Job Vacancy Romania - LIFE Bison Project Assistant

Make a difference to today’s world.

Join WWF. WWF-Romania is seeking to recruit a dynamic and enthusiastic

Project Assistant, (part time, based in Brasov) The Project Assistant contributes to the WWF mission in general and to the WWF Romania’s annual objectives through his/her specific project management assistance and day to day project administration work within the conservation initiatives on European bison reintroduction done through the partnership with Rewilding Europe (Life RE Bison).

The Project Officer Assistant offers support to the administrative management of the above-mentioned project, and will assist the implementation of all the activities within the project

Your duties will include:

 Assist the Project Manager and the project team – organize events (meetings, consultations, working groups, trainings and workshops) that are listed in the project proposal; develop and send invitations, take care of the bookings, arrange transports if needed and manage the financials related; make travel bookings; develop and maintain a database of stakeholders with their contact details; helps organizing the European bison transportations; participate in meetings;  Ensure the secretariat of the project, circulate and develop the required documentations, register documents, submit documents to the authorities and ensure the communicational flow within the project team and with the rest of the WWF Romania team; help the Senior Project Officer with the specific documentation for the project, like permits and authorizations to build facilities and release wild animals; is in charge of keeping the meetings’ minutes and developing other documents related to the meetings and share them with the participants; follow up after meetings and share them with the participants; send project updates via monthly newsletters/reports;  Assist the Project Manager and Project Team in developing project reports; translate documents for the reports from Romanian into English, as necessary.  Undertake the administrative work of the project, such as: fill-in cover-sheets for invoices; ensures that acquisitions are done according to the Romania legislation and WWF internal procedures, complete the acquisitions and develop/ organize a data base with them; develop draft agreements with partners/ collaborators and keep their accounts; develop and organizes a data base with all contracts from the project; keep track and maintain the situation of the cars used in the project; calculate together with the project officer the annual consumption of the cars; keeps the inventory of the equipment in the project; verify the journey form of the rangers, etc.

 Participate in meetings, seminars and workshops organized by WWF, partners or other organizations, when needed or decided by the Project Manager or according to the project activities.  Work in close collaboration with WWF DCP RO and Rewilding Europe administrative staff in order to follow their internal administrative procedures.

Working Relationships Internal: Works directly with the Project Manager, Financial Officer, Senior Project Officer and the second Project Assistant.

External: Rewilding Europe project team members

We expect from you: 

Adheres to the WWF mission, as well as LIVES the WWF DCP’s Values: People Empowerment, Trust, Impact Driven, Responsibility, Standard of Excellence; Knowledge: University degree Experience: At least 3 years of experience in Project Assistance Proven experience in the field of Nature Conservation NGO’s is preferable.

Skills and Abilities: Well organized; Experienced in implementation of projects; Knowledge of the nature conservation issues in Romania; Good written communication abilities; Good command of written and spoken English language.

Work experience of minimum 3 years, ideally in administrative / procurements / finance; Solution oriented person; Ability to put ideas in practice – proactivity; Coordination capabilities; Communication skills - to be able to establish and maintain a strong network of experts and to engage them in the conservation work WWF Romania is undertaking in the region  Highly committed and passionate.  Driving license          

We offer:      

The opportunity to make a difference – for DCPO and WWF Romania Challenging and fulfilling work in one of Europe’s most exciting eco-regions Friendly and highly professional working atmosphere in an international context Varying tasks and independent work style A pleasant working atmosphere and great learning environment A competitive salary according to NGO standards

If you are interested in joining the global WWF team, email your application documents including your CV and cover letter (in English) to rpoiana@wwfdcp.ro. Application deadline: 12th of August 2018.

Please understand that we can only reply to short-listed candidates.