Ordinary Meeting Council Chambers Date: 7 October 2015 Time: 9:00am
AGENDA THE ORDINARY MEETING OF THE MAREEBA SHIRE COUNCIL WILL BE HELD AT COUNCIL CHAMBERS, ON WEDNESDAY, 07 OCTOBER 2015 AND THE ATTENDANCE OF EACH COUNCILLOR IS REQUESTED.
PETER FRANKS CHIEF EXECUTIVE OFFICER
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ORDER OF BUSINESS MEMBERS IN ATTENDANCE APOLOGIES/LEAVE OF ABSENCE/ABSENCE ON COUNCIL BUSINESS BEREAVEMENTS/CONDOLENCES DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST CONFIRMATION OF MINUTES BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING CORPORATE AND COMMUNITY SERVICES ............................................................................... 5 REGIONAL LAND USE PLANNING ............................................................................................ 5 ITEM-1 Application for Conversion of Special Lease to Freehold - Lot 1 on M356134, Parish of Tinaroo ...................................................................................................... 5 ITEM-2 National Heritage List Assessment - Chillagoe Karst Region .................................. 13 FINANCE .................................................................................................................................. 21 ITEM-3 Financial Statements for year ending 30 June 2015 ............................................... 21 INFRASTRUCTURE SERVICES .................................................................................................. 63 TECHNICAL SERVICES ........................................................................................................... 63 ITEM-4 NDRRA 2014 - Contract Acceptance...................................................................... 63 ITEM-5 Tender Evaluation Contract TMSC2015-16 Construction - Grove Creek Bridge Speewah ................................................................................................................ 67 ITEM-6 Tender Evaluation Contract TMSC2015-08 Mareeba Wastewater Treatment Plant - Construction of Pressure Main .................................................................... 71 ITEM-7 Tender Evaluation Contract TMSC2015-18 NDRRA 2014 Dimbulah Sealed Roads ..................................................................................................................... 75 ITEM-8 Tender Evaluation Contract TMSC2015-09 Mareeba Wastewater Treatment Plant - Design, Manufacture, Supply, Delivery and Commissioning of Inlet Works ..................................................................................................................... 79 ITEM-9 NDRRA 2014 Mt Lewis Road ................................................................................. 85 ITEM-10 QMSC2015-22 Maintenance of Sewer Pump Stations CONFIDENTIAL .......... 89 ITEM-11 Traffic Advisory Committee - Minutes of Meeting Held 23 September 2015 ...... 91 WORKS................................................................................................................................... 103 ITEM-12 Costin Street - Petition to Remove Street Trees ............................................. 103 WATER & WASTE .................................................................................................................. 107 ITEM-13 Voluntary Domestic Kerbside Recycling Collection Opt-In Survey .................. 107 BUSINESS WITHOUT NOTICE .................................................................................................. 112 NEXT MEETING OF COUNCIL .................................................................................................. 112
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CORPORATE AND COMMUNITY SERVICES REGIONAL LAND USE PLANNING ITEM-1
APPLICATION FOR CONVERSION OF SPECIAL LEASE TO FREEHOLD - LOT 1 ON M356134, PARISH OF TINAROO
DOCUMENT INFORMATION
MEETING:
Ordinary
MEETING DATE:
7 October 2015
REPORT OFFICER’S TITLE: Senior Planner DEPARTMENT:
Corporate and Community Services
EXECUTIVE SUMMARY Application has been made to the Department of Natural Resources and Mines (DNRM) for the conversion of Special Lease 9/53032 over land described as Lot 1 on M356134, Parish of Tinaroo to freehold. The land is presently vacant and DNRM advises that the proposed use is bulk fuel depot. DNRM seeks Council's views on the conversion to freehold and whether Council has any knowledge of any non-indigenous cultural heritage values associated with the land. OFFICER'S RECOMMENDATION "That Council offer no objection to the conversion to freehold of the special lease over land described as Lot 1 on M356134, Parish of Tinaroo, situated at 27 Reynolds Street, Mareeba and advise the Department of Natural Resources and Mines that Council has no knowledge of any local non-indigenous cultural heritage values associated with the land." BACKGROUND DNRM is currently considering an application for the conversion to freehold of Special Lease 9/53032 over land described as Lot 1 on M356134, Parish of Tinaroo. The subject land has an area of 5,059m2 and is situated at 27 Reynolds Street, Mareeba. The land is currently vacant and was most recently used as the Mobil fuel depot. This use was abandoned in 2000. DNRM advises that the applicant has intentions of re-establishing the fuel depot use. DNRM seeks Council's views on the conversion to freehold and whether Council has any knowledge of any non-indigenous cultural heritage values associated with the land.
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Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.
Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.
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LINK TO CORPORATE PLAN Nil CONSULTATION Internal Nil External Nil LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Nil POLICY IMPLICATIONS The subject land is zoned Industry under the Mareeba Shire Planning Scheme 2004. Under the planning scheme, a bulk fuel depot is defined as Liquid Fuel Depot and is code assessable development within the Industry zone. The land is not considered to have existing land use right for a liquid fuel depot because the previous use was abandoned approximately 15 years ago. Council officers have no knowledge of any non-indigenous cultural heritage values associated with the subject land. FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2015/2016 budget? Nil If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION The Department of Natural Resources and Mines will be informed of Council's decision by letter.
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ATTACHMENTS 1.
