MONTGOMERY COUNTY, VIRGINIA
PROPOSED BUDGET
for fiscal year 2020
MONTGOMERY COUNTY, VIRGINIA
PROPOSED BUDGET
for fiscal year 2020
BOARD OF SUPERVISORS
Todd King Chair District D
April DeMotts Vice Chair District G
Steve Fijalkowski District C
Sara Bohn District A
Darrell Sheppard District E
Chris Tuck District B
Mary Biggs District F
F. Craig Meadows | County Administrator L. Carol Edmonds | Deputy County Administrator Angela M. Hill | Director of Finance/Chief Fin. Officer Marc M. Magruder | Budget Manager Susan S. Dickerson | Administrative Coordinator
COVER IMAGES Top row (left to right) Riner fire station groundbreaking, Roam NRV launch and inaugural ride Second row (left to right) Broomin’ and Bloomin’ volunteer, Junior Appalachian Musicians (JAM) program Third row (left to right) Renovation and construction of Hobby Lobby, Caturday at Montgomery-Floyd Regional Library, Froghoppers Summer Camp with Parks and Recreation Bottom row: Renew the New
MONTGOMERY COUNTY, VIRGINIA
PROPOSED BUDGET
for fiscal year 2020
TABLE OF CONTENTS
Table of Contents OVERVIEW OF MONTGOMERY COUNTY .......................................................................... 5 BUDGET SUMMARY .............................................................................................................. 13 All Funds Summary......................................................................................................................................23 Expenditures by Division ...........................................................................................................................27 Summary of Full-Time Employees/Equivalents ...............................................................................31 Graphs ...............................................................................................................................................................35 Organization Chart ......................................................................................................................................53
UNDERSTANDING THE BUDGET ........................................................................................ 57 REVENUE SUMMARY ............................................................................................................ 65 Revenue Estimates ......................................................................................................................................79 Financial Policies...........................................................................................................................................93
EXPENDITURE PLANS .......................................................................................................... 97 Revenue Sharing ...........................................................................................................................................99 Board of Supervisors...................................................................................................................................103 County Administration ...............................................................................................................................107 County Attorney ...........................................................................................................................................113 Financial and Management Services.....................................................................................................117 Insurance..........................................................................................................................................................121 Information Technology ............................................................................................................................125 Commissioner of the Revenue - Compensation Board .................................................................129 Commissioner of the Revenue - Assessments ..................................................................................133 Treasurer - Compensation Board ...........................................................................................................137 Treasurer - Collections ...............................................................................................................................141 Electoral Board/Registrar .........................................................................................................................145 Internal Services............................................................................................................................................149 Commonwealth Attorney ..........................................................................................................................153 Circuit Court ...................................................................................................................................................157 General District Court .................................................................................................................................161 Juvenile and Domestic Relations Court...............................................................................................165 Magistrate ........................................................................................................................................................169 Clerk of the Circuit Court ..........................................................................................................................173 Sheriff - Compensation Board .................................................................................................................177 Sheriff - County .............................................................................................................................................181 Fire Departments and Rescue Squads .................................................................................................187 Animal Care and Adoption Center ........................................................................................................193 General Services ...........................................................................................................................................199 Engineering and Regulatory Compliance ...........................................................................................205
Children’s Services Act...............................................................................................................................209 Human Services.............................................................................................................................................213 New River Valley Health District ............................................................................................................217 Social Services ...............................................................................................................................................221 Parks and Recreation ..................................................................................................................................225 Regional Library System............................................................................................................................231 Planning and GIS Services ........................................................................................................................237 Economic Development.............................................................................................................................241 Other Agencies..............................................................................................................................................245 Contingencies - General.............................................................................................................................261 Contingencies - Special..............................................................................................................................265 Law Library .....................................................................................................................................................269 Montgomery County Public Schools ....................................................................................................273 Montgomery County Public Schools Capital .....................................................................................277 General Government Debt Services ......................................................................................................281 Montgomery County Capital ....................................................................................................................285
MONTGOMERY COUNTY, VIRGINIA
PROPOSED BUDGET
for fiscal year 2020
OVERVIEW OF MONTGOMERY COUNTY
OVERVIEW OF MONTGOMERY COUNTY
Montgomery County, Virginia Since its founding in the eighteenth century, Montgomery County has experienced a rich history in agriculture, manufacturing, and technology with ties to notable historical figures to include George Washington and even Daniel Boone. The County has experienced consistent growth throughout the years. Montgomery County - which is home to two of the state’s four largest towns, Blacksburg and Christiansburg - is a high-tech community strategically located on the Interstate 81 corridor. The County provides a full range of services to its 99,433 residents to include: law enforcement; fire and rescue; planning and GIS; economic development; social services; courts; parks and recreation; general services; engineering and regulatory services; animal control; libraries; and schools. Montgomery County traces its origin to 1776 when it was formed and named after General Richard Montgomery, an American hero of the French and Indian War and the American Revolution. The first settlement, Draper’s Meadow, was established in the 1740s but was destroyed by Shawnee Indians during the French and Indian War. Christiansburg, the county seat, was incorporated in 1792 and named in honor of Colonel William Christian. This community was an important stop on the Wilderness Road, which roughly corresponds to the present day U.S. Route 11. As the retail hub of the County, Christiansburg is host to several shopping centers and restaurants. Blacksburg was incorporated in 1871. The town originated on tracts of land donated by William Black - for whom it was named - and was established at the same site as the previous OVERVIEW OF MONTGOMERY COUNTY : 7
OVERVIEW OF MONTGOMERY COUNTY settlement of Draper’s Meadow. Blacksburg is home to Virginia Tech, one of the nation’s leading educational institutions and research universities. The town is also home to the Virginia Tech Corporate Research Center. Graduates from area colleges and universities add to the abundant, educated workforce to make a pro-business community with a solid mix of high-tech, manufacturing, retail and professional services - including a variety of Fortune 500 firms.
Snapshot: Population and Economy The graphics and charts provided below have been obtained from the Labor Market Information report provided by the Virginia Employment Commission.
Status of our Economy:
Expected to outgrow our urban neighbor by 2030. Source: Weldon Cooper Center for Public Service, U.Va., 2017.
Population by Gender Source: 2010 Census.
Male 52%
Population by Gender
Female 48%
OVERVIEW OF MONTGOMERY COUNTY : 8
OVERVIEW OF MONTGOMERY COUNTY Population by Age
Population by Age
Source: 2010 Census. Under 5 years 5-9 years 10-14 years 15-19 years
20-24 years 25-29 years 30-34 years 35-39 years
40-44 years 45-49 years 50-54 years 55-59 years 60-64 years
65-69 years 70-74 years 75-79 years 80-84 years 85 years and over
0
5000
10000
15000 Asian 5% Black or African American 4%
Hispanic 3% Multiple Races 2%
White 85%
Other 1%
Population by Race/Ethnicity
American Indian or Alaskan Native <1% Native Hawaiian/Pacific Islander <1%
OVERVIEW OF MONTGOMERY COUNTY : 9
20000
OVERVIEW OF MONTGOMERY COUNTY Projected Population Change Source: U.S. Census Bureau, Virginia Employment Commission. Projected Population Change: Montgomery County 140000
120000
100000
80000
60000
40000
20000
0 2000
2010
2020
2030
2040
Projected Population Change: Virginia 12000000
10000000
8000000
6000000
4000000
2000000
0 2000
2010
2020
2030
2040
Economic Profile Montgomery County maintains a few of the very industries that were popular at its inception to include agriculture and manufacturing. In addition, technology, health care, education, retail, hospitality, and food service are now among popular industries throughout the county. According to the Local Area Unemployment Statistics by the Virginia Employment Commission, Montgomery County consistently maintains an average unemployment rate that is lower than the national average, with a recorded rate of 2.5 percent compared to the national rate of 3.7 percent as of December 2018. OVERVIEW OF MONTGOMERY COUNTY : 10
OVERVIEW OF MONTGOMERY COUNTY Unemployment Rates - Past 12 Months Source: Virginia Employment Commission, Economic Information & Analytics, Local Area Unemployment Statistics. Montgomery County
Virginia
United States
Dec. 2017
3.1%
3.3%
3.9%
Jan. 2018
3.7%
3.7%
4.5%
Feb. 2018
3.2%
3.3%
4.4%
Mar. 2018
3.2%
3.3%
4.1%
Apr. 2018
2.7%
2.8%
3.7%
May 2018
2.7%
2.9%
3.6%
Jun. 2018
3.5%
3.3%
4.2%
Jul. 2018
3.1%
2.9%
4.1%
Aug. 2018
3.1%
3.1%
3.9%
Sept. 2018
2.7%
2.7%
3.6%
Oct. 2018
2.7%
2.8%
3.5%
Nov. 2018
2.8%
2.7%
3.5%
Dec. 2018
2.5%
2.6%
3.7%
Date
Employment by Industry Source: Virginia Employment Commission, Economic Information & Analytics, Quarterly Census of Employment and Wages (QCEW), 3rd Quarter (July, August, September) 2018. Industry
Number of Employees
Mining, Quarrying, and Oil and Gas Extraction
62
Unclassified
107
Agriculture, Forestry, Fishing and Hunting
86
Management of Companies and Enterprises
113
Federal Government
212
Transportation and Warehousing
382
Educational Services
409
Arts, Entertainment, and Recreation
387
Wholesale Trade
468
Information
423
Finance and Insurance
520
Real Estate and Rental and Leasing
732
Construction
1030
Other Services (except Public Administration)
1015
Administrative and Support and Waste Management
1643
Professional, Scientific, and Technical Services
2339
Local Government
3974
OVERVIEW OF MONTGOMERY COUNTY : 11
OVERVIEW OF MONTGOMERY COUNTY
Industry
Number of Employees
Health Care and Social Assistance
4265
Accommodation and Food Services
4346
Retail Trade
5015
Manufacturing
5216
State Government
8953
Government Total
13139
OVERVIEW OF MONTGOMERY COUNTY : 12
MONTGOMERY COUNTY, VIRGINIA
PROPOSED BUDGET
for fiscal year 2020
BUDGET SUMMARY
BUDGET SUMMARY
Introduction The FY 20 County proposed budget for all funds (net of transfers) totals $201 million. The General Fund budget totals $130.2 million, including transfers to other funds, such as the School Operating Fund. The School Operating Fund totals $115.6 million, including the transfer from the County of $51 million. The general government portion of the General Fund (net of transfers to other funds) totals $51 million and the School Operating Fund (net of transfers) totals $115.2 million. The total County budget also includes the Debt Service Fund ($23.4 million), the Law Library Fund ($17,600), the School Nutrition Fund ($4.5 million), funding for County Capital ($3.5 million), School Capital ($3 million), and the Economic Development Authority Incentive Program ($0.4 million). The proposed FY 20 real estate tax rate remains at 89 cents per $100 of assessed value as was approved in the FY 19 budget. Due to the recent general real estate reassessment, which is conducted every four years, the revenue neutral tax rate would be 83 cents, a reduction of 6 cents. Debt Service Schools 9% Debt Service County 3% County Capital 2%
General Govt 25%
FY 20 Proposed Budget $201 Million
School Capital 2% School Nutrition 2%
School Operating 57%
BUDGET SUMMARY : 15
BUDGET SUMMARY GENERAL FUND General Fund Summary
FY 19 Budget
Real Estate Tax Rate
FY 20 Budget
Difference
% Change
0.89
0.89
-
-
122,151,341
130,171,975
8,020,634
6.57%
122,151,341
130,171,975
8,020,634
6.57%
General Government Admininstration
5,997,870
6,295,729
297,859
4.97%
Tax Assessment and Collection
2,024,238
2,021,490
(2,748)
-0.14%
Revenue Total General Fund Revenue
Judicial Administration
2,002,609
2,081,940
79,331
3.96%
Public Safety
17,729,909
18,100,918
371,009
2.09%
Public Works
5,058,729
5,217,849
159,120
3.15%
Health and Welfare
9,124,686
9,309,368
184,682
2.02%
Parks, Recreation and Cultural
3,692,926
4,037,207
344,281
9.32%
2,318,107
2,520,084
201,977
8.71%
615,150
1,395,118
779,968
126.79%
Subtotal General Government Portion of General Fund
48,564,224
50,979,703
2,415,479
4.97%
Transfer - School Operating
47,982,664
50,982,664
3,000,000
6.25%
Transfer - Debt Service
21,336,953
21,336,953
-
0.00%
Transfer - School Capital
1,550,000
2,956,132
1,406,132
90.72%
380,000
380,000
-
0.00%
2,337,500
3,536,523
1,199,023
51.30%
122,151,341
130,171,975
8,020,634
6.57%
Community Development Contingencies
Transfer - EDA Transfer - County Capital Total General Fund Expenditures
Summaries of Major Expenditure Areas General Administration General Administration
FY 19 Budget
Revenue Refunds
$195,000
Board of Supervisors County Administration
FY 20 Budget
Difference
% Change
$195,000
$0
$265,762
$261,638
($4,124)
-1.55%
$683,681
$758,348
$74,667
10.92%
Human Resources
$681,936
$707,714
$25,778
3.78%
Public Information
$270,236
$264,853
($5,383)
-1.99%
County Attorney
$313,938
$338,416
$24,478
7.80%
$1,183,170
$1,179,663
($3,507)
-0.30%
$257,962
$207,962
($50,000)
-19.38%
$1,755,843
$1,928,841
$172,998
9.85%
Financial & Management Services Insurance Information Technology Registrar Total
0.00%
$390,342
$453,294
$62,952
16.13%
$5,997,870
$6,295,729
$297,859
4.97%
In the area of General Administration, the budget increases are in five areas: County Administration, Human Resources, County Attorney, Information Technology, and the Registrar.
BUDGET SUMMARY : 16
BUDGET SUMMARY County Administration - funds are added for a full-time Management/Policy Analyst to conduct county-wide studies, evaluate work functions, and analyze County policy issues.
Human Resources – funds are added for 30 hours of part-time compensation per week to assist the department with tracking family medical leave and scanning personnel records.
Information Technology –funds add one full-time Application Specialist to support land record and MUNIS applications, one full-time Technology Support Specialist I to support the Sheriff’s Office and public safety functions, two interns for application and web development, as well as software maintenance contract increases.
Registrar – funds are added for new poll book software and maintenance service contract increases.
County Attorney – funds were transferred from the Board of Supervisors budget to cover the cost of producing the County Code. Decreases occurred in the Board of Supervisors, Public Information, Finance and Insurance. Previously, the Health Insurance budget covered the cost of a health insurance consultant. The consultant helps the County manage its self-insured health insurance program. This program has adequate funding to cover the consultant cost; therefore, $50,000 is reduced from the Health Insurance base budget. Reductions in Public Information and Finance are related to changes in employee elections for health insurance from the prior year. The Boards’ budget decreased as discussed previously in the County Attorney section.
Tax Assessment and Collection Tax Assessment and Collection Commissioner of Revenue Treasurer Total
FY 19 Budget
FY 20 Budget
$1,011,375
Difference
$1,011,420
% Change $45
0.00%
$1,012,863
$1,010,070
($2,793)
-0.28%
$2,024,238
$2,021,490
($2,748)
-0.14%
In the area of Tax Collection and Assessment, the changes are related to turnover and vacancy savings.
Judicial Administration Judicial Administration Circuit Court General District Court Juvenile & Domestic Relations Court Magistrate
FY 19 Budget
FY 20 Budget
Difference
% Change
$142,057
$210,738
$68,681
48.35%
$21,711
$21,711
$0
0.00%
$20,524
$20,524
$0
0.00%
$5,000
$5,000
$0
0.00%
Clerk of the Circuit Court
$680,434
$682,998
$2,564
0.38%
Commonwealth Attorney
$1,132,883
$1,140,969
$8,086
0.71%
$2,002,609
$2,081,940
$79,331
3.96%
Total
The most significant change in Judicial Administration is the addition of a Law Clerk position to support the Circuit Court Judges. Other changes are due to turnover in the Clerk of the Circuit BUDGET SUMMARY : 17
BUDGET SUMMARY Court and the Commonwealth Attorney’s Offices.
Public Safety Public Safety
FY 19 Budget
Emergency Services Coordinator
FY 20 Budget
Difference
% Change
$153,011
$153,874
$863
0.56%
$14,560,606
$14,687,169
$126,563
0.87%
$782,000
$810,901
$28,901
3.70%
$69,482
$70,152
$670
0.96%
Animal Control
$217,061
$218,545
$1,484
0.68%
Animal Care and Adoption Center
$484,531
$618,783
$134,252
27.71%
$1,463,218
$1,541,494
$78,276
5.35%
$17,729,909
$18,100,918
$371,009
2.09%
Sheriff NRV Emergency Comm. Regional Authority Other Public Safety Outside Agencies
Volunteer Fire and Rescue Total
The largest expenditure in the Public Safety area is for the Sheriff’s Office, representing 81% of the total. Local funds of $10 million, or 68%, support the Sheriff’s Office. State and other funds provide only 32% of the total funding.
Sheriff's Office Local Funding $12
$10 9.43
9.68
9.76
9.74
FY 16
FY 17
FY 18
10.00
9.94
FY 19
FY 20
Millions
$8
$6
$4
$2
$0 FY 15
Sheriff - Additional funds have been added to provide one full-time investigator in the Sheriff’s office, mapping and analysis software to assist with criminal investigations and a storage cabinet.
Animal Care and Adoption Center - The largest increase in funding in the public safety category from FY 19 to FY 20 is for the Animal Care and Adoption Center, of which $50,730 is offset by fee revenue. Increases include one full-time office technician and part-time monies to increase hours for shelter assistants.
Fire and Rescue - an additional $78,276 was required to meet the Regional Fire and Rescue Commission’s recommendations for FY 20. BUDGET SUMMARY : 18
BUDGET SUMMARY Public Works Public Works
FY 19 Budget
General Services
FY 20 Budget
Difference
% Change
$517,661
$518,175
Facilities Maintenance
$2,618,663
$2,797,437
$178,774
6.83%
Solid Waste & Recycling
$1,922,405
$1,902,237
($20,168)
-1.05%
$5,058,729
$5,217,849
$159,120
3.15%
Total
$514
0.10%
The largest increase in funding for the Public Works area is in Facility Maintenance. Included are funds for 2 full-time laborers and increased funds for centralized maintenance, which support smaller projects in County facilities. The decrease in Solid Waste is due to turnover and vacancy savings.
Health and Welfare Health and Welfare
FY 19 Budget
Childrenâ&#x20AC;&#x2122;s Services Act
FY 20 Budget
Difference
% Change
$1,651,969
$1,651,969
$0
0.00%
$393,518
$366,594
($26,924)
-6.84%
$596,435
$596,435
$0
0.00%
$759,137
$782,836
$23,699
3.12%
Social Services
$5,723,627
$5,911,534
$187,907
3.28%
Total
$9,124,686
$9,309,368
$184,682
2.02%
Human Services Public Health Human Service Outside Agencies
In the area of Health and Welfare, the largest expenditure increase is due to the addition of 4 new Social Services positions. During FY 2019, 2 new positions were added as part of Medicaid expansion. Federal and state funds covered the costs of the positions. For the FY 20 budget, 2 additional Family Services Specialist positions have been added to address workload issues within the department. Previously, in the Human Services category, Community Services was funded by the Virginia Juvenile Community Crime Control Act grant and supplemental County funding. The number of cases has now decreased and County funding is no longer needed.
Parks, Recreation, and Cultural Parks, Recreation, Educational/Culture Parks and Recreation Regional Library Educational/Cultural Outside Agencies Total
FY 19 Budget
FY 20 Budget
Difference
% Change
$1,231,178
$1,281,110
$49,932
4.06%
$2,107,279
$2,149,957
$42,678
2.03%
$354,469
$606,140
$251,671
71.00%
$3,692,926
$4,037,207
$344,281
9.32%
In Parks and Recreation, funds have been added for parks maintenance equipment. In the Library, additional funds have been provided to increase a 20 hour per week part-time classified childrenâ&#x20AC;&#x2122;s specialist position to full-time and to increase two 25 hour per week part-time non-classified catalog assistants to two 30 hour classified positions. The largest increase in the Educational/ Cultural Outside Agencies area is additional funds for the Access to Community College Education (ACCE) Program as $250,000 was added to implement the second year of the program.
BUDGET SUMMARY : 19
BUDGET SUMMARY Community Development Community Development
FY 19 Budget
FY 20 Budget
Planning & GIS
$699,820
$884,298
Economic Development
$407,378 $149,411 $236,127
Environmental Outside Agencies Economic Development Outside Agencies Engineering & Regulatory Compliance Total
Difference
% Change
$184,478
26.36%
$407,293
($85)
-0.02%
$153,706
$4,295
2.87%
$242,327
$6,200
2.63%
$825,371
$832,460
$7,089
0.86%
$2,318,107
$2,520,084
$201,977
8.71%
The largest increase in Community Development is in the Planning & GIS Division. An additional full-time planner for the Planning and GIS Division and funding to cover the County’s new land development management system and GIS software upgrade are included in the FY 20 budget.
Contingencies Contingencies
FY 19 Budget
General Contingencies
$486,000
FY 20 Budget $511,618
Difference
% Change
$25,618
5.27%
Special Contingencies
$129,150
$883,500
$754,350
584.09%
Total
$615,150
$1,395,118
$779,968
126.79%
The County’s Financial Policies include retaining 1% of the general government portion of the County’s General Fund budget to provide funds for unknown and unanticipated expenditures that may arise during the year that are not included in the budget. To comply with this, $25,618 is added for a total of $511,618. Special contingencies is a “holding account” where an estimated amount of funding is held in abeyance for programs or initiatives until further information is available and final decisions are made.
Employee Compensation A 3.5% across the board compensation increase for all classified and non-classified County employees on July 1, 2019 is included.
Other Accounts Funding is held to address potential local match requirements of the NRV Health District and $36,000 is held in abeyance for future allocation by the Board of Supervisors.
Interfund Transfers Interfund Transfers Transfer to School Operating
FY 19
FY 20
Change
%
$47,982,664
$50,982,664
Transfer to Debt Service
$21,336,953
$21,336,953
$-
0%
Transfer to School Capital
$1,550,000
$2,956,132
$1,406,132
91%
$380,000
$380,000
$-
0%
Transfer to the EDA
$3,000,000
6%
Transfer to County Capital
$2,337,500
$3,536,523
$1,199,023
51%
General Fund Transfers
$73,587,117
$79,192,272
$5,605,155
8%
$408,660
$408,660
$-
0%
Transfer to Debt Service School Operating Fund Transfers Total Transfers
$408,660
$408,660
$-
0%
$73,995,777
$79,600,932
$5,605,155
8%
BUDGET SUMMARY : 20
BUDGET SUMMARY Transfer to the School Operating Fund County funding in the FY 20 budget for the School Operating Fund totals $51 million which is an increase of $3 million from FY 19 to FY 20.
Transfer to the Debt Service Fund Funds for debt service remain the same with the savings from recent bond refundings being earmarked for future debt costs.
Transfer to the School Capital Fund 3.5 cents of the real estate tax rate are earmarked for the School Capital Fund. FY 20 includes 1.5 cents more than the 2 cents provided in FY 19, as well as the increased penny value due to growth in assessed value.
Transfer to the Economic Development Authority (EDA) Funds are transferred to the EDA for economic development incentives.
Transfer to the County Capital Fund 1.5 cents of the real estate tax rate are included for Fire and Rescue capital needs. In addition, $785,000 is transferred to address County capital maintenance needs and represents a $250,000 increase over FY 19. Other monies include $390,000 for parks and recreation capital projects, $250,000 to address technology infrastructure issues, and 1 cent of the real estate tax rate is added in FY 20 for future County Capital.
Detailed explanations of the expenditure recommendations, a recap of expenditures by fund, County dollars by division, position (FTE) listing, and a graphic summary of the FY 20 Proposed Budget are included in Appendices.
BUDGET SUMMARY : 21
MONTGOMERY COUNTY, VIRGINIA
PROPOSED BUDGET
for fiscal year 2020
B UDG E T S UMMA R Y, A P P E N DIX A
All Funds Summary
All Funds Budget FY 2020 Revenues By Type General Property Taxes
General Fund
Law Library
School Operating
School Nutrition
School Capital
County Capital
Debt Service
EDA
Transfers
Grand Total
$101,119,135
$-
$-
$-
$-
$-
$-
$-
$-
$101,119,135
$13,499,892
$-
$-
$-
$-
$-
$-
$-
$-
$13,499,892
$1,229,199
$-
$-
$-
$-
$-
$-
$-
$-
$1,229,199
$14,323,749
$15,000
$64,625,400
$4,584,706
$-
$-
$1,613,900
$-
$-
$85,162,755
Fund Balance
$-
$2,600
$-
$-
$-
$-
$-
$-
$-
$2,600
Transfers In
$-
$-
$50,982,664
$-
$2,956,132
$3,536,523
$21,745,613
$380,000
$(79,600,932)
$-
$130,171,975
$17,600
$115,608,064
$4,584,706
$2,956,132
$3,536,523
$23,359,513
$380,000
$(79,600,932)
$201,013,581
Law Library
School Operating
EDA
Transfers
Other Local Taxes Other Undesignated Revenues Designated Revenues
Total
Expenditures By Type
General Fund
School Nutrition
School Capital
County Capital
Debt Service
Grand Total
General Govt. Admin.
$6,295,729
$-
$-
$-
$-
$-
$-
$-
$-
$6,295,729
Tax Collections
$2,021,490
$-
$-
$-
$-
$-
$-
$-
$-
$2,021,490
Judicial Administration
$2,081,940
$-
$-
$-
$-
$-
$-
$-
$-
$2,081,940
Public Safety
$18,100,918
$-
$-
$-
$-
$-
$-
$-
$-
$18,100,918
Public Works
$5,217,849
$-
$-
$-
$-
$-
$-
$-
$-
$5,217,849
Social Welfare
$9,309,368
$-
$-
$-
$-
$-
$-
$-
$-
$9,309,368
Parks & Libraries
$4,037,207
$-
$-
$-
$-
$-
$-
$-
$-
$4,037,207
Community Development
$2,520,084
$-
$-
$-
$-
$-
$-
$-
$-
$2,520,084
$1,395,118
$-
$-
$-
$-
$-
$-
$-
$-
$1,395,118
$50,979,703
$-
$-
$-
$-
$-
$-
$-
$-
$50,979,703
Contingencies Subtotal General Govt Portion of General Fund Law Library
$-
$17,600
$-
$-
$-
$-
$-
$-
$-
$17,600
$50,982,664
$-
$115,199,404
$4,584,706
$-
$-
$-
$-
$(50,982,664)
$119,784,110
School Capital
$2,956,132
$-
$-
$-
$2,956,132
$-
$-
$-
$(2,956,132)
$2,956,132
County Capital
$3,536,523
$-
$-
$-
$-
$3,536,523
$-
$-
$(3,536,523)
$3,536,523
$21,336,953
$-
$408,660
$-
$-
$-
$23,359,513
$-
$(21,745,613)
$23,359,513
Education
Debt Service EDA Total
$380,000
$-
$-
$-
$-
$-
$-
$380,000
$(380,000)
$380,000
$130,171,975
$17,600
$115,608,064
$4,584,706
$2,956,132
$3,536,523
$23,359,513
$380,000
$(79,600,932)
$201,013,581
25
MONTGOMERY COUNTY, VIRGINIA
PROPOSED BUDGET
for fiscal year 2020
B UDG E T S UMMA R Y, A P P E N DIX B
Expenditures by Division
Recap of Expenditures by Division, Fiscal Year 2020 FY 18 DIVISION REVENUE SHARING
Appropriated 195,000
FY 20 Recommended
FY 19 Expended 179,705
Approved
Appropriated
195,000
Base
195,000
Addenda
195,000
Inc/(Dec) FY 20 Rec. Over FY 19 Approved Total
-
$
Inc/(Dec) FY 20 Rec. Over FY 19 Appropriated
%
$
195,000
-
0%
% -
0%
BOARD OF SUPERVISORS
309,997
285,293
265,762
291,933
261,638
-
261,638
(4,124)
-2%
(30,295)
-10%
COUNTY ADMINISTRATION
2,011,533
1,617,568
1,788,864
2,068,494
1,777,393
107,396
1,884,789
95,925
5%
(183,705)
-9%
COUNTY ATTORNEY
366,098
348,801
313,938
316,993
338,416
-
338,416
24,478
8%
21,423
7%
FINANCIAL & MGT. SERVICES
1,231,733
1,104,993
1,183,170
1,185,865
1,179,663
-
1,179,663
(3,507)
0%
(6,202)
-1%
INSURANCE
257,962
238,694
257,962
257,962
207,962
-
207,962
(50,000)
-19%
(50,000)
-19%
INFORMATION TECHNOLOGY
1,721,249
1,589,529
1,755,843
1,914,492
1,732,629
196,212
1,928,841
172,998
10%
14,349
1%
COMMISSIONER OF REVENUECOMP
548,091
543,059
548,900
548,900
549,626
-
549,626
726
0%
726
0%
ASSESSMENT - COUNTY REASSESSMENT TREASURER - COMP BD
451,736
439,501
462,475
466,125
461,794
-
461,794
(681)
0%
(4,331)
-1%
649,274
371,797
-
352,477
-
-
-
-
-
(352,477)
-100%
512,431
509,488
519,589
519,589
517,809
-
517,809
(1,780)
0%
(1,780)
0%
COLLECTIONS - COUNTY
492,754
459,837
493,274
493,274
492,261
-
492,261
(1,013)
0%
(1,013)
0%
ELECTORAL BOARD
412,250
405,957
390,342
393,792
390,432
62,862
453,294
62,952
16%
59,502
15%
INTERNAL SERVICES COMMONWEALTH ATTORNEY CIRCUIT COURT GENERAL DISTRICT COURT J & D RELATIONS COURT MAGISTRATE
529,526
276,524
-
-
-
-
-
-
-
-
0%
1,167,659
1,028,624
1,132,883
1,198,368
1,140,969
-
1,140,969
8,086
1%
(57,399)
-5%
188,510
174,031
142,057
159,041
142,463
68,275
210,738
68,681
48%
51,697
33%
27,156
18,756
21,711
27,711
21,711
-
21,711
-
0%
(6,000)
-22%
24,003
13,913
20,524
23,111
20,524
-
20,524
-
0%
(2,587)
-11% 0%
5,000
4,130
5,000
5,000
5,000
-
5,000
-
0%
-
741,423
732,480
680,434
684,634
682,998
-
682,998
2,564
0%
(1,636)
0%
SHERIFF - COMP BOARD
7,533,586
7,255,445
7,695,486
7,921,994
7,691,660
-
7,691,660
(3,826)
0%
(230,334)
-3%
SHERIFF - COUNTY
7,083,770
5,619,092
6,865,120
7,221,751
6,907,881
87,628
6,995,509
130,389
2%
(226,242)
-3%
FIRE & RESCUE
1,509,342
1,266,847
1,463,218
1,611,479
1,463,218
78,276
1,541,494
78,276
5%
(69,985)
-4%
598,212
477,038
484,531
524,031
491,769
127,014
618,783
134,252
-
94,752
18%
5,321,160
4,644,085
5,275,790
6,219,971
5,279,576
156,818
5,436,394
160,604
3%
(783,577)
-13%
871,889
757,366
825,371
957,942
832,460
-
832,460
7,089
1%
(125,482)
-13%
CIRCUIT COURT CLERK
ANIMAL CARE & ADOPTION CTR. GENERAL SERVICES ENGINEERING & REGULATORY COMP. CHILDRENS SERVICES ACT
1,651,969
708,477
1,651,969
1,651,969
1,651,969
-
1,651,969
-
0%
-
0%
HUMAN SERVICES
416,750
336,491
393,518
419,111
366,594
-
366,594
(26,924)
-7%
(52,517)
-13%
PUBLIC HEALTH
587,069
587,069
596,435
596,435
596,435
-
596,435
-
0%
-
0%
5,934,073
5,747,366
5,723,627
5,852,625
5,786,515
125,019
5,911,534
187,907
3%
58,909
1%
1,177,511
1,087,285
1,231,178
1,246,371
1,221,110
60,000
1,281,110
49,932
4%
34,739
3%
2,251,947
2,074,662
2,107,279
2,308,992
2,098,928
51,029
2,149,957
42,678
2%
(159,035)
-7%
SOCIAL SERVICES PARKS & RECREATION REGIONAL LIBRARY
29
Recap of Expenditures by Division, Fiscal Year 2020 FY 18 DIVISION
Appropriated
FY 20 Recommended
FY 19 Expended
Approved
Appropriated
Base
Addenda
Inc/(Dec) FY 20 Rec. Over FY 19 Approved Total
$
Inc/(Dec) FY 20 Rec. Over FY 19 Appropriated
%
$
%
PLANNING & GIS
803,949
631,795
699,820
808,384
699,610
184,688
884,298
184,478
26%
75,914
9%
ECONOMIC DEVELOPMENT
454,694
449,995
407,378
525,250
407,293
-
407,293
(85)
0%
(117,957)
-22%
OTHER AGENCIES
2,128,194
1,909,204
2,350,626
2,376,055
2,352,429
313,633
2,666,062
315,436
13%
290,007
12%
422,386
-
486,000
478,897
486,000
25,618
511,618
25,618
-
32,721
7%
813,582
-
129,150
64,332
-
883,500
883,500
754,350
584%
819,168
1273%
CONTINGENCIES - GENERAL CONTINGENCIES - SPECIAL ADJUSTMENTS
(91,700)
(62,874)
-
-
-
-
-
-
0%
-
0%
TRANSFER TO SCHOOL OPERATING
50,071,302
45,580,130
47,982,664
52,664,599
47,982,664
3,000,000
50,982,664
3,000,000
6%
(1,681,935)
-3%
TRANSFER TO DEBT SERVICE
21,336,953
21,336,953
21,336,953
21,336,953
21,336,953
-
21,336,953
-
0%
-
0%
2,720,927
2,720,927
1,550,000
2,286,955
1,689,218
1,266,914
2,956,132
1,406,132
91%
669,177
29%
367,150
367,150
380,000
380,000
380,000
-
380,000
-
0%
-
0%
TRANSFER TO SCHOOL CAPITAL TRANSFER TO THE EDA TRANSFER TO COUNTY CAPITAL TOTAL GENERAL FUND
GEN GOVT PORTION OF THE GENERAL FUND
7,604,764
7,604,764
2,337,500
3,822,298
2,441,914
1,094,609
3,536,523
1,199,023
51%
(285,775)
-7%
$133,412,864
$121,441,946
$122,151,341
$132,379,155
$122,282,484
$7,889,491
$130,171,975
$8,020,634
6.6%
$(2,207,180)
-1.7%
$51,311,768
$43,832,022
$48,564,224
$51,888,350
$48,451,735
$2,527,968
$50,979,703
$2,415,479
5.0%
(908,647)
-1.8%
FY 18 DIVISION LAW LIBRARY FUND SCHOOL OPERATING FUND SCHOOL NUTRITION FUND SCHOOL CAPITAL
Appropriated
FY 20 Recommended
FY 19 Expended
Approved
Appropriated
Base
Addenda
Inc/(Dec) FY 20 Rec. Over FY 19 Approved Total
$
Inc/(Dec) FY 20 Approved Over FY 19 Appropriated
%
$
%
$17,600
$13,660
$17,600
$17,600
$17,600
$-
$17,600
$-
0%
$-
$110,927,604
$107,844,067
$108,971,681
$114,704,562
$112,608,064
$3,000,000
$115,608,064
$6,636,383
6%
$903,502
0% 1%
$5,061,177
$4,056,047
$4,584,706
$4,584,706
$4,584,706
$-
$4,584,706
$-
0%
$-
0%
$2,720,927
$745,690
$1,550,000
$2,286,955
$1,689,218
$1,266,914
$2,956,132
$1,406,132
-
$669,177
-7%
COUNTY CAPITAL
$7,644,764
$2,888,789
$2,337,500
$3,822,298
$2,441,914
$1,094,609
$3,536,523
$1,199,023
51%
$(285,775)
DEBT SERVICE FUND
$23,359,513
$22,791,259
$23,359,513
$23,359,513
$23,359,513
$-
$23,359,513
$-
0%
$-
0%
$367,150
$367,150
$380,000
$380,000
$380,000
$-
$380,000
$-
0%
$-
0%
$283,511,599
$260,148,608
$263,352,341
$281,534,789
$267,363,499
$13,251,014
$280,614,513
$17,262,172
6.6%
$(920,276)
-0.3%
$(82,509,756)
$(78,018,583)
$(73,995,777)
$(80,899,465)
$(74,239,409)
$(5,361,523)
$(79,600,932)
$(5,605,155)
7.6%
$1,298,533
-1.6%
$201,001,843
$182,130,024
$189,356,564
$200,635,324
$193,124,090
$7,889,491
$201,013,581
$11,657,017
6.2%
$378,257
0.2%
EDA GRAND TOTAL ALL FUNDS (INC TRANSFERS)
INTERFUND TRANSFERS
GRAND TOTAL EXCLUDING TRANSFERS
30
MONTGOMERY COUNTY, VIRGINIA
PROPOSED BUDGET
for fiscal year 2020
BU D G ET S U M MA R Y, A P P E N DIX C
Summary of Full-Time Employees/Equivalents
Summary of Authorized Full Time or Full Time Equivalent (FTE) Positions Division
Department
Approved Full-Time FY 18
Approved Part-Time FY 18
Approved Total FY 18
Approved Full-Time FY 19
Approved Part-Time FY 19
Approved Total FY 19
Rec. Full-Time FY 20
Rec. Part-Time FY 20
Rec. Total FY 20
5.00
0.50
5.50
5.00
0.00
5.00
6.00
0.00
6.00
110
County Administration
110
Emergency Services
1.00
0.00
1.00
1.00
0.00
1.00
1.00
0.00
1.00
110
Human Resources
4.00
0.00
4.00
4.00
0.00
4.00
4.00
0.00
4.00
110
Public Information Office
3.00
0.00
3.00
3.00
0.00
3.00
3.00
0.00
3.00
120
County Attorney
1.00
0.50
1.50
2.00
0.00
2.00
2.00
0.00
2.00
130
Finance Department
10.00
0.00
10.00
9.00
0.00
9.00
9.00
0.00
9.00
130
Purchasing
2.00
0.00
2.00
2.00
0.00
2.00
2.00
0.00
2.00
140
Information Technology
9.00
0.50
9.50
9.00
0.50
9.50
11.00
0.50
11.50
150
Commissioner of Revenue
8.00
0.00
8.00
8.00
0.00
8.00
8.00
0.00
8.00
152
Assessment
6.00
0.00
6.00
6.00
0.00
6.00
6.00
0.00
6.00
160
Treasurer
6.00
0.00
6.00
6.00
0.00
6.00
6.00
0.00
6.00
162
Treasurer- Collections
6.00
0.00
6.00
6.00
0.00
6.00
6.00
0.00
6.00
170
Registrar/Electoral Board
4.00
0.00
4.00
4.00
0.00
4.00
4.00
0.00
4.00
180
Internal Services-Garage
2.00
0.00
2.00
0.00
0.00
0.00
0.00
0.00
0.00
200
Commonwealth Attorney
11.00
0.00
11.00
12.00
0.00
12.00
12.00
0.00
12.00
210
Circuit Court
2.00
0.00
2.00
2.00
0.00
2.00
3.00
0.00
3.00
250
Clerk of Circuit Court
10.00
0.00
10.00
10.00
0.00
10.00
10.00
0.00
10.00
310
Sheriff-State Civil and Court Security
11.00
1.00
12.00
11.00
1.00
12.00
11.00
1.00
12.00
310
Sheriff-State-Jail Operations
29.00
0.00
29.00
29.00
0.00
29.00
29.00
0.00
29.00 61.00
310
Sheriff-State Field Operations
61.00
0.00
61.00
61.00
0.00
61.00
61.00
0.00
320
Sheriff-County-Civil and Court Security
6.00
3.00
9.00
6.00
3.00
9.00
6.00
3.00
9.00
320
Sheriff-County-Jail Operations
4.00
0.00
4.00
4.00
0.00
4.00
4.00
0.00
4.00
320
Sheriff-County-Field Operations
7.00
0.50
7.50
7.00
0.50
7.50
9.00
0.50
9.50
320
Sheriff-County-Dispatch
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
320
Sheriff-County-Support Services
3.00
0.00
3.00
3.00
0.00
3.00
3.00
0.00
3.00
340
Animal Care and Adoption Center-Co
3.00
1.50
4.50
3.00
1.50
4.50
4.00
1.50
5.50
340
Animal Care and Adoption Center-Donations
3.00
0.00
3.00
3.00
0.00
3.00
3.00
0.00
3.00
400
General Services Administration
3.00
0.00
3.00
3.00
0.00
3.00
3.00
0.00
3.00
400
Animal Control
3.00
1.25
4.25
3.00
0.75
3.75
3.00
0.75
3.75
400
Building & Grounds
7.00
0.00
7.00
7.00
0.00
7.00
7.00
0.00
7.00
400
Housekeeping
10.00
1.00
11.00
10.00
1.00
11.00
10.00
1.00
11.00
400
Lawns and Landscaping
2.00
0.00
2.00
2.00
0.00
2.00
4.00
0.00
4.00
400
Litter Control
1.00
0.00
1.00
1.00
0.00
1.00
1.00
0.00
1.00
400
Solid Waste Collections
5.00
9.00
14.00
5.00
5.40
10.40
5.00
4.80
9.80
400
Garage
0.00
0.00
0.00
2.00
0.00
2.00
2.00
0.00
2.00
420
Stormwater Management
2.00
0.00
2.00
2.00
0.00
2.00
2.00
0.00
2.00
33
Division
Department
Approved Full-Time FY 18
Approved Part-Time FY 18
Approved Total FY 18
Approved Full-Time FY 19
Approved Part-Time FY 19
Approved Total FY 19
Rec. Full-Time FY 20
Rec. Part-Time FY 20
Rec. Total FY 20
420
Inspections
5.00
0.00
5.00
5.00
0.00
5.00
5.00
0.00
5.00
520
Human Services
2.00
0.00
2.00
2.00
0.00
2.00
2.00
0.00
2.00
520
RSVP
540
Social Services
2.00
0.50
2.50
2.00
0.50
2.50
2.00
0.50
2.50
63.00
0.00
63.00
64.00
0.00
64.00
68.00
0.00
68.00
700 710
Parks & Recreation
11.00
0.00
11.00
11.00
0.00
11.00
11.00
0.00
11.00
Regional Library
17.00
2.00
19.00
17.00
2.50
19.50
18.00
3.50
21.50
800
Planning
5.00
0.00
5.00
5.00
0.00
5.00
6.00
0.00
6.00
800
GIS
2.00
0.00
2.00
2.00
0.00
2.00
2.00
0.00
2.00
810
Economic Development
3.00
0.00
3.00
3.00
0.00
3.00
3.00
0.00
3.00
360.00
21.25
381.25
362.00
16.65
378.65
377.00
17.05
394.05
TOTAL
34
MONTGOMERY COUNTY, VIRGINIA
PROPOSED BUDGET
for fiscal year 2020
BU D G E T S UMMA R Y, A P P E N DIX D
Graphs
Personal Prop 8%
Sales Tax 5%
Real Estate 37%
Other 3% Mach &Tools 1%
Business F&F 2% Delinquent 1%
Merch Capital 1%
Where It Comes From FY 2020 Proposed Budget $201 Million
Mobile Homes <1%
Designated $'s 42%
37
All School Funds 61%
Debt Service - Schools 9%
Debt Service - County 3%
Where It Goes
FY 2020 Proposed Budget $201 Million
EDA <1%
County Capital 2%
General Fund 25%
Law Library <1%
39
Personal Prop 14%
Sales Tax 8% Other 4% Mach &Tools 3%
Business F&F 3%
Undesignated Revenue FY 20 Proposed Budget $115.8 Million
Delinquent
Merch Capital 1% Mobile Homes <1%
Real Estate 65%
41
Community Development 2%
Contingencies 1%
Law Library <1%
Parks & Libraries 3% Social Welfare 7%
Public Works 4%
Education 39%
Public Safety 14%
General Fund
FY 2020 Proposed Budget $130.2 Million Judicial Administration 2%
Tax Collections 2% General Govt. Admin. 5%
School Capital 2% EDA <1%
Debt Service 16%
43
County Capital 3%
Public Safety 36%
Public Works 10%
Judicial Administration 4%
Tax Collections 4%
General Government Functions
FY 2020 Proposed Budget $51 million
Social Welfare 18%
General Govt. Admin. 12%
Contingencies 3%
Parks & Libraries 8%
Community Development 5%
45
County Attorney 5% Financial and Management Services 19%
County Administrator 28%
General Government Administration
Insurance 3%
FY 2020 Proposed Budget $6.3 million Board of Supervisors 4% Information Technology 31%
Revenue Sharing 3%
Registrar/Electoral Board 7%
47
County Funding for Schools 60
50
51.0
Millions
40
39.7
35.1
35.7
36.4
2010
2011
2012
42.1
42.1
2014
2015
44.2
45.5
46.5
2017
2018
48.0
30
20
10
0 2013
Fiscal Year
2016
All years are net of County funding provided for school debt service and school capital
49
2019
2020
School Capital 2%
School Nutrition 4%
School Funds
FY 2020 Proposed Budget $122.7 million
School Operating 94%
51
MONTGOMERY COUNTY, VIRGINIA
PROPOSED BUDGET
for fiscal year 2020
B UD G ET S U MMA R Y, A P P E N DIX F
Organization Chart
MONTGOMERY COUNTY, VIRGINIA
Organization Chart
Elected
Appointed
Hired
County department
County provides funding
VOTERS Constitutional Officers
Deputy County Administrator
Animal Care and Adoption Center Financial and Management Services Human Services
• Clerk of the Circuit Court • Commissioner of the Revenue
County Administrator
• Commonwealth Attorney • Sheriff • Treasurer
Board of Supervisors
County Attorney
School Board
General Assembly
Schools
Courts
Economic Development
General Services
Library Board
Library
Emergency Services
Human Resources
Social Services Board
Social Services
Engineering and Regulatory Compliance
Planning and GIS Services
Public Service Authority
Other Boards/ Commissions
Fire/Rescue Volunteers
NRV Health District
Public Information
Information Technology Parks and Recreation 55
Electoral Board Voter Registrar
Other Agencies
MONTGOMERY COUNTY, VIRGINIA
PROPOSED BUDGET
for fiscal year 2020
UNDERSTANDING THE BUDGET
UNDERSTANDING THE BUDGET PROCESS
Preparation of the Annual Budget Montgomery County’s annual budget begins with the proposed budget, the budget recommended by the County Administrator, and ends with the approved budget, which has been reviewed and adjusted by the Board of Supervisors. This budget document includes both the County’s general government operating budget and Montgomery County Public Schools’ operating budget. The Board of Supervisors holds public hearings at which citizens may express their views on the recommended budget. Such comments assist the Board of Supervisors in making decisions regarding spending. The County’s 2020 Budget Calendar is as follows (some changes may occur during the process):
Fiscal Year 2020 Budget Calendar DATE
TIME
Jan. 14, 2019 Mar. 4, 2019
7:15 PM 6:00 PM
Public Hearing for citizen input; Revenue Estimates. Presentation of the FY 2020 Proposed Budget; Budget work session. (Special Meeting)
Mar. 11, 2019
6:00 PM
Budget work session; establish advertised tax rate and advertised budget. (Regular Meeting)
Mar. 18, 2019
6:00 PM
Budget work session; establish advertised tax rate and advertised budget, if needed. (Special Meeting)
Mar. 19, 2019
7:00 PM
Apr. 4, 2019
6:00 PM
Joint Meeting; Board of Supervisors and School Board (Special Meeting) Public Hearing on advertised tax rate and budget. (Special Meeting)
Apr. 15, 2019
6:00 PM
JANUARY T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 S
ACTIVITY
M
CALENDAR KEY:
S
Adopt budget and establish tax rate. (Special Meeting)
M
3 4 10 11 17 18 24 25
FEBRUARY T W T F S 1 2 5 6 7 8 9 12 13 14 15 16 19 20 21 22 23 26 27 28
Regular Meeting
M
MARCH T W T
F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 31 25 26 27 28 29 30
Work Session
S
S
M
T
1
2
APRIL W T 3
4
F
S
5
6
7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
Special Meeting
The County’s Budget Process With the goal of allowing decision-makers to focus on broader issues, the budget document consolidates similar functions. Efforts to streamline the process and reduce the volume of paper U N D E R S T A N D I N G T H E B U D G E T P R O C E S S : 59
UNDERSTANDING THE BUDGET PROCESS generated have changed the process in past years. The FY 2020 budget continues to consolidate information and array budget data in ways that facilitate a broader understanding of the document. These include:
Base Budget Targets are established for budget requests. This allows for the delineation between previously approved funding levels and requested increases in items. Base Budget Targets are established as follows: • Personal Services - Includes all positions approved up to the issuance of the proposed budget, and covers the estimated costs in fringe benefits. • Operations and Maintenance - Caps funding at the level of the FY 19 Approved Budget, less adjustments for one-time only expenditure items. • Excludes Capital Outlay - Capital Outlay requests are presented separately from the Base Budget.
