Achilleslive 2016 Exhibitor Resources

Version 1.0 - 2016

EXHIBITOR RESOURCES

MAKE YOUR ACHILLESLIVE 2016 EXPERIENCE EFFICIENT AND EFFECTIVE BUSINESS WISE

(20)-21-22 SEPTEMBER 2016 THE QUBE, CLARION HOTEL & CONGRESS OSLO AIRPORT 10 August

WEB SHOP FOR ONLINE ORDERING EQUIPMENT TO STAND OPENS 1 September

DEADLINE FOR ORDERING EQUIPMENT TO STAND 20 September

ASSEMBLY 21–22 September

CONFERENCE & EXHIBITION 22–23 September

DISMANTLING

WWW.ACHILLES-LIVE.COM

CONTENT

2

How to use this brochure

page 3–4

1

PREPARATION

What’s included - Stand and Equipment What’s included - Exhibition Deadlines Exhibitor Web Shop Exhibition stand packages

page 5–6 page 7 page 8 page 9 page 10

2

ASSEMBLY

Assembly practical

page 11

3

DISMANTLING

Dismantling practical

page 11

4

EXHIBITION

Exhibition practical Contact us

page 12 page 13–14

HOW TO USE THIS BROCHURE? 1

PREPARATION

The actual step in the Achilleslive process is highlighted in the top of the page.

YOUR TASKS ORDERING EXTRA LOGISTICS

READ INFO

Shows your three most important tasks in this step. If you follow these tasks we can guarantee you an efficient Achilleslive exhibition. You can mark the tasks as they are settled, in order to keep track of what is done.

Achilleslive SERVICES THIS BROCHURE EXHIBITOR WEB SHOP MEDIA KIT

Shows Achilleslive’s three most important services. These are services that are made entirely as helping tools for you as an exhibitor, so that the Achilleslive exhibition will be as efficient as possible.

3

1

2

PREPARATION

ASSEMBLY

3 DISMANTLING

4

EXHIBITION

YOUR TASKS ORDERING EXTRA

REGISTER STAFF

Order extra equipment to the stand before deadline.

Register your staff when you enter the exhibition area.

LOGISTICS Handle your goods the most efficient way.

READ INFO Read and follow the ­instructions in this brochure.

FOLLOW HSE RULES Read and follow the HSE Rules that are valid for mounting.

SORT GARBAGE Use the containers for waste sorting.

DISMANTLING HOURS Only allowed within the given time frame.

START EARLY

MAKE BUSINESS Use our helping tools.

Achilleslive is all about making business.

SOCIAL EVENTS Attend the social events to relax in a social atmosphere.

NETWORKING EVENTS Use our networking events to make new business contacts.

Start early - finish in time!

ACHILLESLIVE SERVICES THIS BROCHURE

SERVICE CENTER

SERVICE CENTER

SERVICE CENTER

Guideline for an efficient and useful exhibition experience.

Staffed by representatives from the official suppliers.

Staffed by representatives from the official suppliers.

For any questions during the exhibition, please call Morten on +(47) 40 05 40 85

EXHIBITOR WEB SHOP

STAND EQUIPMENT

STAND EQUIPMENT

Will be at your stand when ordered before deadline.

Equipment ordered to stand will be picked up at the end of the exhibition.

Order stand equipment and other services. Available from 10 August.

LOGISTICS MEDIA KIT Let your associates know you are attending Achilleslive.

4

Logistics system for a smooth transport of your goods.

LOGISTICS Logistics system for a smooth transport of your goods.

WHAT’S INCLUDED STAND WALLS 1

2

3 80 70 mm

0

c - c 1000 mm

70

1 x Bar Style Table

2360 2384 mm

Veggplater: Wall plates 966 976 mm x 2372 2400 mm

1 x Bar Stool

954 960 mm

1 x Double Outlet Electricity 1.5kw is included - please contact terje@ast.as if you require more power

Bitmap 22.06.10

3 x 3 meter stand

tto

30

00

m

m

70

Ne

Stolpe 2500 2464 mm + 20mm stolpefot = 2484 2520 mm

Pole 46 Stolpe 40

Netto 2954 2960 mm

70 mm

c - c 3000 mm

!

CUSTOM BUILD Is your stand building higher or wider than our regular walls?

If stand build contains extended height, roofing or other custom build methods that affects the outside of your stand, please contact us in advance for permission and planning.

