Ordinary Meeting Council Chambers Date: 17 June 2015 Time: 9:00am
AGENDA THE ORDINARY MEETING OF THE MAREEBA SHIRE COUNCIL WILL BE HELD AT COUNCIL CHAMBERS, ON WEDNESDAY, 17 JUNE 2015 AND THE ATTENDANCE OF EACH COUNCILLOR IS REQUESTED.
PETER FRANKS CHIEF EXECUTIVE OFFICER
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ORDER OF BUSINESS MEMBERS IN ATTENDANCE APOLOGIES/LEAVE OF ABSENCE/ABSENCE ON COUNCIL BUSINESS BEREAVEMENTS/CONDOLENCES DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST CONFIRMATION OF MINUTES BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING DEPUTATIONS AND DELEGATIONS CORPORATE AND COMMUNITY SERVICES ............................................................................... 5 REGIONAL LAND USE PLANNING ............................................................................................ 5 ITEM-1 Adopted infrastructure charges resolution (No.1) 2015 ............................................. 5 GOVERNANCE AND COMPLIANCE ........................................................................................ 49 ITEM-2 Annual Report 2013/2014 Financial Year ............................................................... 49 FINANCE ................................................................................................................................ 141 ITEM-3 Financial Statements period ending 31 May 2015 ................................................ 141 ITEM-4 Final Audit Results for period ending 30 June 2014 .............................................. 151 COMMUNITY WELLBEING..................................................................................................... 211 ITEM-5 Mareeba Community Housing Company Contract Extension ............................... 211 ITEM-6 Community Partnerships Strategy for 2015/2016 ................................................. 215 INFRASTRUCTURE SERVICES ................................................................................................ 219 TECHNICAL SERVICES ......................................................................................................... 219 ITEM-7 Infrastructure Services - Technical Services - Monthly Activities Report - May 2015 ..................................................................................................................... 219 ITEM-8 2015-2016 Regional Reseal Programme CONFIDENTIAL ................................... 227 WORKS................................................................................................................................... 229 ITEM-9 Infrastructure Services - Works Section - Progress Report - May 2015 ................ 229 ITEM-10 Level 3 Bridge Inspections - Progress Report ................................................. 237 WATER & WASTE .................................................................................................................. 243 ITEM-11 QMSC2015-04 to QMSC2015-11 Waste Transfer Station Operators Contracts .............................................................................................................. 243 ITEM-12 Infrastructure Services - Water and Wastewater - Monthly Operations Report - May 2015 ................................................................................................ 251 ITEM-13 Infrastructure Services - Waste Operations Report - May 2015 ...................... 259 CHIEF EXECUTIVE OFFICER ................................................................................................... 265 ORGANISATIONAL DEVELOPMENT ..................................................................................... 265 ITEM-14 Service Level Review and Organisational Structure CONFIDENTIAL ............ 265 BUSINESS WITHOUT NOTICE .................................................................................................. 267 NEXT MEETING OF COUNCIL .................................................................................................. 267
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CORPORATE AND COMMUNITY SERVICES REGIONAL LAND USE PLANNING ITEM-1
ADOPTED INFRASTRUCTURE CHARGES RESOLUTION (NO.1) 2015
DOCUMENT INFORMATION
MEETING:
Ordinary
MEETING DATE:
17 June 2015
REPORT OFFICER’S TITLE: Senior Planner DEPARTMENT:
Corporate and Community Services
EXECUTIVE SUMMARY This report presents Adopted Infrastructure Charges Resolution (No.1) 2015 for Council's consideration and endorsement. Adopted Infrastructure Charges Resolution (No.1) 2015 forms Attachment 1 of this report. OFFICER'S RECOMMENDATION "That Council under section 630 of the Sustainable Planning Act 2009 adopt Adopted Infrastructure Charges Resolution (No.1) 2015 to have effect on and from 1 July 2015." BACKGROUND Local governments may, by resolution, adopt charges for providing trunk infrastructure for development. They can also levy different infrastructure charge amounts for local government areas and provide for the indexation of a levied charge. To do this, a local government needs to pass an adopted infrastructure charges resolution (AICR) as set out in Section 631 of the Sustainable Planning Act 2009 (SPA). Mareeba Shire Council passed such a AICR on 2 January 2014 and this resolution remains valid until 30 June 2015. All local governments will be required to adopt a new AICR before 1 July 2015 if they want to continue to levy infrastructure charges. Specifically, the new AICR must be updated to include: a method for working out the cost of the infrastructure that is the subject of an offset or refund (recalculation method) criteria for deciding a conversion application (conversion criteria) P&E Law were engaged to draft a suitable resolution for adoption (Attachment 1).
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Infrastructure charges can be set equal to or below the maximum adopted charge in the State Planning Regulatory Provisions (Adopted Charges) 2012. Mareeba Shire's infrastructure charges are approximately 60% of the State's maximum allowable charges. Where an established Mareeba Shire infrastructure charge exists for a development type, this charge has been carried forward into the new AICR. Where a charge is not currently established, the infrastructure charge included in the AICR is set at 60% of the maximum adopted charge in the State Planning Regulatory Provisions (Adopted Charges) 2012. The Adopted Infrastructure Charges Resolution will apply to new development within the priority infrastructure areas of Mareeba, Kuranda, Dimbulah and Chillagoe. LINK TO CORPORATE PLAN GOV 1 - Develop an achievable long term financial plan that underpins Council's long-term financial sustainability. CONSULTATION Internal Director Infrastructure Services External P&E Law LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Council will not be able to levy new infrastructure charges from 1 July 2015 if a new AICR is not adopted. POLICY IMPLICATIONS Adoption of the Adopted Infrastructure Charges Resolution (No.1) 2015 will allow Mareeba Shire Council to continue to levy infrastructure charges for assessable development within the priority infrastructure areas beyond 1 July 2015. The new AICR is a framework to continue the established infrastructure charging arrangements and is not intended as a mechanism to increase the current infrastructure charge rates. Council officers will monitor the implementation of the AICR to ensure there are no unintended increases. FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil
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Is the expenditure noted above included in the 2014/2015 budget? Nil If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION Adopted Infrastructure Charges Resolution (No.1) 2015 will be uploaded to Council's website prior to the 1 July 2015 and will have effect on and from the 1 July 2015. ATTACHMENTS 1.
Adopted Infrastructure Charges Resolution (No.1) 2015
Date Prepared:
2 June 2015
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ATTACHMENT 1
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GOVERNANCE AND COMPLIANCE ITEM-2
ANNUAL REPORT 2013/2014 FINANCIAL YEAR
DOCUMENT INFORMATION
MEETING:
Ordinary
MEETING DATE:
17 June 2015
REPORT OFFICER’S TITLE: Manager Development & Governance DEPARTMENT:
Corporate and Community Services
EXECUTIVE SUMMARY The Local Government Regulation 2012 requires that each local government must prepare an annual report for each financial year and must adopt the annual report within one month after the day the Auditor-General gives the Auditor-General's audit report about the local government's financial statements for the financial year to the local government. A draft annual report was submitted to the Council meeting on 18 February 2015, however, at that stage, Council was still awaiting a decision by the Minister for Local Government on the opening cash balances of the de-amalgamated councils, which could not be agreed at Transfer Committee level. A decision has now been made by the Minister in relation to the opening cash balances and while Tablelands Regional Council has lodged an appeal in relation to that decision, this Council has accepted the Minister's decision and finalised its annual financial statements (and annual report) accordingly. The final annual report is now presented for adoption by Council. OFFICER'S RECOMMENDATION "That the final annual report for the 2013-14 financial year, as attached, be adopted." BACKGROUND Council is required by section 182 of the Local Government Regulation 2012 to prepare and adopt an annual report. Adoption of the annual report is normally required within one month of receiving the Auditor-General's final sign off of the audited annual financial statements. A draft Annual Report was submitted to the Council meeting on 18 February 2015 and the following resolution adopted: "That the draft annual report for the 2013-14 financial year be adopted and released for public information as an interim report with the proviso that the annual financial statements contained therein have been prepared and audited based on assumed opening cash balances which may require adjustment once a determination has been made by the Minister for Local Government with respect to those opening balances. The final annual
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report will be made available to the community once the opening balances have been determined and the audit completed." A decision on the opening cash balances following de-amalgamation has now been made by the Minister for Local Government and while Tablelands Regional Council has lodged an appeal in relation to that decision, Mareeba Shire has accepted the Minister's determination and finalised its annual financial statements and annual report accordingly. The final annual report is now presented for adoption by Council. LINK TO CORPORATE PLAN GOV 1 - Develop an achievable long term financial plan that underpins Council's long term financial sustainability. CONSULTATION Internal Chief Executive Officer Director Corporate & Community Services External Department of Local Government External Auditor LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Preparation of an annual report is a requirement of the Local Government Act 2009 and the Local Government Regulation 2012. POLICY IMPLICATIONS Nil. FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2014/2015 budget? N/A If not you must recommend how the budget can be amended to accommodate the expenditure N/A
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IMPLEMENTATION/COMMUNICATION The annual report will be made available to the community through placement on Council's website. ATTACHMENTS 1.
Final annual report for the 2013-14 financial year.
