April Newsletter Region 3 | Division 31| Volume 1 | Issue 1
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Table of Contents Letter From Your LtG…………………Pg. 2 Incoming District Board……………..Pg. 3 Club Officer Information…….………Pg. 6 COCI and Club Reporting………...Pg. 7 ICON……………….………...…………….Pg. 9 Major Emphasis Projects…………….Pg. 10 Upcoming Dates…….………………….Pg. 11 Contact Information…………………..Pg. 13
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Hey Guys! I am Megan Hughes, your 2018-2019 lieutenant governor. I am excited to have the opportunity to work with all of you this year and hope that we have a great year together. Just what is a lieutenant governor? A lieutenant governor is responsible for the growth and support of clubs within his or her division and serving as a liaison between the district and the club. Duties include the publication of a monthly newsletter, club officer training and support, holding divisional meetings, and serving on one or more district committees. I am the liaison between the Texas-Oklahoma District and your individual club. I will be sending Key Club updates and information from the District and International to help keep you informed. I can also help you with the problems in your club and represent you in the District board, so if you have any questions or concerns, feel free to contact me. All of the contact information will be at the end of this newsletter. A few things about me: ● ● ● ● ●
I am going to be a senior at Stilwell High School. I want to double major in forensic science and biochemistry. I run cross country and track. I am a Beta Club member. If you text me and don’t get a quick response I’m probably sleeping.
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District Governor Hey there T-O! I’m so excited to be your District Governor for the 20182019 term! I know that we’re going to do amazing things within our district, and it will all be from your hard work and leadership! If you didn’t go to District Convention, you probably don’t know who I am, so allow me to introduce myself. I am Addi Duerksen, and I’m 17, a junior at Weatherford High School in the GREAT state of Oklahoma. I love music and the arts, but on the complete opposite side of the spectrum, I also love math and chemistry. My favorite colors are yellow and pink, and my favorite food is grilled cheese. Back on a more serious note, I have high expectations and even higher hopes for you all over this next year. Through my Triple A Plan – activate the board, advise the members, attract new clubs – I know that we can easily achieve these expectations. Get involved, and as this school year comes to a close, don’t lose momentum over the summer! Continue to serve, communicate, and enjoy Key Club! T-Ogether in Service, Addi Duerksen, District Governor 4
District Treasurer Hello everyone, my name is Addie Flores and I am so honored to be your District Treasurer! This year will undoubtedly be great and I am looking forward to helping your club succeed in any way possible. I am from Harlingen, Texas and along with Key Club I play varsity tennis and am a member of National Honors Society. This year I want to bring emphasis to the Halo movement and increasing on time dues with more advertising on social media and stronger connection between to Texas-Oklahoma district board and home clubs. I am extremely avid for communication so if you have a question, don’t be shy! If your lovely lieutenant governor doesn’t have an answer, I would love to help your club; I can email or we can schedule a call or skype! This organization means so much to me and I want everyone to succeed this year. Thank you once again, and I know we will have a great year together! Helping things make cents, Addie Flores
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District Secretary Hey Division 31! My name is Bunsri Patel, and I am super excited and grateful to be your District Secretary for the 2018-2019 Key Club year! Right now I am a junior at Cy Woods; I love playing the violin, volunteering, and Taco Bell! This year I hope to help every club secretary understand their duties and increase the communication between the District Board and y'all. Also, I am hoping to assist with the shift to online reporting, so if you guys ever have any questions about that feel free to contact me. This is a new method, so I will be posting more guides and instructions to make sure nobody is too confused. Finally, I want to make sure I do a good job with reporting/ sending feedback to help you guys the best that I can. If y'all ever have questions about ANYTHING, please don't hesitate to reach out; I am basically nocturnal so I'll always be there to help! Thank you guys, and I can't wait to learn more about you, your clubs, and see all the amazing things you are going to do this year!! Yours in service, Bunsri Patel
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Club Officer Information
Club President:
The club president has the responsibility of setting and monitoring the goals of the club, running the club meetings, delegating tasks if necessary, training new members, helping gain new members, and maintaining regular communication with the LtG of his or her division.
Club Vice President: The role of the vice president can be summarized in one word: service. The vice president serves the president, the other officers, committees (if the club has them), as well as the general members of Key Club. He or She will also be expected to learn the duties and responsibilities of the president in the event that he or she should need to fill in or take over.
Clun Treasurer: The club’s treasurer is the person in control of the club’s money, both the collection and disbursement go through him or her. He or she will collect membership dues, prepare and moniter the budget of the club, and maintain accurate financial records. The treasurer is also involved in applying for the Youth Opportunity Fund.
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Club Officer Information (Cont.)
Club Webmaster:
The webmaster is responsible for the public image of each club as he or she will be in charge of the website and/or social media pages for your club. He or she creates, updates, and maintains a club website (if there is one), and he or she will manage the social media accounts for the club.
Club Editor:
The club editor is responsible for keeping the members of your club up-to-date and informed about important activities, opportunities, and deadlines at the club, district, and international level. His or her “bulletin� may be a printed piece or electronic update.
Club Secretary: The secretary position is one of the most demanding in the organization and a good secretary is essential to the proper functioning of any Key Club. The secretary is responsible for taking minutes, keeping records, and maintaining all important files for the club.
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COCI and Club Reporting The COCI is in the process of being updated, so you will not be able to complete this right now. We will be sending updates about when this will be done and ready for you guys! It will be completed through JotForm now, just like regular Club Monthly Reports, and more information will be given to you as it becomes available. Monthly reports are going to be due on the 5th of the month by 11:59 P.M., and we have switched to online reporting.
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ICON The 75th annual Key Club International Convention (ICON) will be held in Chicago this year. All registration to attend ICON must be received no later than May 7th, as well as a $250 deposit. The full amount must be paid by May 31st. You may register here: https://texas-oklahomakeyclub.regfox.com/20 18-icon
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Major Emphasis Projects
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Upcoming Dates ● May 7th $250 deposit and ICON registration due. ● May 31st Full payment for ICON is due.
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Contact Information District Governor: Addi Duerksen governor@tokeyclub.com Secretary: Bunsri Patel
secretary@tokeyclub.com
Treasurer: Addie Flores treasurer@tokeyclub.com Editor: Pending
editor@tokeyclub.com
Tech Assistant: Pending
williamkwchao@yahoo.com
Convention Liaison: Pending
cl@tokeyclub.com
T-O Website: http://tokeyclub.com/
Regional Regional Advisor: Angela Syverson
region3@tokeyclub.com
Lieutenant Governor Div 31: Megan Hughes ltg31@tokeyclub.com (918)324-7908 Lieutenant Governor Div 25N: Luke Baker ltg25n@tokeyclub.com Lieutenant Governor Div 25W: Kathryn Aung ltg25w@tokeyclub.com
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