Department of Natural Resources and Mines letter of 24 September 2015
Date Prepared:
28 September 2015
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ATTACHMENT 1
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ITEM-2
NATIONAL HERITAGE LIST CHILLAGOE KARST REGION
Wednesday 07 October 2015
ASSESSMENT
-
DOCUMENT INFORMATION
MEETING:
Ordinary
MEETING DATE:
7 October 2015
REPORT OFFICER’S TITLE: Senior Planner DEPARTMENT:
Corporate and Community Services
EXECUTIVE SUMMARY The Department of the Environment (DOE) has written to Council advising of revised boundaries for the Chillagoe Karst Region which is being assessed for possible inclusion in the National Heritage Register. Council previously considered this listing in June 2014 and advised the DOE that Council did not support the proposed listing due to the restrictions it may have on the future development of the Chillagoe area, particularly future mining opportunities. The DOE seeks Council’s further comment on the revised boundaries. OFFICER'S RECOMMENDATION "That Council note the refined boundaries for the proposed listing of the Chillagoe Karst Region in the National Heritage Register, but continue not to support the proposed listing due to the restrictions it may have on the future development of the Chillagoe area, particularly future mining opportunities.” BACKGROUND The DOE continues to consider an application to enter the Chillagoe Karst Region in the National Heritage Register. The Australian Heritage Council has assessed the Chillagoe Karst Region as meeting three (3) National Heritage criteria (Criteria B (rarity), D (principle characteristics of a class of place) and E (aesthetics)). In response to earlier submissions and further inspections, the DOE has refined the boundaries of the proposed listing to more closely focus on the karst (limestone) bluffs. The refined boundaries are shown in Attachment 1. LINK TO CORPORATE PLAN Nil
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CONSULTATION Internal Nil External Nil LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Nil POLICY IMPLICATIONS Approval under the Environmental Protection and Biodiversity Conservation Act 1999 (EPBC Act) is required for any action that has, will have, or is likely to have a significant impact on the National Heritage values of a listed place. The DOE advises that ongoing grazing/agriculture and existing mines will not require assessment under the EPBC Act. Proposed new activities may need approval under the EPBC Act. FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil IMPLEMENTATION/COMMUNICATION The Department of the Environment will be informed of Council's decision by letter. ATTACHMENTS 1.
Department of the Environment letter of 2 September 2015
Date Prepared:
28 September 2015
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ATTACHMENT 1
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FINANCE ITEM-3
FINANCIAL STATEMENTS FOR YEAR ENDING 30 JUNE 2015
DOCUMENT INFORMATION
MEETING:
Ordinary
MEETING DATE:
7 October 2015
REPORT AUTHOR/ OFFICER’S TITLE:
Manager Finance
DEPARTMENT:
Corporate and Community Services
EXECUTIVE SUMMARY The purpose of this report is to provide Council with the final Financial Statements for the year ending 30 June 2015. OFFICER'S RECOMMENDATION "That Council receive the report." BACKGROUND In accordance with Section 176 of the Local Government Regulation 2012, a set of general purpose financial statements have been prepared for the year ended 30 June 2015 (1 July 2014 to 30 June 2015). Following endorsement from the Audit Committee on 13 August 2015, draft financial statements were provided for audit to Grant Thornton, Queensland Audit Office contract auditors. Auditors were onsite from 17 August to 21 August 2015. During this period, Council received positive feedback from the auditors and no major issues or concerns were reported. On 28 September 2015, the Audit Committee endorsed the final sign-off of the financial statements which will be sent to Queensland Audit Office (QAO). These statements once endorsed by the QAO will form part of the Annual Report 2014/15. LINK TO CORPORATE PLAN Nil CONSULTATION Internal Director Corporate & Community Services Financial Accountant
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External Grant Thornton LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) In accordance with Section 176 of the Local Government Regulation 2012, a set of general purpose financial statements are required. POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil IMPLEMENTATION/COMMUNICATION Nil ATTACHMENTS 1.
Financial Statements for the year ending 30 June 2015
Date Prepared:
28 September 2015
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ATTACHMENT1
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INFRASTRUCTURE SERVICES TECHNICAL SERVICES ITEM-4
NDRRA 2014 - CONTRACT ACCEPTANCE
DOCUMENT INFORMATION
MEETING:
Ordinary Meeting
MEETING DATE:
7 October 2015
REPORT OFFICER’S TITLE: Director Infrastructure Services DEPARTMENT:
Infrastructure Services
EXECUTIVE SUMMARY Various 2014 NDRRA contracts have been tendered in recent weeks with tenders currently under consideration. In some instances, it has been necessary to have discussions with the Queensland Reconstruction Authority on tenders received as offers have been in excess of the approval amounts from the Authority. These discussions have delayed the formal reporting process to Council. As there is no second meeting in October 2015, this report proposes that contract reports, once finalised, be circulated to Councillors. It is proposed that the Mayor and Chief Executive Officer be delegated authority to execute the contracts and that Council be informed of any such endorsed contracts at the Council meeting on 4 November 2015. OFFICER'S RECOMMENDATION "That Council: 1. Delegate authority to the Mayor and Chief Executive Officer to let 2014 NDRRA Mareeba Sealed Roads, Mareeba Gravel Roads, Dimbulah Gravel Roads and Mt Molloy, Julatten and Mt Carbine Roads contracts after consultation with Councillors; and 2. Ratify any such contract letting at the Council Meeting on 4 November 2015." BACKGROUND Contracts for various 2014 NDRRA projects have been placed into the market and closed recently. Where the assessment of the tenders for some contracts has been able to be finalised, reports on these assessments have come forward for Council consideration. Currently there are four (4) contracts where the assessments are yet to be finalised: -
TMSC2015-17 Restoration Works – Mareeba Sealed Roads TMSC2015-10 Mareeba Gravel Roads MbaSC.20.15 Submission #8 TMSC2015-11 Dimbulah Gravel Roads MbaSC.24.15 Submission #4 Page 63
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TMSC2015-15 Mt Molloy, Julatten & Mt Carbine Roads MbaSC.25.15 Submission #2
Tenders for these contracts have received consideration however it has been necessary that further discussions occur with the Queensland Reconstruction Authority as tenders received have been greater than the approved amount from the Authority. Finalisation of these discussions will occur over the next fortnight. As the next available Council Meeting is not until 4 November 2015, and given that construction weather is favourable for these locations at the moment, it is desirable that the works proceed as soon as possible to allow completion prior to any wet season. To ensure restoration works occur as soon as possible, it is requested that consideration be given to circulating contract reports to Councillors (for the nominated contracts only) and that the Mayor and the Chief Executive Officer be delegated approval to proceed with letting the contracts, and that such decisions be ratified at the meeting of 4 November 2015. This will allow works to continue in a timely manner. LINK TO CORPORATE PLAN ECON 3 - Undertake the management of Council’s assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community. CONSULTATION Internal Chief Executive Officer. External Nil LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Nil POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2015/2016 budget? Included in 2014 NDRRA Program.