Date Prepared:
11 June 2015
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FINANCE ITEM-3
FINANCIAL STATEMENTS PERIOD ENDING 31 MAY 2015
DOCUMENT INFORMATION
MEETING:
Ordinary
MEETING DATE:
17 June 2015
REPORT OFFICER’S TITLE: Manager Finance DEPARTMENT:
Corporate and Community Services
EXECUTIVE SUMMARY The purpose of this report is to provide Council with an overview of financial matters for the period 1 July 2014 to 31 May 2015. OFFICER'S RECOMMENDATION "That Council note the financial report for the period ending 31 May 2015" BACKGROUND Financial Summary Each month, year to date financial statements are prepared in order to monitor actual performance against budgets. For the period ending 31 May 2015, Council shows an operational surplus of $8,263,965 compared to a budgeted YTD surplus of $7,890,693. The budget now reflects the Three Month Budget Review as adopted by Council at the 17 December 2014 meeting. One-off de-amalgamation costs for the purpose of this report are excluded. These costs are funded from the Queensland Treasury Corporation Working Capital Facility which has a repayment due date of 30 June 2015. The repayment of this Working Capital Facility will be from the discretionary reserves. It should be noted that Council's cash position is currently $27,635,661 and this represents an initial transfer of $17,000,000 from TRC. The Deputy Premier (Minister for Transport, Minister for Infrastructure, Local Government and Planning and Minister for Trade) made a decision on 8 April regarding the cash split. MSC is to receive a sum total of $26,053,002 of the total cash of $52,077,050 which results in MSC receiving a further $9,053,002 plus interest from TRC. On 22 May 2015, TRC made a part payment of $1,719,752.
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May 2015 - Snapshot Total Operating Income Total Operating Expenditure Operating Surplus Total Capital Income (grants, developer contributions)
$ $ $ $
50,186,509 41,922,544 8,263,965 2,678,516
Net Result - Surplus
$
10,942,481
Capital Expenditure Total capital expenditure of $11,794,688 (including commitments) has been spent for the period ending 31 May 2015 against the annual budget of $12,892,876. The graph below illustrates actual YTD expenditure and committed costs against the annual budget.
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Income Analysis Total income (including capital income of $2,678,516) for the period ending 31 May 2015 is $52,865,025 compared to the YTD budget of $50,027,439. The graph below shows actual income against budget for the period ending 31 May 2015.
Description Net Rates & Utility Charges Fees & Charges Operating Grants, Subsidies & Contributions Interest Received Works for Third Parties Other Revenue Capital Income
Actual YTD
Budget YTD
Note
25,202,995 1,185,039
24,889,012 1,037,258
1
8,704,558 518,057 10,388,425 4,187,475 2,678,516
8,570,025 528,080 9,933,427 3,494,956 1,574,681
2 3 4
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of this financial year. Also contributing to the favourable variance is Building income ($17k), Mareeba Mausoleum & Memorial cemetery income ($47k) and Libraries ($3k). 2. The favourable variance relates to the majority of the Department of Main Roads major projects. May RMPC claim estimated at $303k is yet to be lodged. 3. Favourable variances across a number of business sections, including waste ($213k) and income from Council Flood damage ($416k). 4. $980k relates to developer contributions. Capital grants of $1.6M relates mainly to the construction of the pump station at Ibis Dam ($54k), the Mareeba Sewerage Treatment Plant upgrade ($30k), Chillagoe Water supply ($265k), Roads to Recovery ($794k) and TIDS ($339k). Expenditure Analysis Total expenses for the period ending 31 May 2015 is $41,922,544 compared to the YTD budget of $40,562,065. The graph below shows actual expenditure against budget for the period ending 31 May 2015.
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Description Employee expenses Materials & Services Depreciation expenses Finance & Borrowing costs
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Actual YTD
Budget YTD
14,795,487 18,750,349 8,202,699 174,009
14,345,836 18,124,480 7,925,571 166,178
Note 1 2
1. Employee expenses are over mainly due to how the budget has been allocated and the timings of the pay. Overtime is over budget ($248k) however this is recovered through 3rd party works. 2. Expenditure for Council Flood damage (NDRRA) is the main contributor to the variance ($564k) however, majority of this amount has already been recovered through sundry revenue. Loan Borrowings Council's loan balances as at 31 May 2015 are as follows: QTC Loans De-amalgamation working capital facility
$2,056,080 $5,146,211
Rates and Sundry Debtors Analysis Rates and Charges The total rates and charges payable as at 31 May 2015 is $2,220,223.99. There are currently 225 properties with arrangements to pay, which totals $145k. Rates were levied on 17 February 2015 for the six months January to June 2015 with the discount period closing on 20 March 2015. Total Gross Rates and Charges levied for the 6 month period was $13,147,136.55. Any properties that have an outstanding balance of $50 or greater are now in the process of being transferred to Collection House where they will commence sending out the first demand letter. Collection House collected $264,032.48 for the month of May. The outstanding amount for properties currently with debt collection is $557,791.32. Sundry Debtors The total outstanding for Sundry Debtors as at 31 May 2015 is $2,935,141.92 which is made up of the following:
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Current
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60 days
90 + days
$2,491,000.85
$248,761.93
$5,094.29
$190,284.85
84.86%
8.48%
0.17%
6.49%
$244,024.20 or 55% of outstanding debtors 30 days or greater relate to government departments. LINK TO CORPORATE PLAN Nil CONSULTATION Internal Director Corporate & Community Services Financial Accountant External Nil LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Section 204 of the Local Government Regulation 2012 requires the financial report to be presented to local government if the local government holds its ordinary meetings more frequently (than once per month) - to a meeting in each month. POLICY IMPLICATIONS Information has been provided to achieve compliance with Council's Procurement Policy. FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2014/2015 budget? Nil If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION Nil Page 146
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ATTACHMENTS 1. Financial Statements - May 2015 Date Prepared:
9 June 2015
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ITEM-4
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FINAL AUDIT RESULTS FOR PERIOD ENDING 30 JUNE 2014
DOCUMENT INFORMATION
MEETING:
Ordinary
MEETING DATE:
17 June 2015
REPORT OFFICER’S TITLE: Manager Finance DEPARTMENT:
Corporate and Community Services
EXECUTIVE SUMMARY The purpose of this report is to advise Council of a successful financial audit for the year ended 30 June 2014 (1 January to 30 June 2014) and outline matters arising from the audit. OFFICER'S RECOMMENDATION "That Council note the attached Financial Statements for the year ended 30 June 2014 (1 January to 30 June 2014) and matters arising during the audit." BACKGROUND In accordance with Section 176 of the Local Government Regulation 2012, a set of general purpose financial statements were prepared for the year ended 30 June 2014 (1 January to 30 June 2014). At a Council meeting on 18 February 2015, Council resolved that "the draft annual report for the 2013/14 financial year be adopted and released for public information as an interim report, with the proviso that the annual financial statements contained therein have been prepared and audited based on assumed opening cash balances which may require adjustment once a determination has been made by the Minister for Local Government with respect to those opening balances. The final annual report will be made available to the community once the opening balances have been determined and the audit completed." On 8 April 2015, the Minister announced the decision to support the Crowe Horwath recommendation (including the adjustment correcting a previously determined error) which resulted in an allocation of $26,053,002 to Mareeba Shire Council. This resulted in a $1,469,081 overall increase in our cash and equity as compared to the published unaudited accounts. The financial statements were adjusted to reflect these changes and were certified by Queensland Audit Office on 28 May 2015. During the course of the audit four matters were raised for management's attention, three were rated low risk and one as moderate, A detailed explanation of the findings, recommendations and management responses is attached to this report. Management advises that the three low risk items have already been resolved and are confident that the moderate risk be resolved prior to completion of the 2014/15 audit. Page 151
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LINK TO CORPORATE PLAN Nil CONSULTATION Internal Director Corporate & Community Services Financial Accountant Audit Committee External Grant Thornton - Queensland Audit Office contract auditors LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil IMPLEMENTATION/COMMUNICATION Financial Statements for the six months ended 30 June 2014 will be submitted for inclusion in the Annual Report for 2013/14. ATTACHMENTS 1. 2.
