MONTGOMERY COUNTY V
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Animal Shelter Groundbreaking
PROPOSED BUDGET Fiscal Year 2018
Public Safety Building and Monument
Montgomery County, Virginia Fiscal Year 2018 PROPOSED Budget BOARD OF SUPERVISORS
Christopher Tuck Chair District B
Todd King Vice Chair District D
Darrell Sheppard District E
Annette Perkins District A
Mary Biggs District F
April DeMotts District G
F. Craig Meadows | County Administrator L. Carol Edmonds | Deputy County Administrator Angela M. Hill | Financial & Management Services Director Marc M. Magruder | Budget Manager Susan S. Dickerson | Senior Program Assistant
Gary Creed District C
Montgomery County, Virginia Fiscal Year 2018 PROPOSED Budget
BUDGET MESSAGE
March 6, 2017
Dear Chair Tuck and Members of the Board of Supervisors – I am pleased to present the proposed Fiscal Year 2017-2018 budget for your review and consideration. In last year’s budget message, I emphasized a phrase from the County’s vision statement as a cornerstone of our budget development – “focused on the future.” Our current fiscal year budget reflects the Board’s commitment to the future through increases in funding provided for the core responsibilities of the County – public education and public safety, while also looking at our capital needs today and for the future. The FY 2017-2018 proposed budget continues to address the four “investment areas” that I noted in last year’s message: Focus on investment in our employees, who are our most critical asset; Focus on investment in our facilities and our programs; Focus on investment in our public safety operations, including our volunteer fire and rescue operations; and Focus on investment in our public schools’ operations. I believe to ensure that we are focused on the County’s future needs, our work in these areas must continue. The County’s investment in facilities and equipment has made our public schools and facilities among the best in the Commonwealth, offering current and future benefits for our citizens. The Board’s commitment to the future continues by setting aside property tax revenues in the current budget for future schools and fire and rescue infrastructure needs. The Board has also made a significant investment of tax revenues toward the operation of our public schools. Over the last five years, an increase of more than $7.3 million has been allocated from the i
County’s General Fund for the operation of our public schools. Of the $14.9 million in General Fund increased growth in the last five years (excluding the 2 cents of the real estate tax rate earmarked for the School Capital Fund), nearly half of this growth in revenue has been directed toward public schools’ operations. While the Board of Supervisors continues to support K-12 public education with increased funds for public schools, the County is now being asked to support funding for both early childhood and community college education. For the proposed FY 2017-2018 budget, I am requesting the Board allocate significant resources to invest in the County’s most important asset – our employees. While some increases have been provided to employees over the past seven years, we have fallen woefully behind many of our neighboring localities in salaries. The FY2018 proposed budget allocates funds for the implementation of a pay and classification study while also adjusting the current pay scales by 2%.
Overview The County’s proposed FY 2017-2018 budget is $186.3 million, an increase of $4.1 million (2.3%) from the current year. Of this amount, $80.1 million is from federal, state, and other designated funds. The remaining $106.2 million represents County dollars not designated for a specific purpose, which includes approximately $3.0 million in new revenue growth. Proposed funding for the County’s General Fund, net of transfers to other funds, totals $48.1 million, an increase of $1.9 million (4.1%), while funding for the School Operating Fund, net of transfers to other funds, totals $106.2 million, an increase from the current year of $2.1 million (2.0%). The total County budget also includes the Debt Service Fund ($23.4 million); the School Nutrition Fund ($5.0 million); the School Capital Fund ($1.5 million); the County Capital Fund ($1.7 million); the Economic Development Authority ($0.4 million); and the Law Library Fund ($17,000). For the fifth consecutive year, I am recommending the real estate tax rate for FY 2017-18 remain at 89 cents. Two cents of the 89 cent rate will continue to be designated for the School Capital Fund, while one and one-half cent will be transferred to the County Capital Fund to replace fire and rescue equipment. No changes are recommended to the County’s personal property tax rates for FY 201718.
Education Funding For fiscal year 2017-2018, I am recommending $47.0 million in County funds for the School Operating Fund, which represents an increase of 3.3% ($1.5 million) from the current fiscal year. Montgomery County Public Schools requested an increase of $4.4 million in County funding; however, the $1.5 million provided represents nearly half of the County’s entire new revenue growth. I am also recommending initial funding of $100,000 of the $300,000 requested by New River Community College for the ACCE program, which offers County high school graduates free education at NRCC. Traditionally, the County’s primary responsibility for education funding has been K-12 education. If the community desires the County to expand public education beyond K-12,
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additional revenues and/or civic contributions will be needed to ensure the County has adequate funds for our primary governmental responsibilities. This chart shows the amount of funding provided in the County budget for public education over the past five fiscal years:
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
Total Budget $ 167,602,175 $ 171,823,339 $ 176,250,818 $ 182,182,725 $ 186,327,113
% Inc 3% 3% 3% 3% 2%
Education $ 98,498,912 $ 100,987,487 $ 104,649,138 $ 109,156,417 $ 111,249,329
Education Debt Service $ 18,277,172 $ 18,334,938 $ 18,388,677 $ 18,078,252 $ 18,078,252
School Capital $ 1,400,000 $ 1,400,000 $ 1,460,000 $ 1,496,000 $ 1,524,000
Education Total $ 118,176,084 $ 120,722,425 $ 124,497,815 $ 128,730,669 $ 130,851,581
% Inc 3% 2% 3% 3% 2%
Employee compensation/benefits As I mentioned earlier, funding is included in the FY 2017-18 proposed budget to implement a study of the County’s compensation and classification plan. The last comprehensive change in our employee pay plan was in 2005. The findings of that study were not fully implemented due to the recession; a supplemental review in employee pay in 2014 was only partially implemented as well, due to other pressing budget issues. While two studies were completed over the past 12 years, neither were fully implemented, meaning our current plan – both classifications and compensation – needs a significant upgrade. As this study will likely take a minimum of six to nine months to complete, I propose a 2% salary scale adjustment, which will increase County employees’ salaries effective July 1, so employees do not continue to fall even further behind in compensation. Funding in the amount of $460,000 is included for the 2% salary scale adjustment, and $752,000 is included to implement the recommendations of a new compensation and classification system. However, staff has identified over $640,000 in savings in the existing base budget to offset over half of the total employee compensation package. Montgomery County is extremely blessed with many very talented and dedicated employees, and we must reinvest in these employees to provide our citizens with the high level of service they expect and deserve. The most recent review in 2014 indicated that our pay plan at that time was, on average, 4% lower than our peer group. The same study also revealed that our department head level positions were 11% lower than our neighboring jurisdictions. As we look at a new classification system, I intend to explore ways that this tool can strengthen our succession planning efforts by building career development for employees into the plan to prepare them to move upward within the organization. We have a number of employees, including several in our leadership team, who are eligible to retire within the next 5-10 years, and we must begin to develop others in the organization who can advance to higher leadership levels once these senior leaders retire. As we “focus on the future,” this is a critical area that must be addressed in order to ensure that the County continues to move forward.
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I look forward to working with the Board to address the County’s classification, compensation and succession planning issues as we look at ways to improve our competitiveness in the marketplace while retaining our talented employees. For the fourth year in a row, the County does not anticipate an increase in our health insurance premiums. Our employees are to be commended for their efforts in helping minimize our health care expenses, through their participation in wellness initiatives and prudent use of their health and prescription drug benefits. In an effort to provide additional service to our employees, the proposed budget provides for an additional day of service with the County wellness clinic, expanding this program to three days per week.
New positions Two full-time positions are recommended for the new fiscal year – a stormwater management specialist to assist with regulatory and compliance issues related to the stormwater program, and a program assistant in the planning department to allow senior staff members to focus on more complex issues such as updating the County’s comprehensive plan. To address the increase in workload in other departments, three part-time positions are recommended to be upgraded to full-time – two maintenance positions in the Parks and Recreation department, and an accountant in the Financial and Management Services department. An additional part-time Children’s Program Specialist position is included for the Regional Library to restore a position that was eliminated in the hiring freeze of 2009. A number of other position requests, worthy of consideration, were again deferred due to funding issues.
Constitutional Offices Overall, the costs for the five constitutional offices total $17.8 million, a decrease of $176,000 or 1.00% from the current fiscal year due primarily to turnover and vacancy savings from retirements. The estimated cost for employee compensation recommendations are not included in these numbers. An additional $78,356 is included to address initiatives in the Sheriff’s office, including body armor, software maintenance, utilities, etc. We will continue to bring to the attention of our legislators the on-going costs of these offices coupled with the reduction in state funding for these state-mandated functions.
Infrastructure Investment With regard to fire and rescue equipment, I am recommending that the $376,000 or one-half cent of the real estate tax rate be continued to address the backlog of equipment needs, which is in addition to the one cent currently set aside each year for fire and rescue capital. The County’s fire and rescue volunteers provide a critical public safety service to our citizens, and it is vital that they be provided with safe and reliable equipment to effectively perform their duties.
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The FY 2017-18 proposed budget holds $250,000 in Special Contingencies, an increase of $50,000 to technology infrastructure improvements, including replacement of critical software in the planning department.
Summary The following graphs reflect the projected revenues and expenditures for the County for FY 2018:
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The chart below shows the amount of funding provided for each of the major County functions over the last five years:
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
County Debt Service
Public Safety
Other Constitutional Officers
Total Budget
Education
Education Debt Service
Other Operations
School Capital
$ 167,602,175
$ 98,498,912
$ 18,277,172
$ 5,968,815
$ 14,749,920
$ 3,479,422
$ 25,227,934
$ 1,400,000
$ 171,823,339
$ 100,987,487
$ 18,334,938
$ 5,888,921
$ 15,986,530
$ 3,543,726
$ 25,681,737
$ 1,400,000
$ 176,250,818
$ 104,649,138
$ 18,388,677
$ 5,532,361
$ 16,432,692
$ 3,642,013
$ 26,145,937
$ 1,460,000
$ 182,182,725
$ 109,156,417
$ 18,078,252
$ 5,281,261
$ 16,910,256
$ 3,636,017
$ 27,624,522
$ 1,496,000
$ 186,327,113
$ 111,249,329
$ 18,078,252
$ 5,281,261
$ 17,138,448
$ 3,676,414
$ 29,379,409
$ 1,524,000
The County currently provides $2.0 million to agencies outside of the County government. For FY 2018, these agencies requested over $381,000 in additional funds. While some of these increases are considered “mandated,” other requests continue existing services or add new services. The proposed budget does not recommend funding any new outside agencies and only provides increased funds for those outside agencies where funding is either mandated or needed to cover the County’s share of the cost of services. For example, additional funding of $32,363 for the consolidated New River Valley Emergency Communications Regional Authority is included in this proposal to cover the County share of the Authority’s cost, which is shared between County, the two towns and Virginia Tech. As we proceed into FY 2018, County staff will be evaluating the fee schedules used by departments to determine whether they are comparable to those used by our neighbors or they require change. As a part of this evaluation, we will also be exploring methods used by our colleagues to fund the stormwater management mandates placed on localities. The results of this evaluation will be brought to the Board for consideration in the upcoming fiscal year. The County is very fortunate to have outstanding staff members who contribute to the annual budget preparation process. Carol Edmonds, Angie Hill, and Marc Magruder provide many hours of analysis and review to ensure that our budget information is as accurate as possible. Derley Aguilar has provided assistance this year in modernizing our budget document, and Jennifer Harris has assisted me in making sure my budget message to you is clear and concise. Also, thanks go to Susan Dickerson, who coordinates the outside agency requests and prepares many of the forms used in the budget development process. I would not be able to present my recommended budget to you each year without these individuals’ support. The required public hearings on the budget and the tax rate are scheduled for Thursday, April 6th at 6 p.m. in the Board Room of the County Government Center. If the Board agrees, we are scheduled to establish the real estate tax rate and adopt the budget at a special Board of Supervisors’ meeting on Monday, April 17th. A budget work session will be held with the Board on Monday, March 20st at 6
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p.m., with additional meetings scheduled as needed. Budget work sessions will also be held at our regular Board of Supervisors’ meetings on March 13th, March 27th, and April 10th as needed. I look forward to reviewing this information with you and our citizens in the weeks ahead; please let me know what additional information we may provide to assist you in your review and consideration of the proposed budget. Sincerely,
F. Craig Meadows County Administrator
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Montgomery County, Virginia Fiscal Year 2018 PROPOSED Budget
TABLE OF CONTENTS
Table of Contents BUDGET SUMMARY............................................................................................................... 5 All Funds Summary.......................................................................................................................................13 Expenditures by Division............................................................................................................................17 Summary of Full-Time Employees/Equivalents................................................................................21 Graphs................................................................................................................................................................25 Proposed FY 18 Classification and Compensation Plan.................................................................43 Organization Chart.......................................................................................................................................51
UNDERSTANDING THE BUDGET......................................................................................... 55 REVENUE SUMMARY............................................................................................................. 63 Revenue Estimates.......................................................................................................................................75
EXPENDITURE PLANS........................................................................................................... 87 Revenue Sharing............................................................................................................................................89 Board of Supervisors....................................................................................................................................93 County Administration................................................................................................................................97 County Attorney............................................................................................................................................103 Financial and Management Services......................................................................................................107 Insurance...........................................................................................................................................................113 Information Technology.............................................................................................................................117 Commissioner of the Revenue - Compensation Board..................................................................121 Commissioner of the Revenue - Assessments...................................................................................125 Treasurer - Compensation Board............................................................................................................129 Treasurer - Collections................................................................................................................................133 Electoral Board/Registrar..........................................................................................................................137 Internal Services.............................................................................................................................................141 Commonwealth Attorney...........................................................................................................................145 Circuit Court....................................................................................................................................................149 General District Court..................................................................................................................................153 Juvenile and Domestic Relations Court................................................................................................157 Magistrate.........................................................................................................................................................161 Clerk of the Circuit Court...........................................................................................................................165 Sheriff - Compensation Board..................................................................................................................169 Sheriff - County..............................................................................................................................................175 Fire Departments and Rescue Squads..................................................................................................181 Animal Care and Adoption Center.........................................................................................................187 General Services............................................................................................................................................191 Engineering and Regulatory Compliance............................................................................................197 Comprehensive Services Act....................................................................................................................201
Human Services..............................................................................................................................................205 New River Valley Health District.............................................................................................................209 Social Services................................................................................................................................................213 Parks and Recreation...................................................................................................................................217 Regional Library System.............................................................................................................................223 Planning and GIS Services.........................................................................................................................227 Economic Development.............................................................................................................................231 Other Agencies..............................................................................................................................................235 Contingencies - General.............................................................................................................................251 Contingencies - Special...............................................................................................................................255 Law Library......................................................................................................................................................259 Montgomery County Public Schools.....................................................................................................263 Montgomery County Public Schools Capital......................................................................................267 General Government Debt Services.......................................................................................................271 Montgomery County Capital.....................................................................................................................275
Montgomery County, Virginia Fiscal Year 2018 PROPOSED Budget
BUDGET SUMMARY
BUDGET SUMMARY
Introduction The County proposed budget for all funds (net of transfers) totals $186.3 million. The FY 18 budget for General Fund totals $120.1 million, including transfers to other funds, such as the School Operating Fund. The School Operating Fund totals $106.6 million, including the transfer from the County of $47 million. The general government portion of the General Fund (net of transfers to other funds) totals $48.1 million and the School Operating Fund (net of transfers) totals $106.2 million. The total County budget also includes the Debt Service Fund ($23.4 million), the Law Library Fund ($17,600), the School Nutrition Fund ($5 million), funding for County Capital ($1.7 million), the School Capital Fund ($1.5 million), and the Economic Development Authority incentive program ($0.4 million). The proposed FY 18 real estate tax rate remains at 89 cents per $100 of assessed value as was approved in the FY 17 budget. Debt Service Schools 10% Debt Service County 3% County Capital 1%
General Govt 26%
FY 18 Proposed Budget $186.3 Million
School Capital 1% School Nutrition 2%
School Operating 57%
BUDGET SUMMARY : P A G E
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BUDGET SUMMARY GENERAL FUND General Fund Summary
FY 17 Approved
Real Estate Tax Rate Revenue
FY 18 Proposed
0.89
Difference
0.89
% Change -
-
116,508,812
120,060,288
3,551,476
3.05%
116,508,812
120,060,288
3,551,476
3.05%
5,582,924
5,708,654
125,730
2.25%
1,981,727
1,951,177
(30,550)
-1.54%
1,963,547
1,949,974
(13,573)
-0.69%
Public Safety
16,910,256
17,138,448
228,192
1.35%
Public Works
4,908,074
4,994,279
86,205
1.76%
8,689,601
8,808,487
118,886
1.37%
Total General Fund Revenue General Government Admininstration Tax Assessment and Collection Judicial Administration
Health and Welfare Parks, Recreation and Cultural
3,156,520
3,244,992
88,472
2.80%
2,082,674
2,247,800
165,126
7.93%
940,872
2,074,860
1,133,988
120.53%
Subtotal General Government Portion of General Fund
46,216,195
48,118,671
1,902,476
4.12%
Transfer - School Operating
45,522,664
47,022,664
1,500,000
3.30%
Transfer - Debt Service
21,336,953
21,336,953
-
0.00%
Transfer - School Capital
1,496,000
1,524,000
28,000
1.87%
Community Development Contingencies
Transfer - EDA Transfer - County Capital Total General Fund Expenditures
380,000
380,000
-
0.00%
1,557,000
1,678,000
121,000
7.77%
116,508,812
120,060,288
3,551,476
3.05%
Summaries of Major Expenditure Areas General Administration General Administration
FY 17 Budget
FY 18 Budget
Difference
% Change
Revenue Refunds
$195,000
$195,000
$0
0.00%
Board of Supervisors
$265,259
$264,881
($378)
-0.14%
County Administration
$698,436
$693,341
($5,095)
-0.73%
Human Resources
$620,972
$678,846
$57,874
9.32%
Public Information
$255,212
$242,479
($12,733)
-4.99%
County Attorney
$282,511
$286,847
$4,336
1.53%
Financial & Management Services
$1,106,651
$1,143,187
$36,536
3.30%
Insurance
$257,962
$257,962
$0
0.00%
$1,468,886
$1,542,737
$73,851
5.03%
$432,035
$403,374
($28,661)
-6.63%
$5,582,924
$5,708,654
$125,730
2.25%
Information Technology Registrar Total
In the area of General Administration the significant budget increases are in three areas: Human Resources, Financial and Management Services and Information Technology.
BUDGET SUMMARY : P A G E
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BUDGET SUMMARY • Human Resources - funds will expand the County’s on-site wellness clinic, provide part time staffing assistance and expand the Employees Assistance Program to allow volunteers to participate in the program. • Financial and Management Services – funds will convert a part time accountant position to full time to handle workload increases. • Information Technology – funds will add security training, cover Microsoft Licensing costs, and add enhancements to the County’s financial software. Reduced funds reflect the removal of one-time monies, and turnover and vacancy savings.
Tax Assessment and Collection Tax Assessment and Collection
FY 17 Budget
Commissioner of Revenue Treasurer Total
FY 18 Budget
$1,013,841
Difference
$967,824
% Change
($46,017)
-4.54%
$967,886
$983,353
$15,467
1.60%
$1,981,727
$1,951,177
($30,550)
-1.54%
In the area of Tax Collection and Assessment, personnel changes in the Commissioner of Revenue’s Office generated turnover and vacancy saving while funds are added to the Treasurer’s budget to cover the increased costs of bank fees, tax billing and delinquent collections.
Judicial Administration Judicial Administration Circuit Court
FY 17 Budget
FY 18 Budget
$177,713
General District Court Juvenile & Domestic Relations Court Magistrate
Difference
% Change
$177,502
($211)
-0.12%
$21,711
$21,711
$0
0.00%
$20,524
$20,524
$0
0.00%
$5,000
$5,000
$0
0.00%
Clerk of the Circuit Court
$647,429
$656,086
$8,657
1.34%
Commonwealth Attorney
$1,091,170
$1,069,151
($22,019)
-2.02%
$1,963,547
$1,949,974
($13,573)
-0.69%
Total
The most significant change in Judicial Administration results from turnover and vacancy savings in the Commonwealth Attorney’s Office.
Public Safety Public Safety Emergency Services Coordinator Sheriff NRV Emergency Comm. Regional Authority Public Safety Outside Agencies Animal Control Animal Care and Adoption Center Volunteer Fire and Rescue Total
FY 17 Budget
FY 18 Budget
Difference
% Change
$138,856
$137,604
($1,252)
-0.90%
$14,282,466
$14,150,269
($132,197)
-0.93%
$788,670
$821,033
$32,363
4.10%
$41,878
$44,482
$2,604
6.22%
$258,842
$198,850
($59,992)
-23.18%
$0
$467,920
$467,920
-
$1,399,544
$1,409,990
$10,446
0.75%
$16,910,256
$17,230,148
$319,892
1.89%
BUDGET SUMMARY : P A G E
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BUDGET SUMMARY The largest expenditure in the Public Safety area is for the Sheriff’s Office of which only 32% is supported by state and other funds. Local funds of $10 million support the functions of the Sheriff’s Office.
Sheriff's Office Local Funding $10.00
9.76 9.68
9.63
$9.50
Millions
9.43
$9.00
$8.50 8.40
$8.00
$7.50 FY 14
FY 15
FY 16
FY 17
FY 18
The largest increase in funding from FY 17 to FY 18 reflects the opening of the new Animal Care and Adoption Center (ACAC) of which 46% of the monies come from donations. Reductions in other areas are attributable to transfers from the Animal Control department to the ACAC and turnover and vacancy savings in the Sheriff’s Office due in part to a significant number of retirements.
Public Works Public Works General Services
FY 17 Budget
FY 18 Budget
Difference
% Change
$519,566
$515,197
($4,369)
-0.84%
Facilities Maintenance
$2,518,056
$2,516,087
($1,969)
-0.08%
Solid Waste & Recycling
$1,870,452
$1,871,295
$843
0.05%
$4,908,074
$4,902,579
($5,495)
-0.11%
Total
Funding for the Public Works area remains relatively the same with minor reductions due to turnover and vacancy savings.
Health and Welfare Health and Welfare
FY 17 Budget
FY 18 Budget
Difference
% Change
Comprehensive Services Act
$1,651,969
$1,651,969
$0
0.00%
Human Services
$386,406
$385,356
($1,050)
-0.27%
Public Health
$580,606
$587,069
$6,463
1.11%
Human Service Outside Agencies Social Services Total
$756,810
$747,212
($9,598)
-1.27%
$5,313,810
$5,436,881
$123,071
2.32%
$8,689,601
$8,808,487
$118,886
1.37%
BUDGET SUMMARY : P A G E
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BUDGET SUMMARY In the area of Health and Welfare, the significant dollar increase is in the Department of Social Services due to an increase in state dollars for public assistance programs.
Parks, Recreation and Cultural Parks, Recreation, Culture
FY 17 Budget
Parks and Recreation
Difference
% Change
$1,136,416
$42,550
3.89%
$1,963,182
$2,009,230
$46,048
2.35%
Regional Library Cultural Outside Agencies Total
FY 18 Budget
$1,093,866 $99,472
$99,346
($126)
-0.13%
$3,156,520
$3,244,992
$88,472
2.80%
Added funds in the area of Parks, Recreation and Cultural support additional staff positions in the Parks and Recreation Department and Regional Library. A part-time Children’s Library Specialist is added and two part-time maintenance workers are converted to full time positions in the Parks and Recreation department.
Community Development Community Development
FY 17 Budget
FY 18 Budget
Difference
% Change
Planning & GIS
$657,384
$720,053
$62,669
9.53%
Economic Development
$390,646
$389,987
($659)
-0.17%
Environmental Outside Agencies
$140,753
$145,842
$5,089
3.62%
Economic Development Outside Agencies
$220,569
$232,665
$12,096
5.48%
Engineering & Regulatory Compliance Total
$673,322
$759,253
$85,931
12.76%
$2,082,674
$2,247,800
$165,126
7.93%
Added funds in the area of Community Development support the addition of two staff positions and incorporates the Transient Occupancy Tax earmarked for Tourism into the annual budget. A Program Assistant is added to the Planning Department and a Stormwater Management Specialist is added to the Engineering and Regulatory Compliance division.
Contingencies Contingencies
FY 17 Budget
FY 18 Budget
Difference
% Change
General Contingencies
$462,000
$486,000
$24,000
5.19%
Special Contingencies
$478,872
$1,588,860
$1,109,988
231.79%
Total
$940,872
$2,074,860
$1,133,988
120.53%
The County’s policy is to retain 1% of the general government portion of the County’s General Fund budget in a contingency account for unknown and unanticipated expenditures that may arise during the year that are not included in the budget. To comply with the policy, $24,000 is added for a total of $486,000. Special contingencies is a “holding account” where an estimated amount of funding is held in abeyance for programs or initiatives until further information is available and final decisions are made.
Employee Compensation The significant increase in the special contingencies account relates to two employee compensation issues: 2% regrade of the current compensation scale and implementation of BUDGET SUMMARY : P A G E
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BUDGET SUMMARY a new classification and compensation system pending completion of the study.
Other Accounts Funding is also held for New River Community College’s ACCE program and to address information technology infrastructure improvements, including upgrades to the County’s Land Development Office software.
Interfund Transfers Interfund Transfers Transfer to School Operating
FY 17
FY 18
Change
%
$(45,522,664)
$(47,022,664)
$(1,500,000)
3%
Transfer to Debt Service
$(21,336,953)
$(21,336,953)
$-
0%
Transfer to School Capital
$(1,496,000)
$(1,524,000)
$(28,000)
2%
$(380,000)
$(380,000)
$-
0%
$(1,557,000)
$(1,678,000)
$(121,000)
8%
$(70,292,617)
$(71,941,617)
$(1,649,000)
2%
Transfer to the EDA Transfer to County Capital General Fund Transfers
Transfer to the School Operating Fund County funding in the FY 18 budget for the School Operating Fund totals $47 million which is an increase of $1.5 million from FY 17.
Transfer to the Debt Service Fund Funds for debt services remain the same with the savings from recent bond refundings being earmarked for future debt costs.
Transfer to the School Capital Fund Two cents of the real estate tax rate is earmarked for the School Capital Projects Fund. The increase for FY 18 represents the increase in the penny value due to growth in assessed value.
Transfer to the Economic Development Authority (EDA) Funds are transferred to the EDA for economic development incentives.
Transfer to the County Capital Fund One and 1/2 cents of the real estate tax rate for Fire and Rescue departments capital needs. In addition, $535,000 is transferred to address other County capital projects. The increase from FY 17 to 18 represents the increase in the penny value due to growth in assessed value, and a $100,000 increase in the transfer.
Detailed explanations of the expenditure recommendations, a recap of expenditures by fund, County dollars by division, position (FTE) listing, and a graphic summary of the FY 18 Proposed Budget are included in Appendices.
BUDGET SUMMARY : P A G E
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Montgomery County, Virginia Fiscal Year 2018 PROPOSED Budget
B UDG E T S UMMA R Y, A P P E N DIX A
All Funds Summary
All Funds Budget FY 2018 Revenues By Type General Property Taxes
General Fund
Law Library
School Operating
School Nutrition
School Capital
County Capital
Debt Service
EDA
Transfers
Grand Total
$92,268,736
$-
$-
$-
$-
$-
$-
$-
$-
$92,268,736
$13,226,031
$-
$-
$-
$-
$-
$-
$-
$-
$13,226,031
$718,984
$-
$-
$-
$-
$-
$-
$-
$-
$718,984
$13,846,537
$15,000
$59,574,148
$5,061,177
$-
$-
$1,613,900
$-
$-
$80,110,762
Fund Balance
$-
$2,600
$-
$-
$-
$-
$-
$-
$-
$2,600
Transfers In
$-
$-
$47,022,664
$-
$1,524,000
$1,678,000
$21,745,613
$380,000
$(72,350,277)
$-
$120,060,288
$17,600
$106,596,812
$5,061,177
$1,524,000
$1,678,000
$23,359,513
$380,000
$(72,350,277)
$186,327,113
General Fund
Law Library
School Operating
School Nutrition
EDA
Transfers
Other Local Taxes Other Undesignated Revenues Designated Revenues
Total
Expenditures By Type General Govt. Admin. Tax Collections Judicial Administration
School Capital
County Capital
Debt Service
Grand Total
$5,708,654
$-
$-
$-
$-
$-
$-
$-
$-
$5,708,654
$1,951,177
$-
$-
$-
$-
$-
$-
$-
$-
$1,951,177
$1,949,974
$-
$-
$-
$-
$-
$-
$-
$-
$1,949,974
Public Safety
$17,138,448
$-
$-
$-
$-
$-
$-
$-
$-
$17,138,448
Public Works
$4,994,279
$-
$-
$-
$-
$-
$-
$-
$-
$4,994,279
Social Welfare
$8,808,487
$-
$-
$-
$-
$-
$-
$-
$-
$8,808,487
Parks & Libraries
$3,244,992
$-
$-
$-
$-
$-
$-
$-
$-
$3,244,992
Community Development
$2,247,800
$-
$-
$-
$-
$-
$-
$-
$-
$2,247,800
Contingencies
$2,074,860
$-
$-
$-
$-
$-
$-
$-
$-
$2,074,860
Subtotal General Govt Portion of General Fund
$48,118,671
$-
$-
$-
$-
$-
$-
$-
$-
$48,118,671
Law Library
$-
$17,600
$-
$-
$-
$-
$-
$-
$-
$17,600
$47,022,664
$-
$106,188,152
$5,061,177
$-
$-
$-
$-
$(47,022,664)
$111,249,329
School Capital
$1,524,000
$-
$-
$-
$1,524,000
$-
$-
$-
$(1,524,000)
$1,524,000
County Capital
$1,678,000
$-
$-
$-
$-
$1,678,000
$-
$-
$(1,678,000)
$1,678,000
$21,336,953
$-
$408,660
$-
$-
$-
$23,359,513
$-
$(21,745,613)
$23,359,513
Education
Debt Service EDA Total
$380,000
$-
$-
$-
$-
$-
$-
$380,000
$(380,000)
$380,000
$120,060,288
$17,600
$106,596,812
$5,061,177
$1,524,000
$1,678,000
$23,359,513
$380,000
$(72,350,277)
$186,327,113
15
Montgomery County, Virginia Fiscal Year 2018 PROPOSED Budget
B UDG E T S UMMA R Y, A P P E N DIX B
Expenditures by Division
Recap of Expenditures by Division, Fiscal Year 2018 FY 16 DIVISION REVENUE SHARING
Appropriated 198,742
FY 18 Recommended
FY 17 Expended
Approved
195,400
Appropriated
195,000
Base
195,000
195,000
Addenda
Inc/(Dec) FY 18 Rec. Over FY 17 Approved Total
-
195,000
$
Inc/(Dec) FY 18 Rec. Over FY 17 Appropriated
%
$
-
0%
% -
0% -9%
BOARD OF SUPERVISORS
307,580
272,969
265,259
291,234
264,881
-
264,881
(378)
0%
(26,353)
COUNTY ADMINISTRATION
2,214,116
2,045,093
1,713,476
1,875,164
1,691,850
60,420
1,752,270
38,794
2%
(122,894)
-7%
271,584
268,367
282,511
364,924
286,847
-
286,847
4,336
2%
(78,077)
-21%
1,091,043
1,039,083
1,106,651
1,106,651
1,109,517
33,670
1,143,187
36,536
3%
36,536
3%
COUNTY ATTORNEY FINANCIAL & MANAGEMENT SERVICES
227,962
215,114
257,962
257,962
257,962
-
257,962
-
0%
-
0%
INFORMATION TECHNOLOGY
1,862,730
1,628,502
1,468,886
1,539,288
1,487,737
55,000
1,542,737
73,851
5%
3,449
0%
COMMISSIONER OF REVENUECOMP
578,940
571,365
587,974
593,302
526,231
-
526,231
(61,743)
-11%
(67,071)
-11%
ASSESSMENT - COUNTY
426,862
416,615
425,867
434,353
441,593
-
441,593
15,726
4%
7,240
2%
TREASURER - COMP BD
608,777
608,769
501,233
501,233
500,916
-
500,916
(317)
0%
(317)
0%
COLLECTIONS - COUNTY
366,987
361,904
466,653
468,273
466,193
16,244
482,437
15,784
3%
14,164
3%
ELECTORAL BOARD
495,040
474,420
432,035
432,035
389,558
13,816
403,374
(28,661)
-7%
(28,661)
-7%
INTERNAL SERVICES
384,319
301,724
344,517
426,561
329,284
725
330,009
(14,508)
-4%
(96,552)
-23%
1,186,720
1,082,892
1,091,170
1,195,954
1,069,151
-
1,069,151
(22,019)
-2%
(126,803)
-11%
179,948
163,677
177,713
178,995
177,502
-
177,502
(211)
0%
(1,493)
-1%
24,486
21,189
21,711
24,486
21,711
-
21,711
-
0%
(2,775)
-11%
J & D RELATIONS COURT
21,378
11,952
20,524
22,054
20,524
-
20,524
-
0%
(1,530)
-7%
MAGISTRATE
5,364
5,246
5,000
5,000
5,000
-
5,000
-
0%
-
0%
INSURANCE
COMMONWEALTH ATTORNEY CIRCUIT COURT GENERAL DISTRICT COURT
CIRCUIT COURT CLERK
750,104
711,998
647,429
701,112
656,086
-
656,086
8,657
1%
(45,026)
-6%
SHERIFF - COMP BOARD
7,306,035
7,252,079
7,433,928
7,498,743
7,242,539
9,061
7,251,600
(182,328)
-2%
(247,143)
-3%
SHERIFF - COUNTY
7,509,993
6,772,713
6,848,538
7,098,020
6,829,374
69,295
6,898,669
50,131
1%
(199,351)
-3%
1,455,001
1,292,273
1,399,544
1,470,869
1,399,544
10,446
1,409,990
10,446
1%
(60,879)
-4%
50,000
-
-
280,863
467,920
-
467,920
467,920
-
187,057
67%
GENERAL SERVICES
5,011,726
4,510,280
4,914,099
5,275,062
4,863,120
-
4,863,120
(50,979)
-1%
(411,942)
-8%
ENGINEERING & REGULATORY COMP.