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IMPLEMENTATION/COMMUNICATION Nil ATTACHMENTS Nil Date Prepared:
23 September 2015
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ITEM-5
Wednesday 07 October 2015
TENDER EVALUATION CONTRACT TMSC2015-16 CONSTRUCTION - GROVE CREEK BRIDGE - SPEEWAH
DOCUMENT INFORMATION
MEETING:
Ordinary Meeting
MEETING DATE:
7 October 2015
REPORT OFFICER’S TITLE: Director Infrastructure Services DEPARTMENT:
Infrastructure Services
EXECUTIVE SUMMARY Council has received funding through the Bridges Renewal Program toward the replacement of the timber bridge at Speewah over Grove Creek with a two (2) lane concrete bridge and approach roadworks. Tenders have recently been invited for the construction of the new bridge. This report details the tenders received for the bridge construction and provides a recommendation on a preferred contractor. OFFICER'S RECOMMENDATION "That Council award Contract TMS2015-16 Construction of Grove Creek Bridge, Speewah, to Civform for the amount of $596,755.62 (exclusive of GST)." BACKGROUND Council has received funding under the Bridges Renewal Program for the replacement of the timber bridge over Grove Creek at Speewah with a two (2) lane bridge. In constructing the new bridge, it was proposed that the bridge construction would be undertaken by contract (Council to supply the pre-cast deck units), with the approach roadworks to be constructed by Mareeba Shire Council day labour crews. This report deals with the tenders received for the construction of the bridge. Tenders received for the bridge construction were as follows: RMS Engineering & Construction Pty Ltd Civil Plus Constructions Pty Ltd LDI Constructions (QLD) Pty Ltd Civform McNab Developments Pty Ltd NQ Civil Contractors Pensar Civil Pty Ltd
$539,966.00 $542,535.00 $554,489.00 $596,755.62 $738,615.95 $784,835.00 $797,052.00
All prices are exclusive of GST. Page 67
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TENDER ASSESSMENT Overview The tender documents advised tenderers that all tenders would be assessed on the following criteria and weightings: Tender Price Work Methodology and Approach Relevant Experience Local Content Key Personnel Skills, Experience and Resources
40% 15% 15% 10% 20%
Price is a calculated formula dependent on the actual tender received against the median of all prices received. Scores for the other criteria are subject to knowledge of the tenderers performance on previous projects. Scores for each criteria are out of 5. All tenders have been assessed on the above basis, with the scoring resulting in the following (out of a maximum possible five (5) points): -
Civform
3.53
-
LDI Constructions (QLD) Pty Ltd
3.48
-
RMS Engineering & Construction Pty Ltd
3.44
-
Civil Plus Constructions Pty Ltd
3.44
-
Pensar Civil Pty Ltd
3.32
-
NQ Civil Contractors
3.27
-
McNab Developments Pty Ltd
2.95
The tender scoring recognises the significant experience of Civform has in bridge construction and concrete work in general. Civform has recently built the Figtree Close Bridge at Malanda, as well as bridges at Yarrabah, Ravenshoe, Gordonvale and for Cassowary Coast Regional Council. The company also has recently built bridges for Transport and Main Roads at Wrights Creek and also at Laura on the Peninsula Development Road. Whilst the other tenderers do have bridge construction experience, their recent experience does not match that of Civform. Funding allocated to the project from the 2015 / 2016 budget is $850,000 with $425,000 being from the Bridges Renewal Program. With the recommended tender at $596,755.62, the overall costs for the project are now estimated at $897,000. The balance of the estimated expenditure is made of the approach roadworks on both sides of the new bridge as well as the pre-cast deck units for the new bridge, which Council will be supplying following casting in the depot. The additional funding to complete the project will be able to be sourced from developers contributions with an adjustment to be made to the budget at the first available budget review. LINK TO CORPORATE PLAN ECON 3 - Undertake the management of Council’s assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's
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infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community. CONSULTATION Internal Council officers External Nil LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Council has an agreement with the Commonwealth Government under the Bridges Renewal Program for the construction of the new bridge. POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Included in the 2015 / 2016 budget with additional funding to be sourced from depreciation Operating Nil Is the expenditure noted above included in the 2015/2016 budget? Yes If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION The Speewah community will be notified regularly of progress on construction. ATTACHMENTS Nil Date Prepared:
22 September 2015
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ITEM-6
Wednesday 07 October 2015
TENDER EVALUATION CONTRACT TMSC2015-08 MAREEBA WASTEWATER TREATMENT PLANT CONSTRUCTION OF PRESSURE MAIN
DOCUMENT INFORMATION
MEETING:
Ordinary Meeting
MEETING DATE:
7 October 2015
REPORT OFFICER’S TITLE: Director Infrastructure Services DEPARTMENT:
Infrastructure Services
EXECUTIVE SUMMARY As part of the refurbishment of the Mareeba Wastewater Treatment Plant, it is necessary that the pressure main to the plant be upgraded. Council has sought and been successful in gaining funding towards the project from the Royalties for the Regions Program ($600,000) with Council funding the balance of the expenditure. Tenders have been sought for the construction of the new pressure main. This report provides information of the tenders received and makes a recommendation on a contractor to undertake the work. OFFICER'S RECOMMENDATION "That Council award Contract TMSC2015-08 Mareeba Wastewater Treatment Plant, Construction of Pressure Main, to Celtic Construction & Utility Services for the amount of $814,961.69 (exclusive of GST)." BACKGROUND As part of the refurbishment of the Mareeba Wastewater Treatment Plant, it is necessary that the pressure main to the plant be augmented from the eastern side of the Peninsula Development Road near McGrath Road to the plant. This work is necessary to cater for the design flows to the plant over the next planning horizon. The work involves the supply of all pipes and fittings for the 560 metres of pressure main (450mm diameter), including the under boring of the railway line and Peninsula Development Road and the placement of the pressure main within enveloping pipes under both of these assets. The work is outside the scope of the Council day labour workforce to undertake and was therefore placed on the open market. The works are partly funded from the Royalties for the Regions Program received by Council and Council's own funding.