Addenda Requests are increased funding over and above the Base Budget Targets. They must be presented as Addenda to the Base Budget. This means that additional justification for increased funding or the inclusion of Capital Outlay dollars must be provided with the request.
Base Budget Estimated costs for continued operations Based on prior year approved budget with adjustments
+
Addenda Dollars over and above the base budget target for operating and capital items
=
Total Budget
These changes were designed to clearly identify increases to operations, initiatives proposed by departments, and all capital outlay items requested. The chart below depicts the process.
Addenda Base Budget
Dollars requested for new or expanded services (initiatives)
Excludes: Motor vehicle purchases Office Furniture Other equipment
How to Understand and Use This Document The FY 2020 budget document is organized into six major headings, each of which is separated by a large divider tab: • • • •
Budget Message Table of Contents Budget Summary Understanding the Budget U N D E R S T A N D I N G T H E B U D G E T P R O C E S S : 60
UNDERSTANDING THE BUDGET PROCESS • Revenue Summary • Expenditure Plans Included under the last section; Expenditure Plans, are 36 of the County’s major Divisions or budget categories, which include revenues earmarked for use by the specific Division. Listed numerically according to a three-digit code, each of these sub-sections includes the Division’s Organizational Chart, Financial Data, Description of the Division as a whole, Base Budget Discussion, Addenda Discussion, which includes the County Administrator’s recommendation. Also included are each Department’s Description and Financial Data.
Division Financial Data - Provides a recap of the Division’s funding history, including the Base Budget and addenda requests, as well as recommended funding by three categories: • Personnel Services • Operations and Maintenance • Capital Outlay
Department Description and Financial Data - Presents historical budget data by major category for each department. The following column headings are used:
• • • • • •
FY FY FY FY FY FY
18 Revised Budget 18 Actual Budget 19 Approved Budget 20 Base Budget 20 County Administrator’s Recommended Addenda 20 County Administrator’s Recommended Total
The County Administrator’s Recommendation column identifies the amount of funding recommended for each major cost category by base budget and addenda. Revenue that has been designated to offset expenditures in divisions is also presented. These sources include State Compensation Board funding, fees and permit charges collected by the respective divisions and other sources related to each specific function. In the presentation format, designated revenues are totaled and subtracted from the expenditures, identifying the amount of the County’s undesignated general fund revenue needed to support the division’s expenditures.
Conclusion The Board of Supervisors uses this combination of documents and information to review and approve the annual budget. It is available as public information for review by any citizen who requests access to it and is found on the County’s web site at www.montva.com. A glossary of financial terms begins on the following page in an effort to assist citizens in reviewing and understanding the County’s budget. If you have any questions about the County’s budget or the budget process, please contact Montgomery County’s Office of Public Information at 382-5700. U N D E R S T A N D I N G T H E B U D G E T P R O C E S S : 61
GLOSSARY OF TERMS Addenda Request The request for funding amounts over and above the designated Base Budget targets.
Appropriation An approval by the Board of Supervisors for County staff to make an expenditure or to incur debt using government resources. These are usually for specific, stated amounts over a one-year period.
Appropriation Resolution The official act by the Board of Supervisors granting staff the legal authority to obligate or spend County funds.
Approved Budget The budget enacted by the Board of Supervisors.
Assessed Value The fair market value placed by the Commissioner of Revenue on personal and real property owned by County citizens. Real estate values are reassessed every four years.
Base Budget A budget that shows how much it would cost in the next fiscal year to operate the same programs approved in the current year.
Budget A financial plan for operating the County using estimates of costs (expenditures) and proposed methods for offsetting those costs (revenues).
Budget Calendar The County’s schedule of deadlines and events for preparing and adopting the next year’s budget.
Budget Document The County staff’s official report, which presents the proposed budget to the Board of Supervisors.
Budget Message The County Administrator’s written synopsis of the proposed budget. This message analyzes budgeting issues and specific programs within the context of the County’s economic climate. In addition, it gives the County Administrator an opportunity to highlight certain recommendations, which deserve special attention.
Capital Assets Fixed assets with a value of at least $5,000 and an anticipated useful life of at least several years. Furniture and equipment are examples of fixed assets.
Capital Improvement Program The County’s five-year plan for completing capital projects on an annual basis, with tentative beginning and ending dates for each, anticipated costs and options for financing them.
Capital Projects Large one-time construction projects or purchases that are expected to provide services to citizens over a period of time. Examples of capital projects are the construction of new schools, GLOSSARY OF TERMS : 62
GLOSSARY OF TERMS fire stations, etc.
Contingencies Special monies set aside for unforeseen costs or emergencies. These can also be dollars set aside for special purposes.
Debt Service The repayment of County debt, including interest.
Expenditures The cost of or payment for goods and services used in County operations.
FTE Full Time Employee or Full Time Equivalent.
Fiscal Year The County’s financial reporting year, which begins on July 1 and ends on June 30 of the next calendar year.
Function An overall type of activity performed by a division or organization. The County’s budgets are divided into groups of divisions that perform similar functions.
General Fund The part of the budget that accounts for day-to-day operating expenses for the County, including dollars transferred from the General Fund for support of the school system. This fund is separate from proprietary funds such as the PSA and IDA funds.
General Obligation Bonds A promise from County government to pay for bonded debt (essentially a loan) based on its full faith and credit or basic power to pay debts with tax revenue. These bonds are used to finance long-term projects through payments of principal and interest over a period of years.
Grant A gift of assets, usually cash, by a private or government funding source, to another organization. The County receives most of its grants for specific projects or programs from the federal or state government. However, private foundations sometimes contribute funds to the County.
Internal Service Fund A type of fund covering costs for delivery of goods or services from one County program to another on a cost-reimbursement basis, such as the Motor Pool.
Proposed Budget The initial budget prepared for and proposed to the Board of Supervisors by the County Administrator.
Revenue Income or increased assets for a specific fund.
Tax Exempt Revenue Bonds Under the lease revenue method, the County and/or School Board transfer a “lease hold interest” GLOSSARY OF TERMS : 63
GLOSSARY OF TERMS (the legal right to use the property) to the Economic Development Authority. The EDA then “leases back” these facilities and projects to the County and/or the School Board for a term equal to the debt service. The lease payments cover the debt service. These issuances were also structured with a Trustee. The Trustee must enforce all obligations. Consequently, the Trustee collects rental payments, pays bondholders, and monitors requisitions on the use of funds and issues checks to vendors from the proceeds.
Tax Levy The total dollar amount of tax that should ideally be collected based on existing tax rates and assessed values of personal and real properties.
Tax Rate The level at which taxes are imposed or charged for certain property owned by citizens and businesses.
Unemployment Rate The Virginia Employment Commission’s (VEC’s) report of persons who are actively filed as not holding, but are seeking, a job for which they would receive compensation. This does not include persons who have no job, but do not consult the VEC for job placement services.
GLOSSARY OF TERMS : 64
MONTGOMERY COUNTY, VIRGINIA
PROPOSED BUDGET
for fiscal year 2020
REVENUE SUMMARY
REVENUE SUMMARY
Revenue Forecasting Montgomery County’s general revenue forecast is developed based on past revenue trends, current revenue collections and current and future local growth patterns. The County’s local economy, along with state and federal influences contribute to the revenue picture. Budget staff, with data from the Commissioner of the Revenue and Treasurer offices, work throughout the year evaluating revenue trends, collection rates, and growth patterns to determine the revenue projection for the next fiscal year. Local, state, and national economic conditions all influence the local fiscal environment. The County’s revenue structure, job base, and major economic contributors provide a strong foundation for sustained growth. Montgomery County is home to Virginia Polytechnic Institute and State University (Virginia Tech), which is the second largest public university in Virginia. Virginia Tech is also the largest employer in the County, providing jobs for approximately 12,000 employees. Montgomery County is fairly unique in that Virginia Tech’s presence in the community provides a stable foundation for economic growth. However, even with the presence of a stable and large employer, the local economy remains heavily dependent on the broader state and national economies. These broader economies are some of the most important factors in predicting increased revenue growth, even at the local level.
National Economic Outlook The condition of the County economy is greatly affected by national and state economic conditions.
National Economic Outlook According to economists, the U.S. economic outlook is healthy, with Gross Domestic Product (GDP), which is the total market value of goods and services produced in the United States, in an ideal range, unemployment at manageable levels, low inflation, and housing still at strong levels. All of these factors provide a recipe for strong growth patterns. In the near term, the prospects for economic expansion look favorable with growth at above trend pace. Tax cuts passed by Congress continue to provide a boost to consumer spending and should continue to provide additional economic growth into 2019.
Gross Domestic Product (GDP) GDP is one of the broadest measures of the economy. This measure affects interest rates, fiscal budgeting, and U.S. monetary policy. According to the Bureau of Economic Analysis, the GDP of the U.S. increased at a rate of 4.2% in the second quarter of 2018. For the third quarter, the rate increased by 3.4%. Analysts expect the economy to grow by 2.9% for 2018, 2.2% to 2.7% for 2019, and 2% to 2.2% for 2020. The ideal range for manageable GDP growth is in the 2% to 3% range.
Unemployment The unemployment rate is a second measure of the broader economy, and it is one that personally affects most Americans. According to the Bureau of Labor Statistics, the national unemployment rate for 2018 was 3.9%, down from 4.4% for 2017. Comparing the latest information, the unemployment rate for December 2018 was 3.9%, down from 4.1% in December 2017. Unemployment rates are well below the U.S. historical average of 5.8%. Some economists estimate that the unemployment rate will remain below 4% in 2019. REVENUE SUMMARY : 67
REVENUE SUMMARY Inflation – Consumer Price Index (CPI) The Consumer Price Index (CPI) is a measure of inflation. In 2018, the percentage change (inflation rate) for the CPI was 2.4%, up from 2.1% in 2017. The inflation rate for 2019 is estimated at 1.9%. Low inflation rates mean that purchasing power and the cost for goods and services are remaining stable.
Housing and Auto Sales The housing market is showing signs of slowing growth for 2019. Low unemployment and a strong job market still provide solid fundamentals for continued growth. While some economists estimate a slowdown in housing, house price growth is still expected to outpace inflation. Also, despite rising interest rates, Millennials continue to buy homes. While new home sales are expected to slow for 2019, manageable growth is expected. For 2018, forecasters estimated that U.S. auto sales for 2018 would drop below 17 million units for the first time since 2014. However, national auto sales were up over analyst projections for 2018 with more than 17 million units sold. Based on the latest data, forecasters estimate that U.S. auto sales for 2019 to be about 16.8 million units, which would still be strong growth going forward.
State Economic Outlook According to Economists, Virginia’s economic outlook is consistent with national trends with the economy still showing continued moderate growth for 2019.
Virginia Unemployment According to the VEC, the unemployment rate for the State of Virginia for 2017 was 3.8%, down from 4.1% in 2016. Comparing the latest information, the unemployment rate for December 2018 was 2.6%, down from 3.3% in December 2017. Like the U.S. employment rates, Virginia’s unemployment rate for 2017 is below the historical average of the past 14 years of 4.8%. State economists expect personal income to grow at 4.1% for FY 2019 and between 4.5% and 4.8% between FY 2020 and FY 2022; employment is expected to grow by 1.1% for FY 2020 and 0.6% for FY 2021.
State General Fund Revenues State General Fund revenues for FY 2018 rose by 6.3%, creating a surplus of over $552 million for the year. State General Fund revenue projections for FY 2019 and FY 2020 show solid above trend growth at 5.88% and 3.03%. Sales tax collections are estimated to grow at 3.7% for FY 2019 and 3.9% for FY 2020.
Other State Funds More than half of the State’s revenues are non-general fund revenues, designated funds earmarked for specific purposes. These funds include federal grants, institutional revenue, unemployment insurance funds, and Master Tobacco Settlement Agreement funds. These designated non-general funds are expected to grow by 31.6% in FY 2019 and 11.5% in FY 2020.
Local Economic Outlook Like the U.S. and State economic outlooks, Montgomery County’s economic outlook is healthy with strong, manageable, and consistent yearly growth. The County’s unique qualities and job REVENUE SUMMARY : 68
REVENUE SUMMARY base provide a strong foundation for sustained growth. Local employment rates are consistent with state and federal trends. According to the VEC, the unemployment rate for Montgomery County for 2017 was 3.8%, down from 4.2% in 2016. Comparing the latest information, the unemployment rate for December 2018 was 2.5%, down from 3.1% in December 2017. Like the U.S. employment rates, Montgomery County’s unemployment rate for 2017 was below the historical 14- year average of 4.79%.
County Resources Resources within the County budget are classified as either designated or undesignated. • Designated Resources represent revenue accounts which are mandated for specific uses including: • Support from the State Compensation Board for constitutional officers, court fees, fees for services and programs • Direct state aid for public assistance payments • State and federal funds for schools • Support for human services programs • Undesignated Resources fall into two categories: undesignated revenue and fund balance. Undesignated Revenue represents dollars which may be used in the budget at the Board’s discretion. These include property taxes, sales taxes, and similar local sources of revenue. Total budgeted revenue for FY 20 is $201 million with $85.2 million considered designated. Of this designated amount, $68.8 million or 80.8% is earmarked for schools. Undesignated Revenue dollars that may be used in the budget at the Board’s discretion total $115.8 million. Of this amount, $51.0 million goes to the public schools for operations, and $21.3 million of the undesignated dollars support debt service costs for county and public school facilities.
Personal Prop 14%
Sales Tax 8% Other 4% Mach &Tools 3%
Business F&F 3%
Undesignated Revenue FY 20 Proposed Budget $115.8 Million
Delinquent
Merch Capital 1% Mobile Homes <1%
Real Estate 65%
REVENUE SUMMARY : 69
REVENUE SUMMARY
Local Revenue and Growth for FY 19 Local revenue growth is heavily dependent on property taxes, especially the real estate tax, which is the County’s single largest local revenue source. Real estate revenues represent 63% of the County’s total undesignated revenue. Personal Property tax revenue (motor vehicles) is the County’s second largest local revenue source; it represents 13% of the County’s undesignated revenue. Sales and Use Tax is the third largest local revenue source; it represents 8% of the County’s undesignated revenue. Taken together, these three revenue sources account for 84% of the County’s undesignated revenue and represent the bulk of revenue growth the County experiences on a yearly basis. In FY 18, several revenue categories exceeded projections, while several fell short of the projected estimates. In FY 19, total revenue collections to date appear to be consistent with the budget targets. Sales tax collections and personal property collections are above trend for FY 19 creating surpluses for the year; however, shortfalls in other categories, particularly delinquent taxes, offset these surpluses. For FY 20, the County projects an increase of approximately $7.6 million in new undesignated revenue. This large increase in revenue is primarily due to: • the County’s calendar year (CY) 2019 general real estate reassessment, • the County retaining the existing real estate tax rate of 89 cents, • and growth from new construction. The total dollars generated from real estate is projected at $6.1 million. Personal property (motor vehicles) is projected to increase $0.8 million; sales and use tax is estimated to increase $0.5 million; and all remaining categories of undesignated revenue provide an additional $0.2 million. General Fund designated revenues are estimated to remain relatively flat, providing only $0.4 million for FY 20. Given current economic conditions, total General Fund revenue growth for FY 20 is expected to reach $8 million.
Real Estate Revenue (2019 General Reassessment) Montgomery County is required by state code to reassess real estate at least once every four years. Real Estate values totaling $7.9 billion on the 2018 land book (including the land use value) increased 9% to $8.6 billion, due to the reassessment and 2019 new construction growth. New construction for the 2020 land book is estimated at $100 million, bringing the 2020 land book total value to $8.7 billion. State law requires that, should the increase in values be above 1%, the locality must lower the tax rate to a revenue neutral rate. If the rate is not lowered to a rate less than or equal to a revenue neutral rate, the tax rate must be treated as an increase. This budget proposes holding the real estate rate at the current rate $0.89 per $100 of assessed value, which is a 6 cent tax rate increase over the revenue neutral rate of 83 cents. Increased real estate tax dollars are comprised of: 1% increase in values plus new real estate growth
$1.2 million
Retention of the $0.89 per $100 tax rate
$4.9 million
$6.1 million
Total increase REVENUE SUMMARY : 70
REVENUE SUMMARY Real Estate Values
Real Estate Values 10 9 8 7
Billions
6 5
6.49
6.67
6.83
6.9
2007
2008
2009
2010
7.8
7.19
7.24
7.3
7.7
7.16
7.5
7.9
2011
2012
2013
2014
2015
2016
2017
2018
8.6
8.7
2019
2020
5
4 3 2 1
0 2006
Calendar Year
Personal Property Personal property tax collections are based on the 2018 tax book, which is the most recent documentation of assessment values. From this data, the 2019 values are estimated. In addition, prior year collection rates are used as predictors of future year collections. The rate of collection in FY 18 and FY 19 is used to estimate the rate of collection in FY 20. The tax rate for personal property categories is $2.55 per $100 of assessed value. This category includes motor vehicles (the Countyâ&#x20AC;&#x2122;s second largest source of revenue), business furniture and fixtures, and computer equipment. FY 20 estimated taxes on motor vehicles total $15.3 million; business furniture and fixtures total $3.3 million, and computer equipment total $0.4 million. On January 1, 2016, the County began the process of prorating personal property for motor vehicles. Under the former method of assessment, motor vehicles property assessments were based on the value of vehicles owned on January 1 of each year. The value of the vehicle(s) owned on that date was reported on the September 1 personal property book. Any changes after January 1 did not become effective for taxing purposes until the following January 1. By prorating motor vehicle values, changes that occur after January 1 become effective in the current tax year and appear on the September 1 book (or as a supplement bill or tax abatement after September 1 for the remainder of the calendar year). Revenue for personal property motor vehicles is expected to grow by $0.8 million for FY 20 for a total estimate of $15.3 million.
REVENUE SUMMARY : 71
REVENUE SUMMARY Personal Property (Motor Vehicles) $18 $16
Millions
$14 $12 $10 $8 $6 $4 $2 $0
FY 06 FY 07 FY 08 FY 09 FY 10 FY 11
FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20
Fiscal Year
Auto Sales New car registrations for calendar year 2018 were down 2% compared to calendar year 2017, while new truck registrations were up 5%. This resulted in a net increase in new vehicle registrations of 2% as significantly more trucks than cars are registered in the County.
Montgomery County
First Quarter Second Third Quarter Fourth 2017 Quarter 2017 2017 Quarter 2017
Total
% Inc.
Car Registrations
169
207
238
181
795
-35%
Truck Registrations
366
415
423
400
1604
17%
Total Registration
535
622
661
581
2399
-7%
Total
% Inc.
779
-2%
Montgomery County Car Registrations
First Quarter Second Third Quarter Fourth 2018 Quarter 2018 2018 Quarter 2018 154
194
239
192
Truck Registrations
385
392
483
418
1678
5%
Total Registration
539
586
722
610
2457
2%
Source: Virginia Automotive Dealers Association
Sales and Use Taxes Montgomery Countyâ&#x20AC;&#x2122;s third largest category of undesignated revenues is sale and use tax. Sales and use tax is a consumption tax paid for sales of certain goods and services. For fiscal year 2018, the County collected $9.2 million (which nets $0.2 million that should have been sent to the towns before year-end) and expects to collect $9.6 million for FY 19, which is well above trend. Based REVENUE SUMMARY : 72
REVENUE SUMMARY on trend growth of 4 and 3 percent in each year over FY 19 and FY 20, the County is estimating $9.7 million for FY 20, which is $0.5 million more than budgeted for FY 19 and $0.1 million more than the above trend growth being experienced for FY 19. FY 05
$6,520,107
FY 13
$7,986,545
FY 06
$6,739,095
FY 14
$7,939,087
FY 07
$7,093,880
FY 15
$8,467,926
FY 08
$7,333,314
FY 16
$8,857,514
FY 09
$7,205,999
FY 17
$9,048,892
FY 10
$6,885,153
FY 18
$9,423,190
FY 11
$7,184,055
FY 19
$9,277,452
FY 12
$7,639,848
FY 20
$9,739,892
Other Categories of Undesignated Revenue Historically, the Countyâ&#x20AC;&#x2122;s other undesignated revenues grow at a modest level on a yearly basis. For FY 20, all other categories of undesignated revenue are expected to grow by $0.2 million. The County is experiencing lower than expected collections in delinquent tax revenue of $0.1 million and telecommunications tax $0.1 million; however these are being offset with growth from other categories of personal and current property taxes such as business furniture and fixtures revenue of $0.1 million, machinery and tools revenue of $0.2 million, and $0.1 million is merchants capital. Machinery and Tools is a tax on businesses at $1.82 per $100 in value which is assessed at 60%/50%/40% depending on the number of years the asset has been owned. For the past decade, revenue collections had been relatively flat for many years, with slight increases over the past four fiscal years. The County estimates $2.7 million in collections for FY 19. The FY 20 estimate has been set at $2.9 million, providing growth of $0.2 million.
Machinery and Tool Revenue 3.5 3
Millions
2.5 2
2.2
2.1
2.2
2.1
2.1
2.1
FY 10
FY 11
FY 12
2.2
2.2
FY 13
FY 14
2.3
2.4
2.6
2.7
2.7
FY 18
FY 19
2.9
1.5
1 0.5 0 FY 07 FY 08 FY 09
FY 15
FY 16
FY 17
FY 20
Merchants Capital is a tax on the value of inventory at $3.05 per $100 and is assessed at 20% of the actual value. In FY 05, the tax rate was lowered from $4.50 to $3.05 which generated a 38% REVENUE SUMMARY : 73
REVENUE SUMMARY increase in value deemed to be from car dealerships retaining their inventory within the County. In FY 11, the County lowered the estimate to $0.9 million due to declining inventories at local automotive dealers in the County. The County estimates $1.3 million for FY 19 and $1.4 million for FY 20.
Merchants Capital 1.6
Collections (in millions)
1.4
1.4
1.2
1.0
1.0
1.0
1.0
1.2
1.2
1.2
FY 14
FY 15
FY 16
1.3
1.3
1.3
FY 17
FY 18
FY 19
1.0
0.8
0.9
0.9
FY 11
FY 12
0.9
0.6
0.4 0.2
0.0 FY 07 FY 08 FY 09 FY 10
FY 13
FY 20
Fiscal Year
State Budget: Local Impact Over the past several fiscal years, the state has reduced the amount of funding provided to local governments. Public education, public safety, Constitutional Officers, local libraries, and other local services have all been affected. In many areas, the state has shifted the burden of revenue generation on local governments. For the Montgomery County Public School System, the Governorâ&#x20AC;&#x2122;s budget includes an additional $3,588,883 in new funding for general school operational needs. Other miscellaneous funding increases in the Governorâ&#x20AC;&#x2122;s proposed budget include a July 1, 2019, 2% increase pay increase for all constitutional officers and their employees, as well as, a 1% bonus on December 1, 2019. These additional funds provide $173,324 in new state monies. Since the County pays significantly more than the state approved salaries, this adds to the overall increase in designated revenue sources.
County Tax Rates There is no change in the tax rates from FY 19 to FY 20, including the proposed real estate rate of 89 cents. All tax rates are per $100 of assessed value. As discussed previously, the recent general real estate reassessment resulted in a revenue neutral real estate rate of 83 cents. REVENUE SUMMARY : 74
REVENUE SUMMARY
County Tax Rates
FY 19
FY 20
Real Estate Tax Rate
$0.89/100
$0.89/100
Personal Property
$2.55/100
$2.55/100
Machinery & Tools
$1.82/100
$1.82/100
Merchants Capital
$3.05/100
$3.05/100
Mobile Homes
$0.89/100
$0.89/100
Real Estate Tax Rates As the graph denotes, the FY 20 proposed budget uses the current real estate tax rate of 89 cents which has been the rate for the past six years.
Real Estate Tax Rates
74 67
63
71
71
FY 06 FY 07 FY 08 FY 09 FY 10
74
75
FY 11
FY 12
87
89
89
89
89
89
FY 13
FY 14
FY 15
FY 16
FY 17
FY 18
89
89
FY 19 FY 20
Fund Balance No General Fund balance dollars have been used to balance the FY 20 budget.
Reserve Funds Reserve funds are dollars set aside that are not required for expenditure in the current year or are earmarked for a specific future purpose.
Why Do We Need Reserve Funds? The financial health of a locality is determined based on its “operating position” which refers to three factors: • The County’s ability to balance the budget using current revenue (not using fund balance in the operating budget). • The County’s ability to maintain reserves for emergencies (establishing reserve REVENUE SUMMARY : 75
REVENUE SUMMARY funds for specific purposes). • The County’s ability to maintain sufficient cash to pay expenses on a timely basis (ensuring an adequate level of cash flow reserves).
Why Shouldn’t We Use Reserve Money to Balance the Budget? These funds are “non-recurring”. The use of these funds can only be for items that do not require expenditures in future years (one-time-only expenses). These funds cannot be used for salary increases, additional personnel, or program expansion that recurs in future years. For example, if $1,000,000 of reserve monies were used in the budget to cover salaries, the next year there would be $1,000,000 worth of costs and $1,000,000 less money. The County’s financial advisors have recommended a policy of maintaining undesignated fund balance between 10% and 12% of operating revenue. The County maintains a number of specific reserve funds to respond positively to unforeseen circumstances, should they arise in the current year or the next year’s budget. The County’s primary reserve is the Cash Flow Reserve, which sets aside approximately $21 million or 10.5% of the total FY 20 Budget to ensure sufficient cash to pay the bills. Other reserve funds that the County maintains include, but are not limited to: • Capital Reserve to support capital that may not be funded in the Capital Projects Fund • Landfill Post Closure Reserve to support potential costs with monitoring and remediation of closed landfills • Facilities and Maintenance Reserve to support unanticipated facility and general maintenance items • Technology Reserve for technology projects and infrastructure requirements • Rainy Day Fund Reserve to address major unanticipated financial issues • Line of Duty Reserve to provide funds for family members of employees that are killed in the line of duty • Parental Leave Reserve to provide funds to cover additional staffing costs, such as overtime, for departments whose employees are on extended leave • Road Maintenance Reserve to earmark the County share of the Revenue Sharing Program • Conservation Easement Reserve to support conservation easements and the County’s land use program
Financial Policies The Board of Supervisors adopted financial policies and goals to influence and guide the financial management of the County. The policies were adopted in March 2000 and updated in October 2015. The importance of adopting and following these policies include: • Insulating the County from fiscal crisis, • Enhancing the ability to maintain financial credit by achieving and maintaining the highest bond ratings possible, REVENUE SUMMARY : 76
REVENUE SUMMARY • Promoting long-term financial stability by adhering to clear and consistent guidelines, • Directing attention to the financial condition of the entire County rather than a single issue or area, • Promoting linking long-term financial planning with daily operations, and • Providing the Board of Supervisors and citizens a framework for measuring the fiscal impact of services provided against established guidelines.
See Revenue Summary, Appendix B for the specific policies.