869,469
674,496
673,322
818,015
699,253
60,000
759,253
85,931
13%
(58,762)
-7%
COMPREHENSIVE SERVICES ACT
1,651,969
962,523
1,651,969
1,651,969
1,651,969
-
1,651,969
-
0%
-
0%
413,148
350,843
386,406
408,750
385,356
-
385,356
(1,050)
0%
(23,394)
-6%
567,846
567,846
580,606
581,106
580,606
6,463
587,069
6,463
1%
5,963
1%
SOCIAL SERVICES
5,734,215
5,496,844
5,313,810
5,697,197
5,436,881
-
5,436,881
123,071
2%
(260,316)
-5%
PARKS & RECREATION
1,127,834
1,026,971
1,093,866
1,132,715
1,084,244
52,172
1,136,416
42,550
4%
3,701
0%
2,135,964
1,917,244
1,963,182
2,211,834
1,978,919
30,311
2,009,230
46,048
2%
(202,604)
-9%
FIRE & RESCUE ANIMAL CARE & ADOPTION CENTER
HUMAN SERVICES PUBLIC HEALTH
REGIONAL LIBRARY
19
Recap of Expenditures by Division, Fiscal Year 2018 FY 16 DIVISION
Appropriated
PLANNING & GIS ECONOMIC DEVELOPMENT OTHER AGENCIES CONTINGENCIES - GENERAL
Expended
Approved
Appropriated
Base
Addenda
Inc/(Dec) FY 18 Rec. Over FY 17 Approved Total
$
Inc/(Dec) FY 18 Rec. Over FY 17 Appropriated
%
$
%
819,665
700,062
657,384
702,276
660,963
59,090
720,053
62,669
10%
17,777
3%
480,637
471,887
390,646
466,209
389,987
-
389,987
(659)
0%
(76,222)
-16%
1,669,068
1,564,522
2,048,152
2,059,100
2,050,465
40,115
2,090,580
42,428
2%
31,480
2%
316,326
-
462,000
368,367
462,000
24,000
486,000
24,000
-
117,633
32%
92,566
-
478,872
366,710
26,898
1,561,962
1,588,860
1,109,988
232%
1,222,150
333%
CONTINGENCIES - SPECIAL ADJUSTMENTS
FY 18 Recommended
FY 17
(91,700)
(50,442)
(91,700)
(91,700)
(91,700)
-
(91,700)
-
0%
-
0%
TRANSFER TO SCHOOL OPERATING
48,163,883
44,069,706
45,522,664
50,401,228
45,522,664
1,500,000
47,022,664
1,500,000
3%
(3,378,564)
-7%
TRANSFER TO DEBT SERVICE
21,527,532
21,819,037
21,336,953
21,336,953
21,336,953
-
21,336,953
-
0%
-
0%
TRANSFER TO SCHOOL CAPITAL
2,162,931
2,162,931
1,496,000
2,277,481
1,524,000
-
1,524,000
28,000
2%
(753,481)
-33%
TRANSFER TO THE EDA
380,000
303,851
380,000
380,000
380,000
-
380,000
-
0%
-
0%
TRANSFER TO COUNTY CAPITAL
1,553,113
1,553,113
1,557,000
6,338,815
1,578,000
100,000
1,678,000
121,000
8%
(4,660,815)
-74%
TOTAL GENERAL FUND
$122,109,903
$113,815,056
$116,508,812
$129,344,163
$116,357,498
$3,702,790
$120,060,288
$3,551,476
3.0%
$(9,283,875)
-7.2%
GEN GOVT PORTION OF THE GENERAL FUND
$48,322,444
$43,906,418
$46,216,195
$48,609,686
$46,015,881
$2,102,790
$48,118,671
$1,902,476
4.1%
$(491,015)
-1.0%
FY 16 DIVISION LAW LIBRARY FUND
Appropriated
FY 18 Recommended
FY 17 Expended
Approved
Appropriated
Base
Addenda
Inc/(Dec) FY 18 Rec. Over FY 17 Approved Total
$
Inc/(Dec) FY 18 Rec. Over FY 17 Appropriated
%
$
%
$17,600
$13,500
$17,600
$17,600
$17,600
$-
$17,600
$-
0%
$-
0%
$104,667,875
$102,155,853
$104,535,805
$109,830,999
$105,096,812
$1,500,000
$106,596,812
$2,061,007
2%
$(3,234,187)
-3%
$4,552,043
$889,799
$5,029,272
$5,029,272
$5,061,177
$-
$5,061,177
$31,905
1%
$31,905
1%
SCHOOL CAPITAL CONSTRUCTION
$2,384,851
$221,920
$1,496,000
$2,277,481
$1,524,000
$-
$1,524,000
$28,000
-
$(753,481)
-
COUNTY CAPITAL CONSTRUCTION
$1,553,113
$1,064,987
$1,557,000
$6,338,815
$1,578,000
$100,000
$1,678,000
$121,000
8%
$(4,660,815)
-74%
$23,921,038
$23,900,186
$23,359,513
$23,359,513
$23,359,513
$-
$23,359,513
$-
0%
$-
0%
SCHOOL OPERATING FUND SCHOOL NUTRITION FUND
DEBT SERVICE FUND EDA
$380,000
$303,851
$380,000
$380,000
$380,000
$-
$380,000
$-
0%
$-
0%
GRAND TOTAL ALL FUNDS (INC TRANSFERS)
$259,586,423
$242,365,151
$252,884,002
$276,577,843
$253,374,600
$5,302,790
$258,677,390
$5,793,388
2.3%
$(17,900,453)
-6.5%
INTERFUND TRANSFERS
$(74,418,039)
$(70,539,217)
$(70,701,277)
$(81,143,137)
$(70,750,277)
$(1,600,000)
$(72,350,277)
$(1,649,000)
2.3%
$8,792,860
-10.8%
$185,168,384
$171,825,934
$182,182,725
$195,434,706
$182,624,323
$3,702,790
$186,327,113
$4,144,388
2.3%
$(9,107,593)
-4.7%
GRAND TOTAL EXCLUDING TRANSFERS
20
Montgomery County, Virginia Fiscal Year 2018 PROPOSED Budget
BU D G ET S U M MA R Y, A P P E N DIX C
Summary of FullTime Employees/ Equivalents
Summary of Authorized Full Time or Full Time Equivalent (FTE) Positions Division
Department
Approved Full-Time FY 16
Approved Part-Time FY 16
Approved Total FY 16
Approved Full-Time FY 17
Approved Part-Time FY 17
Approved Total FY 17
Proposed Full-Time FY 18
Proposed Part-Time FY 18
Proposed Total FY 18
5.00
0.50
5.50
5.00
0.50
5.50
5.00
0.50
5.50
110
County Administration
110
Emergency Services
1.00
0.00
1.00
1.00
0.00
1.00
1.00
0.00
1.00
110
Human Resources
4.00
0.00
4.00
4.00
0.00
4.00
4.00
0.00
4.00
110
Public Information Office
3.00
0.00
3.00
3.00
0.00
3.00
3.00
0.00
3.00
120
County Attorney
1.00
0.50
1.50
1.00
0.50
1.50
1.00
0.50
1.50
130
Finance Department
9.00
0.50
9.50
9.00
0.50
9.50
10.00
0.00
10.00
130
Purchasing
2.00
0.00
2.00
2.00
0.00
2.00
2.00
0.00
2.00
140
Information Technology
9.00
0.50
9.50
9.00
0.50
9.50
9.00
0.50
9.50
150
Commissioner of Revenue
8.00
0.00
8.00
8.00
0.00
8.00
8.00
0.00
8.00
152
Assessment
5.00
0.00
5.00
6.00
0.00
6.00
6.00
0.00
6.00
160
Treasurer
8.00
0.00
8.00
6.00
0.00
6.00
6.00
0.00
6.00
162
Treasurer- Collections
4.00
0.00
4.00
6.00
0.00
6.00
6.00
0.00
6.00 4.00
170
Registrar/Electoral Board
4.00
0.00
4.00
4.00
0.00
4.00
4.00
0.00
180
Internal Services-Garage
2.00
0.00
2.00
2.00
0.00
2.00
2.00
0.00
2.00
200
Commonwealth Attorney
11.00
0.00
11.00
11.00
0.00
11.00
11.00
0.00
11.00
210
Circuit Court
2.00
0.00
2.00
2.00
0.00
2.00
2.00
0.00
2.00
250
Clerk of Circuit Court
10.00
0.00
10.00
10.00
0.00
10.00
10.00
0.00
10.00
310
Sheriff-State Civil and Court Security
11.00
1.00
12.00
11.00
1.00
12.00
11.00
1.00
12.00
310
Sheriff-State-Jail Operations
28.00
0.00
28.00
28.00
0.00
28.00
29.00
0.00
29.00 61.00
310
Sheriff-State Field Operations
61.00
0.00
61.00
61.00
0.00
61.00
61.00
0.00
320
Sheriff-County-Civil and Court Security
6.00
3.00
9.00
6.00
3.00
9.00
6.00
3.00
9.00
320
Sheriff-County-Jail Operations
4.00
0.00
4.00
4.00
0.00
4.00
4.00
0.00
4.00
320
Sheriff-County-Field Operations
7.00
0.50
7.50
7.00
0.50
7.50
7.00
0.50
7.50
320
Sheriff-County-Dispatch
6.00
0.00
6.00
0.00
0.00
0.00
0.00
0.00
0.00
320
Sheriff-County-Support Services
3.00
0.00
3.00
3.00
0.00
3.00
3.00
0.00
3.00
340
Animal Care and Adoption Center-Co
0.00
0.00
0.00
0.00
0.00
0.00
3.00
1.00
4.00
340
Animal Care and Adoption Center-Donations
0.00
0.00
0.00
0.00
0.00
0.00
3.00
0.50
3.50
400
General Services Administration
2.00
0.00
2.00
3.00
0.00
3.00
3.00
0.00
3.00
400
Animal Control
3.00
1.25
4.25
3.00
1.25
4.25
3.00
1.25
4.25
400
Building & Grounds
7.00
0.00
7.00
7.00
0.00
7.00
7.00
0.00
7.00
400
Housekeeping
9.00
1.00
10.00
10.00
1.00
11.00
10.00
1.00
11.00
400
Lawns and Landscaping
2.00
0.00
2.00
2.00
0.00
2.00
2.00
0.00
2.00
400
Litter Control
1.00
0.00
1.00
1.00
0.00
1.00
1.00
0.00
1.00
400
Solid Waste Collections
5.00
9.60
14.60
5.00
9.00
14.00
5.00
9.00
14.00
420
Stormwater Management
1.00
0.00
1.00
1.00
0.00
1.00
2.00
0.00
2.00
420
Inspections
5.00
0.00
5.00
5.00
0.00
5.00
5.00
0.00
5.00
23
Division
Department
Approved Full-Time FY 16
Approved Part-Time FY 16
Approved Total FY 16
Approved Full-Time FY 17
Approved Part-Time FY 17
Approved Total FY 17
Proposed Full-Time FY 18
Proposed Part-Time FY 18
Proposed Total FY 18
520
Human Services
2.00
0.00
2.00
2.00
0.00
2.00
2.00
0.00
2.00
520
RSVP
2.00
0.50
2.50
2.00
0.50
2.50
2.00
0.50
2.50 63.00
540
Social Services
63.00
0.00
63.00
63.00
0.00
63.00
63.00
0.00
700
Parks & Recreation
9.00
0.00
9.00
9.00
0.00
9.00
11.00
0.00
11.00
710
Regional Library
16.00
3.25
19.25
17.00
2.00
19.00
17.00
2.50
19.50
800
Planning
4.00
0.00
4.00
4.00
0.00
4.00
5.00
0.00
5.00
800
GIS
2.00
0.00
2.00
2.00
0.00
2.00
2.00
0.00
2.00
810
Economic Development
3.00
0.00
3.00
3.00
0.00
3.00
3.00
0.00
3.00
350.00
22.10
372.10
348.00
20.25
368.25
360.00
21.75
381.75
TOTAL
24
Montgomery County, Virginia Fiscal Year 2018 PROPOSED Budget
BU D G E T S UMMA R Y, A P P E N DIX D
Graphs
Personal Prop 8% Sales Tax 5%
Real Estate 36%
Other 2% Mach &Tools 1% Business F&F 2% Delinquent 2% Merch Capital 1%
Where It Comes From FY 2018 Proposed Budget $186.3 Million
Mobile Homes <1%
Designated $'s 43%
27
All School Funds 60%
EDA <1%
Debt Service - Schools 10%
Where It Goes
FY 2018 Proposed Budget $186.3 Million
Debt Service - County 3% County Capital 1%
General Fund 26%
Law Library <1%
29
Personal Prop 14%
Sales Tax 9% Other 4%
Mach &Tools 2% Business F&F 3% Delinquent 3%
Undesignated Revenue $106.2 Million
Merch Capital 1% Mobile Homes <1% Real Estate 64%
31
Community Development Contingencies 2% 2%
Law Library <1%
Parks & Libraries 3% Social Welfare 7% Public Works 4%
Education 39% Public Safety 14%
General Fund
FY 2018 Proposed Budget $120.1 Million Judicial Administration 2%
Tax Collections 2% General Govt. Admin. 5%
Law Library <1% EDA <1%
Debt Service 18%
33
County Capital 1%
Public Safety 36%
Public Works 10%
Judicial Administration 4%
Tax Collections 4%
General Government Functions
FY 2018 Proposed Budget $48.1 million Social Welfare 18%
General Govt. Admin. 12%
Contingencies 4%
Parks & Libraries 7%
Community Development 5%
35
County Attorney 5%
Financial and Management Services 20%
County Administrator 28%
General Government Administration
Board of Supervisors 5%
Insurance 5%
FY 2018 Proposed Budget $5.7 million
Information Technology 27%
Revenue Sharing 3%
Registrar/Electoral Board 7%
37
County Funding for Schools 50
44.2
Millions
40
30
42.1
42.1
2014
2015
45.5
47.0
39.7 33.6
35.3
35.1
35.7
36.4
2009
2010
2011
2012
20
10
0 2008
2013
Fiscal Year
2016
All years are net of County funding provided for school debt service and school capital
39
2017
2018
School Nutrition 5%
School Capital 1%
School Funds
FY 2018 Proposed Budget $112.8 million
School Operating 94%
41
Montgomery County, Virginia Fiscal Year 2018 PROPOSED Budget
B UDG E T S UM MA R Y, A P P E N DIX E
Proposed FY 18 Classification and Compensation Plan
Montgomery County, Virginia Proposed FY18 Classification and Compensation Plan
FULL-TIME Grade
Minimum
Market
Maximum
$21,789
$27,673
$33,773
UNIFIED 105
CUSTODIAN 106
$22,879
$29,056
$35,462 CUSTODIAL CREW LEADER
107
$24,023
$30,509
$37,235 COOK SHELTER ASSISTANT
108
$25,224
$32,035
$39,097 LABORER SOCIAL WORK ASSISTANT I
109
$26,485
$33,636
$41,052 MAINTENANCE WORKER PUBLIC FACILITIES MAINTENANCE WORKER SOCIAL WORK ASSISTANT II UTILITY OPERATOR IV
110
$27,809
$35,318
$43,105 DSS AIDE LIBRARY SERVICE SPECIALIST OFFICE ASSISTANT
111
$29,200
$37,084
$45,260 ASSISTANT REGISTRAR CUSTOMER SERVICE REPRESENTATIVE DEPUTY COURT CLERK LIBRARY TECHNICIAN PUBLIC INFORMATION SPECIALIST SANITATION EQUIPMENT OPERATOR SENIOR OFFICE ASSISTANT TAX TECHNICIAN UTILITY EQUIPMENT OPERATOR UTILITY OPERATOR III
112
$31,150
$38,938
$49,842 ANIMAL CONTROL OFFICER CUSTODIAL SUPERVISOR MAINTENANCE CREW LEADER MAINTENANCE CREW LEADER - PARKS BUDGET SUMMARY : P A G E
45
FULL-TIME Grade
Minimum
Market
Maximum MAINTENANCE MECHANIC/CARPENTER SENIOR DEPUTY COURT CLERK SENIOR TAX TECHNICIAN SHELTER SUPERVISOR
113
$32,708
$40,885
$52,334 ADOPTION/RESCUE COORDINATOR ELIGIBILITY WORKER HUMAN RESOURCES TECHNICIAN PROGRAM ASSISTANT PSA CREW LEADER TAX SPECIALIST UTILITY OPERATOR II VOLUNTEER/EDUCATION COORDINATOR
114
$34,344
$42,930
$54,950 DIGITAL SERVICES SPECIALIST DISPATCH SUPERVISOR MECHANIC
115
$36,061
$45,076
$57,697 DEPUTY ASSISTANT REGISTRAR ELIGIBILITY INTAKE WORKER FRAUD INVESTIGATOR LEGAL ASSISTANT MULTI-MEDIA SPECIALIST
116
$37,864
$47,330
$60,582 COURT CLERK SUPERVISOR DEPUTY EMPLOYMENT SERVICES WORKER FAMILY SERVICES SPECIALIST PROCUREMENT TECHNICIAN PSA MAINTENANCE SUPERVISOR RSVP COORDINATOR SENIOR ELIGIBILITY WORKER SENIOR PROGRAM ASSISTANT UTILITY OPERATOR I
117
$39,757
$49,697
$63,612 ACCOUNTANT ASSISTANT BRANCH LIBRARY SUPERVISOR BENEFITS COORDINATOR BUILDING INSPECTOR COMPUTER TECHNOLOGY SPECIALIST BUDGET SUMMARY : P A G E
46
FULL-TIME Grade
Minimum
Market
Maximum LIBRARY PROGRAMS COORDINATOR SECRETARY TO THE BOARD TAX SUPERVISOR TECHNOLOGY SUPPORT SPECIALIST
118
$41,745
$52,181
$66,792 ADMINISTRATIVE MANAGER BRANCH LIBRARY SUPERVISOR CHIEF ANIMAL CONTROL OFFICER ELIGIBILITY SUPERVISOR LIBRARY ACQUISITION MANAGER LIBRARY BUSINESS MANAGER MAINTENANCE MANAGER MASTER DEPUTY RECREATION PROGRAM SUPERVISOR
119
$43,832
$54,790
$70,132 ASSISTANT COUNTY ASSESSOR ASSISTANT TO CO ADMINISTRATOR CHILD PROTECTIVE SERVICES WORKER DEPUTY - LIDS GIS ANALYST MASTER DEPUTY TREASURER PAYROLL SUPERVISOR RECREATION PROGRAM SUPERVISOR ii WATER OPERATIONS SPECIALIST
120
$46,024
$57,530
$73,638 ADMINISTRATIVE SUPERVISOR FAMILY SERVICES SUPERVISOR LIBRARY SERVICES MANAGER LIBRARY YOUTH SERVICES MANAGER PLANNER-COMPREHENSIVE AND DEVELOPMENT
121
$49,514
$60,406
$80,211 CHILD PROTECTIVE SERVICES SUPERVISOR DEPUTY/INVESTIGATOR DEPUTY-EMT EMPLOYMENT SERVICES MANAGER SERGEANT WASTEWATER MANAGER
BUDGET SUMMARY : P A G E
47
FULL-TIME Grade
Minimum
Market
Maximum
122
$51,989
$63,427
$84,222 ASSISTANT GENERAL SERVICES MANAGER BUSINESS AUDITOR LIBRARY SYSTEMS ADMINISTRATOR PSA COORDINATOR SECURITY SPECIALIST STORMWATER SPECIALIST
123
$54,588
$66,598
$88,433 ANIMAL CARE AND ADOPTION CENTER DIRECTOR BUILDING OFFICIAL HVAC TECHNICIAN PROJECT MANAGER - ECONOMIC DEVELOPMENT PSA ENGINEER SENIOR IT APPLICATIONS SPECIALIST
124
$57,318
$69,928
$92,855 CHIEF DEPUTY CLERK OF CIRCUIT COURT CHIEF DEPUTY COM OF REVENUE CHIEF DEPUTY TREASURER COUNTY ASSESSOR FINANCE MANAGER LIEUTENANT PROCUREMENT MANAGER SENIOR SYSTEMS ENGINEER
125
$60,184
$73,424
$97,498 GIS MANAGER PLANNING AND ZONING ADMINISTRATOR
126
$63,193
$77,095
$102,373 ASSISTANT COMMONWEALTH ATTORNEY CAPTAIN LEAD SYSTEMS ENGINEER MASTER CHIEF DEPUTY TREASURER
127
$67,458
$80,950
$111,306 SYSTEM ARCHITECT
128
$70,813
$84,998
$116,872 CHIEF DEPUTY COMMONWEALTH ATTORNEY
BUDGET SUMMARY : P A G E
48
FULL-TIME Grade
Minimum
Market
Maximum CHIEF DEPUTY SHERIFF
EXECUTIVE 223
$55,498
$66,598
$91,572 EMERGENCY SERVICES COORDINATOR HUMAN SERVICES DIRECTOR
224
$58,273
$69,928
$96,151 PUBLIC INFORMATION DIRECTOR
226
$64,246
$77,095
$106,006 BUDGET MANAGER GENERAL REGISTRAR
228
$70,831
$84,998
$116,872 LIBRARY DIRECTOR PARKS & RECREATION DIRECTOR SOCIAL SERVICES DIRECTOR
229
$74,373
$89,247
$122,715 GENERAL SERVICES DIRECTOR HUMAN RESOURCE DIRECTOR PLANNING DIRECTOR
230
$78,091
$93,709
$128,851 ENGINEERING AND REGULATORY COMPLIANCE DIRECTOR ECONOMIC DEVELOPMENT DIRECTOR FINANCIAL & MANAGEMENT SERVICES DIRECTOR INFORMATION TECHNOLOGY DIRECTOR
235
$99,666
$119,600
$164,450 DEPUTY COUNTY ADMINISTRATOR
BUDGET SUMMARY : P A G E
49
PART-TIME Grade
Minimum
Market
Maximum
Class Title
104PT
$9.44
$11.99
$14.62
SITE ATTENDANT
105PT
$9.92
$12.60
$15.37
SHELTER ASSISTANT
UNIFIED
CUSTODIAN VAN DRIVER 107PT
$10.93
$13.88
$16.94
COOK
110PT
$12.65
$16.06
$19.61
LIBRARY SERVICE SPECIALIST
115PT
$16.41
$20.50
$26.24
CHILDREN'S PROGRAM SPECIALIST
116PT
$17.22
$21.53
$27.56
DEPUTY
117PT
$18.09
$22.60
$28.93
ACCOUNTANT
UNCLASSIFIED POSITIONS CLERK OF THE CIRCUIT COURT COMMISSIONER OF THE REVENUE COMMONWEALTHâ&#x20AC;&#x2122;S ATTORNEY COUNTY ADMINISTRATOR COUNTY ATTORNEY MPO EXECUTIVE DIRECTOR SHERIFF TOURISM DEVELOPMENT COUNCIL EXECUTIVE DIRECTOR TREASURER PSA DIRECTOR
BUDGET SUMMARY : P A G E
50
Montgomery County, Virginia Fiscal Year 2018 PROPOSED Budget
B UD G ET S U MMA R Y, A P P E N DIX F
Organization Chart
Montgomery County, Virginia Elected
Appointed
Hired
County department
Organization Chart
County provides funding
VOTERS Constitutional Officers
Deputy County Administrator
Animal Care and Adoption Center Financial and Management Services Human Services
• Clerk of the Circuit Court • Commissioner of the Revenue
County Administrator
• Commonwealth Attorney • Sheriff • Treasurer
Board of Supervisors
County Attorney
School Board
General Assembly
Schools
Courts
Economic Development
General Services
Library Board
Library
Emergency Services
Human Resources
Social Services Board
Social Services
Engineering and Regulatory Compliance
Planning and GIS Services
Public Service Authority
Other Boards/ Commissions
Fire/Rescue Volunteers
NRV Health District
Public Information
Information Technology Parks and Recreation 53
Electoral Board Voter Registrar
Other Agencies
Montgomery County, Virginia Fiscal Year 2018 PROPOSED Budget
UNDERSTANDING THE BUDGET
UNDERSTANDING THE BUDGET PROCESS
Preparation of the Annual Budget Montgomery County’s annual budget begins with the proposed budget, the budget recommended by the County Administrator, and ends with the approved budget, which has been reviewed and adjusted by the Board of Supervisors. This budget document includes both the County’s general government operating budget and Montgomery County Public Schools’ operating budget. The Board of Supervisors holds public hearings at which citizens may express their views on the recommended budget. Such comments assist the Board of Supervisors in making decisions regarding spending. The County’s 2018 Budget Calendar is as follows (some changes may occur during the process):
Fiscal Year 2018 Budget Calendar DATE
TIME
ACTIVITY
Jan. 9, 2017 Jan. 23, 2017 Feb. 13, 2017 Mar. 6, 2017
7:15 PM 7:15 PM 7:15 PM 6:00 PM
Public Hearing for citizen input. Budget work session - Revenue Estimates. Presentation of school budget, Budget work session. Presentation of the FY 2018 Proposed Budget, Budget work session.
Mar. 20, 2017
6:00 PM
Apr. 6, 2017
6:00 PM
Budget work session; establish advertised tax rate and advertised budget. Public Hearing on advertised tax rate and budget. (Special Meeting)
Apr. 17, 2017
7:15 PM
Adopt budget and establish tax rate. (Special Meeting)
The County’s Budget Process With the goal of allowing decision-makers to focus on broader issues, the budget document consolidates similar functions. Efforts to streamline the process and reduce the volume of paper generated have changed the process in past years. The FY 2018 budget continues to consolidate information and array budget data in ways that facilitate a broader understanding of the document. These include:
Base Budget Targets are established for budget requests. This allows for the delineation between previously approved funding levels and requested increases in items. Base Budget Targets are established as follows: • Personal Services - Includes all positions approved up to the issuance of the proposed budget, and covers the estimated costs in fringe benefits. • Operations and Maintenance - Caps funding at the level of the FY 17 Approved UNDERSTANDING THE BUDGET PROCESS : PAGE
57
UNDERSTANDING THE BUDGET PROCESS Budget, less adjustments for one-time only expenditure items. • Excludes Capital Outlay - Capital Outlay requests are presented separately from the Base Budget.
Addenda Requests are increased funding over and above the Base Budget Targets. They must be presented as Addenda to the Base Budget. This means that additional justification for increased funding or the inclusion of Capital Outlay dollars must be provided with the request.
Base Budget Estimated costs for continued operations Based on prior year approved budget with adjustments
+
Addenda Dollars over and above the base budget target for operating and capital items
=
Total Budget
These changes were designed to clearly identify increases to operations, initiatives proposed by departments, and all capital outlay items requested. The chart below depicts the process.
Addenda Base Budget
Dollars requested for new or expanded services (initiatives)
Excludes: Motor vehicle purchases Office Furniture Other equipment
How to Understand and Use This Document The FY 2018 budget document is organized into six major headings, each of which is separated by a large divider tab: • • • • • •
Budget Message Table of Contents Budget Summary Understanding the Budget Revenue Summary Expenditure Plans
Included under the last section; Expenditure Plans, are 36 of the County’s major Divisions or budget categories, which include revenues earmarked for use by the specific Division. Listed numerically according to a three-digit code, each of these sub-sections includes the Division’s Organizational Chart, Financial Data, Description of the Division as a whole, Base Budget Discussion, Addenda Discussion, which includes the County Administrator’s recommendation. Also included are each Department’s Description and Financial Data.
UNDERSTANDING THE BUDGET PROCESS : PAGE
58
UNDERSTANDING THE BUDGET PROCESS Division Financial Data - Provides a recap of the Division’s funding history, including the Base Budget and addenda requests, as well as recommended funding by three categories: • Personnel Services • Operations and Maintenance • Capital Outlay
Department Description and Financial Data - Presents historical budget data by major category for each department. The following column headings are used:
• • • • • •
FY FY FY FY FY FY
16 Revised Budget 16 Actual Budget 17 Approved Budget 18 Base Budget 18 County Administrator’s Recommended Addenda 18 County Administrator’s Recommended Total
The County Administrator’s Recommendation column identifies the amount of funding recommended for each major cost category by base budget and addenda. Revenue that has been designated to offset expenditures in divisions is also presented. These sources include State Compensation Board funding, fees and permit charges collected by the respective divisions and other sources related to each specific function. In the presentation format, designated revenues are totaled and subtracted from the expenditures, identifying the amount of the County’s undesignated general fund revenue needed to support the division’s expenditures.
Division Description, Base Budget Discussion, and Addenda Discussion - The Description section explains the Division as a whole. The Base Budget Discussion and Addenda Discussion justify and describe the County Administrator’s funding recommendations.
Conclusion The Board of Supervisors uses this combination of documents and information to review and approve the annual budget. It is available as public information for review by any citizen who requests access to it and is found on the County’s web site at www.montva.com. A glossary of financial terms begins on the following page in an effort to assist citizens in reviewing and understanding the County’s budget. If you have any questions about the County’s budget or the budget process, please contact Montgomery County’s Office of Public Information at 382-5700.
UNDERSTANDING THE BUDGET PROCESS : PAGE
59
GLOSSARY OF TERMS Addenda Request The request for funding amounts over and above the designated Base Budget targets.
Appropriation An approval by the Board of Supervisors for County staff to make an expenditure or to incur debt using government resources. These are usually for specific, stated amounts over a one-year period.
Appropriation Resolution The official act by the Board of Supervisors granting staff the legal authority to obligate or spend County funds.
Approved Budget The budget enacted by the Board of Supervisors.
Assessed Value The fair market value placed by the Commissioner of Revenue on personal and real property owned by County citizens. Real estate values are reassessed every four years.
Base Budget A budget that shows how much it would cost in the next fiscal year to operate the same programs approved in the current year.
Budget A financial plan for operating the County using estimates of costs (expenditures) and proposed methods for offsetting those costs (revenues).
Budget Calendar The County’s schedule of deadlines and events for preparing and adopting the next year’s budget.
Budget Document The County staff’s official report, which presents the proposed budget to the Board of Supervisors.
Budget Message The County Administrator’s written synopsis of the proposed budget. This message analyzes budgeting issues and specific programs within the context of the County’s economic climate. In addition, it gives the County Administrator an opportunity to highlight certain recommendations, which deserve special attention.
Capital Assets Fixed assets with a value of at least $5,000 and an anticipated useful life of at least several years. Furniture and equipment are examples of fixed assets.
Capital Improvement Program The County’s five-year plan for completing capital projects on an annual basis, with tentative beginning and ending dates for each, anticipated costs and options for financing them.
Capital Projects Large one-time construction projects or purchases that are expected to provide services to citizens over a period of time. Examples of capital projects are the construction of new schools, GLOSSARY OF TERMS : P A G E
60
GLOSSARY OF TERMS fire stations, etc.
Contingencies Special monies set aside for unforeseen costs or emergencies. These can also be dollars set aside for special purposes.
Debt Service The repayment of County debt, including interest.
Expenditures The cost of or payment for goods and services used in County operations.
FTE Full Time Employee or Full Time Equivalent.
Fiscal Year The County’s financial reporting year, which begins on July 1 and ends on June 30 of the next calendar year.
Function An overall type of activity performed by a division or organization. The County’s budgets are divided into groups of divisions that perform similar functions.
General Fund The part of the budget that accounts for day-to-day operating expenses for the County, including dollars transferred from the General Fund for support of the school system. This fund is separate from proprietary funds such as the PSA and IDA funds.
General Obligation Bonds A promise from County government to pay for bonded debt (essentially a loan) based on its full faith and credit or basic power to pay debts with tax revenue. These bonds are used to finance long-term projects through payments of principal and interest over a period of years.
Grant A gift of assets, usually cash, by a private or government funding source, to another organization. The County receives most of its grants for specific projects or programs from the federal or state government. However, private foundations sometimes contribute funds to the County.
Internal Service Fund A type of fund covering costs for delivery of goods or services from one County program to another on a cost-reimbursement basis, such as the Motor Pool.
Proposed Budget The initial budget prepared for and proposed to the Board of Supervisors by the County Administrator.
Revenue Income or increased assets for a specific fund.
Tax Exempt Revenue Bonds Under the lease revenue method, the County and/or School Board transfer a “lease hold interest” GLOSSARY OF TERMS : P A G E
61
GLOSSARY OF TERMS (the legal right to use the property) to the Industrial Development Authority. The IDA then “leases back” these facilities and projects to the County and/or the School Board for a term equal to the debt service. The lease payments cover the debt service. These issuances were also structured with a Trustee. The Trustee must enforce all obligations. Consequently, the Trustee collects rental payments, pays bondholders, and monitors requisitions on the use of funds and issues checks to vendors from the proceeds.
Tax Levy The total dollar amount of tax that should ideally be collected based on existing tax rates and assessed values of personal and real properties.
Tax Rate The level at which taxes are imposed or charged for certain property owned by citizens and businesses.
Unemployment Rate The Virginia Employment Commission’s (VEC’s) report of persons who are actively filed as not holding, but are seeking, a job for which they would receive compensation. This does not include persons who have no job, but do not consult the VEC for job placement services.
GLOSSARY OF TERMS : P A G E
62
Montgomery County, Virginia Fiscal Year 2018 PROPOSED Budget
REVENUE SUMMARY
REVENUE SUMMARY
Revenue Forecasting Montgomery County’s general revenue forecast is developed based on past revenue trends, current revenue collections and current and future local growth patterns. The County’s local economy, along with state and federal influences contribute to the revenue picture. Budget staff, with data from the Commissioner of the Revenue and Treasurer offices, work throughout the year evaluating revenue trends, collection rates, and growth patterns to determine the revenue projection for the next fiscal year. Local, state, and national economic conditions all influence the local fiscal environment. The County’s revenue structure, job base, and major economic contributors provide a strong foundation for sustained growth. Montgomery County is home to Virginia Polytechnic Institute and State University (Virginia Tech), which is the second largest public university in Virginia. Virginia Tech is also the largest employer in the County, providing jobs for approximately 12,000 employees. Montgomery County is fairly unique in that Virginia Tech’s presence in the community provides a stable foundation for economic growth. However, even with the presence of a stable and large employer, the local economy remains heavily dependent of the broader state and national economies. These broader economies are some of the most important factors in predicting increased revenue growth, even at the local level.
National Economic Outlook The condition of the County economy is greatly affected by national and state economic conditions.
National Economic Outlook According to economists, the U.S. economic outlook is healthy, with Gross Domestic Product (GDP), which is the total market value of goods and services produced in the United States, in an ideal range, unemployment at manageable levels, low inflation, and housing and auto sales at strong levels. All of these factors provide a recipe for strong growth patterns.
Gross Domestic Product (GDP) GDP is one of the broadest measures of the economy. This measure affects interest rates, fiscal budgeting, and U.S. monetary policy. According to the Bureau of Economic Analysis, the GDP of the U.S. increased at a rate of 3.5% in the third quarter of 2016. For the fourth quarter, the rate increased by 1.9%. Analysts expect the economy to grow by 2.1% for 2017. The ideal range for manageable GDP growth is in the 2% to 3% range.
Unemployment The unemployment rate is a second measure of the broader economy, and it is one that personally affects most Americans. According to the Bureau of Labor Statistics, the national unemployment rate for 2016 was 4.9%, down from 5.3% for 2015. Comparing the latest information, the unemployment rate for December 2016 was 4.7%, down from 5.0% in December 2015. Unemployment rates are well below the U.S. historical average of 5.8%. Some economists estimate that the unemployment rate will remain steady and below historical averages.
Inflation – Consumer Price Index (CPI) The Consumer Price Index (CPI) is a measure of inflation. In 2016, the percentage change (inflation rate) for the CPI was 1.3%, up from 0.1% in 2015. Low inflation rates mean that purchasing power REVENUE SUMMARY : P A G E
65
REVENUE SUMMARY and the cost for goods and services are remaining stable.
Housing and Auto Sales The housing market is still showing signs of growth. Housing starts for 2016 (1.17 million) were the highest since 2007. According to the National Association of Home Builders, single family growth is expected to be around 10% for 2017. National auto sales also show positive gains which should translate into local growth in the upcoming year. Auto sales in the U.S. set another record in 2016 with 17.6 million units sold. Based on the latest data, forecasters estimate that U.S. auto sales for 2017 are expected to be between 16.8 million and 17.3 million.
State Economic Outlook According to Economists, Virginia’s economic outlook is consistent with national trends with the economy showing signs of improvement. However, economists at the state level expect slower growth than will be gained nationally in 2017. The growth at the state level is well below normal trend growth.
Virginia Unemployment According to the VEC, the unemployment rate for the State of Virginia for 2015 was 4.4%, down from 5.2% in 2014. Comparing the latest information, the unemployment rate for December 2016 was 3.8%, down from 3.9% in December 2015. Like the U.S. employment rates, Virginia’s unemployment rate for 2015 is below the historical average of the past 12 years of 4.9%. State economists expect personal income to grow at 3.9% for FY 2017 and 4.2% for FY 2018; and employment is expected to grow by 1% for FY 2018.
State General Fund Revenues State General Fund revenues for FY 2016 rose by 1.7%. This increase was far below the state’s estimates, which created a revenue shortfall of $268.9 million. State General Fund revenue projections for FY 2017 and FY 2018 remain below the state’s normal trend, at 2.9% and 3.2%. Sales tax collections are estimated to grow at 2.7% for FY 2017 and 1.8% for FY 2018.
Other State Funds More than half of the State’s revenues are non-general fund revenues, designated funds earmarked for specific purposes. These funds include federal grants, institutional revenue, unemployment insurance funds, and Master Tobacco Settlement Agreement funds. These designated non-general funds are expected to grow by 27.9% in FY 2017 and 1.6% in FY 2018.
Local Economic Outlook Like the U.S. and State economic outlooks, Montgomery County’s economic outlook is healthy with strong, manageable, and consistent yearly growth. The County’s unique qualities and job base provide a strong foundation for sustained growth. Local employment rates are consistent with state and federal trends. According to the VEC, the unemployment rate for Montgomery County for 2015 was 4.3%, down from 5.1% in 2014. Comparing the latest information, the unemployment rate for December 2016 was 3.6%, down from 3.7% in December 2015. Like the U.S. employment rates, Montgomery County’s unemployment rate for 2015 was below the historical 12 year average of 4.9%.
County Resources Resources within the County budget are classified as either designated or undesignated. REVENUE SUMMARY : P A G E
66
REVENUE SUMMARY • Designated Resources represent revenue accounts which are mandated for specific uses including: • Support from the State Compensation Board for constitutional officers, court fees, fees for services and programs • Direct state aid for public assistance payments • State and federal funds for schools • Support for human services programs • Undesignated Resources fall into two categories: undesignated revenue and fund balance. Undesignated Revenue represents dollars which may be used in the budget at the Board’s discretion. These include property taxes, sales taxes, and similar local sources of revenue. Total budgeted revenue for FY 18 is $186.3 million with $80.1 million considered designated. Of this designated amount, $64.2 million or 80.2% is earmarked for schools. Undesignated Revenue dollars that may be used in the budget at the Board’s discretion total $106.2 million. Of this amount, $47 million goes to the public schools for operations, and $21.3 million of the undesignated dollars support debt service costs for county and public school facilities.
Personal Prop 14%
Sales Tax 9% Other 4%
Mach &Tools 2% Business F&F 3% Delinquent 3%
Undesignated Revenue $106.2 Million
Merch Capital 1% Mobile Homes <1% Real Estate 64%
Local Revenue and Growth for FY 18 Local revenue growth is heavily dependent on property taxes, especially the real estate tax, which is the County’s single largest local revenue source. Real estate revenues represent 64% of the County’s total undesignated revenue. Personal Property tax revenue (motor vehicles) is the County’s second largest local revenue source; it represents 14% of the County’s undesignated REVENUE SUMMARY : P A G E
67
REVENUE SUMMARY revenue. Sales and Use Tax is the third largest local revenue source; it represents, 9% of the Countyâ&#x20AC;&#x2122;s undesignated revenue. Taken together, these three revenue sources account for 87% of the Countyâ&#x20AC;&#x2122;s undesignated revenue and represent the bulk of revenue growth the County experiences on a yearly basis. In FY 16, several revenue categories exceeded projections, while several fell short of the projected estimates. In FY 17, revenue collections to date appear to be consistent with the budget targets. For FY 18, the County projects an increase of approximately $3 million in new undesignated revenue. New real estate construction is estimated to provide a $1 million increase in real property revenue; personal property (motor vehicles) is projected to increase $0.5 million; increased sales tax collections are estimated to provide $0.4 million; and all remaining categories of undesignated revenue provide an additional $1.1 million. General fund designated revenues are estimated to increase $0.6 million. Given current economic conditions, total General Fund revenue growth for FY 18 is expected to reach $3.6 million.
Real Estate Revenue Real Estate values are based on the actual assessed value as of January 1, 2016 and estimated increases from new construction. New real estate construction values are expected to be consistent with the last several years. Based on building permit data, from January 1, 2016 to January 1, 2017, assessed values are estimated to increase $124 million. Growth from January 1, 2017 to January 1, 2018 is estimated to increase $100 million. Actual real estate tax growth for FY 18 is estimated at $64.4 million, which is an increase of approximately $1 million over FY 17. The proposed real estate rate remains at $0.89 per $100 of assessed value. Real Estate values totaled $7.7 billion on the 2016 land book including the land use value. The 2017 land book is estimated to be $7.8 billion, which was a 2% increase. For the CY 2018 land book, growth is estimated at $100 million, placing the land book at an estimated value of $7.9 billion.