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Open tenders have now closed for the contract works. When tenders closed offers were received from: Celtic Construction & Utility Services LDI Constructions (QLD) Pty Ltd Northern Civil Earthworks Pty Ltd BJS Plumbing & Civil Contracting FGF Developments Pty Ltd RMS Engineering & Construction Pty Ltd Heavy Equipment Hire Pty Ltd Pensar Utilities Pty Ltd FB Contracting Koppens Developments Pty Ltd JPMI No 1 Pty Ltd Gregg Construction Pty Ltd
$814,961.69 $849,021.69 $917,879.00 $938,182.00 $949,049.39 $968,233.98 $1,016,426.50 $1,076,181.55 $1,077,295.00 $1,498,980.54 $1,503,678.00 $1,585,489.00
All prices are GST exclusive. Two (2) tenderers, Far North Plumbing Pty Ltd and Northern Civil Services Pty Ltd, obtained the tender documents from the Council website and did not register with the Procurement Officer. As a consequence, when an addendum was issued with a revised tender schedule, these companies did not receive the updated schedule but instead priced the original schedule. The changes to the schedule were slight and it is considered that as the pricing from these companies was some $100,000 greater than the lowest tender received there is no advantage in considering them further. Steps have been taken to overcome this issue in current and future tenders. Additionally a non-conforming offer was received from BJS Plumbing and Civil Contracting that involved using Flowrite GRP pipe in lieu of DICL pipe. This non-conforming offer is $130,000 greater than the lowest offer and it is considered that it does not provide any advantage to Council and is therefore not included in any further assessment. The tender documents advised tenderers that all tenders would be assessed on the following criteria and weightings: Tender Price Work Methodology and Approach Relevant Experience Local Content Key Personnel Skills, Experience and Resources
50% 15% 15% 10% 10%
Price is a calculated formula dependent on the actual tender received against the median of all prices received. Scores for the other criteria are subject to knowledge of the tenderers performance on previous projects. Scores for each criteria are out of 5. Scoring of the tenderers for this contract resulted in the following (scores out of 5): Celtic Construction & Utility Services BJS Plumbing & Civil Contracting FGF Developments Pty Ltd LDI Constructions (QLD) Pty Ltd Northern Civil Earthworks Pty Ltd Heavy Equipment Hire Pty Ltd
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RMS Engineering & Construction Pty Ltd Pensar Utilities Pty Ltd FB Contracting JPMI No 1 Pty Ltd Gregg Construction Pty Ltd Koppens Developments Pty Ltd
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3.26 3.16 3.16 3.12 2.98 2.97
The highest scoring tenderer, Celtic Construction & Utility Services, is a Tully based pipeline laying contractor that has undertaken significant pipe laying work for Cassowary Coast Regional Council and Cairns Regional Council. This contractor was also a major subcontractor for the main contractor on the sewering of Malanda and performed more than satisfactorily on that project. The contractor is experienced in undertaking thrust bore projects, having completed two (2) major projects for Cassowary Coast Regional Council. The second highest scoring tenderer, BJS Plumbing & Civil Contracting, is a Tablelands based contractor that has completed many pipeline projects on the Tablelands. The contractor is experienced in laying sewer pressure mains. However, given the cost difference between this tenderer and the highest scoring tenderer - $124,000 - it is not considered possible to recommend this tenderer to undertake the project. Council has an agreement under the Royalties for the Regions program that provides $600,000 towards this project. The balance of the proposed expenditure will be required to be funded from current Sewerage reserves where sufficient funds are currently available. The works will be completed in the 2015 / 2016 financial year. LINK TO CORPORATE PLAN ECON 3 - Undertake the management of Council’s assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community. CONSULTATION Internal Water and Wastewater staff. External Nil LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) The proposed works form part of Councils compliance with the approved Transition Environmental Plan for the Mareeba Wastewater Treatment Plant. POLICY IMPLICATIONS Nil
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FINANCIAL & RESOURCE IMPLICATIONS Capital Funding from Royalties for the Regions and Council Sewerage reserves. Operating Nil Is the expenditure noted above included in the 2015/2016 budget? Yes, but additional capital funding will be required over that that was budgeted however this can be sourced from existing sewerage reserves. If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION Necessary notifications on traffic adjustments will be made during construction. ATTACHMENTS Nil Date Prepared:
18 September 2015
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ITEM-7
Wednesday 07 October 2015
TENDER EVALUATION CONTRACT TMSC2015-18 NDRRA 2014 DIMBULAH SEALED ROADS
DOCUMENT INFORMATION
MEETING:
Ordinary
MEETING DATE:
7 October 2015
REPORT OFFICER’S TITLE: Director Infrastructure Services DEPARTMENT:
Infrastructure Services
EXECUTIVE SUMMARY Council has received grant funding approval from the Queensland Reconstruction Authority (QRA) to undertake restoration works to essential public assets in the Council area as a consequence of the 2014 Natural Disaster Relief and Recovery Arrangements (NDRRA) declared event. Contract TMSC2015-18 NDRRA 2014 Dimbulah Sealed Roads is for the restoration of a package of sealed roads to be restored under the 2014 NDRRA Programme. The report provides a comparison of tenders received and makes a recommendation on the preferred tenderer. OFFICER'S RECOMMENDATION "That Council award Contract TMSC2015-18 NDRRA 2014 Dimbulah Sealed Roads to Heavy Equipment Hire Pty Ltd for the amount of $442,794.00 (exclusive of GST)." BACKGROUND Contract TMSC2015-18 is for the restoration of sealed roads in the Dimbulah area under the 2014 NDRRA Programme. The contract is for the reconstruction of the following roads on a schedule of rates basis. The roads involved are: -
Cascade Close Fuma Road Horse Creek Road Leadingham Creek Road Leafgold Weir Road Masterson Road McLeod Road Mutchilba Road
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Tenders were received from the following contractors: -
Heavy Equipment Hire Pty Ltd Robinson Civil Construction Pty Ltd Watto’s Earthmoving & Machinery Hire Pty Ltd Gregg Construction Pty Ltd LDI Constructions (QLD) Pty Ltd RMS Engineering & Construction Pty Ltd Koppens Developments Pty Ltd
$442,794.00 $513,878.32 $527,719.00 $618,342.20 $682,400.09 $689,425.73 $700,829.59
All prices listed above are exclusive of GST. TENDER ASSESSMENT Overview The tender documents advised tenderers that all tenders would be assessed on the following criteria and weightings: Tender Price Work Methodology and Approach Relevant Experience Local Content Key Personnel Skills, Experience and Resources
40% 15% 15% 10% 20%