REVENUE SUMMARY : 77
MONTGOMERY COUNTY, VIRGINIA
PROPOSED BUDGET
for fiscal year 2020
R E VEN UE S UMMA R Y, A P P E N DIX A
Revenue Estimates
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2020 REVENUE ESTIMATES FY 18 REVISED ESTIMATE
FY 18 REALIZED
FY 19 ESTIMATE
FY 20 ESTIMATE
INC/(DEC) FY 20 BUDGET FROM FY 19 BUDGET $ %
GENERAL FUND GENERAL PROPERTY TAXES REAL ESTATE PROPERTY TAX (DEC) REAL ESTATE PROPERTY TAX (JUNE) PERSONAL PROPERTY TAX MOTOR VEHICLES PERSONAL PROPERTY TAX RELIEF MOTOR VEHICLES PERSONAL PROPERTY BUSINESS FURN & FIXTURES PERSONAL PROPERTY COMPUTER EQUIPMENT PERSONAL PROPERTY MOBILE HOMES TAX AIRCRAFT TAX MACHINERY & TOOLS TAX MERCHANTS CAPITAL TAX PUBLIC SERVICE CORP TAXES RE & PP (DEC) PUBLIC SERVICE CORP TAXES RE (JUNE) DELINQUENT PROP TAX ROLLBACK TAXES PRE-PAID & OTHER PROPERTY TAXES PENALTY ALL PROP TAX INTEREST ALL PROP TX ADMIN FEE-DELINQ TP SUBTOTAL GENERAL PROPERTY TAXES OTHER LOCAL TAXES 02 412101 LOCAL SALES AND USE TAX 02 412201 CONSUMER UTILITY TAX 02 412202 CONSUMER UTILITY TAX - 177 02 412401 TELECOMMUNICATIONS TAX 02 412501 UTILITY LICENSE TAX 02 412503 CONSUMPTION TAX 02 412504 CONSUMPTION TAX - 177 02 412601 MOTOR VEHICLE LICENSE 02 412701 BANK STOCK TAX 02 412801 RECORDATION TAX 02 412802 ADDITIONAL TAX ON DEEDS 02 412901 TRANSIENT OCCUPANCY TAX 02 412902 TRANSIENT OCCUPANCY TAX - 177 02 412905 MEALS TAX SUBTOTAL OTHER LOCAL TAXES
32,635,469 32,808,130 9,578,555 4,754,279 2,834,316 413,583 163,737 25,602 2,614,409 1,313,350 1,110,370 1,102,736 2,150,000 5,000 450,000 210,000 99,200
32,558,818 32,968,617 9,302,154 4,754,279 3,052,250 429,364 164,115 28,299 2,725,668 1,315,172 1,217,090 1,139,471 2,625,345 21,662 595,115 462,272 218,686 95,759
33,155,184 33,345,111 9,734,202 4,754,279 3,215,788 436,949 166,085 18,762 2,727,073 1,318,319 1,147,240 1,140,565 2,000,000 5,000 425,000 210,000 99,200
36,235,062 36,407,723 10,500,270 4,754,279 3,314,982 408,902 169,833 19,084 2,920,443 1,402,973 1,185,807 1,178,777 1,900,000 5,000 425,000 210,000 81,000
3,079,878 3,062,612 766,068 99,194 (28,047) 3,748 322 193,370 84,654 38,567 38,212 (100,000) (18,200)
92,268,736
93,674,136
93,898,757
101,119,135
9,466,031 667,000 18,000 1,000,000 18,000 101,000 6,000 720,000 31,000 700,000 200,000 6,000 30,000 263,000
9,423,190 671,342 18,496 939,590 18,103 104,613 5,968 749,074 76,710 991,802 300,527 4,302 31,092 264,098
9,277,452 667,000 18,000 950,000 18,000 100,000 6,000 775,000 31,000 750,000 200,000 6,000 31,000 263,000
9,739,892 675,000 18,000 882,000 18,000 100,000 6,000 775,000 31,000 750,000 200,000 5,000 30,000 270,000
462,440 8,000 (68,000) (1,000) (1,000) 7,000
13,226,031
13,598,908
13,092,452
13,499,892
407,440
7,220,378
Page 1 81
9% 9% 8% 0% 3% -6% 2% 2% 7% 6% 3% 3% -5% 0% 0% 0% -18% 8% 5% 1% 0% -7% 0% 0% 0% 0% 0% 0% 0% -17% -3% 3% 3%
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2020 REVENUE ESTIMATES FY 18 REVISED ESTIMATE OTHER UNDESIGNATED REVENUE 02 413305 LAND TRANSFER FEE 02 414101 COURT FINES & FORFEITURES 02 415102 INTEREST ON CHECKING 02 415201 RENTAL OF PROPERTY 02 415207 SALE OF SURPLUS/SALVAGE 02 416608 RETURNED CHECK 02 419108 RECOVERED COSTS 02 422103 MOTOR VEHICLE CARRIER TAX 02 422105 MOBILE HOME TITLING TAX 02 422109 4% CAR RENTAL TAX 02 422112 PYMNT IN LIEU OF TX-PARKS 02 433295 MINERAL ROYALTIES SUBTOTAL OTHER UNDESIGNATED REVENUE
FY 18 REALIZED
FY 19 ESTIMATE
FY 20 ESTIMATE
INC/(DEC) FY 20 BUDGET FROM FY 19 BUDGET $ %
2,000 30,000 240,000 171,984 1,352,190 722 140,000 70,000 40,000 25,000 -
2,452 47,269 835,746 171,984 1,316,834 1,226 82,634 139,143 53,749 42,520 52,419 321
2,000 35,000 724,815 171,984 140,000 67,000 42,000 25,000 -
2,400 54,000 724,815 171,984 139,000 67,000 45,000 25,000 -
400 19,000 (1,000) 3,000 -
2,071,896
2,746,296
1,207,799
1,229,199
21,400
20% 54% 0% 0% -1% 0% 7% 0% 2%
GENERAL FUND BALANCE 02 451203 (TO)FROM UNDESIGNATED FUND BAL 02 451205 (TO)FROM DESIG FUND BALANCE
5,783,298 5,814,810
-
-
-
-
-
SUBTOTAL GENERAL FUND BALANCE
11,598,108
-
-
-
-
-
TOTAL UNDESIGNATED REVENUE
119,164,771
110,019,341
108,199,008
115,848,226
7,649,218
7%
DESIGNATED RESOURCES BOARD OF SUPERVISORS 02100 419108 RECOVERED COSTS
-
590
-
-
-
-
COUNTY ADMINISTRATION 02110 419108 RECOVERED COSTS
37,000
21,531
37,000
37,000
-
0%
-
-
-
-
-
-
76,711
70,000
70,000
-
0%
3,420
-
-
-
COUNTY ATTORNEY 02120 419120 BOE-COSTS FINANCIAL & MANAGEMENT SERVICES 02130 419108 RECOVERED COSTS
127,400
INSURANCE 02132 419108 RECOVERED COSTS
-
-
Page 2 82
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2020 REVENUE ESTIMATES FY 18 REVISED ESTIMATE
FY 18 REALIZED
-
-
-
-
-
212,312
210,974
212,815
222,317
9,502
4%
1,800 -
1,770 355
1,800 -
1,800 -
-
0% -
197,966
198,821
198,295
206,015
7,720
4%
19,000
10,026
24,000
24,000
-
0%
48,158
97 47,096
48,237
49,694
17,700 24,500 3,500 6,000 40,000 -
5,851 31,651 2,589 31,891 -
-
-
4,500 7,000 73,000 95,000 13,007 708,121 7,500
889 5,039 31,170 43,431 13,882 704,187 8,430
FY 19 ESTIMATE
FY 20 ESTIMATE
INC/(DEC) FY 20 BUDGET FROM FY 19 BUDGET $ %
INFORMATION TECHNOLOGY 02140 419108 RECOVERED COSTS
-
COMMISSIONER OF REVENUE-COMP 02150 423100 SHARED EXPENSES ASSESSMENT - COUNTY 02152 413304 LAND USE APPLICATION FEE 02152 419108 RECOVERED COSTS TREASURER - COMP BD 02160 423100 SHARED EXPENSES TREASURER - COLLECTIONS 02162 416010 FEES ELECTORAL BOARD 02170 419108 RECOVERED COSTS 02170 423100 SHARED EXPENSES
1,457
3%
INTERNAL SERVICES 02180 415212 MILEAGE 02180 415209 PROCEEDS FROM RESALE 02180 415211 SALE OF PHOTOCOPIES 02180 419108 RECOVERED COSTS 02180 419107 GARAGE CHARGES INTERNAL 02180 419111 VEHICLE MAINTENANCE 02180 419112 CANTEEN FUND
-
-
COMMONWEALTH ATTORNEY 02200 416011 J&D DELINQUENT COLLECTIONS 02200 416012 GENERAL DISTRICT BBURG DEL COLLECTIONS 02200 416013 GENERAL DISTRICT CBURG DEL COLLECTIONS 02200 416014 CIRCUIT COURT DELINQUENT COLLECTIONS 02200 424401 DOMESTIC VIOLENCE 02200 419104 CONFISCATIONS 02200 423100 SHARED EXPENSES 02200 423200 COMMONWEALTH ATT'Y FEES
1,417 1,371 36,022 48,916 45,000 709,286 8,428
1,417 1,371 36,022 48,916 45,000 716,896 8,428
7,610 -
Page 3 83
0% 0% 0% 0% 0% 1% 0%
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2020 REVENUE ESTIMATES FY 18 REVISED ESTIMATE
FY 18 REALIZED
FY 19 ESTIMATE
FY 20 ESTIMATE
INC/(DEC) FY 20 BUDGET FROM FY 19 BUDGET $ %
CIRCUIT COURT 02210 416016 JUDGE'S SECRETARY SALARY 02210 419108 RECOVERED COSTS 02210 419122 JURYREIM
7,500 -
7,500 13,089
7,500 -
7,500 -
-
0% -
-
-
-
-
GENERAL DISTRICT COURT 02220 414204 COURTHOUSE MAINTENANCE FEES 02221 419108 RECOVERED COSTS
-
32 9
CIRCUIT COURT CLERK 02250 416010 FEES 02250 410107 JURY FEES 02250 419108 RECOVERED COSTS 02250 423100 SHARED EXPENSES
75,000 66,563 405,205
49,092 71,506 402,427
47,600 405,874
47,600 425,931
-
0% -
20,057
5%
21,153 4,073,248 139,074
24,813 4,047,494 146,135
4,087,289 139,074
4,270,110 139,074
182,821 -
4% 0%
140,000 8,000 50 500 140 4,137 240 13,000 800 113,157 800 800 7,000 32,000 2,500 33,250 1,000
132,576 7,461 830 86 4,137 240 5,762 1,237 113,490 1,221 3,401 31,381 1,376 5,605 5,000 1,000
140,000 8,000 50 500 140 4,137 7,000 800 103,000 800 800 7,000 30,000 2,500 33,250 -
140,000 8,000 50 500 140 4,137 7,000 800 103,000 800 800 7,000 30,000 2,500 33,250 -
-
0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -
SHERIFF - COMP BOARD 02310 419108 RECOVERED COSTS 02310 423100 SHARED EXPENSES 02310 424415 LOCAL JAIL BLOCK GRANT SHERIFF - COUNTY 02320 412301 E-911 TAX 02320 414200 COURTHOUSE SECURITY FEE 02320 414206 JAIL FEES 02320 414207 JAIL - NONCONSECUTIVE DAYS 02320 414208 DNA FEE 02320 415103 INTEREST ON SAVINGS 02320 416010 FEES 02320 419104 CONFISCATIONS 02320 419105 JAIL INMATE TELEPHONE 02320 419106 INMATE MEDICAL REIMBURSEMENT 02320 419108 RECOVERED COSTS 02320 419114 PRISONER/BOARDING 02320 419115 FINGERPRINTING 02320 419123 HEM DRUG TESTING 02320 419124 HEM MONITORING 02320 419125 HEM CONNECTION 02320 414209 BACKGROUND 02320 424404 FEDERAL CONFISCATIONS 02320 424460 WIRELESS 911 02324 419108 RECOVERED COSTS 02323 416158 DONATIONS
Page 4 84
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2020 REVENUE ESTIMATES FY 18 REVISED ESTIMATE
FY 18 REALIZED
-
-
-
-
-
-
216,609 6,278 18,315
20,148 21,045 26,402
214,109 24,270 -
214,109 75,000 -
50,730 -
0% 209% -
24,270 -
18,065 1,904
-
-
-
-
40,000 11,665 171,379 81,330
36,957 18,900 178,378 59,571
40,000 11,665 171,379 81,330
40,000 11,665 171,379 81,330
-
0% 0% 0% 0%
21,500
21,500
21,500
21,500
-
0%
5,700 16,450
5,300 29,694
5,700 16,450
5,700 16,450
-
0% 0%
81,000 750 15,875 15,840 24,000 5,950 2,000 23,900 20,385
149,893 1,125 32,854 26,293 18,611 9,418 1,760 32,562 27,374
103,771 950 24,620 15,800 15,340 6,000 1,320 24,970 21,385
103,771 950 24,620 15,800 15,340 6,000 1,320 24,970 21,385
-
0% 0% 0% 0% 0% 0% 0% 0% 0%
FY 19 ESTIMATE
FY 20 ESTIMATE
INC/(DEC) FY 20 BUDGET FROM FY 19 BUDGET $ %
FIRE AND RESCUE 02330 419108 RECOVERED COSTS 02330 416158 DONATIONS ANIMAL CARE AND ADOPTION 023401 416158 DONATIONS 023401 413100 FEES 023401 419108 RECOVERED COSTS ANIMAL CONTROL 02340 413100 ANIMAL LICENSES 02340 413101 DOG & CAT STERILIZATION GENERAL SERVICES 02400 414204 COURTHOUSE MAINTENANCE FEES 02400 414205 HHS MAINTENANCE FEES 02400 419108 RECOVERED COSTS 02400 419110 HEALTH & HUMAN SVCS UTILITIES MAINTENANCE B&G COURTHOUSE 024002 424415 LOCAL JAIL BLOCK SOLID WASTE COLLECTION 02410 412201 CONSUMER UTILITY TAX 02410 416082 WASTE COLLECTION AND DISPOSAL 02410 424407 LITTER CONTROL GRANT ENGINEERING/ENVIRONMENTAL SVC 02400 413308 BUILDING PERMITS 02400 413309 OCCUPANCY PERMITS 02400 413310 ELECTRICAL PERMITS 02400 413311 MECHANICAL PERMITS 02400 413312 PLUMBING PERMITS 02400 413323 MANUFACTURED HOUSING PERMITS 02400 413325 REINSPECTION PERMITS 02420 413324 SOIL EROSION PERMITS 024290 413327 STORMWATER FEES
Page 5 85
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2020 REVENUE ESTIMATES FY 18 REVISED ESTIMATE
FY 18 REALIZED
FY 19 ESTIMATE
FY 20 ESTIMATE
INC/(DEC) FY 20 BUDGET FROM FY 19 BUDGET $ %
CHILDREN'S SERVICES ACT 02510 419108 RECOVERED COSTS 02510 424445 CHILDREN'S SERVICES ACT
1,162,784
22,016 543,933
1,162,784
1,162,784
-
0%
12,000 2,500 48,543 49,392
15,851 11,260 48,543 49,393
12,000 48,543 49,392
12,000 48,543 49,392
-
0% 0% 0%
70,000 4,609,419 165,643
169,617 4,464,972 126,939
70,000 4,559,295 165,643
70,000 4,661,068 179,522
101,773 13,879
0% 2% 8%
2,400 72,000 500 38,000 13,000 12,000 1,000 24,700 500 -
3,660 1,630 2,060 74,791 777 34,522 13,935 8,117 923 32,368 500 1,455 -
3,830 72,000 500 38,600 13,000 12,000 1,000 24,700 500 -
3,830 72,000 500 34,600 13,000 12,000 1,000 28,700 500 -
(4,000) 4,000 -
0% 0% 0% -10% 0% 0% 0% 16% 0% -
22,000 16,000 40,000 3,700 67,548
25,594 12,025 43,445 9,145 67,552
25,000 12,000 45,000 7,700 67,548
25,000 8,000 25,000 6,700 67,548
(4,000) (20,000) (1,000) -
0% -33% -44% -13% 0%
HUMAN SERVICES 02520 419458 CSA ADMINISTRATION 02520 416158 DONATIONS 25202 433107 R.S.V.P. GRANT 25205 413300 USER FEES 25205 419108 RECOVERED COSTS 25205 416156 FLOYD CONTRIBUTION 25205 424412 VJCCCA GRANT SOCIAL SERVICES 02540 419108 RECOVERED COSTS 02540 424102 PUBLIC ASSISTANCE PAYMENTS 02540 434402 FEDERAL PASS THROUGH PARKS AND RECREATION 27001 415201 PROPERTY RENTAL 27001 419108 RECOVERED COSTS 27002 416010 ADULT EDUCATION FEES 27004 416010 SWIMMING POOL FEES 27005 416010 SENIOR EDUCATION FEES 27006 416010 ATHLETIC FEES 27007 416010 COMMUNITY RECREATION FEES 27008 416010 SENIOR TOUR FEES 27009 416010 OUTDOOR RECREATION FEES 27010 416010 SPECIAL PROGRAMS 27011 416010 SUMMER FEES 27012 416158 FUNDRAISING 27014 416168 SCHOLARSHIP 27016 416010 MEADOWBROOK SENIOR PROGRAMS REGIONAL LIBRARY 02710 415211 SALE OF PHOTOCOPIES 02710 416010 SALE OF PASSPORTS 02710 416151 LIBRARY FINES 02710 416152 LIBRARY FEES 02710 416156 FLOYD CONTRIBUTION
Page 6 86
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2020 REVENUE ESTIMATES
02710 416159 BLACKSBURG CONTRIBUTION 02710 416160 CHRISTIANSBURG CONTRIBUTION 02710 419108 RECOVERED COSTS 02710 424409 STATE LIBRARY GRANT 02710 416158 DONATIONS
FY 18 REVISED ESTIMATE 15,000 15,000 206,965 -
FY 18 REALIZED 15,000 15,000 3,138 207,084 33,933
FY 19 ESTIMATE 15,000 15,000 219,411 -
FY 20 ESTIMATE 15,000 15,000 220,278 -
INC/(DEC) FY 20 BUDGET FROM FY 19 BUDGET $ % 0% 0% 867 0% -
5,427 1,000 4,000 22,000 1,000 1,200 1,500 500 4,500 584
4,750 590 8,288 21,122 840 2,050 3,070 354 3,600 24,373
5,427 2,500 6,980 22,000 1,050 1,625 1,825 1,500 520 -
5,427 2,500 6,980 22,000 1,050 1,625 1,825 1,500 520 -
-
0% 0% 0% 0% 0% 0% 0% 0% 0% -
-
-
-
-
-
-
40,211 -
46,872 -
-
-
-
-
(91,700) (4,500)
(62,874) -
-
-
-
-
PLANNING & GIS 02800 413307 REZONING AND SUBDIVISION PERMT 02800 413314 SITE PLAN REVIEW 02801 413315 ZONING PERMIT 02800 413316 TECHNOLOGY FEE 02800 413340 SUBDIVISION REVIEW MAJOR PRE 02800 413333 SUBDIVISON REVIEW MAJOR 02800 413334 SUBDIVISION REVIEW MINOR 02800 413335 SUBDIVISION REVIEW BL 02800 416161 SALE OF MAPS, ORDINANCES 02800 413301 AUTOMOBILE GRAVEYARD LICENSE 02800 419108 RECOVERED COSTS ECONOMIC DEVELOPMENT 02810 419108 RECOVERED COSTS 02810 424500 GOVERNOR'S OPPORTUNITY OTHER AGENCIES 02910 422113 EXTENSION OFFICE REIMBURSEMENT 02910 WIRELESS 911 REVENUE 02910 419108 RECOVERED COSTS ADJUSTMENTS 02990 418306 ADJ FOR INTERNAL SERVICES 02990 451202 (TO) FROM AUTO GRVYD RESERVE
14,248,093
13,377,263
13,952,333
14,323,749
371,416
3%
133,412,864
123,396,604
122,151,341
130,171,975
8,020,634
7%
03 415102 INTEREST ON INVESTMENTS 03 416010 FEES 03 451204 FUND BALANCE
1,000 14,000 2,600
223 11,641 -
1,000 14,000 2,600
1,000 14,000 2,600
-
TOTAL LAW LIBRARY
17,600
11,864
17,600
17,600
-
TOTAL DESIGNATED TOTAL GENERAL FUND RESOURCES LAW LIBRARY
0% 0% 0% 0%
Page 7 87
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2020 REVENUE ESTIMATES FY 18 REVISED ESTIMATE
FY 18 REALIZED
FY 19 ESTIMATE
FY 20 ESTIMATE
INC/(DEC) FY 20 BUDGET FROM FY 19 BUDGET $ %
SCHOOL OPERATING FUND LOCAL DESIGNATED RESOURCES 09 415201 RENTS 09 416121 TUITION - PRIVATE SOURCES 09 416122 RECOVERED COSTS 09 416125 TRANSPORTATION OF PUPILS 09 418128 REIMBURSEMENTS - AFTER SCHOOL PROGRAM 09 418129 REIMBURSEMENTS - PAYROLL 09 418301 OTHER REBATES AND REFUNDS 09 418302 E-RATE UNIVERSAL SERVICE DISCOUNTS 09 418910 INSURANCE ADJUSTMENTS 09 418992 RECOVERED COSTS 09 418993 DONATIONS 09 440405 OTHER STATE AID 09 418994 BENEFITS OTHER STATE AGENCIES 09 418905 SALE OF SUPPLIES 09 418908 SALE OF SCHOOL BUSES 09 418909 SALE OF EQUIPMENT 09 419126 RESTITUTION 09 419100 OTHER FUNDS 09 419101 TUITION-OTHER LOCALITY
50,000 400,000 30,000 97,500 435,763 5,000 30,000 15,974 58,967 5,000 5,000 3,500 25,000 -
115,301 150 26,808 373,156 84,070 94,717 435,763 596 55,155 18,785 152,252 11,824 8,593 17,106 56 2,382 663 -
50,000 300,000 30,000 97,500 158,938 5,000 30,000 5,000 5,000 3,500 25,000 -
50,000 25,000 300,000 75,000 50,000 158,938 60,000 5,000 5,000 3,500 -
25,000 45,000 (47,500) (5,000) 30,000 (25,000) -
1,161,704
1,397,377
709,938
732,438
22,500
3%
225,000
327,121
225,000
250,000
25,000
11%
STATE SOQ 09 424201 STATE SALES TAX 09 424202 BASIC STATE AID - SOQ 09 424204 REMEDIAL SUMMER 09 424207 GIFTED EDUCATION SOQ 09 424208 REMEDIAL EDUCATION SOQ 09 424210 TEXTBOOKS 09 424212 SPECIAL EDUCATION SOQ 09 424217 VOCATIONAL EDUCATION SOQ 09 424221 FICA INSTRUCTIONAL SOQ 09 424267 ENGLISH-2ND LANGUAGE 09 424222 GROUP LIFE 09 424225 RETIREMENT
11,549,662 25,919,409 25,030 279,780 746,081 639,881 3,339,879 681,965 1,626,224 160,877 110,746 3,736,235
11,593,804 26,547,482 285,315 777,528 652,540 3,405,953 695,456 1,658,396 164,111 112,937 3,810,149
11,829,361 27,063,266 16,843 286,242 701,000 588,197 3,388,165 730,208 1,664,874 173,023 110,992 3,680,248
12,177,097 27,421,653 24,017 288,982 707,712 593,829 3,420,608 737,200 1,698,509 273,237 117,952 3,744,976
347,736 358,387 7,174 2,740 6,712 5,632 32,443 6,992 33,635 100,214 6,960 64,728
3% 1% 43% 1% 1% 1% 1% 1% 2% 58% 6% 2%
SUBTOTAL STATE SOQ
48,815,769
49,703,671
50,232,419
51,205,772
973,353
2%
SUBTOTAL LOCAL DESIGNATED RESOURCES
0% 0% 0% -49% 0% -100% 100% 0% 0% 0% -100% -
DESIGNATED STATE REVENUE 09 422111 STATE RECORDATION TAX
Page 8 88
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2020 REVENUE ESTIMATES FY 18 REVISED ESTIMATE INCENTIVE PROGRAMS 09 424276 EDUCATIONAL TECHNOLOGY 09 AT RISK MONIES 09 COMPENSATION SUPPLEMENT 09 E-BACKPACK
FY 18 REALIZED
FY 19 ESTIMATE
FY 20 ESTIMATE
INC/(DEC) FY 20 BUDGET FROM FY 19 BUDGET $ %
745,487 264,009 -
863,626 269,232 -
570,000 441,700 -
570,000 186,618 1,817,111 -
1,009,496
1,132,858
1,011,700
2,573,729
44,269 443,300 -
1,445 66,343 434,369 -
65,723 457,358 -
50,713 527,719 -
(15,010) 70,361 -
487,569
502,157
523,081
578,432
55,351
LOTTERY FUNDED PROGRAMS 09 424205 FOSTER CARE 09 424211 ISAEP/GED FUNDING 09 424218 VOCATIONAL EDUCATION 09 424210 TEXTBOOKS 09 424223 ALGEBRA READINESS SOL 09 424228 READING INTERVENTION 09 424265 AT RISK 09 424272 ALTERNATIVE EDUCATION 09 424273 SUPP SUPPORT 09 424275 REDUCE K-3 CLASSES 09 424281 AT RISK FOUR YEAR OLDS 09 424290 TEACHER MENTOR 09 424416 PROJECT GRADUATION REGIONAL 09 440400 NATIONAL BOARD CERTIFICATION
74,126 15,717 88,725 89,725 207,439 507,304 153,060 1,597,780 817,451 748,024 6,740 11,120 57,500
88,215 16,587 119,324 89,507 205,425 517,914 306,120 1,630,875 827,222 748,024 7,032 11,120 57,500
94,150 15,717 79,085 90,545 193,069 64,437 152,265 1,639,811 867,369 722,456 7,032 11,249 -
101,477 15,717 85,754 90,664 197,133 430,703 163,893 2,176,732 892,558 761,549 5,984 13,171 -
7,327 6,669 119 4,064 366,266 11,628 536,921 25,189 39,093 (1,048) 1,922 -
SUBTOTAL LOTTERY FUNDED PROGRAMS
4,374,711
4,624,866
3,937,185
4,935,335
998,150
25%
SUBTOTAL STATE DESIGNATED REVENUE
54,912,545
56,290,672
55,929,385
59,543,268
3,613,883
6%
1,850,724 24,500 160,000 23,243 44,000
1,816,850 24,500 504,688 28,907 33,945
1,700,724 2,500 160,000 23,243 44,000
1,700,724 2,500 160,000 23,243 44,000
SUBTOTAL INCENTIVE PROGRAMS STATE CATEGORICAL 09 440220 OTHER CATEGORICAL 09 440261 VIRTUAL ADVANCE PLACEMENT 09 424246 SPECIAL EDUCATION HOMEBOUND 09 424247 SPECIAL EDUCATION HOSPITAL 09 440259 SPECIAL EDUCATION FOSTER CARE SUBTOTAL STATE CATEGORICAL
DESIGNATED FEDERAL REVENUE 09 433201 ADULT BASIC EDUCATION 09 433202 FAMILY LITERACY/CHAPTER I 09 433203 ESEA CHAPTER II BLOCK GRANT 09 433206 GAPS EDUCATION 09 433208 FOREST RESERVE FUNDS 09 433209 JOB PARTNERSHIP TR. ACT 09 433211 MEDICAID REIMBURSEMENTS 09 433212 TITLE III 09 433214 HOMELESS FUNDING
(255,082) 1,817,111 -
0% -58% -
1,562,029
154%
-
11%
8% 0% 8% 0% 2% 568% 8% 33% 3% 5% -15% 17% -
0% 0% 0% 0% 0%
Page 9 89
-23% 15% -
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2020 REVENUE ESTIMATES
09 433215 FEDERAL STIMULUS FUNDING 09 433216 ARRA84.386 09 433217 ARRA84.389 09 433218 ARRA84.391 09 433219 SPECIAL EDUCATION-P.L. 94-141 09 433224 VOCATIONAL EDUC-CATEGORICAL 09 433226 EESA PL 98-377 TITLE II 09 433228 DRUG FREE SCHOOL PAYMENTS 09 433290 AWARE FUNDING 09 433290 OTHER FEDERAL FUNDS-DQE 09 433234 DETENTION HOME READING PROGRAM SUBTOTAL FEDERAL DESIGNATED
TRANSFERS (TO) FROM OTHER FUNDS 09 451100 TRANSFER FROM GENERAL FUND TOTAL TRANSFERS TOTAL SCHOOL OPERATING FUND RESOURCES
FY 18 REVISED ESTIMATE 1,967,508 138,387 302,279 219,996 51,416 -
FY 18 REALIZED 1,528,726 99,424 265,654 219,996 49,635 2,226
FY 19 ESTIMATE 1,967,508 148,024 252,279 51,416 -
FY 20 ESTIMATE 1,967,508 148,024 252,279 51,416 -
INC/(DEC) FY 20 BUDGET FROM FY 19 BUDGET $ % 0% 0% 0% 0% -
4,782,053
4,574,553
4,349,694
4,349,694
50,071,302
45,580,130
47,982,664
50,982,664
3,000,000
6%
50,071,302
45,580,130
47,982,664
50,982,664
3,000,000
6%
110,927,604
107,842,731
108,971,681
115,608,064
6,636,383
6%
-
0%
SCHOOL NUTRITION FUND 11 416124 NUTRITION RECEIPTS 11 416126 NUTRITION PRE 11 416126 NUTRITION FEES 11 418999 MISC FEES 11 424215 STATE AID SCHOOL FOOD PROGRAM 11 433213 FEDERAL AID-SCH FOOD PROGRAM 11 415102 INTEREST
2,683,181 51,478 2,326,518 -
877,694 854,336 (58,453) 37,262 64,513 2,052,494 2,565
2,206,710 51,478 2,326,518 -
2,206,710 51,478 2,326,518 -
-
0% 0% 0% -
TOTAL SCHOOL NUTRITION FUND
5,061,177
3,830,411
4,584,706
4,584,706
-
0%
19 451100 TRANSFER FROM GENERAL FUND 19 415108 INTEREST 19 OTHER REVENUE/FUND BALANCE
2,720,927 -
2,720,927 21,187 3,750
1,550,000 -
2,956,132 -
1,406,132 -
91% -
TOTAL SCHOOL CAPITAL PROJECTS FUND
2,720,927
2,745,864
1,550,000
2,956,132
1,406,132
91%
SCHOOL CAPITAL PROJECTS FUND
Page 10 90
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2020 REVENUE ESTIMATES FY 18 REVISED ESTIMATE
FY 18 REALIZED
FY 19 ESTIMATE
FY 20 ESTIMATE
INC/(DEC) FY 20 BUDGET FROM FY 19 BUDGET $ %
COUNTY CAPITAL PROJECTS FUND 12 451110 TRANSFER FROM GENERAL FUND 12 415108 INTEREST 12 419108 RECOVERED COSTS
7,604,764 40,000
7,604,764 18,958 39,768
2,337,500 -
3,536,523 -
1,199,023 -
51% -
TOTAL COUNTY CAPITAL PROJECTS FUND
7,644,764
7,663,490
2,337,500
3,536,523
1,199,023
51%
18 415107 OTHER INTEREST 18 419108 QSCB2 INTEREST SUBSIDY 18 SCHOOL ENERGY BOND SAVINGS (TRANSFER FROM SCHOOL OPER) 18 COURTHOUSE MAINTENANCE FEES 18 RENT INCOME 18 TRANSFER FROM COUNTY CAPITAL 18 TRANSFER FROM SCHOOL CAPITAL FUND 18 451100 TRANSFER FROM GENERAL FUND
1,347,447 408,660 79,982 186,471 21,336,953
1,258,516 408,660 54,137 186,480 21,336,953
1,347,447 408,660 79,982 186,471 21,336,953
1,347,447 408,660 79,982 186,471 21,336,953
-
0% 0% 0% 0% 0%
TOTAL DEBT SERVICE FUND
23,359,513
23,244,745
23,359,513
23,359,513
-
0%
451110 TRANSFER FROM GENERAL FUND
367,150
367,150
380,000
380,000
-
0%
TOTAL EDA
367,150
367,150
380,000
380,000
-
0%
283,511,599
269,102,859
263,352,341
280,614,513
17,262,172
7%
DEBT SERVICE FUND
EDA
TOTAL RESOURCES ALL FUNDS (INCLUDING TRANSFERS) INTERFUND TRANSFERS
(82,509,756)
(78,018,583)
(73,995,777)
(79,600,932)
(5,605,155)
8%
GRAND TOTAL ALL FUNDS (EXCLUDING INTERFUND TRANSFERS)
201,001,843
191,084,275
189,356,564
201,013,581
11,657,017
6%
Page 11 91
MONTGOMERY COUNTY, VIRGINIA
PROPOSED BUDGET
for fiscal year 2020
R E VE NUE S UM MA R Y, A P P E N DIX B
Financial Policies
REVENUE SUMMARY
Appendix B: Financial Policies Capital improvement budget policies 1. The County will consider all capital improvements in accordance with an adopted capital improvement program. 2. The County will develop a five-year plan for capital improvements and update each annually. 3. The County will enact an annual capital budget based on the five-year capital improvement plan. Future capital expenditures necessitated by changes in population, changes in real estate development, or changes in economic base will be calculated and included in capital budget projections. 4. The County will coordinate development of the capital improvement budget with development of the operating budget. Future operating costs associated with new capital improvements will be projected and included in operating budget forecasts. 5. The County will use intergovernmental assistance to finance only those capital improvements that are consistent with the capital improvement plan and County priorities, and whose operating and maintenance costs have been included in operating budget forecasts. 6. The County will maintain all its assets at a level adequate to protect the Countyâ&#x20AC;&#x2122;s capital investment and to minimize future maintenance and replacement costs. 7. The County will project its equipment replacement and maintenance needs for the next several years and will update this projection each year. From this projection a maintenance and replacement schedule will be developed and followed. 8. The County will identify the estimated costs and potential funding sources for each capital project proposal before it is submitted for approval. 9. The County will attempt to determine the least costly financing method for all new projects.
Debt policies 1. The County will confine long-term borrowing to capital improvement or projects that cannot be financed from current revenues except where approved justification is provided. 2. When the County finances capital improvements or other projects by issuing bonds or entering into capital leases, it will repay the debt within a period not to exceed the expected useful life of the project. 3. Net debt as a percentage of estimated market value of taxable property should strive to be below 3.0% but not exceed 4.0%. 4. The ratio of debt service expenditures as a percent of governmental fund expenditures (General Fund plus School Operating Fund expenditures less the General Fund transfer to the School Operating Fund) should strive to be below 10% but not exceed 12%. 5. The County will review the 10 year tax supported debt and lease payout ratio on an annual basis, and intends to maintain the ratio at 60% over a five year period, with the ratio being no less than 55% in any one year during the period. REVENUE SUMMARY : 95
REVENUE SUMMARY 6. The County recognizes the importance of underlying and overlapping debt in analyzing financial condition. The County will regularly analyze total indebtedness including underlying and overlapping debt. 7. Where feasible, the County will explore the usage of special assessment, revenue, or other self-supporting bonds instead of general obligation bonds. 8. The County will retire tax anticipation debt, if any, annually and will retire bond anticipation debt within six months after completion of the project. 9. On all General Fund support, debt-financed projects, the County will attempt to make a down payment of at least 5% of total project costs in the aggregate from current resources. The long term goal is to annually designate a portion of General Fund cash for one time capital projects.
Reserve policies The County will establish an emergency reserve to pay for needs caused by unforeseen emergencies, including unanticipated expenditures of a nonrecurring nature, or to meet unexpected small increases in service delivery costs. This General Contingency will be budgeted at not less than 1.0% of the General Fund. Unassigned fund balance at the close of each fiscal year should be at least 12% of the General Fund plus School Operating Fund revenues, excluding the General Fund transfer to the School Operating Fund. Should the County find it necessary to access these funds in an emergency situation the Unassigned Fund Balance would be allowed to fall below the target described above. Any appropriation which causes Unassigned Fund Balance to drop below 12% will occur only after the County Administrator presents to the Board of Supervisors a plan and timeline for replenishing the balance to a minimum of 12%.
Investment policies OVERVIEW The County Board of Supervisors recognizes that it is the explicit constitutional responsibility of the County Treasurer to invest County Funds in accordance with Virginia Law. It is the desire of the County Board of Supervisors to provide the Treasurer with the most timely information in order to best execute the powers of the Treasurerâ&#x20AC;&#x2122;s Office. To that end, the following Investment Policies are intended as a guide for the County Board of Supervisors to facilitate this relationship.
POLICIES The County will attempt to provide a cash-flow analysis of all funds on a continuous basis. Disbursement, collection, and deposit of funds will be scheduled to insure maximum cash availability. The County will develop an annual cash-flow budget for County Operations to be reviewed quarterly with the Treasurer.