Final Audit Letter including matters arising from audit Financial Statements for the year ended 30 June 2014 (1 January to 30 June 2014)
Date Prepared:
9 June 2015
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ATTACHMENT 1
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ATTACHMENT 2
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COMMUNITY WELLBEING ITEM-5
MAREEBA COMMUNITY CONTRACT EXTENSION
HOUSING
COMPANY
DOCUMENT INFORMATION
MEETING:
Ordinary
MEETING DATE:
17 June 2015
REPORT OFFICER’S TITLE: Manager Community Wellbeing DEPARTMENT:
Corporate and Community Services
EXECUTIVE SUMMARY In accordance with the Council resolution of 17 December 2014, Council will not be tendering for future contracts for the delivery of the Street to Home and Homestay services. Arrangements have been in place since 9 March 2015 whereby the Mareeba Community Housing Company is managing the day to day operations of the two housing support services to strengthen its tender for the future contracts. This report is to advise that these contract arrangements with Mareeba Community Housing Company will continue to 30 September 2015, the new end date for Council's contract with the Department of Housing and Public Works. OFFICER'S RECOMMENDATION "That Council note the extension of contractual arrangements for three months from 1 July 2015 to 30 September 2015 by the Department of Housing and Public Works for the delivery of the Street to Home and Homestay services, and the subsequent extension of contractual arrangements for the same period between Council and Mareeba Community Housing Company for the day to day operation of the Street to Home and Homestay services." BACKGROUND Transitioning Housing Support Services to Community Management Mareeba Shire Council has a funding agreement with the Department of Housing and Public Works for $1,124,641 to deliver the Street to Home and Homestay services to 30 June 2015. On 17th December 2014, Council resolved to (in part): "Implement new governance arrangements for the following externally funded services for which Council does not intend to tender for any future contracts: Homestay Street To Home"
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Consequently, contractual arrangements were put in place for Mareeba Community Housing Company (MCHC) to manage the day to day operations of the two housing services after negotiations with the Department of Housing and Public Works. Contractual Arrangements with Mareeba Community Housing Company Expressions of Interest were not called to award the contract as Mareeba Community Housing Company was identified by the Department and Council as the only suitable service provider to which Council could subcontract the services to. With the endorsement of the Department of Housing and Public Works, MCHC has been managing the day to day delivery of the housing support services since 9 March 2015 and these arrangements were due to cease on 30 June 2015. Provisions have been made to extend Council's contractual arrangements with MCHC from 1 July 2015 to 30 September 2015 in line with the Department's extension of contractual arrangements with Council for this same period. Council's Role as Contract Manager Under these new subcontracting arrangements, Council's role is one of contract manager rather than service provider/manager and the costs associated with the contract manager role are fully costed and covered by the grant funds. LINK TO CORPORATE PLAN COM 3 Encourage the building of strong partnerships with community, private sector and government so as to build community capacity and develop strategies to encourage and support leadership and self-responsibility in the community. CONSULTATION Internal Homestay and Street to Home Officers Manager Organisational Development Director Corporate and Community Chief Executive Officer External Regional Manager, Department of Housing and Public Works Mareeba Community Housing Company LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Nil POLICY IMPLICATIONS Nil
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FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2014/2015 budget? Yes If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION A contract extension for the Street to Home and Homestay arrangements is currently being negotiated with Mareeba Community Housing Company. ATTACHMENTS 1.
Nil
Date Prepared:
5 June 2015
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ITEM-6
COMMUNITY 2015/2016
PARTNERSHIPS
Wednesday 17 June 2015
STRATEGY
FOR
DOCUMENT INFORMATION
MEETING:
Ordinary
MEETING DATE:
17 June 2015
REPORT OFFICER’S TITLE: Community Development Officer DEPARTMENT:
Corporate and Community Services
EXECUTIVE SUMMARY This report presents the strategy to implement the Community Partnerships Program for 2015/16. This program enables Council to achieve key goals and outcomes in the Corporate Plan and to respond in a fair and equitable manner to meet the increasing number of requests for community assistance. OFFICER'S RECOMMENDATION "That Council 1. Endorse the 2015/16 Community Partnerships Program for 2015/16 which has a budget of $95,000; 2. Approve the following cash and in-kind contributions to community partnerships in 2015/16 under the Community Partnerships Program (total $75,083): a. $29,210 for the following Major Community Partnerships: $11,500 Mareeba District Rodeo Association $8,910 Tourism Kuranda (Kuranda Festival and Easter Festival) $7,200 Mareeba Multicultural Festival Committee $1,600 Lions Club of Dimbulah (Dimbulah Lions Festival); b. $13,000 for the remittance of rates for eligible and approved organisations in accordance with the Rate Rebate and Remittance Policy; c. $7,250 in water consumption fees as follows: $2,000 Mareeba United Football Club $2,000 Dimbulah Football Club $1,650 Chillagoe Bushman's Carnival Association Inc. $1,600 Kuranda Recreation Centre; d. $3,300 in assistance provided through mulch vouchers as follows: $1,500 Peter & Heather Brown - Mt Molloy Old Copper Smelter $1,800 Approved under Staff Delegations (Section 8 of CPP Policy);
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e. $22,323 cash and in-kind assistance as follows: $5,000 Julatten Men's Shed $4,876 North Queensland Sports Foundation $1,680 Mareeba Arts Society $1,500 Julatten Edna Head Community Library $1,480 FNQ Hospital Foundation $1,360 Mareeba Netball Association Inc. $1,200 Mareeba Turf Club $1,000 FNQ Country Music Festival Committee $656 Dimbulah Community Centre (Community Australia Day celebrations) $3,571 Approved under Staff Delegations (Section 8 of CPP Policy)" BACKGROUND 1.
Community Partnerships Strategy 2015/16
The following strategy is recommended to implement the Community Partnerships Program in 2015/16 with a budget of $95,000: $75,083 $19,917
Approved community partnerships for 2015/16 New requests 2015/16 (to be considered throughout the year)
$95,000
2015/16 CPP Budget
Amounts approved by staff delegation are presented as total figures in the Officer's Recommendation above and comprise applications under $500 which have been approved by Staff Delegations in accordance with Section 8 of the CPP Policy. 1.1
Approved community partnerships for 2015/16
At a workshop on 31 March 2015, Council considered the community partnership requests received to date and approved a total of $75,083 as outlined above in the Officer's Recommendation. In determining those community partnerships that Council will contribute to in 2015/16, priority was given to requests: By not-for-profit organisations that rely on volunteers. That demonstrated contributions by other partnership members. That had a plan in place to become self-sustaining, if it is not a one off activity or event. That demonstrated the contribution by Council cannot be provided by any other partner and is crucial to the success of the event/activity/project. That demonstrated significant community benefits will be achieved by the partnership. That aligned closely with the Mareeba Shire Council Corporate Plan. 1.2
Consider new community partnership requests throughout 2015/16
This leaves $19,917 for Council to consider new requests for a council contribution to a community partnership throughout the year.
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1.3
Wednesday 17 June 2015
Encouraging self-reliance
A key principle of the Community Partnerships Program is to encourage self-reliance. Meetings have been held between Councillors, Officers and the organisers of each of the four major events (Mareeba Rodeo, Dimbulah Lions Club Festival, Mareeba Multicultural Festival and Tourism Kuranda Events) to discuss ways that these events can become more self-sufficient and less reliant on Council assistance. This approach has led to three of the four events requiring significantly less Council assistance in 2015/16 and further discussions are planned. During the workshop, Councillors identified a number of smaller community partnerships to which a cash or in-kind contribution would be made in 2015/16, but also directed Officers to engage with the community partners to find ways they can become more self-reliant so that Council's financial contribution can reduce over time. 1.4
Celebration of Community Partnerships
In accordance with Section 6 of the Community Partnerships Program Policy, it was agreed that Council would hold an event to celebrate the Community Partnerships approved for 2015/16. This event would acknowledge the community benefits and contributions provided by Council and other partners by way of a presentation of Community Partnership Certificates at a Morning Tea after an Ordinary Council Meeting. 1.5
Benefits of the Strategy
The proposed CPP Strategy enables Council to: Remain a contributing partner to those important community events and activities assisted previously; as well as Contribute to new community partnerships, as they arise, which will deliver significant social, economic and environmental benefits; Work towards reducing Council's contribution by assisting community partnerships to become more self-sufficient; and Acknowledge and celebrate the approved community partnerships. This contribution of $75,083 in cash and in-kind recommended for Council approval represents the following investment to achieve community benefits in 2015/16: $40,151 on projects for community and social benefit $7,646 on projects for economic benefit $14,286 on projects for environmental benefit $13,000 to not for profit volunteer groups through rates and rebates remissions If part or all of the remaining $19,917 is contributed to other community partnerships throughout the year, then further community benefits will be achieved. LINK TO CORPORATE PLAN COM 3 Encourage the building of strong partnerships with community, private sector and government so as to build community capacity and develop strategies to encourage and support leadership and self-responsibility in the community.