Price is a calculated formula dependent on the actual tender received against the median of all prices received. Scores for the other criteria are subject to knowledge of the tenderers performance on previous projects. Scores for each criteria are out of 5. The lowest tenderer, Heavy Equipment Hire Pty Ltd is a well-established Mareeba based construction company with a proven track record in road construction. Heavy Equipment Hire Pty Ltd has successfully undertaking other NDRRA projects on the Tablelands in recent years. The second lowest tenderer, Robinson Civil Construction Pty Ltd, has previously completed NDRRA works on the Tablelands to a satisfactory standard. All local Tablelands tenderers are allocated a score of 5 out of 5 for Local Content with Cairns based tenderers being allocated a score of 4.5 out of 5 for the same criteria. This has been consistent for previous NDRRA Programs on the Tablelands. Summary All tenders have been assessed on the above basis, with the scoring resulting in the following (out of a maximum possible five (5) points):
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-
Heavy Equipment Hire Pty Ltd
3.73
-
Robinson Civil Constructions Pty Ltd
3.68
-
Koppens Developments Pty Ltd
3.66
-
RMS Engineering & Construction Pty Ltd
3.52
-
LDI Constructions (QLD) Pty Ltd
3.45
-
Watto's Earthmoving & Machinery Hire Pty Ltd
3.42
-
Gregg Construction Pty Ltd
3.36
It is therefore proposed to recommend Heavy Equipment Hire Pty Ltd undertake the works under Contract TMSC2015-18. Approved funding from the Queensland Reconstruction Authority to the roads in this package is $527,444.99 which includes all materials, labour and machinery. Under the approval from the Queensland Reconstruction authority, actual costs will however apply. LINK TO CORPORATE PLAN ECON 3 - Undertake the management of Council’s assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community. CONSULTATION Internal Council officers External Nil LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) The main risk in undertaking NDRRA works under approvals from the Queensland Reconstruction Authority is that of scope creep with consequent problem of not being reimbursed for expenditure incurred due to scope creep. To assist in the alleviation of this risk, all approved work sites are photographed before, during and after works with these photographs then being compared to the submission photographs. Additionally, a full time inspector is engaged for the contract works to oversee the restoration works. The inspector then has assistance for a contract Superintendent's Representative who then reports to the contract Superintendent. POLICY IMPLICATIONS Nil
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FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2015/2016 budget? Included in the approved 2014 NDRRA Programme IMPLEMENTATION/COMMUNICATION Affected residents will be advised of the planned works programme prior to commencement. ATTACHMENTS Nil Date Prepared:
25 September 2015
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ITEM-8
Wednesday 07 October 2015
TENDER EVALUATION CONTRACT TMSC2015-09 MAREEBA WASTEWATER TREATMENT PLANT DESIGN, MANUFACTURE, SUPPLY, DELIVERY AND COMMISSIONING OF INLET WORKS
DOCUMENT INFORMATION
MEETING:
Ordinary Meeting
MEETING DATE:
7 October 2015
REPORT OFFICER’S TITLE: Director Infrastructure Services DEPARTMENT:
Infrastructure Services
EXECUTIVE SUMMARY As part of the refurbishment of the Mareeba Wastewater Treatment Plant, it is necessary that the inlet works of the plant be upgraded. Council has sought and been successful in gaining funding towards the project from the Royalties for the Regions Program ($487,500) with Council funding the balance of the expenditure. Tenders have been sought for the design, manufacture, supply, delivery and commissioning of the inlet works. This report provides information of the tenders received and makes a recommendation on a contractor to undertake the work. OFFICER'S RECOMMENDATION "That Council award Contract TMSC2015-09 Mareeba Wastewater Treatment Plant Design, Manufacture, Supply, Delivery and Commissioning of Inlet Works, to Bilfinger Water Technologies for the amount of $732,441 (exclusive of GST)." BACKGROUND Council has received funding towards new inlet works for the Mareeba Wastewater Treatment Plant under the Royalties for the Regions Program. Total funding from the program is $487,500 with Council being required to fund any balance once a tender has been accepted. Tenders have now closed for design, manufacture, supply, delivery and commissioning of the new inlet works for the proposed refurbished Mareeba Wastewater Treatment Plant. The inlet works or primary treatment area of a wastewater treatment plant is critical to the functionality of the plant. The inlet works will control flow to the main bioreactor of the plant, will control and bypass flood flows in the system and will screen gross solids from any bioreactor process. In the case of Mareeba, an inlet works with a capacity of 16,500 EP was sought when tenders were invited. This design population for the inlet works exceeds the design population for the proposed refurbished plant of 12,500 EP. The higher population Page 79
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was chosen to provide flexibility in the future operation of the plant but more importantly, as a plant can be augmented modularly, an inlet works cannot. The chosen design population for the inlet works will cater well into the 2050's. When tenders closed the following offers had been received: Hunter Alliance FB Contracting Bilfinger Water technologies Waternish Constructions Thomas & Coffey (QLD) Pty Ltd Celtic Construction & Utility Services
Option 1 Option 2 Option 1 Option 2
$364,900 $547,623 $732,441 $749,916 $856,243 $880,773 $910,427 $962,110
All prices are exclusive of GST. A late tender was received from Aquatec Maxcon Pty Ltd of $908,956 (exclusive of GST). Comments on this tender follow later in the report. Comments on Tenders Hunter Alliance This company is based on the Sunshine Coast and is offering a European designed inlet works. As an alliance the reference sites for similar inlets works design and manufacture have not been provided in the tender and from contacting references no information is available on similar sites. The offer is extremely low in respect of the quantum of the inlet works sought for the proposed refurbished plant. FB Contracting FB Contracting is based in Banyo in Brisbane and has an extensive portfolio of contracting works in the civil construction fields associated with sewer and water pipelines and manholes, pump stations, concrete tanks etc. In this instance the company is offering an Italian manufactured inlet works which when supplied will be installed by FB Contracting. All civil and structural design for the works is proposed to be provided by Bonacci Infrastructure. The Italian manufactured inlet works are from CST Wastewater Solutions and significant reference sites have been provided, particularly in the food and beverage process industries. Reference sites have been included in the tender for sewerage treatment plants with the latest installation of a CST screen is that of the Malanda Wastewater Treatment Plant. In this instance, the offer is for a screen that can cater for flow rates over 250 litres per second, but importantly is optimised for flow rates of 200 - 225 litres per second. For this contract, the specification clearly required that the minimum flow rate was to be 250 litres per second and that flow rates up to 300 litres per second would be highly regarded. This higher flow rate allowed for smoother operations in times of high flows and reduced the amount of plant bypass and therefore possible breach of the environmental authority.