Contact: Arena Service Team terje@ast.as

5

1

Exhibitor tasks >>

PREPARATION

ORDERING EXTRAS LOGISTICS READ INFO THIS BROCHURE ACHILLESLIVE WEB STORE MEDIA KIT

STAND NUMBER PLATE

ACHILLESLIVE EXHIBITOR The signs shows the name of your company, and stand number.

Please remember to let us know if there are any changes to your company name prior to the Achilleslive Exhibition.

WI-FI Free WI-FI is available during the duration of Achilleslive 2016.

Please obtain your WI-FI access code from the registration area.

If you need fixed internet line, contact The Qube service office, Arena Service Team cecilie@ast.as, +47 932 41 141.

6

WHAT’S INCLUDED MEDIA KIT The media kit provides you with helping tools, so that you can spread the news that you are attending Achilleslive.

Feel free to use the media kit in any way it may support your business.

Achilleslive 2016 Logo Mail signature to use in your mail Facebook ad

Please download Media Kit through this link > Media Kit

LOGO

MAIL SIGNATURE WWW.ACHILLES-LIVE.COM

(20.)-21.-22. SEPTEMBER 2016 CLARION HOTEL & CONGRESS OSLO AIRPORT

FACEBOOK AD WWW.ACHILLES-LIVE.COM

(20.)-21.-22. SEPTEMBER 2016 CLARION HOTEL & CONGRESS OSLO AIRPORT

Visit us at stand nr xxx in hall x

7

DEADLINE Order before

1 SEPT

PLEASE NOTE THE DEADLINE DATES FOR ORDERING EQUIPMENT AND EXTRA SERVICES TO YOUR STAND.

ORDER BEFORE SEPTEMBER 1

August 10

1

Webshop for online ordering equipment to stand opens

September 1

2

Deadline for ordering stand equipment

September 20

3 Assembly

September 21–22

4 Achilleslive Exhibition

Please note that orders made after September 1 will be subject to a 25% increase.

8

September 22–23

5

Dismantling

1

Exhibitor tasks >>

PREPARATION

ORDERING EXTRAS LOGISTICS READ INFO THIS BROCHURE Achilleslive WEB STORE MEDIA KIT

EXHIBITOR WEB SHOP

WEBSHOP WILL OPEN 10 AUGUST

The Exhibitor Web shop will be open from 10 August. Here you can order products and services for the exhibition.

Your Achilleslive 2016 exhibition stand is provided with space and walls only basis along with 1 x bar style table, 1 x bar style stool, 1 x double outlet electricity point with 1.5kw of power to furnish your exhibition stand. We would recommend opting for one of our basic, standard or premium stand packages.

Please see page 10 for stand package details.

ORDER DEADLINE 1st SEPTEMBER. Please note that orders made after September 1 deadline will be subject to a 25% price increase.

Details will be provided on or before the web shop opens on 10 August.

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ACHILLESLIVE 2016 STAND STAND PACKAGES PACKAGES ACHILLESLIVE 2016

BASIC

Add to your plain booth:    

Carpet tiles (see color range) Spotlights (minimum recommended #) Waste bin 1 extra bar stool (2 in total)

STANDARD

Add to your Basic booth:     

Extra spotlights Brochure rack Colored wall panels (see color range) Upgraded bar stools Counter 100cm, white

PREMIUM

Add to your Standard booth:  

Color range 1x1m carpet tiles:

Anthracite black, red, grey, sand/ beige, green or blue.

Upgraded carpet (velour) a variety of colors Full printed wall dècor with your images and message

Stand size

Price excl tax

9m2 (3x3m)

NOK 1 975,00

12m2 (4x3m)

NOK 2 505,00

15m2 (3x5m)

NOK 3 035,00

18m2 (6x3m)

NOK 3 565,00

20m2 (5x5m)

NOK 3 735,00

Stand size

Price excl tax

9m2 (3x3m)

NOK

8 895,00

12m2 (4x3m)

NOK

9 490,00

15m2 (3x5m)

NOK

10 430,00

18m2 (6x3m)

NOK

11 370,00

20m2 (5x5m)

NOK

11 950,00

Stand size

Price excl tax

9m2 (3x3m)

NOK

23 180,00

12m2 (4x3m)

NOK

25 590,00

15m2 (3x5m)

NOK

28 000,00

18m2 (6x3m)

NOK

29 585,00

20m2 (5x5m)

NOK

32 670,00

Color range wall panels: White, black, dark grey, soft grey, blue or red.