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CONSULTATION Internal Manager Community Wellbeing Coordinator Stores Coordinator Transport Infrastructure Manager Water & Waste Manager Works
External Relevant applicants LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Nil POLICY IMPLICATIONS Community Partnerships Policy 2015/16 Rates Rebates and Remissions Policy 2015/16 FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating $95,000 2015/16 budget Is the expenditure noted above included in the 2015/2016 budget? Yes IMPLEMENTATION/COMMUNICATION Follow-up letters and arrangements required for all approved applicants ATTACHMENTS Nil Date Prepared:
20 May 2015
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INFRASTRUCTURE SERVICES TECHNICAL SERVICES ITEM-7
INFRASTRUCTURE SERVICES - TECHNICAL SERVICES - MONTHLY ACTIVITIES REPORT - MAY 2015
DOCUMENT INFORMATION
MEETING:
Ordinary
MEETING DATE:
20 May 2015
REPORT OFFICER’S TITLE: Manager Technical Services DEPARTMENT:
Infrastructure Services, Technical Services
EXECUTIVE SUMMARY This report summaries Council's Technical Services activities undertaken by Fleet, Design, Soils Lab, Survey, Quality, GIS, Project Management and Investigation Sections of Infrastructure Services during the month of May 2015. OFFICER'S RECOMMENDATION "That Council receive and note the Infrastructure Services Technical Services Monthly Report for the month of May 2015." BACKGROUND TECHNICAL SUPPORT SECTION Design Long Distance Bus Stop, Kennedy Highway Kuranda - Design with TMR for review Parking Investigations, Kuranda - Loading bay investigations on Rob Veivers Drive Anzac Avenue / Ceola Drive, Mareeba - Draft design of roundabout plan Glynn Street, Dimbulah - Draft design of kerb ramp and footpath As Constructed Plans - External party requests Kuranda - Bitzios Report implementation and consultation with construction Brickley Street, Dimbulah - Widening and seal to kerb - Design complete, awaiting sign off Monaro Close, Kuranda - Intersection upgrade - Developing concept, awaiting survey Data Georgetown Road, Chillagoe - Proposed road upgrade - Final concept complete awaiting more Survey Data Egan Street, Mareeba - Intersection line marking - Pavement marking design prepared, awaiting sign off Great Wheelbarrow Race - Traffic Guidance Scheme
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Pensioner Precinct, Mareeba - Footpath improvements - Concept complete awaiting survey Anzac Avenue, Mareeba - Proposed easement and stormwater upgrades Catchment analysis complete, sizing culverts Soils Lab MSC - Costin Street, Mareeba - Construction - MSC Mossman - Mt Molloy Mill and Fill (TMR) PEND-1926 - MSC Mulligan Highway Mill and Fill (TMR) PEND-1926 External Contractors - TRC Limestone Creek Causeway, Mt Garnet - Cook Shire, Strathgordon Road - Quality Control - EarthTech NQ - Various aggregate tests and concrete tests EarthTech are unable to undertake within their NATA Registration - Mt Carbine & Mossman Quarries - Various quality control tests carried out on aggregates, cover aggregates and road base - The Dirt Professionals - Various aggregate tests and quality tests The Dirt Professionals are unable to undertake within their NATA Registration - Kinder Concrete - Quality testing of concrete - TRC Wongabel Road, Atherton - Field tests Completed Survey Watsonsville Rural Fire Brigade - Lease. 50% done Kuranda Pony Club Lease. Currently being reviewed by MSC Governance and Compliance Officer Mareeba Industrial Park - Completed Oakey Creek Road - Volumetric Survey. Currently being reviewed by MSC Governance & Compliance Officer Doyle Street, Mareeba - 3 Reserves Reconfiguration. 80% done Chillagoe Industrial Estate - 50 Block Reconfigure. 50% done Raleigh Street, Dimbulah - Reserves amalgamation. Completed Mareeba Landfill - Site Survey Update. Completed Mareeba Landfill - Monthly Survey Mareeba United Football Club - Lease Survey. 50% done Riverside Caravan Park - Survey. 80% done Mulligan Highway - TMR. 90% done Molloy / Mossman Road - TMR. 90% done Greenhills Drive, Kuranda - Bus Stop. Completed Chewko Road, Mareeba - Rehabilitation. 20% done Aerodromes Leases Overview Plan. Completed Mt Molloy Transfer Station - Boundary Pick Up. Completed Anzac Avenue / Ceola Drive, Mareeba - Intersection Survey. Completed Therwine Street, Kuranda - Extra Survey at request of LA3 Architect Mareeba Sewerage Treatment Plant. Completed Monaro Close, Kuranda. Bus Park Survey Pensioner Precinct Footpath. Survey underway Mareeba Cemetery Plan Update
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Quality Ganger Development Program Dimbulah Lions Festival Road Closure and Traffic Guidance Scheme Costin Street Pavement Traffic Guidance Scheme Mareeba Rodeo Road Closure and Traffic Guidance Scheme Soils Lab Quality System maintenance Mareeba Aerodrome Inspections GIS Budget Maps Updating benefitted areas GIS layers Creating aerodrome leases GIS menu in MapInfo Modifying layout in MapInfo Updating GIS layers Rural addressing External requests for maps NDRRA Flood Mapping Creating road imagery GIS files Project Management Kuranda, One Mega Litre Reservoir - Construction expected to be completed 30 June 2015 Kuranda Heights Road, Upgrade Water Main - Proposed start 01 June 2015 Granite Creek Mareeba - Booster pump for Mareeba Industrial Estate MSC Transfer Station - Fuel Bunding Upgrade - Final Plans completed - Roof over Oil Recovery. Final Plans completed - Hoist Installation - Final Plans completed 2014/15 Asphalt Programme - 98% complete 2014/15 Bitumen Reseal Programme - completed. Awaiting Pavement Marking and Defects Liability Mareeba Swimming Pool - Retractable Shade Sail - Formal quotation received Therwine Street, Kuranda Redevelopment - Public consultation complete. Mareeba Sporting Precinct Master Plan - Stakeholder consultation being finalised Kuranda Community Precinct - Library - Contractor approved 2015/16 Bitumen Programme - Tender Procurement Evaluation Mareeba Gymnasium - Extension complete - Lighting upgrade to existing hall Mareeba Industrial Estate, Booster Pump Station. Completed Historical Society Shed, Centenary Park Mareeba. Extension Heritage Centre, Mareeba - Re-install pavers completed Investigations Speed Limit Reviews - Ongoing Mareeba Aerodrome - Upgrading of Lights - Ongoing Disaster Management - Sub Plans Maintenance of Asset Registers Installation of Traffic Counters Maintenance of PPT Subdivisional Works Page 221
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- Operational Works - Ongoing - Development Applications - Ongoing - On/Off Maintenance Inspections - Ongoing Driveway Application Inspections - Ongoing Signage Audits - Ongoing Gates and Grids - Ongoing Road Safety Audits - Various roads in the Shire for funding purposes As Constructed information for Capital Works Completion and Donated Assets FLEET & WORKSHOP SECTION Evaluation of Panel of Providers, Expressions of Interest for Occasional Plant Hire Finalise request for quotation documentation for GPS Fleet Management System and submit to the nominated suppliers, evaluate supplier responses. Deliver new Isuzu Dual cab Tipper work truck to Civil works. Re-draft workshop risk assessment plan, finalise and check workshop rectification plan to comply with safety audit. Draft GPS Fleet Management System Policy. Fleet Allocations officers monthly report to Director Infrastructure Services external plant hire and external services. Mareeba Workshop Routine Vehicle/Plant Services Planned routine maintenance
21 60
Breakdowns < 8 Hrs Downtime 12 Breakdowns > 8 Hrs Downtime 2 - Asset No 5007 New Holland tractor failed water pump and fit new radiator core. - Asset No 1230 Replace pinion bearing in differential. Reported Damage and Repairs - Asset 689 Isuzu tipper tailgate damaged when hoist was lifted (In house repair) - Asset 685 Hino dual cab tipper, driver's side window smashed when hit by a stone kicked up from a brush cutter (In house repair) - Asset 1313 Nissan Ute vehicle hit by rock while parked at the rear car park Rankin Street (vandalism) vehicle repaired at panel shop - Asset 5006 Massey Ferguson tractor stick come up off front wheel and damaged oil filter (In-house repair) Minor Plant purchases <$5000
$2,816
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FACILITIES SECTION Caravan Parks
Dimbulah Caravan Park Comparision April 2014 to April 2015 and May 2015 400 350 300 250 May-14
200 150
Apr-15
100
May-15
50 0 Un-powered site
Powered Sites
Dongas
Cabins
Permanents in house
Figure 1. Monthly comparison Dimbulah Caravan Park
Dimbulah Caravan Park In May 2015, 711 bookings were recorded for Dimbulah Caravan Park, while in May 2014 the total was 677, showing a slight increase. In April 2015, there were 648 bookings, which means there has been a slight decline compared to the previous month. For the month of May the use of the caravan park and the swimming pool in Dimbulah seem to be strongly influenced by the availability of seasonal work in the area and the weather conditions.
Mareeba Riverside Caravan Park Comparison April 2015 to May 2015 1400 1200 1000 800
Apr-15
600
May-15
400 200 0 Un-powered site
Powered Sites
Permanents in house
Figure 2. Monthly comparison Mareeba Riverside Caravan Park
Mareeba Riverside Caravan Park In comparison with April 2015 with a total of 2631 bookings, the occupancy rates for Riverside Caravan Park remained constant in May, where 2665 bookings were recorded. The park has been nearly fully booked during these months. We have no reliable data from Page 223
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before July 2014 so comparison with the previous year would not be meaningful. As May is end of the backpacker season the tourist will now start to come to the park. Public Halls
Figure 3. Monthly comparison halls
The total number of hall bookings has increased from 46 in April 2014 to 48 in April 2015. In May 2015 Dimbulah Hall recorded 21 bookings, the highest number compared to the other public halls. In this hall many recurring sport activities are being held. No bookings were made for the Mt Molloy hall. Bookings are still not taken for the Kuranda Precinct except for the Kuranda Community Precinct Advisory Committee as building works have started for the new Council facility. Almaden Hall was used for the Wheelbarrow race. Koah Community Hall is now getting booked through MSC and we received six bookings for the month. Two were for the Community meetings and four for driver training.
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Swimming Pools
Monthly Comparision Swimming Pools 3500 3000 2500 2000
May-14
1500
Apr-15 May-15
1000 500 0 Mareeba
Kuranda
Dimbulah
Figure 41. Monthly comparison swimming pools
The chart in Figure 1 shows that the usage for the swimming pools is increasing for Mareeba and Kuranda compared to April 2014. In Kuranda a grant was received to cover swimming lessons for children, even though the cooler weather has resulted in attendance down for May.. The Dimbulah swimming pool usage is on a slight decline. The weather had cooled down at night time making the pool too cold to swim in comfortably which caused attendance to drop. Dimbulah closes for this reason in May of each year. LINK TO CORPORATE PLAN ECON 3 - Undertake the management of Council's assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community. CONSULTATION Internal Nil External Nil LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Nil
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POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2014/2015 budget? Nil If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION Nil ATTACHMENTS Nil Date Prepared:
7 May 2015
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ITEM-8
2015-2016 REGIONAL CONFIDENTIAL
Wednesday 17 June 2015
RESEAL
PROGRAMME
REASON FOR CONFIDENTIALITY This report is CONFIDENTIAL in accordance with Section 275(1)(e) of the Local Government Regulation 2012, which permits the meeting to be closed to the public for business relating to the following: (e)
contracts proposed to be made by Council.