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Bilfinger Water Technologies Bilfinger Water Technologies is a Brisbane based company that previously traded under the name of Johnson Screens Australia Pty Ltd. The company has a significant history of supplying screens to the water and wastewater industry throughout Australia and now, having been acquired by the German based Bilfinger group, has representative sites throughout the world. Recent reference sites in Queensland include Woodford, Cooroy, Loganholme and Hughenden. The proposed inlet works to be supplied under this contract meets the specification requirements in respect of flow characteristics. Bilfinger has offered two (2) options (for the same price) in relation to the method of grit removal - constant velocity horizontal settling tank or vortex and grit classifier. The vortex and grit classifier is the preferred option as it is a known performer and simpler to operate. Waternish Waternish Constructions is an Adelaide based company that has recent experience in delivering similar inlet works to other wastewater treatment plant in Australia. Recent sites have been at Gracemere, Bolivar and Queensbury. The company proposes a similar inlet works that is being installed at the Gracemere Wastewater Treatment Plant as the design flow is very similar. The Waternish offer is based around Huber technology which has been in Australia since 1991. There are 250 Huber machine installations in Australia currently. The proposed offer includes a Rotamat drum screen, vortex grit removal system and grit washer and meets the specification requirements in relation to height of the works. If additional height is required, to be determined on the design of the plant, additional column lengths would be required to be bolted to the proposed columns at an additional cost. Alternative pumps to those specified have been offered due to a preference against the specified rotary lobe pumps. Waternish is also able to provide an inlet works for the 300 litres per second flow rate at an additional cost of $73,870. Thomas & Coffey Thomas & Coffey was established in Australia in 1926 and now form part of the Skilled group. The company has extensive experience in the water and wastewater industries with its principal activities relating to building projects and infrastructure support. It is currently responsible for the primary treatment area for the Mirani Water Recycling Facility. The company is based at Murrarie. The Thomas & Coffey offer is based on a Simeco Engineering inlet works which are manufactured in Italy and Australia. The options being offered relate to the grit treatment - constant velocity grit chamber or a vortex camber. As mentioned above, the vortex grit chamber is the preferred method of grit collection and classification.
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Celtic Construction & Utility Services Celtic is a Tully based civil engineering contractor that is offering similar equipment to that proposed by Thomas & Coffey. Celtic has reasonably extensive experience in the water and wastewater industries but has not identified any projects undertaken similar to that proposed with the Mareeba Wastewater Treatment Plant. No specific experience has been listed in respect of the supply and installation of inlet works for wastewater treatment plants. Tender Assessment The tender documents advised tenderers that all tenders would be assessed on the following criteria and weightings: Tender Price Work Methodology and Approach Relevant Experience Local Content Key Personnel Skills, Experience and Resources
50% 15% 15% 10% 10%
Price is a calculated formula dependent on the actual tender received against the median of all prices received. Scores for the other criteria are subject to knowledge of the tenderers performance on previous projects. Scores for each criteria are out of 5. All tenders have been assessed on the above basis, with the scoring resulting in the following (out of a maximum possible five (5) points): Bilfinger Water Technologies Waternish Thomas & Coffey Hunter Alliance FB Contracting Celtic Construction & utility Services
3.10 3.02 2.94 2.90 2.85 2.68
The scoring reflects the opinion that Bilfinger Water Technologies offer Council the background, experience and technology to satisfactorily meet the requirements for an operational inlet works. It is therefore proposed to recommend Bilfinger Water Technologies to undertake the work of design, manufacture, supply, delivery and commissioning of the inlet works for the Mareeba Wastewater Treatment Plant. Council has an agreement under the Royalties for the Regions program that provides $487,500 towards this project. The balance of the proposed expenditure will be required to be funded from current Sewerage reserves where sufficient funds are currently available. The works will be completed in the 2015/2016 financial year. LINK TO CORPORATE PLAN ECON 3 - Undertake the management of Council’s assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's
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infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community. CONSULTATION Internal Council officers External Hunter H2O LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) The proposed works form part of Councils compliance with the approved Transition Environmental Plan for the Mareeba Wastewater Treatment Plant. POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Funding from Royalties for the Regions and Council Sewerage reserves Operating Nil Is the expenditure noted above included in the 2015/2016 budget? Yes, but additional capital funding will be required over that that was budgeted however this can be sourced from existing sewerage reserves. If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION The works will not have a direct impact on residents. ATTACHMENTS Nil Date Prepared:
25 September 2015
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ITEM-9
Wednesday 07 October 2015
NDRRA 2014 MT LEWIS ROAD
DOCUMENT INFORMATION
MEETING:
Ordinary Meeting
MEETING DATE:
7 October 2015
REPORT OFFICER’S TITLE: Director Infrastructure Services DEPARTMENT:
Infrastructure Services
EXECUTIVE SUMMARY Council has approval under the 2014 Natural Disaster Relief and Recovery Arrangements (NDRRA) program to repair a slip on Mt Lewis Road. Councillors have inspected the site and are aware of the complexity of the required repairs. Identification of a preferred method of repair has now occurred and discussions held with the Queensland Reconstruction Authority (QRA) and the Wet Tropics Management Authority on the proposed method. This report sets out the concept proposed to undertake the repairs OFFICER'S RECOMMENDATION "That Council note the proposed method of repairs to the slip on Mt Lewis Road and submit these to QRA once the tenders have been received." BACKGROUND Council will be aware of the slip on Mt Lewis Road that requires restoration under the 2014 NDRRA program. Investigations have now been completed and various options for restoration discussed with the QRA and the Wet Tropics Management Authority. To minimise costs for the restoration project it is proposed that at the slip location, the road be narrowed to one (1) lane, placed under Give Way control permanently, and moved to the inside of the curve. This will provide width at the slip face to provide a reasonable downhill batter. To facilitate the construction, it is proposed that mass blocks connected with gabion mesh form a framework to both sides of the proposed new road. Drainage control uphill from the roadworks is a primary consideration to prevent further slips in possible future events. This drainage control is proposed to be by collection pits and pipes across the road towards the inside of the curve. To facilitate construction, and to ensure workplace, health and safety considerations are paramount, it will be necessary that the road be closed for the duration of the works. Advice Page 85
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to users of the road e.g. birdwatching groups, will be provided ahead of the works proceeding. Necessary signage will also be installed for the works duration. Concept drawings of the proposed works are shown below.