Real Estate Values 9
8 7
Billions
6 5
6.49
6.67
6.83
6.9
2007
2008
2009
2010
7.16
7.19
7.24
7.3
2011
2012
2013
2014
7.5
7.7
7.8
7.9
2016
2017
2018
5
4 3 2
1 0 2006
Calendar Year
REVENUE SUMMARY : P A G E
68
2015
REVENUE SUMMARY Personal Property Personal property tax collections are based on the 2016 tax book, which is the most recent documentation of assessment values. From this data, the 2017 values are estimated. In addition, prior year collection rates are used as predictors of future year collections. The rate of collection in FY 16 and FY 17 is used to estimate the rate of collection in FY 18. The tax rate for personal property categories is $2.55 per $100 of assessed value. This category includes motor vehicles (the Countyâ&#x20AC;&#x2122;s second largest source of revenue), business furniture and fixtures, and computer equipment. FY 18 estimated taxes on motor vehicles total $14.3 million; business furniture and fixtures total $2.8 million, and computer equipment total $0.4 million. On January 1, 2016, the County began the process of prorating personal property for motor vehicles. Under the former method of assessment, motor vehicles property assessments were based on the value of vehicles owned on January 1 of each year. The value of the vehicle(s) owned on that date was reported on the September 1 personal property book. Any changes after January 1 did not become effective for taxing purposes until the following January 1. By prorating motor vehicle values, changes that occur after January 1 become effective in the current tax year and appear on the September 1 book (or as a supplement bill or tax abatement after September 1 for the remainder of the calendar year). By changing to this new method of assessment, the County projected to receive an additional $1 million in revenue growth for FY 17. Based on the personal property book value and collections to date, the County expects to meet this estimate for FY 17. Revenue for personal property motor vehicles is expected to grow by $0.5 million for FY 18 for a total estimate of $14.3 million Changes in the Car Tax Relief program made by the General Assembly became effective in FY 07. These changes reduce the amount of funding the State provides for Car Tax Relief. Individuals no longer receive a 70% reduction on their Car Tax bills, instead, the percentage of relief changes annually. The percentage of relief for FY 17 is 40.22% and the percentage for FY 18 will be known in the fall of 2017.
Personal Property (Motor Vehicles) $16 $14
Millions
$12 $10
$8 $6 $4 $2
$0 FY 06 FY 07 FY 08 FY 09 FY 10 FY 11
FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18
Fiscal Year
REVENUE SUMMARY : P A G E
69
REVENUE SUMMARY Auto Sales New car registrations for calendar year 2016 were up 20% compared to calendar year 2015. New truck registrations for calendar year 2016 were up 3% compared to calendar year 2015. In total, new vehicle registrations increased 11%.
Montgomery County
First Quarter Second Third Quarter Fourth 2015 Quarter 2015 2015 Quarter 2015 311
217
% Inc.
1015
-43%
Car Registrations
246
Truck Registrations
275
317
384
353
1329
323%
Total Registration
521
558
695
570
2344
12%
Total
% Inc.
Montgomery County
241
Total
First Quarter Second Third Quarter Fourth 2016 Quarter 2016 2016 Quarter 2016
Car Registrations
470
278
255
216
1219
20%
Truck Registrations
124
329
504
417
1374
3%
Total Registration
594
607
759
633
2593
11%
Source: Virginia Automotive Dealers Association
Sales and Use Taxes Montgomery Countyâ&#x20AC;&#x2122;s third largest category of undesignated revenues is sale and use tax. Sales and use tax is a consumption tax paid for sales of certain goods and services. For fiscal year 2016, the County collected $8.9 million and expects to collect $9.1 million for FY 17. The estimate for FY 18 collections is $9.5 million, generating growth of $0.4 million. FY 05
$6,520,107
FY 12
$7,639,848
FY 06
$6,739,095
FY 13
$7,986,545
FY 07
$7,093,880
FY 14
$7,939,087
FY 08
$7,333,314
FY 15
$8,467,926
FY 09
$7,205,999
FY 16
$8,857,514
FY 10
$6,885,153
FY 17
$9,057,899
FY 11
$7,184,055
FY 18
$9,466,031
Other Categories of Undesignated Revenue Historically, the Countyâ&#x20AC;&#x2122;s other undesignated revenues grow at a modest level on a yearly basis. For FY 2018, all other categories of undesignated revenue are expected to grow by $1.1 million. Of this amount machinery and tools revenue is expected to grow by 0.2 million, merchants capital revenue is expected to grow by $0.1 million, and delinquent taxes (including penalty and interest) are expected to grow by $0.2 million. All of other categories grow by $0.6 million in total. Machinery and Tools is a tax on businesses at $1.82 per $100 in value which is assessed at 60%/50%/40% depending on the number of years the asset has been owned. Since FY 07, revenue collections have been relatively flat, averaging close to $2.2 million per year. The County estimates $2.4 million in collections for FY 17. The FY 18 estimate has been set at $2.6 million, providing growth of $0.2 million. REVENUE SUMMARY : P A G E
70
REVENUE SUMMARY Machinery and Tool Revenue 3
2.5
Millions
2
2.6
2.2
2.1
2.2
2.1
2.1
2.1
FY 10
FY 11
FY 12
2.2
2.2
FY 13
FY 14
2.3
2.4
2.4
FY 16
FY 17
1.5
1
0.5
0
FY 07
FY 08
FY 09
FY 15
FY 18
Merchants Capital is a tax on the value of inventory at $3.05 per $100 and is assessed at 20% of the actual value. In FY 05, the tax rate was lowered from $4.50 to $3.05 which generated a 38% increase in value deemed to be from car dealerships retaining their inventory within the County. In FY 11, the County lowered the estimate to $0.9 million due to declining inventories at local automotive dealers in the County. The County estimates $1.2 million for FY 17 and $1.3 million for FY 18.
Merchants Capital
1.4 1.3
Collections (in millions)
1.2
1.0
1.0
1.0
1.0
1.2
1.2
1.2
1.2
FY 14
FY 15
FY 16
FY 17
1.0
0.8
0.9
0.9
0.9
FY 11
FY 12
FY 13
0.6
0.4
0.2
0.0 FY 07
FY 08
FY 09
FY 10
Fiscal Year
REVENUE SUMMARY : P A G E
71
FY 18
REVENUE SUMMARY State Budget: Local Impact Over the past several fiscal years, the state has reduced the amount of funding provided to local governments. Public education, public safety, Constitutional Officers, local libraries, and other local services have all been affected. In many areas, the state has shifted the burden of revenue generation on local governments. For the Montgomery County Public School System, the Governorâ&#x20AC;&#x2122;s budget includes an additional $720,684 in new funding for general school operational needs. Other miscellaneous increases in state funding include Compensation Board funding increases for a 2% increase provided to constitutional officers on August 1, 2017 and compression pay on August 1, 2017. These additional funds provide $0.1 million in new state monies. Since the County pays significantly more than the state approved salaries for these positions, this increase in revenue adds to the overall increase in designated revenue sources.
County Tax Rates There is no change in the tax rates from FY 17 to FY 18. All rates are per $100 of assessed value. County Tax Rates
FY 17
FY 18
Real Estate Tax Rate
$0.89/100
$0.89/100
Personal Property
$2.55/100
$2.55/100
Machinery & Tools
$1.82/100
$1.82/100
Merchants Capital
$3.05/100
$3.05/100
Mobile Homes
$0.89/100
$0.89/100
Real Estate Tax Rates As the graph denotes, the FY 18 Budget uses a real estate tax rate of 89 cents which was the tax rate for FY 17.
Real Estate Tax Rates
74 67
FY 06
71
71
FY 09
FY 10
74
75
FY 11
FY 12
87
89
89
89
89
89
FY 13
FY 14
FY 15
FY 16
FY 17
FY 18
63
FY 07
FY 08
REVENUE SUMMARY : P A G E
72
REVENUE SUMMARY
Fund Balance No General Fund balance dollars have been used to balance the FY 18 budget.
Reserve Funds Reserve funds are dollars set aside that are not required for expenditure in the current year or are earmarked for a specific future purpose.
Why Do We Need Reserve Funds? The financial health of a locality is determined based on its “operating position” which refers to three factors: • The County’s ability to balance the budget using current revenue (not using fund balance in the operating budget). • The County’s ability to maintain reserves for emergencies (establishing reserve funds for specific purposes). • The County’s ability to maintain sufficient cash to pay expenses on a timely basis (ensuring an adequate level of cash flow reserves). Setting aside monies through reserve funds will help further if County revenue declines in the upcoming fiscal year.
Why Shouldn’t We Use Reserve Money to Balance the Budget? These funds are “non-recurring”. The use of these funds can only be for items that do not require expenditures in future years (one-time-only expenses). These funds cannot be used for salary increases, additional personnel, or program expansion that recurs in future years. For example, if $1,000,000 of reserve monies were used in the budget to cover salaries, the next year there would be $1,000,000 worth of costs and $1,000,000 less money. The County’s financial advisors have recommended a policy of maintaining undesignated fund balance between 8% and 10% of operating revenue. The County maintains a number of specific reserve funds to respond positively to unforeseen circumstances, should they arise in the current year or the next year’s budget. The County’s primary reserve is the Cash Flow Reserve, which sets aside approximately $21 million or 11.27% of the total FY 18 Budget to ensure sufficient cash to pay the bills. Other reserve funds that the County maintains include, but are not limited to: • Capital Reserve to support capital improvement projects in the Capital Budget • Landfill Post Closure Reserve to support potential costs with monitoring and remediation of closed landfills • Facilities and Maintenance Reserve to support unanticipated facility and general maintenance items • Technology Reserve for technology projects and infrastructure requirements • Rainy Day Fund Reserve to address major unanticipated financial issues • Line of Duty Reserve to provide funds for family members of employees that are killed in the line of duty REVENUE SUMMARY : P A G E
73
REVENUE SUMMARY • Parental Leave Reserve to provide funds to cover additional staffing costs, such as overtime, for departments whose employees are on extended leave • Road Maintenance Reserve to earmark the County share of the Revenue Sharing Program • Conservation Easement Reserve to support conservation easements and the County’s land use program
Conclusions The proposed real estate tax rate is set at 89 cents for the FY 18 Budget, the same rate as adopted for the FY 17 budget. Given the uncertainty of the ability to meet the current year revenue estimates combined with the unknown expenditures that may occur, the County’s one-time reserve funds are intended to enable the County to react positively to future circumstances.
REVENUE SUMMARY : P A G E
74
Montgomery County, Virginia Fiscal Year 2018 PROPOSED Budget
R E VEN UE S UMMA R Y, A P P E N DIX A
Revenue Estimates
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2018 REVENUE ESTIMATES FY 16 REVISED ESTIMATE
FY 16 REALIZED
FY 17 ESTIMATE
FY 18 ESTIMATE
INC/(DEC) FY 18 BUDGET FROM FY 17 BUDGET $ %
GENERAL FUND GENERAL PROPERTY TAXES REAL ESTATE PROPERTY TAX (DEC) REAL ESTATE PROPERTY TAX (JUNE) PERSONAL PROPERTY TAX MOTOR VEHICLES PERSONAL PROPERTY TAX RELIEF MOTOR VEHICLES PERSONAL PROPERTY BUSINESS FURN & FIXTURES PERSONAL PROPERTY COMPUTER EQUIPMENT PERSONAL PROPERTY MOBILE HOMES TAX AIRCRAFT TAX MACHINERY & TOOLS TAX MERCHANTS CAPITAL TAX PUBLIC SERVICE CORP TAXES RE & PP (DEC) PUBLIC SERVICE CORP TAXES RE (JUNE) DELINQUENT PROP TAX ROLLBACK TAXES PRE-PAID & OTHER PROPERTY TAXES PENALTY ALL PROP TAX INTEREST ALL PROP TX ADMIN FEE-DELINQ TP SUBTOTAL GENERAL PROPERTY TAXES OTHER LOCAL TAXES 02 412101 LOCAL SALES AND USE TAX 02 412201 CONSUMER UTILITY TAX 02 412202 CONSUMER UTILITY TAX - 177 02 412401 TELECOMMUNICATIONS TAX 02 412501 UTILITY LICENSE TAX 02 412503 CONSUMPTION TAX 02 412504 CONSUMPTION TAX - 177 02 412601 MOTOR VEHICLE LICENSE 02 412701 BANK STOCK TAX 02 412801 RECORDATION TAX 02 412802 ADDITIONAL TAX ON DEEDS 02 412901 TRANSIENT OCCUPANCY TAX 02 412902 TRANSIENT OCCUPANCY TAX - 177 02 412905 MEALS TAX SUBTOTAL OTHER LOCAL TAXES OTHER UNDESIGNATED REVENUE 02 413305 LAND TRANSFER FEE 02 414101 COURT FINES & FORFEITURES
31,446,052 31,584,180 7,698,711 4,754,279 2,760,879 371,350 198,430 44,034 2,281,180 1,187,006 1,011,645 1,000,043 2,168,287 5,000 435,000 183,000 17,860
31,744,740 31,759,193 7,600,183 4,754,279 2,828,680 402,179 159,500 52,136 2,382,612 1,230,021 1,128,912 946,822 1,782,686 109,845 461,554 424,102 206,320 122,057
32,124,754 32,323,313 9,001,986 4,754,279 2,827,775 400,879 159,999 38,779 2,381,586 1,229,855 1,041,124 1,032,266 1,959,000 5,000 440,000 200,000 15,000
32,635,469 32,808,130 9,578,555 4,754,279 2,834,316 413,583 163,737 25,602 2,614,409 1,313,350 1,110,370 1,102,736 2,150,000 5,000 450,000 210,000 99,200
87,146,936
88,095,823
89,935,595
92,268,736
8,833,416 650,000 18,000 1,023,384 18,000 110,080 6,000 680,000 28,000 500,000 138,000 600 20,000 235,000
8,857,514 662,240 17,971 991,093 17,982 100,094 6,000 697,320 30,870 854,013 209,809 5,117 40,253 284,760
9,057,899 655,000 18,000 1,000,000 18,000 101,000 6,000 680,000 33,000 650,000 150,000 6,000 30,000 275,000
9,466,031 667,000 18,000 1,000,000 18,000 101,000 6,000 720,000 31,000 700,000 200,000 6,000 30,000 263,000
408,132 12,000 40,000 (2,000) 50,000 50,000 (12,000)
5% 2% 0% 0% 0% 0% 0% 6% -6% 8% 33% 0% 0% -4%
12,260,480
12,775,036
12,679,899
13,226,031
546,132
4%
2,000 130,000
2,307 58,986
2,000 55,000
2,000 30,000
77
510,715 484,817 576,569 6,541 12,704 3,738 (13,177) 232,823 83,495 69,246 70,470 191,000 10,000 10,000 84,200 2,333,141
(25,000)
2% 1% 6% 0% 0% 3% 2% -34% 10% 7% 7% 7% 10% 0% 2% 5% 561% 3%
0% -45%
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2018 REVENUE ESTIMATES
02 415102 INTEREST ON CHECKING 02 415201 RENTAL OF PROPERTY 02 415207 SALE OF SURPLUS/SALVAGE 02 416608 RETURNED CHECK 02 419108 RECOVERED COSTS 02 422103 MOTOR VEHICLE CARRIER TAX 02 422105 MOBILE HOME TITLING TAX 02 422109 4% CAR RENTAL TAX 02 422112 PYMNT IN LIEU OF TX-PARKS 02 433295 MINERAL ROYALTIES SUBTOTAL OTHER UNDESIGNATED REVENUE
FY 16 REVISED ESTIMATE 140,000 171,984 156,159 150,000 45,000 40,000 15,000 -
FY 16 REALIZED 245,368 171,984 210,724 1,018 19,370 154,045 68,086 41,820 25,678 214
FY 17 ESTIMATE 124,204 171,984 150,000 45,000 40,000 20,000 -
FY 18 ESTIMATE 240,000 171,984 140,000 70,000 40,000 25,000 -
INC/(DEC) FY 18 BUDGET FROM FY 17 BUDGET $ % 115,796 93% 0% (10,000) -7% 25,000 56% 0% 5,000 25% -
850,143
999,601
608,188
718,984
110,796
18%
GENERAL FUND BALANCE 02 451203 (TO)FROM UNDESIGNATED FUND BAL 02 451205 (TO)FROM DESIG FUND BALANCE
6,004,215 1,508,991
-
-
-
-
-
SUBTOTAL GENERAL FUND BALANCE
7,513,206
-
-
-
-
-
TOTAL UNDESIGNATED REVENUE
107,770,765
101,870,461
103,223,682
106,213,751
2,990,069
3%
DESIGNATED RESOURCES BOARD OF SUPERVISORS 02100 419108 RECOVERED COSTS
-
22
-
-
-
-
957%
COUNTY ADMINISTRATION 02110 419108 RECOVERED COSTS
549,576
522,135
3,500
37,000
33,500
138,000
67,247
138,000
127,400
(10,600)
FINANCIAL & MANAGEMENT SERVICES 02130 419108 RECOVERED COSTS INSURANCE 02132 419108 RECOVERED COSTS
-8%
-
3,667
-
-
-
-
-
143
-
-
-
-
INFORMATION TECHNOLOGY 02140 419108 RECOVERED COSTS COMMISSIONER OF REVENUE-COMP 02150 423100 SHARED EXPENSES
197,525
78
197,053
200,289
201,708
1,419
1%
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2018 REVENUE ESTIMATES FY 16 REVISED ESTIMATE
FY 16 REALIZED
FY 17 ESTIMATE
FY 18 ESTIMATE
INC/(DEC) FY 18 BUDGET FROM FY 17 BUDGET $ %
ASSESSMENT - COUNTY 02152 413304 LAND USE APPLICATION FEE 02152 419108 RECOVERED COSTS
1,800 -
1,588 446
1,800 -
1,800 -
-
0% -
184,170
183,645
186,803
198,060
11,257
6%
14,000
252
14,000
19,000
5,000
0%
45,837
45,208 46,399
47,843
48,158
315
1%
17,700 24,500 3,500 6,000 40,000
6,118 19,540 287 3,436 27,288 -
17,700 24,500 3,500 6,000 40,000
17,700 24,500 3,500 6,000 40,000
-
7,000 15,000 40,000 39,000 16,438 666,576 2,600
4,517 7,367 73,600 94,973 18,664 659,542 7,671
8,500 5,000 80,000 55,000 674,196 7,500
4,500 7,000 73,000 95,000 706,105 7,500
(4,000) 2,000 (7,000) 40,000 31,909 -
7,500 -
7,500 71 8,456
7,500 -
7,500 -
-
0% -
-
-
-
-
TREASURER - COMP BD 02160 423100 SHARED EXPENSES TREASURER - COLLECTIONS 02162 416010 FEES ELECTORAL BOARD 02170 419108 RECOVERED COSTS 02170 423100 SHARED EXPENSES INTERNAL SERVICES 02180 415212 MILEAGE 02180 415209 PROCEEDS FROM RESALE 02180 415211 SALE OF PHOTOCOPIES 02180 419108 RECOVERED COSTS 02180 419107 GARAGE CHARGES INTERNAL 02180 419111 VEHICLE MAINTENANCE
0% 0% 0% 0% 0%
COMMONWEALTH ATTORNEY 02200 416011 J&D DELINQUENT COLLECTIONS 02200 416012 GENERAL DISTRICT BBURG DEL COLLECTIONS 02200 416013 GENERAL DISTRICT CBURG DEL COLLECTIONS 02200 416014 CIRCUIT COURT DELINQUENT COLLECTIONS 02200 419104 CONFISCATIONS 02200 423100 SHARED EXPENSES 02200 423200 COMMONWEALTH ATT'Y FEES
-47% 40% -9% 73% 5% 0%
CIRCUIT COURT 02210 416016 JUDGE'S SECRETARY SALARY 02210 419108 RECOVERED COSTS 02210 419122 JURYREIM GENERAL DISTRICT COURT 02220 414204 COURTHOUSE MAINTENANCE FEES
-
79
484
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2018 REVENUE ESTIMATES FY 16 REVISED ESTIMATE
FY 16 REALIZED
FY 17 ESTIMATE
FY 18 ESTIMATE
INC/(DEC) FY 18 BUDGET FROM FY 17 BUDGET $ %
CIRCUIT COURT CLERK 02250 416010 FEES 02250 419108 RECOVERED COSTS 02250 423100 SHARED EXPENSES
75,000 42,617 394,851
79,443 43,615 382,464
75,000
75,000
-
0%
399,527
404,243
4,716
1%
7,867 3,966,278 139,074
10,722 3,892,284 168,548
3,995,728 139,074
4,071,179 139,074
75,451 -
2% 0%
187,810 9,000 50 500 140 4,137 8,472 25,000 800 101,000 800 800 10,000 92,000 2,500 1,134 40,211 -
141,165 7,944 574 80 4,137 9,973 12,644 2,190 120,518 826 3,154 29,685 1,747 1,134 44,086 16,848
135,000 9,000 50 500 140 4,137 25,000 800 103,000 800 800 10,000 92,000 2,500 -
140,000 8,000 50 500 140 4,137 13,000 800 103,000 800 800 7,000 32,000 2,500 33,250 -
5,000 (1,000) (12,000) (3,000) (60,000) 33,250 -
4% -11% 0% 0% 0% 0% -48% 0% 0% 0% 0% -30% -65% 0% -
5,560
22,511
-
-
-
-
50,000
-
-
214,109
214,109
-
13,950 10,320
24,691 10,998
24,270 -
24,270 -
-
SHERIFF - COMP BOARD 02310 419108 RECOVERED COSTS 02310 423100 SHARED EXPENSES 02310 424415 LOCAL JAIL BLOCK GRANT SHERIFF - COUNTY 02320 414200 COURTHOUSE SECURITY FEE 02320 414206 JAIL FEES 02320 414207 JAIL - NONCONSECUTIVE DAYS 02320 414208 DNA FEE 02320 415103 INTEREST ON SAVINGS 02320 416010 FEES 02320 419104 CONFISCATIONS 02320 419105 JAIL INMATE TELEPHONE 02320 419106 INMATE MEDICAL REIMBURSEMENT 02320 419108 RECOVERED COSTS 02320 419114 PRISONER/BOARDING 02320 419115 FINGERPRINTING 02320 419123 HEM DRUG TESTING 02320 419124 HEM MONITORING 02320 419125 HEM CONNECTION 02320 414209 BACKGROUND 02320 424404 FEDERAL CONFISCATIONS 02320 424460 WIRELESS 911 02324 419108 RECOVERED COSTS FIRE AND RESCUE 02330 419108 RECOVERED COSTS ANIMAL CARE AND ADOPTION 023401 416158 DONATIONS ANIMAL CONTROL 02340 413100 ANIMAL LICENSES 02340 413101 DOG & CAT STERILIZATION
80
0% -
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2018 REVENUE ESTIMATES FY 16 REVISED ESTIMATE
FY 16 REALIZED
FY 17 ESTIMATE
FY 18 ESTIMATE
INC/(DEC) FY 18 BUDGET FROM FY 17 BUDGET $ %
GENERAL SERVICES 02400 414204 COURTHOUSE MAINTENANCE FEES 02400 414205 HHS MAINTENANCE FEES 02400 419108 RECOVERED COSTS 02400 419110 HEALTH & HUMAN SVCS UTILITIES
40,000 11,665 168,000 81,330
37,610 16,800 161,311 58,747
40,000 11,665 168,000 81,330
40,000 11,665 171,379 81,330
3,379 -
0% 0% 2% 0%
0%
MAINTENANCE B&G COURTHOUSE 024002 424415 LOCAL JAIL BLOCK
21,500
-
21,500
21,500
-
40,700 16,450
5,968 31,610
40,700 16,450
5,700 16,450
(35,000) -
81,000 750 15,875 15,840 24,000 5,950 2,000 23,900 20,385
91,927 1,125 23,759 13,091 12,099 6,465 1,590 19,057 16,670
81,000 750 15,875 15,840 24,000 5,950 2,000 23,900 20,385
81,000 750 15,875 15,840 24,000 5,950 2,000 23,900 20,385
-
0% 0% 0% 0% 0% 0% 0% 0% 0%
1,162,784
25,388 686,830
1,162,784
1,162,784
-
0%
12,000 7,302 51,543 49,392
12,270 11,087 51,134 230 52,685
12,000 48,543 49,392
12,000 48,543 49,392
-
0% 0% 0%
70,000 4,311,648 211,563
156,844 4,265,309 186,984
70,000 4,093,148 211,563
70,000 4,341,656 189,704
SOLID WASTE COLLECTION 02410 412201 CONSUMER UTILITY TAX 02410 416082 WASTE COLLECTION AND DISPOSAL 02410 424407 LITTER CONTROL GRANT
-86% 0%
ENGINEERING/ENVIRONMENTAL SVC 02400 413308 BUILDING PERMITS 02400 413309 OCCUPANCY PERMITS 02400 413310 ELECTRICAL PERMITS 02400 413311 MECHANICAL PERMITS 02400 413312 PLUMBING PERMITS 02400 413323 MANUFACTURED HOUSING PERMITS 02400 413325 REINSPECTION PERMITS 02420 413324 SOIL EROSION PERMITS 024290 413327 STORMWATER FEES COMPREHENSIVE SERVICES ACT 02510 419108 RECOVERED COSTS 02510 424445 COMPREHENSIVE SERVICES ACT HUMAN SERVICES 02520 419458 CSA ADMINISTRATION 02520 416158 DONATIONS 25202 433107 R.S.V.P. GRANT 25205 413300 USER FEES 25205 416156 FLOYD CONTRIBUTION 25205 424412 VJCCCA GRANT SOCIAL SERVICES 02540 419108 RECOVERED COSTS 02540 424102 PUBLIC ASSISTANCE PAYMENTS 02540 434402 FEDERAL PASS THROUGH
81
248,508 (21,859)
0% 6% -10%
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2018 REVENUE ESTIMATES FY 16 REVISED ESTIMATE
FY 16 REALIZED
FY 17 ESTIMATE
FY 18 ESTIMATE
INC/(DEC) FY 18 BUDGET FROM FY 17 BUDGET $ %
PARKS AND RECREATION 27001 415201 PROPERTY RENTAL 27001 419108 RECOVERED COSTS 27002 416010 ADULT EDUCATION FEES 27004 416010 SWIMMING POOL FEES 27005 416010 SENIOR EDUCATION FEES 27006 416010 ATHLETIC FEES 27007 416010 COMMUNITY RECREATION FEES 27008 416010 SENIOR TOUR FEES 27009 416010 OUTDOOR RECREATION FEES 27010 416010 SPECIAL PROGRAMS 27011 416010 SUMMER FEES 27014 416168 SCHOLARSHIP
1,500 9,000 71,600 500 38,000 5,500 13,000 12,000 1,000 12,000 -
2,400 250 359 72,074 2,728 40,077 17,597 12,941 25,910 511
1,500 9,000 71,600 500 38,000 5,500 13,000 12,000 1,000 12,000 -
2,400 72,000 500 38,000 13,000 12,000 1,000 24,700 500
900 (9,000) 400 (5,500) 12,700 500
60% -100% 1% 0% 0% -100% 0% 0% 0% 106% -
22,000 46,789 10,981 64,166 15,000 15,000 200,319 28,686
23,714 48,388 23,177 64,166 15,000 15,000 2,632 200,319 29,570
22,000 46,000 3,700 64,166 15,000 15,000 214,294 -
22,000 16,000 40,000 3,700 67,548 15,000 15,000 206,965 -
16,000 (6,000) 3,382 (7,329) -
0% -13% 0% 5% 0% 0% -3% -
5,427 1,000 4,000 22,000 1,000 1,200 1,500 500 4,500 75,000
7,950 6,475 17,324 250 1,800 2,855 324 3,600 75,575
5,427 1,000 4,000 22,000 1,000 1,200 1,500 500 4,500 -
5,427 1,000 4,000 22,000 1,000 1,200 1,500 500 4,500 -
-
0% 0% 0% 0% 0% 0% 0% 0% 0% -
REGIONAL LIBRARY 02710 415211 SALE OF PHOTOCOPIES 02710 416010 SALE OF PASSPORTS 02710 416151 LIBRARY FINES 02710 416152 LIBRARY FEES 02710 416156 FLOYD CONTRIBUTION 02710 416159 BLACKSBURG CONTRIBUTION 02710 416160 CHRISTIANSBURG CONTRIBUTION 02710 419108 RECOVERED COSTS 02710 424409 STATE LIBRARY GRANT 02710 416158 DONATIONS PLANNING & GIS 02800 413307 REZONING AND SUBDIVISION PERMT 02800 413314 SITE PLAN REVIEW 02801 413315 ZONING PERMIT 02800 413316 TECHNOLOGY FEE 02800 413333 SUBDIVISON REVIEW MAJOR 02800 413334 SUBDIVISION REVIEW MINOR 02800 413335 SUBDIVISION REVIEW BL 02800 416161 SALE OF MAPS, ORDINANCES 02800 413301 AUTOMOBILE GRAVEYARD LICENSE 02800 419108 RECOVERED COSTS
82
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2018 REVENUE ESTIMATES FY 16 REVISED ESTIMATE
FY 16 REALIZED
FY 17 ESTIMATE
FY 18 ESTIMATE
INC/(DEC) FY 18 BUDGET FROM FY 17 BUDGET $ %
ECONOMIC DEVELOPMENT 02810 424500 GOVERNOR'S OPPORTUNITY OTHER AGENCIES
100,000
02910 WIRELESS 911 REVENUE
100,000
-
-
-
-
-
-
40,211
40,211
-
0%
(91,700) (4,500)
(50,442) -
(91,700) (4,500)
(91,700) (4,500)
-
0% 0%
ADJUSTMENTS 02990 418306 ADJ FOR INTERNAL SERVICES 02990 451202 (TO) FROM AUTO GRVYD RESERVE TOTAL DESIGNATED
14,339,138
13,748,410
13,285,130
13,846,537
561,407
4%
122,109,903
115,618,871
116,508,812
120,060,288
3,551,476
3%
03 415102 INTEREST ON INVESTMENTS 03 416010 FEES 03 451204 FUND BALANCE
1,000 14,000 2,600
224 10,555 -
1,000 14,000 2,600
1,000 14,000 2,600
-
0% 0% 0%
TOTAL LAW LIBRARY
17,600
10,778
17,600
17,600
-
0%
50,000 17,000 330,000 97,500 310,574 41,524 35,000 10,000 16,835 25,690 3,500 160,000 30,000
63,237 8,313 50 34,402 342,573 26,635 310,574 226,105 25,684 4,000 100,602 16,840 38,393 8,701 281,573 3,382
55,000 10,000 330,000 125,000 182,768 5,000 30,000 10,000 5,000 5,000 3,500 160,000 30,000
50,000 330,000 97,500 158,938 5,000 30,000 5,000 5,000 3,500 160,000 25,000
TOTAL GENERAL FUND RESOURCES LAW LIBRARY
SCHOOL OPERATING FUND LOCAL DESIGNATED RESOURCES 09 415201 RENTAL OF PROPERTY 09 416121 TUITION - PRIVATE SOURCES 09 416122 RECOVERED COSTS 09 416125 TRANSPORTATION OF PUPILS 09 418128 REIMBURSEMENTS 09 418301 RECOVERED COSTS 09 418302 UN SVC DIS 09 418910 INSURANCE ADJUSTMENTS 09 418992 ADMINISTRATIVE COSTS-WARRANTS 09 418993 DONATIONS 09 418994 BENEFITS OTHER STATE AGENCIES 09 418995 SALE OF SUPPLIES 09 418998 SALE OF SCHOOL BUSES 09 418999 SALE OF OTHER EQUIPMENT 09 418996 MEDICAID REIMBURSEMENT 09 419100 REIMBURSEMENTS
83
(5,000) (10,000) (27,500) (23,830) (10,000) (5,000)
-9% -100% 0% 0% -22% 0% 0% 0% -100% 0% 0% 0% 0% -17%
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2018 REVENUE ESTIMATES FY 16 REVISED ESTIMATE 10,000 44,000
FY 16 REALIZED 99,731
FY 17 ESTIMATE 5,000 44,000
FY 18 ESTIMATE 44,000
1,181,623
1,590,792
1,000,268
913,938
(86,330)
-9%
225,000
292,445
225,000
225,000
-
0%
STATE SOQ 09 424201 STATE SALES TAX 09 424202 BASIC STATE AID - SOQ 09 424204 REMEDIAL SUMMER 09 424207 GIFTED EDUCATION SOQ 09 424208 REMEDIAL EDUCATION SOQ 09 424210 TEXTBOOKS 09 424212 SPECIAL EDUCATION SOQ 09 424217 VOCATIONAL EDUCATION SOQ 09 424221 FICA INSTRUCTIONAL SOQ 09 424267 ENGLISH-2ND LANGUAGE 09 424222 GROUP LIFE 09 424225 RETIREMENT
10,677,154 25,532,165 17,480 273,307 715,249 3,332,013 680,359 1,587,504 145,091 98,856 3,134,302
10,697,213 25,579,170 17,184 273,536 715,850 3,334,811 680,930 1,588,837 132,905 98,939 3,136,934
11,505,690 26,056,907 17,614 281,261 750,029 106,996 3,357,551 685,573 1,634,828 141,207 111,332 3,375,130
11,542,604 25,923,762 25,030 279,780 746,081 639,881 3,339,879 681,965 1,626,224 160,877 110,746 3,736,235
36,914 (133,145) 7,416 (1,481) (3,948) 532,885 (17,672) (3,608) (8,604) 19,670 (586) 361,105
SUBTOTAL STATE SOQ
46,193,480
46,256,309
48,024,118
48,813,064
788,946
883,600 441,178 -
886,000 441,387 -
570,000 408,339 212,800
570,000 394,020 170,000
394,020 (408,339) (42,800)
0% -100% -20%
1,324,778
1,327,387
1,191,139
1,134,020
(57,119)
-5%
STATE CATEGORICAL 09 440220 OTHER CATEGORICAL 09 424246 SPECIAL EDUCATION HOMEBOUND 09 424247 SPECIAL EDUCATION HOSPITAL 09 440259 SPECIAL EDUCATION FOSTER CARE
57,131 390,455 -
80,000 66,500 382,621 151,274
68,206 429,338 -
44,269 436,800 -
(23,937) 7,462
-35% 2%
SUBTOTAL STATE CATEGORICAL
447,586
680,395
497,544
481,069
(16,475)
-3%
LOTTERY FUNDED PROGRAMS 09 424205 FOSTER CARE 09 424211 ISAEP/GED FUNDING 09 424218 VOCATIONAL EDUCATION 09 424210 TEXTBOOKS 09 424223 ALGEBRA READINESS SOL 09 424228 READING INTERVENTION 09 424265 AT RISK
113,823 15,717 86,545 559,522 85,878 176,987 522,186
15,717 91,387 559,992 85,585 182,821 522,716
144,090 15,717 86,480 536,271 88,788 191,328 508,937
74,126 15,717 88,725 91,130 207,439 113,284
(69,964) 2,245 (536,271) 2,342 16,111 (395,653)
-49% 0% 3% -100% 3% 8% -78%
09 419101 TUITION-OTHER LOCALITY 09 419102 HOMELESS GRANT SUBTOTAL LOCAL DESIGNATED RESOURCES
INC/(DEC) FY 18 BUDGET FROM FY 17 BUDGET $ % (5,000) -100% 0%
DESIGNATED STATE REVENUE 09 422111 STATE RECORDATION TAX
INCENTIVE PROGRAMS 09 424276 EDUCATIONAL TECHNOLOGY 09 AT RISK MONIES 09 COMPENSATION SUPPLEMENT 09 E-BACKPACK SUBTOTAL INCENTIVE PROGRAMS
84
0% -1% 42% -1% -1% 498% -1% -1% -1% 14% -1% 11% 2%
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2018 REVENUE ESTIMATES FY 16 REVISED ESTIMATE 142,957 756,859 647,750 6,551 -
FY 16 REALIZED 285,914 764,415 666,551 7,513 35,324
FY 17 ESTIMATE 150,971 307,160 851,795 755,580 6,551 -
FY 18 ESTIMATE 151,196 1,312,928 817,451 748,024 6,740 22,240
SUBTOTAL LOTTERY FUNDED PROGRAMS
3,114,775
3,217,935
3,643,668
3,649,000
5,332
0%
SUBTOTAL STATE DESIGNATED REVENUE
51,305,619
51,774,470
53,581,469
54,302,153
720,684
1%
1,602,957 30,000 21,618 1,826,655 153,865 333,765 47,890 -
1,849,721 25,567 71,329 2,048,781 108,162 370,425 31,134 25,742
1,868,208 30,000 24,884 1,967,508 148,655 343,283 48,866 -
1,850,724 24,500 23,243 1,967,508 138,387 302,279 51,416 -
(17,484) (5,500) (1,641) (10,268) (41,004) 2,550 -
-1% -18% -7% 0% -7% -12% 5% -
4,016,750
4,530,861
4,431,404
4,358,057
(73,347)
-2%
48,163,883
44,069,706
45,522,664
47,022,664
1,500,000
3%
48,163,883
44,069,706
45,522,664
47,022,664
1,500,000
3%
104,667,875
101,965,829
104,535,805
106,596,812
2,061,007
2%
2,730,574 56,000 2,242,698 -
2,683,181 51,478 2,326,518 -
(47,393) (4,522) 83,820 -
5,029,272
5,061,177
31,905
09 424272 ALTERNATIVE EDUCATION 09 424273 SUPP SUPPORT 09 424275 REDUCE K-3 CLASSES 09 424281 AT RISK FOUR YEAR OLDS 09 424290 TEACHER MENTOR 09 424416 PROJECT GRADUATION REGIONAL
DESIGNATED FEDERAL REVENUE 09 433201 ADULT BASIC EDUCATION 09 433202 FAMILY LITERACY/CHAPTER I 09 433208 FOREST RESERVE FUNDS 09 433212 TITLE III 09 433219 SPECIAL EDUCATION-P.L. 94-141 09 433224 VOCATIONAL EDUC-CATEGORICAL 09 433226 EESA PL 98-377 TITLE II 09 433290 OTHER FEDERAL FUNDS-DQE 09 433234 DETENTION HOME READING PROGRAM SUBTOTAL FEDERAL DESIGNATED TRANSFERS (TO) FROM OTHER FUNDS 09 451100 TRANSFER FROM GENERAL FUND TOTAL TRANSFERS TOTAL SCHOOL OPERATING FUND RESOURCES
INC/(DEC) FY 18 BUDGET FROM FY 17 BUDGET $ % 225 0% 1,005,768 327% (34,344) -4% (7,556) -1% 189 3% 22,240 -
SCHOOL NUTRITION FUND 11 416124 NUTRITION RECEIPTS 11 416126 NUTRITION PRE 11 416126 NUTRITION FEES 11 418999 MISC FEES 11 424215 STATE AID SCHOOL FOOD PROGRAM 11 433213 FEDERAL AID-SCH FOOD PROGRAM 11 415102 INTEREST
2,870,746 68,376 1,612,921 -
TOTAL SCHOOL NUTRITION FUND
4,552,043
85
1,098,773 639,337 (37,492) 18,932 53,352 1,844,170 3,757 3,620,829
-2% -8% 4% 1%
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2018 REVENUE ESTIMATES FY 16 REVISED ESTIMATE
FY 16 REALIZED
FY 17 ESTIMATE
FY 18 ESTIMATE
INC/(DEC) FY 18 BUDGET FROM FY 17 BUDGET $ %
SCHOOL CAPITAL PROJECTS FUND 19 451100 TRANSFER FROM GENERAL FUND 19 INTEREST 19 OTHER REVENUE/FUND BALANCE
2,162,931 221,920
2,162,931 1,253 -
1,496,000 -
1,524,000 -
28,000 -
2% -
TOTAL SCHOOL CAPITAL PROJECTS FUND
2,384,851
2,164,184
1,496,000
1,524,000
28,000
2%
12 451110 TRANSFER FROM GENERAL FUND
1,553,113
1,553,113
1,557,000
1,678,000
121,000
8%
TOTAL COUNTY CAPITAL PROJECTS FUND
1,553,113
1,553,113
1,557,000
1,678,000
121,000
8%
18 415107 OTHER INTEREST 18 419108 QSCB2 INTEREST SUBSIDY 18 SCHOOL ENERGY BOND SAVINGS (TRANSFER FROM SCHOOL OPER) 18 COURTHOUSE MAINTENANCE FEES 18 RENT INCOME 18 TRANSFER FROM COUNTY CAPITAL 18 TRANSFER FROM SCHOOL CAPITAL FUND 18 451100 TRANSFER FROM GENERAL FUND
149,026 1,347,447 408,660 79,982 186,471 221,920 21,527,532
1,255,821 408,660 54,293 139,860 596 221,920 21,819,037
1,347,447 408,660 79,982 186,471 21,336,953
1,347,447 408,660 79,982 186,471 21,336,953
-
0% 0% 0% 0% 0%
TOTAL DEBT SERVICE FUND
23,921,038
23,900,186
23,359,513
23,359,513
-
0%
451110 TRANSFER FROM GENERAL FUND
380,000
303,851
380,000
380,000
-
0%
TOTAL EDA
380,000
303,851
380,000
380,000
-
0%
TOTAL RESOURCES ALL FUNDS (INCLUDING TRANSFERS)
259,586,423
249,137,641
252,884,002
258,677,390
INTERFUND TRANSFERS
(74,418,039)
(70,539,217)
(70,701,277)
GRAND TOTAL ALL FUNDS (EXCLUDING INTERFUND TRANSFERS)
185,168,384
178,598,424
182,182,725
COUNTY CAPITAL PROJECTS FUND
DEBT SERVICE FUND
EDA
86
5,793,388
2%
(72,350,277)
(1,649,000)
2%
186,327,113
4,144,388
2%
Montgomery County, Virginia Fiscal Year 2018 PROPOSED Budget
EXPENDITURE PLANS
Montgomery County, Virginia Revenue Sharing
VOTERS Board of Supervisors County Administrator Deputy County Administrator Revenue Sharing
REVENUE SHARING
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Refunds
$198,742
$195,400
$195,000
$195,000
$-
$195,000
$-
$198,742
$195,400
$195,000
$195,000
$-
$195,000
$-
Adjustment for Revenue Refunds
$-
$-
$-
$-
$-
$-
$-
TOTAL DESIGNATED REVENUE
$-
$-
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$198,742
$195,400
$195,000
$195,000
$-
$195,000
$-
TOTAL REVENUES
$198,742
$195,400
$195,000
$195,000
$-
$195,000
$-
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION
REVENUE SHARING : P A G E
90
REVENUE SHARING
About Payments to the City of Radford as part of a revenue sharing agreement between the County and the City are budgeted here. Payments are equal to 27.5% of all revenue collected in the 177 Corridor and are made semiannually to the City of Radford.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. â&#x20AC;˘ No Notable Base Budget Adjustments
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. â&#x20AC;˘ No Addenda Added
REVENUE SHARING : P A G E
91
Montgomery County, Virginia Board of Supervisors
VOTERS Board of Supervisors
BOARD OF SUPERVISORS : P A G E
93
BOARD OF SUPERVISORS
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
Addenda
=
FY 18
Rec. 18/
Recommended
App. 17
EXPENDITURES BY DEPARTMENT Board of Supervisors
$307,580
$272,969
$265,259
$264,881
$-
$264,881
$(378)
TOTAL EXPENDITURES
$307,580
$272,969
$265,259
$264,881
$-
$264,881
$(378)
EXPENDITURES BY CLASSIFICATION Personal Services
$144,914
$143,237
$151,879
$151,501
$-
$151,501
$(378)
Operations & Maintenance
$160,916
$127,995
$113,380
$113,380
$-
$113,380
$-
Capital Outlay
$1,750
$1,737
$-
$-
$-
$-
$-
$307,580
$272,969
$265,259
$264,881
$-
$264,881
$(378)
$-
$22
$-
$-
$-
$-
$-
$-
$22
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$307,580
$272,947
$265,259
$264,881
$-
$264,881
$(378)
TOTAL REVENUES
$307,580
$272,969
$265,259
$264,881
$-
$264,881
$(378)
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE
BOARD OF SUPERVISORS : P A G E
94
BOARD OF SUPERVISORS
About There are seven members of the Board of Supervisors, each elected from one of the seven geographic districts. The Board of Supervisors serves as the County’s legislative arm, with both administrative and legislative responsibilities. Terms are for four years; three or four seats are up for re-election each odd year.