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WORKS ITEM-9
INFRASTRUCTURE SERVICES - WORKS SECTION PROGRESS REPORT - MAY 2015
DOCUMENT INFORMATION
MEETING:
Ordinary Meeting
MEETING DATE:
17 June 2015
REPORT OFFICER’S TITLE: Manager Works DEPARTMENT:
Infrastructure Services, Works Group
EXECUTIVE SUMMARY This report sets out works undertaken by the Transport Infrastructure, Parks and Gardens and Bridge Sections of Infrastructure Services during the month of May 2015. OFFICER'S RECOMMENDATION "That Council receive and note the Infrastructure Services Transport Infrastructure, Parks and Gardens and Bridge Sections - Progress Report for the month of May 2015." BACKGROUND Works Group Maintenance Activities Maintenance activities accruing more than $1,000 in expenditure were carried out in May at the following locations:
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Mareeba Shire Council - Agenda Location Ootann Road, Almaden Spring Valley Road, Almaden Bower Road, Arriga Fossilbrook Road, Fossilbrook Bilwon Road, Biboohra Healy Road, Chewko Maniopota Road, Chillagoe Contract Clearing Account, Chillagoe Boonmoo Road, Dimbulah Braund Road, Dimbulah Leafgold Weir Road, Dimbulah Wolfram Road, Dimbulah Drumduff Road, Highbury McDougall Road, Julatten Nine Mile Road, Julatten Black Mountain Road, Julatten Barron Falls Road, Kuranda Masons Road, Kuranda Myola Road, Kuranda Location Oak Forest Road, Kuranda Warril Drive, Kuranda Rob Veivers Drive, Kuranda Anzac Avenue, Mareeba Chewko Road, Mareeba Cobra Road, Mareeba Emerald End Road, Mareeba Emerald Falls Road, Mareeba George Fabris Road, Mareeba Kenneally Road, Mareeba Lockwood Road, Mareeba Palm Close, Mareeba Ray Road, Mareeba Wessel Road, Mount Molloy Algoma Road, Mutchilba Collins Weir Road, Mutchilba Masterson Road, Mutchilba Masterson Street, Mutchilba Springs Road, Paddy's Green Speewah Road, Speewah Mt Mulligan Road, Thornborough
Wednesday 17 June 2015
Activity Grading unsealed roads Grading unsealed roads Bitumen patching, grading unsealed roads Grading unsealed roads Bitumen patching, line marking for reseals, prep work for reseals Grading unsealed roads Grading unsealed roads, road inspections General operations Slashing Grading unsealed roads Slashing Slashing Clean Inlet/outlets culverts, road inspections Road inspections, slashing Road inspections, slashing Grading unsealed roads, road inspections, slashing Bitumen patching, road furniture, slashing Bitumen patching, slashing Bitumen patching, road inspections, slashing Activity Bitumen patching, road inspections, slashing Bitumen patching, road inspections, furniture, slashing slashing Bitumen patching, concrete footpath road maintenance, Concrete footpath maintenance Road inspections, road furniture, slashing Road Inspections, grading unsealed roads Culvert repairs, slashing Grading unsealed roads, road inspections Grading unsealed roads Road inspections, tree clearing / vegetation management Road Inspections, grading unsealed roads Concrete footpath maintenance Bitumen Patching, grading unsealed roads Grading unsealed roads, slashing Bitumen Patching, grading unsealed roads, pavement repairs Grading unsealed roads Grading unsealed roads, pavement repairs Pavement repairs Bitumen patching, slashing Bitumen patching, road furniture, slashing Grading unsealed roads
The table below shows the current budget position of road maintenance for Mareeba Shire Council. Location Mareeba Shire Council
YTD Actual
YTD Budget
Annual Budget
$2,714,822
$2,635,66559
$2,875,271
Currently there is $2,000 of expenditure for preparation and line marking work for the 2014/15 reseal and asphalt program to be credited to the maintenance budget.
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Capital Work Costin Street Pavement Rehabilitation Irrigation and landscape works were completed in May at the Costin Sreet Pavement Rehabilitation project. The pavement rehabilitation will commence early June with a programmed completion date prior to the end of the financial year. Third Party Works PEND-1926 Mossman - Mt Molloy Road Pavement Rehabilitation Works were completed in May on the eleven sections of pavement rehabilitation on the Mossman - Mt Molloy Road. The total area of rehabilitated pavement was 13,200m2. The project was estimated to cost $1.426M. A final claim was submitted at the end of May and claims totalled $1,428,402.48 excluding GST. Cost to Council including commitments total $1,226,995. PEND-1926 Mulligan Highway Pavement Rehabilitation Works continued during May on pavement rehabilitation on the Mt Molloy - Lakeland Road at Mt Molloy. The total area of rehabilitated pavement is 13,200m2. The project is estimated to cost $1.03M and will be completed by mid-June. Wet weather has delayed the application of the final two coat bitumen seal. Claims submitted to the end of May total $680,757.96 excluding GST for works completed.
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DTMR Routine Maintenance Performance Contract (RMPC) Routine maintenance activities were undertaken during May at the following locations; Primary Location Kennedy Highway - Cairns / Mareeba Kennedy Highway - Cairns / Mareeba Kennedy Highway - Cairns / Mareeba Mulligan Highway - Mareeba / Molloy Mulligan Highway - Mareeba / Molloy Mulligan Highway - Mareeba / Molloy Mulligan Highway - Mareeba / Molloy Mulligan Highway - Mareeba / Molloy Mulligan Highway - Mareeba / Molloy Mulligan Highway - Molloy / Lakeland Mulligan Highway - Molloy / Lakeland Mulligan Highway - Molloy / Lakeland Mossman / Mt Molloy Road Mossman / Mt Molloy Road Mossman / Mt Molloy Road Mareeba Connection Road Herberton / Petford Road Mareeba / Dimbulah Road Mareeba / Dimbulah Road Burke Developmental Road Burke Developmental Road Burke Developmental Road Burke Developmental Road
Activity Name Repair signs (excluding guide signs) Rest area servicing Other minor culvert pipes and pit work, yearly pipe inspections Surface Correction >150LM per 1km) isolated depression includes traffic control Other bituminous surface work Pavement repairs, gravel (Mech. < 500m2 per 1km) excludes traffic control Other surface drain work Other roadside work Emergency call out activities- traffic accident Tractor slashing, rural Roadside litter collection, rural Rest area servicing Other bituminous surface work Roadside litter collection, rural Emergency Call Out Activities, tree over road Other minor culvert pipes and pit work, yearly pipe inspections Medium formation grading (western) with extras and water cart Tractor slashing, boom mower Traffic control for slashing Medium formation grading (Western) with extras and 2 water carts excludes traffic control Other formation work Other minor culvert pipes and pit work, yearly pipe inspections Tractor slashing, rural
The total claim to DTMR for the works listed above for the month of May was $303,431.34
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Parks and Gardens Section Maintenance Activities Parks and Gardens maintenance activities accruing more than $1,000 in expenditure were carried out in May at the following locations: Location Parks and Gardens, Chillagoe Basalt Gully and Bi-Centennial Lakes, Mareeba Mary Andrews Gardens, Mareeba Centenary Park, Mareeba Barron Esplanade, Mareeba Byrnes Street Medians, Mareeba Railway Park, Dimbulah Anzac Park, Mareeba Jack Bethel Park, Mareeba Kuranda Parks, Library, CBD and Streets Town Hall Park, Dimbulah Borzi Park, Mareeba Davies Park, Mareeba Firth Park, Mareeba Vains Park, Mt Molloy Hunter Park, Fallon Road, Kuranda Mowing Mareeba Streets Furniture and Playground Equipment Sunbird Park, Mareeba Mowing, Biboohra Streets Landfill Access Reserve
The table below shows the current budget position of Parks and Gardens maintenance for Mareeba Shire Council. Location Mareeba Shire Council
YTD Actual
YTD Budget
Annual Budget
$1,437,983
$1,319,051
$1,533,865
Bridge Section Maintenance Activities Bridge maintenance activities accruing more than $1,000 in expenditure were carried out in May at the following locations: Location Barron Street Koah (2) Closhey River Black Mountain Road Duggan Creek Bolton Road Clohesy River Bridge Butchers Creek Road Butchers Creek Bridge Hodzic Road Oakey Creek Bridge Kanervo Road Davies Creek Bridge Springmount Road Bridge(Walsh River) MacDonald Creek Pedestrian Bridge
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The table below shows the current budget position of Bridge maintenance for Mareeba Shire Council. Location Mareeba Shire Council
YTD Actual
YTD Budget
Annual Budget
$372,348
$452,872
$494,042
LINK TO CORPORATE PLAN ECON 3 - Undertake the management of Council's assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community. CONSULTATION Internal Infrastructure Services staff External Nil LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Nil POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Included in 2014/2015 budget Operating Included in 2014/2015 budget Is the expenditure noted above included in the 2014/2015 budget? Yes If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION Advice is provided to residents and businesses affected by any activities.