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LINK TO CORPORATE PLAN ECON 3 - Undertake the management of Council’s assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community.
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CONSULTATION Internal Council officers External Queensland Reconstruction Authority Wet Tropics Management Authority LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) By placing the site under Give Way control. Council will be exercising its legal obligations associated with the works. POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Included in the 2014 NDRRA program. Operating Nil Is the expenditure noted above included in the 2015/2016 budget? Included in the 2014 NDRRA program If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION Advice of the temporary road closure will be signed and also communicated to users. ATTACHMENTS Nil Date Prepared:
25 September 2015
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ITEM-10
QMSC2015-22 MAINTENANCE STATIONS CONFIDENTIAL
Wednesday 07 October 2015
OF
SEWER
PUMP
REASON FOR CONFIDENTIALITY This report is CONFIDENTIAL in accordance with Section 275(1)(b) of the Local Government Regulation 2012, which permits the meeting to be closed to the public for business relating to the following: (b)
industrial matters affecting employees.
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ITEM-11
TRAFFIC ADVISORY COMMITTEE MEETING HELD 23 SEPTEMBER 2015
Wednesday 07 October 2015
MINUTES
OF
DOCUMENT INFORMATION
MEETING:
Ordinary
MEETING DATE:
7 October 2015
REPORT OFFICER’S TITLE: Director Infrastructure Services DEPARTMENT:
Infrastructure Services
EXECUTIVE SUMMARY Minutes of the Mareeba Shire Council Traffic Advisory Committee Meeting held on Wednesday, 23 September 2015 are presented for Council’s information. The action items presented in the minutes of the Traffic Advisory Committee (TAC) are recommendations to Council. Council's endorsement or contrary view of the recommendations is required. OFFICER'S RECOMMENDATION "That Council notes the TAC meeting minutes of 23 September 2015. BACKGROUND The Traffic Advisory Committees (TAC) is a consultative committee of Council established to raise community and other representative body concerns in relation to traffic conditions with Council and the Department of Transport and Main Roads. LINK TO CORPORATE PLAN COM 3 - Encourage the building of strong partnerships with community, private sector and government so as to build community capacity and develop strategies to encourage and support leadership and self-responsibility in the community CONSULTATION Internal Nil External Nil LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Nil
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POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Internal resources for investigation and follow up actions. Is the expenditure noted above included in the 2015/2016 budget? Nil IMPLEMENTATION/COMMUNICATION Nil ATTACHMENTS 1. Minutes of the Mareeba Shire Council Traffic Advisory Committee Meeting held 23 September 2015 Date Prepared:
28 September 2015
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WORKS ITEM-12
COSTIN STREET - PETITION TO REMOVE STREET TREES
DOCUMENT INFORMATION
MEETING:
Ordinary Meeting
MEETING DATE:
7 October 2015
REPORT OFFICER’S TITLE: Manager Works DEPARTMENT:
Infrastructure Services, Works Group
EXECUTIVE SUMMARY Mareeba Shire Council is in receipt of a petition from a resident of Costin Street requesting the removal of the recently planted Native Gardenia trees in the median strip in Costin Street, Mareeba. OFFICER'S RECOMMENDATION "That Council do not remove the Native Gardenia trees planted in the median strip in Costin Street, Mareeba." BACKGROUND Costin Street, Mareeba has recently undergone drainage improvements and pavement rehabilitation works. As part of these works the existing Fox Tail Palms, grid irrigation and Spider Lilies were removed from the centre median and replaced with standard, spray type irrigation and 25 Native Gardenias planted at approximately 3 - 4m intervals. A resident of Costin Street has submitted a petition to Mareeba Shire Council to have the trees removed and the centre median concrete infilled as she has concerns that the leaves will drop and be retained in the kerbing and channelling and the trees will exacerbate her hay fever. Native Gardenias have the potential to grow to a height of 10m in ideal conditions although it is unlikely that these will reach that height. Attached is a photo of a four year old specimen growing in ideal conditions in Mareeba. Native Gardenias were chosen for the street scape for the following reasons;
they are evergreen; have a thin, straight trunk; easily pruned; native to Far North Queensland; will attract birdlife; Page 103
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have a dense green rounded canopy; provide a division between light industrial and residential zoned land.
LINK TO CORPORATE PLAN ECON 3 - Undertake the management of Council's assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community. CONSULTATION Internal Director Infrastructure Services Parks and Gardens Coordinator LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Nil POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Nil IMPLEMENTATION/COMMUNICATION Nil ATTACHMENTS 1.
Photograph.
