metal

181

1.6 40

Waste to Mareeba Landfill The Mareeba Shire waste shown in the pie chart below is the waste collected at each of the waste transfer stations (Mareeba included), and deposited directly to the Mareeba landfill. The commercial waste shown below is derived from the Suez recycling plant in Cairns and deposited into the Mareeba landfill.

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

WASTE TO MAREEBA LANDFILL (Tonnes) 5,518 Suez Recycling Waste Mareeba Shire Waste to Landfill (Domestic & Commercial) 346

Revenue The income is derived from:  Commercial disposal (predominantly Suez)  Interest earned  Interest on Constrained Works  Recycling (steel, batteries)  Rates The expenditure is derived from:  Waste administration  Landfill management  Transfer station management

Financial Operational Budget Information per budget Section Overall

MSC WASTE INCOME TO MONTH OF NOVEMBER Thousands

2,000 1,500 1,000 500 0 MGB Service

Unserviced Scrap -All Metal Commercial Levy Disposal Annual Budget

YTD Budget

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Waste Interest

YTD Actual

Interest Const. Works

Mareeba Shire Council - Agenda

Wednesday 16 December 2015

Thousands

MSC WASTE EXPENSE TO MONTH OF NOVEMBER 2,000 1,500 1,000 500 0 Waste Admin

Landfills

WTS

Annual Budget

MGB Costs Recyc.Scrap Depreciation NCP Admin Metal (Fe) Charges YTD Budget

YTD Actual

LINK TO CORPORATE PLAN ECON 3 - Undertake the management of Council's assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community. GOV 3 - Undertake a whole of Council service level review to establish sustainable operational costs across core local government business and consult with communities. CONSULTATION Internal Director Infrastructure Services Waste Staff External Nil LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Nil POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Page 383

Mareeba Shire Council - Agenda

Is the expenditure noted above included in the 2015/2016 budget? Yes IMPLEMENTATION/COMMUNICATION Nil ATTACHMENTS Nil Date Prepared:

2 December 2015

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Wednesday 16 December 2015

Mareeba Shire Council - Agenda

ITEM-18

Wednesday 16 December 2015

INFRASTRUCTURE SERVICES WATER AND WASTEWATER GROUP - MONTHLY OPERATIONS REPORT - NOVEMBER 2015

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

16 December 2015

REPORT OFFICER’S TITLE: Manager Water and Waste DEPARTMENT:

Infrastructure Services, Water and Waste Group

EXECUTIVE SUMMARY The purpose of this report is to summarise Council’s Water and Wastewater activities undertaken by the Infrastructure Services Department during the month of November 2015. OFFICER'S RECOMMENDATION "That Council receive and note the November 2015 Monthly Water and Wastewater Report." LINK TO CORPORATE PLAN GOV 3 Undertake a whole of Council service level review to establish sustainable operational costs across core local government business and consult with communities. 1.

Capital Works Projects    

Mareeba STP Refurbishment Design and Construct Tender closed 27 October 2015 and now under review. Mareeba STP Critical Infrastructure Upgrade - Rising Main and new Inlet Works tenders awarded and contract documents issued. Kuranda Sludge Management Project tender closed 26 November 2015 and now under review. Taggle device installations and water meter replacement program currently on schedule with Chillagoe, Mt Molloy and Dimbulah completed with Kuranda to be completed by 24 December 2015.

Environmental Monitoring - Treatment  

Mareeba STP continued to exceed the Ammonia maximum limit. Kuranda STP remains compliant with licence conditions.

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Wednesday 16 December 2015

Budget - Water Graphical - Revenue

MSC Water Income to Month of November 3,000,000.00 2,500,000.00 2,000,000.00 1,500,000.00 1,000,000.00 500,000.00 0.00

Annual Budget

YTD Budget

YTD Actual

Graphical â&#x20AC;&#x201C; Expense

MSC Water Expense to Month of November 3,000,000.00 2,500,000.00 2,000,000.00 1,500,000.00 1,000,000.00 500,000.00 0.00 Water Treatment Plant Op/Mtce

Water Reticulation Op/Mtce

Annual Budget

YTD Budget

Water Depreciation

Water NCP Admin Charges

YTD Actual

* Depreciation costs are now part of the operational expense

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

Budget - Wastewater Graphical - Revenue

MSC Wastewater Income to Month of November 4,500,000.00 4,000,000.00 3,500,000.00 3,000,000.00 2,500,000.00 2,000,000.00 1,500,000.00 1,000,000.00 500,000.00 0.00 Wastewater Rates