All prices are excl tax, and based on Arena Service Team delivering the exhibit walls.

Prices are contingent upon standard setups with walls included. For unique stand setups, variations in prices may occur.

10

2

ASSEMBLY

3 DISMANTLING

REGISTER STAFF FOLLOW HSE RULES START EARLY

SORT GARBAGE FOLLOW HSE RULES

SERVICE CENTER STAND EQUIPMENT LOGISTICS

SERVICE CENTER STAND EQUIPMENT LOGISTICS

DISMANTLING HOURS

ASSEMBLY PRACTICAL GOODS DELIVERY TIME:

ASSEMBLY TIME:

Monday September 19, 08:00–18:00 (Will be held in transit location until Assembly opens)

Tuesday September 20, 08:00–18.00

DELIVERY ADRESS: Clarion Hotel Oslo Airport, The Qube Gate D Hans Gaarders vei 41 2060 Gardermoen Norway

DISMANTLING DISMANTLING TIME Thursday 22 Sept. 17:00–22:00 Friday 23 Sept. 08:00–14:00

The empty boxes will be transported into the hall after the carpets has been removed. The removal of the carpets will start immediately after the exhibition closes.

The electricity supply will be disconnected 15 minutes after closing time on the final day. Water, drainage and compressed air will be disconnected immediately after closing time on the final day.

PERSONNEL

SERVICE CENTER

Stand personnel (register at www.achilleslive. com/exhibitor-service)

Exhibitors can contact Service office, Arena Service Team, terje@ast.as.

Answers to questions like:

Safety vest and protective shoes are highly recomended be used.

• • • • • •

Power and electricity Water supplies to the stand On site ordering of equipment Catering Use of forklift truck General enquiries

CAFE Catering in foyer during assembly, and the exhibition. You can pay with your credit card at all food outlets.

11

EXHIBITION PRACTICAL OPENING HOURS Wednesday 21 September Thursday 22 September

08:00–17:00 08:00–16:00

PARKING Ample parking is available on site.

TAXI Norges Taxi: 08000

EMERGENCY NUMBERS Fire: 110 Police: 112 Ambulance: 113 For further useful exhibition information, go to > Achilleslive Location For information about the venue, go to > The Qube

ACCOMMODATION See further information here > ACCOMMODATION & TRAVEL Due to high demand and specific room allocation release dates, please book your accommodation requirement as early as possible.

FOOD AND BEVERAGES SERVING ALCOHOL AND FOOD AND ON EXHIBITION STANDS Please contact Jona at jona.langaard@choice.no to discuss your alcohol and food requirements at your exhibition stand.

12

DID YOU REMEMBER YOUR TASKS? 1

PREPARATION

2

ASSEMBLY

3 DISMANTLING

4

EXHIBITION

YOUR TASKS ORDERING EXTRA

REGISTER STAFF

Order extra equipment to the stand before deadline.

Register your staff when you enter the exhibition area.

FOLLOW HSE RULES

LOGISTICS Handle your goods the most efficient way.

Read and follow the HSE Rules that are valid for mounting.

READ INFO Read and follow the instructions in this brochure.

START EARLY Start early - finish in time!

SORT GARBAGE Use the containers for waste sorting.

DISMANTLING HOURS Only allowed within the given time frame.

MAKE BUSINESS Use our helping tools.

Achilleslive is all about making business.

SOCIAL EVENTS Attend the social events to relax in a social atmosphere.

NETWORKING EVENTS Use our networking events to make new business contacts.

CONTACT PERSONS ACHILLES PROJECT MANAGER Matias Rodguirez matias.rodguirez@achilles.as

OFFSHORE MEDIA GROUP PROJECT TEAM Derek Croft dc@offshoremedia.no Morten Dahl Sebjørnsen mds@offshoremedia.no

THE QUBE ARENA SEVICE TEAM Terje Larsen terje@ast.as Cecilie Tørseth cecilie@ast.as Marie E. Torp marie@ast.as

CLARION HOTEL & CONFERENCE OSLO AIRPORT Jona Langaard jona.langaard@choice.no

13

!

We hope you find this brochure informative and helpful.

Please visit our website for further information: www.achilleslive.com.

Do you miss any information? Let us know! >> mds@offshoremedia.no