REVENUE SUMMARY : 96
MONTGOMERY COUNTY, VIRGINIA
PROPOSED BUDGET
for fiscal year 2020
EXPENDITURE PLANS
MONTGOMERY COUNTY, VIRGINIA
Revenue Sharing
VOTERS Board of Supervisors County Administrator Deputy County Administrator Revenue Sharing
REVENUE SHARING : 99
REVENUE SHARING
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Refunds
$195,000
$179,705
$195,000
$195,000
$-
$195,000
$-
$195,000
$179,705
$195,000
$195,000
$-
$195,000
$-
Adjustment for Revenue Refunds
$-
$-
$-
$-
$-
$-
$-
TOTAL DESIGNATED REVENUE
$-
$-
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$195,000
$179,705
$195,000
$195,000
$-
$195,000
$-
TOTAL REVENUES
$195,000
$179,705
$195,000
$195,000
$-
$195,000
$-
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION
REVENUE SHARING : 100
REVENUE SHARING
About Payments to the City of Radford as part of a revenue sharing agreement between the County and the City are budgeted here. Payments are equal to 27.5% of all revenue collected in the 177 Corridor and are made semiannually to the City of Radford.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
â&#x20AC;˘ No Notable Base Budget Adjustments
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
â&#x20AC;˘ No Addenda Added
REVENUE SHARING : 101
MONTGOMERY COUNTY, VIRGINIA
Board of Supervisors
VOTERS Board of Supervisors
BOARD OF SUPERVISORS : 103
BOARD OF SUPERVISORS
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
Addenda
=
FY 20
Rec. 20/
Recommended
App. 19
EXPENDITURES BY DEPARTMENT Board of Supervisors
$309,997
$285,293
$265,762
$261,638
$-
$261,638
$(4,124)
TOTAL EXPENDITURES
$309,997
$285,293
$265,762
$261,638
$-
$261,638
$(4,124)
EXPENDITURES BY CLASSIFICATION Personal Services
$152,501
$149,731
$152,382
$153,258
$-
$153,258
$876
Operations & Maintenance
$146,736
$125,999
$113,380
$108,380
$-
$108,380
$(5,000)
Capital Outlay
$10,760
$9,562
$-
$-
$-
$-
$-
$309,997
$285,293
$265,762
$261,638
$-
$261,638
$(4,124)
$-
$590
$-
$-
$-
$-
$-
$-
$590
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$309,997
$284,703
$265,762
$261,638
$-
$261,638
$(4,124)
TOTAL REVENUES
$309,997
$285,293
$265,762
$261,638
$-
$261,638
$(4,124)
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE
BOARD OF SUPERVISORS : 104
BOARD OF SUPERVISORS
About There are seven members of the Board of Supervisors, each elected from one of the seven geographic districts. The Board of Supervisors serves as the County’s legislative arm, with both administrative and legislative responsibilities. Terms are for four years; three or four seats are up for reelection each odd year.
Board of Supervisors The Board sets the annual budget and local tax rates, enacts ordinances governing the County and its citizens, sets policies and oversees their administration. The Board also appoints members of various boards and committees, and adopts the County’s comprehensive land use plan and related ordinances.
Highlights • Montgomery County conveyed 9.25 acres of land, commonly referred to as “The Meadow” to the Town of Blacksburg for recreational use and dedicated it to longtime Montgomery County Board of Supervisors Member, Annette Perkins, District A. • The Board of Supervisors unveiled concept plans for expanding the Eastern Montgomery Recreation Complex to include new ball fields, a multipurpose field, and a dedicated parking area. When the construction is complete, “Creed Field” will be dedicated in honor of Supervisor Gary Creed’s long-time service in District C. • The County implemented the use of BoardDocs, an agenda and meeting management software for the Board of Supervisors meetings. • Representing over 1,673 years of combined service, the individuals with more than 40 years of service who volunteer for the Christiansburg, Blacksburg, Elliston, Long Shop McCoy, Riner, and Shawsville fire departments and rescue squads were recognized by the Board of Supervisors. • The Board launched the Valley to Valley Trail Initiative (a regional effort to create a walking and biking trail system to connect the Roanoke and New River Valleys) by hosting a Regional Trail Forum where localities from the Roanoke and Mount Rogers regions discussed ways to interconnect trail systems throughout Southwest Virginia.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. BOARD OF SUPERVISORS : 105
BOARD OF SUPERVISORS • ($5,000) is Reduced and Transferred from the Board of Supervisors Budget to the County Attorney’s Budget – Each year the County has Municode update and provide hardcopies of the County’s code. Municode is now offering a new product that will allow the County to self-publish the County’s code utilizing a cloud based subscription. In prior years, these costs were incorrectly paid for from the Board of Supervisor’s budget. For FY 20, these funds are being transferred from the Board of Supervisor’s budget to the County Attorney’s budget since the cost should be recorded in the County Attorney budget.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• No Addenda Added
BOARD OF SUPERVISORS : 106
MONTGOMERY COUNTY, VIRGINIA
County Administration
VOTERS Board of Supervisors County Administrator
Administration Emergency Services Human Resources Public Information
COUNTY ADMINISTRATION : 107
COUNTY ADMINISTRATION
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Administration Emergency Services Human Resources Public Information
$727,739
$669,023
$683,681
$681,340
$77,008
$758,348
$148,515
$135,539
$153,011
$153,874
$-
$153,874
$74,667 $863
$863,470
$572,406
$681,936
$677,326
$30,388
$707,714
$25,778
$271,809
$240,599
$270,236
$264,853
$-
$264,853
$(5,383)
$2,011,533
$1,617,568
$1,788,864
$1,777,393
$107,396
$1,884,789
$95,925
$1,294,358
$1,242,080
$1,304,420
$1,292,949
$107,396
$1,400,345
$95,925
$659,108
$358,130
$484,444
$484,444
$-
$484,444
$-
$58,067
$17,358
$-
$-
$-
$-
$-
$2,011,533
$1,617,568
$1,788,864
$1,777,393
$107,396
$1,884,789
$95,925
$37,000
$21,531
$37,000
$37,000
$-
$37,000
$-
$37,000
$21,531
$37,000
$37,000
$-
$37,000
$-
TOTAL UNDESIGNATED REVENUE
$1,974,533
$1,596,037
$1,751,864
$1,740,393
$107,396
$1,847,789
$95,925
TOTAL REVENUES
$2,011,533
$1,617,568
$1,788,864
$1,777,393
$107,396
$1,884,789
$95,925
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE
COUNTY ADMINISTRATION : 108
COUNTY ADMINISTRATION
About County Administration includes Administration, Emergency Services, Human Resources and Public Information. The County Administrator, appointed by and accountable to the Board of Supervisors, leads County operations.
Administration The County Administrator guides and directs the day-to-day operations of County government under the authority of the Board of Supervisors and has ultimate responsibility for all phases of local government. The County Administrator is responsible for recommending policies and implementing programs for the Board of Supervisors, and for ensuring compliance with federal, state and local laws.
Emergency Services The Emergency Services Office coordinates fire and rescue services throughout the County and staffs the Fire and Rescue Commission.
Human Resources Human Resources develops, recommends and interprets human resources policies for employees. Recruitment, selection, retention efforts and employee training programs, along with compensation and benefit programs, are managed through this office. The office also handles employee events, wellness initiatives including an on-site clinic, worker’s compensation, employee performance evaluations, incentive programs and employee service awards.
Public Information Public Information is the primary resource for information about programs and services. The office encourages citizen input into the local government process and links residents, the news media, and other groups to County government.
Highlights • Montgomery County partnered with the Town of Christiansburg for the 2018 Montgomery-Christiansburg Citizen Academy, which is an opportunity for citizens to learn more about local government functions. • The County hosted nearly a dozen events for employees in 2018 from health fairs and other employee-focused events to blood drives and programs where employees chose to give back to our community through blood, food, and clothing drives. • The County conducted several employee training sessions on topics that included job-related skills, public services, and both employee and public safety. • The Public Information Office received nine regional and national awards for several COUNTY ADMINISTRATION : 109
COUNTY ADMINISTRATION programs to include the Adopt-a-Shark-Week social media campaign; Crazy for Cats public service announcement; Animal Care and Adoption Center social media efforts; Sheriff’s Automatic Injury Detection Panels public service announcement; Animal Care and Adoption Center branding; and Black Cat Appreciation Day event.
Personnel DEPARTMENT
FY 19 Approved FTE
FY 20 Recommended FTE
Change
Administration
5
6
1
Emergency Services
1
1
0
Human Resources
4
4
0
Public Information
3
3
0
TOTAL
13
14
1
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain unchanged for FY 20.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• $30,388 is Added for a 30 Hours of Wages Per Week Position and Health Insurance – Funding is added to the Human Resources Department to provide staffing to assist with tracking family medical leave, scanning documents into the MUNIS system for records retention, and other human resource functions that cannot currently be performed due staffing issues.
• $77,008 is Added for One Full-time Management/Policy Analyst (1 FTE) – This COUNTY ADMINISTRATION : 110
COUNTY ADMINISTRATION position is added to conduct organization wide studies, evaluate existing work functions on operational efficiency and effectiveness, and prepare special reports on various projects throughout the County. Currently, the County does not have a position to work on special projects and studies for operational efficiency.
COUNTY ADMINISTRATION : 111
MONTGOMERY COUNTY, VIRGINIA
County Attorney
VOTERS Board of Supervisors County Attorney
COUNTY ATTORNEY : 113
COUNTY ATTORNEY
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
Addenda
=
FY 20
Rec. 20/
Recommended
App. 19
EXPENDITURES BY DEPARTMENT County Attorney
$366,098
$348,801
$313,938
$338,416
$-
$338,416
$24,478
$366,098
$348,801
$313,938
$338,416
$-
$338,416
$24,478
$280,117
$284,638
$301,871
$321,349
$-
$321,349
$19,478
$85,981
$64,163
$12,067
$17,067
$-
$17,067
$5,000
$-
$-
$-
$-
$-
$-
$-
$366,098
$348,801
$313,938
$338,416
$-
$338,416
$24,478
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$366,098
$348,801
$313,938
$338,416
$-
$338,416
$24,478
TOTAL REVENUES
$366,098
$348,801
$313,938
$338,416
$-
$338,416
$24,478
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Recovered Costs TOTAL DESIGNATED REVENUE
COUNTY ATTORNEY : 114
COUNTY ATTORNEY
About The County Attorney defends or brings actions in which the County and any of its boards, officials, departments, or employees is a party. This division also drafts and prepares County ordinances, leases, bonds, deeds and contracts in which the County is a party.
County Attorney The County Attorney is appointed by the Board of Supervisors. The County Attorney represents and counsels the Board of Supervisors, County boards, commissions, departments, agencies, officials and employees on all legal and civil matters involving County government.
Personnel DEPARTMENT
FY 19 Approved FTE
FY 20 Recommended FTE
Change
County Attorney
2
2
0
TOTAL
2
2
0
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain unchanged for FY 20.
• $5,000 is Transferred from the Board of Supervisors Budget and Added to the County Attorney’s Budget – Each year the County has Municode update and provide hardcopies of the County’s code. Municode is now offering a new product that will allow the County to self-publish the County’s code utilizing a cloud based subscription. In prior years, these costs were incorrectly paid for from the Board of Supervisor’s budget. For FY 20, these funds are being transferred from the Board of Supervisor’s budget to the County Attorney’s budget since the cost should be recorded in the County Attorney budget.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added COUNTY ATTORNEY : 115
MONTGOMERY COUNTY, VIRGINIA
Financial and Management Services
VOTERS Board of Supervisors County Administrator Deputy County Administrator Financial and Management Services
Finance
Purchasing
FINANCIAL AND MANAGEMENT SERVICES : 117
FINANCIAL AND MANAGEMENT SERVICES
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Finance
$1,051,780
$928,469
$998,645
$995,047
$-
$995,047
$179,953
$176,524
$184,525
$184,616
$-
$184,616
$91
$1,231,733
$1,104,993
$1,183,170
$1,179,663
$-
$1,179,663
$(3,507)
Personal Services
$993,281
$946,279
$1,009,680
$1,006,173
$-
$1,006,173
$(3,507)
Operations & Maintenance
$237,752
$158,014
$173,490
$173,490
$-
$173,490
$-
Purchasing TOTAL EXPENDITURES
$(3,598)
EXPENDITURES BY CLASSIFICATION
Capital Outlay
$700
$700
$-
$-
$-
$-
$-
$1,231,733
$1,104,993
$1,183,170
$1,179,663
$-
$1,179,663
$(3,507)
$127,400
$76,711
$70,000
$70,000
$-
$70,000
$-
$127,400
$76,711
$70,000
$70,000
$-
$70,000
$-
TOTAL UNDESIGNATED REVENUE
$1,104,333
$1,028,282
$1,113,170
$1,109,663
$-
$1,109,663
$(3,507)
TOTAL REVENUES
$1,231,733
$1,104,993
$1,183,170
$1,179,663
$-
$1,179,663
$(3,507)
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE
FINANCIAL AND MANAGEMENT SERVICES : 118
FINANCIAL AND MANAGEMENT SERVICES
About Financial and Management Services (FMS) is responsible for ensuring the integrity of public funds by developing and monitoring compliance with internal controls and financial policies and procedures. The division is responsible for payroll, accounts payable, risk management, and purchasing. This division is also charged with the development and execution of the County’s operating budget and Capital Improvement Program (CIP). FMS also provides County Administration with financial reports and performs billing, collection and customer service for the Public Service Authority (PSA). The division also provides financial services to the Economic Development Authority (EDA), the Metropolitan Planning Organization (MPO), the Montgomery County Joint Tourism program, the New River Valley Emergency Communications Regional Authority (911 Authority), and the MBC Development Corporation.
Finance The Finance Department maintains accounting records related to the County’s financial system and prepares and distributes monthly expenditure reports. Finance also processes invoices for payment, payroll, and all state, federal and IRS earnings-related forms. In addition, the Finance Department performs billing, collection and customer service functions for the Public Service Authority.
Budget The Budget Office develops and administers the County’s budget and Capital Improvement Program (CIP). Budget staff perform budget and financial analyses, revenue forecasting, budget monitoring, program analysis, economic analysis, and special studies on County programs.
Purchasing The Purchasing Department assists County departments with purchases of $2,500 or more on an as-needed basis. Formal invitations for bid and requests for proposal are developed, issued and awarded in accordance with the Virginia Public Procurement Act. Purchase orders are issued upon award of the solicitations.
Highlights • The Finance Team Received a Certificate of Excellence in Financial Reporting for the 31st consecutive year from the Government Finance Officers Association.
Personnel FY 19 Approved FTE
FY 20 Recommended FTE
Change
Finance
9
9
0
Purchasing
2
2
0
TOTAL
11
11
0
DEPARTMENT
FINANCIAL AND MANAGEMENT SERVICES : 119
FINANCIAL AND MANAGEMENT SERVICES
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain unchanged for FY 20.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• No Addenda Added
FINANCIAL AND MANAGEMENT SERVICES : 120
MONTGOMERY COUNTY, VIRGINIA
Insurance
VOTERS Board of Supervisors County Administrator Deputy County Administrator Financial and Management Services
Insurance
INSURANCE : 121
INSURANCE
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Insurance TOTAL EXPENDITURES
$257,962
$238,694
$257,962
$207,962
$-
$207,962
$(50,000)
$257,962
$238,694
$257,962
$207,962
$-
$207,962
$(50,000)
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay
$15,607
$19,993
$6,707
$6,707
$-
$6,707
$-
$242,355
$218,701
$251,255
$201,255
$-
$201,255
$(50,000)
$-
$-
$-
$-
$-
$-
$-
$257,962
$238,694
$257,962
$207,962
$-
$207,962
$(50,000)
$-
$3,420
$-
$-
$-
$-
$-
$-
$3,420
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$257,962
$235,273
$257,962
$207,962
$-
$207,962
$(50,000)
TOTAL REVENUES
$257,962
$238,694
$257,962
$207,962
$-
$207,962
$(50,000)
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE
INSURANCE : 122
INSURANCE
About Insurance coverage for County buildings and their contents at replacement cost value, risk management consulting services and liability insurance for County officials are paid from this division. It also covers costs associated with the County’s Risk Management Plan.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• $50,000 is Reduced from the Insurance Base Budget – In prior years, $50,000 was budgeted for a health insurance consultant to help the County manage its self-insured health insurance program. Currently, the County’s self-insurance program has adequate funding to cover this fee; therefore, $50,000 is reduced from the base budget as it is no longer needed.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• No Addenda Added
INSURANCE : 123
MONTGOMERY COUNTY, VIRGINIA
Information Technology
VOTERS Board of Supervisors County Administrator Deputy County Administrator Information Technology
INFORMATION TECHNOLOGY : 125
INFORMATION TECHNOLOGY
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Information Technology
$1,721,249
$1,589,529
$1,755,843
$1,732,629
$196,212
$1,928,841
$172,998
$1,721,249
$1,589,529
$1,755,843
$1,732,629
$196,212
$1,928,841
$172,998
Personal Services
$895,990
$793,640
$928,857
$905,643
$176,212
$1,081,855
$152,998
Operations & Maintenance
$679,036
$649,713
$652,517
$652,517
$20,000
$672,517
$20,000
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION
Capital Outlay
$146,223
$146,176
$174,469
$174,469
$-
$174,469
$-
$1,721,249
$1,589,529
$1,755,843
$1,732,629
$196,212
$1,928,841
$172,998
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$1,721,249
$1,589,529
$1,755,843
$1,732,629
$196,212
$1,928,841
$172,998
TOTAL REVENUES
$1,721,249
$1,589,529
$1,755,843
$1,732,629
$196,212
$1,928,841
$172,998
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE
INFORMATION TECHNOLOGY : 126
INFORMATION TECHNOLOGY
About Information Technology (IT) is responsible for the complete life-cycle support of the software applications and technology infrastructure used by County departments and offices. The IT department supports the computing technology and telecommunications in all County facilities.
Information Technology IT supports over 100 systems and applications in a high availability, 24X7 environment and over 1,500 end-user devices, including PCs, laptops, printers, and phones.
Highlights • The IT department initiated an Enterprise Content Management program, allowing documents to be processed and stored in a digital format. • The IT department participated in In Force 911, a law enforcement, real time information sharing network which involved the schools and the Sheriff’s Office.
Personnel FY 19 Approved FTE
FY 20 Recommended FTE
Change
Information Technology
9.5
11.5
2
TOTAL
9.5
11.5
2
DEPARTMENT
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain unchanged for FY 20.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. INFORMATION TECHNOLOGY : 127
INFORMATION TECHNOLOGY
• $83,875 is Added for One Full-time Application Specialist Position (1 FTE) – This position is added to provide support for the real estate and land development applications. An upgrade to the current Cole-Layer-Trumble Mass Appraisal System (CLT) is planned for the upcoming year and replacement of the Land Development System will begin in the current year. The Department has one Applicant Specialist who supports MUNIS programs used by the Commissioner of Revenue, the Treasurer, Finance Department, Human Resource Department and certain financial functions used by all County departments. The new position will support the real estate appraisal and land development systems and is intended to provide back-up support for MUNIS functions.
• $65,133 is Added for One Full-time Technology Support Specialist I (1 FTE) – This position is added to provide end user support for public safety functions, primarily to ensure on-site support at the Sheriff’s Office but also including support for the Commonwealth Attorney and certain court functions.
• $27,204 is Added for Two (2) Part-time Interns – Additional funding is added to fund two interns to support application development, web development, and enterprise content management projects throughout the County.
• $20,000 is Added for Software Maintenance Service Contracts – Additional funding is added to cover the software license increases for various applications throughout the County. Existing software contracts include Munis, iCare, Windows 10, and Pictometry.
• Note: $250,000 is included in the FY 20 capital budget to address future infrastructure issues. These funds are located in the County Capital tab at the end of the budget document and include funds for the upgrade of the CLT mass appraisal system and the purchase of the Executime, a time reporting module of MUNIS.
INFORMATION TECHNOLOGY : 128
MONTGOMERY COUNTY, VIRGINIA
Commissioner of the Revenue Compensation Board VOTERS Commissioner of the Revenue
Compensation Board
COMMISSIONER OF THE REVENUE : 129
COMMISSIONER OF THE REVENUE
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
Addenda
=
FY 20
Rec. 20/
Recommended
App. 19
EXPENDITURES BY DEPARTMENT Commissioner of the Revenue
$548,091
$543,059
$548,900
$549,626
$-
$549,626
$726
TOTAL EXPENDITURES
$548,091
$543,059
$548,900
$549,626
$-
$549,626
$726
$535,075
$530,044
$543,825
$544,551
$-
$544,551
$726
$5,966
$5,966
$5,075
$5,075
$-
$5,075
$-
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay
$7,050
$7,049
$-
$-
$-
$-
$-
$548,091
$543,059
$548,900
$549,626
$-
$549,626
$726
$212,312
$210,974
$212,815
$215,768
$6,549
$222,317
$9,502
$212,312
$210,974
$212,815
$215,768
$6,549
$222,317
$9,502
TOTAL UNDESIGNATED REVENUE
$335,779
$332,085
$336,085
$333,858
$(6,549)
$327,309
$(8,776)
TOTAL REVENUES
$548,091
$543,059
$548,900
$549,626
$-
$549,626
$726
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION State Shared Expenses TOTAL DESIGNATED REVENUE
COMMISSIONER OF THE REVENUE : 130
COMMISSIONER OF THE REVENUE
About The Commissioner of the Revenue is an elected Constitutional Officer responsible for assessing the fair market value of all property, personal and business, subject to taxation and maintaining real estate ownership records. This division accounts for the costs shared between the County and the State Compensation Board.
Commissioner of the Revenue The Commissioner of the Revenue Division assesses all tangible personal property in accordance with the Code of Virginia, verifies personal property data filed by taxpayers, calculates assessments and taxes, and issues the personal property tax book annually. It also assists taxpayers with filing state income tax returns.
Highlights • More than 3,000 Virginia individual Income Tax returns and 2,000 estimated tax declarations were received last year. • Began participation in the VITA program to help file not only state income tax returns for qualifying taxpayers but also for federal income taxes.
Personnel FY 19 Approved FTE
FY 20 Recommended FTE
Commissioner of the Revenue
8
8
0
TOTAL
8
8
0
DEPARTMENT
Change
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain unchanged for FY 20.
• Base Compensation Board Revenue Adjustments – A total of $2,953 is added to the COMMISSIONER OF THE REVENUE : 131
COMMISSIONER OF THE REVENUE base Compensation Board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board reconciled to the FY 19 County approved budget. Each year, Compensation Board funding is reconciled to the County approved budget when final numbers are received from the state.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• $6,549 is Added to the Commissioner of the Revenue’s Compensation Board Revenue - These funds account for a 2% across the board salary increase included in the Governor’s budget for locally supported positions starting July 1, 2019, plus a 1% bonus on December 1, 2019. Since the County’s starting salaries are significantly higher than Compensation Board salaries, these funds provide additional revenue to the County. Each year, Compensation Board funding is reconciled to the County approved budget when final numbers are received from the state.
COMMISSIONER OF THE REVENUE : 132
MONTGOMERY COUNTY, VIRGINIA
Commissioner of the Revenue Assessments VOTERS Commissioner of the Revenue
Assessments
Assessments
Land Use
ASSESSMENTS : 133
ASSESSMENTS
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
Addenda
=
FY 20
Rec. 20/
Recommended
App. 19
EXPENDITURES BY DEPARTMENT Assessments Land Use TOTAL EXPENDITURES
$448,361
$436,128
$458,575
$457,894
$-
$457,894
$3,375
$3,373
$3,900
$3,900
$-
$3,900
$(681) $-
$451,736
$439,501
$462,475
$461,794
$-
$461,794
$(681)
$395,934
$395,873
$406,673
$405,992
$-
$405,992
$(681)
$55,740
$43,566
$55,802
$55,802
$-
$55,802
$-
$62
$62
$-
$-
$-
$-
$-
$451,736
$439,501
$462,475
$461,794
$-
$461,794
$(681)
$1,800
$1,770
$1,800
$1,800
$-
$1,800
$-
$-
$355
$-
$-
$-
$-
$-
$1,800
$2,125
$1,800
$1,800
$-
$1,800
$-
$449,936
$437,376
$460,675
$459,994
$-
$459,994
$(681)
$451,736
$439,501
$462,475
$461,794
$-
$461,794
$(681)
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Land Use Application Fee Recovered Costs TOTAL DESIGNATED REVENUE
TOTAL UNDESIGNATED REVENUE
TOTAL REVENUES
ASSESSMENTS : 134
ASSESSMENTS
About The Assessment division is responsible for maintaining real estate ownership records, including transfers of ownership recorded in the Circuit Court Clerk’s Office, assessing the value of real property, administering the land use program, and mapping of real property. The County provides 100% of the funding since real estate and personal property assessments are a primary focus of this division.
Assessing The Assessing department, which reports to the Commissioner of the Revenue, maintains real estate ownership records, assesses the value of real property, administers the land use program, and mapping of real property. This department also administers the County’s real estate tax relief program for the elderly and disabled.
Land Use The land use program provides for the deferral of real estate taxes on real estate that qualifies for agricultural, horticultural and forestry uses. It processes new and renewal applications, validates information provided on the applications, and calculates use values per crop yields and soil classifications.
Highlights • Tax relief for the elderly, disabled and veterans served 1,041 citizens. • Managed the assessment of 4,753 taxable businesses. • Updated real estate records for 38,820 parcels. • 1,544 parcels qualified for the Land Use program.
Personnel FY 19 Approved FTE
FY 20 Recommended FTE
Change
Assessments
6
6
0
Land Use
0
0
0
TOTAL
6
6
0
DEPARTMENT
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the ASSESSMENTS : 135
ASSESSMENTS current fiscal year.
• Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain unchanged for FY 20.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• No Addenda Added
ASSESSMENTS : 136
MONTGOMERY COUNTY, VIRGINIA
Treasurer - Compensation Board
VOTERS Treasurer
Compensation Board
TREASURER - COMPENSATION BOARD : 137
TREASURER - COMPENSATION BOARD
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Treasurer TOTAL EXPENDITURES
$512,431
$509,488
$519,589
$517,809
$-
$517,809
$(1,780)
$512,431
$509,488
$519,589
$517,809
$-
$517,809
$(1,780)
$512,431
$509,488
$519,589
$517,809
$-
$517,809
$(1,780)
$-
$-
$-
$-
$-
$-
$-
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
$-
$-
$-
$-
$-
$-
$-
$512,431
$509,488
$519,589
$517,809
$-
$517,809
$(1,780)
REVENUE BY CLASSIFICATION $197,966
$198,821
$198,295
$199,890
$6,125
$206,015
$7,720
TOTAL DESIGNATED REVENUE
State Shared Expenses
$197,966
$198,821
$198,295
$199,890
$6,125
$206,015
$7,720
TOTAL UNDESIGNATED REVENUE
$314,465
$310,668
$321,294
$317,919
$(6,125)
$311,794
$(9,500)
$512,431
$509,488
$519,589
$517,809
$-
$517,809
$(1,780)
TOTAL REVENUES
TREASURER - COMPENSATION BOARD : 138
TREASURER - COMPENSATION BOARD
About The Treasurer is an elected Constitutional Officer responsible for collecting all County revenue, submitting financial reports to the state and County, authorizing County disbursements, and cash management, which includes managing the County’s bank and investment accounts.
Treasurer-Compensation Board This division accounts for the operational costs shared between the State Compensation Board and the County. The Treasurer Division also collects current and delinquent tax payments, motor vehicle license fees, issues dog tags, and collects and remits payments to the Commonwealth of Virginia for individual and business state income and estimated state income taxes.
Highlights • The Treasurer’s Office was accredited by the Treasurer’s Association of Virginia for the fifth consecutive year. • Processed approximately 2,841 tax payments. • Performed monthly reconciliation of seven County bank accounts (18,192 payments).
Personnel FY 19 Approved FTE
FY 20 Recommended FTE
Change
Treasurer
6
6
0
TOTAL
6
6
0
DEPARTMENT
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain unchanged for FY 20.
• Base Compensation Board Revenue Adjustments – A total of $1,595 is added to the base Compensation Board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board reconciled to the FY 19 County approved budget. Each year, Compensation Board funding is reconciled to the County TREASURER - COMPENSATION BOARD : 139
TREASURER - COMPENSATION BOARD approved budget when final numbers are received from the state.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• $6,125 is Added to the Treasurer’s Compensation Board Revenue – These funds account for a 2% across the board salary increase included in the Governor’s budget for locally supported positions starting July 1, 2019, plus a 1% bonus on December 1, 2019. Since the County’s starting salaries are significantly higher than Compensation Board salaries, these funds provide additional revenue to the County. Each year, Compensation Board funding is reconciled to the County approved budget when final numbers are received from the state.
TREASURER - COMPENSATION BOARD : 140
MONTGOMERY COUNTY, VIRGINIA
Treasurer - Collections
VOTERS Treasurer
Collections
TREASURER - COLLECTIONS : 141
TREASURER - COLLECTIONS
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Treasurer-Collections
$492,754
$459,837
$493,274
$492,261
$-
$492,261
$(1,013)
TOTAL EXPENDITURES
$492,754
$459,837
$493,274
$492,261
$-
$492,261
$(1,013)
Personal Services
$337,594
$326,904
$357,311
$356,298
$-
$356,298
$(1,013)
Operations & Maintenance
$148,999
$126,773
$135,963
$135,963
$-
$135,963
$-
EXPENDITURES BY CLASSIFICATION
Capital Outlay
$6,161
$6,160
$-
$-
$-
$-
$-
$492,754
$459,837
$493,274
$492,261
$-
$492,261
$(1,013)
$19,000
$10,026
$24,000
$24,000
$-
$24,000
$-
$19,000
$10,026
$24,000
$24,000
$-
$24,000
$-
TOTAL UNDESIGNATED REVENUE
$473,754
$449,811
$469,274
$468,261
$-
$468,261
$(1,013)
TOTAL REVENUES
$492,754
$459,837
$493,274
$492,261
$-
$492,261
$(1,013)
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION DMV Stop Fees TOTAL DESIGNATED REVENUE
TREASURER - COLLECTIONS : 142
TREASURER - COLLECTIONS
About The Treasurer is an elected official responsible for collecting all County revenue, submitting financial reports to the state and County, and authorizing County disbursements.
Treasurer-Collections This division is funded solely by the County. Treasurer-Collections collects current and delinquent tax payments, motor vehicle license fees, issues dog tags, and collects and remits payments to the Commonwealth of Virginia for individual and business state income and estimated state income taxes.
Highlights • Issued 78,136 real estate bills (electronic billing of 12,052 mortgage escrow accounts). • Issued 68,085 personal property bills (including 38,006 motor vehicle licenses). • Administered 3,864 animal licenses and distributed 2,412 animal license notices. • Collected $1,325,000 from delinquent Fiscal Year 2018 accounts. • Prepared 302 tax parcels for sale. • Installed new software for scanning, record storage and remote deposit of tax payments.
Personnel FY 19 Approved FTE
FY 20 Recommended FTE
Change
Treasurer-Collections
6
6
0
TOTAL
6
6
0
DEPARTMENT
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain unchanged for FY 20.
TREASURER - COLLECTIONS : 143
TREASURER - COLLECTIONS
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
â&#x20AC;˘ No Addenda Added
TREASURER - COLLECTIONS : 144
MONTGOMERY COUNTY, VIRGINIA
Electoral Board/Registrar
Electoral Board Voter Registrar
ELECTORAL BOARD/REGISTRAR : 145
ELECTORAL BOARD/REGISTRAR
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Electoral Board/Registrar TOTAL EXPENDITURES
$412,250
$405,957
$390,342
$390,432
$62,862
$453,294
$62,952
$412,250
$405,957
$390,342
$390,432
$62,862
$453,294
$62,952
$319,469
$313,602
$322,142
$322,232
$-
$322,232
$90
$91,736
$91,342
$68,200
$68,200
$2,800
$71,000
$2,800
$1,045
$1,014
$-
$-
$60,062
$60,062
$60,062
$412,250
$405,957
$390,342
$390,432
$62,862
$453,294
$62,952
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Recovered Costs
$-
$97
$-
$-
$-
$-
$-
State Shared Expenses
$48,158
$47,096
$48,237
$48,237
$1,457
$49,694
$1,457
$48,158
$47,193
$48,237
$48,237
$1,457
$49,694
$1,457
TOTAL UNDESIGNATED REVENUE
$364,092
$358,764
$342,105
$342,195
$61,405
$403,600
$61,495
TOTAL REVENUES
$412,250
$405,957
$390,342
$390,432
$62,862
$453,294
$62,952
TOTAL DESIGNATED REVENUE
ELECTORAL BOARD/REGISTRAR : 146
ELECTORAL BOARD/REGISTRAR
About The office of the Electoral Board/Director of Elections provides registration and election services to eligible citizens of Montgomery County. These services include supporting and training individuals and groups holding registration drives; providing in-house and high school voter registration; maintaining the Virginia Election and Registration System (VERIS); purchasing, maintaining, testing, and loading ballots on voting machines; taking and processing photo IDs for voters who do not have one; and preparing and conducting fair elections within the guidelines of Virginia Elections Laws, including Officer of Election training, processing candidate filings and petitions, printing of ballots and processing absentee votes.
Electoral Board/Director of Elections The Electoral Board/Director of Elections division is committed to providing each citizen of Montgomery County with the opportunity to exercise his or her right to vote in an efficient and equitable manner. The Director of Elections registers voters, maintains voting records, and manages elections by staffing polling locations for the County’s 25 precincts. The staff conducts elections, supervises poll workers on Election Day and tallies election results.
Highlights • Scanned approximately 62,000 voters’ applications. • Produced in collaboration with Montgomery County’s Planning and GIS Office an interactive voting information (precincts, polling locations, etc.) map for the County’s website. • Began planning for the 2019 November General election, which will include four of the five Montgomery County Constitutional Officers; four of the seven Montgomery County Board of Supervisors seats; Blacksburg and Christiansburg Town Council seats; School Board member seats; and the House of Delegates and Senate races.
Personnel FY 19 Approved FTE
DEPARTMENT
FY 20 Recommended FTE
Change
Registrar/Electoral Board
4
4
0
TOTAL
4
4
0
ELECTORAL BOARD/REGISTRAR : 147
ELECTORAL BOARD/REGISTRAR
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain unchanged for FY 20.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• $2,800 is Added for Maintenance Service Contract Increases - Additional funding is added to cover the increased cost of the service contract on 70 voting machines.
• $60,062 is Added for Poll Book Software Needs - Additional funding is added to cover the cost of replacing the software on 100 poll books. The existing software is not well supported and has been creating technical issues during elections. The one-time cost of the software is $54,484. Annual maintenance costs are $5,578.
• $1,457 is Added to the Electoral Board/Director of Election’s Revenue Budget - These funds account for a 2% across the board salary increase contained in the state’s budget for locally supported positions starting July 1, 2019, plus a 1% bonus on December 1, 2019. Since the County’s starting salary is significantly higher than Electoral Board starting positions, these additional funds provide additional revenue to the County. Each year, state funding is reconciled to the final County approved budget when final numbers are received from the state.
ELECTORAL BOARD/REGISTRAR : 148
MONTGOMERY COUNTY, VIRGINIA
Internal Services
VOTERS Board of Supervisors County Administrator General Services Internal Services
INTERNAL SERVICES : 149
INTERNAL SERVICES
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Copier Services
$-
$-
$-
$-
$-
$-
$-
$191,139
$169,937
$-
$-
$-
$-
$-
$17,717
$7,536
$-
$-
$-
$-
$-
$320,670
$99,051
$-
$-
$-
$-
$-
$529,526
$276,524
$-
$-
$-
$-
$-
Personal Services
$107,174
$98,174
$-
$-
$-
$-
$-
Operations & Maintenance
$107,482
$83,418
$-
$-
$-
$-
$-
Capital Outlay
$314,870
$94,933
$-
$-
$-
$-
$-
$529,526
$276,524
$-
$-
$-
$-
$-
Garage Operations Mail Services Motor Pool TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Canteen Proceeds
$-
$-
$-
$-
$-
$-
$-
Local Sale of Copy Paper
$3,500
$-
$-
$-
$-
$-
$-
Local Garage Internal Charges
$6,000
$-
$-
$-
$-
$-
$-
$40,000
$31,891
$-
$-
$-
$-
$-
$17,700
$5,851
$-
$-
$-
$-
$-
$-
$2,589
$-
$-
$-
$-
$-
$24,500
$31,651
$-
$-
$-
$-
$-
$91,700
$71,981
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$437,826
$204,543
$-
$-
$-
$-
$-
TOTAL REVENUES
$529,526
$276,524
$-
$-
$-
$-
$-
Local Vehicle Maintenance Local Mileage Recovered Costs Proceeds from Resale TOTAL DESIGNATED REVENUE
INTERNAL SERVICES : 150
INTERNAL SERVICES
About Internal Services provides support services to “internal” County customers through the County garage, motor pool, canteen, and centralized mail.
Budget Discussion • Internal Services Division Consolidation into the General Services Division - In FY 19, the Internal Services was consolidated into General Services. Therefore, the Internal Services Division no longer exists as a separate division. It is shown here to reflect dollars that were spent in FY 18 prior to the consolidation. Please refer to tab 400 for the FY 19 and FY 20 budget totals.
INTERNAL SERVICES : 151
MONTGOMERY COUNTY, VIRGINIA
Commonwealth Attorney
VOTERS Commonwealth Attorney
Prosecution
Collections
COMMONWEALTH ATTORNEY : 153
COMMONWEALTH ATTORNEY
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Commonwealth AttorneyProsecution
$1,161,776
$1,028,624
$1,127,000
$1,135,304
$-
$1,135,304
$8,304
Commonwealth AttorneyCollections
$5,883
$-
$5,883
$5,665
$-
$5,665
$(218)
$1,167,659
$1,028,624
$1,132,883
$1,140,969
$-
$1,140,969
$8,086
$1,068,764
$996,216
$1,105,511
$1,113,597
$-
$1,113,597
$8,086
$98,895
$32,408
$27,372
$27,372
$-
$27,372
$-
$-
$-
$-
$-
$-
$-
$-
$1,167,659
$1,028,624
$1,132,883
$1,140,969
$-
$1,140,969
$8,086
$179,500
$80,529
$87,726
$87,726
$-
$87,726
$-
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Court Fees Domestic Violence Grant
$-
$-
$45,000
$45,000
$-
$45,000
$-
State/Federal Confiscations
$13,007
$13,882
$-
$-
$-
$-
$-
State Shared Expenses
$708,121
$704,187
$709,286
$695,765
$21,131
$716,896
$7,610
$7,500
$8,430
$8,428
$8,428
$-
$8,428
$-
TOTAL DESIGNATED REVENUE
$908,128
$807,028
$850,440
$836,919
$21,131
$858,050
$7,610
TOTAL UNDESIGNATED REVENUE
$259,531
$221,596
$282,443
$304,050
$(21,131)
$282,919
$476
$1,167,659
$1,028,624
$1,132,883
$1,140,969
$-
$1,140,969
$8,086
State Commonwealth Attorney Fees
TOTAL REVENUES
COMMONWEALTH ATTORNEY : 154
COMMONWEALTH ATTORNEY
About The Commonwealth Attorney’s is an elected Constitutional Officer responsible for the prosecution of all felony and certain misdemeanor and traffic offenses within Montgomery County, including those occurring in the towns of Blacksburg and Christiansburg and on the Virginia Tech campus. Court is held five times per week in District Court, three to four times per week in Circuit Court and two to three times per week in Juvenile and Domestic Relations Court.