Wastewater Interest Earned Const Wks

Wastewater NCP Wastewater NCP Wastewater 3rd Wastewater Sundry Internal Revenue Community Service Party Works Income Obligation

Annual Budget

YTD Budget

YTD Actual

Graphical â&#x20AC;&#x201C; Expense

MSC Wastewater Expense to Month of November 2,000,000.00

1,500,000.00 1,000,000.00 500,000.00 0.00

Wastewater Treatment Plant Op/Mtce

Wastewater Reticulation Op/Mtce

Annual Budget

YTD Budget

Wastewater Wastewater NCP Depreciation Admin Charges YTD Actual

* Depreciation costs are now part of the operational expense

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

Chlorine Residual Readings

Chlorine Residual Readings 2015 Australian Drinking Water Guidelines Maximum 5mg/L

November 2015

Mon 2nd Wed 4th Fri 6th Mon 9th Wed 11th Fri 13th Mon 16th Wed 18th Fri 20th Mon 23rd Wed 25th Fri 27th Mon 30th Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) 1.07 0.98 1.11 0.90 1.18 1.25 1.26 1.05 1.06 1.19 1.12 1.24 1.19 0.86 0.63 0.62 0.65 0.52 0.76 0.77 0.61 0.50 0.61 0.64 0.78 0.87 0.73 0.60 0.77 0.79 0.58 0.71 0.65 0.50 0.55 0.59 0.63 0.50 0.63 0.86 0.79 1.02 1.00 0.79 1.05 0.89 1.00 0.85 0.87 0.63 0.76 0.96 0.82 0.86 0.83 0.79 0.83 0.83 0.87 0.86 0.83 0.82 0.78 0.80 0.81 0.78 1.14 1.18 0.89 1.06 0.77 0.83 0.84 0.78 1.03 0.89 0.98 1.18

Mareeba Rankine St Wylandra Drive Mareeba Gregory Terrace Kuranda Mason Rd PS Kuranda Chillagoe Dimbulah

Mareeba Water Supply Scheme â&#x20AC;&#x201C; Operations Data

Mareeba WTP - Average Daily Production 500

8,000

400

6,000

300

4,000

200

2,000

100

Average Daily Production (kL per Day) Rainfall (mm)

Dec

Nov

Oct

Sep

Aug

Jul

Jun

May

Apr

Mar

Feb

Jan

Rainfall (mm)

Kilolitres/Day

2015 10,000

500

2,000

400

1,500

300

1,000

200

500

100

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Dec

Nov

Oct

Sep

Aug

Jul

Jun

May

Apr

Mar

Feb

Rainfall (mm)

2015 2,500

Jan

Litres/Day/Connection

Mareeba WTP - Average Daily Consumption by Connection

Average Daily Consumption per Connection (L per Day) Rainfall (mm)

Mareeba Shire Council - Agenda

Wednesday 16 December 2015

Kuranda Water Supply Scheme - Operations Data Kuranda WTP - Average Daily Production

Kilolitres/Day

700 600 500 400 300 200 100 0

1,250 1,000

750 500

250

Average Daily Production (kL per Day)

Rainfall (mm)

Dec

Nov

Oct

Sep

Aug

Jul

Jun

May

Apr

Mar

Feb

Jan

Rainfall (mm)

2015 1,500

2015 700 600 500 400 300 200 100 0

Average Daily Consumption per Connection (L per Day)

Rainfall (mm)

Dec

Nov

Oct

Sep

Aug

Jul

Jun

May

Apr

Mar

Feb

1,750 1,500 1,250 1,000 750 500 250 0

Jan

Litres/Day/Connection

Kuranda WTP - Average Daily Consumption by Connection

Mount Molloy Water Supply Scheme - Operations Data

500 400

300 200 100

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Dec

Nov

Oct

Sep

Aug

Jul

Jun

May

Apr

Mar

Feb

Rainfall (mm)

250 225 200 175 150 125 100 75 50 25 0

Jan

Kilolitres/Day

Mt Molloy GS - Average Daily Production 2015 Average Daily Production (kL per Day)

Rainfall (mm)