Board of Supervisors The Board sets the annual budget and local tax rates, enacts ordinances governing the County and its citizens, sets policies and oversees their administration. The Board also appoints members of various boards and committees, and adopts the County’s comprehensive land use plan and related ordinances.
Highlights • The Board of Supervisors honored 25 fire and rescue volunteers, each with more than 50 years of service, representing more than 1,300 hours of service. • County twitter followers increased to 2,809 and YouTube viewers totaled 2,352 for Board of Supervisors meetings. • Supervisor Mary Biggs was elected President of the Virginia Association of Counties (VACo) for 2017 – She is the first Supervisor to hold that position for Montgomery County. • On October 28, 2016, the County closed on the sale of a portion (14 acres) of the former Blacksburg Middle School property for $1.5 million
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • No Notable Base Budget Adjustments
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added BOARD OF SUPERVISORS : P A G E
95
Montgomery County, Virginia County Administration
VOTERS Board of Supervisors County Administrator
Administration Emergency Services Human Resources Public Information
COUNTY ADMINISTRATION : P A G E
97
COUNTY ADMINISTRATION
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
= Recommended
Rec. 18/ App. 17
EXPENDITURES BY DEPARTMENT Administration
$1,220,635
$1,201,904
$698,436
$693,341
$-
$693,341
Emergency Services
$127,305
$119,624
$138,856
$137,604
$-
$137,604
$(1,252)
Human Resources
$620,782
$488,465
$620,972
$618,426
$60,420
$678,846
$57,874
Public Information TOTAL EXPENDITURES
$(5,095)
$245,394
$235,098
$255,212
$242,479
$-
$242,479
$(12,733)
$2,214,116
$2,045,093
$1,713,476
$1,691,850
$60,420
$1,752,270
$38,794
$1,733,457
$1,687,358
$1,276,026
$1,254,400
$14,868
$1,269,268
$(6,758)
$448,456
$336,873
$434,950
$434,950
$45,552
$480,502
$45,552
$32,203
$20,862
$2,500
$2,500
$-
$2,500
$-
$2,214,116
$2,045,093
$1,713,476
$1,691,850
$60,420
$1,752,270
$38,794
$549,576
$522,135
$3,500
$3,500
$33,500
$37,000
$33,500
$549,576
$522,135
$3,500
$3,500
$33,500
$37,000
$33,500
$1,664,540
$1,522,958
$1,709,976
$1,688,350
$26,920
$1,715,270
$5,294
$2,214,116
$2,045,093
$1,713,476
$1,691,850
$60,420
$1,752,270
$38,794
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE
TOTAL UNDESIGNATED REVENUE
TOTAL REVENUES
COUNTY ADMINISTRATION : P A G E
98
COUNTY ADMINISTRATION
About County Administration includes Administration, Emergency Services, Human Resources and Public Information. The County Administrator, appointed by and accountable to the Board of Supervisors, leads County operations.
Administration The County Administrator guides and directs the day-to-day operations of County government under the authority of the Board of Supervisors and has ultimate responsibility for all phases of local government. The County Administrator is responsible for recommending policies and implementing programs for the Board of Supervisors, and for ensuring compliance with federal, state and local laws.
Emergency Services The Emergency Services Office coordinates fire and rescue services throughout the County and staffs the Fire and Rescue Commission.
Human Resources Human Resources develops, recommends and interprets human resources policies for employees. Recruitment, selection, retention efforts and employee training programs, along with compensation and benefit programs, are managed through this office. The office also handles employee events, wellness initiatives including an on-site clinic, worker’s compensation, employee performance evaluations, incentive programs and employee service awards.
Public Information Public Information is the primary resource for information about programs and services. The office encourages citizen input into the local government process and links residents, the news media, and other groups to County government.
Highlights • Launched Citizens Alert emergency notification system in partnership with Blacksburg, Christiansburg and the New River Valley Health District. • The Public Information Office received the Gold Summit Award for its “Citizens Alert – Sign up Today!” video at the Blue Ridge Chapter of the Public Relations Society of America’s Summit Awards in 2016. • The Virginia Department of Fire Programs issued a grant of $480,000 for the construction of a “burn building” to serve as a training center for Fire and EMS volunteers. Another $50,000 grant will provide a flashover simulator for training exercises. • Renegotiated health insurance plans to save County costs, increase benefits for employees and expand employee assistance program benefits to volunteers. • Started conversion of Human Resources’ historical records from paper to digital format to increase security against data loss. • The 2015 Annual Report Video earned awards from the National Association of County Information Officers and the Blue Ridge Public Relations Society of America. COUNTY ADMINISTRATION : P A G E
99
COUNTY ADMINISTRATION
Personnel DEPARTMENT
FY 17 Approved FTE
FY 18 Recommended FTE
Change
Administration
5.5
5.5
0
Emergency Services
1
1
0
Human Resources
4
4
0
Public Information
3
3
0
13.5
13.5
0
TOTAL
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $4,600 is Added to Human Resources to Cover Additional Costs of the Employee Assistance Program – Funding is added to cover the additional cost of adding 300 volunteers to the County’s employee assistance program (EAP). The additional volunteers include fire and rescue volunteers, library volunteers, and RSVP volunteers. In previous years, the County’s EAP program covered only County employees. • $1,400 is Added to Human Resources for Employee Training – Funding is added to cover additional training for County employees. Additional training seminars include generational differences, workplace harassment, and leadership training. • $14,868 is Added to Human Resources to Cover the Costs of Scanning Old Documents – Funding is added to cover the cost of employing a part-time temporary employee to scan old records into the County’s MUNIS system, allowing staff to be more efficient in accessing files and improving record retention. This dollar increase will allow an estimated 20 hours a week to complete the conversion into the County’s MUNIS system.
COUNTY ADMINISTRATION : P A G E
100
COUNTY ADMINISTRATION • $39,552 is Added to Human Resources to Add an Additional Day of Service to the County’s On-site Health Clinic – Funding is added to cover the cost of an additional day of clinic service to the County’s on-site health clinic. Currently, the County’s on-site health clinic provides two days of service per week (14 hours of patient care and 2 hours of charting time). An additional day of service (8 hours) is added to address increased utilization, personal health risk assessment reviews, health coaching, and hours for wellness and preventive programs. • $33,500 is Added to the Human Resources Revenue Budget – The County’s Human Resources Department provides assistance to the New River Valley Emergency Communications Regional Authority. The Authority reimburses the County for these services based on the proportion of Authority employees to the total employees served by the Human Resources Department. This revenue offsets the cost of existing Human Resources services.
COUNTY ADMINISTRATION : P A G E
101
Montgomery County, Virginia County Attorney
VOTERS Board of Supervisors County Attorney
COUNTY ATTORNEY : P A G E
103
COUNTY ATTORNEY
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
Addenda
=
FY 18
Rec. 18/
Recommended
App. 17
EXPENDITURES BY DEPARTMENT County Attorney
$271,584
$268,367
$282,511
$286,847
$-
$286,847
$4,336
$271,584
$268,367
$282,511
$286,847
$-
$286,847
$4,336
$258,392
$259,215
$270,444
$274,780
$-
$274,780
$4,336
$12,327
$7,782
$12,067
$12,067
$-
$12,067
$-
$865
$1,370
$-
$-
$-
$-
$-
$271,584
$268,367
$282,511
$286,847
$-
$286,847
$4,336
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$271,584
$268,367
$282,511
$286,847
$-
$286,847
$4,336
TOTAL REVENUES
$271,584
$268,367
$282,511
$286,847
$-
$286,847
$4,336
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Recovered Costs TOTAL DESIGNATED REVENUE
COUNTY ATTORNEY : P A G E
104
COUNTY ATTORNEY
About The County Attorney defends or brings actions in which the County and any of its boards, officials, departments, or employees is a party. This division also drafts and prepares County ordinances, leases, bonds, deeds and contracts in which the County is a party.
County Attorney The County Attorney is appointed by the Board of Supervisors. The County Attorney represents and counsels the Board of Supervisors, County boards, commissions, departments, agencies, officials and employees on all legal and civil matters involving County government.
Personnel DEPARTMENT
FY 17 Approved FTE
FY 18 Recommended FTE
Change
County Attorney
1.5
1.5
0
TOTAL
1.5
1.5
0
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added
COUNTY ATTORNEY : P A G E
105
Montgomery County, Virginia Financial and Management Services
VOTERS Board of Supervisors County Administrator Deputy County Administrator Financial and Management Services
Finance
Purchasing
FINANCIAL AND MANAGEMENT SERVICES : P A G E
107
FINANCIAL AND MANAGEMENT SERVICES
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Finance
$918,587
$873,076
$930,462
$933,576
$33,670
$967,246
Purchasing
$172,456
$166,008
$176,189
$175,941
$-
$175,941
$(248)
$1,091,043
$1,039,083
$1,106,651
$1,109,517
$33,670
$1,143,187
$36,536
$898,831
$858,401
$933,161
$936,027
$33,670
$969,697
$36,536
$186,371
$174,841
$173,490
$173,490
$-
$173,490
$-
TOTAL EXPENDITURES
$36,784
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
$5,841
$5,840
$-
$-
$-
$-
$-
$1,091,043
$1,039,083
$1,106,651
$1,109,517
$33,670
$1,143,187
$36,536
REVENUE BY CLASSIFICATION $138,000
$67,247
$138,000
$138,000
$(10,600)
$127,400
$(10,600)
TOTAL DESIGNATED REVENUE
Local Recovered Costs
$138,000
$67,247
$138,000
$138,000
$(10,600)
$127,400
$(10,600)
TOTAL UNDESIGNATED REVENUE
$953,043
$971,836
$968,651
$971,517
$44,270
$1,015,787
$47,136
$1,091,043
$1,039,083
$1,106,651
$1,109,517
$33,670
$1,143,187
$36,536
TOTAL REVENUES
FINANCIAL AND MANAGEMENT SERVICES : P A G E
108
FINANCIAL AND MANAGEMENT SERVICES
About Financial and Management Services (FMS) is responsible for ensuring the integrity of public funds by developing and monitoring compliance with internal controls and financial policies and procedures. The division is responsible for payroll, accounts payable, risk management, and purchasing. This division is also charged with the development and execution of the County’s operating budget and Capital Improvement Program (CIP). FMS also provides County Administration with financial reports and performs billing, collection and customer service for the Public Service Authority (PSA). The division also provides financial services to the Economic Development Authority (EDA), the Metropolitan Planning Organization (MPO), the Montgomery County Joint Tourism program, the New River Valley Emergency Communications Regional Authority (911 Authority), and the MBC Development Corporation.
Finance The Finance Department maintains accounting records related to the County’s financial system and prepares and distributes monthly expenditure reports. Finance also processes invoices for payment, payroll, and all state, federal and IRS earnings-related forms. In addition, the Finance Department performs billing, collection and customer service functions for the Public Service Authority.
Budget The Budget Office develops and administers the County’s budget and Capital Improvement Program (CIP). Budget staff perform budget and financial analyses, revenue forecasting, budget monitoring, program analysis, economic analysis, and special studies on County programs.
Purchasing The Purchasing Department assists County departments with purchases of $2,500 or more on an as-needed basis. Formal invitations for bid and requests for proposal are developed, issued and awarded in accordance with the Virginia Public Procurement Act. Purchase orders are issued upon award of the solicitations.
Highlights • Moody’s Investors Service upgraded the County’s General Obligation bond rating to Aa1 from Aa2. • Montgomery County’s recent bond rating upgrade and the current interest rate environment for municipal securities allowed the County to refinance $41.2 million in bonds, resulting in net budgetary savings of $12.4 million between fiscal years 2017 and 2029. • Standard & Poor’s Ratings Services revised its outlook from stable to positive on the County’s affirmed AA general obligation debt rating. • The Finance Department received the Government Finance Officers Association’s Certificate of Achievement for Excellence in Financial Reporting for its Comprehensive Annual Financial Report for Fiscal Year Ended June 30, 2015, which is the 29th consecutive award. FINANCIAL AND MANAGEMENT SERVICES : P A G E
109
FINANCIAL AND MANAGEMENT SERVICES • The Purchasing Department received the National Institute of Governmental Purchasing’s Outstanding Agency Accreditation Achievement Award (OA4) in 2013.
Personnel DEPARTMENT
FY 17 Approved FTE
FY 18 Recommended FTE
Change
9.5
10
.5
Finance Purchasing TOTAL
2
2
0
11.5
12
0.5
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $33,670 is Added to Convert a Part-time Classified Accountant Position to a FullTime Classified Position (0.5 FTE) – The Finance department currently has one full-time accountant and a half-time classified accountant position. Over the past several years, the volume and complexity of duties increased significantly. These duties include preparing bank reconciliations for non-County agencies, grant reporting for departments, and financial reporting. As the volume of transactions processed by the Finance department has increased due to the County serving as the fiscal agent for the PSA, the MPO, the Montgomery County Tourism Development Council, the EDA, the MBC Development Corporation and the 911 Authority, staffing has not increased proportionally. While the department has absorbed many functions, the 1.5 accountant positions are no longer adequate to complete these duties. • The base budget for the existing classified position is $26,960. Additional funding of $33,670 is needed to fully fund the position at a total cost of $60,630.
FINANCIAL AND MANAGEMENT SERVICES : P A G E
110
FINANCIAL AND MANAGEMENT SERVICES • ($10,600) is Reduced from the Finance Department’s Revenue Budget – The County’s Finance Department processes payroll, and provides financial reporting and other financial assistance to the 911 Authority. In prior years, the estimated amount of revenue that the County was expected to receive was not allocated correctly between the Finance and Human Resources Departments. Since the 911 Authority opened on July 1, 2016, historical information is available to create more accurate estimates between departments, requiring the $10,600 adjustment.
FINANCIAL AND MANAGEMENT SERVICES : P A G E
111
Montgomery County, Virginia Insurance
VOTERS Board of Supervisors County Administrator Deputy County Administrator Financial and Management Services
Insurance
INSURANCE : P A G E
113
INSURANCE
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Insurance TOTAL EXPENDITURES
$227,962
$215,114
$257,962
$257,962
$-
$257,962
$-
$227,962
$215,114
$257,962
$257,962
$-
$257,962
$-
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay
$6,707
$16,225
$6,707
$6,707
$-
$6,707
$-
$221,255
$198,889
$251,255
$251,255
$-
$251,255
$-
$-
$-
$-
$-
$-
$-
$-
$227,962
$215,114
$257,962
$257,962
$-
$257,962
$-
$-
$3,667
$-
$-
$-
$-
$-
$-
$3,667
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$227,962
$211,447
$257,962
$257,962
$-
$257,962
$-
TOTAL REVENUES
$227,962
$215,114
$257,962
$257,962
$-
$257,962
$-
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE
INSURANCE : P A G E
114
INSURANCE
About Insurance coverage for County buildings and their contents at replacement cost value, risk management consulting services and liability insurance for County officials are paid from this division. It also covers costs associated with the County’s Risk Management Plan.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • No Notable Base Budget Adjustments
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added
INSURANCE : P A G E
115
Montgomery County, Virginia Information Technology
VOTERS Board of Supervisors County Administrator Deputy County Administrator Information Technology
INFORMATION TECHNOLOGY : P A G E 117
INFORMATION TECHNOLOGY
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Information Technology TOTAL EXPENDITURES
$1,862,730
$1,628,502
$1,468,886
$1,487,737
$55,000
$1,542,737
$73,851
$1,862,730
$1,628,502
$1,468,886
$1,487,737
$55,000
$1,542,737
$73,851
$844,168
$718,994
$856,900
$875,751
$-
$875,751
$18,851
$594,806
$508,438
$449,517
$452,517
$55,000
$507,517
$58,000
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay
$423,756
$401,070
$162,469
$159,469
$-
$159,469
$(3,000)
$1,862,730
$1,628,502
$1,468,886
$1,487,737
$55,000
$1,542,737
$73,851
$-
$143
$-
$-
$-
$-
$-
$-
$143
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$1,862,730
$1,628,359
$1,468,886
$1,487,737
$55,000
$1,542,737
$73,851
TOTAL REVENUES
$1,862,730
$1,628,502
$1,468,886
$1,487,737
$55,000
$1,542,737
$73,851
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE
INFORMATION TECHNOLOGY : P A G E
118
INFORMATION TECHNOLOGY
About Information Technology (IT) is responsible for the complete life-cycle support of the software applications and technology infrastructure used by County departments and offices. The IT department supports the computing technology and telecommunications in all County facilities.
Information Technology IT supports over 100 systems and applications in a high availability, 24X7 environment and over 1,500 end-user devices, including PCs, laptops, printers, and phones.
Highlights • Recipient of the national Digital Counties Survey Award for the third consecutive year, finishing in fourth place for counties with a population under 150,000. • Consolidated technology resources by merging the financial software between the County and public schools to increase efficiencies. • Provided law enforcement officers with technologically advanced equipment in their vehicles. • Equipped the new Courthouse and Public Safety Building with state-of-the-art technology and upgraded the networks in the Jail and Health and Human Services Building. • The Help Desk processed over 3,000 work orders and replaced over 200 end-user devices. • A major cyber security assessment was completed and plans developed to better protect citizen information and support future on-line services for citizens.
Personnel FY 17 Approved FTE
DEPARTMENT
FY 18 Recommended FTE
Change
Information Technology
9.5
9.5
0
TOTAL
9.5
9.5
0
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18.
INFORMATION TECHNOLOGY : P A G E
119
INFORMATION TECHNOLOGY • Conversion of the Position Web Architect to Security Specialist and the Addition of Wages for Part-time Assistance – A vacant position of Web Architect is being converted to a Security Specialist position to focus on network security monitoring. Savings of $6,491 is shifted to part-time wage funds for interns or other wage positions to assist with information technology projects.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $30,000 is Added for Enterprise Resource Management Enhancements – Additional funding is added for MUNIS software upgrades to allow for increased functionality and usability of the County’s MUNIS products, which will also allow for better workflow and integration between the MUNIS modules. Enhancements include: Investment Assessments e.g. Dashboard Implementation ($10,000), Treasury Module (Cashiering) to support on-line payments ($5,000), Time Reporting (Executime) and mobility applications ($15,000). • $15,000 is Added for Microsoft Licensing Requirements – Additional funding is added for the increase in fees for Microsoft licensing requirements, due to an increase in the number of devices and increase in server processors. • $10,000 is Added for County-wide Security Training for County Employees – Additional funding is added to cover the cost of security awareness training for County employees. Cyber security is an increasing concern for government agencies as many government organizations have been experiencing security and data breaches from hackers. This increase will provide mandatory training for all County employees on how to handle possible phishing and/or cyber threats that could affect the County’s financial and data systems. • Note: $250,000 is held in Special Contingencies to replace the land development software and address additional infrastructure issues.
INFORMATION TECHNOLOGY : P A G E
120
Montgomery County, Virginia Commissioner of the Revenue Compensation Board VOTERS Commissioner of the Revenue
Compensation Board
COMMISSIONER OF THE REVENUE : P A G E 121
COMMISSIONER OF THE REVENUE
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
Addenda
=
FY 18
Rec. 18/
Recommended
App. 17
EXPENDITURES BY DEPARTMENT Commissioner of the Revenue
$578,940
$571,365
$587,974
$526,231
$-
$526,231
$(61,743)
TOTAL EXPENDITURES
$578,940
$571,365
$587,974
$526,231
$-
$526,231
$(61,743)
$573,865
$566,247
$582,899
$521,156
$-
$521,156
$(61,743)
$5,075
$5,118
$5,075
$5,075
$-
$5,075
$-
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
$-
$-
$-
$-
$-
$-
$-
$578,940
$571,365
$587,974
$526,231
$-
$526,231
$(61,743)
REVENUE BY CLASSIFICATION $197,525
$197,053
$200,289
$200,378
$1,330
$201,708
$1,419
TOTAL DESIGNATED REVENUE
State Shared Expenses
$197,525
$197,053
$200,289
$200,378
$1,330
$201,708
$1,419
TOTAL UNDESIGNATED REVENUE
$381,415
$374,312
$387,685
$325,853
$(1,330)
$324,523
$(63,162)
$578,940
$571,365
$587,974
$526,231
$-
$526,231
$(61,743)
TOTAL REVENUES
COMMISSIONER OF THE REVENUE : P A G E
122
COMMISSIONER OF THE REVENUE
About The Commissioner of the Revenue is an elected Constitutional Officer responsible for assessing the fair market value of all property, personal and business, subject to taxation and maintaining real estate ownership records. This division accounts for the costs shared between the County and the State Compensation Board.
Commissioner of the Revenue The Commissioner of the Revenue Division assesses all tangible personal property in accordance with the Code of Virginia, verifies personal property data filed by taxpayers, calculates assessments and taxes, and issues the personal property tax book annually. It also assists taxpayers with filing state income tax returns.
Highlights • Personal property tax proration was implemented so owners only pay for the months they own a vehicle. • Maintains real estate ownership information through property transfers and subdivision of parcels • Administers tax relief for the elderly, disabled and veterans for 916 citizens. • Ensures 4,860 taxable businesses are assessed by the County
Personnel FY 17 Approved FTE
FY 18 Recommended FTE
Change
Commissioner of the Revenue
8
8
0
TOTAL
8
8
0
DEPARTMENT
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18. • Base Compensation Board Revenue Adjustments – A total of $89 is added to the Commissioner’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 17 and FY 18. Each year, Compensation Board
COMMISSIONER OF THE REVENUE : P A G E
123
COMMISSIONER OF THE REVENUE funding is reconciled to the final County approved budget when final numbers are received from the state.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• $1,330 is Added to the Commissioner of the Revenue’s Compensation Board Revenue Budget – These funds account for a 2% across the board salary increase that is contained in the state’s budget for locally supported positions. The 2% state-projected increase in FY 17 was unfunded but is included by the state to be effective on August 1, 2017, for FY 18. Each year, Compensation Board funding is reconciled to the County approved budget when final numbers are provided by the state.
COMMISSIONER OF THE REVENUE : P A G E
124
Montgomery County, Virginia Commissioner of the Revenue Assessments VOTERS Commissioner of the Revenue
Assessments
Assessments
Land Use
ASSESSMENTS : P A G E
125
ASSESSMENTS
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
Addenda
=
FY 18
Rec. 18/
Recommended
App. 17
EXPENDITURES BY DEPARTMENT Assessments
$423,487
$413,553
$422,492
$438,218
$-
$438,218
$3,375
$3,062
$3,375
$3,375
$-
$3,375
$-
$426,862
$416,615
$425,867
$441,593
$-
$441,593
$15,726
$355,856
$365,194
$370,065
$385,791
$-
$385,791
$15,726
Operations & Maintenance
$58,302
$39,780
$55,802
$55,802
$-
$55,802
$-
Capital Outlay
$12,704
$11,640
$-
$-
$-
$-
$-
$426,862
$416,615
$425,867
$441,593
$-
$441,593
$15,726
$1,800
$1,588
$1,800
$1,800
$-
$1,800
$-
$-
$446
$-
$-
$-
$-
$-
$1,800
$2,034
$1,800
$1,800
$-
$1,800
$-
TOTAL UNDESIGNATED REVENUE
$425,062
$414,581
$424,067
$439,793
$-
$439,793
$15,726
TOTAL REVENUES
$426,862
$416,615
$425,867
$441,593
$-
$441,593
$15,726
Land Use TOTAL EXPENDITURES
$15,726
EXPENDITURES BY CLASSIFICATION Personal Services
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Land Use Application Fee Recovered Costs TOTAL DESIGNATED REVENUE
ASSESSMENTS : P A G E
126
ASSESSMENTS
About The Assessment division is responsible for maintaining real estate ownership records, including transfers of ownership recorded in the Circuit Court Clerk’s Office, assessing the value of real property, administering the land use program, and mapping of real property. The County provides 100% of the funding since real estate and personal property assessments are a primary focus of this division.
Assessing The Assessing department, which reports to the Commissioner of the Revenue, maintains real estate ownership records, assesses the value of real property, administers the land use program, and mapping of real property. This department also administers the County’s real estate tax relief program for the elderly and disabled.
Land Use The land use program provides for the deferral of real estate taxes on real estate that qualifies for agricultural, horticultural and forestry uses. It processes new and renewal applications, validates information provided on the applications, and calculates use values per crop yields and soil classifications.
Highlights • Maintain real estate ownership information for 38,556 parcels through property transfers and subdivisions. • Administers the land use program for 1,501 parcels. • More than 30,000 Virginia Individual Income Tax returns and 2,000 estimated tax declarations are received each year.
Personnel DEPARTMENT
FY 17 Approved FTE
FY 18 Recommended FTE
Change
Assessments
6
6
0
Land Use
0
0
0
TOTAL
6
6
0
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18. ASSESSMENTS : P A G E
127
ASSESSMENTS
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. â&#x20AC;˘ No Addenda Added
ASSESSMENTS : P A G E
128
Montgomery County, Virginia Treasurer - Compensation Board
VOTERS Treasurer
Compensation Board
TREASURER - COMPENSATION BOARD : P A G E
129
TREASURER - COMPENSATION BOARD
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Treasurer TOTAL EXPENDITURES
$608,777
$608,769
$501,233
$500,916
$-
$500,916
$(317)
$608,777
$608,769
$501,233
$500,916
$-
$500,916
$(317)
$608,777
$608,769
$501,233
$500,916
$-
$500,916
$(317)
$-
$-
$-
$-
$-
$-
$-
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay
$-
$-
$-
$-
$-
$-
$-
$608,777
$608,769
$501,233
$500,916
$-
$500,916
$(317)
$184,170
$183,645
$186,803
$196,744
$1,316
$198,060
$11,257
$184,170
$183,645
$186,803
$196,744
$1,316
$198,060
$11,257
TOTAL UNDESIGNATED REVENUE
$424,607
$425,125
$314,430
$304,172
$(1,316)
$302,856
$(11,574)
TOTAL REVENUES
$608,777
$608,769
$501,233
$500,916
$-
$500,916
$(317)
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION State Shared Expenses TOTAL DESIGNATED REVENUE
TREASURER - COMPENSATION BOARD : P A G E
130
TREASURER - COMPENSATION BOARD
About The Treasurer is an elected Constitutional Officer responsible for collecting all County revenue, submitting financial reports to the state and County, authorizing County disbursements, and cash management, which includes managing the County’s bank and investment accounts.
Treasurer-Compensation Board This division accounts for the operational costs shared between the State Compensation Board and the County. The Treasurer Division also collects current and delinquent tax payments, motor vehicle license fees, issues dog tags, and collects and remits payments to the Commonwealth of Virginia for individual and business state income and estimated state income taxes.
Highlights • The Treasurer’s Office met the criteria established by the Treasurer’s Association of Virginia for Office Accreditation for the third consecutive year. • Mailed 77,521 real estate bills and 64,231 personal property bills. • Performed monthly reconciliations for 7 bank accounts.
Personnel DEPARTMENT
FY 17 Approved FTE
FY 18 Recommended FTE
Change
Treasurer
6
6
0
TOTAL
6
6
0
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18. • Base Compensation Board Revenue Adjustments – A total of $9,941 is added to the Treasurer’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 17 and FY 18. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.
TREASURER - COMPENSATION BOARD : P A G E
131
TREASURER - COMPENSATION BOARD
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $1,316 is Added to the Treasurer’s Compensation Board Revenue Budget – These funds account for a 2% across the board salary increase that is contained in the state’s budget for locally supported positions. The 2% state-projected increase in FY 17 was unfunded but is included by the state to be effective on August 1, 2017, for FY 18. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are provided by the state.
TREASURER - COMPENSATION BOARD : P A G E
132
Montgomery County, Virginia Treasurer - Collections
VOTERS Treasurer
Collections
TREASURER - COLLECTIONS : P A G E 133
TREASURER - COLLECTIONS
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Treasurer-Collections
$366,987
$361,904
$466,653
$466,193
$16,244
$482,437
$15,784
TOTAL EXPENDITURES
$366,987
$361,904
$466,653
$466,193
$16,244
$482,437
$15,784
EXPENDITURES BY CLASSIFICATION Personal Services
$215,889
$213,611
$329,357
$328,897
$-
$328,897
$(460)
Operations & Maintenance
$142,448
$140,047
$137,296
$137,296
$16,244
$153,540
$16,244
Capital Outlay
$8,650
$8,245
$-
$-
$-
$-
$-
$366,987
$361,904
$466,653
$466,193
$16,244
$482,437
$15,784
$14,000
$252
$14,000
$14,000
$5,000
$19,000
$5,000
$14,000
$252
$14,000
$14,000
$5,000
$19,000
$5,000
TOTAL UNDESIGNATED REVENUE
$352,987
$361,652
$452,653
$452,193
$11,244
$463,437
$10,784
TOTAL REVENUES
$366,987
$361,904
$466,653
$466,193
$16,244
$482,437
$15,784
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION DMV Stop Fees TOTAL DESIGNATED REVENUE
TREASURER - COLLECTIONS : P A G E
134
TREASURER - COLLECTIONS
About The Treasurer is an elected official responsible for collecting all County revenue, submitting financial reports to the state and County, and authorizing County disbursements.
Treasurer-Collections This division is funded solely by the County. Treasurer-Collections collects current and delinquent tax payments, motor vehicle license fees, issues dog tags, and collects and remits payments to the Commonwealth of Virginia for individual and business state income and estimated state income taxes.
Highlights • Collected $1.78 million from delinquent accounts in FY 16.
Personnel FY 17 Approved FTE
DEPARTMENT
FY 18 Recommended FTE
Change
Treasurer-Collections
6
6
0
TOTAL
6
6
0
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $5,000 is Added for the Cost of Administering the Department of Motor Vehicles (DMV) Stop Program – The Treasurer’s Office issues DMV stops on delinquent taxpayers. This program prevents taxpayers from receiving DMV licenses renewals until their delinquent taxes are paid to the County. The DMV charges an administrative fee to the County, which the Treasurer’s office passes onto the taxpayer. This expenditure is offset by a like amount of revenue. TREASURER - COLLECTIONS : P A G E
135
TREASURER - COLLECTIONS
• $5,412 is Added for Postage and Printing and Binding – Additional funding is added to cover the cost of producing and mailing additional supplemental delinquent billings due to the proration of personal property. • $4,577 is Added for the Increased Cost of Bank Fees – Based on actual expenses in FY 17 and anticipated expenses in FY 18, additional funding is added to the Treasurer’s Collections budget for the increased costs of bank fees. Based on the County’s banking services contract with Union First, the County is required to pay for numerous banking fees that were previously complimentary under the former contract with Stellar One Bank. • $1,255 is Added for Training – The Treasurer’s Office has four employees that must take classes each year to maintain certifications. Additional funding is added to cover these costs.
TREASURER - COLLECTIONS : P A G E
136
Montgomery County, Virginia Electoral Board/Registrar
Electoral Board Voter Registrar
ELECTORAL BOARD/REGISTRAR : P A G E 137
ELECTORAL BOARD/REGISTRAR
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Registrar/Electoral Board TOTAL EXPENDITURES
$495,040
$474,420
$432,035
$389,558
$13,816
$403,374
$(28,661)
$495,040
$474,420
$432,035
$389,558
$13,816
$403,374
$(28,661)
$324,764
$307,899
$365,635
$325,658
$-
$325,658
$(39,977)
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance
$72,903
$69,452
$66,400
$63,900
$8,077
$71,977
$5,577
Capital Outlay
$97,373
$97,069
$-
$-
$5,739
$5,739
$5,739
$495,040
$474,420
$432,035
$389,558
$13,816
$403,374
$(28,661)
Local Recovered Costs
$-
$45,208
$-
$-
$-
$-
$-
State Shared Expenses
$45,837
$46,399
$47,843
$47,843
$315
$48,158
$315
$45,837
$91,607
$47,843
$47,843
$315
$48,158
$315
TOTAL UNDESIGNATED REVENUE
$449,203
$382,813
$384,192
$341,715
$13,501
$355,216
$(28,976)
TOTAL REVENUES
$495,040
$474,420
$432,035
$389,558
$13,816
$403,374
$(28,661)
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION
TOTAL DESIGNATED REVENUE
ELECTORAL BOARD/REGISTRAR : P A G E
138
ELECTORAL BOARD/REGISTRAR
About The office of the Electoral Board/Director of Elections provides registration and election services to eligible citizens of Montgomery County. These services include supporting and training individuals and groups holding registration drives; providing in-house and high school voter registration; maintaining the Virginia Election and Registration System (VERIS); purchasing, maintaining, testing, and loading ballots on voting machines; taking and processing photo IDs for voters who do not have one; and preparing and conducting fair elections within the guidelines of Virginia Elections Laws, including Officer of Election training, processing candidate filings and petitions, printing of ballots and processing absentee votes.