Prosecution This department is responsible for trying cases in Circuit Court, two General District Courts and the Juvenile and Domestic Relations Court. Through the Victim Witness Program, the office assists victims and witnesses involved in the prosecution of these cases. The office advises citizens, law enforcement agencies and magistrates regarding the interpretation of criminal law.
Collections The Collections department is responsible for the collection of delinquent fines and costs from Juvenile and Domestic Relations District Court, General District Court(s) and the Circuit Court. This entails collection of reports from the Clerk’s Office, preparation and mailing of collection letters for all fines/costs not paid within 40 days, generating reports and accounting procedures.
Highlights • The Office of the Executive Secretary of the Supreme Court shows that in 2018 the Commonwealth Attorney’s Office handled 2,100 cases in Circuit Court, approximately 6,000 cases in General District Court and approximately 800 cases in Juvenile & Domestic Relations Court. In addition, in 2018 it prosecuted three first degree murder cases and two second degree murder cases. • The Montgomery County Drug Court prepared for its first class of graduates. In addition, progress toward a mental health docket is being made in the General District Court. Drug Court is designed to help curb crimes such as breaking and entering, shoplifting, and illegal drug use by providing addicts charged with criminal cases to receive drug treatment rather than incarceration. Volunteer hours are provided by participating agencies, such as the Commonwealth’s Attorney’s office. • The Internship program successfully provided the office with a full-time attorney and a victim-witness coordinator. COMMONWEALTH ATTORNEY : 155
COMMONWEALTH ATTORNEY
Personnel FY 19 Approved FTE
FY 20 Recommended FTE
Change
Commonwealth Attorney-Prosecution
12
12
0
Commonwealth Attorney-Collections
0
0
0
TOTAL
12
12
0
DEPARTMENT
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain unchanged for FY 20.
• Base Compensation Board Revenue Adjustments – A total of ($13,521) is reduced from the base Compensation Board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board reconciled to the FY 19 County approved budget. Each year, Compensation Board funding is reconciled to the County approved budget when final numbers are received from the state.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• $21,131 is Added to the Commonwealth Attorney’s Compensation Board Revenue – These funds account for a 2% across the board salary increase included in the Governor’s budget for locally supported positions starting July 1, 2019, plus a 1% bonus on December 1, 2019. Since the County’s starting salaries are significantly higher than Compensation Board salaries, these funds provide additional revenue to the County. Each year, Compensation Board funding is reconciled to the County approved budget when final numbers are received from the state.
COMMONWEALTH ATTORNEY : 156
MONTGOMERY COUNTY, VIRGINIA
Circuit Court
VOTERS General Assembly Circuit Court
Circuit Court
Juries
CIRCUIT COURT : 157
CIRCUIT COURT
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Circuit Court
$164,110
$157,391
$117,657
$118,063
$68,275
$186,338
Juries
$24,400
$16,640
$24,400
$24,400
$-
$24,400
$-
$188,510
$174,031
$142,057
$142,463
$68,275
$210,738
$68,681
$150,762
$146,790
$106,757
$107,163
$68,275
$175,438
$68,681
$35,102
$24,595
$35,300
$35,300
$-
$35,300
$-
$2,646
$2,646
$-
$-
$-
$-
$-
$188,510
$174,031
$142,057
$142,463
$68,275
$210,738
$68,681
$7,500
$7,500
$7,500
$7,500
$-
$7,500
$-
Recovered Costs
$-
$-
$-
$-
$-
$-
$-
Jury Reimbursement
$-
$13,089
$-
$-
$-
$-
$-
TOTAL DESIGNATED REVENUE
$7,500
$20,589
$7,500
$7,500
$-
$7,500
$-
TOTAL UNDESIGNATED REVENUE
$181,010
$153,442
$134,557
$134,963
$68,275
$203,238
$68,681
TOTAL REVENUES
$188,510
$174,031
$142,057
$142,463
$68,275
$210,738
$68,681
TOTAL EXPENDITURES
$68,681
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Judge's Secretary Salary
CIRCUIT COURT : 158
CIRCUIT COURT
About Circuit Court with two resident judges is the trial court of broadest powers in the County and handles all civil cases with claims of more than $25,000. It shares authority with the General District Court to hear matters involving claims between $4,500 and $25,000. The Circuit Court also hears all serious criminal matters involving felonies, handles family matters including divorce, and hears cases appealed from the General District Court and the Juvenile & Domestic Relations District Court. The County provides general operating expenses for each judge, funding for a legal assistant, and office furnishings for the staff.
Circuit Court The Circuit Court is the principal trial court of the state and have both original and appellate jurisdiction.
Juries This department provides basic operating expenses for jury services, including juror and witness compensation.
Personnel DEPARTMENT
FY 19 Approved FTE
FY 20 Recommended FTE
Change
Circuit Court
2
3
1
Juries
0
0
0
TOTAL
2
3
1
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
CIRCUIT COURT : 159
CIRCUIT COURT • Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain unchanged for FY 20.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• $68,275 is Added for a Full-time Law Clerk – This position is added to assist the Circuit Court Judges in their research and administrative duties. Over the past 5 years, the workload of the Circuit Court has increased 26.1% and the nature and number of cases being filed have become more complex, requiring additional research. The recently added Drug Court program has also increased court time by 6-8 hours per month. Montgomery County is currently one of the largest circuit courts in the Commonwealth without the assistance of a law clerk. This position is provided to assist with reducing the court’s workload responsibilities.
CIRCUIT COURT : 160
MONTGOMERY COUNTY, VIRGINIA
General District Court
VOTERS General Assembly General District Court
GENERAL DISTRICT COURT : 161
GENERAL DISTRICT COURT
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT General District Court
$27,156
$18,756
$21,711
$21,711
$-
$21,711
$-
TOTAL EXPENDITURES
$27,156
$18,756
$21,711
$21,711
$-
$21,711
$-
$-
$-
$-
$-
$-
$-
$-
Operations & Maintenance
$24,154
$17,093
$21,711
$21,711
$-
$21,711
$-
Capital Outlay
$3,002
$1,663
$-
$-
$-
$-
$-
$27,156
$18,756
$21,711
$21,711
$-
$21,711
$-
Local Recovered Costs
$-
$9
$-
$-
$-
$-
$-
Local Courthouse Maintenance Fees
$-
$32
$-
$-
$-
$-
$-
TOTAL DESIGNATED REVENUE
$-
$41
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$27,156
$18,715
$21,711
$21,711
$-
$21,711
$-
TOTAL REVENUES
$27,156
$18,756
$21,711
$21,711
$-
$21,711
$-
EXPENDITURES BY CLASSIFICATION Personal Services
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION
GENERAL DISTRICT COURT : 162
GENERAL DISTRICT COURT
About The General District Court hears criminal, traffic and civil cases, misdemeanor cases, and preliminary felony cases. The division has exclusive original jurisdiction over any claim not exceeding $4,500 and has concurrent jurisdiction with the Circuit Court over any claim from $4,500 to $25,000. Both totals exclude interest and attorney’s fees, however, claims, counterclaims and cross-claims filed in actions for unlawful detainer are not subject to the maximum jurisdictional limit $25,000.
General District Court This division is responsible for ensuring that all policies and procedures are complied with as established by the Supreme Court. The General District Court holds court four days a week and staff consists of a clerk and ten deputy clerks.
Highlights •
The General District Court’s annual average caseload is 40,000.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• No Notable Base Budget Adjustments
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• No Addenda Added
GENERAL DISTRICT COURT : 163
MONTGOMERY COUNTY, VIRGINIA
Juvenile and Domestic Relations Court
VOTERS General Assembly Juvenile and Domestic Relations Court Juvenile and Domestic Relations Court
Court Services
JUVENILE AND DOMESTIC RELATIONS COURT : 165
JUVENILE AND DOMESTIC RELATIONS COURT
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Juvenile and Domestic Relations Court
$15,703
$8,312
$14,024
$14,024
$-
$14,024
$-
Court Services
$8,300
$5,601
$6,500
$6,500
$-
$6,500
$-
$24,003
$13,913
$20,524
$20,524
$-
$20,524
$-
$-
$-
$-
$-
$-
$-
$-
$20,219
$10,129
$20,524
$20,524
$-
$20,524
$-
$3,784
$3,784
$-
$-
$-
$-
$-
$24,003
$13,913
$20,524
$20,524
$-
$20,524
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$24,003
$13,913
$20,524
$20,524
$-
$20,524
$-
TOTAL REVENUES
$24,003
$13,913
$20,524
$20,524
$-
$20,524
$-
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE
.
JUVENILE AND DOMESTIC RELATIONS COURT : 166
JUVENILE AND DOMESTIC RELATIONS COURT
About The Juvenile and Domestic Relations Court has jurisdiction over all proceedings involving minors, children in need of services, and children who have been abused or neglected. This division also provides probation, counseling and rehabilitation services to children and their families.
Juvenile and Domestic Relations Court This court hears cases involving adults accused of child abuse, abandonment of children, child support and visitation, custody disputes, offenses against family members, delinquency petitions, and traffic violations. This court provides entrustment agreements, court-ordered rehabilitation services, and court consent for certain medical treatments.
Court Services Court Services provides probation services for the County’s Juvenile and Domestic Relations Court. The office conducts predisposition reports, processes intake complaints, and maintains an average daily population of 75 juveniles on probation. Office personnel consists of seven probation officers, one secretary and one probation supervisor.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• No Notable Base Budget Adjustments
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• No Addenda Added
JUVENILE AND DOMESTIC RELATIONS COURT : 167
MONTGOMERY COUNTY, VIRGINIA
Magistrate
VOTERS General Assembly Courts
Magistrate
MAGISTRATE : 169
MAGISTRATE
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Magistrate
$5,000
$4,130
$5,000
$5,000
$-
$5,000
$-
$5,000
$4,130
$5,000
$5,000
$-
$5,000
$-
$-
$-
$-
$-
$-
$-
$-
Operations & Maintenance
$3,940
$3,070
$5,000
$5,000
$-
$5,000
$-
Capital Outlay
$1,060
$1,060
$-
$-
$-
$-
$-
$5,000
$4,130
$5,000
$5,000
$-
$5,000
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$5,000
$4,130
$5,000
$5,000
$-
$5,000
$-
TOTAL REVENUES
$5,000
$4,130
$5,000
$5,000
$-
$5,000
$-
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION Personal Services
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE
MAGISTRATE : 170
MAGISTRATE
About The Magistrate’s Office provides judicial services for the 27th Judicial District within Region 1. Magistrates possess regional authority and assist all districts within Region 1, which consist of the 27th, 28th, 29th, and 30th Judicial Districts. The Magistrate’s Office operates 24 hours a day, 7 days a week.
Magistrate The Executive Secretary of the Supreme Court of Virginia appoints magistrates. The Magistrate’s Office conducts probable cause hearings to determine the issuance of arrest warrants, summonses, search warrants, temporary detention orders, emergency custody orders, emergency protective orders, and civil processes. Magistrates also conduct bail hearings to determine release or commitment to jail. Magistrates can accept prepayments for certain traffic infractions and prepayable misdemeanor offenses.
Highlights • The Magistrate’s Office issued 14,427 warrants, summons, mental health processes, and emergency protective orders in 2018. • The Magistrate’s Office continued to provide 24/7 services in Christiansburg, while providing on-site services to offices in Blacksburg and at Virginia Tech as needed.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• No Notable Base Budget Adjustments
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• No Addenda Added
MAGISTRATE : 171
MONTGOMERY COUNTY, VIRGINIA
Clerk of the Circuit Court
VOTERS Clerk of the Circuit Court
CLERK OF THE CIRCUIT COURT : 173
CLERK OF THE CIRCUIT COURT
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Clerk of the Circuit Court
$741,423
$732,480
$680,434
$682,998
$-
$682,998
$2,564
$741,423
$732,480
$680,434
$682,998
$-
$682,998
$2,564
Personal Services
$636,787
$636,829
$643,504
$646,068
$-
$646,068
$2,564
Operations & Maintenance
$100,246
$86,845
$36,930
$36,930
$-
$36,930
$-
$4,390
$8,806
$-
$-
$-
$-
$-
$741,423
$732,480
$680,434
$682,998
$-
$682,998
$2,564
Local Fees
$75,000
$49,092
$47,600
$47,600
$-
$47,600
$-
Recovered Costs
$66,563
$71,506
$-
$-
$-
$-
$-
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION
Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION
$405,205
$402,427
$405,874
$413,352
$12,579
$425,931
$20,057
TOTAL DESIGNATED REVENUE
State Shared Expenses
$546,768
$523,025
$453,474
$460,952
$12,579
$473,531
$20,057
TOTAL UNDESIGNATED REVENUE
$194,655
$209,455
$226,960
$222,046
$(12,579)
$209,467
$(17,493)
TOTAL REVENUES
$741,423
$732,480
$680,434
$682,998
$-
$682,998
$2,564
CLERK OF THE CIRCUIT COURT : 174
CLERK OF THE CIRCUIT COURT
About The Clerk of the Circuit Court is an elected Constitutional Officer who serves as the record keeper for the County. This division serves as the repository for the Court’s records, a clearinghouse for court information, and is also responsible for maintaining records for all bench and jury trials.
Clerk of the Circuit Court Clerk of the Circuit Court Division issues concealed handgun permits, subpoenas, processes court orders and collects court fees. Divorces, adoptions, legal name changes, deeds, deeds of trusts, land plats, and assignments are recorded in this office. Other public services include issuing marriage licenses, passports, notary applications; assisting with genealogy research; entering judgments; probating wills and qualifying estate executors; and scanning and imaging of documents.
Highlights • Continued working on the scanning and digitization of all marriage licenses. To offset the cost of this project, the Clerk worked with RSVP volunteers and obtained a grant from the Library of Virginia. • Continued active internship programs with local high schools, community colleges, and universities. • Erica W. Conner, Clerk, achieved certification through the National Center for State Courts as a Certified Court Manager, and also through the Virginia Court Clerk’s Association as a Master Circuit Court Clerk. Additionally, three employees of the Clerk’s office have become Master Deputy Clerks through the Deputy Clerk certification program.
Personnel FY 19 Approved FTE
FY 20 Recommended FTE
Change
Clerk of the Circuit Court
10
10
0
TOTAL
10
10
0
DEPARTMENT
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain CLERK OF THE CIRCUIT COURT : 175
CLERK OF THE CIRCUIT COURT unchanged for FY 20.
• Base Compensation Board Revenue Adjustments – A total of $7,478 is added to the base Compensation Board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board reconciled to the FY 19 County approved budget. Each year, Compensation Board funding is reconciled to the County approved budget when final numbers are received from the state.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• $12,579 is Added to the Clerk of the Circuit Court’s Compensation Board Revenue – These funds account for a 2% across the board salary increase included in the Governor’s budget for locally supported positions starting July 1, 2019, plus a 1% bonus on December 1, 2019. Since the County’s starting salaries are significantly higher than Compensation Board salaries, these funds provide additional revenue to the County. Each year, Compensation Board funding is reconciled to the County approved budget when final numbers are received from the state.
CLERK OF THE CIRCUIT COURT : 176
MONTGOMERY COUNTY, VIRGINIA
Sheriff - Compensation Board
VOTERS Sheriff
Compensation Board
Civil and Court Security Field Operations Jail Block
Jail Operations
SHERIFF - COMPENSATION BOARD : 177
SHERIFF - COMPENSATION BOARD
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Civil and Court Security Dispatching Jail Block Jail Operations Field Operations TOTAL EXPENDITURES
$781,069
$737,933
$818,543
$819,308
$-
$819,308
$765
$-
$-
$-
$-
$-
$-
$-
$334,718
$304,321
$324,655
$324,479
$-
$324,479
$(176)
$1,870,857
$1,843,396
$1,943,049
$1,935,751
$-
$1,935,751
$(7,298)
$4,546,942
$4,369,794
$4,609,239
$4,612,122
$-
$4,612,122
$2,883
$7,533,586
$7,255,445
$7,695,486
$7,691,660
$-
$7,691,660
$(3,826)
$7,051,923
$6,895,677
$7,326,436
$7,322,610
$-
$7,322,610
$(3,826)
$478,363
$356,468
$369,050
$369,050
$-
$369,050
$-
$3,300
$3,299
$-
$-
$-
$-
$-
$7,533,586
$7,255,445
$7,695,486
$7,691,660
$-
$7,691,660
$(3,826)
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Recovered Costs
$21,153
$24,813
$-
$-
$-
$-
$-
State Shared Expenses
$4,073,248
$4,047,494
$4,087,289
$4,144,626
$125,484
$4,270,110
$182,821
$139,074
$146,135
$139,074
$139,074
$-
$139,074
$-
$4,233,475
$4,218,443
$4,226,363
$4,283,700
$125,484
$4,409,184
$182,821
$3,300,111
$3,037,002
$3,469,123
$3,407,960
$(125,484)
$3,282,476
$(186,647)
$7,533,586
$7,255,445
$7,695,486
$7,691,660
$-
$7,691,660
$(3,826)
State Jail Block TOTAL DESIGNATED REVENUE
TOTAL UNDESIGNATED REVENUE
TOTAL REVENUES
SHERIFF - COMPENSATION BOARD : 178
SHERIFF - COMPENSATION BOARD
About This division is designed to show the costs shared between the state and the County for operations of the Sheriff’s Office. The Montgomery County Sheriff’s Office safeguards life, liberty and property, and maintains civil order. The Sheriff’s Office provides uniformed patrols, civil process service, corrections and courthouse security; and conducts motor vehicle accident investigations and criminal investigations.
Civil and Court Security The Civil and Court Security department’s responsibilities include service of civil process such as asset levies and seizures, and sale of those assets. Security of the Courthouse and surroundings is also maintained by this division.
Dispatching Dispatching functions have been moved to the New River Valley Emergency Communications Regional Authority.
Jail Block This is the jail per diem sent to the County by the State for the housing and care of inmates. Funds are based on the number of inmates housed and the charges placed against them and/or their sentence. All funds are used to operate the jail as mandated by the Code of Virginia.
Jail Operations This department provides for the care and security of jail inmates. Educational, recreational and medical services are provided to those inmates requesting and/or needing them. Daily logs are kept on various duties, such as checking on each inmate two times each hour and transporting inmates to other jurisdictions and courts. The number of inmates housed in the jail must be maintained and reported to the state.
Field Operations Field Operations’ duties include patrolling the County, responding to citizen calls for service, crime prevention, state criminal and traffic law enforcement, County ordinance enforcement, life and property protection, peace preservation, and criminal apprehension.
Highlights • During the period of July 1, 2017 to June 30, 2018, the Sheriff’s Office responded to 24,023 calls to include 2,222 traffic crashes; 1,115 traffic citations; served 2,781 criminal papers and 24,782 civil papers; and worked 866 courts. SHERIFF - COMPENSATION BOARD : 179
SHERIFF - COMPENSATION BOARD • For Fiscal Year 2018, the Sheriff’s Office made 1,171 (914 residents, 257 nonresidents) arrests and 126 arrests for DUI.
Personnel FY 19 Approved FTE
FY 20 Recommended FTE
Change
Civil and Court Security
12
12
0
Dispatching
0
0
0
DEPARTMENT
Jail Block
0
0
0
Jail Operations
29
29
0
Field Operations
61
61
0
102
102
0
TOTAL
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain unchanged for FY 20.
• Base Compensation Board Revenue Adjustments – A total of $57,337 is added to the base Compensation Board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board reconciled to the FY 19 County approved budget. Each year, Compensation Board funding is reconciled to the County approved budget when final numbers are received from the state.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• $125,484 is Added to the Sheriff’s Compensation Board Revenue – These funds account for a 2% across the board salary increase included in the Governor’s budget for locally supported positions starting July 1, 2019, plus a 1% bonus on December 1, 2019. Since the County’s starting salaries are significantly higher than Compensation Board salaries, these funds provide additional revenue to the County. Each year, Compensation Board funding is reconciled to the County approved budget when final numbers are received from the state. SHERIFF - COMPENSATION BOARD : 180
MONTGOMERY COUNTY, VIRGINIA
Sheriff - County
VOTERS Sheriff
County
Civil and Court Security
Jail Operations
Civil Criminal & Court Investigations Security
Police Training Academy
CivilField & Court Operations Security
Support Services
Civil Inmate & Court Litter Pickup Security Program
Western VA Regional Jail
SHERIFF - COUNTY : 181
SHERIFF - COUNTY
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Civil and Court Security
$545,482
$525,781
$526,028
$521,479
$-
$521,479
$-
$-
$-
$-
$-
$-
$-
$305,682
$252,621
$340,692
$323,114
$8,000
$331,114
$(9,578)
$1,277,936
$1,167,276
$1,269,392
$1,359,844
$79,628
$1,439,472
$170,080
$119,772
$56,605
$66,400
$55,400
$-
$55,400
$(11,000)
$-
$-
$-
$-
$-
$-
$-
$297,465
$291,090
$304,134
$297,369
$-
$297,369
$(6,765)
Criminal Investigations
$94,505
$20,526
$13,750
$11,000
$-
$11,000
$(2,750)
Inmate Litter Pickup
$69,642
$67,951
$62,642
$57,593
$-
$57,593
$(5,049)
Contracted Overtime
$110,404
$110,403
$107,650
$107,650
$-
$107,650
$-
Dispatching Jail Operations Field Operations Police Training Academy Wireless 911 Support Services
Western VA Regional Jail
$(4,549)
$4,262,882
$3,126,840
$4,174,432
$4,174,432
$-
$4,174,432
$-
$7,083,770
$5,619,092
$6,865,120
$6,907,881
$87,628
$6,995,509
$130,389
Personal Services
$1,703,688
$1,635,110
$1,741,364
$1,784,125
$77,008
$1,861,133
$119,769
Operations & Maintenance
$4,164,192
$2,878,612
$3,975,078
$4,003,328
$2,620
$4,005,948
$30,870
Capital Outlay
$1,215,890
$1,105,370
$1,148,678
$1,120,428
$8,000
$1,128,428
$(20,250)
$7,083,770
$5,619,092
$6,865,120
$6,907,881
$87,628
$6,995,509
$130,389
TOTAL EXPENDITURES EXPENDITURES BY CLASSIFICATION
TOTAL EXPENDITURES REVENUE BY CLASSIFICATION Local E 911 Tax Project Life Saver Interest Local Fees Courthouse Security Fees Jail Non Con. State Confiscations Federal Confiscations
$-
$-
$-
$-
$-
$-
$-
$2,000
$-
$2,000
$2,000
$-
$2,000
$-
$140
$86
$140
$140
$-
$140
$-
$4,137
$4,137
$4,137
$4,137
$-
$4,137
$-
$140,000
$132,576
$140,000
$140,000
$-
$140,000
$-
$50
$-
$50
$50
$-
$50
$-
$240
$240
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
Local Recovered Costs
$111,157
$118,490
$101,000
$101,000
$-
$101,000
$-
Local Jail Fees
$8,000
$7,461
$8,000
$8,000
$-
$8,000
$-
Local DNA Fees
$500
$830
$500
$500
$-
$500
$-
$13,000
$5,762
$7,000
$7,000
$-
$7,000
$-
Local Inmate Medical Fees
$800
$1,237
$800
$800
$-
$800
$-
Local Prisoner/Boarding
$800
$-
$800
$800
$-
$800
$-
Local Fingerprinting
$800
$1,221
$800
$800
$-
$800
$-
$-
$-
$-
$-
$-
$-
$-
$33,250
$5,605
$33,250
$33,250
$-
$33,250
$-
Local Inmate Phone Fees
HEM Shared Expenses Background Fees HEM Drug Testing
$7,000
$3,401
$7,000
$7,000
$-
$7,000
$-
$32,000
$31,381
$30,000
$30,000
$-
$30,000
$-
HEM Connection
$2,500
$1,376
$2,500
$2,500
$-
$2,500
$-
Donations
$1,000
$1,000
$-
$-
$-
HEM Monitoring
State Wireless 911
$-
$-
$-
$-
$-
$-
$-
$357,374
$314,802
$337,977
$337,977
$-
$337,977
$-
TOTAL UNDESIGNATED REVENUE
$6,726,396
$5,304,290
$6,527,143
$6,569,904
$87,628
$6,657,532
$130,389
TOTAL REVENUES
$7,083,770
$5,619,092
$6,865,120
$6,907,881
$87,628
$6,995,509
$130,389
TOTAL DESIGNATED REVENUE
SHERIFF - COUNTY : 182
SHERIFF - COUNTY
About The Montgomery County Sheriff’s Office safeguards life, liberty and property, and maintains civil order. The Sheriff’s Office provides uniformed patrols, civil process service, corrections and courthouse security; and conducts motor vehicle accident investigations and criminal investigations.
Civil and Court Security The Civil and Court Security department’s responsibilities include service of civil process such as asset levies and seizures, and sale of those assets. Security of the Courthouse and surroundings is also maintained by this division.
Dispatching Public Safety Answering Point (PSAP) functions are now handled by the New River Valley Emergency Communications Regional Authority.
Jail Operations This department provides for the care and security of jail inmates. Educational, recreational and medical services are provided to those inmates requesting and/or needing them. Daily logs are kept on various duties, such as checking on each inmate two times each hour and transporting inmates to other jurisdictions and courts. The number of inmates housed in the jail must be maintained and reported to the state.
Field Operations Field Operations’ duties include patrolling the county, responding to citizen calls for service, crime prevention, state criminal and traffic law enforcement, County ordinance enforcement, life and property protection, peace preservation, and criminal apprehension.
Police Training Academy The Montgomery County Sheriff’s Office is a member of the New River Criminal Justice Training Academy (NRCJTA) for the purpose of meeting the standards of the Department of Criminal Justice Services and state training requirements. The academy provides for basic training, recertifications, and other specialized training as required.
Wireless 911 The state mandates that localities provide Wireless 911 services, and the Virginia Wireless Board supplements funding for Wireless 911. The New River Valley Emergency Communications Regional Authority assumed these duties July 2016.
Support Services The Support Services department provides administrative and operational support services to all other departments within the Sheriff’s Office. Responsibilities include grants, accreditation, public presentations/community events, Drug Abuse Resistance Education (D.A.R.E.), school resource officers, training, policy/procedure, media relations, public information, uniform/equipment acquisition, website management, planning, Citizen’s Police Academy, and the Project Lifesaver program. SHERIFF - COUNTY : 183
SHERIFF - COUNTY Criminal Investigations The Criminal Investigations department investigates complex cases involving traditional and nontraditional criminal conduct, including but not limited to organized crime, misuse of public funds, fraud, consumer fraud, crimes against persons including murder, rape, robbery, crimes against property, narcotics and other crimes.
Inmate Litter Pickup Program This covers the cost of overtime for a deputy to supervise the Inmate Litter Pickup Program to clean litter from County roads.
Contracted Overtime These are services paid for by outside entities such as Virginia Tech, U.S. Forest Service and the U.S. Marshals.
Western VA Regional Jail The County is a participant in the Western Virginia Regional Jail (WVRJ) in Roanoke County, Virginia. The WVRJ facility has 805 general population beds and can be expanded to hold an additional 649 inmates. The regional jail serves Montgomery, Franklin and Roanoke counties and the City of Salem.
Highlights • The Sheriff’s Office partnered with local organizations to gather and ship supplies to victims of Hurricanes Irma and Harvey in September. Community donations from two relief drives filled multiple tractor trailers. • Four members of the Sheriff’s Office received the Virginia Sheriff’s Institute (VSI) Certification from the L. Douglas Wilder School of Government and Public Affairs at Virginia Commonwealth University. The certification was based on years of service, secondary and post-secondary education, career development programs completed in leadership, ethics, cultural diversity, legal/employment law, and community policing, along with public safety professional development. The inaugural state class had 25 graduates. • The Growth Through Opportunity (GTO) program continued working with people with disabilities to learn valuable life, job, and social skills alongside public safety personnel and first responders. Five cadets graduated from the program this year. • The special needs community and area first responders participated in the Enabling Friends for Our Response Teams (EFFORT) event. This is an opportunity for special needs citizens to interact with fire, police, and rescue personnel in a fun, safe learning environment. Activities included an all-abilities obstacle course, the proper method for contacting 911, and understanding safe means for extinguishing fires. • The Montgomery County Sheriff’s Office Lip Synch Challenge Video went viral with nearly 200,000 views, thousands of likes and almost 6,000 shares!
SHERIFF - COUNTY : 184
SHERIFF - COUNTY
Personnel FY 19 Approved FTE
FY 20 Recommended FTE
Change
Civil and Court Security
9
9
0
Dispatching
0
0
0
DEPARTMENT
Jail Operations
4
4
0
7.5
9.5
2
Police Training Academy
0
0
0
Wireless 911
0
0
0
Support Services
3
3
0
Criminal Investigations
0
0
0
Inmate Litter Pickup
0
0
0
Contracted Overtime
0
0
0
0
0
0
23.5
25.5
2
Field Operations
Western VA Regional Jail TOTAL
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain unchanged for FY 20.
• $63,955 in FY 19 Capital Outlay Funding is Retained in the Base Budget – In the FY 19 budget, the County provided additional funding to cover various equipment purchases. These funds, which are normally reduced in the following year, are retained in the base budget to cover the ongoing cost of the County’s new body cameras. This cost covers a lease that includes the equipment and associated software.
• $62,200 is Added to the Base Budget for One Full-Time School Resource Officer (1 FTE) – In the FY 19 budget, the County provided additional funding in Special Contingencies for further study of safety measures needed for elementary schools in the County. During the year, the Board approved transferring $62,200 from Special Contingencies to the Sheriff’s Office to cover one full-time School Resource Officer. These funds which represent one additional FTE are added to the Sheriff’s base budget.
SHERIFF - COUNTY : 185
SHERIFF - COUNTY
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• $77,008 is Added for One Full-time Investigator Position (1 FTE) – This position is added to handle all evidence needs of the Sheriff’s Department and will maintain the evidence room. This position will assist with crime scene investigations, review evidence procedures, prepare lab requests, conduct digital forensics, develop fingerprints without the need for a forensics lab, and manage the evidence section of the County’s Records Management System. The amount evidence and the growth in evidence storage needs has created the need for a full-time position.
• $2,620 is Added for Mapping and Analysis Software – Funds are added to purchase a web-based mapping and analysis software built specifically for cell phones. This information contains precision location data that is normally mapped by hand to determine if a suspect was at the scene of the crime at the time the crime occurred. Mapping 100,000 call records by hand can take up to 280 hours to complete, but with this new software program, this information can automatically be mapped in just four minutes by dragging and dropping the information into the software. This system will save time and provides valuable evidence for criminal investigations.
• $8,000 is Added in One-time Costs for Storage Cabinets and a Tool Chest – Funds are added for new storage cabinets and tool chest for the Sally port. The current cabinets are over 15 years old, not secure, have insufficient storage, and are in disrepair. During the last Department of Corrections audit it was strongly suggested the County acquire new storage units that are more secure for the tools.
SHERIFF - COUNTY : 186
MONTGOMERY COUNTY, VIRGINIA
Fire Departments and Rescue Squads
VOTERS Board of Supervisors Fire and Rescue Commission
Fire Departments
Rescue Squads
Blacksburg Fire Department
Blacksburg Rescue Squad
Christiansburg Fire Department
Christiansburg Civil & Court Rescue Security Squad
Elliston Fire Department
Long Civil & Shop Court McCoy Rescue Security Squad
Long Shop McCoy Fire Department
Riner Civil &Rescue Court Security Squad
Riner Fire Department
Civil Shawsville & Court Rescue Security Squad
FIRE DEPARTMENTS AND RESCUE SQUADS : 187
FIRE DEPARTMENTS AND RESCUE SQUADS
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Retirement; Insurance; and Incentives
$471,613
$343,765
$471,613
$471,613
$-
$471,613
$-
Blacksburg Fire Department
$85,342
$85,342
$125,342
$125,342
$-
$125,342
$-
$137,270
$115,270
$129,770
$115,270
$-
$115,270
$(14,500)
$96,100
$96,100
$90,100
$118,842
$15,369
$134,211
$44,111
$100,040
$100,040
$95,040
$95,040
$-
$95,040
$-
Christiansburg Fire Department Elliston Fire Department Long Shop McCoy Fire Department Riner Fire Department
$88,173
$88,173
$96,173
$94,173
$5,000
$99,173
$3,000
Blacksburg Rescue Squad
$113,444
$113,444
$116,280
$116,280
$2,907
$119,187
$2,907
Christiansburg Rescue Squad
$99,000
$99,000
$103,950
$103,950
$-
$103,950
$-
$43,910
$43,910
$56,152
$43,910
$15,000
$58,910
$2,758
Long Shop McCoy Rescue Squad Riner Rescue Squad
$69,015
$69,015
$74,015
$74,015
$-
$74,015
$-
Shawsville Rescue Squad
$95,083
$95,042
$96,583
$96,583
$30,000
$126,583
$30,000
Fuel Contingency
$-
$-
$-
$-
$-
$-
$-
Funds to be Distributed by F&R Comm
$-
$-
$-
$-
$-
$-
$-
Radio Reserve
$41,830
$-
$-
$-
$-
$-
$-
Training Center
$68,522
$17,746
$8,200
$8,200
$10,000
$18,200
$10,000
$1,509,342
$1,266,847
$1,463,218
$1,463,218
$78,276
$1,541,494
$78,276
$471,613
$343,765
$471,613
$471,613
$-
$471,613
$$10,000
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION Retirement and Insurance Training Center
$68,522
$17,746
$8,200
$8,200
$10,000
$18,200
Fire Departments
$506,925
$484,925
$536,425
$548,667
$20,369
$569,036
$32,611
Rescue Squads
$420,452
$420,411
$446,980
$434,738
$47,907
$482,645
$35,665
$41,830
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$1,509,342
$1,266,847
$1,463,218
$1,463,218
$78,276
$1,541,494
$78,276
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$1,509,342
$1,266,847
$1,463,218
$1,463,218
$78,276
$1,541,494
$78,276
TOTAL REVENUES
$1,509,342
$1,266,847
$1,463,218
$1,463,218
$78,276
$1,541,494
$78,276
Radio Reserve Funds to be Distributed by F&R Comm TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE
FIRE DEPARTMENTS AND RESCUE SQUADS : 188
FIRE DEPARTMENTS AND RESCUE SQUADS
About The County provides funding for the five volunteer fire departments and the five volunteer rescue squads that deliver emergency services to citizens.
Retirement and Insurance The County has coverage for fire and rescue members which includes accident and sickness, workers compensation, life insurance, and retirement benefits.
Fire Departments Fire departments provide volunteer fire services to County and town residents. The Virginia Department of Fire Programs’ basic training for firefighters involves a minimum of 192 hours, which includes 160 hours of Firefighter Level 1 training and 32 hours of hazmat training. This does not include the in-house training required to operate the equipment of individual departments.
Rescue Squads Rescue squads provide volunteer rescue services to County and town residents. The Virginia Department of Health’s Office of Emergency Medical Services and local squads offer training for squad members. The Emergency Medical Technician (EMT) is required to complete a minimum of 154 hours of training, enhanced rescue members have 256 hours of training, the intermediate rescuer has 528 training hours and paramedics have a minimum 781 training hours. This prepares rescue squad volunteers to provide basic emergency medical care and transportation for patients. Local squads require volunteers to answer calls at will and on assigned call nights.
Regional Fire and Rescue Training Center The Regional Training Center will be available to all agencies in Montgomery County as well as Floyd, Giles and the Radford Army Ammunition Plant Fire Departments. The Training Center property is owned by the Blacksburg Fire Department Foundation with a 25 year lease to Montgomery County. All buildings on site have been purchased through private donations and grants, and the County insures the property. The Town of Christiansburg and the Town of Blacksburg provided labor and equipment for site development. Volunteer fire personnel constructed training aids such as a maze, ladder tower, and ventilation simulator for use at the center.
Highlights • Fire Departments responded to 2,624 calls. • Rescue Squads responded to 10,401 calls. • Construction began on the Riner Fire Station. • Construction began on the Burn Building Training Facility. • The Christiansburg Volunteer Fire Department Chief William “Billy” Hanks received FIRE DEPARTMENTS AND RESCUE SQUADS : 189
FIRE DEPARTMENTS AND RESCUE SQUADS the Governor’s Virginia Volunteer Fire Chief of the Year award.