Date Prepared:
15 September 2015
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Four year old Native Gardenia growing locally in the Mareeba area
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WATER & WASTE ITEM-13
VOLUNTARY DOMESTIC KERBSIDE COLLECTION OPT-IN SURVEY
RECYCLING
DOCUMENT INFORMATION
MEETING:
Ordinary
MEETING DATE:
7 October 2015
REPORT OFFICER’S TITLE: Environmental Compliance Officer DEPARTMENT:
Infrastructure Services, Water and Waste Group
EXECUTIVE SUMMARY Mareeba Shire Council opened a Voluntary Domestic Kerbside Recycling Collection Opt-In Survey (Opt-In Survey) on 27 August 2015 for ratepayers to opt-in to a proposed voluntary kerbside domestic recycling collection scheme. Ratepayers are able to opt-in to the proposed scheme until 02 October 2015. The final results of the Opt-In Survey were not available at the time of writing this report, but will be presented at the Council meeting 7 October 2015. Preliminary results of the Opt-In Survey as at 25 September 2015 indicate that Mareeba Shire Council is unlikely to obtain the necessary numbers of ratepayers to ensure viability of the proposed scheme. Other Mareeba Shire Council Recycling initiatives continue to be successful and can only benefit from the raised awareness delivered by the Opt-In Survey. OFFICER'S RECOMMENDATION "That Council does not proceed with the Voluntary Domestic Kerbside Recycling Collection service based on the very low number of ratepayers who agreed to Opt-In." BACKGROUND Council's Infrastructure Services has previously been requested to: 1. develop a proposal for a domestic recycling collection scheme for all areas of Mareeba Shire currently receiving a kerbside collection service for domestic waste (waste benefitted areas); and 2. gauge ratepayers interest about voluntarily opting into the proposed service. Council officers obtained a cost estimate from JJ Richards, Council's current kerbside domestic waste collector, to collect and transport domestic kerbside collected recyclables on a fortnightly basis to the Cairns Regional Council Material Recovery Facility at Portsmith. The cost estimate was based on 50% of the ratepayers within waste benefited areas Page 107
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receiving the service. The cost estimate also included initial capital costs of the 240L yellow lidded wheelie bins and gate fees at the Portsmith Facility. This cost estimate and proposed scheme was then communicated to ratepayers via a letter to their postal address nominated for the address of notices from Council. That letter detailed the proposed service, methods to opt-in to the scheme, a brochure about recycling in the Mareeba Shire and a Frequently Asked Questions attachment. The Opt-In Survey also allowed for ratepayers to elect whether they were prepared to pay a higher amount to obtain the service in the event that 50% of the ratepayers did not opt-in. The Results as at 25 September 2015: The total results from Survey Monkey and responses received by email and hardcopy equal 285.The total number of properties within the waste benefitted area equals 6393. It is clear that the number falls well short of the 50% of ratepayers required to make the proposed service in a voluntary capacity viable. Of those who elected to opt-in, the results of those ratepayers that wished to pay a higher amount were as follows:
Figure 1: Breakdown of Survey Options Results It is clear that despite these ratepayers willing to pay more for the service in order for its viability the total revenue will not cover the cost.
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Drilling further into the detail by area, the results are:
Figure 2: Opt In Results by Area. The results by area demonstrate that even in areas that were expected to have a greater number of ratepayers opt-in; the numbers were still insufficient for the service to be a success. The highest positive results of 48% came from Mareeba. In Mareeba, there were 138 positive responses. However to make the service viable in Mareeba, 2004 positive responses would be needed. Opt-In Survey Review: Extension of Survey: The survey was extended until 2 October 2015 to ensure ratepayers had adequate time to respond to the survey. Despite this the data trend at the time of writing this report showed responses declining. Media Coverage: Excellent media coverage was made over the Opt In Survey. Error in email address: There was an error on the opt-in form mailed out to property owners. The error was the email address to send scanned copies of completed forms to. Despite this, numerous positive responses were received via email as the correct email address was detailed on the cover letter. Incorrect addresses: The postal addresses of ratepayers were used to send the letter and survey form to. 45 of these letters were returned to Council via the post. Council officers sent out the letters again to any other alternative address detailed in Council databases.
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Survey Monkey: A ratepayer indicated that he experienced difficulty in using the Survey Monkey for multiple properties that he owned. The survey was set up in such a way that an email address could only be used once. He therefore used email to lodge his responses. Tenants: One (1) survey monkey result detailed that the respondent was a tenant but wished to opt in. This result was removed from the pool as only ratepayers were being surveyed. It is unknown if any other respondents on survey monkey were tenants. Given the low number of respondents it was deemed not necessary to verify if the respondent was an owner or tenant. Results preliminary analysis: It is clear that the results received so far indicate that the proposed voluntary recycling scheme is unlikely to be viable for Council. In the interpretation of results, it is important to be mindful that the survey was designed to gauge the level of voluntary support for a domestic collection service only. It did not gauge the level of support for recycling or recycling initiatives. The poor results may only reflect the lack of support for another charge on the rates notice. Recycling at transfer stations continues to be successful. On average about five (5) tonnes of domestic recycling is sent each month to Cairns Regional Council's Material recovery facility at Portsmith. Five (5) tonnes of recyclables is approximately 333 wheelie bins (240L) of recycling. 333 is marginally greater than the number of positive responses received in the survey. This may indicate that ratepayers are happy with their current level of service offered by Council for recycling. Further to domestic recycling at Waste Transfer Stations, Council also recycles ferrous metals, plastic drums, batteries and tyres. Recently, new recycling initiatives have commenced for fertiliser bags and other plastic items such as agricultural irrigation. Despite the survey results, the campaign will only benefit the popularity of these current Council recycling initiatives. The idea to offer the service as a voluntary scheme instead of a mandatory scheme highlights the risk that the provision of a second wheelie bin to some properties for mandatory recycling may only lead to contamination issues. Going forward, Council will need to consider education campaigns to increase the desirability of recycling in the community before proposing a new recycling scheme. LINK TO CORPORATE PLAN ENV 5 - Prepare an Environmental Scorecard. CONSULTATION Internal Manager Water and Waste Senior Environmental Advisor Foreperson Waste Services
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External JJ Richards Cairns Regional Council Waste Services LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Nil POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil IMPLEMENTATION/COMMUNICATION Nil ATTACHMENTS Nil Date Prepared:
28 September 2015
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BUSINESS WITHOUT NOTICE
NEXT MEETING OF COUNCIL The next meeting of Council will be held at 9:00 am on Wednesday 4 November 2015
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