Mareeba Shire Council - Agenda

Wednesday 16 December 2015

Mt Molloy GS - Average Daily Consumption by Connection

400

300 200 100

Rainfall (mm)

500

1,650 1,500 1,350 1,200 1,050 900 750 600 450 300 150 0

Average Daily Consumption per Connection (L per Day) Rainfall (mm)

Dec

Nov

Oct

Sep

Aug

Jul

Jun

May

Apr

Mar

Feb

Jan

Litres/Day/Connection

2015

Dimbulah Water Supply Scheme - Operations Data Dimbulah WTP - Average Daily Production

200 150 100

Rainfall (mm)

250 Average Daily Production (kL per Day)

Rainfall (mm)

Dec

Nov

Oct

Sep

Aug

Jul

Jun

May

Apr

Mar

Feb

Jan

Kilolitres/Day

2015 700 600 500 400 300 200 100 0

Dimbulah WTP - Average Daily Consumption by Connection

200 150 100

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Dec

Nov

Oct

Sep

Aug

Jul

Jun

May

Apr

Mar

Feb

Rainfall (mm)

250

Jan

Litres/Day/Connection

2015 2,500 2,250 2,000 1,750 1,500 1,250 1,000 750 500 250 0

Average Daily Consumption per Connection (L per Day) Rainfall (mm)

Mareeba Shire Council - Agenda

10.

Wednesday 16 December 2015

Chillagoe Water Supply Scheme - Operations Data Chillagoe BF - Average Daily Production 500

250

400

200

300

150 200

100

Average Daily Production (kL per Day)

Rainfall (mm)

Dec

Nov

Oct

Sep

Aug

Jul

Jun

May

Apr

Mar

Feb

Jan

Rainfall (mm)

Kilolitres/Day

2015 300

500

1,500

400 300

1,000 200 500

100

11.

Average Daily Consumption per Connection (L per Day) Rainfall (mm)

Dec

Nov

Oct

Sep

Aug

Jul

Jun

Mar

Feb

May

Apr

Rainfall (mm)

2015 2,000

Jan

Litres/Day/Connection

Chillagoe BF - Average Daily Consumption by Connection

Mareeba Wastewater Treatment Plant - Operations Data Mareeba STP - Average Daily Inflow

240 180 120

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Dec

Nov

Oct

Sep

Aug

Jul

Jun

May

Apr

Mar

Feb

Rainfall (mm)

300

Jan

Kilolitres/Day

2015 7,000 6,000 5,000 4,000 3,000 2,000 1,000 0

Average Daily Inflow (kL per Day)

Rainfall (mm)

Mareeba Shire Council - Agenda

Wednesday 16 December 2015

Mareeba STP - Average Daily Inflow by Connection

1,250

240

1,000

180

750 120

500

250

12.

Average Daily Inflow per Connection (L per Day) Rainfall (mm)

Dec

Nov

Oct

Sep

Aug

Jul

Jun

May

Mar

Apr

Feb

Rainfall (mm)

300

Jan

Litres/Day/Connection

2015 1,500

Kuranda Wastewater Treatment Plant - Operations Data Kuranda STP - Average Daily Inflow 750

400

600

300

450

200

300

100

150

Average Daily Inflow (kL per Day)

Rainfall (mm)

Dec

Nov

Oct

Sep

Aug

Jul

Jun

May

Apr

Mar

Feb

Jan

Rainfall (mm)

Kilolitres/Day

2015 500

Kuranda STP - Average Daily Inflow by Connection

1,000

600

750

450

500

300

250

150

Date Prepared:

2 December 2015

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Dec

Nov

Oct

Sep

Aug

Jul

Jun

May

Apr

Mar

Feb

Rainfall (mm)

750

Jan

Litres/Day/Connection

2015 1,250

Average Daily Inflow per Connection (L per Day) Rainfall (mm)

Mareeba Shire Council - Agenda

Wednesday 16 December 2015

BUSINESS WITHOUT NOTICE

NEXT MEETING OF COUNCIL The next meeting of Council will be held at Mareeba 9:00am on Wednesday 20 January 2016

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Mareeba Shire Council - Agenda

Wednesday 16 December 2015

FOR INFORMATION - SUMMARY OF NEW PLANNING APPLICATIONS AND DELEGATED DECISIONS FOR OCTOBER AND NOVEMBER 2015

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