Electoral Board/ Director of Elections The Electoral Board/Director of Elections division is committed to providing each citizen of Montgomery County with the opportunity to exercise his or her right to vote in an efficient and equitable manner. The Director of Elections registers voters, maintains voting records, and manages elections by staffing polling locations for the County’s 25 precincts. The staff conducts elections, supervises poll workers on Election Day and tallies election results.
Highlights • Montgomery County had 61,747 registered voters, as of November 8, 2016. • Over the past three years, 140 touchscreen machines were replaced with 40 optical scan machines and 30 OpenElect Voting Interface machines for voters with disabilities. • 70% voter turnout in the 2016 Presidential Election.
Personnel FY 17 Approved FTE
FY 18 Recommended FTE
Change
Registrar/Electoral Board
4
4
0
TOTAL
4
4
0
DEPARTMENT
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This ELECTORAL BOARD/REGISTRAR : P A G E
139
ELECTORAL BOARD/REGISTRAR budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18. • ($40,000) in One-time Funding is Reduced from the Base Personal Services Budget – The total consisted of funds provided during the FY 17 budget for the one-time cost of seasonal wages to assist the Registrar’s Office with the 2016 Presidential Election. • ($2,500) in One-time Funding is Reduced from the Base Operations and Maintenance Budget – The total consisted of funds provided during the FY 17 budget for the one-time cost of office supplies to assist the Registrar’s Office with the 2016 Presidential Election.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $315 is Added to the Registrar’s Revenue Budget – These funds account for a 2% across the board salary increase that is contained in the state’s budget for locally supported positions. The 2% increase for FY 17 went unfunded by the state for FY 17, but is included to be effective on August 1, 2017, for FY 18. Each year, state funding is reconciled to the final County approved budget when final numbers are provided by the state. • $10,316 in One-time Costs are Added to the Registrar’s Expense Budget – Additional funding is added to cover the one-time costs of a 4 person marking booth for the Meadowbrook Library ($695), to replace 24 worn out collapsible supply bags to transport voting machines to the polling stations ($3,882), to add 6 spare electronic poll book laptops to the Registrar’s inventory to cover poll book failures ($4,944), and to add one portable precinct power unit to provide emergency power in case of an electrical outage ($795). • $3,500 is Added for Electronic Poll Book Software – Additional funding is added to cover the cost of the DemTech Advocate electronic poll book software program. This software program used to be provided and paid for by the state. The state no longer provides the funding to continue to provide this program to localities; therefore, localities are required to fund this program beginning in FY 18. ELECTORAL BOARD/REGISTRAR : P A G E
140
Montgomery County, Virginia Internal Services
VOTERS Board of Supervisors County Administrator General Services Internal Services
Garage Operations Mail Services
Motor Pool
INTERNAL SERVICES : P A G E 141
INTERNAL SERVICES
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Copier Services Garage Operations Mail Services Motor Pool TOTAL EXPENDITURES
$1,500
$651
$1,500
$-
$-
$-
$(1,500)
$191,288
$180,263
$197,398
$183,665
$725
$184,390
$(13,008)
$15,761
$8,349
$11,849
$11,849
$-
$11,849
$-
$175,770
$112,462
$133,770
$133,770
$-
$133,770
$-
$384,319
$301,724
$344,517
$329,284
$725
$330,009
$(14,508)
$117,198
$116,831
$119,643
$104,410
$-
$104,410
$(15,233)
$97,151
$77,186
$96,904
$96,904
$725
$97,629
$725
$169,970
$107,707
$127,970
$127,970
$-
$127,970
$-
$384,319
$301,724
$344,517
$329,284
$725
$330,009
$(14,508)
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Canteen Proceeds
$-
$-
$-
$-
$-
$-
$-
Local Sale of Copy Paper
$3,500
$287
$3,500
$3,500
$-
$3,500
$-
Local Garage Internal Charges
$6,000
$27,288
$6,000
$6,000
$-
$6,000
$-
$40,000
$-
$40,000
$40,000
$-
$40,000
$-
$17,700
$6,118
$17,700
$17,700
$-
$17,700
$-
$-
$3,436
$-
$-
$-
$-
$-
$24,500
$19,540
$24,500
$24,500
$-
$24,500
$-
$91,700
$56,669
$91,700
$91,700
$-
$91,700
$-
TOTAL UNDESIGNATED REVENUE
$292,619
$245,055
$252,817
$237,584
$725
$238,309
$(14,508)
TOTAL REVENUES
$384,319
$301,724
$344,517
$329,284
$725
$330,009
$(14,508)
Local Vehicle Maintenance Local Mileage Recovered Costs Proceeds from Resale TOTAL DESIGNATED REVENUE
INTERNAL SERVICES : P A G E
142
INTERNAL SERVICES
About Internal Services provides support services to “internal” County customers through the County garage, motor pool, canteen, and centralized mail.
Garage Operations Garage Operations provides efficient repairs, services, inspections and maintenance of about 165 County vehicles, including the sheriff’s fleet.
Mail Services Mail Services provides County divisions in the County Government Center a central mailing machine.
Motor Pool The Motor Pool provides a centralized pool of County owned vehicles for use by County divisions while conducting County business.
Personnel DEPARTMENT
FY 17 Approved FTE
FY 18 Recommended FTE
Change
Copier Services
0
0
0
Garage Operations
2
2
0
Mail Services
0
0
0
Motor Pool
0
0
0
TOTAL
2
2
0
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. INTERNAL SERVICES : P A G E
143
INTERNAL SERVICES
• $725 is Added for Utility Costs – Based on actual expenses in FY 17 and anticipated expenses for FY 18, $725 in additional funding is necessary to cover basic electric, heating, and water and sewer costs of the County garage.
INTERNAL SERVICES : P A G E
144
Montgomery County, Virginia Commonwealth Attorney
VOTERS Commonwealth Attorney
Prosecution
COUNTY ATTORNEY : P A G E 145
Collections
COMMONWEALTH ATTORNEY
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Commonwealth AttorneyProsecution
$1,161,989
$1,078,861
$1,085,387
$1,063,368
$-
$1,063,368
$(22,019)
Commonwealth AttorneyCollections
$24,731
$4,031
$5,783
$5,783
$-
$5,783
$-
$1,186,720
$1,082,892
$1,091,170
$1,069,151
$-
$1,069,151
$(22,019)
$1,051,474
$1,015,345
$1,063,798
$1,041,779
$-
$1,041,779
$(22,019)
$119,942
$52,902
$27,372
$27,372
$-
$27,372
$-
$15,304
$14,646
$-
$-
$-
$-
$-
$1,186,720
$1,082,892
$1,091,170
$1,069,151
$-
$1,069,151
$(22,019)
$101,000
$180,457
$148,500
$148,500
$31,000
$179,500
$31,000
$16,438
$18,664
$-
$-
$-
$-
$-
$666,576
$659,542
$674,196
$701,445
$4,660
$706,105
$31,909
$2,600
$7,671
$7,500
$7,500
$-
$7,500
$-
$786,614
$866,334
$830,196
$857,445
$35,660
$893,105
$62,909
$400,106
$216,558
$260,974
$211,706
$(35,660)
$176,046
$(84,928)
$1,186,720
$1,082,892
$1,091,170
$1,069,151
$-
$1,069,151
$(22,019)
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Court Fees State/Federal Confiscations State Shared Expenses State Commonwealth Attorney Fees TOTAL DESIGNATED REVENUE
TOTAL UNDESIGNATED REVENUE
TOTAL REVENUES
COMMONWEALTH ATTORNEY : P A G E
146
COMMONWEALTH ATTORNEY
About The Commonwealth Attorney’s is an elected Constitutional Officer responsible for the prosecution of all felony and certain misdemeanor and traffic offenses within Montgomery County, including those occurring in the towns of Blacksburg and Christiansburg and on the Virginia Tech campus. Court is held five times per week in District Court, three to four times per week in Circuit Court and two to three times per week in Juvenile and Domestic Relations Court.
Prosecution This department is responsible for trying cases in Circuit Court, two General District Courts and the Juvenile and Domestic Relations Court. Through the Victim Witness Program, the office assists victims and witnesses involved in the prosecution of these cases. The office advises citizens, law enforcement agencies and magistrates regarding the interpretation of criminal law.
Collections The Collections department is responsible for the collection of delinquent fines and costs from Juvenile and Domestic Relations District Court, General District Court(s) and the Circuit Court. This entails collection of reports from the Clerk’s Office, preparation and mailing of collection letters for all fines/costs not paid within 40 days, generating reports and accounting procedures.
Highlights • The Office of the Executive Secretary of the Supreme Court shows that in 2016 the Commonwealth Attorney’s Office handled 2,332 cases in Circuit Court, approximately 15,500 hearings in the General District Court, and approximately 2,800 hearings in the Juvenile & Domestic Relations Court. • The office offers an internship program from local universities and law schools to educate students while providing staff resources. The internship program has successfully provided the office with a full-time attorney and a victim-witness coordinator.
Personnel DEPARTMENT Commonwealth Attorney-Prosecution
FY 17 Approved FTE
FY 18 Recommended FTE
Change
11
11
0
Commonwealth Attorney-Collections
0
0
0
TOTAL
11
11
0
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. COMMONWEALTH ATTORNEY : P A G E
147
COMMONWEALTH ATTORNEY
• Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18. • Base Compensation Board Revenue Adjustments – A total of $27,249 is added to the Commonwealth Attorney’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 17 and FY 18. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• $31,000 is Added to the Commonwealth Attorney’s Fee Revenue Budget – This adjustment is made based on actual local fee revenue collections in FY 16, and estimated collections for FY 17 and FY 18. • $4,660 is Added to the Commonwealth Attorney’s Compensation Board Revenue Budget – These funds account for a 2% across the board salary increase that is contained in the state’s budget for locally supported positions. The 2% state-projected increase in FY 17 was unfunded but is included by the state to be effective on August 1, 2017, for FY 18. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are provided by the state.
COMMONWEALTH ATTORNEY : P A G E
148
Montgomery County, Virginia Circuit Court
VOTERS General Assembly Circuit Court
Circuit Court
Juries
CIRCUIT COURT : P A G E 149
CIRCUIT COURT
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Circuit Court
$155,548
$153,203
$153,313
$153,102
$-
$153,102
Juries
$24,400
$10,473
$24,400
$24,400
$-
$24,400
$-
$179,948
$163,677
$177,713
$177,502
$-
$177,502
$(211)
Personal Services
$141,159
$141,595
$142,413
$142,202
$-
$142,202
$(211)
Operations & Maintenance
$35,649
$18,943
$35,300
$35,300
$-
$35,300
$-
$3,140
$3,139
$-
$-
$-
$-
$-
$179,948
$163,677
$177,713
$177,502
$-
$177,502
$(211)
$7,500
$7,500
$7,500
$7,500
$-
$7,500
$-
Recovered Costs
$-
$71
$-
$-
$-
$-
$-
Jury Reimbursement
$-
$8,456
$-
$-
$-
$-
$-
TOTAL DESIGNATED REVENUE
$7,500
$16,027
$7,500
$7,500
$-
$7,500
$-
TOTAL UNDESIGNATED REVENUE
$172,448
$147,650
$170,213
$170,002
$-
$170,002
$(211)
TOTAL REVENUES
$179,948
$163,677
$177,713
$177,502
$-
$177,502
$(211)
TOTAL EXPENDITURES
$(211)
EXPENDITURES BY CLASSIFICATION
Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Judge's Secretary Salary
CIRCUIT COURT : P A G E
150
CIRCUIT COURT
About Circuit Court with two resident judges is the trial court of broadest powers in the County and handles all civil cases with claims of more than $25,000. It shares authority with the General District Court to hear matters involving claims between $4,500 and $25,000. The Circuit Court also hears all serious criminal matters involving felonies, handles family matters including divorce, and hears cases appealed from the General District Court and the Juvenile & Domestic Relations District Court. The County provides general operating expenses for each judge, funding for a legal assistant, and office furnishings for the staff.
Circuit Court The Circuit Court is the principal trial court of the state and have both original and appellate jurisdiction.
Juries This department provides basic operating expenses for jury services, including juror and witness compensation.
Highlights • Judge Marcus H. Long Jr. has been selected as one of Virginia’s “Leaders in the Law for 2016” by Virginia Lawyers Weekly. Those selected are recognized as those who changed practices, advanced the law, or have improved the justice system in Virginia.
Personnel FY 17 Approved FTE
FY 18 Recommended FTE
Change
Circuit Court
2
2
0
Juries
0
0
0
TOTAL
2
2
0
DEPARTMENT
CIRCUIT COURT : P A G E
151
CIRCUIT COURT
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added
CIRCUIT COURT : P A G E
152
Montgomery County, Virginia General District Court
VOTERS General Assembly General District Court
GENERAL DISTRICT COURT : P A G E
153
GENERAL DISTRICT COURT
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT General District Court
$24,486
$21,189
$21,711
$21,711
$-
$21,711
$-
TOTAL EXPENDITURES
$24,486
$21,189
$21,711
$21,711
$-
$21,711
$-
$-
$-
$-
$-
$-
$-
$-
$23,211
$20,145
$21,711
$21,711
$-
$21,711
$-
$1,275
$1,044
$-
$-
$-
$-
$-
$24,486
$21,189
$21,711
$21,711
$-
$21,711
$-
Local Courthouse Maintenance Fees
$-
$484
$-
$-
$-
$-
$-
TOTAL DESIGNATED REVENUE
$-
$484
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$24,486
$20,705
$21,711
$21,711
$-
$21,711
$-
TOTAL REVENUES
$24,486
$21,189
$21,711
$21,711
$-
$21,711
$-
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION
GENERAL DISTRICT COURT : P A G E
154
GENERAL DISTRICT COURT
About The General District Court hears criminal, traffic and civil cases, misdemeanor cases, and preliminary felony cases. The division has exclusive original jurisdiction over any claim not exceeding $4,500 and has concurrent jurisdiction with the Circuit Court over any claim from $4,500 to $25,000. Both totals exclude interest and attorney’s fees, however, claims, counterclaims and cross-claims filed in actions for unlawful detainer are not subject to the maximum jurisdictional limit $25,000.
General District Court This division is responsible for ensuring that all policies and procedures are complied with as established by the Supreme Court. The General District Court holds court four days a week and staff consists of a clerk and ten deputy clerks.
Highlights • The General District Court’s annual average caseload is 40,000.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • No Notable Base Budget Adjustments
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added
GENERAL DISTRICT COURT : P A G E
155
Montgomery County, Virginia Juvenile and Domestic Relations Court
VOTERS General Assembly Juvenile and Domestic Relations Court Juvenile and Domestic Relations Court
Court Services
JUVENILE AND DOMESTIC RELATIONS COURT : P A G E 157
JUVENILE AND DOMESTIC RELATIONS COURT
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Juvenile and Domestic Relations Court
$14,878
$10,095
$14,024
$14,024
$-
$14,024
$-
Court Services
$6,500
$1,858
$6,500
$6,500
$-
$6,500
$-
$21,378
$11,952
$20,524
$20,524
$-
$20,524
$-
$-
$-
$-
$-
$-
$-
$-
$20,546
$11,306
$20,524
$20,524
$-
$20,524
$-
$832
$646
$-
$-
$-
$-
$-
$21,378
$11,952
$20,524
$20,524
$-
$20,524
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$21,378
$11,952
$20,524
$20,524
$-
$20,524
$-
TOTAL REVENUES
$21,378
$11,952
$20,524
$20,524
$-
$20,524
$-
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE
.
JUVENILE AND DOMESTIC RELATIONS COURT : P A G E
158
JUVENILE AND DOMESTIC RELATIONS COURT
About The Juvenile and Domestic Relations Court has jurisdiction over all proceedings involving minors, children in need of services, and children who have been abused or neglected. This division also provides probation, counseling and rehabilitation services to children and their families.
Juvenile and Domestic Relations Court This court hears cases involving adults accused of child abuse, abandonment of children, child support and visitation, custody disputes, offenses against family members, delinquency petitions, and traffic violations. This court provides entrustment agreements, court-ordered rehabilitation services, and court consent for certain medical treatments.
Court Services Court Services provides probation services for the County’s Juvenile and Domestic Relations Court. The office conducts predisposition reports, processes intake complaints, and maintains an average daily population of 75 juveniles on probation. Office personnel consists of seven probation officers, one secretary and one probation supervisor.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • No Notable Base Budget Adjustments
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added
JUVENILE AND DOMESTIC RELATIONS COURT : P A G E
159
Montgomery County, Virginia Magistrate
VOTERS General Assembly Courts
Magistrate
MAGISTRATE : P A G E
161
MAGISTRATE
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Magistrate
$5,364
$5,246
$5,000
$5,000
$-
$5,000
$-
$5,364
$5,246
$5,000
$5,000
$-
$5,000
$-
$-
$-
$-
$-
$-
$-
$-
$5,064
$4,452
$5,000
$5,000
$-
$5,000
$-
$300
$794
$-
$-
$-
$-
$-
$5,364
$5,246
$5,000
$5,000
$-
$5,000
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$5,364
$5,246
$5,000
$5,000
$-
$5,000
$-
TOTAL REVENUES
$5,364
$5,246
$5,000
$5,000
$-
$5,000
$-
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE
MAGISTRATE : P A G E
162
MAGISTRATE
About The Magistrate’s Office provides judicial services for the 27th Judicial District within Region 1. Magistrates possess regional authority and assist all districts within Region 1, which consist of the 27th, 28th, 29th,& 30th Judicial Districts. The Magistrate’s Office operates 24 hours a day, 7 days a week.
Magistrate The Executive Secretary of the Supreme Court of Virginia appoints magistrates. The Magistrate’s Office conducts probable cause hearings to determine the issuance of arrest warrants, summonses, search warrants, temporary detention orders, emergency custody orders, emergency protective orders, and civil processes. Magistrates also conduct bail hearings to determine release or commitment to jail. Magistrates can accept prepayments for certain traffic infractions and prepayable misdemeanor offenses.
Highlights • The Magistrate’s Office issued 16,149 processes in 2016. • The Magistrate’s Office has expanded to include offices in Christiansburg, Blacksburg and on the Virginia Tech campus.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • No Notable Base Budget Adjustments
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added
MAGISTRATE : P A G E
163
Montgomery County, Virginia Clerk of the Circuit Court
VOTERS Clerk of the Circuit Court
CLERK OF THE CIRCUIT COURT : P A G E 165
CLERK OF THE CIRCUIT COURT
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Clerk of the Circuit Court TOTAL EXPENDITURES
$750,104
$711,998
$647,429
$656,086
$-
$656,086
$8,657
$750,104
$711,998
$647,429
$656,086
$-
$656,086
$8,657
$668,228
$635,094
$610,499
$619,156
$-
$619,156
$8,657
$81,876
$76,904
$36,930
$36,930
$-
$36,930
$-
$-
$-
$-
$-
$-
$-
$-
$750,104
$711,998
$647,429
$656,086
$-
$656,086
$8,657
$75,000
$79,443
$75,000
$75,000
$-
$75,000
$-
$42,617
$43,615
$-
$-
$-
$-
$-
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Fees Recovered Costs
$394,851
$382,464
$399,527
$401,570
$2,673
$404,243
$4,716
TOTAL DESIGNATED REVENUE
State Shared Expenses
$512,468
$505,521
$474,527
$476,570
$2,673
$479,243
$4,716
TOTAL UNDESIGNATED REVENUE
$237,636
$206,477
$172,902
$179,516
$(2,673)
$176,843
$3,941
TOTAL REVENUES
$750,104
$711,998
$647,429
$656,086
$-
$656,086
$8,657
CLERK OF THE CIRCUIT COURT : P A G E
166
CLERK OF THE CIRCUIT COURT
About The Clerk of the Circuit Court is an elected Constitutional Officer who serves as the record keeper for the County. This division serves as the repository for the Court’s records, a clearinghouse for court information, and is also responsible for maintaining records for all bench and jury trials.
Clerk of the Circuit Court Clerk of the Circuit Court Division issues concealed handgun permits, subpoenas, processes court orders and collects court fees. Divorces, adoptions, legal name changes, deeds, deeds of trusts, land plats, and assignments are recorded in this office. Other public services include issuing marriage licenses, passports, notary applications; assisting with genealogy research; entering judgments; probating wills and qualifying estate executors; and scanning and imaging of documents.
Highlights • The oldest chancery records were preserved, electronically indexed and prepared for digital processing; this index is now available on the Library of Virginia website. • The oldest deed books are being scanned; scanning has already been completed for the oldest will books. • The first Saturday passport day was held for citizens unable to come during weekday business hours. • Interns dedicated over 700 hours of service in FY 16.
Personnel FY 17 Approved FTE
FY 18 Recommended FTE
Change
Clerk of the Circuit Court
10
10
0
TOTAL
10
10
0
DEPARTMENT
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18. • Base Compensation Board Revenue Adjustments – A total of $2,043 is added to the Clerk’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 17 and FY 18. Each year, Compensation Board funding is CLERK OF THE CIRCUIT COURT : P A G E
167
CLERK OF THE CIRCUIT COURT reconciled to the final County approved budget when final numbers are received from the state.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• $2,673 is Added to the Clerk of Circuit Court’s Compensation Board Revenue Budget – These funds account for a 2% across the board salary increase that is contained in the state’s budget for locally supported positions. The state-projected 2% increase in FY 17 was unfunded but is included by the state to be effective on August 1, 2017, for FY 18. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are provided by the state.
CLERK OF THE CIRCUIT COURT : P A G E
168
Montgomery County, Virginia Sheriff - Compensation Board
VOTERS Sheriff
Compensation Board
Civil and Court Security Field Operations Jail Block
Jail Operations
SHERIFF - COMPENSATION BOARD : P A G E 169
SHERIFF - COMPENSATION BOARD
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Civil and Court Security Dispatching Jail Block Jail Operations Field Operations TOTAL EXPENDITURES
$779,486
$767,467
$794,899
$762,320
$-
$762,320
$(32,579)
$54,271
$53,816
$-
$-
$-
$-
$-
$325,057
$320,288
$314,698
$314,698
$9,061
$323,759
$9,061
$1,735,233
$1,721,152
$1,829,448
$1,824,396
$-
$1,824,396
$(5,052)
$4,411,988
$4,389,356
$4,494,883
$4,341,125
$-
$4,341,125
$(153,758)
$7,306,035
$7,252,079
$7,433,928
$7,242,539
$9,061
$7,251,600
$(182,328)
$6,861,532
$6,813,303
$7,073,939
$6,882,550
$-
$6,882,550
$(191,389)
$437,572
$431,846
$359,989
$359,989
$9,061
$369,050
$9,061
$6,931
$6,930
$-
$-
$-
$-
$-
$7,306,035
$7,252,079
$7,433,928
$7,242,539
$9,061
$7,251,600
$(182,328)
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Recovered Costs
$7,867
$10,722
$-
$-
$-
$-
$-
State Shared Expenses
$3,966,278
$3,892,284
$3,995,728
$4,005,599
$65,580
$4,071,179
$75,451
$139,074
$168,548
$139,074
$139,074
$-
$139,074
$-
TOTAL DESIGNATED REVENUE
State Jail Block
$4,113,219
$4,071,554
$4,134,802
$4,144,673
$65,580
$4,210,253
$75,451
TOTAL UNDESIGNATED REVENUE
$3,192,816
$3,180,525
$3,299,126
$3,097,866
$(56,519)
$3,041,347
$(257,779)
$7,306,035
$7,252,079
$7,433,928
$7,242,539
$9,061
$7,251,600
$(182,328)
TOTAL REVENUES
SHERIFF - COMPENSATION BOARD : P A G E
170
SHERIFF - COMPENSATION BOARD
About This division is designed to show the costs shared between the state and the County for operations of the Sheriff’s Office. The Montgomery County Sheriff’s Office safeguards life, liberty and property, and maintains civil order. The Sheriff’s Office provides uniformed patrols, civil process service, corrections and courthouse security; and conducts motor vehicle accident investigations and criminal investigations.
Civil and Court Security The Civil and Court Security department’s responsibilities include service of civil process such as asset levies and seizures, and sale of those assets. Security of the Courthouse and surroundings is also maintained by this division.
Dispatching Dispatching functions have been moved to the New River Valley Emergency Communications Regional Authority.
Jail Block This is the jail per diem sent to the County by the State for the housing and care of inmates. Funds are based on the number of inmates housed and the charges placed against them and/or their sentence. All funds are used to operate the jail as mandated by the Code of Virginia.
Jail Operations This department provides for the care and security of jail inmates. Educational, recreational and medical services are provided to those inmates requesting and/or needing them. Daily logs are kept on various duties, such as checking on each inmate two times each hour and transporting inmates to other jurisdictions and courts. The number of inmates housed in the jail must be maintained and reported to the state.
Field Operations Field Operations’ duties include patrolling the County, responding to citizen calls for service, crime prevention, state criminal and traffic law enforcement, County ordinance enforcement, life and property protection, peace preservation, and criminal apprehension.
Highlights • School resource officers provided DUI/Distracted Driving Golf Cart training for all County high school driver’s education classes. • The Sheriff’s crime prevention unit worked with the schools to deliver 117 Thanksgiving baskets to needy families.
SHERIFF - COMPENSATION BOARD : P A G E
171
SHERIFF - COMPENSATION BOARD
Personnel FY 17 Approved FTE
FY 18 Recommended FTE
Change
Civil and Court Security
12
12
0
Dispatching
0
0
0
DEPARTMENT
Jail Block
0
0
0
Jail Operations
28
29
1
Field Operations
61
61
0
TOTAL
101
102
1
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18. • Base Compensation Board Revenue Adjustments – A total of $9,871 is added to the Sheriff’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 17 and FY 18. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state. In addition to this revenue adjustment, the Sheriff’s Office was awarded one additional FTE by the State Compensation Board. This additional FTE is an emergency authorized position (EC7) that was awarded due to a change in the Compensation Board’s staffing standards for the Sheriff’s Office. The addition adds $55,597 in new expenditures for the cost of this new position.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $65,580 is Added to the Sheriff’s Compensation Board Revenue Budget – These funds account for a 2% across the board salary increase that is contained in the state’s budget for locally supported positions. The state-projected 2% increase in FY 17 was SHERIFF - COMPENSATION BOARD : P A G E
172
SHERIFF - COMPENSATION BOARD unfunded but is included by the state to be effective on August 1, 2017, for FY 18. It also accounts for an increase for compression pay for deputies that went unfunded for FY 17, but was included, effective August 1, 2017. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are provided by the state. • $9,061 is Added for Utility Costs – Based on actual expenses in FY 17 and anticipated expenses for FY 18, $9,061 in additional funding is necessary to cover basic electric, heating, and water and sewer costs of the County jail that are paid by the Sheriff’s Office.
SHERIFF - COMPENSATION BOARD : P A G E
173
Montgomery County, Virginia Sheriff - County
VOTERS Sheriff
County
Civil and Court Security
Jail Operations
Civil Criminal & Court Investigations Security
Police Training Academy
CivilField & Court Operations Security
Support Services
Civil Inmate & Court Litter Pickup Security Program
Western VA Regional Jail
SHERIFF - COUNTY : P A G E 175
SHERIFF - COUNTY
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Civil and Court Security
$492,175
$480,499
$483,891
$529,140
$-
$529,140
$45,249
Dispatching
$447,927
$428,734
$-
$-
$-
$-
$-
Jail Operations
$349,893
$276,233
$342,001
$304,216
$14,100
$318,316
$(23,685)
Field Operations
$1,635,931
$1,504,799
$1,197,736
$1,160,688
$55,195
$1,215,883
$18,147
Police Training Academy
$121,370
$60,106
$66,400
$66,400
$-
$66,400
$-
Wireless 911
$48,302
$47,424
$-
$-
$-
$-
$-
Support Services
$16,425
$13,541
$301,986
$299,756
$-
$299,756
$(2,230)
Criminal Investigations
$51,299
$24,903
$6,000
$11,000
$-
$11,000
$5,000
Inmate Litter Pickup
$52,362
$45,475
$62,642
$62,642
$-
$62,642
$-
Contracted Overtime
$82,216
$67,802
$100,000
$107,650
$-
$107,650
$7,650
Western VA Regional Jail
$4,212,093
$3,823,197
$4,287,882
$4,287,882
$-
$4,287,882
$-
$7,509,993
$6,772,713
$6,848,538
$6,829,374
$69,295
$6,898,669
$50,131
Personal Services
$1,847,693
$1,798,927
$1,630,849
$1,677,623
$-
$1,677,623
$46,774
Operations & Maintenance
$3,879,894
$3,272,141
$3,971,927
$4,020,323
$69,295
$4,089,618
$117,691
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION
Capital Outlay TOTAL EXPENDITURES
$1,782,406
$1,701,645
$1,245,762
$1,131,428
$-
$1,131,428
$(114,334)
$7,509,993
$6,772,713
$6,848,538
$6,829,374
$69,295
$6,898,669
$50,131
REVENUE BY CLASSIFICATION Local E 911 Tax Interest Local Fees Courthouse Security Fees Jail Non Com. State Confiscations Federal Confiscations Local Recovered Costs Local Jail Fees Local DNA Fees
$-
$-
$-
$-
$-
$-
$-
$140
$80
$140
$140
$-
$140
$-
$4,137
$4,137
$4,137
$4,137
$-
$4,137
$-
$187,810
$141,165
$135,000
$135,000
$5,000
$140,000
$5,000
$50
$-
$50
$50
$-
$50
$-
$8,472
$9,973
$-
$-
$-
$-
$-
$1,134
$1,134
$-
$-
$-
$-
$-
$101,000
$137,366
$103,000
$103,000
$-
$103,000
$-
$9,000
$7,944
$9,000
$9,000
$(1,000)
$8,000
$(1,000)
$500
$574
$500
$500
$-
$500
$-
$25,000
$12,644
$25,000
$25,000
$(12,000)
$13,000
$(12,000)
Local Inmate Medical Fees
$800
$2,190
$800
$800
$-
$800
$-
Local Prisoner/Boarding
$800
$-
$800
$800
$-
$800
$-
Local Fingerprinting
$800
$826
$800
$800
$-
$800
$-
HEM Shared Expenses
$-
$-
$-
$-
$-
$-
$-
Background Fees
$-
$-
$-
$-
$33,250
$33,250
$33,250
Local Inmate Phone Fees
HEM Drug Testing
$10,000
$3,154
$10,000
$10,000
$(3,000)
$7,000
$(3,000)
HEM Monitoring
$92,000
$29,685
$92,000
$92,000
$(60,000)
$32,000
$(60,000) $-
HEM Connection
$2,500
$1,747
$2,500
$2,500
$-
$2,500
State Wireless 911
$40,211
$44,086
$-
$-
$-
$-
$-
$484,354
$396,703
$383,727
$383,727
$(37,750)
$345,977
$(37,750)
TOTAL UNDESIGNATED REVENUE
$7,025,639
$6,376,011
$6,464,811
$6,445,647
$107,045
$6,552,692
$87,881
TOTAL REVENUES
$7,509,993
$6,772,713
$6,848,538
$6,829,374
$69,295
$6,898,669
$50,131
TOTAL DESIGNATED REVENUE
SHERIFF - COUNTY
About The Montgomery County Sheriff’s Office safeguards life, liberty and property, and maintains civil order. The Sheriff’s Office provides uniformed patrols, civil process service, corrections and courthouse security; and conducts motor vehicle accident investigations and criminal investigations.
Civil and Court Security The Civil and Court Security department’s responsibilities include service of civil process such as asset levies and seizures, and sale of those assets. Security of the Courthouse and surroundings is also maintained by this division.
Dispatching Public Safety Answering Point (PSAP) functions are now handled by the New River Valley Emergency Communications Regional Authority.
Jail Operations This department provides for the care and security of jail inmates. Educational, recreational and medical services are provided to those inmates requesting and/or needing them. Daily logs are kept on various duties, such as checking on each inmate two times each hour and transporting inmates to other jurisdictions and courts. The number of inmates housed in the jail must be maintained and reported to the state.
Field Operations Field Operations’ duties include patrolling the county, responding to citizen calls for service, crime prevention, state criminal and traffic law enforcement, County ordinance enforcement, life and property protection, peace preservation, and criminal apprehension.
Police Training Academy The Montgomery County Sheriff’s Office is a member of the New River Criminal Justice Training Academy (NRCJTA) for the purpose of meeting the standards of the Department of Criminal Justice Services and state training requirements. The academy provides for basic training, recertifications, and other specialized training as required.
Wireless 911 The state mandates that localities provide Wireless 911 services, and the Virginia Wireless Board supplements funding for Wireless 911. The New River Valley Emergency Communications Regional Authority assumed these duties July 2016.
Support Services The Support Services department provides administrative and operational support services to all other departments within the Sheriff’s Office. Responsibilities include grants, accreditation, public presentations/community events, Drug Abuse Resistance Education (D.A.R.E.), school resource officers, training, policy/procedure, media relations, public information, uniform/equipment acquisition, website management, planning, Citizen’s Police Academy, and the Project Lifesaver program.
Criminal Investigations The Criminal Investigations department investigates complex cases involving traditional and nontraditional criminal conduct, including but not limited to organized crime, misuse of public funds, fraud, consumer fraud, crimes against persons including murder, rape, robbery, crimes against SHERIFF - COUNTY : P A G E
177
SHERIFF - COUNTY property, narcotics and other crimes.
Inmate Litter Pickup Program This covers the cost of overtime for a deputy to supervise the Inmate Litter Pickup Program to clean litter from County roads.
Contracted Overtime These are services paid for by outside entities such as Virginia Tech, U.S. Forest Service and the U.S. Marshals.
Western VA Regional Jail The County is a participant in the Western Virginia Regional Jail (WVRJ) in Roanoke County, Virginia. The WVRJ facility has 805 general population beds and can be expanded to hold an additional 649 inmates. The regional jail serves Montgomery, Franklin and Roanoke counties and the City of Salem.
Highlights • As of July 2016, Public Safety Answering Point (PSAP) functions were transferred to the New River Valley Emergency Communications Regional Authority. • The Sheriff’s Office has been accredited since 1999 by the Virginia Law Enforcement Professional Standards Commission. • There were 1,067 total arrests made this past fiscal year. • Inmates picked up 33,700 pounds of litter from roadways and provided 312 hours of service to the animal shelter.
Personnel DEPARTMENT
FY 17 Approved FTE
FY 18 Recommended FTE
Change
Civil and Court Security
9
9
0
Dispatching
0
0
0
Jail Operations
4
4
0
Field Operations
7.5
7.5
0
Police Training Academy
0
0
0
Wireless 911
0
0
0
Support Services
3
3
0
Criminal Investigations
0
0
0
Inmate Litter Pickup
0
0
0
Contracted Overtime
0
0
0
Western VA Regional Jail
0
0
0
23.5
23.5
0
TOTAL
SHERIFF - COUNTY : P A G E
178
SHERIFF - COUNTY
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18. • ($65,938) in One-time Funding is Reduced from the Base Budget – The total consisted of funds provided during the FY 17 budget for the one-time replacement cost of a jail transport van ($50,213) and the one-time cost to replace expired body armor ($15,725).
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • ($37,750) is Reduced from the Sheriff’s Revenue Budget – This adjustment is based on actual local fee revenue collections in FY 16, and estimated collections for FY 17 and FY 18. • $47,795 is Added for One-Time Costs in FY 18 – Additional funding is added to cover the one-time cost to replace SWAT body armor that will expire in FY 18 ($22,500), the one-time cost to replace old headsets that are not compatible with the Sheriff’s new NX5300 radios ($11,195), the one-time cost to replace a 15 year old oven/range in the jail that is past its useful life ($9,000), and the one-time cost to replace a freezer in the jail that is in disrepair ($5,100). • $21,500 is Added for the Cost of Maintenance Service Contracts – Additional funding is added to cover the cost of maintenance service contracts for various software packages in the Sheriff’s Office. These programs include the L3 mobile in car body cameras and interview room recording cameras, which provides video of arrests and interviews; the CrimeView statistical tracking software program, which provides predicable movement and mapping of criminal offences; the Cellbrite software program that provides forensic downloads on cellular phones acquired from suspects; the FTK forensic computer software that downloads information on computers acquired from suspects; the TLO software program that provides online tracking of suspects; the PowerDMS software program that provides accreditation tracking and allows for online submissions; and the Callyo software program that provides cellular surveillance. When the Sheriff’s Office purchased these software applications, the first year of maintenance was covered with the initial purchase. The ongoing costs associated with these programs need to be included for FY 18 as the Sheriff’s base budget does not have sufficient funding to cover these expenses. SHERIFF - COUNTY : P A G E
179
Montgomery County, Virginia Fire Departments and Rescue Squads
VOTERS Board of Supervisors Fire and Rescue Commission
Fire Departments
Rescue Squads
Blacksburg Fire Department
Blacksburg Rescue Squad
Christiansburg Fire Department
Christiansburg Civil & Court Rescue Security Squad
Elliston Fire Department
Long Civil & Shop Court McCoy Rescue Security Squad
Long Shop McCoy Fire Department
Riner Civil &Rescue Court Security Squad
Riner Fire Department
Civil Shawsville & Court Rescue Security Squad
FIRE DEPARTMENTS AND RESCUE SQUADS
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Retirement; Insurance; and Incentives
$463,612
$358,636
$471,613
$471,613
$-
$471,613
$-
$94,342
$84,342
$94,172
$94,172
$(8,830)
$85,342
$(8,830)
Christiansburg Fire Department
$142,270
$120,270
$115,270
$115,270
$-
$115,270
$-
Elliston Fire Department
$117,500
$108,100
$102,100
$102,100
$(6,000)
$96,100
$(6,000)
Long Shop McCoy Fire Department
$89,540
$89,540
$97,540
$97,540
$2,500
$100,040
$2,500
Blacksburg Fire Department
Riner Fire Department
$97,173
$97,173
$90,673
$90,673
$(2,500)
$88,173
$(2,500)
Blacksburg Rescue Squad
$132,496
$131,796
$108,444
$108,444
$5,000
$113,444
$5,000
Christiansburg Rescue Squad
$99,000
$99,000
$99,000
$99,000
$-
$99,000
$-
$44,910
$40,910
$46,310
$46,310
$(2,400)
$43,910
$(2,400)
Long Shop McCoy Rescue Squad Riner Rescue Squad
$61,215
$61,215
$75,639
$75,639
$(6,624)
$69,015
$(6,624)
$106,583
$96,273
$94,583
$94,583
$500
$95,083
$500
Fuel Contingency
$-
$-
$-
$-
$-
$-
$-
Funds to be Distributed by F&R Comm
$-
$-
$-
$-
$-
$-
$-
$6,360
$5,018
$4,200
$4,200
$28,800
$33,000
$28,800
$1,455,001
$1,292,273
$1,399,544
$1,399,544
$10,446
$1,409,990
$10,446
$463,612
$358,636
$471,613
$471,613
$-
$471,613
$-
$6,360
$5,018
$4,200
$4,200
$28,800
$33,000
$28,800
Fire Departments
$540,825
$499,425
$499,755
$499,755
$(14,830)
$484,925
$(14,830)
Rescue Squads
$444,204
$429,194
$423,976
$423,976
$(3,524)
$420,452
$(3,524)
$-
$-
$-
$-
$-
$-
$-
$1,455,001
$1,292,273
$1,399,544
$1,399,544
$10,446
$1,409,990
$10,446
$5,560
$22,511
$-
$-
$-
$-
$-
$5,560
$22,511
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$1,449,441
$1,269,762
$1,399,544
$1,399,544
$10,446
$1,409,990
$10,446
TOTAL REVENUES
$1,455,001
$1,292,273
$1,399,544
$1,399,544
$10,446
$1,409,990
$10,446
Shawsville Rescue Squad
Training Center TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION Retirement and Insurance Training Center
Funds to be Distributed by F&R Comm TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE
FIRE DEPARTMENTS AND RESCUE SQUADS : P A G E
182
FIRE DEPARTMENTS AND RESCUE SQUADS
About The County provides funding for the five volunteer fire departments and the five volunteer rescue squads that deliver emergency services to citizens.