Fire and Rescue Operating Budgets
Fire Departments
FY 20
FY 20
FY 20
FY 20
FY 20
Base
Recurring
Recurring
One-time
Total
Budget
Addition
Budget
Addition
Blacksburg FD
$125,342
$-
$125,342
Christiansburg FD
$115,270
$-
Elliston FD
$90,100
$-
Long Shop/McCoy FD
$95,040
Riner FD Subtotal for FD
$-
$125,342
$115,270
$-
$115,270
$90,100
$44,111
$134,211
$-
$95,040
$-
$95,040
$94,173
$5,000
$99,173
$-
$99,173
$519,925
$5,000
$524,925
$44,111
$569,036
$116,280
$2,907
$119,187
$-
$119,187
Rescue Squads Blacksburg RS Christiansburg RS
$103,950
$-
$103,950
$-
$103,950
Long Shop/McCoy RS
$43,910
$-
$43,910
$15,000
$58,910
Riner RS
$74,015
$-
$74,015
$-
$74,015
Shawsville RS
$96,583
$-
$96,583
$30,000
$126,583
$434,738
$2,907
$437,645
$45,000
$482,645
Subtotal for RS Fire and Rescue Training Center
$8,200
$-
$8,200
$10,000
$18,200
Subtotal for Training Center
$8,200
$-
$8,200
$10,000
$18,200
Distribution by Fire & Rescue Commission
$28,742
$(7,907)
$20,835
$(20,835)
$-
Subtotal Undistributed
$28,742
$(7,907)
$20,835
$(20,835)
$-
$991,605
$-
$991,605
$78,276
$1,069,881
Total - Operating Budgets
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• $991,605 is Included for Fire and Rescue Operations – As part of this year’s base budget process, the Fire and Rescue Commission distributed $28,742 in base funding to cover fire and rescue recurring and one-time budget requests for FY 20. In addition to distributing $28,742, an additional $78,276 was requested to meet the operating needs of all of the departments for FY 20. These additional funds were added as an addendum for FY 20. FIRE DEPARTMENTS AND RESCUE SQUADS : 190
FIRE DEPARTMENTS AND RESCUE SQUADS • As shown in the chart on the previous page, the Regional Fire & Rescue Training Center’s costs are shown separately to delineate the operating and one-time costs for individual fire departments and rescue squads compared to the costs for operating the training center. The chart below shows the distribution as recommended by the Fire and Rescue Commission.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• $78,276 is Added for Fire and Rescue Operations – After the Fire and Rescue Commission distributed $28,742 in base funding to cover recurring and one-time budget requests for FY 20, an additional $78,276 is required to fully fund the Fire and Rescue Commission’s recommendation.
Note: $1,266,914 or one and 1/2 penny of the real estate tax rate is included in the FY 20 capital budget for Fire and Rescue capital needs. These funds are located in the County Capital tab at the end of the budget document.
FIRE DEPARTMENTS AND RESCUE SQUADS : 191
MONTGOMERY COUNTY, VIRGINIA
Animal Care and Adoption Center
VOTERS Board of Supervisors County Administrator Deputy County Administrator Animal Care and Adoption Center
ANIMAL CARE AND ADOPTION CENTER : 193
ANIMAL CARE AND ADOPTION CENTER
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Animal Care & Adoption Center County
$311,404
$284,840
$332,183
$267,322
$127,014
$394,336
$62,153
Animal Care & Adoption Center Donations
$286,808
$192,198
$152,348
$224,447
$-
$224,447
$72,099
$598,212
$477,038
$484,531
$491,769
$127,014
$618,783
$134,252
Personal Services
$387,962
$364,900
$369,400
$407,638
$76,284
$483,922
$114,522
Operations & Maintenance
$208,250
$111,423
$115,131
$84,131
$50,730
$134,861
$19,730
$2,000
$714
$-
$-
$-
$-
$-
$598,212
$477,038
$484,531
$491,769
$127,014
$618,783
$134,252
$6,278
$21,045
$24,270
$24,270
$50,730
$75,000
$50,730 $-
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION
Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Fees Recovered Costs
$18,315
$26,402
$-
$-
$-
$-
$216,609
$20,148
$214,109
$214,109
$-
$214,109
$-
TOTAL DESIGNATED REVENUE
$241,202
$67,595
$238,379
$238,379
$50,730
$289,109
$50,730
TOTAL UNDESIGNATED REVENUE
$357,010
$409,443
$246,152
$253,390
$76,284
$329,674
$83,522
TOTAL REVENUES
$598,212
$477,038
$484,531
$491,769
$127,014
$618,783
$134,252
Donations
ANIMAL CARE AND ADOPTION CENTER : 194
ANIMAL CARE AND ADOPTION CENTER
About The Animal Care and Adoption Center, opening in 2017, is a new beginning for Montgomery County residents by combining animal care and recreation services. Located on five acres along Cinnabar Road near the County’s Frog Pond recreational area, the 16,300 square foot Center’s primary goal is to increase animal adoptions by expanding visitation and maximizing visibility through attractive design, in a recreational setting. The Center represents a transition from a traditional pound facility to a community hub for companion animal resources and leisure time events. Donations and County dollars support the Center and its staff.
Animal Care and Adoption Center The Center will offer educational tours and classes, vaccination and spay/neuter clinics, pet training classes, animal demonstrations, outdoor events and other leisure time activities. Long range plans include integrating the Center with a dog park and walking trails connecting the Frog Pond, picnic shelters, and disc golf course, making the entire area a recreation destination.
Animal Care and Adoption Center-Donations Donations support 45% of the facility and staffing costs to operate the Center.
Highlights • The Animal Care and Adoption Center has an adoption-friendly philosophy and a mission focused on education, adoption, and community. • In 2018, more than 1,530 pets were adopted, reclaimed, or rescued, and the Center achieved a 95.5% live release rate. • The Center had over 1,200 new volunteers and hosted several group tours to include local schools and day care facilities. • Staff collaborated with many local businesses and teaching institutions to provide valuable care and enrichment for Center animals.
Personnel FY 19 Approved FTE
FY 20 Recommended FTE
Change
Animal Care & Adoption Center - County
4.5
5.5
1
Animal Care & Adoption Center - Donations
3.0
3.0
0
TOTAL
7.5
8.5
1
DEPARTMENT
ANIMAL CARE AND ADOPTION CENTER : 195
ANIMAL CARE AND ADOPTION CENTER
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain unchanged for FY 20.
• $31,000 is Transferred from Operations and Maintenance to Part-time Salaries – The Animal Care and Adoption Budget was developed without any prior budget or operating history. After the first year of operation it has been determined that monies need to be moved within the division for operational efficiency. Therefore, $31,000 in base operation and maintenance funds are being transferred to part-time salaries to address part-time staffing needs of the facility.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• $50,730 is Added to Cover Spay and Neuter Costs – Each animal adopted from the ACAC is spayed or neutered, and the adopters pay the associated cost as part of the adoption fee. The revenue collected offsets the corresponding expenditure and is added to the budget for FY 20.
• $49,191 is Added for One Full-time Office Technician (1 FTE) – Currently, the Animal Care and Adoption Center is open 7 days a week and has a single 40-hour per week front desk position. This position is responsible for phone calls, greeting the public, entering animals into the shelter database, updating animal health and medicine information, and other tasks. During a single week, more than 300 people visit the center. Handling these duties is more than a single full-time person can cover. As a result, the shelter supervisor and coordinators rotate these duties on weekends, which are the busiest days of the week. The addition of this position will free up more time for the director, coordinators, and the shelter supervisor to complete their own job responsibilities and increase the efficiency of the center.
• $27,093 is Added for Part-time Hours for Shelter Assistants –According to the ANIMAL CARE AND ADOPTION CENTER : 196
ANIMAL CARE AND ADOPTION CENTER Association of Shelter Veterinarians, each animal in a shelterâ&#x20AC;&#x2122;s care requires 15 minutes of minimum daily care. Virginia animal shelters are also required by law to perform daily observations (1 minute per animal), and provide medications and medical care as needed (2 hours per day). In addition, every animal entering the center is given a physical exam, vaccinations, and parasite treatment or preventatives. In order to provide the basic required care for the centerâ&#x20AC;&#x2122;s average of 93 animals per day, and provide housekeeping to the public areas, the center requires 282 hours of kennel staffing per week. The center is currently operating with only 146 hours of kennel staffing per week and 84 hours of jail trustee staffing. Additional part-time hours are provided to cover this 52-hour weekly deficit that is currently being covered by front desk staff, coordinators, and other staff members, which is taking away from their responsibilities.
ANIMAL CARE AND ADOPTION CENTER : 197
MONTGOMERY COUNTY, VIRGINIA
General Services
VOTERS Board of Supervisors County Administrator General Services
Administration
Housekeeping
Animal Control
Lawns and Landscaping
Buildings and Grounds
Litter Control
Centralized Maintenance
Solid Waste Collections
GENERAL SERVICES : 199
GENERAL SERVICES
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Administration
$279,542
$124,304
$277,780
$277,829
$-
$277,829
$49
Animal Control
$203,074
$187,829
$217,061
$218,545
$-
$218,545
$1,484
$2,043,381
$1,862,612
$1,849,526
$1,850,343
$-
$1,850,343
$817
$126,976
$56,301
$84,281
$84,281
$65,719
$150,000
$65,719
Housekeeping
$494,857
$481,080
$503,542
$524,025
$-
$524,025
$20,483
Lawns and Landscaping
$227,424
$180,032
$181,314
$181,970
$91,099
$273,069
$91,755
Buildings and Grounds Centralized Maintenance
Litter Control Solid Waste Collections Motor Pool Garage Operations TOTAL EXPENDITURES
$98,297
$93,540
$102,330
$102,223
$-
$102,223
$(107)
$1,847,609
$1,658,388
$1,820,075
$1,800,014
$-
$1,800,014
$(20,061)
$-
$-
$125,770
$125,770
$-
$125,770
$-
$-
$-
$114,111
$114,576
$-
$114,576
$465
$5,321,160
$4,644,085
$5,275,790
$5,279,576
$156,818
$5,436,394
$160,604
$94,885
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
$2,263,112
$2,070,151
$2,552,138
$2,555,924
$91,099
$2,647,023
$2,880,422
$2,438,243
$2,508,901
$2,511,401
$-
$2,511,401
$2,500
$177,626
$135,691
$214,751
$212,251
$65,719
$277,970
$63,219
$5,321,160
$4,644,085
$5,275,790
$5,279,576
$156,818
$5,436,394
$160,604
REVENUE BY CLASSIFICATION Local Animal Licenses
$24,270
$18,065
$-
$-
$-
$-
$-
Dog & Cat Sterilization
$-
$1,904
$-
$-
$-
$-
$-
Local Recovered Costs
$171,379
$178,378
$171,379
$171,379
$-
$171,379
$-
$40,000
$36,957
$40,000
$40,000
$-
$40,000
$-
$81,330
$59,571
$81,330
$81,330
$-
$81,330
$-
$11,665
$18,900
$11,665
$11,665
$-
$11,665
$-
$-
$-
$-
$-
$-
$-
$-
Local Courthouse Maintenance Local Health/HS Utilities Local Health/HS Maintenance Local Cons Utility Tax Local Waste Collection
$5,700
$5,300
$5,700
$5,700
$-
$5,700
$-
State Litter Control Grant
$16,450
$29,694
$16,450
$16,450
$-
$16,450
$-
Jail Block Revenue
$21,500
$21,500
$21,500
$21,500
$-
$21,500
$-
$372,294
$370,269
$348,024
$348,024
$-
$348,024
$-
$4,948,866
$4,273,816
$4,927,766
$4,931,552
$156,818
$5,088,370
$160,604
$5,321,160
$4,644,085
$5,275,790
$5,279,576
$156,818
$5,436,394
$160,604
TOTAL DESIGNATED REVENUE
TOTAL UNDESIGNATED REVENUE
TOTAL REVENUES
GENERAL SERVICES : 200
GENERAL SERVICES
About General Services division is responsible for auxiliary and operational support services for all County divisions. Services are provided through Administration, Animal Control, Buildings and Grounds, Centralized Maintenance, Housekeeping, Lawns and Landscaping, Litter Control, and Solid Waste Collection. The division also oversees the Internal Services division.
Administration This department manages administrative functions for the division.
Animal Control Animal Control enforces County ordinances and state laws relating to animals, including impounding stray dogs, investigating livestock deaths due to animals, quarantines for animals involved in bite cases, and investigating animal cruelty. It also maintains the safety of the public as it pertains to animal ordinances and educates the public about animal laws and welfare.
Buildings and Grounds Buildings and Grounds is responsible for the preservation of County facilities. It maintains 37 County buildings and facilities, eight recreational parks and two industrial parks, and provides general labor support for repair and remodeling projects.
Centralized Maintenance Centralized Maintenance funds one-time projects such as emergency repairs that are not generally funded through the operational budget due to their nature.
Housekeeping The Housekeeping department provides custodial services to ensure the cleanliness and safety of 11 County facilities, which is 441,520 square feet of space.
Lawns and Landscaping Lawns & Landscaping is responsible for maintaining 106 acres of property, including landscaping services, tree trimming and grass cutting. It also assists in maintaining recreational facilities, including the Motor Mile Complex, Plum Creek ballfields, Auburn ballfields, and the new and old Shawsville elementary schools ballfields.
Litter Control Litter Control manages the annual roadside waste clean-up, hazardous waste collection and annual latex paint exchange. It also works in conjunction with the towns of Christiansburg and Blacksburg, and Virginia Tech to maintain litter control efforts within the County.
Solid Waste Collections Solid Waste Collections provides 10 consolidated sites where residents may dispose of household trash, bulky items and recyclables. GENERAL SERVICES : 201
GENERAL SERVICES
Highlights • On April 28, Broomin’ and Bloomin’ celebrated 35 years of keeping the County beautiful. Over 100 volunteers covered 37 miles and collected over 1,500 pounds of refuse. • In the winter of 2018, the Montgomery County Improvement Council reconvened after a long hiatus. The Council is tasked with implementing various sustainability initiatives for internal operations as well as outreach to the community. .
Personnel FY 19 Approved FTE
DEPARTMENT
FY 20 Recommended FTE
Change
Administration
3
3
0
Animal Control
3.75
3.75
0
Buildings and Grounds
7
7
0
Centralized Maintenance
0
0
0
Friends of Animal Care and Control
0
0
0
Housekeeping
11
11
0
Lawns and Landscaping
2
4
0
Litter Control
1
1
0
10.4
9.8
-.6
Motor Pool
0
0
0
Garage
2
2
0
TOTAL
40.15
41.55
1.4
Solid Waste Collections
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain unchanged for FY 20.
• 0.6 FTE Reduced in the Solid Waste Collections Base Budget – When classified site attendants vacate their positions, the County’s policy is to eliminate the classified positions and put the salary and benefit dollars in part-time non-classified salaries. This helps the GENERAL SERVICES : 202
GENERAL SERVICES department manage time more efficiently and provide greater flexibility in solid waste site scheduling.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• $65,719 is Added to Increase the Funding for Centralized Maintenance – In FY 10, the County reduced General Services’ centralized maintenance account by $41,511 or 33% due to the economic downturn. At that time, the base budget for this account was $125,792. These funds have never been restored, leaving $84,281 to address smaller maintenance issues. As the County’s ongoing maintenance needs have increased, the base of $84,281 is inadequate. With these funds, a total of $150,000 is available for ongoing maintenance issues.
• $91,099 is Added for 2 Full-Time Laborer Positions – Two (2) additional full-time laborer positions are added to address staffing requirements in the General Services Division. These positions will perform mowing, trimming, and general landscaping throughout the County. Due to staffing constraints, the County previously contracted mowing services which resulted in many sites not being properly maintained. During the winter months, the laborers will assist the Facilities Maintenance Department with leaf removal, painting, snow removal and other maintenance tasks.
GENERAL SERVICES : 203
MONTGOMERY COUNTY, VIRGINIA Engineering and Regulatory Compliance
VOTERS Board of Supervisors County Administrator Engineering and Regulatory Compliance
Inspections
Soil Erosion and Sediment Control
Mid-County Landfill
Stormwater Management
Thompson Landfill
ENGINEERING AND REGULATORY COMPLIANCE : 205
ENGINEERING AND REGULATORY COMPLIANCE
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Stormwater Management
$302,061
$257,477
$252,876
$252,888
$-
$252,888
$12
Inspections
$368,133
$349,065
$391,295
$398,372
$-
$398,372
$7,077
Mid-County Landfill
$130,403
$111,704
$128,200
$128,200
$-
$128,200
$-
$-
$-
$-
$-
$-
$-
$-
$71,292
$39,120
$53,000
$53,000
$-
$53,000
$-
$871,889
$757,366
$825,371
$832,460
$-
$832,460
$7,089
$531,034
$532,914
$584,838
$591,927
$-
$591,927
$7,089
$291,215
$222,818
$240,533
$240,533
$-
$240,533
$-
Soil Erosion and Sediment Control Thompson Landfill TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay
$49,640
$1,634
$-
$-
$-
$-
$-
$871,889
$757,366
$825,371
$832,460
$-
$832,460
$7,089
Local Soil Erosion Fees
$23,900
$32,562
$24,970
$24,970
$-
$24,970
$-
Local Stormwater Fees
$20,385
$27,374
$21,385
$21,385
$-
$21,385
$-
Local Building Permits
$81,000
$149,893
$103,771
$103,771
$-
$103,771
$-
$750
$1,125
$950
$950
$-
$950
$-
$15,875
$32,854
$24,620
$24,620
$-
$24,620
$-
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION
Local Occupancy Permits Local Electrical Permits Local Mechanical Permits
$15,840
$26,293
$15,800
$15,800
$-
$15,800
$-
$24,000
$18,611
$15,340
$15,340
$-
$15,340
$-
Local Manufactured Housing Permits
$5,950
$9,418
$6,000
$6,000
$-
$6,000
$-
Local Re-inspect Fees
Local Plumbing Permits
$2,000
$1,760
$1,320
$1,320
$-
$1,320
$-
TOTAL DESIGNATED REVENUE
$189,700
$299,890
$214,156
$214,156
$-
$214,156
$-
TOTAL UNDESIGNATED REVENUE
$682,189
$457,476
$611,215
$618,304
$-
$618,304
$7,089
TOTAL REVENUES
$871,889
$757,366
$825,371
$832,460
$-
$832,460
$7,089
ENGINEERING AND REGULATORY COMPLIANCE : 206
ENGINEERING AND REGULATORY COMPLIANCE
About Engineering and Regulatory Compliance is responsible for Stormwater Management, Inspections, Soil Erosion and Sediment Control, and landfill management and remediation.
Stormwater Management This department implements and ensures regulation and permit compliance with the County’s Stormwater Management ordinance and the Municipal Separate Storm Sewer System (MS4) permits. Stormwater regulations protect water quality from harmful pollutants that can accumulate when rain and snowmelt flow over impervious surfaces (streets, parking areas, buildings, etc.). When heavy or prolonged rains saturate the ground surface, runoff is channeled into storm sewers that ultimately end up in streams, creeks, rivers and the ocean. This department also administers policies, procedures and respective fee schedules related to stormwater compliance, and reviews erosion and sediment control plans prior to issuing land disturbing permits, prepares reports for the Virginia Department of Environmental Quality, and responds to citizen concerns about stormwater drainage issues.
Inspections Inspections is responsible for the enforcement of the Uniform Statewide Building Code to protect health, safety and welfare of citizens.
Soil Erosion and Sediment Control This department implements the County’s Erosion and Sediment Control Ordinance as mandated by the Commonwealth of Virginia.
Thompson and Mid County Landfills The Thompson and Mid County Landfills were closed in 1993 and 1997, respectively. State and federal laws and regulations required the County to perform groundwater monitoring and mitigation, in 2013 the Department of Environmental Quality required an additional 10 years of monitoring landfills.
Highlights • Focusing on improving and meeting the MS4 program public education and outreach goals, staff from Environmental Services participated in the Stormwater Education Days with Montgomery County Public Schools. The three events throughout the school year reach 700 Montgomery County 6th Graders and 68 teachers/chaperones and include education on stormwater runoff, watersheds, and types of pollution. ENGINEERING AND REGULATORY COMPLIANCE : 207
ENGINEERING AND REGULATORY COMPLIANCE
Personnel FY 19 Approved FTE
FY 20 Recommended FTE
Change
Stormwater Management
2
2
0
Inspections
5
5
0
Mid-County Landfill
0
0
0
Soil Erosion and Sediment Control
0
0
0
Thompson Landfill
0
0
0
TOTAL
7
7
0
DEPARTMENT
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain unchanged for FY 20.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• No Addenda Added
ENGINEERING AND REGULATORY COMPLIANCE : 208
MONTGOMERY COUNTY, VIRGINIA
Children’s Services Act
VOTERS Board of Supervisors County Administrator Deputy County Administrator Human Services Children’s Services Act
CHILDREN’S SERVICES ACT : 209
CHILDREN’S SERVICES ACT
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Comprehensive Services Act TOTAL EXPENDITURES
$1,651,969
$708,477
$1,651,969
$1,651,969
$-
$1,651,969
$-
$1,651,969
$708,477
$1,651,969
$1,651,969
$-
$1,651,969
$-
$-
$-
$-
$-
$-
$-
$-
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Public Assistance Capital Outlay TOTAL EXPENDITURES
$4,200
$1,216
$4,200
$4,200
$-
$4,200
$-
$1,647,769
$707,261
$1,647,769
$1,647,769
$-
$1,647,769
$-
$-
$-
$-
$-
$-
$-
$-
$1,651,969
$708,477
$1,651,969
$1,651,969
$-
$1,651,969
$-
$-
$22,016
$-
$-
$-
$-
$-
$1,162,784
$543,933
$1,162,784
$1,162,784
$-
$1,162,784
$-
$1,162,784
$565,949
$1,162,784
$1,162,784
$-
$1,162,784
$-
$489,185
$142,528
$489,185
$489,185
$-
$489,185
$-
$1,651,969
$708,477
$1,651,969
$1,651,969
$-
$1,651,969
$-
REVENUE BY CLASSIFICATION Local Recovered Costs State CSA TOTAL DESIGNATED REVENUE
TOTAL UNDESIGNATED REVENUE
TOTAL REVENUES
CHILDREN’S SERVICES ACT : 210
CHILDREN’S SERVICES ACT
About The Children’s Services Act for At-Risk Youth and Families (CSA) was established by the General Assembly to improve coordination, eliminate duplication of services and ensure that costly residential care is provided only in cases where it was clearly warranted. The law requires localities to establish Community Policy and Management teams, and Family Assessment and Planning teams to administer the program. The law also mandates that certain groups of children receive services, primarily special education and foster care. The County is required to provide a local match for all expenditures.
Children’s Services Act The Community Policy and Management Team (CPMT) is responsible for developing policies, managing funds allocated to the County, and authorizing expenditures of these funds. CPMT is comprised of at least one elected or appointed official and agency heads from the local Department of Social Services, school system, Community Services Board (mental health) and the Court Services Unit (juvenile justice), a parent and a private provider. Each CPMT must also establish and appoint at least one Family Assessment and Planning Team (FAPT) to work with families to develop an individualized family service plan or plan of care based on the strengths and needs of the family.
Highlights • CSA served 47 at-risk children and their families in FY18 through foster homes, residential facilities, IEP Private Day School placements, and community-based services. These children and families may receive multiple services throughout the fiscal year. Some examples of community-based services include evaluations, InHome Services, and life skills training.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• No Notable Base Budget Adjustments
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• No Addenda Added CHILDREN’S SERVICES ACT : 211
MONTGOMERY COUNTY, VIRGINIA
Human Services
VOTERS Board of Supervisors County Administrator Deputy County Administrator Human Services Alternative Community Programs
Human Services
Retired Senior Volunteer Program
HUMAN SERVICES : 213
HUMAN SERVICES
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Alternative Community Programs
$85,602
$49,572
$85,776
$50,149
$-
$50,149
$(35,627)
Human Services
$165,116
$136,947
$161,207
$161,239
$-
$161,239
$32
$166,032
$149,972
$146,535
$155,206
$-
$155,206
$8,671
$416,750
$336,491
$393,518
$366,594
$-
$366,594
$(26,924)
$350,919
$302,204
$351,443
$324,519
$-
$324,519
$(26,924)
$64,581
$33,050
$42,075
$42,075
$-
$42,075
$-
$1,250
$1,236
$-
$-
$-
$-
$-
$416,750
$336,491
$393,518
$366,594
$-
$366,594
$(26,924)
Local User Fees
$-
$-
$-
$-
$-
$-
$-
Recovered Costs
$-
$-
$-
$-
$-
$-
$-
Retired Senior Volunteer Program TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION
Donations
$2,500
$11,260
$-
$-
$-
$-
$-
State CSA Administration
$12,000
$15,851
$12,000
$12,000
$-
$12,000
$-
State VJCCCA
$49,392
$49,393
$49,392
$49,392
$-
$49,392
$-
Federal RSVP
$48,543
$48,543
$48,543
$48,543
$-
$48,543
$-
$112,435
$125,047
$109,935
$109,935
$-
$109,935
$-
TOTAL UNDESIGNATED REVENUE
$304,315
$211,444
$283,583
$256,659
$-
$256,659
$(26,924)
TOTAL REVENUES
$416,750
$336,491
$393,518
$366,594
$-
$366,594
$(26,924)
TOTAL DESIGNATED REVENUE
HUMAN SERVICES : 214
HUMAN SERVICES
About Human Services division administers the Alternative Community Program, Human Services, Retired and Senior Volunteer Program (RSVP), Virginia Juvenile Community Crime Control Act (VJCCCA) and the Children’s Services Act (CSA).
Alternative Community Programs This department provides court-involved youth programs that include juvenile community service, home confinement, and home electronic monitoring.
Human Services The Human Services department keeps citizens, agencies and County government informed about services and programs in the areas of human service delivery. They also examine youth issues and administer the VJCCCA programs.
Retired Senior Volunteer Program Retired and Senior Volunteer Program (RSVP) invites adults age 55 and over to use their life experience and skills to participate more fully in the life of their community through significant volunteer service. RSVP acts as a clearinghouse to match volunteers’ interests and skills with agencies and organizations that need assistance while providing opportunities that promote independence and an active lifestyle.
Highlights • In 2018, 282 RSVP volunteers provided 56,319 hours of service to 64 different nonprofit organizations. • Eleven trained and certified VICAP (Virginia Insurance and Counseling Assistance Program) volunteers met with over 1,200 seniors and disabled individuals throughout the New River Valley during the 2018 Medicare Part D Open Enrollment Period. The total amount saved for all clients is $425,841. • RSVP volunteers raised $8,348 through fundraising programs in 2018. This enables the program to provide two $1,000 scholarships to students pursuing a degree in the Human Services or Medical Field, fund events for area military and veteran programs, and numerous projects that benefit the non-profit organizations where volunteers serve. • Alternative Community Programs during FY18 served: • Eight juveniles through Home Electronic Monitoring for a total of 488 days. • Thirty-five juveniles completed an online, evidence-based offender education program and received a certificate of completion. HUMAN SERVICES : 215
HUMAN SERVICES • One juvenile received In-Home Services funded through the County’s program. • Fifty-three juveniles completed 1,238 community service hours at non-profit organizations.
Personnel DEPARTMENT Alternative Community Programs Human Services
FY 19 Approved FTE
FY 20 Recommended FTE
Change
0
0
0
2
2
0
Retired Senior Volunteer Program
2.5
2.5
0
TOTAL
4.5
4.5
0
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain unchanged for FY 20. • $35,627 Is Reduced from the Base Budget Due to a Reduction in Community Services Cases – $35,627 is reduced from the Human Services Division due to a decrease in community services cases. Community Services has been funded by the Virginia Juvenile Community Crime Control Act grant and supplemental County funding. The County funding was of $35,627 and is no longer needed.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• No Addenda Added
HUMAN SERVICES : 216
MONTGOMERY COUNTY, VIRGINIA
New River Valley Health District
VOTERS General Assembly
Governor Secretary of Health and Human Services State Department of Health New River Valley Health District
NEW RIVER VALLEY HEALTH DISTRICT : 217
NEW RIVER VALLEY HEALTH DISTRICT
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Public Health
$587,069
$587,069
$596,435
$596,435
$-
$596,435
$-
$587,069
$587,069
$596,435
$596,435
$-
$596,435
$-
$-
$-
$-
$-
$-
$-
$-
$587,069
$587,069
$596,435
$596,435
$-
$596,435
$-
$-
$-
$-
$-
$-
$-
$-
$587,069
$587,069
$596,435
$596,435
$-
$596,435
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$587,069
$587,069
$596,435
$596,435
$-
$596,435
$-
TOTAL REVENUES
$587,069
$587,069
$596,435
$596,435
$-
$596,435
$-
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION Personal Services Direct Payment Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Revenue Refunds TOTAL DESIGNATED REVENUE
NEW RIVER VALLEY HEALTH DISTRICT : 218
NEW RIVER VALLEY HEALTH DISTRICT
About The New River Health District, one of the Virginia Department of Health’s (VDH) 35 health districts, is comprised of Floyd, Giles, Montgomery and Pulaski counties and the City of Radford. The district’s environmental health program provides site evaluation and permits for on-site sewage disposal (septic systems) and wells, inspection of restaurants, schools, day care centers, summer camps and festivals to ensure food safety, rabies investigation and follow-up, and general environmental complaint investigations.
New River Health District The Health District provides services in local health department clinics, schools, homes and at other sites in the community to prevent and control the spread of contagious diseases, including child and adult immunizations, immunizations for overseas travel, well baby care, and family planning. Other services include provision of the Women, Infants and Children (WIC) program, distribution of free car safety seats to eligible families, Resource Mothers Program and health education services.
Highlights • New River Health District (NRHD) received grant funding through the Virginia Department of Health Office of Epidemiology to develop and implement sexually transmitted infection testing initiative. The district currently hosts five clinics monthly in Montgomery County outside the health department walls with plans to add more. • NRHD again partnered with local school boards, this year offering flu and other required vaccines to students on-site at public schools. Over half of the 2,500+ students, faculty, and staff who received vaccinations were in Montgomery County. • The district is examining clinic efficiency; as a result, it is now offering a selection of walk-in clinics at Montgomery County and has added long-acting reversible contraception (LARC) services in its combined clinic rather than as a separate service. • The NRHD WIC program was recognized for the second consecutive year as having the highest percentage of breastfeeding women in the Commonwealth. • The NRHD WIC program received a grant to fund the purchase of a mobile WIC van to expand service delivery to identified areas of need. The district secured a clinical mobile unit to offer a variety of services to clients throughout Montgomery County and surrounding areas. • The district environmental health program again secured grant funding to support professional development and training for its regulatory staff. • The NRHD environmental health program successfully applied for a CDC Public Health Associate for two years to gain valuable local public health experience, while supporting district work, such as the Rabies One Health Initiative, with the goals of educating the public, strengthening community partnerships, and reducing the number of Animal Exposure Incidents in our community. NEW RIVER VALLEY HEALTH DISTRICT : 219
NEW RIVER VALLEY HEALTH DISTRICT • The district environmental health program has improved its Food Safety Program metrics, conducting more timely inspections for restaurants in an effort to reduce the risk of foodborne illness.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• No Notable Base Budget Adjustments
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• No Addenda Added
NEW RIVER VALLEY HEALTH DISTRICT : 220
MONTGOMERY COUNTY, VIRGINIA
Social Services
VOTERS Board of Supervisors Social Services Board Social Services
SOCIAL SERVICES : 221
SOCIAL SERVICES
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Social Services TOTAL EXPENDITURES
$5,934,073
$5,747,366
$5,723,627
$5,786,515
$125,019
$5,911,534
$187,907
$5,934,073
$5,747,366
$5,723,627
$5,786,515
$125,019
$5,911,534
$187,907
$211,787
EXPENDITURES BY CLASSIFICATION Personal Services
$3,702,069
$3,579,278
$3,703,315
$3,790,083
$125,019
$3,915,102
Operations & Maintenance
$333,240
$332,162
$333,240
$333,240
$-
$333,240
$-
Public Assistance
$1,737,196
$1,665,867
$1,687,072
$1,663,192
$-
$1,663,192
$(23,880)
$161,568
$170,059
$-
$-
$-
$-
$-
$5,934,073
$5,747,366
$5,723,627
$5,786,515
$125,019
$5,911,534
$187,907
Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION State/Federal Assistance
$4,609,419
$4,464,972
$4,559,295
$4,661,068
$-
$4,661,068
$101,773
Federal Pass Through
$165,643
$126,939
$165,643
$179,522
$-
$179,522
$13,879
Local Recovered Costs
$70,000
$169,617
$70,000
$70,000
$-
$70,000
$-
$4,845,062
$4,761,529
$4,794,938
$4,910,590
$-
$4,910,590
$115,652
$1,089,011
$985,838
$928,689
$875,925
$125,019
$1,000,944
$72,255
$5,934,073
$5,747,366
$5,723,627
$5,786,515
$125,019
$5,911,534
$187,907
TOTAL DESIGNATED REVENUE
TOTAL UNDESIGNATED REVENUE
TOTAL REVENUES
SOCIAL SERVICES : 222
SOCIAL SERVICES
About The Department of Social Services (DSS) division assists families and individuals in becoming socially and economically self-sufficient and independent. Benefit programs include temporary assistance for needy families, food assistance, Medicaid, energy assistance, general relief, fraud prevention and children’s medical security insurance. DSS works closely with other community agencies to promote the stability and self-sufficiency of community families through referrals to services not available in this agency. It also promotes the creation of services not currently available in the community. The agency works to avoid duplication of services provided by other agencies and to respond to needs not currently addressed in the community.
Social Services Social Services assists in work programs including adoption, adult services/adult protective services, child protective services, day care services for children, foster care, court services and employment services. The department focuses, in the least intrusive manner, on services that individuals and families cannot provide for themselves.
Highlights • Hired two new state-funded, full-time employees to help manage the increase caseload resulting from the statewide Medicaid Expansion on January 1, 2019. • Implemented an electronic transcription service for Child Protective Services, Foster Care and Adoption, and Adult Protective Services workers, enabling workers to phone in their case notes. • Implemented Virginia’s CPS 24/7 Hotline, which manages all reports related to suspected abuse and neglect through a unified system at the state level prior to routing the caller to the appropriate local agency. • Renovated the agency’s reception area to address accessibility and security issues.
Personnel DEPARTMENT
FY 19 Approved FTE
FY 20 Recommended FTE
Change
Social Services
64
68
4
TOTAL
64
68
4
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain SOCIAL SERVICES : 223
SOCIAL SERVICES unchanged for FY 20. • Base Revenue and Expenditure Reconciliation Adjustments – The base budget revenue and expenditures accounts have been adjusted based on the reconciliation of state and federal funding for FY 19. Each year, following the confirmation of funding available from sources other than County dollars, the base budget for the Department of Social Services is adjusted within the fiscal year, and this adjustment becomes the base budget for the next fiscal year. The FY 19 reconciled County Budget for this Division totaled $5,835,625; $4,840,590 in state and federal dollars and $995,035 in County dollars. Based on the reconciliation for FY 19, a total of $115,652 is added to the base revenue budget for FY 20 and ($23,880) is reduced to base expenditures specifically for public assistance programs. As part of the FY 19 reconciliation, two FTE were added due Medicaid expansion.
County Funding for Social Services (Before and After Pay Plan Addition) $1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$-
FY 05 County Funding Before Pay Plan
FY 06 County Funding Actual
FY 07 County Funding Actual
FY 08 County Funding Actual
FY 09 County Funding Actual
FY 10 County Funding Actual
FY 11 County Funding Actual
FY 12 County Funding Actual
FY 13 County Funding Actual
FY 14 County Funding Actual
FY 15 County Funding Actual
FY 16 County Funding Actual
FY 17 County Funding Actual
FY 18 County Funding Actual
FY 19 County Funding Budget
FY 20 County Funding Budget
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $125,019 is Added for 2 Full-Time Family Services Specialist Positions (2 FTE) – Two (2) additional full-time Family Services Specialist Positions are added to address the staffing requirements in Social Services Department. Family Services Specialist positions are responsible for investigating reports of suspected child abuse and neglect. The current staffing level does not enable the department to properly respond to the increasing reports, investigations, and casework. SOCIAL SERVICES : 224
MONTGOMERY COUNTY, VIRGINIA
Parks and Recreation
VOTERS Board of Supervisors County Administrator Deputy County Administrator Parks and Recreation
Administration
Community Recreation Programs
Senior Tours and Recreation Programs
Aquatics
Outdoor Recreation
Special Programs
Athletics
Parks and Playgrounds
Summer Programs
PARKS AND RECREATION : 225
PARKS AND RECREATION
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Administration
$802,369
$777,919
$869,307
$859,163
$-
$859,163
$(10,144)
Aquatics
$90,932
$89,400
$81,125
$81,125
$-
$81,125
$-
Athletics
$140,105
$126,792
$158,663
$158,701
$-
$158,701
$38
Community Recreation Programs
$16,793
$2,514
$12,151
$12,151
$-
$12,151
$-
Outdoor Recreation
$14,709
$14,342
$12,709
$11,629
$-
$11,629
$(1,080)
Parks and Playgrounds
$32,241
$24,486
$26,350
$26,350
$60,000
$86,350
$60,000
Senior Tours
$14,003
$13,074
$12,503
$13,583
$-
$13,583
$1,080
$4,925
$3,154
$3,425
$3,425
$-
$3,425
$-
$31,654
$13,910
$19,975
$19,975
$-
$19,975
$-
Senior Recreation Program Special Programs Summer Programs TOTAL EXPENDITURES
$29,780
$21,695
$34,970
$35,008
$-
$35,008
$38
$1,177,511
$1,087,285
$1,231,178
$1,221,110
$60,000
$1,281,110
$49,932
EXPENDITURES BY CLASSIFICATION Personal Services
$863,017
$827,807
$914,954
$905,966
$-
$905,966
$(8,988)
Operations & Maintenance
$291,154
$239,125
$307,974
$305,894
$-
$305,894
$(2,080)
Capital Outlay
$23,340
$20,353
$8,250
$9,250
$60,000
$69,250
$61,000
$1,177,511
$1,087,285
$1,231,178
$1,221,110
$60,000
$1,281,110
$49,932
$-
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Property Rental
$2,400
$3,660
$3,830
$3,830
$-
$3,830
Local Adult Rec. Fees
$-
$2,060
$-
$-
$-
$-
$-
$38,000
$34,522
$38,600
$34,600
$-
$34,600
$(4,000)
Local Comm. Rec. Fees
$-
$-
$-
$-
$-
$-
$-
Local Senior Tour Fees
$13,000
$13,935
$13,000
$13,000
$-
$13,000
$-
Local Senior Rec. Fees
$500
$777
$500
$500
$-
$500
$-
$12,000
$8,117
$12,000
$12,000
$-
$12,000
$-
Local Athletics Fees
Local Outdoor Rec. Fees Local Special Event Fees
$1,000
$923
$1,000
$1,000
$-
$1,000
$-
Local Summer Rec. Fees
$24,700
$32,368
$24,700
$28,700
$-
$28,700
$4,000
Local Pool Fees
$72,000
$74,791
$72,000
$72,000
$-
$72,000
$-
$-
$1,630
$-
$-
$-
$-
$$-
Local Recovered Costs Local Fundraising
$-
$500
$-
$-
$-
$-
$500
$1,455
$500
$500
$-
$500
$-
$164,100
$174,737
$166,130
$166,130
$-
$166,130
$-
TOTAL UNDESIGNATED REVENUE
$1,013,411
$912,548
$1,065,048
$1,054,980
$60,000
$1,114,980
$49,932
TOTAL REVENUES
$1,177,511
$1,087,285
$1,231,178
$1,221,110
$60,000
$1,281,110
$49,932
Scholarship Revenue TOTAL DESIGNATED REVENUE
PARKS AND RECREATION : 226
PARKS AND RECREATION
About The Parks and Recreation division provides quality, customer-valued recreation programs and facilities that engage participants and add value to the quality of life. Programming and facilities are offered in aquatics; athletics and team sports; youth, adult and senior wellness and education; outdoor recreation; tours; special events; and summer programs.