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ATTACHMENTS Nil Date Prepared:
9 June 2015
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Wednesday 17 June 2015
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ITEM-10
Wednesday 17 June 2015
LEVEL 3 BRIDGE INSPECTIONS - PROGRESS REPORT
DOCUMENT INFORMATION
MEETING:
Ordinary Meeting
MEETING DATE:
17 June 2015
REPORT OFFICER’S TITLE: Manager Works DEPARTMENT:
Infrastructure Services, Works Group
EXECUTIVE SUMMARY This report is intended to inform Council on the progress with regards issues highlighted during the recent Level 3 RPEQ Bridge Inspection program. OFFICER'S RECOMMENDATION "That Council receive and note the progress report on Level 3 Bridge Inspection Program." BACKGROUND Pitt & Sherry (Operations) Pty Ltd were engaged by Mareeba Shire Council to undertake Level 3 Inspections of 22 bridges throughout the shire. The inspections were carried out during January and February 2015. Level 3 Bridge Inspections typically address bridge condition and structural assessment. The reports were received for the 22 bridges containing recommendations of load limits and corrective and preventative actions to prolong the useful life of the bridges. Below is a summary of the bridges inspected and the recommendations.
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Bridge Flin Creek - Pinnacle Road
Bullock Creek - Hoey Road
Jeffrey Road
Boggy Creek Hillview Road
Oakey Creek Hodzic Road
Shanty Creek Kovacic Road
Clohesy River Barron Street
Wednesday 17 June 2015
Recommendations Based on the inspection and load assessment results it is considered that a posted load limit is not required at this stage. Due to deterioration signs observed it is recommended implementing/maintaining a regular inspection regime to monitor the condition of the bridge. To prevent/slow further deterioration of the stringers consideration should be given to applying anti‐termite and anti-fungal treatment to the stingers. Based on the inspection and load assessment results it is recommended that load limit of 15t be imposed to the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Due to the advanced deterioration of the timber stringers it is recommended that regular inspection regime (including timber drilling) is implemented to monitor the bridge condition. Consideration should also be given to treating the internal rotting. Based on the inspection and load assessment results it is recommended that load limit of 10t be imposed to the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Therefore, consideration should be given to imposing axle load limit than vehicle load limit which may be less restrictive. In order to prevent further deterioration of the middle stringer it is recommended installing anti‐splitting bolts/banding and treating any surface rotting as a matter of urgency. Due to the level of deterioration observed it is recommended implementing/maintaining a regular inspection regime to monitor the bridge condition. Based on the inspection and load assessment results it is recommended that load limit of 10 tonne be imposed to the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Therefore, consideration should be given to imposing axle load limit than vehicle load limit which may be less restrictive. In order to monitor the bridge condition it is recommended implementing/maintaining a regular inspection regime. Based on the inspection and load assessment results it is recommended that a load limit of 11t be imposed to the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Therefore, consideration should be given to imposing axle load limit than vehicle load limit which may be less restrictive. Due to the advance deterioration of the timber stringers it is recommended implementing/maintaining a regular inspection regime to monitor the bridge condition. Consideration should be given to replacing the bridge deck in the near future because the deterioration of the stringers is expected to progress which will affect the load capacity of the bridge. It is also recommended replacing the missing running planks to prevent damage to the crossdecking planks. Based on the inspection and load assessment results it is recommended that load limit of 14 tonne be imposed to the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Therefore, consideration should be given to imposing axle load limit than vehicle load limit which may be less restrictive. Due to the advanced deterioration of the timber stringers observed, it is recommended implementing/maintaining a regular inspection regime (including timber drilling) to monitor the bridge condition. Consideration should be given to treating the stringers to prolong their design life. Based on the inspection and load assessment results it is recommended that load limit of 9t be imposed to the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Due to the advance deterioration of the timber stringers it is recommended that a regular inspection regime is implemented and maintained to monitor the bridge condition. Consideration should be given to treating the pocket/internal rotting Page 238 observed. If the proposed load limit is not practical then consideration should be given to replacing the deck or introducing another pier to reduce the longer span.
Mareeba Shire Council - Agenda
Bridge Bushy Creek Chapmans Road
Davies Creek Davies Creek Road
Clohesy River Bolton Road
Leadingham Creek Leadingham Creek Road
Nissan Creek Mt Lewis Road
Bridge 7 Black Mountain Road
Wednesday 17 June 2015
Recommendations Based on the inspection and load assessment results it is recommended that load limit of 15t be imposed to the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Therefore, consideration should be given to imposing axle load limit than vehicle load limit which may be less restrictive. In order to prevent further deterioration of stringer 1 due to pocket rotting observed it is recommended implementing a suitable treatment solution. Alternatively, the stringer should be replaced. Consideration should be given to replacing the deteriorated retaining logs at both abutments. It is also recommended implementing/maintaining a regular inspection regime to monitor bridge condition. Based on the inspection and load assessment results it is recommended that a load limit of 30t be imposed to the bridge. This load limit corresponds to the T44 type of vehicles and the load limit for the longer trucks is higher. Therefore, consideration should be given to imposing axle load limit than vehicle load limit. It is also recommended implementing/maintaining a regular inspection regime to monitor the bridge condition. Due to discrepancy between the anticipated life expectancy of the bridge and its current condition it is recommended confirming the year of construction of the bridge. Based on the inspection and load assessment results it is recommended that load limit of 14t be imposed to the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Therefore, consideration should be given to imposing axle load limit than vehicle load limit which may be less restrictive. It is also recommended implementing/maintaining a regular inspection regime to monitor the bridge condition. Based on the inspection and load assessment results it is recommended that load limit of 14t be imposed to the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Therefore, consideration should be given to imposing axle load limit than vehicle load limit which may be less restrictive. Due to the advance deterioration of the timber stringers consideration should be given to replacing the bridge superstructure in the near future because the stringers are expected to deteriorate at a rapid pace and the capacity of the bridge will be reduced significantly. Based on the inspection and load assessment results it is recommended that load limit of 12 tonne be imposed on the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Therefore, consideration should be given to imposing axle load limit than vehicle load limit which is less restrictive. Due to stringers deterioration observed it is recommended implementing a regular inspection regime (including timber drilling) to monitor the stringers condition. In order to prevent further splitting of stringer 4 it is recommended replacing this stringer or installing banding. If the proposed load limit or the replacement of the superstructure is not practical at this stage temporary strengthening of the deck should be considered. The strengthening may be in the form of transverse steel beams connected to the stringers (to improve the load distribution between the stringers) or other. Based on the inspection and load assessment results it is recommended that load limit of 10t be imposed to the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Therefore, consideration should be given to imposing axle load limit than vehicle load limit which may be less restrictive. Due to the advance deterioration of the timber girders consideration should be given to replacing the bridge superstructure because the stringers are believed to be nearing their design life. A suitable form of replacement may be made through the use of concrete deck planks. Page 239
Mareeba Shire Council - Agenda
Bridge Flaggy Creek Mona Mona Road
Chinaman Creek Hales Siding Road
Wednesday 17 June 2015
Recommendations Based on the inspection and load assessment results it is recommended maintaining a load limit of 8t currently imposed on the bridge bearing in mind that the load limit is suitable to the deck only. The substructure capacity cannot be determined. Due to the advanced deterioration of the abutments/piers consideration should be given to replacing or reinforcing them. In the meantime, it is recommended a strict monitoring regime be implemented for the substructure in an attempt to observe movement in the abutment prior to a possible collapse. Based on the inspection and load assessment results it is recommended that load limit of 13t be imposed to the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Therefore, consideration should be given to imposing axle load limit than vehicle load limit which may be less restrictive. Due to the advance deterioration of the timber stringers consideration should be given to replacing the bridge superstructure because the stringers are believed to be nearing their design life.
It is intended that any signage issues will be dealt with using the Bridge Sections Operational Budget. This process has commenced. Over the coming months each bridge will be inspected by Council's Director of Infrastructure Services and ancillary staff to determine future rehabilitation activities. These activities will be dependent on safety, criticality, budget constraints and other programmed capital works. The outcome from the inspections and any future planned rehabilitation works will be reflected in Council's PPT and 10 year forward capital works program. The bridges assessed as most at risk, namely Grove Creek Bridge at Speewah and Walsh River Bridge at Springmount Road have been included in 2015/16 and 2016/17 Capital Works programmes respectively. LINK TO CORPORATE PLAN ECON 3 - Undertake the management of Council's assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community. CONSULTATION Internal Director Infrastructure Services Infrastructure Services staff
External Pitt and Sherry (Operations) Pty Ltd LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Nil
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POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Grove Creek Bridge is included in 2014/2015 budget Operating Bridge maintenance is included in 2014/2015 budget Is the expenditure noted above included in the 2014/2015 budget? Yes If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION Advice is provided to residents and businesses affected by any activities. ATTACHMENTS Nil Date Prepared:
5 June 2015
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Wednesday 17 June 2015
WATER & WASTE ITEM-11
QMSC2015-04 TO QMSC2015-11 WASTE TRANSFER STATION OPERATORS CONTRACTS
DOCUMENT INFORMATION
MEETING:
Ordinary
MEETING DATE:
17 June 2015
REPORT OFFICER’S TITLE:
Manager Water and Waste
DEPARTMENT:
Infrastructure Services, Water and Waste Group
EXECUTIVE SUMMARY Mareeba Shire Council employs contractors to operate waste transfer stations in a number of locations throughout the region. Contracts are awarded on a three year term with the opportunity to extend the contract for a further 12 months if considered and approved by Council. The tender also calls for the supply of plant to undertake transfer station maintenance such as slashing and tidying of waste areas and these costs are inclusive of the quoted rates for site operations. OFFICER'S RECOMMENDATION "That Council award Request for Quotes QMSC2015-04 to QMSC2015-11 to the following: QMSC2015-04 Dimbulah Transfer Station to Evy Entertainment for the period 1 July 2015 to 30 June 2018 for the sum of $33,391.80 (Inc. GST). QMSC2015-05 Irvinebank Transfer Station to Evy Entertainment for the period 1 July 2015 to 30 June 2018 for the sum of $31,249.00 (Inc. GST). QMSC2015-06 Julatten Transfer Station to M and C Zillfleisch for the period 1 July 2015 to 30 June 2018 for the sum of $37,065.60 (Inc. GST). QMSC2015-07 Kuranda Transfer Station to Evy Entertainment for the period 1 July 2015 to 30 June 2018 for the sum of $102,211.20 (Inc. GST). QMSC2015-08 Mareeba Transfer Station to Evy Entertainment for the period 1 July 2015 to 30 June 2018 for the sum of $129,415.00 (Inc. GST). QMSC2015-09 Mt Carbine Transfer Station to M and C Zillfleisch for the period 1 July 2015 to 30 June 2018 for the sum of $18,651.60 (Incl. GST). QMSC2015-10 Mt Molloy Transfer Station to M and C Zillfleisch for the period 1 July 2015 to 30 June 2018 for the sum of $18,651.60 (Incl. GST).