Retirement and Insurance The County has coverage for fire and rescue members which includes accident and sickness, workers compensation, life insurance, and retirement benefits.
Fire Departments Fire departments provide volunteer fire services to County and town residents. The Virginia Department of Fire Programs’ basic training for firefighters involves a minimum of 192 hours, which includes 160 hours of Firefighter Level 1 training and 32 hours of hazmat training. This does not include the in-house training required to operate the equipment of individual departments.
Rescue Squads Rescue squads provide volunteer rescue services to County and town residents. The Virginia Department of Health’s Office of Emergency Medical Services and local squads offer training for squad members. The Emergency Medical Technician (EMT) is required to complete a minimum of 154 hours of training, enhanced rescue members have 256 hours of training, the intermediate rescuer has 528 training hours and paramedics have a minimum 781 training hours. This prepares rescue squad volunteers to provide basic emergency medical care and transportation for patients. Local squads require volunteers to answer calls at will and on assigned call nights.
Regional Fire and Rescue Training Center The Regional Training Center will be available to all agencies in Montgomery County as well as Floyd, Giles and the Radford Army Ammunition Plant Fire Departments. The Training Center property is owned by the Blacksburg Fire Department Foundation with a 25 year lease to Montgomery County. All buildings on site have been purchased through private donations and grants, and the County insures the property. The Town of Christiansburg and the Town of Blacksburg provided labor and equipment for site development. Volunteer fire personnel constructed training aids such as a maze, ladder tower, and ventilation simulator for use at the center.
Highlights • Fire department volunteers responded to more than 2,265 calls for service during the past year. • Rescue squad volunteers responded to more than 10,352 calls for service during the past year.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This FIRE DEPARTMENTS AND RESCUE SQUADS : P A G E
183
FIRE DEPARTMENTS AND RESCUE SQUADS budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • $927,931 is Included for Fire and Rescue Operations – As part of this year’s base budget process, the Fire and Rescue Commission distributed $57,154 in base funding to cover fire and rescue recurring and one-time budget requests for FY 18. In addition to distributing $57,154, an additional $10,446 was requested to meet the operating needs of all of the departments for FY 18. These additional funds were added as an addendum for FY 18. • As shown in the chart below, the Regional Fire & Rescue Training Center’s costs are shown separately to delineate the operating and one-time costs for individual fire departments and rescue squads compared to the costs for operating the training center. Requests were made by several departments for cost increases in FY 18 associated with the training center. As part of the base distribution and request for additional funds for FY 18, the Fire and Rescue Commission reallocated base funding to cover the recurring costs of the center and committed $25,200 of prior year funds assigned to specific departments to address onetime costs for the center in FY 18. The chart below shows the distribution as recommended by the Fire and Rescue Commission.
Fire and Rescue Operating Budgets
Fire Departments
FY 18
FY 18
FY 18
FY 18
FY 18
Base
Recurring
Recurring
One-time
Total
Budget
Addition
Budget
Addition
Budget
Blacksburg FD
$85,342
$-
$85,342
$-
$85,342
Christiansburg FD
$115,270
$-
$115,270
$-
$115,270
Elliston FD
$90,100
$-
$90,100
$6,000
$96,100
Long Shop/McCoy FD
$89,540
$5,500
$95,040
$5,000
$100,040
$82,173
$6,000
$88,173
$-
$88,173
$462,425
$11,500
$473,925
$11,000
$484,925
Blacksburg RS
$108,444
$5,000
$113,444
$-
$113,444
Christiansburg RS*
$99,000
$-
$99,000
$-
$99,000
$43,910
$-
$43,910
$-
$43,910
Riner RS
$61,215
$7,800
$69,015
$-
$69,015
Shawsville RS
$91,583
$-
$91,583
$3,500
$95,083
$404,152
$12,800
$416,952
$3,500
$420,452
Regional Fire & Rescue Training Center
$4,200
$4,000
$8,200
$24,800
$33,000
Undistribution by Fire & Rescue Commission
$57,154
$-
$-
$-
$-
Subtotal Undistributed
$61,354
$4,000
$8,200
$24,800
$33,000
$927,931
$28,300
$899,077
$39,300
$938,377
Riner FD Subtotal for FD Rescue Squads
Long Shop/McCoy RS
Subtotal for RS
Total - Operating Budgets
FIRE DEPARTMENTS AND RESCUE SQUADS : P A G E
184
FIRE DEPARTMENTS AND RESCUE SQUADS
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $10,446 is Added for Fire and Rescue Ongoing Operations – After the Fire and Rescue Commission distributed $57,154 in base funding to cover recurring and one-time budget requests for FY 18, an additional $10,446 was required to meet the Regional Fire and Rescue Training Center’s request for FY 18. The Fire and Rescue Commission reduced their requests by $11,500 and applied $25,200 of prior year funds to address one-time costs of the Regional Fire and Rescue Training Center in FY 18. Note: $1,143,000 or one and 1/2 penny of the real estate tax rate is included in the FY 18 capital budget for Fire and Rescue capital needs. These funds are located in the County Capital tab at the end of the budget document.
FIRE DEPARTMENTS AND RESCUE SQUADS : P A G E
185
Montgomery County, Virginia Animal Care and Adoption Center
VOTERS Board of Supervisors County Administrator Deputy County Administrator Animal Care and Adoption Center
ANIMAL CARE AND ADOPTION CENTER : P A G E 187
ANIMAL CARE AND ADOPTION CENTER
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Animal Care & Adoption Center County
$50,000
$-
$-
$253,811
$-
$253,811
$253,811
Animal Care & Adoption Center Donations
$-
$-
$-
$214,109
$-
$214,109
$214,109
$50,000
$-
$-
$467,920
$-
$467,920
$467,920
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION Personal Services
$50,000
$-
$-
$367,789
$-
$367,789
$367,789
Operations & Maintenance
$-
$-
$-
$100,131
$-
$100,131
$100,131
Capital Outlay
$-
$-
$-
$-
$-
$-
$-
$50,000
$-
$-
$467,920
$-
$467,920
$467,920
$50,000
$-
$-
$214,109
$-
$214,109
$214,109
$50,000
$-
$-
$214,109
$-
$214,109
$214,109
$-
$-
$-
$253,811
$-
$253,811
$253,811
$50,000
$-
$-
$467,920
$-
$467,920
$467,920
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Donations TOTAL DESIGNATED REVENUE
TOTAL UNDESIGNATED REVENUE
TOTAL REVENUES
ANIMAL CARE AND ADOPTION CENTER : P A G E
188
ANIMAL CARE AND ADOPTION CENTER
About The Animal Care and Adoption Center, opening in 2017, is a new beginning for Montgomery County residents by combining animal care and recreation services. Located on five acres along Cinnabar Road near the County’s Frog Pond recreational area, the 16,300 square foot Center’s primary goal is to increase animal adoptions by expanding visitation and maximizing visibility through attractive design, in a recreational setting. The Center represents a transition from a traditional pound facility to a community hub for companion animal resources and leisure time events. Donations and County dollars support the Center and its staff.
Animal Care and Adoption Center The Center will offer educational tours and classes, vaccination and spay/neuter clinics, pet training classes, animal demonstrations, outdoor events and other leisure time activities. Long range plans include integrating the Center with a dog park and walking trails connecting the Frog Pond, picnic shelters, and disc golf course, making the entire area a recreation destination.
Animal Care and Adoption Center-Donations Donations support 46% of the facility and staffing costs to operate the Center.
Highlights • The Center will implement a “no kill” adoption-friendly philosophy to find homes and foster homes for adoptable animals, and coordinate with rescue, animal welfare, and other volunteer groups. • The Center will transition to the acceptance of adoptable cats and kittens • Increased volunteer opportunities will be available for citizens countywide. • The Center is collaborating with the Montgomery County Emergency Assistance Program to establish a pet pantry to help citizens in emergency situations to keep their pets.
Personnel FY 17 Approved FTE
FY 18 Recommended FTE
Change
Animal Care & Adoption Center - County
0
4
4
Animal Care & Adoption Center - Donations
0
3.5
3.5
TOTAL
0
7.5
7.5
DEPARTMENT
ANIMAL CARE AND ADOPTION CENTER : P A G E
189
ANIMAL CARE AND ADOPTION CENTER
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. Since the Center was not operational previously, the base budget represents the “starting point” for the Center’s budget. Costs within the budget are aggregated in two departments, separating County supported costs from those paid through donations. The total budget for FY 18 is $467,920, with $214,109 coming from donations support.
County dollars in the amount of $253,811 are used for FY 2018 base budget and come from several sources of funding included in the FY 17 budget. Dollars for the County supported functions include: • Transfer of $32,050 from General Services that supported staff and supports services for the existing shelter provided through the Friends of Animal Care and Control; • Transfer of $22,623 from General Services that supported a part-time position to clean the existing shelter; • Transfer of $12,800 from General Services that supported the maintenance of the existing shelter; • Transfer of $150,000 from Special Contingencies that was earmarked in the FY 17 budget for the Animal Care and Adoption Center; and • $36,338 added to support the County supported costs of the center for full year costs. These funds support 100% of two fulltime positions, 50% of three full time positions and operating costs such as water and electric service, maintenance contracts, telephone services food, etc.
A generous donation of $214,109 support 100% of two fulltime positions, 50% of three full time positions and animal care costs, such as veterinarian services, medical supplies, animal care supplies, etc.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added
ANIMAL CARE AND ADOPTION CENTER : P A G E
190
Montgomery County, Virginia General Services
VOTERS Board of Supervisors County Administrator General Services
Administration
Housekeeping
Animal Control
Lawns and Landscaping
Buildings and Grounds
Litter Control
Centralized Maintenance
Solid Waste Collections
GENERAL SERVICES : P A G E
191
GENERAL SERVICES
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Administration
$215,424
$211,233
$266,749
$276,888
$-
$276,888
$10,139
Animal Control
$223,726
$205,110
$226,792
$198,850
$-
$198,850
$(27,942)
$1,799,882
$1,593,352
$1,798,075
$1,788,896
$-
$1,788,896
$(9,179)
$229,309
$179,830
$84,281
$84,281
$-
$84,281
$-
$32,050
$29,965
$32,050
$-
$-
$-
$(32,050)
Buildings and Grounds Centralized Maintenance Friends of Animal Care and Control Housekeeping
$426,597
$410,121
$459,101
$466,355
$-
$466,355
$7,254
Lawns and Landscaping
$175,840
$154,035
$176,599
$176,555
$-
$176,555
$(44)
$93,734
$91,140
$96,500
$96,464
$-
$96,464
$(36)
$1,815,164
$1,635,494
$1,773,952
$1,774,831
$-
$1,774,831
$879
$5,011,726
$4,510,280
$4,914,099
$4,863,120
$-
$4,863,120
$(50,979)
$2,182,119
$2,042,792
$2,281,996
$2,275,867
$-
$2,275,867
$(6,129)
$2,589,883
$2,271,484
$2,544,822
$2,500,472
$-
$2,500,472
$(44,350)
Litter Control Solid Waste Collections TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay
$239,724
$196,003
$87,281
$86,781
$-
$86,781
$(500)
$5,011,726
$4,510,280
$4,914,099
$4,863,120
$-
$4,863,120
$(50,979)
$13,950
$24,691
$13,950
$13,950
$-
$13,950
$-
Dog & Cat Sterilization
$10,320
$10,998
$10,320
$10,320
$-
$10,320
$-
Local Recovered Costs
$168,000
$161,311
$168,000
$168,000
$3,379
$171,379
$3,379
Local Courthouse Maintenance
$40,000
$37,610
$40,000
$40,000
$-
$40,000
$-
$81,330
$58,747
$81,330
$81,330
$-
$81,330
$-
$11,665
$16,800
$11,665
$11,665
$-
$11,665
$-
$-
$-
$-
$-
$-
$-
$-
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Animal Licenses
Local Health/HS Utilities Local Health/HS Maintenance Local Cons Utility Tax Local Waste Collection
$40,700
$5,968
$40,700
$40,700
$(35,000)
$5,700
$(35,000)
State Litter Control Grant
$16,450
$31,610
$16,450
$16,450
$-
$16,450
$-
Jail Block Revenue
$21,500
$-
$21,500
$21,500
$-
$21,500
$-
$403,915
$347,735
$403,915
$403,915
$(31,621)
$372,294
$(31,621)
TOTAL UNDESIGNATED REVENUE
$4,607,811
$4,162,545
$4,510,184
$4,459,205
$31,621
$4,490,826
$(19,358)
TOTAL REVENUES
$5,011,726
$4,510,280
$4,914,099
$4,863,120
$-
$4,863,120
$(50,979)
TOTAL DESIGNATED REVENUE
GENERAL SERVICES : P A G E
192
GENERAL SERVICES
About General Services division is responsible for auxiliary and operational support services for all County divisions. Services are provided through Administration, Animal Control, Buildings and Grounds, Centralized Maintenance, Housekeeping, Lawns and Landscaping, Litter Control, and Solid Waste Collection. The division also oversees the Internal Services division.
Administration This department manages administrative functions for the division.
Animal Control Animal Control enforces County ordinances and state laws relating to animals, including impounding stray dogs, investigating livestock deaths due to animals, quarantines for animals involved in bite cases, and investigating animal cruelty. It also maintains the safety of the public as it pertains to animal ordinances and educates the public about animal laws and welfare.
Buildings and Grounds Buildings and Grounds is responsible for the preservation of County facilities. It maintains 37 County buildings and facilities, eight recreational parks and two industrial parks, and provides general labor support for repair and remodeling projects.
Centralized Maintenance Centralized Maintenance funds one-time projects such as emergency repairs that are not generally funded through the operational budget due to their nature.
Housekeeping The Housekeeping department provides custodial services to ensure the cleanliness and safety of 11 County facilities, which is 441,520 square feet of space.
Lawns and Landscaping Lawns & Landscaping is responsible for maintaining 106 acres of property, including landscaping services, tree trimming and grass cutting. It also assists in maintaining recreational facilities, including the Motor Mile Complex, Plum Creek ballfields, Auburn ballfields, and the new and old Shawsville elementary schools ballfields.
Litter Control Litter Control manages the annual roadside waste clean-up, hazardous waste collection and annual latex paint exchange. It also works in conjunction with the towns of Christiansburg and Blacksburg, and Virginia Tech to maintain litter control efforts within the County.
Solid Waste Collections Solid Waste Collections provides 10 consolidated sites where residents may dispose of household trash, bulky items and recyclables.
Highlights â&#x20AC;˘ Single stream recycling, implemented as part of a regional effort, boosts regional recycling to 850 tons, an increase of 14 percent over the previous year. GENERAL SERVICES : P A G E
193
GENERAL SERVICES • In 2016 Bloomin’ and Broomin’s 160 volunteers picked up 1.36 tons of litter along 48 miles of roads in the county.
Personnel FY 17 Approved FTE
DEPARTMENT
FY 18 Recommended FTE
Change
Administration
3
3
0
Animal Control
4.25
4.25
0
Buildings and Grounds
7
7
0
Centralized Maintenance
0
0
0
Friends of Animal Care and Control
0
0
0
Housekeeping
11
11
0
Lawns and Landscaping
2
2
0
Litter Control
1
1
0
Solid Waste Collections TOTAL
14
14
0
42.25
42.25
0
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18. • Reallocation of Base Budget Salary and Benefits Resources – A total of $22,623 and 0.5 FTE in base salary and benefits funding that supported the former animal shelter are reallocated to the new Animal Care and Adoption Center Division (tab 340). These funds support a 0.5 FTE Animal Control Aide position. • Reallocation of Base Budget Operations and Maintenance Resources – A total of $44,850 in base operations and maintenance funds that supported the operations of the former animal shelter are reallocated to the new Animal Care and Adoption Center Division (tab 340). These funds supported part-time staffing and professional services ($32,050) and basic dog pound maintenance ($12,800). These funds will now support the new Animal Care and Adoption Center’s base operations and maintenance budget.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect GENERAL SERVICES : P A G E
194
GENERAL SERVICES reduced revenue and/or expense needed to equalize revenue shortfalls. • ($35,000) is Reduced from the General Services Revenue Budget – This adjustment is made based on actual local fee revenue collections in FY 16, and estimated collections for FY 17 and FY 18. • $3,379 is Added to the General Services Revenue Budget for Recovered Cost
Revenue for the New River Valley Emergency Communications Regional Authority (911 Authority) – The 911 Authority leases space in the County’s Public Safety Building. General Services maintains the building, including maintenance of common areas and mechanical systems, and provides housekeeping staff and supplies. The Authority moved into the building in July 2016 and the County now has historical information to develop revenue estimates. An additional $3,379 in new revenue is added for FY 18.
GENERAL SERVICES : P A G E
195
Montgomery County, Virginia Engineering and Regulatory Compliance
VOTERS Board of Supervisors County Administrator Engineering and Regulatory Compliance
Inspections
Soil Erosion and Sediment Control
Mid-County Landfill
Stormwater Management
Thompson Landfill
ENGINEERING AND REGULATORY COMPLIANCE : P A G E
197
ENGINEERING AND REGULATORY COMPLIANCE
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Stormwater Management
$284,233
$143,104
$126,406
$162,438
$60,000
$222,438
$96,032
Inspections
$376,668
$348,999
$365,716
$355,615
$-
$355,615
$(10,101)
Mid-County Landfill
$154,736
$148,576
$128,200
$128,200
$-
$128,200
$-
$260
$260
$-
$-
$-
$-
$-
$53,572
$33,557
$53,000
$53,000
$-
$53,000
$-
$869,469
$674,496
$673,322
$699,253
$60,000
$759,253
$85,931
Personal Services
$433,669
$418,528
$432,789
$458,720
$60,000
$518,720
$85,931
Operations & Maintenance
$400,700
$247,829
$240,533
$240,533
$-
$240,533
$-
Soil Erosion and Sediment Control Thompson Landfill TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION
Capital Outlay
$35,100
$8,138
$-
$-
$-
$-
$-
$869,469
$674,496
$673,322
$699,253
$60,000
$759,253
$85,931
Local Soil Erosion Fees
$23,900
$19,057
$23,900
$23,900
$-
$23,900
$-
Local Stormwater Fees
$20,385
$16,670
$20,385
$20,385
$-
$20,385
$-
Local Building Permits
$81,000
$91,927
$81,000
$81,000
$-
$81,000
$-
$750
$1,125
$750
$750
$-
$750
$-
$15,875
$23,759
$15,875
$15,875
$-
$15,875
$-
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION
Local Occupancy Permits Local Electrical Permits Local Mechanical Permits
$15,840
$13,091
$15,840
$15,840
$-
$15,840
$-
$24,000
$12,099
$24,000
$24,000
$-
$24,000
$-
Local Manufactured Housing Permits
$5,950
$6,465
$5,950
$5,950
$-
$5,950
$-
Local Re-inspect Fees
Local Plumbing Permits
$2,000
$1,590
$2,000
$2,000
$-
$2,000
$-
TOTAL DESIGNATED REVENUE
$189,700
$185,783
$189,700
$189,700
$-
$189,700
$-
TOTAL UNDESIGNATED REVENUE
$679,769
$488,713
$483,622
$509,553
$60,000
$569,553
$85,931
TOTAL REVENUES
$869,469
$674,496
$673,322
$699,253
$60,000
$759,253
$85,931
ENGINEERING AND REGULATORY COMPLIANCE : P A G E
198
ENGINEERING AND REGULATORY COMPLIANCE
About Engineering and Regulatory Compliance is responsible for Stormwater Management, Inspections, Soil Erosion and Sediment Control, and landfill management and remediation.
Stormwater Management This department implements and ensures regulation and permit compliance with the County’s Stormwater Management ordinance and the Municipal Separate Storm Sewer System (MS4) permits. Stormwater regulations protect water quality from harmful pollutants that can accumulate when rain and snowmelt flow over impervious surfaces (streets, parking areas, buildings, etc.). When heavy or prolonged rains saturate the ground surface, runoff is channeled into storm sewers that ultimately end up in streams, creeks, rivers and the ocean. This department also administers policies, procedures and respective fee schedules related to stormwater compliance, and reviews erosion and sediment control plans prior to issuing land disturbing permits, prepares reports for the Virginia Department of Environmental Quality, and responds to citizen concerns about stormwater drainage issues.
Inspections Inspections is responsible for the enforcement of the Uniform Statewide Building Code to protect health, safety and welfare of citizens.
Soil Erosion and Sediment Control This department implements the County’s Erosion and Sediment Control Ordinance as mandated by the Commonwealth of Virginia.
Thompson and Mid County Landfills The Thompson and Mid County Landfills were closed in 1993 and 1997, respectively. State and federal laws and regulations required the County to perform groundwater monitoring and mitigation, in 2013 the Department of Environmental Quality required an additional 10 years of monitoring landfills.
Highlights • Developed administrative procedures for implementation of MS4 program. • Staff completed state certifications required for stormwater programs. • Completed collaborative efforts for a stormwater education program for public school children. • Permits were issued in FY 16: building, 395; trade, 633; erosion & sediment control, 28; and certificates of occupancy, 108. • An online inspection scheduling system allows users to schedule, log and search inspection results, and to research permit history. ENGINEERING AND REGULATORY COMPLIANCE : P A G E
199
ENGINEERING AND REGULATORY COMPLIANCE
Personnel FY 17 Approved FTE
FY 18 Recommended FTE
Change
Stormwater Management
1
2
1
Inspections
5
5
0
Mid-County Landfill
0
0
0
Soil Erosion and Sediment Control
0
0
0
Thompson Landfill
0
0
0
TOTAL
6
7
1
DEPARTMENT
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $60,000 is Added for a Full-time Classified Stormwater Management Specialist (1.0 FTE) – This position is added for the administration of the Virginia Erosion and Sediment Control Program (VESCP) and Virginia Stormwater Management Program (VSMP) requirements. The County’s responsibilities include, but are not limited to, stormwater and erosion and sediment control plan reviews, site inspections, and enforcement. Additionally, the County is responsible for the development, implementation, and enforcement of a Municipal Separate Storm Sewer System (MS4) program under Virginia Pollutant Discharge Elimination System (VPDES) permit no. VAR040134. The duties associated with these requirements include: public education and outreach on stormwater impacts, public involvement and participation, illicit discharge detection and elimination, construction site stormwater runoff control, post construction runoff control management, and pollution prevention and good housekeeping for municipal operations. This position will assist in routine tasks such as plan reviews and inspections. Funding is provided for a 9 month period for FY 18.
ENGINEERING AND REGULATORY COMPLIANCE : P A G E
200
Montgomery County, Virginia Comprehensive Services Act
VOTERS Board of Supervisors County Administrator Deputy County Administrator Human Services Comprehensive Services Act
COMPREHENSIVE SERVICES ACT : P A G E
201
COMPREHENSIVE SERVICES ACT
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Comprehensive Services Act TOTAL EXPENDITURES
$1,651,969
$962,523
$1,651,969
$1,651,969
$-
$1,651,969
$-
$1,651,969
$962,523
$1,651,969
$1,651,969
$-
$1,651,969
$-
$-
$-
$-
$-
$-
$-
$-
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Public Assistance Capital Outlay TOTAL EXPENDITURES
$4,200
$1,413
$4,200
$4,200
$-
$4,200
$-
$1,647,769
$961,110
$1,647,769
$1,647,769
$-
$1,647,769
$-
$-
$-
$-
$-
$-
$-
$-
$1,651,969
$962,523
$1,651,969
$1,651,969
$-
$1,651,969
$-
$-
$25,388
$-
$-
$-
$-
$-
$1,162,784
$686,830
$1,162,784
$1,162,784
$-
$1,162,784
$-
$1,162,784
$712,219
$1,162,784
$1,162,784
$-
$1,162,784
$-
$489,185
$250,304
$489,185
$489,185
$-
$489,185
$-
$1,651,969
$962,523
$1,651,969
$1,651,969
$-
$1,651,969
$-
REVENUE BY CLASSIFICATION Local Recovered Costs State CSA TOTAL DESIGNATED REVENUE
TOTAL UNDESIGNATED REVENUE
TOTAL REVENUES
COMPREHENSIVE SERVICES ACT : P A G E
202
COMPREHENSIVE SERVICES ACT
About The Comprehensive Services Act for At-Risk Youth and Families (CSA) was established by the General Assembly to improve coordination, eliminate duplication of services and ensure that costly residential care is provided only in cases where it was clearly warranted. The law requires localities to establish Community Policy and Management teams, and Family Assessment and Planning teams to administer the program. The law also mandates that certain groups of children receive services, primarily special education and foster care. The County is required to provide a local match for all expenditures.
Comprehensive Services Act The Community Policy and Management Team (CPMT) is responsible for developing policies, managing funds allocated to the County, and authorizing expenditures of these funds. CPMT is comprised of at least one elected or appointed official and agency heads from the local Department of Social Services, school system, Community Services Board (mental health) and the Court Services Unit (juvenile justice), a parent and a private provider. Each CPMT must also establish and appoint at least one Family Assessment and Planning Team (FAPT) to work with families to develop an individualized family service plan or plan of care based on the strengths and needs of the family.
Highlights • CSA served 44 at-risk children and their families in FY 16.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • No Notable Base Budget Adjustments
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added
COMPREHENSIVE SERVICES ACT : P A G E
203
Montgomery County, Virginia Human Services
VOTERS Board of Supervisors County Administrator Deputy County Administrator Human Services Alternative Community Programs
Human Services
Retired Senior Volunteer Program
HUMAN SERVICES : P A G E 205
HUMAN SERVICES
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Alternative Community Programs
$84,665
$43,398
$86,177
$85,215
$-
$85,215
$(962)
Human Services
$159,127
$154,959
$161,368
$161,309
$-
$161,309
$(59)
$169,356
$152,486
$138,861
$138,832
$-
$138,832
$(29)
$413,148
$350,843
$386,406
$385,356
$-
$385,356
$(1,050)
$347,449
$318,637
$344,331
$343,281
$-
$343,281
$(1,050)
$65,163
$31,505
$42,075
$42,075
$-
$42,075
$-
$536
$701
$-
$-
$-
$-
$-
$413,148
$350,843
$386,406
$385,356
$-
$385,356
$(1,050)
Retired Senior Volunteer Program TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local User Fees
$-
$230
$-
$-
$-
$-
$-
$7,302
$11,087
$-
$-
$-
$-
$-
State CSA Administration
$12,000
$12,270
$12,000
$12,000
$-
$12,000
$-
State VJCCCA
$49,392
$52,685
$49,392
$49,392
$-
$49,392
$-
Federal RSVP
$51,543
$51,134
$48,543
$48,543
$-
$48,543
$-
TOTAL DESIGNATED REVENUE
$120,237
$127,406
$109,935
$109,935
$-
$109,935
$-
TOTAL UNDESIGNATED REVENUE
$292,911
$223,437
$276,471
$275,421
$-
$275,421
$(1,050)
TOTAL REVENUES
$413,148
$350,843
$386,406
$385,356
$-
$385,356
$(1,050)
Donations
HUMAN SERVICES : P A G E
206
HUMAN SERVICES
About Human Services division administers the Alternative Community Program, Human Services, Retired and Senior Volunteer Program (RSVP), Virginia Juvenile Community Crime Control Act (VJCCA) and the Children’s Services Act (CSA).
Alternative Community Programs This department provides court-involved youth programs that include juvenile community service, home confinement, and home electronic monitoring.
Human Services The Human Services department keeps citizens, agencies and County government informed about services and programs in the areas of human service delivery. They also examine youth issues and administer the VJCCCA programs.
Retired Senior Volunteer Program Retired and Senior Volunteer Program (RSVP) invites adults age 55 and over to use their life experience and skills to participate more fully in the life of their community through significant volunteer service. RSVP acts as a clearinghouse to match volunteers’ interests and skills with agencies and organizations that need assistance while providing opportunities that promote independence and an active lifestyle.
Highlights • VJCCA provided services for 109 youth involved in the juvenile justice system. • RSVP volunteers provided 67,799 hours of service to Montgomery County and the City of Radford in FY 16. • RSVP’s 5th Annual Fun, Food and Fashion Show raised $2,803. • RSVP volunteers crafted valentines and delivered flower arrangements to military veterans. • RSVP had 330 active volunteers in the program in 2016.
Personnel DEPARTMENT Alternative Community Programs Human Services
FY 17 Approved FTE
FY 18 Recommended FTE
Change
0
0
0
2
2
0
Retired Senior Volunteer Program
2.5
2.5
0
TOTAL
4.5
4.5
0
HUMAN SERVICES : P A G E
207
HUMAN SERVICES
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added
HUMAN SERVICES : P A G E
208
Montgomery County, Virginia New River Valley Health District
VOTERS General Assembly
Governor Secretary of Health and Human Services State Department of Health New River Valley Health District
NEW RIVER VALLEY HEALTH DISTRICT : P A G E
209
NEW RIVER VALLEY HEALTH DISTRICT
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Public Health
$567,846
$567,846
$580,606
$580,606
$6,463
$587,069
$6,463
$567,846
$567,846
$580,606
$580,606
$6,463
$587,069
$6,463
$-
$-
$-
$-
$-
$-
$-
$567,846
$567,846
$580,606
$580,606
$6,463
$587,069
$6,463
$-
$-
$-
$-
$-
$-
$-
$567,846
$567,846
$580,606
$580,606
$6,463
$587,069
$6,463
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$567,846
$567,846
$580,606
$580,606
$6,463
$587,069
$6,463
TOTAL REVENUES
$567,846
$567,846
$580,606
$580,606
$6,463
$587,069
$6,463
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION Personal Services Direct Payment Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Revenue Refunds TOTAL DESIGNATED REVENUE
NEW RIVER VALLEY HEALTH DISTRICT : P A G E
210
NEW RIVER VALLEY HEALTH DISTRICT
About The New River Health District, one of the Virginia Department of Health’s (VDH) 35 health districts, is comprised of Floyd, Giles, Montgomery and Pulaski counties and the City of Radford. The district’s environmental health program provides site evaluation and permits for on-site sewage disposal (septic systems) and wells, inspection of restaurants, schools, day care centers, summer camps and festivals to ensure food safety, rabies investigation and follow-up, and general environmental complaint investigations.
New River Health District The Health District provides services in local health department clinics, schools, homes and at other sites in the community to prevent and control the spread of contagious diseases, including child and adult immunizations, immunizations for overseas travel, well baby care, and family planning. Other services include provision of the Women, Infants and Children (WIC) program, distribution of free car safety seats to eligible families, Resource Mothers Program and health education services.
Highlights • The District’s environmental health program received grant funding to support voluntary enrollment in the Food and Drug Administration (FDA) standards program to improve the quality of restaurant inspection services. • A “Farmacy Garden” was started with a goal to reduce obesity and increase healthy activity in participants. • The BabyCare program was expanded to ensure babies have the best chance of a healthy start to life. • The Resource Mothers program, which works to ensure both baby and mother have access to available resources, was continued with grant funding.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • No Notable Base Budget Adjustments
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $6,463 is Added for Local Match Requirements of the NRV Health District Base Budget – The Health Department received ongoing state funding to support $16,870 in expenses, requiring local match support of $6,463. The Health Department is funded on a formula basis with costs shared between the state and the County. The County’s share is 38.3% and the state’s share is 61.7%. This increase is added based on actual funding in FY 17 and anticipated funding for FY 18. NEW RIVER VALLEY HEALTH DISTRICT : P A G E
211
Montgomery County, Virginia Social Services
VOTERS Board of Supervisors Social Services Board Social Services
SOCIAL SERVICES : P A G E 213
SOCIAL SERVICES
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Social Services TOTAL EXPENDITURES
$5,734,215
$5,496,844
$5,313,810
$5,436,881
$-
$5,436,881
$123,071
$5,734,215
$5,496,844
$5,313,810
$5,436,881
$-
$5,436,881
$123,071
$3,676,687
$3,545,345
$3,609,382
$3,542,713
$-
$3,542,713
$(66,669)
$380,340
$337,979
$332,240
$332,240
$-
$332,240
$-
$1,590,688
$1,505,116
$1,372,188
$1,561,928
$-
$1,561,928
$189,740
$86,500
$108,403
$-
$-
$-
$-
$-
$5,734,215
$5,496,844
$5,313,810
$5,436,881
$-
$5,436,881
$123,071
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Public Assistance Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION State/Federal Assistance
$4,311,648
$4,265,309
$4,093,148
$4,341,656
$-
$4,341,656
$248,508
Federal Pass Through
$211,563
$186,984
$211,563
$189,704
$-
$189,704
$(21,859)
Local Recovered Costs
$70,000
$156,844
$70,000
$70,000
$-
$70,000
$-
TOTAL DESIGNATED REVENUE
$4,593,211
$4,609,137
$4,374,711
$4,601,360
$-
$4,601,360
$226,649
TOTAL UNDESIGNATED REVENUE
$1,141,004
$887,707
$939,099
$835,521
$-
$835,521
$(103,578)
TOTAL REVENUES
$5,734,215
$5,496,844
$5,313,810
$5,436,881
$-
$5,436,881
$123,071
SOCIAL SERVICES : P A G E
214
SOCIAL SERVICES
About The Department of Social Services (DSS) division assists families and individuals in becoming socially and economically self-sufficient and independent. Benefit programs include temporary assistance for needy families, food assistance, Medicaid, energy assistance, general relief, fraud prevention and children’s medical security insurance. DSS works closely with other community agencies to promote the stability and self-sufficiency of community families through referrals to services not available in this agency. It also promotes the creation of services not currently available in the community. The agency works to avoid duplication of services provided by other agencies and to respond to needs not currently addressed in the community.
Social Services Social Services assists in work programs including adoption, adult services/adult protective services, child protective services, day care services for children, foster care, court services and employment services. The department focuses, in the least intrusive manner, on services that individuals and families cannot provide for themselves.
Highlights • In conjunction with the state and federal government, efforts to conduct more eligibility determinations and case management services using online systems continue to modernize work processes. • A pilot project to promote the practice of family engagement for families in our community provides coaching for families to be better equipped to deal with stressors that negatively affect the safety and welfare of their children. • As the beneficiary of private funds, the department is working with the schools to identify children and families who display risk factors that typically indicate abuse and/or neglect in the children’s lives.
Personnel DEPARTMENT
FY 17 Approved FTE
FY 18 Recommended FTE
Change
Social Services
63
63
0
TOTAL
63
63
0
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain SOCIAL SERVICES : P A G E
215
SOCIAL SERVICES unchanged for FY 18. • Base Revenue and Expenditure Reconciliation Adjustments – The base budget revenue and expenditures accounts have been adjusted based on the reconciliation of state and federal funding for FY 17. Each year, following the confirmation of funding available from sources other than County dollars, the base budget for the Department of Social Services is adjusted within the fiscal year, and this adjustment becomes the base budget for the next fiscal year. The FY 17 reconciled County Budget for this Division totaled $5,534,162; $4,601,360 in state and federal dollars and $1,002,802 in County dollars. Based on the reconciliation for FY 17, a total of $226,649 is added to the base revenue budget for FY 18 and $189,740 is added to base expenditures.