Administration Administration oversees the operation of all recreational programs and parks facilities. Responsibilities also include the division’s budget management, marketing, facility design, and planning for future recreational needs.
Aquatics The Frog Pond offers a safe and fun swimming environment and quality instruction for leisure and educational swimming programs for all ages, including infants. The Stroke and Turn Clinic teaches strokes and turns with a competitive edge for those who want to join a competitive swim team.
Athletics The Athletics department focuses on children ranging from pre-K to middle school and the approach that recreational sports should place more emphasis on educational and social benefits rather than competition. A strong focus is also placed on good sportsmanship from participants, parents and spectators. Each program is built around teaching the fundamentals and ensuring that every participant receives an enjoyable and lasting recreation experience in a safe and positive environment.
Community Recreation Programs Community Recreation Programs offer a diverse schedule of education/recreation-based activities for youth. Activities include martial arts, cooking, drawing, painting, and holiday-themed classes.
Outdoor Recreation This department provides diverse programming based on adventure, conservation, environmental education and experiential education with a focus on PARKS AND RECREATION : 227
PARKS AND RECREATION high adventure. Montgomery County was one of the first municipal departments to offer outdoor recreation programs in Southwest Virginia.
Parks and Playgrounds Montgomery County has seven parks ranging from small pocket parks to linear biking and hiking trails to its largest 110 acre Mid-County Park. Swimming, picnicking, hiking, canoeing, kayaking, athletic ball fields, playgrounds, walking tracks and natural areas are all amenities that can be found at the parks. Private pool and shelter rentals are also available.
Senior Tours Senior Tours are designed and selected for active travelers 50 and older who like to explore regional interests and attractions while discovering the area’s well-kept secrets and making new friends. The one day excursions are planned to nearby cities, museums, sporting events, festivals, professional theater, and dining destinations.
Senior Recreation Program This department offers the Mountain Trekkers Hiking Club and the New River Valley Senior Games to adults 50 and older to encourage enrichment of their lives through activity and knowledge. Educational and wellness programs and health screenings/clinics promoting physical and mental health are also offered. Monthly luncheons provide an opportunity to meet socially and enjoy activities.
Special Programs The Special Programs department provides a broad range of special events that can span from events for youth to events for the whole family, including creative Christmas themed programs and Rock the Pond summertime events held annually.
Summer Programs This department provides a broad range of services to the community. The Frog Hoppers Camp is the most popular program, providing a safe and fun environment for children that will offer growth and education about the outdoors, swimming lessons and crafts. This camp is for children entering 1st grade to students leaving the 5th grade. Nature hikes, fun games and field trips teach children that it is fun to get out and go play!
Highlights • Nearly 1,200 youth participated in a variety of sports programs.
PARKS AND RECREATION : 228
PARKS AND RECREATION • Approximately 2,500 participants signed up for tours and active adult programs. • Over 1,200 participated in the outdoor programs. • 15,000 patrons visited the Frog Pond. • For the regional clean-up event, Renew the New, Montgomery County volunteers removed nearly one ton of trash and miscellaneous debris from the New River and its surrounding bank. • The 10U and 12U softball teams won district.
Personnel DEPARTMENT
FY 19 Approved FTE
FY 20 Recommended FTE
Change
Administration
11
11
0
Aquatics
0
0
0
Athletics
0
0
0
Community Recreation Programs
0
0
0
Outdoor Recreation
0
0
0
Parks and Playgrounds
0
0
0
Senior Tours
0
0
0
Senior Recreation Program
0
0
0
Special Programs
0
0
0
Summer Programs
0
0
0
TOTAL
11
11
0
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain unchanged for FY 20.
• $1,080 is Transferred from Operations and Maintenance to Part-time Salaries – In prior years, the Outdoor Recreation Department did not have a part-time salary allotment for outdoor programs, requiring funds be transferred during the year. This adjustment permanently transfers monies to from operations and maintenance to part-time salaries for outdoor recreation.
PARKS AND RECREATION : 229
PARKS AND RECREATION
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
â&#x20AC;˘ $60,000 is Added to the Parks and Recreation Budget for the One-time Cost to Purchase a Small Utility Tractor for Parks Maintenance â&#x20AC;&#x201C; Funds are added to replace the current piece of equipment that is used to maintain parks, ballfields and to plow the Huckleberry Trail.
PARKS AND RECREATION : 230
MONTGOMERY COUNTY, VIRGINIA
Regional Library System
VOTERS Board of Supervisors Library Board Regional Library System
REGIONAL LIBRARY SYSTEM : 231
REGIONAL LIBRARY SYSTEM
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Regional Library System TOTAL EXPENDITURES
$2,251,947
$2,074,662
$2,107,279
$2,098,928
$51,029
$2,149,957
$42,678
$2,251,947
$2,074,662
$2,107,279
$2,098,928
$51,029
$2,149,957
$42,678
$1,649,494
$1,555,497
$1,679,631
$1,671,280
$51,029
$1,722,309
$42,678
$503,675
$456,486
$427,648
$427,648
$-
$427,648
$-
$98,778
$62,679
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$2,251,947
$2,074,662
$2,107,279
$2,098,928
$51,029
$2,149,957
$42,678
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay Lump Sum Reduction TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Local Photo Copy Sales
$22,000
$25,594
$25,000
$25,000
$-
$25,000
$-
Local Library Fines
$40,000
$43,445
$45,000
$45,000
$(20,000)
$25,000
$(20,000)
Local Library Fees
$3,700
$9,145
$7,700
$7,700
$(1,000)
$6,700
$(1,000)
Passports
$16,000
$12,025
$12,000
$12,000
$(4,000)
$8,000
$(4,000)
Floyd Contribution
$67,548
$67,552
$67,548
$67,548
$-
$67,548
$-
Blacksburg Contribution
$15,000
$15,000
$15,000
$15,000
$-
$15,000
$-
Christiansburg Contribution
$15,000
$15,000
$15,000
$15,000
$-
$15,000
$-
Local Donations
$-
$33,933
$-
$-
$-
$-
$-
Local Recovered Costs
$-
$3,138
$-
$-
$-
$-
$-
$206,965
$207,084
$219,411
$219,411
$867
$220,278
$867
$386,213
$431,916
$406,659
$406,659
$(24,133)
$382,526
$(24,133)
TOTAL UNDESIGNATED REVENUE
$1,865,734
$1,642,746
$1,700,620
$1,692,269
$75,162
$1,767,431
$66,811
TOTAL REVENUES
$2,251,947
$2,074,662
$2,107,279
$2,098,928
$51,029
$2,149,957
$42,678
State Aid TOTAL DESIGNATED REVENUE
REGIONAL LIBRARY SYSTEM : 232
REGIONAL LIBRARY SYSTEM
About The Montgomery-Floyd Regional Library System has branch libraries in Blacksburg, Christiansburg, Shawsville and Floyd. Reading and other materials are offered in a variety of formats, including downloadable audio books, eBooks and streaming audiobooks, music, and movies. Public computers, wireless access, databases and office and entertainment software are available in each library. The Christiansburg and Floyd libraries maintain special sections for genealogy and local history.
Regional Library System Staff members of the regional system are trained to help citizens use the library, download material and locate information. Library services include assistance with job searching and resume building, computer classes, summer reading programs for all ages, special events, programs, book discussion groups and story times. Public meeting rooms in each library branch are available to individuals and groups to use on a first-come basis. Meadowbrook has a dedicated craft room. The Library also offers notary services and is a passport acceptance agency.
Highlights • Montgomery-Floyd Regional Library welcomed over 395,000 visitors last year, and checked out 672,000 items. In the past year, Library staff processed passport applications for 622 individuals. • Implemented Family READS, a program series at Blacksburg, Meadowbrook and Floyd Libraries to build English language skills in parents while introducing reading and early literacy activities to their pre-schoolers. This program was supported by a grant from the American Library Association and the Dollar General Literacy Foundation. • Meadowbrook Library developed a partnership with Shawsville Middle School, resulting in over a dozen cooperative events including Library Amazing Race and Trout Release in Spring Branch event. • Prominent authors speaking at the libraries included New York Times bestselling writer Beth Macy, speaking about her books Dopesick and the opioid crisis, journalist Ron Peterson Jr., on his book Under the Trestle, and bestselling novelist Sharyn McCrumb. • Transitioned to Green Notifications for holds and overdue notices, saving paper and reducing costs while providing more timely and complete information to patrons. • MFRL offered “fine” relief for children and teens, allowing 421 young users to read REGIONAL LIBRARY SYSTEM : 233
REGIONAL LIBRARY SYSTEM or attend programs to pay down fines that had been preventing them from using their cards. As a result, more children and teen books are in the hands of the community’s youth. • In partnership with over 60 community and educational partners, library staff provide focused programming and services at schools, day care centers, senior centers and other venues throughout Montgomery County.
Personnel FY 19 Approved FTE
FY 20 Recommended FTE
Change
Regional Library System
19.5
21.5
2
TOTAL
19.5
21.5
2
DEPARTMENT
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain unchanged for FY 20.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • ($24,133) is Reduced from the Library’s Revenue Budget – The amount of fines collected for overdue library books has decreased due to more electronic books being available that expire automatically and do not require patron to return the book. Also, a reduction in the number of passports being requested has reduced fee revenue. This reduction is made based on year-to-date collections for FY 19 and anticipated collections for FY 20.
• $34,526 is Added to Increase a 20 Hour Classified Part-Time Children’s Specialist Position to Full-Time – This conversion from a part-time to a full-time position is being REGIONAL LIBRARY SYSTEM : 234
REGIONAL LIBRARY SYSTEM added to increase the number of reading and educational programs to children and teens. With this addition the Library will be able to extend community outreach to new audiences.
â&#x20AC;˘ $16,503 is Added to Convert Two 25 Hour Part-time Non Classified Catalog Assistants to Two 30 hour Classified Positions â&#x20AC;&#x201C; This conversion adds 10 hours per week and part-time benefits to two existing catalog assistant positions. This will allow for a more efficient and accurate processing of materials for patrons as grants, contributions, and increased state aid for collections has increased the volume of materials purchased. Also, by adding additional hours and part-time benefits, the Library will be able to reduce staff turnover.
REGIONAL LIBRARY SYSTEM : 235
MONTGOMERY COUNTY, VIRGINIA Planning and GIS Services
VOTERS Board of Supervisors County Administrator Planning and GIS
Planning
GIS
PLANNING AND GIS SERVICES : 237
PLANNING AND GIS SERVICES
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Planning
$493,448
$429,623
$455,954
$457,825
$77,008
$534,833
$78,879
$310,501
$202,172
$243,866
$241,785
$107,680
$349,465
$105,599
$803,949
$631,795
$699,820
$699,610
$184,688
$884,298
$184,478
Personal Services
$619,649
$544,113
$585,030
$584,820
$77,008
$661,828
$76,798
Operations & Maintenance
$182,585
$85,972
$114,790
$114,790
$107,680
$222,470
$107,680
$1,715
$1,711
$-
$-
$-
$-
$-
$803,949
$631,795
$699,820
$699,610
$184,688
$884,298
$184,478
Local Rezoning/Subdivision Permits
$13,127
$19,588
$18,427
$18,427
$-
$18,427
$-
Local Site Plan Review
$1,000
$-
$2,500
$2,500
$-
$2,500
$-
GIS TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION
Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION
Local Map/Ordinance Sales Local GIS Sales Local Technology Fees Local Recovered Costs
$100
$-
$100
$100
$-
$100
$-
$400
$354
$400
$400
$-
$400
$-
$22,000
$21,122
$22,000
$22,000
$-
$22,000
$-
$584
$24,373
$-
$-
$-
$-
$-
$4,500
$3,600
$-
$-
$-
$-
$-
$41,711
$69,036
$43,427
$43,427
$-
$43,427
$-
TOTAL UNDESIGNATED REVENUE
$762,238
$562,759
$656,393
$656,183
$184,688
$840,871
$184,478
TOTAL REVENUES
$803,949
$631,795
$699,820
$699,610
$184,688
$884,298
$184,478
Auto Graveyard Fees TOTAL DESIGNATED REVENUE
PLANNING AND GIS SERVICES : 238
PLANNING AND GIS SERVICES
About Planning and Geographic Information System (GIS) administers the comprehensive land use plan, zoning and subdivision ordinances, provides geographical information and mapping services and maintains official street names and addresses in the unincorporated areas of Montgomery County. Floodplain management, site plan administration and 911 addressing are also administered in this division.
Planning The Planning department works with the Planning Commission to develop and implement the Comprehensive Plan and related small-area village plans for the six village areas; administers zoning and subdivision ordinances; prepares long and short range planning information and studies; prepares grants for hazard mitigation, enhancement, community development and other programs; implements ongoing planning education and information programs; and supports other departments in planning, land use development and zoning. The staff serves as the primary support to the Planning Commission, Board of Zoning Appeals, and Agricultural and Forrestal District Advisory Committee.
Geographic Information System (GIS) This department administers the Geographic Information System (GIS) and iGIS map portal. Their mission is to coordinate, manage, and facilitate GIS at departmental, office and enterprise levels. Work includes creation and management of E911 site addresses and street names. Additionally, GIS is the primary custodian for GIS data, aerial imagery and LiDAR topography contours. This department also fulfills public requests for GIS data, mapping and imagery services.
Highlights • Constructed a pedestrian trail at Auburn Middle School through the Safe Routes to School Grant. • Served on the MPO BikeShare Advisory Committee and launched “Roam,” a regional bike share program that is a four-way collaboration that between the County, the Town of Blacksburg, the Town of Christiansburg, and Virginia Tech. PLANNING AND GIS SERVICES : 239
PLANNING AND GIS SERVICES
Personnel FY 19 Approved FTE
FY 20 Recommended FTE
Change
Planning
5
6
1
GIS
2
2
0
TOTAL
7
8
0
DEPARTMENT
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain unchanged for FY 20.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• $107,680 is Added to the Planning and GIS Budget to Cover the Recurring Cost
of the County’s New Land Development Management System and GIS Software Upgrade - $72,680 is added to cover the recurring cost of the County’s new Land Development Management system. An additional $35,000 is added to cover the recurring costs of the ESRI upgrade to the County’s Geographic Information Systems (GIS) system.
• $77,008 is Added for One Full-time Planner Position (1 FTE) – This position is added to focus on long-range planning and special projects including transportation. The additional position will provide a single staff person to focus on these areas.
PLANNING AND GIS SERVICES : 240
MONTGOMERY COUNTY, VIRGINIA Economic Development
VOTERS Board of Supervisors County Administrator Economic Development
ECONOMIC DEVELOPMENT : 241
ECONOMIC DEVELOPMENT
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Economic Development
$454,694
$449,995
$407,378
$407,293
$-
$407,293
$(85)
$454,694
$449,995
$407,378
$407,293
$-
$407,293
$(85)
$325,523
$326,615
$332,893
$332,808
$-
$332,808
$(85)
$65,410
$55,526
$63,485
$63,485
$-
$63,485
$-
$60,800
$62,300
$11,000
$11,000
$-
$11,000
$-
$2,961
$5,554
$-
$-
$-
$-
$-
$454,694
$449,995
$407,378
$407,293
$-
$407,293
$(85)
Local Recovered Costs
$-
$-
$-
$-
$-
$-
$-
Governor's Opprotunity Fund
$-
$-
$-
$-
$-
$-
$-
TOTAL DESIGNATED REVENUE
$-
$-
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$454,694
$449,995
$407,378
$407,293
$-
$407,293
$(85)
TOTAL REVENUES
$454,694
$449,995
$407,378
$407,293
$-
$407,293
$(85)
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Direct Payments Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION
ECONOMIC DEVELOPMENT : 242
ECONOMIC DEVELOPMENT
About Economic Development division serves as the primary marketing resource for the County and the towns of Blacksburg and Christiansburg to develop businesses and to generate taxable capital investments and high quality opportunities for employment. The division works closely with the Economic Development Authority, Economic Development Commission and the MBC Development Corporation to attract new investments and support the success of existing businesses.
Economic Development The department carries out the Board of Supervisors’ Strategic Plan, which outlines: recruitment of new industry, retention and expansion of existing business and industry, market research, workforce development, and product (sites and buildings) development. Since 2009, 2,229 new jobs have been added from both new and existing businesses, resulting in more than $118 million in total investment in Montgomery County.
Highlights • The Montgomery County Economic Development Authority purchased 124 acres of property adjacent to the county’s Falling Branch Corporate Park at a cost of $2.5 million for Falling Branch Phase II. • A 15,000 sq. ft. expansion was completed at TORC Robotics to help make room for new research and 80 new employees.
Personnel FY 19 Approved FTE
FY 20 Recommended FTE
Change
Economic Development
3
3
0
TOTAL
3
3
0
DEPARTMENT
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This ECONOMIC DEVELOPMENT : 243
ECONOMIC DEVELOPMENT budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• Base Salary and Fringe Benefit Adjustments – All fringe benefit rates remain unchanged for FY 20.
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• No Addenda Added
ECONOMIC DEVELOPMENT : 244
MONTGOMERY COUNTY, VIRGINIA Other Agencies
VOTERS Board of Supervisors Other Agencies
OTHER AGENCIES : 245
OTHER AGENCIES
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY AGENCIES Human Service Agencies
$747,212
$585,880
$759,137
$759,137
$23,699
$782,836
Public Safety Agencies
$890,515
$855,649
$851,482
$851,482
$29,571
$881,053
$23,699 $29,571
Educational/Cultural Agencies
$103,646
$101,545
$354,469
$354,469
$251,671
$606,140
$251,671
Environmental Agencies
$148,556
$139,863
$149,411
$151,214
$2,492
$153,706
$4,295
Economic Development Agencies
$238,265
$226,266
$236,127
$236,127
$6,200
$242,327
$6,200
$2,128,194
$1,909,204
$2,350,626
$2,352,429
$313,633
$2,666,062
$315,436
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Recovered Costs Wireless 911 State Extension Office Reimbursement TOTAL DESIGNATED REVENUE
TOTAL UNDESIGNATED REVENUE
TOTAL REVENUES
$-
$-
$-
$-
$-
$-
$-
$40,211
$46,872
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$40,211
$46,872
$-
$-
$-
$-
$-
$2,087,983
$1,862,332
$2,350,626
$2,352,429
$313,633
$2,666,062
$315,436
$2,128,194
$1,909,204
$2,350,626
$2,352,429
$313,633
$2,666,062
$315,436
OTHER AGENCIES : 246
OTHER AGENCIES
About This Division consists of all outside agencies that are funded by County General Fund dollars. Agencies that receive funding are divided among five categories: Human Service Agencies, Public Safety Agencies, Education/Cultural Agencies, Environmental Agencies, and Economic Development Agencies.
Human Service Agencies • $330,942 is included for the New River Valley Detention Home, which is level funding – The NRVDH’s request for FY 20 is $145,007, which is a decrease of $185,935. The agency received a total of $330,942 in the FY 19 budget. In the FY 10 request, the formula for determining operating contributions was changed to allocate costs among participant jurisdictions on the basis of days used, averaged over a 3 year period. Under the revised formula, Montgomery County’s billed usage for the facility for FY 20 is $145,007 or 26.52% of the total funding. The facility is over 30 years old and requires upgrades, maintenance, and newer equipment for licensure compliance. Due to the need to address these capital issues, the County is level funding the Detention Home by providing $145,007 for operations based on a three-year average usage and by setting aside the remaining $185,935 in a special reserve to address future facility upgrades. Locality
% Usage
FY 20 Funding
Giles
37.16%
$203,240
Montgomery
26.52%
$145,007
Pulaski
20.79%
$113,704
Radford
15.53%
$84,933
100.00%
$546,833
Total
• $30,994 is included for the Community Health Center of the New River Valley (Free Clinic), which is level funding – The agency received $30,994 in the FY 19 budget and the center requested level funding for this fiscal year. The center provides medical and dental care as well as pharmaceuticals to uninsured citizens of the New River Valley who live below the Federal Poverty Guidelines. Historical funding and the percentage of clients served by locality are presented in the chart below. The County also provides the building at 215 Roanoke Street which was renovated for the center. Assuming the center had to rent space equivalent to the building provided by the County, the rental costs would likely exceed $64,352 (8,044 square feet X $8.00) Community Health Center for the NRV FY 2018 Clients Served Montgomery County
Clients as % of Total
FY 2019
Actual Funding
Funding as % of Total
Clients Served
FY 2020
Clients as % of Total
Actual Funding
Funding as % of Total
Clients Served
Clients as % of Total
Rec. Funding
Funding as % of Total 66%
1,579
57%
$30,994
66%
1,833
57%
$30,994
66%
2,128
57%
$30,994
**
**
**
**
**
**
**
**
**
**
**
**
135
5%
$2,000
4%
157
5%
$2,000
4%
183
5%
$2,000
4%
Giles County
673
24%
$8,000
17%
756
24%
$8,000
17%
849
23%
$8,000
17%
Radford City
365
13%
$5,853
12%
451
14%
$5,853
12%
557
15%
$5,853
12%
2,752
100%
$46,847
100%
3,197
100%
$46,847
100%
3,717
100%
$46,847
100%
Pulaski County Floyd County
Total
* Actual
*Projected
OTHER AGENCIES : 247
*Projected
OTHER AGENCIES • $50,625 is included for New River Community Action and $30,471 is included for the Montgomery County Emergency Assistance Program, which is level funding – The New River Community Action (NRCA) agency requested $53,156 for FY 20, which is an increase of $2,531. The agency serves low-income residents of Montgomery, Pulaski, Floyd, and Giles Counties and the City of Radford. The agency’s goal is eliminating poverty. The County funds also support a Community Service Worker position in NRCA that administers the Montgomery County Emergency Assistance Program (MCEAP). MCEAP partners with NRCA to provide emergency assistance to County residents only. MCEAP requests $31,995 for FY 20, which represents an increase of $1,524. In FY 19 MCEAP received $30,471. For FY 20, the County is providing level funding of $81,096 for both programs. With level, funding, the County is providing 44% of the funding with only 33% of the clients served. New River Community Action & MCEAP: Locality Funding & Clients Served FY 2018 Clients Served
Clients as % of Total
Funding
FY 2019 Funding as % of Total
Clients Served
Clients as % of Total
FY 2020
Funding
Funding as % of Total
Clients Served
Clients as % of Total
Funding
Funding as % of Total
Montgomery County
3,586
33%
$81,096
44%
3,586
33%
$81,096
44%
3,586
33%
$81,096
44%
Pulaski County
2,880
27%
$47,660
26%
2,880
27%
$47,660
26%
2,880
27%
$47,660
26%
Floyd County
1,827
17%
$25,223
14%
1,827
17%
$26,484
14%
1,827
17%
$26,484
14%
Giles County
1,157
11%
$15,082
8%
1,157
11%
$15,082
8%
1,157
11%
$15,082
8%
Radford City Total
1,296
12%
$15,792
9%
1,296
12%
$15,792
8%
1,296
12%
$15,792
8%
10,746
100%
$184,853
100%
10,746
100%
$186,114
100%
10,746
100%
$186,114
100%
• $38,183 is included for the Women’s Resource Center, which is an increase of
$657 – The agency received $37,526 in the FY 19 budget, and requested an increase of $1,126 for FY 20. Historical funding and the percentage of clients served by locality are presented below. With a budget of $38,183, which provides an increase of $657, the County is providing 44% of funding with 44% of clients served. The Women’s Resource Center provides services to adult and child citizens who have experienced domestic and/or sexual violence. The agency provides emergency advocacy, a live crisis hotline, an emergency and transitional shelter, emergency food and supplies, crisis counseling, legal advocacy and other services. Women's Resource Center FY 2018 Clients Served
Clients as % of Total
FY 2019
Funding
Funding as % of Total
Clients Served
Clients as % of Total
Funding
FY 2020 Funding as % of Total
Clients Served
Clients as % of Total
Funding
Funding as % of Total
Montgomery County
8,041
39%
$37,381
44%
10,340
44%
$37,526
44%
10,340
44%
$38,183
44%
Pulaski County
3,250
16%
$23,347
27%
6,580
28%
$24,047
28%
6,580
28%
$24,047
28%
Floyd County
1,796
9%
$4,577
5%
1,175
5%
$4,714
5%
1,175
5%
$4,714
5%
Giles County
3,633
18%
$5,574
7%
1,410
6%
$5,574
6%
1,410
6%
$5,574
6%
Radford City
3,829
19%
$14,262
17%
3,995
17%
$14,262
17%
3,995
17%
$14,262
16%
20,549
100%
$85,141
100%
23,500
100%
$86,123
100%
23,500
100%
$86,780
100%
Total
• $5,051 is included for the New River Family Shelter, which is level funding – The agency requested $5,051 in the FY 20 budget, which represents level funding. The shelter is able to provide shelter services, through its facilities or in hotel rooms, to 30% of those seeking shelter. Others seeking shelter can receive either out-of-town shelter services or OTHER AGENCIES : 248
OTHER AGENCIES bus tickets to other lodging arrangements. Last year approximately 90% of clients residing in established shelter space moved into permanent housing upon leaving the shelter. The shelter has the potential to serve all localities in the New River Valley. Other New River Valley localities have not historically been asked to fund the shelter due to the negligible number of clients outside of Montgomery County. • $6,293 is included for the NRV Literacy Volunteers, which is an increase of $123 – The agency requested $6,293 in the FY 20 budget, which represents an increase of $123. The LVA-NRV’s request will be used to support payroll expenses for the Program Manager, Basic Literacy Coordinator and the ESOL Coordinator. At the requested funding level of $6,293, Montgomery County will be providing 44.61% of the funding for FY 20. Montgomery County and the two towns provide 72.96% of the funding with 64.55% of the clients served. NRV Literacy Volunteers Locality
FY 18
FY 19
% of Total
FY 20
% of Total
Montgomery
$6,170
$6,170
44.12%
$6,293
44.61%
Pulaski
$2,250
$2,250
16.09%
$2,250
15.95%
$500
$515
3.68%
$515
3.65%
Floyd Giles
$550
$550
3.93%
$550
3.90%
Radford
$500
$500
3.58%
$500
3.54%
Town of Blacksburg
$2,500
$2,500
17.88%
$2,500
17.72%
Town of Christiansburg
$1,500
$1,500
10.73%
$1,500
10.63%
$13,970
$13,985
100%
$14,108
100%
Total
*Projected
NRV Literacy Volunteers - Clients Served Locality Montgomery
FY 18
%
FY 20
127
76.05%
Pulaski
15
8.98%
25
11.36%
Floyd
11
6.59%
20
9.09%
Giles
8
4.79%
19
8.64%
Radford Total
142
% 64.55%
6
3.59%
14
6.36%
167
100.00%
220
100.00%
*Actuals
*Projected
• $172,571 is included for the New River Valley Community Services, which is an increase of $15,690 – The agency requested $254,390 in the FY 20 budget, which represents an increase of $97,509. New River Valley Community Services offers community-based programs for both children and adults who are living with mental illness, developmental disabilities and/or substance abuse. Based on 73.2 509 of the Code of Virginia and State Board Policy 4010, all Community Services Boards (CSBs) in Virginia are required to request local funding to achieve a 10% local match. The 10% local match for Montgomery County is $292,035. An additional $15,690 is added to help achieve this 10% local match. The tables below outline the clients served by jurisdiction and the funding by locality since FY 18. OTHER AGENCIES : 249
OTHER AGENCIES
Community Services Board - Local Funding Locality
FY 18
FY 19
Montgomery
$152,312
$156,881
41.0%
$172,571
43.3%
Pulaski
$93,204
$96,000
25.1%
$96,000
24.1%
Floyd
$33,294
$33,294
8.7%
$33,294
8.4%
Giles
$52,994
$54,584
14.3%
$54,584
13.7%
Radford
$40,848
$42,073
11.0%
$42,073
10.6%
$372,652
$382,832
100.00%
$398,522
100.00%
Total
% of Total
FY 20
% of Total
Community Services Board - Clients Served Locality
FY 18
FY 19
% of Total
FY 20
% of Total
Montgomery
4,288
4,363
37.6%
4,437
36.1%
Pulaski
3,642
4,066
35.0%
4,489
36.5%
747
736
6.3%
725
5.9%
Floyd Giles
1,212
1,299
11.2%
1,386
11.3%
1,028
1,138
9.8%
1,249
10.2%
10,917
11,602
100.00%
12,286
100.00%
Radford Total
â&#x20AC;˘ $16,652 is included for the NRV Agency on Aging for agency programs and
$14,000 is included for one weekly congregate meal, which is level funding â&#x20AC;&#x201C; The
agency requested $17,485, which is an increase of $833 for agency programs and $14,000 to continue an additional congregate meal per week for residents of Montgomery County. In FY 04, the Board of Supervisors agreed to provide 100% of local funds to cover one meal weekly, which would ensure Montgomery County residents would receive three congregate meals per week. The agency requests a total of $31,485 in order to increase base funding for basic operations from $16,652 to $17,485, a 5% increase. With level funding, the County is providing 31.54% of the funding with only 24.58% of the clients served in the New River Valley. Therefore, no additional funding is provided for FY 20. New River Valley Agency on Aging - Locality Funding Locality Montgomery
FY18
FY 19
% of total
FY 20
% of total
$16,652
$16,652
31.54%
$16,652
31.54%
$17,312
$17,312
32.79%
$17,312
32.79%
Floyd
$5,755
$6,043
11.45%
$6,043
11.45%
Giles
$8,075
$8,075
15.29%
$8,075
15.29%
Radford
$4,491
$4,716
8.93%
$4,716
8.93%
$52,285
$52,798
100.00%
$52,798
100.00%
Pulaski
Total
New River Valley Agency on Aging - Clients Served Locality
FY 18
%
FY 19
%
FY 20
%
Montgomery
4,201
24.59%
4,210
24.58%
4,215
24.58%
Pulaski
3,732
21.85%
3,740
21.84%
3,745
21.84%
Floyd
3,099
18.14%
3,110
18.16%
3,115
18.16%
Giles
3,312
19.39%
3,320
19.39%
3,325
19.39%
Radford
2,739
16.03%
2,745
16.03%
2,750
16.03%
17,083 100.00%
17,125
100.00%
17,150
100.00%
*Actuals
*Projected OTHER AGENCIES : 250
*Projected
OTHER AGENCIES • $10,988 is included for the New River Valley Senior Services, Inc., which is level funding – The agency requested $14,551, which represents an increase of $3,563. The agency received $10,988 in FY 19. The agency provides transportation services for nonemergencies for sensory and physically disabled persons. With level funding, the County will be providing 36% of the funding while the percentage of clients served by the locality would only be 28%. New River Valley Senior Services Locality Funding
FY 18
Montgomery
%
FY 19
%
FY 20
%
$10,988
38%
$10,988
36%
$10,988
36%
Pulaski
$7,381
26%
$12,209
40%
$12,209
40%
Giles
$1,818
6%
$1,818
6%
$1,818
6%
Floyd
$1,818
6%
$1,818
6%
$1,818
6%
$6,928
24%
$3,464
11%
$3,464
11%
$28,933
100%
$30,297
100%
$30,297
100%
City of Radford Total Locality
New River Valley Senior Services Clients Served
FY 18
FY 19
FY 20
%
Montgomery
97
97
97
28%
Pulaski
141
141
141
41%
18
18
18
5%
Giles Floyd
45
45
45
13%
City of Radford
43
43
43
13%
344
344
344
100%
Total Locality
• $10,000 is included for the Boys and Girls Club, which is level funding – The agency requested $15,000 for FY 20, which is a $5,000 increase in funding over prior levels. This additional $5,000 is requested to support a new summer program to be exclusively used at Eastern Montgomery High School. Since this is a new program, no additional funds are provided and level funding is provided to support the existing program. . • $3,037 is included for Brain Injury Services of SW Virginia, which an increase of $69 – The agency received $2,968 in FY 19 and requested $3,900 for FY 20, an increase of $932. Brain Injury Services of Southwest Virginia provides case management services for citizens who have suffered brain injuries. With $3,037 in funding, the County is providing 37.1% of funding with 37.1% of clients served.
OTHER AGENCIES : 251
OTHER AGENCIES
Brain Injury Services - Locality Funding Locality
FY 18
FY 19
% of Total
FY 20
% of Total
Montgomery
$2,820
$2,968
36.6%
$3,037
37.1%
Pulaski
$2,500
$2,500
30.8%
$2,500
30.6%
Giles
$-
$-
0.0%
$-
0.0%
$500
$940
11.6%
$940
11.5%
Radford
$1,700
$1,700
21.0%
$1,700
20.8%
Total
$7,520
$8,108
100.0%
$8,177
100.0%
Floyd
Brain Injury - Clients Served Locality
FY 18
Montgomery
FY 19
FY 20
% of Total
12
12
13
37.1%
Pulaski
9
6
6
17.1%
Giles
2
3
3
8.6%
Floyd
6
5
5
14.3%
Radford
10
8
8
22.9%
Total
39
34
35
100.0%
• $3,500 is included for NRV CARES, which is level funding – The agency received $3,500 in the FY 19 budget and requested $3,500 for FY 20. NRV CARES is a nonprofit organization dedicated to protecting children and strengthening families through education, advocacy and community partnerships. All programs are aimed at preventing or interrupting the cycle of child abuse. Services are provided for residents in the counties of Montgomery, Pulaski, Floyd, Giles, and the City of Radford. NRV CARES - Locality Funding Locality
FY 18
Montgomery Pulaski Giles Floyd Radford Total
FY 19
$3,500
$3,500
$847 $$100
% of Total
FY 20
% of Total
62.5%
$3,500
62.5%
$847
15.1%
$847
15.1%
$-
0.0%
$-
0.0%
$150
2.7%
$150
2.7%
$1,100
$1,100
19.7%
$1,100
19.7%
$5,547
$5,597
100.0%
$5,597
100.0%
NRV CARES - Clients Served Locality Montgomery
FY 18
FY 19
FY 20
% of Total
2,904
2,304
2,310
74.2%
Pulaski
130
120
145
4.7%
Giles
335
181
190
6.1%
111
95
105
3.4%
415
364
364
11.7%
3,895
3,064
3,114
100.0%
Floyd Radford Total
• $53,029 is included for the Fairview District Home, which is an increase of $7,160 – The agency requested $53,029 for FY 20, which is an increase of $7,160. The Fairview District Home is a 64-bed assisted living facility which provides room and board, medication OTHER AGENCIES : 252
OTHER AGENCIES administration, personal care, shopping, daily living skills, community socialization, and financial management for its residents. Locality funding provided to the home is for general operations and capital maintenance of the facility. See charts below: Fairview District Home - Management Fee - Operating Expense by Jurisidiction Based on 5-Year Rolling Average FY 14
FY 15
FY 16
FY 17
FY 18
Average
Funding
Nonownership Jurisdictions: Floyd
0
5.9
3.7
4.3
3.3
3.44
$5,000
1
2.3
3.2
2.3
1.9
2.14
5%
$7,837
9.3
8.1
12
12.2
9.8
10.28
22%
$37,645
Ownership Members: Giles Montgomery Pulaski
18.5
17.8
16.5
15.1
13.7
16.32
35%
$59,763
Radford
19.8
18.5
17.4
18.5
17.3
18.3
39%
$67,013
56.5
56
56.8
56.4
52
55.54
100%
$177,258
Total
Fairview District Home - Capital Expense Locality
Ownership
Fairview District Home - Total Expenses
Capital
Locality
Giles
22.80%
$10,727
Giles
Montgomery
32.70%
$15,384
Pulaski
35.60%
$16,748
Radford
8.90%
$4,187
100.00%
$47,046
Total
MGT Fee
Capital
Total
$7,837
$10,727
$18,564
Montgomery
$37,645
$15,384
$53,029
Pulaski
$59,763
$16,748
$76,511
Radford
$67,013
$4,187
$71,200
Floyd
$5,000
$-
$5,000
Total
$177,258
$47,046
$224,304
• $5,000 is included for the Children’s Trust to support the Children’s Advocacy Center of the New River Valley, which is level funding – The agency received $5,000 in FY 19 and requested level funding for FY 20. The Child Advocacy Center of the New River Valley is a program offered by the Children’s Trust that brings law enforcement professionals, child protective services investigators, prosecutors, medical and mental health personnel, and child advocates together to ensure that children are provided with the best possible services in order to discuss and heal from alleged abuse. The Children’s Advocacy Center of the New River Valley provides space for trained forensic interviewers to interview abused children in a non-threatening environment. These funds will be used to support rent and utilities for space in Christiansburg for interviews of children throughout the New River Valley. • $1,500 is included for the Dialogue on Race, which is level funding – In FY 17, the Board of Supervisors provided $1,500 to the Dialogue on Race and asked that this become an annual budgeted amount in support of the yearly forum to discuss issues articulated by the African American community and work toward solutions.