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QMSC2015-11 Mutchilba Transfer Station to Evy Entertainment for the period 1 July 2015 to 30 June 2018 for the sum of $22,261.20 (Inc. GST)." BACKGROUND The current contracts for the provision of supervision services at the Mareeba Shire Council Transfer Stations, expires on 30 June 2015. To assist Council in the implementation of these new contracts, Council engaged the services of a Probity Auditor. A copy of the Independent Probity Audit Report is attached. Awarding of the new contracts to begin 1 July 2015 is required to provide continuity of service at these facilities. Request for Quotes (QMSC2015-04 to QMSC2015-11) for the position of Contract Operator - Mareeba Shire Council Transfer Stations were invited and closed on Tuesday, 31 March 2015. Council requested a second option for operating hours at the Kuranda Transfer Station with the view of reducing the opening hours during week days to improve the financial running expenses of the transfer station. A car counter was deployed at the Kuranda Transfer Station for the period Monday, 9 March to Wednesday, 25 March. The results of the car counter highlighted that the peak periods for residents utilising the transfer station are from the hours of 9am to 2pm. In respect of the Kuranda Transfer Station tenders were invited to provide offers for two options: Option A
Existing hours of 8am to 5pm Tuesday and Thursday with no change on the weekends;
Option B
1pm to 6pm Tuesday and Thursday with no change on the weekends.
From all submissions made option B was the lowest cost to Council. Should Council proceed with this there will need to be an information campaign to advise residents of the change. In respect of the preferred tenderer the decrease in cost between option A and option B is approximately $14,000 per annum. Option A is however recommended for adoption by Council in this instance, due to the obvious preference of residents to utilise the transfer station during the morning period. During the assessment process relevant reference checks were undertaken and the two recommended contractors have the required background and skill set to adequately meet Council's requirements. Nature and Extent of Contract The contract specified a lump sum amount (inclusive of GST) for operating the Transfer Stations for a set schedule of hours per annum inclusive of the costs of any necessary plant. The term of the contracts is to be for three years with the option, at Council's discretion to extend the contracts for a further year.
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Wednesday 17 June 2015
Assessment Criteria The tenderers were advised in the tender documentation that the tender would be based on the following: Criteria a) Relevant Experience b) Key personnel skills, experience and resources c) Local Content d) Work methodology and approach e) Price
Score 15% 20% 10% 15% 40%
Details of pricing and scoring will be distributed to Councillors separate to the Agenda. LINK TO CORPORATE PLAN GOV 3 - Undertake a whole of council service level review to establish sustainable operational costs across core local government business and consult with communities. CONSULTATION Internal Director Infrastructure Services Procurement Officer Supervisor Waste Services Engineer Water and Waste Environmental Compliance Officer Budget Officer External Probity Auditor LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Local Government Act 2009 POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2014/2015 budget? Nil Page 245
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If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION Successful tenderer is to be advised with sufficient time for transition to the new financial year. ATTACHMENTS 1.
Independent Probity Audit Report dated 10 June 2015.
Date Prepared:
10 June 2015
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ITEM-12
Wednesday 17 June 2015
INFRASTRUCTURE SERVICES WATER AND WASTEWATER - MONTHLY OPERATIONS REPORT MAY 2015
DOCUMENT INFORMATION
MEETING:
Ordinary
MEETING DATE:
17 June 2015
REPORT OFFICER’S TITLE: Manager Water and Waste DEPARTMENT:
Infrastructure Services, Water and Waste Group
EXECUTIVE SUMMARY The purpose of this report is to summarise Council’s Water and Wastewater activities undertaken by the Infrastructure Services Department during the month of May 2015. OFFICER'S RECOMMENDATION "That Council receive and note the May 2015 Monthly Water and Wastewater Report." LINK TO CORPORATE PLAN GOV 3 Undertake a whole of Council service level review to establish sustainable operational costs across core local government business and consult with communities. 1.
Capital Works Projects Kuranda Water Reservoir - Base slab poured and work on wall structures underway. Mareeba STP Draft Tender Specification Documents with Council officers for review. Mareeba STP Critical Infrastructure Upgrade - Rising Main project preliminary design drawings with Council, DTMR under road boring approval granted for the project. The existing generator at Chillagoe will suffice for the new package water plant in an emergency situation provided the booster pump is not engaged. Funds previously approved by Council for the installation of the larger generator will not be required, however the security fencing will still need to be erected.
2.
Environmental Monitoring - Treatment
Mareeba STP non-compliant. Exceeded the Ammonia maximum limit. Kuranda STP remains compliant with licence conditions.
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3.
Wednesday 17 June 2015
Budget - Water Graphical - Revenue
MSC Water Income to Month of May 3,000,000.00 2,500,000.00 2,000,000.00 1,500,000.00 1,000,000.00 500,000.00 0.00
Annual Budget
YTD Budget
YTD Actual
Graphical – Expense
MSC Water Expense to Month of May 3,000,000.00
2,500,000.00 2,000,000.00 1,500,000.00 1,000,000.00 500,000.00 0.00 Water Treatment Plant Op/Mtce
Water Reticulation Op/Mtce
Annual Budget
YTD Budget
Water Depreciation
Water NCP Admin Charges
YTD Actual
* Depreciation costs are now part of the operational expense
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Mareeba Shire Council - Agenda
4.
Wednesday 17 June 2015
Budget - Wastewater Graphical - Revenue
MSC Wastewater Income to Month of May 4,500,000.00 4,000,000.00 3,500,000.00 3,000,000.00 2,500,000.00 2,000,000.00 1,500,000.00 1,000,000.00 500,000.00 0.00 Wastewater Rates
Wastewater Interest Earned Const Wks
Wastewater NCP Wastewater NCP Wastewater 3rd Wastewater Sundry Internal Revenue Community Service Party Works Income Obligation
Annual Budget
YTD Budget
YTD Actual
Graphical – Expense
MSC Wastewater Expense to Month of May 2,000,000.00
1,500,000.00 1,000,000.00 500,000.00 0.00
Wastewater Treatment Plant Op/Mtce
Wastewater Reticulation Op/Mtce
Annual Budget
YTD Budget
Wastewater Wastewater NCP Depreciation Admin Charges YTD Actual
* Depreciation costs are now part of the operational expense
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5.
Wednesday 17 June 2015
Chlorine Residual Readings Chlorine Residual Readings 2015 Australian Drinking Water Guidelines Maximum 5mg/L
May 2015
Fri 1st Mon 4th Wed 6th Fri 8th Mon 11th Wed 13th Fri 15th Mon 18th Wed 20th Fri 22nd Mon 25th Wed 27th Fri 29th Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) 1.26 1.38 1.30 1.62 1.24 1.37 1.61 1.34 1.29 1.32 1.39 1.38 1.37 1.08 0.71 0.76 1.12 0.87 0.88 1.01 1.04 1.01 1.08 0.98 1.03 1.13 0.86 0.95 0.92 0.87 0.85 0.45 0.52 0.61 0.80 0.80 0.76 1.05 1.12 1.00 1.10 1.04 0.98 0.90 0.91 0.95 0.90 1.00 0.99 0.94 1.10 1.19 0.62 0.48 0.54 0.56 0.71 0.68 0.72 0.56 0.58 0.56 0.71 0.68 0.70 1.46 1.19 1.20 1.00 1.33 1.33 1.21 1.14 1.24 1.18 1.42 1.30 1.41
Mareeba Rankine St Wylandra Drive Mareeba Gregory Terrace Kuranda Mason Rd PS Kuranda Chillagoe Dimbulah
6.
Mareeba Water Supply Scheme – Operations Data Mareeba WTP - Average Daily Production 500
8,000
400
6,000
300
4,000
200
2,000
100
Average Daily Production (kL per Day) Rainfall (mm)
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Feb
Mar
0
Jan
0
Rainfall (mm)
Kilolitres/Day
2015 10,000
0
0
Jun
Apr
Feb
Average Daily Production (kL per Day)
Rainfall (mm)
Kuranda Water Supply Scheme - Operations Data Kuranda WTP - Average Daily Production 2015 1,250
700 600 500 400 300 200 100 0
1,000 750 500
250
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Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
0
Jan
Kilolitres/Day
7.