County Funding for Social Services (Before and After Pay Plan Addition) $1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$-
FY 05 County Funding Before Pay Plan
FY 06 County Funding Actual
FY 07 County Funding Actual
FY 08 County Funding Actual
FY 09 County Funding Actual
FY 10 County Funding Actual
FY 11 County Funding Actual
FY 12 County Funding Actual
FY 13 County Funding Actual
FY 14 County Funding Actual
FY 15 County Funding Actual
FY 16 County Funding Actual
FY 17 Budget
FY 18 Budget
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• No Addenda Added
SOCIAL SERVICES : P A G E
216
Montgomery County, Virginia Parks and Recreation
VOTERS Board of Supervisors County Administrator Deputy County Administrator Parks and Recreation
Administration
Community Recreation Programs
Senior Tours and Recreation Programs
Aquatics
Outdoor Recreation
Special Programs
Athletics
Parks and Playgrounds
Summer Programs
PARKS AND RECREATION : P A G E 217
PARKS AND RECREATION
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Administration
$703,266
$691,072
$731,868
$726,763
$52,172
$778,935
$47,067
Aquatics
$80,956
$72,234
$81,349
$78,849
$-
$78,849
$(2,500)
Athletics
$177,890
$156,261
$159,598
$157,598
$-
$157,598
$(2,000)
Community Recreation Programs
$23,720
$9,029
$21,250
$16,793
$-
$16,793
$(4,457)
Outdoor Recreation
$22,016
$14,531
$21,985
$12,709
$-
$12,709
$(9,276)
$48,350
$35,886
$26,350
$26,350
$-
$26,350
$-
$16,228
$14,787
$13,223
$12,503
$-
$12,503
$(720)
$7,317
$5,480
$3,802
$3,425
$-
$3,425
$(377)
$24,072
$10,611
$19,975
$19,975
$-
$19,975
$-
Parks and Playgrounds Senior Tours Senior Recreation Program Special Programs Summer Programs
$24,019
$17,079
$14,466
$29,279
$-
$29,279
$14,813
$1,127,834
$1,026,971
$1,093,866
$1,084,244
$52,172
$1,136,416
$42,550
Personal Services
$759,718
$731,863
$775,142
$768,020
$52,172
$820,192
$45,050
Operations & Maintenance
$299,825
$240,191
$289,474
$289,474
$-
$289,474
$-
$68,291
$54,918
$29,250
$26,750
$-
$26,750
$(2,500)
$1,127,834
$1,026,971
$1,093,866
$1,084,244
$52,172
$1,136,416
$42,550
Local Property Rental
$1,500
$2,400
$1,500
$2,400
$-
$2,400
$900
Local Adult Rec. Fees
$9,000
$359
$9,000
$-
$-
$-
$(9,000)
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION
Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION
Local Athletics Fees
$38,000
$40,077
$38,000
$38,000
$-
$38,000
$-
Local Comm. Rec. Fees
$5,500
$-
$5,500
$-
$-
$-
$(5,500)
Local Senior Tour Fees
$13,000
$17,597
$13,000
$13,000
$-
$13,000
$-
Local Senior Rec. Fees
$500
$2,728
$500
$500
$-
$500
$-
Local Outdoor Rec. Fees
$12,000
$12,941
$12,000
$12,000
$-
$12,000
$-
Local Special Event Fees
$1,000
$-
$1,000
$1,000
$-
$1,000
$-
Local Summer Rec. Fees
$12,000
$25,910
$12,000
$24,700
$-
$24,700
$12,700
Local Pool Fees
$71,600
$72,074
$71,600
$72,000
$-
$72,000
$400
Local Recovered Costs
$-
$250
$-
$-
$-
$-
$-
Local Fundraising
$-
$-
$-
$-
$-
$-
$-
Scholarship Revenue
$-
$511
$-
$500
$-
$500
$500
TOTAL DESIGNATED REVENUE
$164,100
$174,847
$164,100
$164,100
$-
$164,100
$-
TOTAL UNDESIGNATED REVENUE
$963,734
$852,125
$929,766
$920,144
$52,172
$972,316
$42,550
$1,127,834
$1,026,971
$1,093,866
$1,084,244
$52,172
$1,136,416
$42,550
TOTAL REVENUES
PARKS AND RECREATION : P A G E
218
PARKS AND RECREATION
About The Parks and Recreation division provides quality, customer-valued recreation programs and facilities that engage participants and add value to the quality of life. Programming and facilities are offered in aquatics; athletics and team sports; youth, adult and senior wellness and education; outdoor recreation; tours; special events; and summer programs.
Administration Administration oversees the operation of all recreational programs and parks facilities. Responsibilities also include the division’s budget management, marketing, facility design, and planning for future recreational needs.
Aquatics The Frog Pond offers a safe and fun swimming environment and quality instruction for leisure and educational swimming programs for all ages, including infants. The Stroke and Turn Clinic teaches strokes and turns with a competitive edge for those who want to join a competitive swim team.
Athletics The Athletics department focuses on children ranging from pre-K to middle school and the approach that recreational sports should place more emphasis on educational and social benefits rather than competition. A strong focus is also placed on good sportsmanship from participants, parents and spectators. Each program is built around teaching the fundamentals and ensuring that every participant receives an enjoyable and lasting recreation experience in a safe and positive environment.
Community Recreation Programs Community Recreation Programs offer a diverse schedule of education/recreation-based activities for youth. Activities include martial arts, cooking, drawing, painting, and holiday-themed classes.
Outdoor Recreation This department provides diverse programming based on adventure, conservation, environmental education and experiential education with a focus on high adventure. Montgomery County was one of the first municipal departments to offer outdoor recreation programs in Southwest Virginia. PARKS AND RECREATION : P A G E
219
PARKS AND RECREATION Parks and Playgrounds Montgomery County has seven parks ranging from small pocket parks to linear biking and hiking trails to its largest 110 acre Mid-County Park. Swimming, picnicking, hiking, canoeing, kayaking, athletic ball fields, playgrounds, walking tracks and natural areas are all amenities that can be found at the parks. Private pool and shelter rentals are also available.
Senior Tours Senior Tours are designed and selected for active travelers 50 and older who like to explore regional interests and attractions while discovering the area’s well-kept secrets and making new friends. The one day excursions are planned to nearby cities, museums, sporting events, festivals, professional theater, and dining destinations.
Senior Recreation Program This department offers the Mountain Trekkers Hiking Club and the New River Valley Senior Games to adults 50 and older to encourage enrichment of their lives through activity and knowledge. Educational and wellness programs and health screenings/clinics promoting physical and mental health are also offered. Monthly luncheons provide an opportunity to meet socially and enjoy activities.
Special Programs The Special Programs department provides a broad range of special events that can span from events for youth to events for the whole family, including creative Christmas themed programs and Rock the Pond summertime events held annually.
Summer Programs This department provides a broad range of services to the community. The Frog Hoppers Camp is the most popular program, providing a safe and fun environment for children that will offer growth and education about the outdoors, swimming lessons and crafts. This camp is for children entering 1st grade to students leaving the 5th grade. Nature hikes, fun games and field trips teach children that it is fun to get out and go play!
Highlights • Nearly 1,000 youth participated in a variety of sports programs; 2,276 participants signed up for tours and active adult programs; 1,218 participanted in the outdoor programs, and 15,000 patrons visited the Frog Pond over the past year. • The 2016 Parks and Recreation Master Plan was completed offering a road map for future recreation planning. • Future ballfields are planned for the former Shawsville Elementary School site. • 46 acres of land purchased in Riner will be used in part for future recreational uses. • The Frog Pond was renovated and modernized. • The Montgomery County All-Stars finished as runners-up at the 2016 Dixie Softball World Series in North Myrtle Beach, S.C. • The Mid-County Park Playground was replaced with new playground equipment in February 2017.
PARKS AND RECREATION : P A G E
220
PARKS AND RECREATION
Personnel DEPARTMENT
FY 17 Approved FTE
FY 18 Recommended FTE
Change
Administration
9
11
2
Aquatics
0
0
0
Athletics
0
0
0
Community Recreation Programs
0
0
0
Outdoor Recreation
0
0
0
Parks and Playgrounds
0
0
0
Senior Tours
0
0
0
Senior Recreation Program
0
0
0
Special Programs
0
0
0
Summer Programs
0
0
0
TOTAL
9
11
2
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18. • ($2,500) in One-time Funding is Reduced from the Base Budget – The total consisted of funds provided during the FY 17 budget for the one-time cost of a cash register at the Frog Pond swimming pool.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• $52,172 is Added to Convert Two Part-time Non-Classified Positions into Two Full-Time Classified Positions (2 FTE) – The Parks and Recreation division currently has two part-time non-classified positions that work approximately 29 hours per week to help maintain the County’s parks, playgrounds, and ballfields. Making these positions full-time will enable the County to better maintain the County’s parks and facilities. The base budget for these two existing non-classified positions is $31,147. The total cost to make these positions full-time is $83,319, requiring an addition of $52,172.
PARKS AND RECREATION : P A G E
221
Montgomery County, Virginia Regional Library System
VOTERS Board of Supervisors Library Board Regional Library System
REGIONAL LIBRARY SYSTEM : P A G E
223
REGIONAL LIBRARY SYSTEM
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Regional Library System TOTAL EXPENDITURES
$2,135,964
$1,917,244
$1,963,182
$1,978,919
$30,311
$2,009,230
$46,048
$2,135,964
$1,917,244
$1,963,182
$1,978,919
$30,311
$2,009,230
$46,048
EXPENDITURES BY CLASSIFICATION Personal Services
$1,535,895
$1,457,703
$1,562,033
$1,577,770
$24,258
$1,602,028
$39,995
Operations & Maintenance
$532,221
$400,904
$401,149
$401,149
$6,053
$407,202
$6,053
Capital Outlay
$67,848
$58,637
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$2,135,964
$1,917,244
$1,963,182
$1,978,919
$30,311
$2,009,230
$46,048
Lump Sum Reduction TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Photo Copy Sales
$22,000
$23,714
$22,000
$22,000
$-
$22,000
$-
Local Library Fines
$46,789
$48,388
$46,000
$46,000
$(6,000)
$40,000
$(6,000)
Local Library Fees
$10,981
$23,177
$3,700
$3,700
$16,000
$19,700
$16,000
Floyd Contribution
$64,166
$64,166
$64,166
$64,166
$3,382
$67,548
$3,382
Blacksburg Contribution
$15,000
$15,000
$15,000
$15,000
$-
$15,000
$-
Christiansburg Contribution
$15,000
$15,000
$15,000
$15,000
$-
$15,000
$-
Local Donations
$28,686
$29,570
$-
$-
$-
$-
$-
Local Recovered Costs
$-
$2,632
$-
$-
$-
$-
$-
$200,319
$200,319
$214,294
$214,294
$(7,329)
$206,965
$(7,329)
$402,941
$421,966
$380,160
$380,160
$6,053
$386,213
$6,053
TOTAL UNDESIGNATED REVENUE
$1,733,023
$1,495,278
$1,583,022
$1,598,759
$24,258
$1,623,017
$39,995
TOTAL REVENUES
$2,135,964
$1,917,244
$1,963,182
$1,978,919
$30,311
$2,009,230
$46,048
State Aid TOTAL DESIGNATED REVENUE
REGIONAL LIBRARY SYSTEM : P A G E
224
REGIONAL LIBRARY SYSTEM
About The Montgomery-Floyd Regional Library System has branch libraries in Blacksburg, Christiansburg, Shawsville and Floyd. Reading and other materials are offered in a variety of formats, including downloadable audio books, eBooks and streaming audiobooks, music, and movies. Public computers, wireless access, databases and office and entertainment software are available in each library. The Christiansburg and Floyd libraries maintain special sections for genealogy and local history.
Regional Library System Staff members of the regional system are trained to help citizens use the library, download material and locate information. Library services include assistance with job searching and resume building, computer classes, summer reading programs for all ages, special events, programs, book discussion groups and story times. Public meeting rooms in each library branch are available to individuals and groups to use on a first-come basis. Meadowbrook has a dedicated craft room. The Library also offers notary services and is a passport acceptance agency.
Highlights • Montgomery County branch libraries see more than 336,868 visitors each year. • A feasibility study was initiated to study space needs at Christiansburg and Blacksburg libraries. • Processed more than 535 passport applications since becoming a passport facility in December 2015. • “Best Children’s Program” award for Crazy 8’s Math Program from the Virginia Public Libraries Directors Association. • Dedicated Elwood the Frog, a bronze sculpture in the Meadowbrook Library Reading Garden.
Personnel FY 17 Approved FTE
DEPARTMENT
FY 18 Recommended FTE
Change
Regional Library System
19
19.5
0.5
TOTAL
19
19.5
0.5
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in REGIONAL LIBRARY SYSTEM : P A G E
225
REGIONAL LIBRARY SYSTEM unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • ($7,329) is Reduced From the Library’s State Aid Budget – A total of $7,329 is reduced in state aid to libraries based on the estimate provided by the state for funding in FY 18. This reduction in revenue is offset with local fee revenue. • $4,838 is Added for Postage Costs Associated with the Library Processing Passport Applications – The Library began processing passport applications in December of 2015 (FY 16). At that time, no additional funding was provided to cover the cost of postage; therefore, additional funding is added to cover these costs. This increase is offset with an increase in the revenue collected for passport applications. • $1,215 is Added for Books and Subscriptions – Additional funding is provided to cover purchasing electronic books for patrons. This increase is offset with an increase in local fee revenue. • $24,258 is Added for a Part-time Classified Children’s Library Specialist Position (0.5 FTE) – The part-time position of Children’s Programs Specialist was frozen in early 2009. The library staff tried to continue the service using wage positions but found this not to be a stable solution. A part-time classified position will allow the library to maintain a consistent story time program while also expanding the summer reading program and outreach services.
REGIONAL LIBRARY SYSTEM : P A G E
226
Montgomery County, Virginia Planning and GIS Services
VOTERS Board of Supervisors County Administrator Planning and GIS
Planning
GIS
PLANNING AND GIS SERVICES : P A G E
227
PLANNING AND GIS SERVICES
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Planning
$514,028
$429,391
$391,514
$395,174
$49,090
$444,264
$52,750
GIS
$305,637
$270,672
$265,870
$265,789
$10,000
$275,789
$9,919
$819,665
$700,062
$657,384
$660,963
$59,090
$720,053
$62,669
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION Personal Services
$531,620
$531,128
$552,594
$556,173
$49,090
$605,263
$52,669
Operations & Maintenance
$277,688
$158,837
$104,790
$104,790
$10,000
$114,790
$10,000
$10,357
$10,097
$-
$-
$-
$-
$-
$819,665
$700,062
$657,384
$660,963
$59,090
$720,053
$62,669
Local Rezoning/Subdivision Permits
$13,127
$19,330
$13,127
$13,127
$-
$13,127
$-
Local Site Plan Review
$1,000
$-
$1,000
$1,000
$-
$1,000
$-
Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION
Local Map/Ordinance Sales
$100
$-
$100
$100
$-
$100
$-
$400
$324
$400
$400
$-
$400
$-
Local Technology Fees
$22,000
$17,324
$22,000
$22,000
$-
$22,000
$-
Local Recovered Costs
$75,000
$75,575
$-
$-
$-
$-
$-
$4,500
$3,600
$4,500
$4,500
$-
$4,500
$-
$116,127
$116,153
$41,127
$41,127
$-
$41,127
$-
TOTAL UNDESIGNATED REVENUE
$703,538
$583,909
$616,257
$619,836
$59,090
$678,926
$62,669
TOTAL REVENUES
$819,665
$700,062
$657,384
$660,963
$59,090
$720,053
$62,669
Local GIS Sales
Auto Graveyard Fees TOTAL DESIGNATED REVENUE
PLANNING AND GIS SERVICES : P A G E
228
PLANNING AND GIS SERVICES
About Planning and Geographic Information System (GIS) administers the comprehensive land use plan, zoning and subdivision ordinances, provides geographical information and mapping services and maintains official street names and addresses in the unincorporated areas of Montgomery County. Floodplain management, site plan administration and 911 addressing are also administered in this division.
Planning The Planning department works with the Planning Commission to develop and implement the Comprehensive Plan and related small-area village plans for the six village areas; administers zoning and subdivision ordinances; prepares long and short range planning information and studies; prepares grants for hazard mitigation, enhancement, community development and other programs; implements ongoing planning education and information programs; and supports other departments in planning, land use development and zoning. The staff serves as the primary support to the Planning Commission, Board of Zoning Appeals, and Agricultural and Forrestal District Advisory Committee.
Geographic Information System (GIS) This department administers the Geographic Information System (GIS) and iGIS map portal. Their mission is to coordinate, manage, and facilitate GIS at departmental, office and enterprise levels. Work includes creation and management of E911 site addresses and street names. Additionally, GIS is the primary custodian for GIS data, aerial imagery and LiDAR topography contours. This department also fulfills public requests for GIS data, mapping and imagery services.
Highlights • Continued collaboration with the New River Valley Regional Commission to administer the Safe Routes to School Grant funding. • Worked with community partners to submit a successful Virginia Department of Housing and Community Development (VDHCD) $2.5 million grant for the Old Prices Fork School Community Revitalization Project. • Provided mapping data for the New River Valley Regional Emergency Communications Authority. • Began research for replacement of the County’s land development software to increase staff efficiency and provide additional opportunities for citizens. PLANNING AND GIS SERVICES : P A G E
229
PLANNING AND GIS SERVICES
Personnel FY 17 Approved FTE
FY 18 Recommended FTE
Change
Planning
4
5
1
GIS
2
2
0
TOTAL
6
7
1
DEPARTMENT
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $10,000 is Added to Cover the Cost of iGIS Internet Mapping Software – Additional funding is provided to cover the yearly maintenance cost of the iGIS Internet Mapping Application. In FY 2015, the County updated the iGIS system. The upgraded software application included the first year of maintenance costs; years 2 and 3 were covered with vacancy savings. This salary savings is no longer available to cover the cost in FY 18. • $49,090 is Added for a Full-time Classified Program Assistant Position (1.0 FTE) – This position is added to handle administrative tasks within the department and be the first point of contact for customers. Currently, these duties are being shared by multiple staff members. Adding this position will allow senior staff members to focus on larger projects, such as the update to the comprehensive plan and the replacement of permitting software. The Planning Department has been utilizing one-time funding pay for a limited number of part-time hours to address this need.
PLANNING AND GIS SERVICES : P A G E
230
Montgomery County, Virginia Economic Development
VOTERS Board of Supervisors County Administrator Economic Development
ECONOMIC DEVELOPMENT : P A G E
231
ECONOMIC DEVELOPMENT
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Economic Development
$480,637
$471,887
$390,646
$389,987
$-
$389,987
$(659)
$480,637
$471,887
$390,646
$389,987
$-
$389,987
$(659)
Personal Services
$307,502
$304,342
$316,161
$315,502
$-
$315,502
$(659)
Operations & Maintenance
$160,485
$154,936
$74,485
$74,485
$-
$74,485
$-
$11,000
$11,000
$-
$-
$-
$-
$-
$1,650
$1,609
$-
$-
$-
$-
$-
$480,637
$471,887
$390,646
$389,987
$-
$389,987
$(659)
$-
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION
Direct Payments Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Recovered Costs
$-
$-
$-
$-
$-
$-
Governor's Opprotunity Fund
$100,000
$100,000
$-
$-
$-
$-
$-
TOTAL DESIGNATED REVENUE
$100,000
$100,000
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$380,637
$371,887
$390,646
$389,987
$-
$389,987
$(659)
TOTAL REVENUES
$480,637
$471,887
$390,646
$389,987
$-
$389,987
$(659)
ECONOMIC DEVELOPMENT : P A G E
232
ECONOMIC DEVELOPMENT
About Economic Development division serves as the primary marketing resource for the County and the towns of Blacksburg and Christiansburg to develop businesses and to generate taxable capital investments and high quality opportunities for employment. The division works closely with the Economic Development Authority, Economic Development Commission and the MBC Development Corporation to attract new investments and support the success of existing businesses.
Economic Development The department carries out the Board of Supervisors’ Strategic Plan, which outlines: recruitment of new industry, retention and expansion of existing business and industry, market research, workforce development, and product (sites and buildings) development.
Highlights • Through the business retention and expansion program, 56 existing companies in the County were visited in FY 2016. This resulted in $8.6 million in new private investment and 286 new jobs, as well as retraining 511 jobs through the Virginia Jobs Investment Program. • The Economic Development department supported seven company expansion projects and two new companies locating in the County. • The department’s website, yesmontgomeryva.org was visited 16,033 times from 100 countries around the world and 50 states. • From 43 new prospect leads, the department participated in 23 prospect visits by new businesses.
Personnel FY 17 Approved FTE
DEPARTMENT
FY 18 Recommended FTE
Change
Economic Development
3
3
0
TOTAL
3
3
0
ECONOMIC DEVELOPMENT : P A G E
233
ECONOMIC DEVELOPMENT
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added
ECONOMIC DEVELOPMENT : P A G E
234
Montgomery County, Virginia Other Agencies
VOTERS Board of Supervisors Other Agencies
OTHER AGENCIES : P A G E 235
OTHER AGENCIES
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY AGENCIES Human Service Agencies
$748,863
$657,536
$756,810
$756,810
$(9,598)
$747,212
$(9,598)
Public Safety Agencies
$461,878
$457,186
$830,548
$830,548
$34,967
$865,515
$34,967
$99,365
$99,365
$99,472
$99,472
$(126)
$99,346
$(126)
$138,593
$130,066
$140,753
$143,066
$2,776
$145,842
$5,089
Educational/Cultural Agencies Environmental Agencies Economic Development Agencies TOTAL EXPENDITURES
$220,369
$220,369
$220,569
$220,569
$12,096
$232,665
$12,096
$1,669,068
$1,564,522
$2,048,152
$2,050,465
$40,115
$2,090,580
$42,428
REVENUE BY CLASSIFICATION Recovered Costs
$-
$-
$-
$-
$-
$-
$-
Wireless 911
$-
$-
$40,211
$40,211
$-
$40,211
$-
State Extension Office Reimbursement
$-
$-
$-
$-
$-
$-
$-
$-
$-
$40,211
$40,211
$-
$40,211
$-
TOTAL UNDESIGNATED REVENUE
$1,669,068
$1,564,522
$2,007,941
$2,010,254
$40,115
$2,050,369
$42,428
TOTAL REVENUES
$1,669,068
$1,564,522
$2,048,152
$2,050,465
$40,115
$2,090,580
$42,428
TOTAL DESIGNATED REVENUE
OTHER AGENCIES : P A G E
236
OTHER AGENCIES
About This Division consists of all outside agencies that are funded by County General Fund dollars. Agencies that receive funding are divided among five categories: Human Service Agencies, Public Safety Agencies, Education/Cultural Agencies, Environmental Agencies, and Economic Development Agencies.
Human Service Agencies • $330,942 is included for the New River Valley Detention Home, which is level funding – The NRVDH’s request for FY 18 is $180,356, which is a decrease of $150,586. The agency received a total of $330,942 in the FY 17 budget. In the FY 10 request, the formula for determining operating contributions was changed to allocate costs among participant jurisdictions on the basis of days used, averaged over a 3 year period. Under the revised formula, Montgomery County’s billed usage for the facility for FY 18 is $180,356 or 31.83% of the total funding. The facility is over 30 years old and requires upgrades, maintenance, and newer equipment for licensure compliance. Due to the need to address these capital issues, the County is level funding the detention home by providing $180,356 for operations based on billed usage and by setting aside the remaining $150,586 in a special reserve to address future facility upgrades. The savings from FY 16, FY 17, and FY 18 provide $339,523 in total for the reserve. New River Valley Detention Home Locality
% Usage
FY 18 Funding
Giles
32.13% $ 182,056
Montgomery
31.83% $ 180,356
Pulaski
19.01% $ 107,680
Radford
17.03% $ 96,495
Total
100.00% $ 566,587
• $30,994 is included for the Community Health Center of the New River Valley (Free Clinic), which is level funding – The agency received $30,994 in the FY 17 budget and the center requested level funding for this fiscal year. The center provides medical and dental care as well as pharmaceuticals to uninsured citizens of the New River Valley who live below the Federal Poverty Guidelines. Historical funding and the percentage of clients served by locality are presented in the chart below. The County also provides the building at 215 Roanoke Street which was renovated for the center. Assuming the center had to rent space equivalent to the building provided by the County, the rental costs would likely exceed $64,352 (8,044 square feet X $8.00).
OTHER AGENCIES : P A G E
237
OTHER AGENCIES
Community Health Center of the New River Valley FY 2016 Clients Served Montgomery County Pulaski County
1,396
Clients as % of Total 59%
**
**
Floyd County
125
5%
Giles County
533
Radford City
301 2,355
Total
FY 2017
Actual Funding $ 30,994
Funding as % of Total 69%
Clients Served
Clients as % of Total
1,600
FY 2018
Actual Funding
59%
$ 30,994
Funding as % of Total 66%
Clients Served
Clients as % of Total
1,800
61%
Rec. Funding $ 30,994
Funding as % of Total 66%
**
**
**
**
**
**
**
**
**
**
-
0%
126
5%
$ 2,000
4%
127
4%
$ 2,000
4%
23%
$ 8,000
18%
673
25%
$ 8,000
17%
693
23%
$ 8,000
17%
13%
$ 5,853
13%
321
12%
$ 5,853
12%
341
12%
$ 5,853
12%
100%
$ 44,847
100%
2,720
100%
$ 46,847
100%
2,961
100%
$ 46,847
100%
$
* Actual
*Projected
*Projected
• $50,625 is included for New River Community Action and $30,471 is included for the Montgomery County Emergency Assistance Program, which is level funding – The New River Community Action (NRCA) agency requested $53,156 for FY 18, which is an increase of $2,531. The agency serves low-income residents of Montgomery, Pulaski, Floyd, and Giles Counties and the City of Radford. The agency’s goal is eliminating poverty. The County funds also support a Community Service Worker position in NRCA that administers the Montgomery County Emergency Assistance Program (MCEAP). MCEAP partners with NRCA to provide emergency assistance to County residents only. MCEAP requests $31,995 for FY 18, which represents an increase of $1,524. In FY 17 MCEAP received $30,471. For FY 18, the County is providing level funding for both programs. The number of clients served by NRCA includes clients also served by the MCEAP program, which the County funds separately; therefore, the clients served are inflated. New River Community Action: Locality Funding & Clients Served FY 2016 Clients Served
Clients as % of Total
Funding
FY 2017 Funding as % of Total
Clients Served
Clients as % of Total
FY 2018
Funding
Funding as % of Total
Clients Served
Clients as % of Total
Funding
Funding as % of Total
Montgomery County
4,277
35%
$ 50,625
32%
4,277
35%
$ 50,625
33%
4,277
35%
$ 50,625
33%
Pulaski County
3,290
27%
$ 54,285
34%
3,290
27%
$ 47,660
31%
3,290
27%
$ 47,660
31%
Floyd County
1,709
14%
$ 25,223
16%
1,709
14%
$ 25,223
16%
1,709
14%
$ 25,223
16%
Giles County
1,262
10%
$ 15,082
9%
1,262
10%
$ 15,082
10%
1,262
10%
$ 15,082
10%
Radford City Total
1,800
15%
$ 14,324
9%
1,800
15%
$ 15,040
10%
1,800
15%
$ 15,040
10%
12,338
100%
$ 159,539
100%
12,338
100%
$ 153,630
100%
12,338
100%
$ 153,630
100%
• $37,381 is included for the Women’s Resource Center, which is level funding – The agency received $37,381 in the FY 17 budget, and requested an increase of $748 for FY 18. Historical funding and the percentage of clients served by locality are presented below. With level funding, the County is providing 44% of funding with 44% of clients served. The Women’s Resource Center provides services to adult and child citizens who have experienced domestic and/or sexual violence. The agency provides emergency advocacy, a live crisis hotline, an emergency and transitional shelter, emergency food and supplies, crisis counseling, legal advocacy and other services.
OTHER AGENCIES : P A G E
238
OTHER AGENCIES
Women’s Resource Center FY 2016 Clients Served Montgomery County
Clients as % of Total
FY 2017
Funding
Funding as % of Total
Clients Served
FY 2018
Clients as % of Total
Funding
Funding as % of Total
Clients Served
Clients as % of Total
Funding
Funding as % of Total
10,437
48%
$ 37,381
44%
10,560
44%
$ 37,381
44%
10,560
44%
$ 37,381
44%
Pulaski County
3,573
17%
$ 22,889
27%
6,480
27%
$ 22,889
27%
6,480
27%
$ 22,889
27%
Floyd County
1,082
5%
$ 4,487
5%
1,200
5%
$ 4,577
5%
1,200
5%
$ 4,577
5%
Giles County
1,377
6%
$ 5,574
7%
1,680
7%
$ 5,574
7%
1,680
7%
$ 5,574
7%
Radford City
5,053
23%
$ 13,982
17%
4,080
17%
$ 13,982
17%
4,080
17%
$ 13,982
17%
21,522
100%
$ 84,313
100%
24,000
100%
$ 84,403
100%
24,000
100%
$ 84,403
100%
Total
• $5,051 is included for the New River Family Shelter, which is level funding – The agency requested $5,051 in the FY 18 budget, which represents level funding. The shelter is able to provide shelter services, through its facilities or in hotel rooms, to 30% of those seeking shelter. Others seeking shelter can receive either out-of-town shelter services or bus tickets to other lodging arrangements. Last year approximately 80% of clients residing in established shelter space moved into permanent housing upon leaving the shelter. The shelter has the potential to serve all localities in the New River Valley. Other New River Valley localities have not historically been asked to fund the shelter due to the negligible number of clients outside of Montgomery County. • $6,170 is included for the NRV Literacy Volunteers, which is level funding – The agency requested $6,170 in the FY 18 budget, which represents level funding. The LVANRV’s request will be used to support payroll expenses for the Program Manager, Basic Literacy Coordinator and the ESOL Coordinator. NRV Literacy Volunteers Locality
FY 16
FY 17
% of Total
FY 18
% of Total
Montgomery
$ 6,170 $ 6,170
50.70% $ 6,170
46.85%
Pulaski
$ 1,000 $ 2,500
20.54% $ 2,500
18.98%
Floyd
$ 500 $ 500
4.11% $ 500
3.80%
Giles
$ 550 $ 0
0.00% $ 0
0.00%
Radford
$ 300 $ 500
4.11% $ 500
3.80%
Town of Blacksburg
$ 2,500 $ 2,500
20.54% $ 2,500
18.98%
Town of Christiansburg
$ 0 $ 0
0.00% $ 1,000
7.59%
Total
$ 11,020 $ 12,170
100% $ 13,170
100%
*Projected
NRV Literacy Volunteers - Clients Served Locality Montgomery
FY 16
%
64
FY 18
%
58.72%
77
57.46%
Pulaski
18
16.51%
20
14.93%
Floyd
13
11.93%
19
14.18%
Giles
7
6.42%
10
7.46%
Radford
7
6.42%
8
5.97%
109
100.00%
134
100.00%
OTHER AGENCIES : P A G E
239
OTHER AGENCIES • $152,312 is included for the New River Valley Community Services, which is an increase of $4,436 – The tables below outline the clients served by jurisdiction and the funding by locality since FY 16. Projections for clients that will be served in FY 18 total 44.3%; total funding for Montgomery County for FY 18 will be 40.7%. Community Services - Local Funding Locality
FY16
FY17
% of Total
Community Services - Clients Served
FY18
% of Total
Locality
FY16
FY17
% of Total
FY 18
% of Total
Montgomery
$ 147,876
$ 147,876
40.7%
$ 152,312
40.7%
Montgomery
4,328
4,330
45.2%
4,350
44.3%
Pulaski
$ 90,489
$ 90,489
24.9%
$ 93,204
24.9%
Pulaski
2,588
2,590
27.1%
2,613
26.6%
Floyd
$ 32,324
$ 32,324
8.9%
$ 33,294
8.9%
Floyd
Giles
$ 52,994
$ 52,994
14.6%
$ 54,584
14.6%
Giles Radford
Radford
$ 39,658
$ 39,658
10.9%
$ 40,848
10.9%
Total
$ 363,341
$ 363,341
100.00%
$ 374,242
100.00%
Total
691
695
7.3%
760
7.7%
1,002
1,007
10.5%
1,130
11.5%
945
948
9.9%
965
9.8%
9,554
9,570
100.00%
9,818
100.00%
• $16,652 is included for the NRV Agency on Aging for agency programs and
$14,000 is included for one weekly congregate meal, which is level funding – The agency requested $17,485, which is an increase of $833 for agency programs and $14,000 to continue an additional congregate meal per week for residents of Montgomery County. In FY 04, the Board of Supervisors agreed to provide 100% of local funds to cover one meal weekly, which would ensure Montgomery County residents would receive three congregate meals per week. The agency requests a total of $31,485 in order to increase base funding for basic operations from $16,652 to $17,485, a 5% increase. New River Valley Agency on Aging - Locality Funding Locality
FY16
FY 17
% of total
Montgomery
$
16,652
$ 16,652
32.15%
Pulaski
$
16,546
$ 17,312
33.42%
FY 18
% of total
$ 16,652 $
32.15%
17,312
33.42%
Floyd
$
5,220
$ 5,481
10.58%
$
5,481
10.58%
Giles
$
8,075
$ 8,075
15.59%
$
8,075
15.59%
Radford
$
4,073
$ 4,277
8.26%
$
4,277
8.26%
Total
$ 50,566
$ 51,797
100.00%
$ 51,797
100.00%
New River Valley Agency on Aging - Clients Served Locality
FY 16
%
FY 17
%
FY 18
%
Montgomery
3,056
21.69%
3,070
21.71%
3,075
21.69%
Pulaski
3,308
23.48%
3,320
23.48%
3,329
23.48%
Floyd
3,311
23.50%
3,318
23.46%
3,325
23.45%
Giles
2,324
16.50%
2,330
16.48%
2,338
16.49%
Radford
2,090
14.83%
2,103
14.87%
2,113
14.90%
14,141
100.00%
14,180
100.00%
14,089 100.00% *Actuals
*Projected
OTHER AGENCIES : P A G E
*Projected
240
OTHER AGENCIES • $10,988 is included for the New River Valley Senior Services, Inc., which is level funding – The agency requested $14,551, which represents an increase of $3,563. The agency received $10,988 in FY 17. The agency provides transportation services for nonemergencies for sensory and physically disabled persons. With level funding, the County will be providing 36% of the funding while the percentage of clients served by the locality would only be 32%. New River Valley Senior Services Clients Served
FY 16
Montgomery
FY 17
FY 18
%
57
69
87
32%
129
90
90
42%
Giles
21
20
21
9%
Floyd
49
15
15
7%
Pulaski
City of Radford Total Locality
23
20
19
9%
279
214
232
100%
New River Valley Senior Services Locality Funding
FY 16
%
FY 17
%
FY 18
%
Montgomery
$
10,988
39%
$ 10,988
36%
$ 10,988
36%
Pulaski
$
12,645
44%
$ 12,209
40%
$ 12,209
40%
Giles
$
-
0%
$
1,818
6%
$
1,818
6%
Floyd
$
1,346
5%
$
1,818
6%
$
1,818
6%
City of Radford
$
3,464
12%
$
3,464
11%
$
3,464
11%
$
28,443
100%
$ 30,297
100%
$ 30,297
100%
• No Funding is included for the Boys and Girls Club, which is a decrease of ($10,000) – The agency lost Federal grant funding that supported the after school program for participating students at the Christiansburg and Shawsville Middle Schools. The agency plans to re-apply for grant funding; however, because the future of the program remains in question, no funding is provided for FY 18. • $2,820 is included for Brain Injury Services of SW Virginia, which an increase of $366 – The agency received $2,454 in FY 17 and requested $3,500 for FY 18, an increase of $1,046. Brain Injury Services of Southwest Virginia provides case management services for citizens who have suffered brain injuries. With $2,820 in funding, the County is providing 38% of funding with 38% of clients served. Brain Injury Services - Locality Funding Locality
FY 16
FY 17
% of Total
FY 18
% of Total
Montgomery
$
800
$ 2,454
34.30%
$
2,820
38%
Pulaski
$
2,000
$ 2,500
34.95%
$
2,500
33%
Giles
$
-
$
-
0.00%
$
-
0%
Floyd
$
500
$
500
6.99%
$
500
7%
Radford
$
2,000
$ 1,700
23.76%
$
1,700
23%
Total
$
5,300
$ 7,154
100.00%
$
7,520
100%
OTHER AGENCIES : P A G E
241
OTHER AGENCIES Brain Injury - Clients Served Locality
FY 16
FY 17
FY 18
% of Total
Montgomery
11
11
12
38%
Pulaski
7
7
8
25%
Giles
1
1
1
3%
Floyd
3
3
3
9%
Radford
8
8
8
25%
30
30
32
100%
Total
• $3,500 is included for NRV CARES, which is an increase of $500 – The agency received $3,000 in the FY 17 budget and requested $3,500 for FY 18, a $500 increase. NRV CARES is a nonprofit organization dedicated to protecting children and strengthening families through education, advocacy and community partnerships. All programs are aimed at preventing or interrupting the cycle of child abuse. Services are provided for residents in the counties of Montgomery, Pulaski, Floyd, Giles, and the City of Radford. NRV CARES - Locality Funding Locality
FY 16
FY 17
% of Total
$ 3,000
FY 18
% of Total
Montgomery
$
3,000
60.04%
$
3,500
64%
Pulaski
$
683
$
847
16.95%
$
847
15%
Giles
$
-
$
-
0.00%
$
-
0%
Floyd
$
-
$
100
2.00%
$
100
2%
Radford
$
1,050
$ 1,050
21.01%
$
1,050
19%
Total
$
4,733
$ 4,997
100.00%
$
5,497
100%
NRV CARES - Clients Served Locality Montgomery Pulaski Giles Floyd Radford Total
FY 16
FY 17
FY 18
% of Total
2,202
2,312
2,312
70%
153
279
250
8%
260
151
161
5%
94
32
56
2%
982
451
538
16%
3,691
3,225
3,317
100%
• $45,270 is included for the Fairview District Home, which is an increase of $872 – The agency requested $45,270 for FY 18. The Fairview District Home is a 64-bed assisted living facility which provides room and board, medication administration, personal care, shopping, daily living skills, community socialization, and financial management for its residents. Locality funding provided to the home is for general operations and capital maintenance of the facility.