Public Safety Agencies • $12,137 is included for State Forester, which is an increase of $670 – The agency OTHER AGENCIES : 253
OTHER AGENCIES received $11,467 in the FY 19 budget; therefore, this amount represents level funding for FY 19. Based on the invoice from the State Forester for FY 19, the amount needed to cover the fee for FY 20 is $12,137. • $15,715 is included for the Emergency Medical Services Council, which is level funding – The agency received $15,715 in the FY 19 budget and requested level funding for FY 20. The mission of the council is to facilitate regional cooperation, planning, and the implementation of an integrated emergency medical services delivery system. • $15,700 is included for the Montgomery County Public Service Authority, which is level funding – These funds are to be used to cover the PSA’s cost of maintaining fire hydrants in the County. • $1,600 is included for the Medical Examiner, which is level funding – The agency received $1,600 in the FY 19 budget; therefore, this amount represents level funding. According to §32.1-283 of the Code of Virginia, the medical examiner is paid $20 per case. This recommendation provides the fee for 80 cases. Through December 2018, $400 has been expended, representing 20 cases. • $810,901 is included for the New River Valley Emergency Communications Regional Authority, which is an increase of $28,901 – The Authority received $782,000 in FY 19, and requested an increase of $28,901 from each participating jurisdiction. Centralized operations began on July 1, 2016. The mission of the New River Valley Emergency Communications Regional Authority is to provide quality and reliable 911 dispatch and emergency communication services to the community. This increase will support the basic operations of the authority.. • $25,000 is included for the Drug Court, which is level funding – In the FY 18 budget process, the Board of Supervisors agreed to support a new drug court in Montgomery County and fund up to $25,000 for housing costs for certain drug court clients.
Educational/Cultural Agencies • $42,140 is included for New River Community College, which is an increase of $1,671 – The agency requested $42,140 in the FY 20 budget. The agency received $40,469 in the FY 19 budget. The County’s funding as well as funding from other local contributing localities is based on a weighted average, local participation formula adopted when the college was established. The formula is a function of three components including: population, true property value, and student enrollment with the greatest weight attributed to student enrollment. The following table illustrates the fund allocation from Montgomery County and surrounding areas. Funds are used for site development costs for capital projects which are not funded by the state. Earmarking these monies for the local share of capital projects will preclude the College from asking localities for additional funds to cover site development costs.
OTHER AGENCIES : 254
OTHER AGENCIES
New River Community College Locality
Population
%
Prop. Values
%
Montgomery
98,559
53.86%
$7,747,334,100
54.62%
Pulaski
34,184
18.68%
$2,684,480,150
Giles
16,837
9.20%
$1,192,322,300
Floyd
15,755
8.61%
Radford Total
S.E.
%
Funding
%
1,715
49.38%
$42,140
51.33%
18.93%
679
19.55%
$15,807
19.25%
8.41%
456
13.13%
$9,359
11.40%
$1,746,999,100
12.32%
290
8.35%
$7,550
9.20%
17,658
9.65%
$812,072,500
5.73%
333
9.59%
$7,248
8.83%
182,993
100.00%
$14,183,208,150
100%
3,473
100.00%
$82,105
100.00%
Derived Funding % = [(Pop. %) + (PV %) + 3(SE %)] / 5
• $500,000 is Included for the Access to Community College Education (ACCE)
Program Through New River Community College, which is an increase of $250,000 – The ACCE program is a public/ private partnership to make college available to high school graduates. The locality designates a dollar amount that is matched by donations from local industries and private sponsors. $500,000 is included for FY 20 to support this program. • $5,000 is included for The Lyric Council, Inc., which is level funding – The agency received $5,000 in the FY 19 budget and requested level funding for FY 20. The Lyric Theatre is home to many music, theatrical, and film venues. This funding equals the amount provided to the Smithfield Plantation and the Montgomery Museum. • $5,000 is included for the Montgomery Museum and Lewis Miller Regional Art Center, Inc., which is level funding – The agency received $5,000 in the FY 19 budget and requested level funding for FY 20. The purpose of the museum and art center is to be a repository for, and to conserve, the history of Montgomery County and its artifacts. This funding recommendation equals the amount provided to the Smithfield Plantation and the Lyric Council. • $5,000 is included for the Smithfield Plantation, which is level funding - The agency requested $5,250 for the FY 20 budget; which is an increase of $250. This funding recommendation equals the amount provided to the Montgomery Museum and the Lyric Council. • $5,000 is included for the Rosa Peters Community Park, which is level funding – The agency received $5,000 in the FY 19 budget and requested $5,000 for FY 20. Playground facilities, basketball courts, and a swimming pool allow children and adults the opportunity for community recreation. The park also has a pavilion available for community use upon request. The funds will help maintain two positions, a lifeguard and playground supervisor, as well as offset operational and maintenance costs. • $10,000 is included for the Christiansburg Institute, which is level funding – The agency received $10,000 in FY 19 and requested $90,000 for FY 20. The $90,000 will support growing the organization’s budget to support educational programing and increase organizational capacity ($15,000) and to support the repair of the Edgar A. Long building roof ($75,000). Due to funding constraints, level funding is provided for FY 20. The mission OTHER AGENCIES : 255
OTHER AGENCIES of the Institute is to preserve its remaining facilities and archives, which for 100 years was the high school for African American students in the New River Valley. • $4,000 is Included for Mountain Valley Charitable Foundation, which is level funding – $4,000 is included to cover the cost for Mountain Valley Charitable Foundation to mow the Shawsville Middle School athletic fields. • $30,000 is included for the Mountain View Humane Spay and Neuter Clinic, which is level funding – The agency received $30,000 in FY 19 and requested $32,000 for FY 20. The agency offers a low cost, high quality option for spay/neuter of dogs and cats. Based on the success of the pilot program to subsidize the cost of the surgery for cats, funds are provided to continue this program, reducing the cost of surgeries for County residents and addressing overpopulation of feral cats.
Environmental Agencies • $40,629 is included for the New River Valley Regional Commission, which is level funding – The agency requested $40,629 for FY 20 and received $40,629 in the FY 19 budget. The NRVRC serves as a planning and coordinating body for the localities of Planning District Four. Its mission is to identify and analyze regional issues and facilitate decision-making to resolve those issues, to serve as an information resource through the regional database, and to develop local and regional plans or strategies that will strengthen local governments’ ability to serve their citizens. The requested amount is based on $1.29 per capita (based on 2015 Census estimates) for the County excluding Virginia Tech and the towns of Blacksburg and Christiansburg. • $13,000 is included for the Skyline Soil and Water Conservation District, which is level funding – A total of $13,000 was requested by the Skyline Soil and Water Conservation District for FY 20, which is level funding. Many of the services provided by the District are to landowners and other consumers regarding general soil quality and management information and referral. The agency promotes conservation techniques and better water quality by offering an annual Grazing School throughout the New River Valley, which includes classes on plant science and grazing techniques for livestock. • $3,000 is included for the New River-Highland Resource Conservation and Development Council, which is level funding – A total of $3,000 was requested by the New River-Highland Resource Conservation and Development Council for FY 20. The Council received $3,000 in FY 19. The Council provides regional education, training, and technical assistance on conservation and sustained use of natural resources. The agency receives additional funding from 14 other cities and counties as well as 9 planning and conservation districts. Funding from each jurisdiction is based on a set rate across the board and not based on population. • $97,077 is included for the V.P.I. Cooperative Extension Services, which is an increase of $4,295 – A total of $99,077 was requested by the V.P.I. Cooperative OTHER AGENCIES : 256
OTHER AGENCIES Extension Services for FY 20 and represents a total increase of $6,295. A total of $92,782, was included in the FY 19 budget. After the budget was approved, $1,803 was added to the Cooperative Extension budget off-cycle to cover the cost of salary increases provided by the state during FY 19. This brings the Cooperative Extension’s base budget to $94,585. The additional funding request of $4,492 is for salary increases, to adjust for fringe benefit increases, and to provide travel expenses. An additional $2,492 is provided to cover an anticipated 3% salary increase and to match increasing fringe rates. This increase brings the total budget for FY 20 to $97,077. Each year, the County reconciles the Cooperative Extension budget to the required state match. Cooperative Extension provides researchbased information to residents in the areas of Agriculture, Horticulture, Human and Family Resources and Youth Development. The County fully funds one full-time agricultural agent housed in the County, one full-time 4-H agent, 40% of funding for a part-time Master Gardner with Floyd, Pulaski, and Giles Counties each paying 20% of the cost, 50% funding for a Family and Consumer Science Agent, and 100% of a part-time 4-H technician position.
Economic Development Agencies • $1,650 is included for the Montgomery County Chamber of Commerce, which is level funding – A total of $1,650 is included for dues payable to the Montgomery County Chamber of Commerce for FY 20. The Chamber works to promote tourism and economic development to prospective newcomers. • $18,947 is included for the New River Valley Airport Commission, which is an increase of $600 – A total of $18,947 was requested by the New River Valley Airport Commission for FY 20, an increase of $600. The agency received $18,347 in the FY 19 budget. Funding requested is determined using a formula which is a function of jurisdictions’ populations, distance from the airport, and business activity generated at the Airport by industries in respective jurisdictions. With funding of $18,947, the County is providing 10% of the funding with 10% of clients served. New River Valley Airport Commission Clients Served
New River Valley Airport Commission Locality
FY 18
FY 19
% of Total
FY 20
% of Total
Locality
FY 19
FY 20
% of Total
Montgomery
$15,036
$18,347
9.75%
$18,947
10.03%
Montgomery
1,046
1,067
10.07%
Pulaski
$127,516
$128,003
67.99%
$128,003
67.78%
Pulaski
7,380
7,528
71.01%
$15,144
$15,144
8.04%
$15,144
8.02%
Giles
880
882
8.32%
$-
$-
0.00%
$-
0.00%
Floyd
-
-
0.00%
Radford
Giles Floyd Radford Total
$22,284
$26,764
14.22%
$26,764
14.17%
$179,980
$188,258
100.00%
$188,858
100.00%
Total
1,102
1,124
10.60%
10,408
10,601
100.00%
• $72,369 is included for Onward NRV the NRV Economic Development Alliance, which is level funding – A total of $98,509 was requested by the Onward NRV Economic Development Alliance for FY 20, an increase of $26,140. The Alliance has a funding formula of $1 per capita for each member jurisdiction. The Towns of Blacksburg and Christiansburg are included in the population figure used to derive the budget request for Montgomery County; therefore, the funded amount is $72,369 plus the $10,000 requested by the Towns OTHER AGENCIES : 257
OTHER AGENCIES for a total of $82,369 is provided to cover the population of Montgomery County. Of the 10 jurisdictions who fund the Alliance, Montgomery County and the Towns of Blacksburg and Christiansburg provide 47% of the local government funding, and 16% of the total operating budget. New River Valley Economic Development Alliance Funding Source Montgomery County Christiansburg Blacksburg Total MC Pulaski County Dublin Town of Pulaski Total Pulaski Giles County Pearisburg Total Giles Floyd County Total Floyd City of Radford Total Local Govt' Private Sector Grand Total
FY 20 Req.
FY 20 Rec.
% of Total
% of Gov't Funding
$98,509
$72,369
14%
41%
$5,000
$5,000
1%
3%
$5,000
$5,000
1%
3%
$108,509
$82,369
16%
47%
$34,577
$34,577
7%
20%
$1,500
$1,500
0%
1%
$6,000
$6,000
1%
3%
$42,077
$42,077
8%
24%
$17,024
$17,024
3%
10%
$1,000
$1,000
0%
1%
$18,024
$18,024
4%
10%
$15,321
$15,321
3%
9%
$15,321
$15,321
3%
9%
$17,228
$17,228
3%
10%
$201,159
$175,019
34%
100%
$332,518
$332,518
66%
$533,677
$507,537
100%
Assumes other jurisdictions fund requests
• $5,000 is included for the NRV Rail 2020 Initiative – A total of $5,000 is included for Rail 2020 initiative. Initiated in 2013 by The Blacksburg Partnership, New River Valley Rail 2020 (NRV 2020) is a broad-based community initiative to bring Amtrak passenger rail service to Virginia’s New River Valley. • $1,500 is included for Membership in the Virginia Institute on Local Government, which is level funding – A total of $1,500 was requested by the Virginia Institute on Local Government for FY 20, which is level funding. The Institute, located at the University of Virginia, provides direct technical assistance and conducts specialized research projects, training, and leadership programs. Staff responds to inquiries on a wide variety of local government topics and provides in-depth research on inquiries with broad multijurisdictional applications. Information technology support services are also available. This recommendation provides funds necessary for membership in the Institute. Benefits of membership include priority access to Institute resources and discounts on publications and training opportunities. Membership dues will remain unchanged for FY 20. • $19,800 is included for the Metropolitan Planning Organization (MPO), which is an increase of $600 – A total of $19,800 was requested and is included for the MPO for FY 20, which includes $6,600 for the MPO and $13,200 for the Smart Way Bus. The Blacksburg, Christiansburg, Montgomery Area Metropolitan Planning Organization was established by OTHER AGENCIES : 258
OTHER AGENCIES the Board of Supervisors on January 13, 2003 to evaluate regional transportation needs and any requirements of the Clean Air Act. To receive funds from the Federal Government, a local match is required. The local match for FY 20 is $6,600 that is dedicated to MPO Planning and $13,200 that is dedicated to the Smart Way Bus. • $210 is included for the Roanoke Valley Transportation Planning Organization, which is level funding – A total of $210 is included for dues payable to the Roanoke Valley Transportation Planning Organization (RVTPO). The agency requested $210 for FY 20, which is level funding. The organization is responsible for planning and budgeting the use of Federal transportation dollars in the Roanoke region. Dues are calculated on a $0.15 per capita basis. The RVTPO organization charges based on the 2040 study boundary which has 1,398 residents. • $50,000 is included for Participation in the Virginia Tech/Montgomery Regional Airport Authority, which is level funding – A total of $50,000 was requested by the Virginia Tech/Montgomery Regional Airport Authority for FY 20. The agency received $50,000 in the FY 19 budget; therefore, this amount represents level funding. The Virginia General Assembly created the Authority in 2002. Member jurisdictions include Virginia Tech, the towns of Blacksburg and Christiansburg, and Montgomery County. The Authority was created to develop a regional authority that would serve surrounding corporate and general aviation markets. Each participating member is to contribute a portion of the subsidy for the airport’s operating budget. • $12,000 is included for Tourism, which is level funding – The County’s transient occupancy rate is 3%, which generates between $35,000 to $36,000 in revenue on an annual basis. The County pays 1/3 of this or 1% of the 3% rate to the Tourism Department in accordance with the tourism agreement.
• $60,851 is included for Membership dues in the Virginia’s First Regional Industrial Facility Authority and Participation in the New River Valley Commerce Park project, which is level funding – The County pays $5,000 in annual membership dues to the Authority. In FY 16, the Virginia’s First Regional Industrial Facility Authority restructured the NRV Commerce Park to place the management of the project under the direction of the Authority. The Commerce Park is a regional economic development project consisting of 973 acres located in Dublin that was established in October 1999. The County currently owns 20,309.06 shares or 11.47% of the project with an annual cost of $55,851. Funding for the County’s shares is mandated by the project agreement.
OTHER AGENCIES : 259
MONTGOMERY COUNTY, VIRGINIA
Contingencies - General
VOTERS Board of Supervisors County Administrator Contingencies
General
CONTINGENCIES - GENERAL : 261
CONTINGENCIES - GENERAL
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Contingencies-General
$422,386
$-
$486,000
$486,000
$25,618
$511,618
$25,618
TOTAL EXPENDITURES
$422,386
$-
$486,000
$486,000
$25,618
$511,618
$25,618
General Contingencies
$422,386
$-
$486,000
$486,000
$25,618
$511,618
$25,618
TOTAL EXPENDITURES
$422,386
$-
$486,000
$486,000
$25,618
$511,618
$25,618
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$422,386
$-
$486,000
$486,000
$25,618
$511,618
$25,618
TOTAL REVENUES
$422,386
$-
$486,000
$486,000
$25,618
$511,618
$25,618
EXPENDITURES BY CLASSIFICATION
REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE
CONTINGENCIES - GENERAL : 262
CONTINGENCIES - GENERAL
About This division provides for contingency reserves to pay for unanticipated expenditures that arise during the year.
Contingencies – General Contingencies – General provides for unknown and unanticipated expenditures that arise during the year but have not been included in the approved budget.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• No Notable Base Budget Adjustments
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• $25,618 is Added to the General Contingency Budget - The County’s Financial Policies include retaining 1% of the County’s general government portion of the General Fund to cover contingency needs. An additional $25,618 is needed to comply with this policy.
CONTINGENCIES - GENERAL : 263
MONTGOMERY COUNTY, VIRGINIA
Contingencies - Special
VOTERS Board of Supervisors County Administrator Contingencies
Special
CONTINGENCIES - SPECIAL : 265
CONTINGENCIES - SPECIAL
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Contingencies-Special
$813,582
$-
$129,150
$-
$883,500
$883,500
$754,350
TOTAL EXPENDITURES
$813,582
$-
$129,150
$-
$883,500
$883,500
$754,350
EXPENDITURES BY CLASSIFICATION Contingencies-Special
$813,582
$-
$129,150
$-
$883,500
$883,500
$754,350
TOTAL EXPENDITURES
$813,582
$-
$129,150
$-
$883,500
$883,500
$754,350
REVENUE BY CLASSIFICATION Local Recovered Costs
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
TOTAL UNDESIGNATED REVENUE
$813,582
$-
$129,150
$-
$883,500
$883,500
$754,350
TOTAL REVENUES
$813,582
$-
$129,150
$-
$883,500
$883,500
$754,350
TOTAL DESIGNATED REVENUE
CONTINGENCIES - SPECIAL : 266
CONTINGENCIES - SPECIAL
About This division serves as a holding account for funds approved for a specific purpose for which the details are not finalized. For funds held in special contingencies to be expended, the Board of Supervisors must approve a resolution transferring them to the appropriate division.
Budget Discussion • $763,000 is Added to Provide a 3.5% Compensation Increase – Additional funding is added to cover the cost of a 3.5% across the board compensation increase for classified County employees effective July 1, 2019.
• $77,000 is Added to Provide a 3.5% Increase to Part-time Non-Classified Wages – Additional funding is added to cover the cost of a 3.5% across the board compensation increase for part-time non-classified positions effective July 1, 2019.
• $7,500 is Added for Local Match Requirements of the NRV Health District Base Budget – The Health Department is funded on a formula basis with costs shared between the state and the County. The County’s share is 38.3% and the state’s share is 61.7%. This increase is added in anticipation of a potential 3% salary increase at the state level that may need to be matched locally for FY 20.
• $36,000 is Held for funding at the Board’s Discretion – $36,000 is held in abeyance for allocation by the Board of Supervisors.
CONTINGENCIES - SPECIAL : 267
MONTGOMERY COUNTY, VIRGINIA
Law Library
VOTERS General Assembly Circuit Court
Law Library
LAW LIBRARY : 269
LAW LIBRARY
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT Law Library TOTAL EXPENDITURES
$17,600
$13,660
$17,600
$17,600
$-
$17,600
$-
$17,600
$13,660
$17,600
$17,600
$-
$17,600
$-
$17,600
$13,660
$17,600
$17,600
$-
$17,600
$-
$-
$-
$-
$-
$-
$-
$-
$17,600
$13,660
$17,600
$17,600
$-
$17,600
$-
$1,000
$223
$1,000
$1,000
$-
$1,000
$-
$14,000
$11,641
$14,000
$14,000
$-
$14,000
$-
$-
$-
$-
$-
$-
$-
$-
$2,600
$-
$2,600
$2,600
$-
$2,600
$-
$17,600
$11,864
$17,600
$17,600
$-
$17,600
$-
$-
$1,796
$-
$-
$-
$-
$-
$17,600
$13,660
$17,600
$17,600
$-
$17,600
$-
EXPENDITURES BY CLASSIFICATION Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Interest Fees Transfer To County Capital (To)/From Fund Balance TOTAL DESIGNATED REVENUE
TOTAL UNDESIGNATED REVENUE
TOTAL REVENUES
LAW LIBRARY : 270
LAW LIBRARY
About The Law Library is self-supporting from fees assessed on civil and criminal trials.
Law Library This division provides legal information resources for attorneys and the courts.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
â&#x20AC;˘ No Notable Base Budget Adjustments
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
â&#x20AC;˘ No Addenda Added
LAW LIBRARY : 271
MONTGOMERY COUNTY, VIRGINIA Montgomery County Public Schools
VOTERS Board of Supervisors School Board
Public Schools
Nutrition Fund
Operating Fund
MONTGOMERY COUNTY PUBLIC SCHOOLS : 273
MONTGOMERY COUNTY PUBLIC SCHOOLS
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT School Operating Fund
$110,927,604
$107,844,067
$108,971,681
$112,608,064
$3,000,000
$115,608,064
School Nutrition Fund
$5,061,177
$4,056,047
$4,584,706
$4,584,706
$-
$4,584,706
$6,636,383 $-
TOTAL EXPENDITURES
$115,988,781
$111,900,114
$113,556,387
$117,192,770
$3,000,000
$120,192,770
$6,636,383
$83,793,622
$82,421,822
$83,516,875
$90,470,586
$-
$90,470,586
$6,953,711
$4,463,047
$4,452,884
$4,454,662
$5,072,329
$-
$5,072,329
$617,667
$5,619,577
$5,238,038
$4,986,391
$6,044,770
$-
$6,044,770
$1,058,379
EXPENDITURES BY CLASSIFICATION Instruction Admin/Attend/Health Transportation Operations & Maintenance
$16,227,405
$14,927,016
$15,285,559
$16,432,310
$-
$16,432,310
$1,146,751
Non-Instruction
$415,293
$395,647
$319,534
$335,203
$-
$335,203
$15,669
School Nutrition
$5,061,177
$4,056,047
$4,584,706
$4,584,706
$-
$4,584,706
$-
Transfer to Debt Service
$408,660
$408,660
$408,660
$408,660
$-
$408,660
$-
$-
$-
$-
$(6,155,794)
$3,000,000
$(3,155,794)
$(3,155,794)
$115,988,781
$111,900,114
$113,556,387
$117,192,770
$3,000,000
$120,192,770
$6,636,383
$11,549,662
$11,593,804
$11,829,361
$12,177,097
$-
$12,177,097
$347,736
Unallocated Funds TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Sales Taxes Basic Aid
$25,919,409
$26,547,482
$27,063,266
$27,421,653
$-
$27,421,653
$358,387
Other SOQ
$11,346,698
$11,562,383
$11,339,792
$11,607,022
$-
$11,607,022
$267,230
Incentive Programs
$1,009,496
$1,132,858
$1,011,700
$2,573,729
$-
$2,573,729
$1,562,029
Categorical Lottery Funded Programs Federal Funds
$487,569
$502,157
$523,081
$578,432
$-
$578,432
$55,351
$4,374,711
$4,624,866
$3,937,185
$4,935,335
$-
$4,935,335
$998,150
$7,108,571
$6,627,047
$6,676,212
$6,676,212
$-
$6,676,212
$-
Other Local Funds
$3,844,885
$3,108,216
$2,916,648
$2,939,148
$-
$2,939,148
$22,500
State Recordation
$225,000
$327,121
$225,000
$250,000
$-
$250,000
$25,000
Other State Funds
$51,478
$64,513
$51,478
$51,478
$-
$51,478
$-
Fund Balance
$-
$-
$-
$-
$-
$-
$-
Interest
$-
$2,565
$-
$-
$-
$-
$-
School Transfer to Debt General Fund Transfer TOTAL DESIGNATED REVENUE
TOTAL UNDESIGNATED REVENUE
TOTAL REVENUES
$-
$-
$-
$-
$-
$-
$-
$50,071,302
$45,580,130
$47,982,664
$47,982,664
$3,000,000
$50,982,664
$3,000,000
$115,988,781
$111,673,142
$113,556,387
$117,192,770
$3,000,000
$120,192,770
$6,636,383
$-
$226,971
$-
$-
$-
$-
$-
$115,988,781
$111,900,114
$113,556,387
$117,192,770
$3,000,000
$120,192,770
$6,636,383
MONTGOMERY COUNTY PUBLIC SCHOOLS : 274
MONTGOMERY COUNTY PUBLIC SCHOOLS
About Montgomery County Public Schools (MCPS) serves around 9,487 students through 11 elementary schools (grades K-5), four middle schools (grades 6-8), four high schools (grades 9-12), and central administrative offices. MCPS also provides one alternative education school. In addition to the regular education and special education programs other programs include: Title I; elementary art, music, and physical education; elementary, middle, and high school guidance; comprehensive career and technical education; gifted education; programs for at risk students; and extensive extracurricular activities in athletics, fine arts, and academic competitions. The seven elected members of the School Board and the Superintendent of Schools provide leadership and management for the school division.
School Operating Fund The School Operating Budget provides the funds as required to comply with the State Standards of Quality (SOQ) and to meet the Federal requirements under the No Child Left Behind (NCLB) legislation. The budget also incorporates local programs as requested by the community.
School Nutrition Fund The School Nutrition program operates as a separate fund and is self-sustaining for the cost of labor, food supplies, expendable supplies, and equipment repair. Major capital expenditures, utilities, and liability insurance are provided through the school division’s operating budget. Revenues are received from the sale of breakfast, lunch, ala-carte items, catering, and reimbursements from Federal nutrition programs.
Highlights • All Montgomery County schools are accredited by the Virginia Department of Education. • The Montgomery County School Board added student representatives to the governing body. A representative from each high school serves as a non-voting member on the board and provide student input and perspective. • A Montgomery County high school student designed a license plate that is available for purchased at the DMV. The plate design Eyes on the Road won a statewide competition about distracted driving through the DMV. • MCPS held the district’s first Career and Military Signing Day, recognizing students who will enter into careers immediately after graduation with certifications that they earned while in high school. The Signing Day complemented the division’s focus on work-based learning and preparing students for life after graduation. • MCPS high schools earned 10 state championships in 2017-18, including wrestling, soccer, golf, and cross country. • Significant progress was made on the athletics renovations at Christiansburg High MONTGOMERY COUNTY PUBLIC SCHOOLS : 275
MONTGOMERY COUNTY PUBLIC SCHOOLS School during the year. The turf football field and upgraded track, softball field and baseball stand are just one part of the renovation at CHS. Starting in a few years, the school building will also be renovated and a new elementary school will be built in the northwest area of Christiansburg.
Budget Discussion • $115,608,064 is Provided for the School Operating Fund – $115,608,064 in total funding is provided for the School Operating Fund, which represents an increase of $6,636,383 from the FY 19 Budget. Of this amount, County General Fund Dollars total $50,982,664, which is an increase of $3,000,000 for FY 20. • $4,584,706 is Provided for the School Nutrition Fund – $4,584,706 in total funding is provided for the School Nutrition Fund, which is level funding for the FY 20 Budget.
MONTGOMERY COUNTY PUBLIC SCHOOLS : 276
MONTGOMERY COUNTY, VIRGINIA Montgomery County Public Schools Capital
VOTERS Board of Supervisors School Board
Public Schools
School Capital
MONTGOMERY COUNTY PUBLIC SCHOOLS - CAPITAL : 277
MONTGOMERY COUNTY PUBLIC SCHOOLS -
CAPITAL
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
Addenda
=
FY 20
Rec. 20/
Recommended
App. 19
EXPENDITURES BY DEPARTMENT School Capital Construction
$2,720,927
$745,690
$1,550,000
$1,689,218
$1,266,914
$2,956,132
$1,406,132
$-
$-
$-
$-
$-
$-
$-
$2,720,927
$745,690
$1,550,000
$1,689,218
$1,266,914
$2,956,132
$1,406,132
Personal Services
$-
$-
$-
$-
$-
$-
$-
Operations & Maintenance
$-
$-
$-
$-
$-
$-
$-
$2,720,927
$745,690
$1,550,000
$1,689,218
$1,266,914
$2,956,132
$1,406,132
Transfer to Debt Service TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION
Capital Outlay Transfer to Debt Service TOTAL EXPENDITURES
$-
$-
$-
$-
$-
$-
$-
$2,720,927
$745,690
$1,550,000
$1,689,218
$1,266,914
$2,956,132
$1,406,132
REVENUE BY CLASSIFICATION General Fund Transfer
$2,720,927
$2,720,927
$1,550,000
$1,689,218
$1,266,914
$2,956,132
$1,406,132
Recovered Costs
$-
$3,750
$-
$-
$-
$-
$-
Interest
$-
$21,187
$-
$-
$-
$-
$-
Fund Balance/Other Revenue
$-
$-
$-
$-
$-
$-
$-
$2,720,927
$2,745,864
$1,550,000
$1,689,218
$1,266,914
$2,956,132
$1,406,132
$-
$(2,000,174)
$-
$-
$-
$-
$-
$2,720,927
$745,690
$1,550,000
$1,689,218
$1,266,914
$2,956,132
$1,406,132
TOTAL DESIGNATED REVENUE
TOTAL UNDESIGNATED REVENUE
TOTAL REVENUES
MONTGOMERY COUNTY PUBLIC SCHOOLS - CAPITAL : 278
MONTGOMERY COUNTY PUBLIC SCHOOLS -
CAPITAL
About Montgomery County Public Schools Capital Fund dollars are earmarked to be used in the future for new school capital projects.
Schools Capital Fund The School Capital Fund is used to fund future school capital projects.
Budget Discussion • $2,956,132 is Provided for School Capital Needs, which is an Increase of 1.5 Cents of the Real Estate Tax Rate Over the Base 2 Cents – 3.5 cents of the real estate tax rate has been earmarked for future school capital needs. The base budget includes 2 cents of the real estate tax rate ($1,689,218) for future school capital needs. For FY 20, an additional 1.5 cents ($1,266,914) has been added to provide a total of 3.5 cents of the real estate tax rate and $2,956,132. These funds are held in a special capital fund separate from the School Operating Fund. These funds have been set aside for future school capital needs.
MONTGOMERY COUNTY PUBLIC SCHOOLS - CAPITAL : 279
MONTGOMERY COUNTY, VIRGINIA General Government Debt Services
VOTERS Board of Supervisors County Administrator General Government Debt Services
County Debt Service
School Debt Service
GENERAL GOVERNMENT DEBT SERVICES : 281
GENERAL GOVERNMENT DEBT SERVICES
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT County Debt Service
$5,232,774
$5,225,264
$5,281,261
$5,140,875
$-
$5,140,875
$(140,386)
School Debt Service
$18,126,739
$17,565,995
$18,078,252
$18,218,638
$-
$18,218,638
$140,386
TOTAL EXPENDITURES
$23,359,513
$22,791,259
$23,359,513
$23,359,513
$-
$23,359,513
$-
Principal
$15,023,888
$15,023,887
$14,835,199
$15,692,625
$-
$15,692,625
$857,426
Interest
$7,757,356
$7,757,355
$7,233,463
$6,714,350
$-
$6,714,350
$(519,113)
EXPENDITURES BY CLASSIFICATION
Administrative Costs Reserve Funds TOTAL EXPENDITURES
$35,000
$10,017
$35,000
$35,000
$-
$35,000
$-
$543,269
$-
$1,255,851
$917,538
$-
$917,538
$(338,313)
$23,359,513
$22,791,259
$23,359,513
$23,359,513
$-
$23,359,513
$-
REVENUE BY CLASSIFICATION General Fund Transfer
$21,336,953
$21,336,953
$21,336,953
$21,336,953
$-
$21,336,953
$-
School Capital Fund Transfer
$-
$-
$-
$-
$-
$-
$-
School Energy Bond Savings
$408,660
$408,660
$408,660
$408,660
$-
$408,660
$-
Courthouse Maintenance
$79,982
$54,137
$79,982
$79,982
$-
$79,982
$-
School Operating Transfer
$-
$-
$-
$-
$-
$-
$-
County Capital Transfer
$-
$-
$-
$-
$-
$-
$-
$186,471
$186,480
$186,471
$186,471
$-
$186,471
$-
Lease Revenue Debt Service Fund Balance QSCB Interest Subsidy Interest/Freed Up Debt Service Reserve TOTAL DESIGNATED REVENUE
TOTAL UNDESIGNATED REVENUE
TOTAL REVENUES
$-
$-
$-
$-
$-
$-
$-
$1,347,447
$1,258,516
$1,347,447
$1,347,447
$-
$1,347,447
$-
$-
$-
$-
$-
$-
$-
$-
$23,359,513
$23,244,745
$23,359,513
$23,359,513
$-
$23,359,513
$-
$-
$(453,486)
$-
$-
$-
$-
$-
$23,359,513
$22,791,259
$23,359,513
$23,359,513
$-
$23,359,513
$-
GENERAL GOVERNMENT DEBT SERVICES : 282
GENERAL GOVERNMENT DEBT SERVICES
About General Government Debt Service division includes principal, interest and administrative fees on long-term outstanding debt. Debt service accounts are required for the issuance of the bonds to fund new county buildings and schools, building improvements and renovations and other capital improvements.
County Debt Service This includes principal, interest and administrative fees for all County long-term outstanding debt.
School Debt Service School Debt Service includes principal, interest and administrative fees for all school long-term outstanding debt.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. Debt service has been funded from various sources: monies from the School Operating fund, courthouse maintenance fees, revenue from the New River Valley Emergency Communications Regional Authority lease, and the General Fund. The debt service budget includes funds for principal, interest and debt administration costs, as well as, savings retained from decreases in prior year debt service. Retaining these monies in the base budget accomplishes two objectives:
1. Allow unused monies at year end to fund future capital projects. 2. Provide capacity to offset future debt service cost increases.
â&#x20AC;˘ Reallocation of Base Debt Service Resources - As often as possible, debt issuances are structured to balance debt service from year to year; however, due to the structuring of some refunding issuances school debt service costs increased by $338,313. This increase was absorbed by the savings retained in prior years. The reallocation consists of the following: Increase in Principal
$857,426
Decrease in Interest
($519,113)
Decrease in Funds Retained
($338,313)
Net change
$
0
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or GENERAL GOVERNMENT DEBT SERVICES : 283
GENERAL GOVERNMENT DEBT SERVICES expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
â&#x20AC;¢ No Addenda Added
GENERAL GOVERNMENT DEBT SERVICES : 284
MONTGOMERY COUNTY, VIRGINIA Montgomery County Capital
VOTERS Board of Supervisors County Capital
MONTGOMERY COUNTY CAPITAL : 285
MONTGOMERY COUNTY CAPITAL
Budget Summary Change FY 18
FY 18
FY 19
FY 20
Revised
Actual
Approved
Base
FY 20 +
FY 20
Addenda
Rec. 20/
= Recommended
App. 19
EXPENDITURES BY DEPARTMENT County Capital
$7,644,764
$2,888,789
$2,337,500
$2,441,914
$1,094,609
$3,536,523
$1,199,023
$7,644,764
$2,888,789
$2,337,500
$2,441,914
$1,094,609
$3,536,523
$1,199,023
Personal Services
$-
$-
$-
$-
$-
$-
$-
Operations & Maintenance
$-
$-
$-
$-
$-
$-
$-
TOTAL EXPENDITURES
EXPENDITURES BY CLASSIFICATION
Capital Outlay
$7,644,764
$2,888,789
$2,337,500
$2,441,914
$1,094,609
$3,536,523
$1,199,023
$7,644,764
$2,888,789
$2,337,500
$2,441,914
$1,094,609
$3,536,523
$1,199,023
$7,604,764
$7,604,764
$2,337,500
$2,441,914
$1,094,609
$3,536,523
$1,199,023
$-
$-
$-
$-
$-
$-
$-
$40,000
$39,768
$-
$-
$-
$-
Fund Balance/Other Revenue
$-
$18,958
$-
$-
$-
$-
$-
Transfer to Debt Service
$-
$-
$-
$-
$-
$-
$-
$7,644,764
$7,663,490
$2,337,500
$2,441,914
$1,094,609
$3,536,523
$1,199,023
$-
$(4,774,701)
$-
$-
$-
$-
$-
$7,644,764
$2,888,789
$2,337,500
$2,441,914
$1,094,609
$3,536,523
$1,199,023
TOTAL EXPENDITURES
REVENUE BY CLASSIFICATION Transfer from General Fund Transfer from Law Library Recovered Costs
TOTAL DESIGNATED REVENUE
TOTAL UNDESIGNATED REVENUE
TOTAL REVENUES
MONTGOMERY COUNTY CAPITAL : 286
MONTGOMERY COUNTY CAPITAL
About The County Capital division is used to fund the costs of future County capital project needs.
County Capital Dollars earmarked in this division will be used in future years for County capital needs.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• $1,266,914 is Included for Fire and Rescue Capital – The base budget includes $1,266,914 or 1.5 pennies of the real estate tax rate for Fire and Rescue capital needs.
• $35,000 is Included for General County Capital Infrastructure or Maintenance needs – The $35,000 was added during the FY 16 budget process.
• $500,000 is Included for County Capital Maintenance Projects – $500,000 is included in the County Capital budget to provide an ongoing source of capital maintenance funding to cover the County’s existing buildings and infrastructure. The County’s Capital Maintenance program, funded in the Capital Fund Budget, is a proactive program of preventative maintenance designed to address major repairs and/or replace large scale components that cannot be addressed within the County’s centralized maintenance program contained within the County’s operating budget. The purpose of this program is to invest in existing capital assets to maintain the County’s building and structures and to extend their useful life. Ongoing projects include roofing replacements, Heating Ventilation and Air Conditioning (HVAC) upgrades, carpeting, paving, and other major systems’ maintenance.
• $390,000 is Included for the Parks and Recreation Projects – $390,000 is included for the Eastern Montgomery and Auburn parks projects.
• $250,000 is Included to Address Information Technology Infrastructure Improvements Within County Facilities – $250,000 is included to address future infrastructure issues and include funds for the upgrade of the CLT mass appraisal system and the purchase of the Executime time reporting module of MUNIS.
MONTGOMERY COUNTY CAPITAL : 287
MONTGOMERY COUNTY CAPITAL
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
$250,000 is Added to the County’s Ongoing Capital Maintenance Program – $250,000 is added to the $500,000 in the base County capital maintenance budget for a total of $750,000 for FY 20. The County has contracted with a third party vendor to evaluate and provide a maintenance/replacement schedule for the County’s existing buildings, infrastructure, and major systems. These funds are added in anticipation of the report and planned maintenance schedule.
$844,609 is Added for County Capital Needs – $844,609 or 1 cent of the real estate tax rate has been earmarked for future County capital needs.
MONTGOMERY COUNTY CAPITAL : 288