Rainfall (mm)
100
Average Daily Consumption per Connection (L per Day)
Dec
500
Nov
200
Oct
1,000
Sep
300
Aug
1,500
Jul
400
May
2,000
Mar
500
Rainfall (mm)
2015 2,500
Jan
Litres/Day/Connection
Mareeba WTP - Average Daily Consumption by Connection
Rainfall (mm)
Mareeba Shire Council - Agenda
Wednesday 17 June 2015
2015 1,250
700 600 500 400 300 200 100 0
1,000
750 500 250
Rainfall (mm)
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Average Daily Consumption per Connection (L per Day)
Mount Molloy Water Supply Scheme - Operations Data
Rainfall (mm)
0
Average Daily Production (kL per Day)
Rainfall (mm)
Dec
0
Nov
100
Oct
25
Sep
200
Aug
50
Jul
300
Jun
75
May
400
Apr
100
Mar
500
Feb
125
Jan
Kilolitres/Day
Mt Molloy GS - Average Daily Production 2015
Mt Molloy GS - Average Daily Consumption by Connection 2015 400
600
300
450
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Dec
Nov
Oct
Sep
Aug
Jul
0
Jun
0
May
100
Apr
150
Mar
200
Feb
300
Rainfall (mm)
500 750
Jan
Litres/Day/Connection
8.
Feb
0
Jan
Litres/Day/Connection
Kuranda WTP - Average Daily Consumption by Connection
Average Daily Consumption per Connection (L per Day) Rainfall (mm)
Mareeba Shire Council - Agenda
9.
Wednesday 17 June 2015
Dimbulah Water Supply Scheme - Operations Data Dimbulah WTP - Average Daily Production
Rainfall (mm)
Average Daily Production (kL per Day)
Rainfall (mm)
Dec
0
Nov
0
Oct
50
Sep
100
Aug
100
Jul
200
Jun
150
May
300
Apr
200
Mar
400
Feb
250
Jan
Kilolitres/Day
2015 500
Dimbulah WTP - Average Daily Consumption by Connection
200 150 100
50
Average Daily Consumption per Connection (L per Day) Rainfall (mm)
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
0
Chillagoe Water Supply Scheme - Operations Data Chillagoe BF - Average Daily Production 300
500
250
400
200
300
150 200
100
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Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
0
Mar
0
Feb
100
Jan
50
Rainfall (mm)
2015 Kilolitres/Day
10.
Rainfall (mm)
250
Jan
Litres/Day/Connection
2015 2,000 1,750 1,500 1,250 1,000 750 500 250 0
Average Daily Production (kL per Day)
Rainfall (mm)
Mareeba Shire Council - Agenda
Wednesday 17 June 2015
500
1,500
400 300
1,000 200
Rainfall (mm)
Dec
Nov
Oct
Sep
Jun
Mar
Feb
Average Daily Consumption per Connection (L per Day)
Mareeba Wastewater Treatment Plant - Operations Data Mareeba STP - Average Daily Inflow 300
240 180 120
60
Rainfall (mm)
7,000 6,000 5,000 4,000 3,000 2,000 1,000 0
Average Daily Inflow (kL per Day)
Rainfall (mm)
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Feb
Mar
0
Jan
Kilolitres/Day
2015
Mareeba STP - Average Daily Inflow by Connection 1,500
300
1,250
240
1,000
180
750 120
500
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Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
0
Mar
0
Feb
60
Jan
250
Rainfall (mm)
2015
Litres/Day/Connection
11.
Aug
0
Jul
0
May
100
Apr
500
Rainfall (mm)
2015 2,000
Jan
Litres/Day/Connection
Chillagoe BF - Average Daily Consumption by Connection
Average Daily Inflow per Connection (L per Day) Rainfall (mm)
Mareeba Shire Council - Agenda
12.
Wednesday 17 June 2015
Kuranda Wastewater Treatment Plant - Operations Data Kuranda STP - Average Daily Inflow
Jun
Rainfall (mm)
0
Average Daily Inflow (kL per Day)
Rainfall (mm)
Dec
0
Nov
150
Oct
100
Sep
300
Aug
200
Jul
450
May
300
Apr
600
Mar
400
Feb
750
Jan
Kilolitres/Day
2015 500
Kuranda STP - Average Daily Inflow by Connection
Date Prepared:
4 June 2015
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Dec
Rainfall (mm)
0
Nov
0
Oct
150
Sep
250
Aug
300
Jul
500
Jun
450
May
750
Apr
600
Mar
1,000
Feb
750
Jan
Litres/Day/Connection
2015 1,250
Average Daily Inflow per Connection (L per Day) Rainfall (mm)
Mareeba Shire Council - Agenda
ITEM-13
Wednesday 17 June 2015
INFRASTRUCTURE SERVICES - WASTE OPERATIONS REPORT - MAY 2015
DOCUMENT INFORMATION
MEETING:
Ordinary
MEETING DATE:
17 June 2015
REPORT OFFICER’S TITLE: Manager Water and Waste DEPARTMENT:
Infrastructure Services, Water and Waste Group
EXECUTIVE SUMMARY The purpose of this report is to summarise Council’s Waste activities undertaken by the Infrastructure Services Department during the month of May 2015. OFFICER'S RECOMMENDATION "That Council receive and note the Infrastructure Services, Waste Operations Progress Report, May 2015." BACKGROUND The following is a summary of the waste activities undertaken during the month of May 2015. 1.
Waste Operations 3,971 vehicles deposited waste to Mareeba Landfill or Waste Transfer Station 155 Vehicles removed waste from Mareeba Waste Transfer Station 305 cubic metres of mulch sold (184 bulk in bulk sales and 121 in small lots) Mulching in Kuranda and Mareeba completed 4.18 tonnes of recyclable material transported to Cairns MRF (including chemical drums) Simms Metal removed 188.54 tonnes of scrap metal from Mareeba All transfer stations and Mareeba landfill are currently operational
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Mareeba Shire Council - Agenda
2.
Wednesday 17 June 2015
Customer Service Waste Statistics The following graph displays customer requests logged in the Customer Request Management (CRM) system during the month of May 2015.
MAREEBA SHIRE CUSTOMER REQUESTS (Number of Requests) New Service 17 Missed Service Repair/Replace General Enquiries
9 3
1
2
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Complaints
Mareeba Shire Council - Agenda
3.
Wednesday 17 June 2015
Waste Collected at Each of the Transfer Stations Waste material collected at each of the waste transfer stations is either deposited directly to the Mareeba landfill, recycled or transported to the SITA facility in Cairns for processing. The following pie charts are separated into waste received as whole units and waste received as accrued tonnage.
MAREEBA SHIRE WASTE (Number of Units) Animals
79 0
Batteries Car Bodies 29
Equivalent Passenger tyres
81
MAREEBA SHIRE WASTE (Tonnes) 487 Commercial & Industrial Building & Demolition Scrap Metal Domestic Household Waste
25
7
17 0
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Waste to Mareeba Landfill The Mareeba Shire waste shown in the pie chart below is the waste collected at each of the waste transfer stations (Mareeba included), and deposited directly to the Mareeba landfill. The commercial waste shown below is derived from the SITA Bedminster plant in Cairns and deposited into the Mareeba landfill.
WASTE TO MAREEBA LANDFILL (Tonnes) 5,039 Sita Waste Mareeba Shire Waste to Landfill (Domestic & Commercial) 299
5.
Revenue The income is derived from: Commercial disposal (predominantly SITA) Interest earned Interest on Constrained Works Recycling (steel, batteries) Rates The expenditure is derived from: Waste administration Landfill management Transfer station management
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Financial Operational Budget Information per budget Section Overall Graphical – Revenue
Thousands
MSC Waste Income to Month of May 2,000 1,500 1,000 500 0 MGB Service
Unserviced Levy
Scrap -All Metal
Annual Budget
Commercial Disposal
YTD Budget
Waste Interest
Interest Const. Works
YTD Actual
* Depreciation costs are now part of the operational expense
Graphical – Expenditure
Thousands
MSC Waste Expense to Month of May 2,000 1,500 1,000 500 0 Waste Admin
WTS Annual Budget
All Metal Recycling YTD Budget
NCP Admin Charges
YTD Actual
* Depreciation costs are now part of the operational expense
LINK TO CORPORATE PLAN ECON 3 Accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community. GOV 3 Undertake a whole of council service level review to establish sustainable operational costs across core local government business and consult with communities.
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CONSULTATION Internal Director Infrastructure Services Waste Staff External Nil LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS) Nil POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2014/2015 budget? Yes IMPLEMENTATION/COMMUNICATION Nil ATTACHMENTS Nil Date Prepared:
3 June 2015
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CHIEF EXECUTIVE OFFICER ORGANISATIONAL DEVELOPMENT ITEM-14
SERVICE LEVEL REVIEW AND STRUCTURE CONFIDENTIAL
ORGANISATIONAL
REASON FOR CONFIDENTIALITY This report is CONFIDENTIAL in accordance with Section 275(1)(a) of the Local Government Regulation 2012, which permits the meeting to be closed to the public for business relating to the following: (a)
the appointment, dismissal or discipline of employees.
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BUSINESS WITHOUT NOTICE
NEXT MEETING OF COUNCIL The next meeting of Council will be held at Mareeba 9:00 am on Wednesday 1 July 2015
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APPENDIX 1 SUMMARY OF NEW PLANNING DEVELOPMENT APPLICATIONS AND DELEGATED DECISIONS MAY 2015
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APPENDIX 2 - CONFIDENTIAL ITEMS
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