OTHER AGENCIES : P A G E
242
OTHER AGENCIES
Fairview District Home Clients Served
FY 16
%
FY 17
%
FY 18
%
Montgomery
13
25.00%
13
25.00%
13
24.07%
Pulaski
17
32.69%
17
32.69%
22
40.74%
Giles
4
7.69%
4
7.69%
3
5.56%
Radford
18
34.62%
18
34.62%
16
29.63%
Total
52
100.00%
52
100.00%
54
100.00%
Fairview District Home Locality Funding
FY 16
%
FY 17
%
FY 18
%
Montgomery
$
43,105
21.04%
$
44,398
21.06%
$
45,270
20.98%
Pulaski
$
87,773
42.83%
$
90,730
43.03%
$
92,952
43.08%
Giles
$
18,316
8.94%
$
18,316
8.69%
$
18,555
8.60%
Radford
$
55,726
27.19%
$
57,398
27.22%
$
58,995
27.34%
Total
$ 204,920
100.00%
$ 210,842
100.00%
$
215,772
100.00%
Fairview District Home Locality Funding
FY 18 Operating
FY 18 Capital
FY 18 Total
Montgomery
$
29,933
$
15,337
$
45,270
Pulaski
$
76,287
$
16,665
$
92,952
Giles
$
8,196
$
10,359
$
18,555
Radford
$
54,848
$
4,147
$
58,995
Total
$ 169,264
$
46,508
$ 215,772
• $3,536 is included for the New River Valley Workshop (Goodwill Industries), which is a decrease of ($7,272) – The agency was budgeted to receive $10,808 for FY 17 to cover transportation and shelter service costs for one client in Montgomery County. However, in FY 17 Goodwill Industries decided it would no longer provide transportation services but would continue shelter services for the client. This change has reduced the cost of providing services for this client from $10,808 to $3,536. The FY 18 budget has been reduced to reflect this change. The Workshop provides jobs for mentally handicapped citizens of the New River Valley. • $5,000 is included for the Children’s Trust to support the Children’s Advocacy Center of the New River Valley, which is level funding – The agency received $5,000 in FY 17 and requested level funding for FY 18. The Child Advocacy Center of the New River Valley is a program offered by the Children’s Trust that brings law enforcement professionals, child protective services investigators, prosecutors, medical and mental health personnel, and child advocates together to ensure that children are provided with the best possible services in order to discuss and heal from alleged abuse. The Children’s Advocacy Center of the New River Valley provides space for trained forensic interviewers to interview abused children in a non-threatening environment. These funds will be used to support rent and utilities for space in Christiansburg for interviews of children throughout the New River Valley. OTHER AGENCIES : P A G E
243
OTHER AGENCIES • $1,500 is included for the Dialogue on Race, which is level funding – In FY 17, the Board of Supervisors provided $1,500 to the Dialogue on Race and asked that this become an annual budgeted amount in support of the yearly forum to discuss issues articulated by the African-American community and work toward solutions.
Public Safety Agencies • $11,467 is included for State Forester, which is level funding – The agency received $11,467 in the FY 17 budget; therefore, this amount represents level funding for FY 18. Based on the invoice from the State Forester for FY 17, the amount needed to cover the fee for FY 18 is $11,467. • $15,715 is included for the Emergency Medical Services Council, which is an increase of $2,604 – The agency received $13,111 in the FY 17 budget and requested $15,715 for FY 18, an increase of $2,604. The mission of the council is to facilitate regional cooperation, planning, and the implementation of an integrated emergency medical services delivery system. • $15,700 is included for the Montgomery County Public Service Authority, which is level funding – These funds are to be used to cover the PSA’s cost of maintaining fire hydrants in the County. • $1,600 is included for the Medical Examiner, which is level funding – The agency received $1,600 in the FY 17 budget; therefore, this amount represents level funding. According to §32.1-283 of the Code of Virginia, the medical examiner is paid $20 per case. This recommendation provides the fee for 80 cases. Through December 2016, $540 has been expended, representing 27 cases. • $821,033 is included for the New River Valley Emergency Communications Regional Authority which is an increase of $32,363 – The Authority received $788,670 in FY 17. Centralized operations began on July 1, 2016. This increase will support the basic operations of the authority.
Educational/Cultural Agencies • $39,346 is included for New River Community College, which is a decrease of ($126) – The agency requested $39,346 in the FY 18 budget. The agency received $39,472 in the FY 17 budget. The County’s funding as well as funding from other local contributing localities is based on a weighted average, local participation formula adopted when the college was established. The formula is a function of three components including: population, true property value, and student enrollment with the greatest weight attributed to student enrollment. The following table illustrates the fund allocation from Montgomery County and surrounding areas. Funds are used for site development costs for capital projects which are not funded by the state. Earmarking these monies for the local share of capital projects will preclude the College from asking localities for additional funds to cover OTHER AGENCIES : P A G E
244
OTHER AGENCIES site development costs. New River Community College Locality
Population
%
Prop. Values
%
S.E.
%
Funding
%
Montgomery
97,653
53.73%
$7,297,499,100
52.54%
1,587
48.09%
$39,346
50.11%
Pulaski
34,332
18.89%
$2,866,621,300
20.64%
695
21.06%
$16,130
20.54%
Giles
16,708
9.19%
$1,213,978,200
8.74%
433
13.12%
$8,998
11.46%
Floyd
15,651
8.61%
$1,723,700,700
12.41%
270
8.18%
$7,156
9.11%
Radford Total
17,403
9.58%
$788,523,600
5.68%
315
9.55%
$6,893
8.78%
181,747
100.00%
$13,890,322,900
100%
3,300
100.00%
$78,523
100.00%
Derived Funding % = [(Pop. %) + (PV %) + 3(SE %)] / 5
• $5,000 is included for The Lyric Council, Inc., which is level funding – The agency received $5,000 in the FY 17 budget; therefore, this amount represents level funding. The Lyric Theatre is home to many music, theatrical, and film venues. This funding equals the amount provided to the Smithfield Plantation and the Montgomery Museum. • $5,000 is included for the Montgomery Museum and Lewis Miller Regional Art Center, Inc., which is level funding – The agency requested $7,000 in FY 18, which is an increase of $2,000. The purpose of the museum and art center is to be a repository for, and to conserve, the history of Montgomery County and its artifacts. This funding recommendation equals the amount provided to the Smithfield Plantation and the Lyric Council. • $5,000 is included for the Smithfield Plantation, which is level funding - The agency requested $5,250 for the FY 18 budget; which is an increase of $250. This funding recommendation equals the amount provided to the Montgomery Museum and the Lyric Council. • $5,000 is included for the Rosa Peters Community Park, which is level funding – The agency received $5,000 in the FY 17 budget and requested $5,000 for FY 18. Playground facilities, basketball courts, and a swimming pool allow children and adults the opportunity for community recreation. The park also has a pavilion available for community use upon request. The funds will help maintain two positions, a lifeguard and playground supervisor, as well as offset operational and maintenance costs. • $10,000 is included for the Christiansburg Institute, which is level funding – The agency received $10,000 in FY 17 and requested $10,000 for FY 18. The mission of the Institute is to preserve its remaining facilities and archives, which for 100 years was the high school for African American students in the New River Valley. The funding will assist the Institute in hosting cultural events, as well as supporting the institute’s operating costs. • $30,000 is included for the Mountain View Humane Spay and Neuter Clinic, which is level funding – The agency received $30,000 in FY 17 and requested $30,000 for FY 18. The agency offers a low cost, high quality option for spay/neuter of dogs and cats. Based on the success of the pilot program to subsidize the cost of the surgery for cats, funds are OTHER AGENCIES : P A G E
245
OTHER AGENCIES provided to continue this program, reducing the cost of surgeries for County residents and addressing the cat overpopulation.
Environmental Agencies • $40,629 is included for the New River Valley Regional Commission, which is an increase of $986 – The agency requested $40,629 for FY 18 and received $39,643 in the FY 17 budget. The NRVRC serves as a planning and coordinating body for the localities of Planning District Four. Its mission is to identify and analyze regional issues and facilitate decision-making to resolve those issues, to serve as an information resource through the regional database, and to develop local and regional plans or strategies that will strengthen local governments’ ability to serve their citizens. The requested amount is based on $1.29 per capita (based on 2015 Census estimates) for the County excluding Virginia Tech and the towns of Blacksburg and Christiansburg. • $13,000 is included for the Skyline Soil and Water Conservation District, which is level funding – A total of $13,000 was requested by the Skyline Soil and Water Conservation District for FY 18, which is level funding. Many of the services provided by the District are to landowners and other consumers regarding general soil quality and management information and referral. The agency promotes conservation techniques and better water quality by offering an annual Grazing School throughout the New River Valley, which includes classes on plant science and grazing techniques for livestock. • $3,000 is included for the New River-Highland Resource Conservation and Development Council, which is level funding – A total of $3,000 was requested by the New River-Highland Resource Conservation and Development Council for FY 18. The council received $3,000 in FY 17. The council provides regional education, training, and technical assistance on conservation and sustained use of natural resources. The agency receives additional funding from 11 other cities and counties as well as 9 planning and conservation districts. Funding from each jurisdiction is based on a set rate across the board and not based on population. • $89,213 is included for the V.P.I. Cooperative Extension Services, which is an increase of $4,103 - A total of $89,213 was requested by the V.P.I. Cooperative Extension Services for FY 18 and represents a total increase of $4,103. A total of $85,110 was included in the FY 17 base budget. Of this $4,103 increase, $2,313 represents the amount of funding that was added to the Cooperative Extension budget off-cycle to cover the cost of salary increases provided by the state during FY 17. In FY 17, the Cooperative Extension Office received $87,423 after the off-cycle appropriation was added to cover existing salaries. The additional funding request of $1,790 is for an additional 5% salary increase for one of the agents in Montgomery County who received an international distinction award. These funds were not requested in FY 17 and were covered by the Cooperative Extension Office for one year. Cooperative Extension provides research-based information to residents in the areas of Agriculture, Horticulture, Human and Family Resources and Youth Development. OTHER AGENCIES : P A G E
246
OTHER AGENCIES The County fully funds one full-time agricultural agent housed in the County, one full-time 4-H agent, 40% of funding for a part-time Master Gardner with Floyd, Pulaski, and Giles Counties each paying 20% of the cost, 50% funding for a Family and Consumer Science Agent, and 100% of a part-time 4-H technician position.
Economic Development Agencies • $1,499 is included for the Montgomery County Chamber of Commerce, which is level funding – A total of $1,499 was included for dues payable to the Montgomery County Chamber of Commerce in the FY 17 Budget. Dues expenses are not expected to change for FY 18. The Chamber works to promote tourism and economic development to prospective newcomers. • $15,036 is included for the New River Valley Airport Commission, which is level funding – A total of $24,332 was requested by the New River Valley Airport Commission for FY 18, an increase of $9,296. The agency received $15,036 in the FY 17 budget. Funding requested is determined using a formula which is a function of jurisdictions’ populations, distance from the airport, and business activity generated at the Airport by industries in respective jurisdictions. With level funding, the County is providing 9.47% of the funding with only 8.40% of clients served.
New River Valley Airport Commission Locality
FY 16
FY 17
% of Total
FY 18 $
% of Total
Montgomery
$
15,036
$
15,036
9.47%
15,036
9.47%
Pulaski
$
94,663
$ 107,239
67.54%
Giles
$
11,547
$
13,104
8.25%
$ 107,239 $
13,104
67.54% 8.25%
Floyd
$
-
$
-
0.00%
$
-
0.00%
Radford
$
18,126
$
23,404
14.74%
$ 23,404
14.74%
Total
$
139,372
$ 158,783
100.00%
$ 158,783
100.00%
New River Valley Airport Commission - Clients Locality
FY 17
Montgomery Pulaski Giles Floyd Radford Total
FY 18
% of Total
697
704
8.40%
5766
5824
69.47%
823
831
9.91%
0
0
0.00%
1014
1024
12.22%
8300
8383
100.00%
• $72,369 is included for the NRV Economic Development Alliance, which is level funding – A total of $83,629 was requested by the NRV Economic Development Alliance for FY 18, an increase of $11,260. The Alliance has a funding formula of $1 per capita for OTHER AGENCIES : P A G E
247
OTHER AGENCIES each member jurisdiction. The Towns of Blacksburg and Christiansburg are included in the population figure used to derive the budget request for Montgomery County; therefore, the funded amount is $72,369 plus the $9,200 requested by the Towns for a total of $81,569 is provided to cover the population of Montgomery County. Of the 10 jurisdictions who fund the Alliance, Montgomery County and the Towns of Blacksburg and Christiansburg provide 48% of the local government funding, and 24% of the total operating budget. New River Valley Economic Development Alliance Funding Source Montgomery County
FY 18 Req.
FY 18 Rec.
% of Total
% of Gov’t Funding
$83,629
$72,369
21%
42%
Christiansburg
$5,000
$5,000
1%
3%
Blacksburg
$4,200
$4,200
1%
2%
$92,829
$81,569
24%
48%
$35,127
$35,127
10%
20%
$1,500
$1,500
0%
1%
$6,000
$6,000
2%
3%
$42,627
$42,627
12%
25%
$16,657
$16,657
5%
10%
$1,000
$1,000
0%
1%
Total MC Pulaski County Dublin Town of Pulaski Total Pulaski Giles County Pearisburg Total Giles Floyd County Total Floyd City of Radford Total Local Govt’ Private Sector Grand Total
$17,657
$17,657
5%
10%
$13,874
$13,874
4%
8%
$13,874
$13,874
4%
8%
$15,859
$15,859
5%
9%
$182,846
$171,586
50%
100%
$171,586
$171,586
50%
$354,432
$343,172
100%
Assumes other jurisdictions fund requests
• $1,500 is included for Membership in the Virginia Institute on Local Government, which is level funding – A total of $1,500 was requested by the Virginia Institute on Local Government for FY 18, which is level funding. The Institute, located at the University of Virginia, provides direct technical assistance and conducts specialized research projects, training, and leadership programs. Staff responds to inquiries on a wide variety of local government topics and provides in-depth research on inquiries with broad multijurisdictional applications. Information technology support services are also available. This recommendation provides funds necessary for membership in the Institute. Benefits of membership include priority access to Institute resources and discounts on publications and training opportunities. Membership dues will remain unchanged for FY 18. • $19,200 is included for the Metropolitan Planning Organization (MPO), which is level funding – A total of $19,200 was requested and is included for the MPO for FY 18, which includes $6,000 for the MPO (level funding) and $13,200 for the Smart Way Bus (level funding). The Blacksburg, Christiansburg, Montgomery Area Metropolitan Planning Organization was established by the Board of Supervisors on January 13, 2003 to evaluate OTHER AGENCIES : P A G E
248
OTHER AGENCIES regional transportation needs and any requirements of the Clean Air Act. To receive funds from the Federal Government, a local match is required. The local match for FY 18 is $6,000 that is dedicated to MPO Planning and $13,200 that is dedicated to the Smart Way Bus. • $210 is included for the Roanoke Valley Transportation Planning Organization, which is an increase of $96 – A total of $210 is included for dues payable to the Roanoke Valley Transportation Planning Organization (RVTPO). The agency requested $210 for FY 18, which is an increase of $96. The organization is responsible for planning and budgeting the use of Federal transportation dollars in the Roanoke region. Dues are calculated on a $0.15 per capita basis. In the past the organization incorrectly used the urbanized area boundary, which had 760 residents. Based on the RVTPO meetings in September of 2014, the organization should have been charging based on the 2040 study boundary which has 1,398 residents. This increase of 638 residents has caused the dues to increase $96 for FY 18. • $50,000 is included for Participation in the Virginia Tech/Montgomery Regional Airport Authority, which is level funding – A total of $50,000 was requested by the Virginia Tech/Montgomery Regional Airport Authority for FY 18. The agency received $50,000 in the FY 17 budget; therefore, this amount represents level funding. The Virginia General Assembly created the Authority in 2002. Member jurisdictions include Virginia Tech, the towns of Blacksburg and Christiansburg, and Montgomery County. The Authority was created to develop a regional authority that would serve surrounding corporate and general aviation markets. Each participating member is to contribute a portion of the subsidy for the airport’s operating budget. • $12,000 is included for Tourism – The County’s transient occupancy rate is 3%, which generates $36,000 in revenue. The County pays 1/3 of this or 1% of the 3% rate to the Tourism Department in accordance with the tourism agreement.
• $60,851 is included for Membership dues in the Virginia’s First Regional Industrial Facility Authority and Participation in the New River Valley Commerce Park project, which is level funding –The County pays $5,000 in annual membership dues to the Authority. In FY 16, the Virginia’s First Regional Industrial Facility Authority restructured the NRV Commerce Park to place the management of the project under the direction of the Authority. The Commerce Park is a regional economic development project consisting of 973 acres located in Dublin that was established in October 1999. The County currently owns 20,309.06 shares or 11.47% of the project with an annual cost of $55,851. Funding for the County’s shares is mandated by the project agreement.
OTHER AGENCIES : P A G E
249
Montgomery County, Virginia Contingencies - General
VOTERS Board of Supervisors County Administrator Contingencies
General
CONTINGENCIES - GENERAL : P A G E
251
CONTINGENCIES - GENERAL
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Contingencies-General
$316,326
$-
$462,000
$462,000
$24,000
$486,000
$24,000
TOTAL EXPENDITURES
$316,326
$-
$462,000
$462,000
$24,000
$486,000
$24,000
General Contingencies
$316,326
$-
$462,000
$462,000
$24,000
$486,000
$24,000
TOTAL EXPENDITURES
$316,326
$-
$462,000
$462,000
$24,000
$486,000
$24,000
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$316,326
$-
$462,000
$462,000
$24,000
$486,000
$24,000
TOTAL REVENUES
$316,326
$-
$462,000
$462,000
$24,000
$486,000
$24,000
EXPENDITURES BY CLASSIFICATION
REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE
CONTINGENCIES - GENERAL : P A G E
252
CONTINGENCIES - GENERAL
About This division provides for contingency reserves to pay for unanticipated expenditures that arise during the year.
Contingencies – General Contingencies – General provides for unknown and unanticipated expenditures that arise during the year but have not been included in the approved budget.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • No Notable Base Budget Adjustments
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $24,000 is Added to the General Contingency Budget – The County has a policy of retaining 1% of the County’s general government portion of the General Fund to cover contingency needs. An additional $24,000 is needed to comply with this policy.
CONTINGENCIES - GENERAL : P A G E
253
Montgomery County, Virginia Contingencies - Special
VOTERS Board of Supervisors County Administrator Contingencies
Special
CONTINGENCIES - SPECIAL : P A G E
255
CONTINGENCIES - SPECIAL
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Contingencies-Special
$92,566
$-
$478,872
$26,898
$1,561,962
$1,588,860
$1,109,988
TOTAL EXPENDITURES
$92,566
$-
$478,872
$26,898
$1,561,962
$1,588,860
$1,109,988
EXPENDITURES BY CLASSIFICATION Contingencies-Special
$92,566
$-
$478,872
$26,898
$1,561,962
$1,588,860
$1,109,988
TOTAL EXPENDITURES
$92,566
$-
$478,872
$26,898
$1,561,962
$1,588,860
$1,109,988
REVENUE BY CLASSIFICATION Local Recovered Costs
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$92,566
$-
$478,872
$26,898
$1,561,962
$1,588,860
$1,109,988
TOTAL REVENUES
$92,566
$-
$478,872
$26,898
$1,561,962
$1,588,860
$1,109,988
TOTAL DESIGNATED REVENUE
CONTINGENCIES - SPECIAL : P A G E
256
CONTINGENCIES - SPECIAL
About This division provides for contingency reserves to pay for expenditures that have been approved but the details of the expenditure have not been resolved.
Contingencies – Special Contingencies – Special serves as a holding account for known issues/expenditures for which the details are not finalized. If the special contingencies funds are not needed, the funds revert to the General Fund balance.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • $4,000 is Included for Costs Associated with Mowing the Shawsville Middle School Athletic Fields – Funding is included to cover the cost for Mountain Valley Charitable Foundation to mow the Shawsville Middle School athletic fields. • $22,898 is Included to Address Potential Environmental Research Studies – Funding is included to provide potential environmental and research studies related to the Mountain Valley Pipe Line project and the Radford Army Ammunition Plant.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $430,000 is Added for a 2% Compensation Scale Adjustment – Additional funding is added to cover a 2% scale adjustment to the County’s compensation plan for County employees effective July 1, 2017. • $30,000 is Added for a 2% Increase to Part-time Non-Classified Wages – Additional funding is added to cover the cost of a 2% increase for part-time non-classified positions. • $751,962 is Added for Costs Associated with Implementing the County’s New Compensation and Classification Study – Additional funding is added to implement the recommendations of the County’s new compensation and classification study. • $100,000 is Added for the Access to Community College Education (ACCE) Program Through New River Community College – The ACCE program is a public/ private partnership to make college available to high school graduates. The locality CONTINGENCIES - SPECIAL : P A G E
257
CONTINGENCIES - SPECIAL designates a dollar amount that is matched by donations from local industries and private sponsors. $100,000 is held in this account for the Board of Supervisors to decide if the County will participate in this model or a similar program. • $250,000 is Added to Address Information Technology Infrastructure Improvements Within County Facilities – Funding is added to address technology infrastructure issues including an upgrade to the County’s land development software. These funds are held in abeyance to support these projects as they are identified.
CONTINGENCIES - SPECIAL : P A G E
258
Montgomery County, Virginia Law Library
VOTERS General Assembly Circuit Court
Law Library
LAW LIBRARY : P A G E
259
LAW LIBRARY
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT Law Library TOTAL EXPENDITURES
$17,600
$13,500
$17,600
$17,600
$-
$17,600
$-
$17,600
$13,500
$17,600
$17,600
$-
$17,600
$-
$17,600
$13,500
$17,600
$17,600
$-
$17,600
$-
$-
$-
$-
$-
$-
$-
$-
$17,600
$13,500
$17,600
$17,600
$-
$17,600
$-
$1,000
$224
$1,000
$1,000
$-
$1,000
$-
$14,000
$10,555
$14,000
$14,000
$-
$14,000
$-
$-
$-
$-
$-
$-
$-
$-
$2,600
$-
$2,600
$2,600
$-
$2,600
$-
$17,600
$10,778
$17,600
$17,600
$-
$17,600
$-
$-
$2,722
$-
$-
$-
$-
$-
$17,600
$13,500
$17,600
$17,600
$-
$17,600
$-
EXPENDITURES BY CLASSIFICATION Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Interest Fees Transfer To County Capital (To)/From Fund Balance TOTAL DESIGNATED REVENUE
TOTAL UNDESIGNATED REVENUE
TOTAL REVENUES
LAW LIBRARY : P A G E
260
LAW LIBRARY
About The Law Library is self-supporting from fees assessed on civil and criminal trials.
Law Library This division provides legal information resources for attorneys and the courts.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. â&#x20AC;˘ No Notable Base Budget Adjustments
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. â&#x20AC;˘ No Addenda Added
LAW LIBRARY : P A G E
261
Montgomery County, Virginia Montgomery County Public Schools
VOTERS Board of Supervisors School Board
Public Schools
Nutrition Fund
Operating Fund
MONTGOMERY COUNTY PUBLIC SCHOOLS : P A G E
263
MONTGOMERY COUNTY PUBLIC SCHOOLS
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT School Operating Fund
$104,667,875
$102,155,853
$104,535,805
$105,096,812
$1,500,000
$106,596,812
School Nutrition Fund
$4,552,043
$889,799
$5,029,272
$5,061,177
$-
$5,061,177
$2,061,007 $31,905
TOTAL EXPENDITURES
$109,219,918
$103,045,652
$109,565,077
$110,157,989
$1,500,000
$111,657,989
$2,092,912
$78,095,214
$77,133,264
$80,148,199
$84,077,764
$-
$84,077,764
$3,929,565
EXPENDITURES BY CLASSIFICATION Instruction Admin/Attend/Health
$4,166,267
$4,126,237
$4,239,253
$4,416,446
$-
$4,416,446
$177,193
Transportation
$5,485,951
$5,070,939
$5,172,040
$5,269,740
$-
$5,269,740
$97,700
Operations & Maintenance
$16,201,006
$15,108,090
$14,256,787
$15,044,887
$-
$15,044,887
$788,100
Non-Instruction
$310,777
$308,663
$310,866
$319,654
$-
$319,654
$8,788
School Nutrition
$4,552,043
$889,799
$5,029,272
$5,061,177
$-
$5,061,177
$31,905
$408,660
$408,660
$408,660
$408,660
$-
$408,660
$-
$-
$-
$-
$(4,440,339)
$1,500,000
$(2,940,339)
$(2,940,339)
$109,219,918
$103,045,652
$109,565,077
$110,157,989
$1,500,000
$111,657,989
$2,092,912
Sales Taxes
$10,677,154
$10,697,213
$11,505,690
$11,542,604
$-
$11,542,604
$36,914
Basic Aid
$(133,145)
Transfer to Debt Service Unallocated Funds TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION
$25,532,165
$25,579,170
$26,056,907
$25,923,762
$-
$25,923,762
Other SOQ
$9,984,161
$9,979,926
$10,461,521
$11,346,698
$-
$11,346,698
$885,177
Incentive Programs
$1,324,778
$1,327,387
$1,191,139
$1,134,020
$-
$1,134,020
$(57,119) $(16,475)
Categorical
$447,586
$680,395
$497,544
$481,069
$-
$481,069
Lottery Funded Programs
$3,114,775
$3,217,935
$3,643,668
$3,649,000
$-
$3,649,000
$5,332
$5,629,671
$6,375,031
$6,674,102
$6,684,575
$-
$6,684,575
$10,473
Other Local Funds
$4,052,369
$3,310,342
$3,730,842
$3,597,119
$-
$3,597,119
$(133,723)
State Recordation
$225,000
$292,445
$225,000
$225,000
$-
$225,000
$-
Other State Funds
$68,376
$53,352
$56,000
$51,478
$-
$51,478
$(4,522)
Federal Funds
Fund Balance
$-
$-
$-
$-
$-
$-
$-
Interest
$-
$3,757
$-
$-
$-
$-
$-
School Transfer to Debt General Fund Transfer TOTAL DESIGNATED REVENUE
TOTAL UNDESIGNATED REVENUE
TOTAL REVENUES
$-
$-
$-
$-
$-
$-
$-
$48,163,883
$44,069,706
$45,522,664
$45,522,664
$1,500,000
$47,022,664
$1,500,000
$109,219,918
$105,586,659
$109,565,077
$110,157,989
$1,500,000
$111,657,989
$2,092,912
$-
$(2,541,007)
$-
$-
$-
$-
$-
$109,219,918
$103,045,652
$109,565,077
$110,157,989
$1,500,000
$111,657,989
$2,092,912
MONTGOMERY COUNTY PUBLIC SCHOOLS : P A G E
264
MONTGOMERY COUNTY PUBLIC SCHOOLS
About Montgomery County Public Schools (MCPS) serves around 9,487 students through 11 elementary schools (grades K-5), four middle schools (grades 6-8), four high schools (grades 9-12), and central administrative offices. MCPS also provides one alternative education school. In addition to the regular education and special education programs other programs include: Title I; elementary art, music, and physical education; elementary, middle, and high school guidance; comprehensive career and technical education; gifted education; programs for at risk students; and extensive extracurricular activities in athletics, fine arts, and academic competitions. The seven elected members of the School Board and the Superintendent of Schools provide leadership and management for the school division.
School Operating Fund The School Operating Budget provides the funds as required to comply with the State Standards of Quality (SOQ) and to meet the Federal requirements under the No Child Left Behind (NCLB) legislation. The budget also incorporates local programs as requested by the community.
School Nutrition Fund The School Nutrition program operates as a separate fund and is self-sustaining for the cost of labor, food supplies, expendable supplies, and equipment repair. Major capital expenditures, utilities, and liability insurance are provided through the school division’s operating budget. Revenues are received from the sale of breakfast, lunch, ala-carte items, catering, and reimbursements from Federal nutrition programs.
Highlights • • • • •
18 of 19 MCPS schools are fully accredited. Reading scores are ranked in the top 13% statewide. Mathematics scores are ranked in the top 25% statewide. Science scores are ranked in the top 11% statewide. MCPS teachers participate in professional development designed to support increased engagement and student achievement. • Leveraging appropriate technology tools, students have more access to resources that support effective instruction. Evidence of increased use of instructional technology is regularly observed in classrooms. • Several schools have seen exponential gains in Mathematics and Reading test scores in the past five years, thanks to the division’s focus on engaging students. • Instructional coaches in Reading and Mathematics are providing additional assistance to teachers in data interpretation, lesson planning and lesson modeling.
MONTGOMERY COUNTY PUBLIC SCHOOLS : P A G E
265
MONTGOMERY COUNTY PUBLIC SCHOOLS
Budget Discussion $106,596,812 is Provided for the School Operating Fund – $106,596,812 in total funding is provided for the School Operating Fund, which represents an increase of $2,061,007 from the FY 17 Budget. Of this amount, County General Fund Dollars total $47,022,664, which is an increase of $1,500,000 for FY 18.
$5,061,177 is Provided for the School Nutrition Fund – $5,061,177 in total funding is provided for the School Nutrition Fund, which represents an increase of $31,905 from the FY 17 Budget.
MONTGOMERY COUNTY PUBLIC SCHOOLS : P A G E
266
Montgomery County, Virginia Montgomery County Public Schools Capital
VOTERS Board of Supervisors School Board
Public Schools
School Capital
MONTGOMERY COUNTY PUBLIC SCHOOLS - CAPITAL : P A G E
267
MONTGOMERY COUNTY PUBLIC SCHOOLS - CAPITAL
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
Addenda
=
FY 18
Rec. 18/
Recommended
App. 17
EXPENDITURES BY DEPARTMENT School Capital Construction
$2,162,931
$-
$1,496,000
$1,524,000
$-
$1,524,000
$28,000
$221,920
$221,920
$-
$-
$-
$-
$-
$2,384,851
$221,920
$1,496,000
$1,524,000
$-
$1,524,000
$28,000
Personal Services
$-
$-
$-
$-
$-
$-
$-
Operations & Maintenance
$-
$-
$-
$-
$-
$-
$-
$2,162,931
$-
$1,496,000
$1,524,000
$-
$1,524,000
$28,000
Transfer to Debt Service TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION
Capital Outlay Transfer to Debt Service TOTAL EXPENDITURES
$221,920
$221,920
$-
$-
$-
$-
$-
$2,384,851
$221,920
$1,496,000
$1,524,000
$-
$1,524,000
$28,000
$2,162,931
$2,162,931
$1,496,000
$1,524,000
$-
$1,524,000
$28,000
$-
$1,253
$-
$-
$-
$-
$-
$221,920
$-
$-
$-
$-
$-
$-
$2,384,851
$2,164,184
$1,496,000
$1,524,000
$-
$1,524,000
$28,000
$-
$(1,942,264)
$-
$-
$-
$-
$-
$2,384,851
$221,920
$1,496,000
$1,524,000
$-
$1,524,000
$28,000
REVENUE BY CLASSIFICATION General Fund Transfer Interest Fund Balance/Other Revenue TOTAL DESIGNATED REVENUE
TOTAL UNDESIGNATED REVENUE
TOTAL REVENUES
MONTGOMERY COUNTY PUBLIC SCHOOLS - CAPITAL : P A G E
268
MONTGOMERY COUNTY PUBLIC SCHOOLS - CAPITAL
About Montgomery County Public Schools Capital Fund dollars are earmarked to be used in the future for new school capital projects.
Schools Capital Fund The School Capital Fund is used to fund future school capital projects.
Highlights • Funds accrued from the set-aside of two cents from the real estate tax will provide a portion of the cash required for the expansion of the Falling Branch Elementary School.
Budget Discussion • $1,524,000 is Provided for School Capital Needs – $1,524,000 or 2 cents of the real estate tax rate has been earmarked for future school capital needs. These funds are held in a special capital fund separate from the School Operating Fund. These funds have been set aside for future school capital needs.
MONTGOMERY COUNTY PUBLIC SCHOOLS - CAPITAL : P A G E
269
Montgomery County, Virginia General Government Debt Services
VOTERS Board of Supervisors County Administrator General Government Debt Services
County Debt Service
School Debt Service
GENERAL GOVERNMENT DEBT SERVICES : P A G E
271
GENERAL GOVERNMENT DEBT SERVICES
Budget Summary Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT County Debt Service
$5,532,361
$5,528,635
$5,281,261
$5,281,261
$-
$5,281,261
$-
School Debt Service
$18,388,677
$18,371,551
$18,078,252
$18,078,252
$-
$18,078,252
$-
TOTAL EXPENDITURES
$23,921,038
$23,900,186
$23,359,513
$23,359,513
$-
$23,359,513
$-
$14,366,403
$14,366,403
$14,723,702
$15,023,888
$-
$15,023,888
$300,186
$9,519,635
$9,519,633
$8,600,811
$7,757,356
$-
$7,757,356
$(843,455)
$35,000
$14,150
$35,000
$35,000
$-
$35,000
$-
$-
$-
$-
$543,269
$-
$543,269
$543,269
$23,921,038
$23,900,186
$23,359,513
$23,359,513
$-
$23,359,513
$-
EXPENDITURES BY CLASSIFICATION Principal Interest Administrative Costs Reserve Funds TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION General Fund Transfer
$21,527,532
$21,819,037
$21,336,953
$21,336,953
$-
$21,336,953
$-
School Capital Fund Transfer
$221,920
$221,920
$-
$-
$-
$-
$-
School Energy Bond Savings
$408,660
$408,660
$408,660
$408,660
$-
$408,660
$-
Courthouse Maintenance
$79,982
$54,293
$79,982
$79,982
$-
$79,982
$-
School Operating Transfer
$-
$-
$-
$-
$-
$-
$-
County Capital Transfer
$-
$596
$-
$-
$-
$-
$-
$186,471
$139,860
$186,471
$186,471
$-
$186,471
$-
Lease Revenue Debt Service Fund Balance QSCB Interest Subsidy Interest/Freed Up Debt Service Reserve TOTAL DESIGNATED REVENUE
TOTAL UNDESIGNATED REVENUE
TOTAL REVENUES
$-
$-
$-
$-
$-
$-
$-
$1,347,447
$1,255,821
$1,347,447
$1,347,447
$-
$1,347,447
$-
$149,026
$-
$-
$-
$-
$-
$-
$23,921,038
$23,900,186
$23,359,513
$23,359,513
$-
$23,359,513
$-
$-
$-
$-
$-
$-
$-
$-
$23,921,038
$23,900,186
$23,359,513
$23,359,513
$-
$23,359,513
$-
GENERAL GOVERNMENT DEBT SERVICES : P A G E
272
GENERAL GOVERNMENT DEBT SERVICES
About General Government Debt Service division includes principal, interest and administrative fees on long-term outstanding debt. Debt service accounts are required for the issuance of the bonds to fund new county buildings and schools, building improvements and renovations and other capital improvements.
County Debt Service This includes principal, interest and administrative fees for all County long-term oustanding debt.
School Debt Service School Debt Service includes principal, interest and administrative fees for all school long-term outstanding debt.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. Debt service has been funded from various sources: monies from the School Operating fund, courthouse maintenance fees, lease revenue from the New River Valley Emergency Communications Regional Authority, and the General Fund. • Reallocation of Base Debt Service Resources – Debt service costs decreased by ($543,269). These savings were generated primarily from the 2011 VPSA bond refunding. The decrease consists of the following: • Savings on County Debt • Savings on School Debt • Total decrease
($ 48,487) ($494,782) ($543,269)
Retaining these monies in the base budget accomplishes two objectives: 1. Allows unused monies at year end to be transferred to the capital projects funds for future projects, and 2. Provides future capacity to offset the increased debt service costs in FY 22 for new school construction. The data in the chart assumes the maximum borrowing capacity of $37 million is issued. By retaining these funds in the base budget for future debt service, the estimated increased debt service cost of $2.4 million in FY 22 can be offset by over $1 million in the Debt Service Fund base budget.
GENERAL GOVERNMENT DEBT SERVICES : P A G E
273
GENERAL GOVERNMENT DEBT SERVICES
Total Debt Service 30
Dollars in Millions
25
24.11
22.82
22.10
21.97
21.85
2.36
21.75
20
15
10
5
2018
2019
Existing Debt
2020 Fiscal Year
2021
2022
Additional $37 Million
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. â&#x20AC;¢ No Addenda Added
GENERAL GOVERNMENT DEBT SERVICES : P A G E
274
Montgomery County, Virginia Montgomery County Capital
VOTERS Board of Supervisors County Capital
MONTGOMERY COUNTY CAPITAL : P A G E 275
MONTGOMERY COUNTY CAPITAL
Change FY 16
FY 16
FY 17
FY 18
Revised
Actual
Approved
Base
FY 18 +
FY 18
Addenda
Rec. 18/
= Recommended
App. 17
EXPENDITURES BY DEPARTMENT County Capital
$1,553,113
$1,064,987
$1,557,000
$1,578,000
$100,000
$1,678,000
$121,000
$1,553,113
$1,064,987
$1,557,000
$1,578,000
$100,000
$1,678,000
$121,000
Personal Services
$-
$-
$-
$-
$-
$-
$-
Operations & Maintenance
$-
$-
$-
$-
$-
$-
$-
$1,553,113
$1,064,987
$1,557,000
$1,578,000
$100,000
$1,678,000
$121,000
$1,553,113
$1,064,987
$1,557,000
$1,578,000
$100,000
$1,678,000
$121,000
$1,553,113
$1,553,113
$1,557,000
$1,578,000
$100,000
$1,678,000
$121,000
Transfer from Law Library
$-
$-
$-
$-
$-
$-
$-
Fund Balance/Other Revenue
$-
$-
$-
$-
$-
$-
$-
Transfer to Debt Service
$-
$-
$-
$-
$-
$-
$-
$1,553,113
$1,553,113
$1,557,000
$1,578,000
$100,000
$1,678,000
$121,000
$-
$(488,126)
$-
$-
$-
$-
$-
$1,553,113
$1,064,987
$1,557,000
$1,578,000
$100,000
$1,678,000
$121,000
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION
Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Transfer from General Fund
TOTAL DESIGNATED REVENUE
TOTAL UNDESIGNATED REVENUE
TOTAL REVENUES
MONTGOMERY COUNTY CAPITAL : P A G E
276
MONTGOMERY COUNTY CAPITAL
About The County Capital division is used to fund the costs of future County capital project needs.
County Capital Dollars earmarked in this division will be used in future years for County capital needs.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • $1,143,000 is Included for Capital – The base budget includes $1,143,000 or one and 1/2 penny of the real estate tax rate for Fire and Rescue capital needs. • $35,000 is Included for General County Capital Infrastructure or Maintenance needs – The $35,000 was added during the FY 16 budget process. • $400,000 is Included for County Capital Maintenance Projects – $400,000 is included in the County Capital budget to provide an ongoing source of capital maintenance funding to cover the County’s existing buildings and infrastructure. Ongoing projects include roofing replacements, Heating Ventilation and Air Conditioning (HVAC) upgrades, carpeting, paving, and other major systems’ maintenance. Currently the County does not have an ongoing source of capital maintenance funding to address its existing major infrastructure systems.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $100,000 is Added for County Capital Maintenance Projects – $100,000 is added to the County Capital budget to provide a total of $500,000 as an ongoing source of capital maintenance funding for the County’s existing buildings and infrastructure.
MONTGOMERY COUNTY CAPITAL : P A G E
277