Version 1.0 - 2016
NORWAYS LARGEST ANNUAL OIL, GAS AND ENERGY EXHIBITION
70
EXHIBITOR RESOURCES 35
36
MAKE YOUR OTD2016 EXPERIENCE EFFICIENT AND EFFECTIVE BUSINESS WISE
(18)-19-20 OCTOBER 2016 SOTRA, BERGEN 31
16 September
DEADLINE FOR ORDERING EQUIPMENT TO STAND 17-18 October 25
ASSEMBLY 19-20 October
EXHIBITION 20-21 October
DISMANTLING
17
www.offshoredays.com
CONTENT How to use this brochure
page 4-5
1
PREPARATION
What’s included - Stand and Equipment What’s included - Exhibition Deadlines Exhibitor Web Shop Exhibition stand packages Stand personnel Accommodation Food and beverages
page page page page page page page page
2
ASSEMBLY
Logistics, overview Exhibition area Assembly practical
page 14-15 page 16-17 page 18-19
Official media partner:
2
6-7 8-9 10 11 12 13 13 13
EXHIBITION
3
4 DISMANTLING
!
Exhibition floor plan Exhibition practical WI-FI ATM / Minibank Food services HSE Transport Accommodation
page page page page page page page page
20-21 22-23 23 23 23 23 22 23
Dismantling Hours Contact us Official suppliers
page 24 page 26 page 27
EXHIBITOR SCAMS ALERT There has been a growing number of companies presenting themselves as official OTD partners, offering magazine ads and fair guide directories.
Please be aware. The only co-operating companies with an official agreement will be listed on offshoredays.com
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HOW TO USE THIS BROCHURE? 1
PREPARATION
The actual step in the OTD process is highlighted in the top of the page.
YOUR TASKS ORDERING EXTRA PRE-BOOK LOGISTICS
READ INFO
Shows your three most important tasks in this step. If you follow these tasks we can guarantee you an efficient OTD exhibition. You can mark the tasks as they are settled, in order to keep track of what is done.
OTD SERVICES THIS BROCHURE EXHIBITOR WEB SHOP MEDIA KIT
4
Shows OTD’s three most important services. These are services that are made entirely as helping tools for you as an exhibitor, so that the OTD exhibition will be as efficient as possible.
1
PREPARATION
2
ASSEMBLY
3
EXHIBITION
4 DISMANTLING
YOUR TASKS ORDERING EXTRA Order extra equipment to the stand before deadline. PRE-BOOK LOGISTICS
REGISTER STAFF Register your staff when you enter the exhibition area.
FOLLOW HSE RULES
MAKE BUSINESS Use our helping tools. OTD is all about making business.
SOCIAL EVENTS
SORT GARBAGE Use the containers for waste sorting.
FOLLOW HSE RULES
Attend the social events to relax in a social atmosphere.
Read and follow the HSE Rules provided to you.
Start early - finish in time!
NETWORKING EVENTS Use our networking events to make new business contacts.
DISMANTLING HOURS Only allowed within the given time frame.
THIS BROCHURE
SERVICE CENTER
SERVICE CENTER
SERVICE CENTER
Guideline for an efficient und useful exhibition experience.
Staffed by representatives from the official suppliers.
Staffed by representatives from the official suppliers.
Staffed by representatives from the official suppliers.
EXHIBITOR WEB SHOP
STAND EQUIPMENT
CATERING SERVICE
STAND EQUIPMENT
Order catering directly to your stand from the Service Center. *
Equipment ordered to stand will be picked up at the end of the exhibition.
Pre-book to handle your goods the most efficient way.
READ INFO Read and follow the instructions in this brochure.
Read and follow the HSE Rules that are valid for mounting.
START EARLY
OTD SERVICES
Order stand equipment and other services.
Will be at your stand when ordered before deadline.
MEDIA KIT
LOGISTICS
Let your associates know you are attending OTD.
New logistics system for a smooth transport of your goods.
LOGISTICS New logistics system for a smooth transport of your goods
* For pre-ordering go to > OTD Webshop 5
WHAT’S INCLUDED STAND WALLS 1
2
3 80 mm
0 R
c - c 1000 mm
40
40
Veggplater:
2384 mm
Wall plates 976 mm x 2400 mm
960 mm 40
Bitmap 22.06.10
3 x 3 meter stand
Ne
tto
30
00
m
m
Stolpe 2464 mm + 20mm stolpefot = 2484 mm
Pole 40 Stolpe
Netto 2960 mm
40 20 mm fot
c - c 3000 mm
!
CUSTOM BUILD Is your stand building higher or wider than our regular walls?
If stand build contains extended height, roofing or other custom build methods that affects the outside of your stand, please contact us in advance for permission and planning. Contact: Service office, Sotra Arena dan@sotrask.no
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1
Exhibitor tasks >>
PREPARATION
ORDERING EXTRAS PRE-BOOK LOGISTICS READ INFO THIS BROCHURE OTD WEB STORE MEDIA KIT
STAND NUMBER PLATE OFFSHORE MEDIA GROUP HALL B
XXXX
The signs shows the name of your company, stand number and which exhibition hall you are located in. Please remember to let us know if there are any changes to your company name prior to the OTD Exhibition.
WI-FI Free WI-FI is available during the duration of OTD2016. Hall B Network: OTD Guest Hall A Network: Fjell kommune Guest (registration may be required) If you need fixed internet line, Please place your order through this link > OTD Webshop or contact Service office, Sotra Arena marked@sotrask.no / tlf: +47 99 38 88 88, select option 2 (tast 2)
OTD FREE CARRY SERVICE There will be OTD Free Carry Service to help you get your goods to and from your stand, located outside Hall B, and will be available at the following times: Assembly - Monday 17th October from 3 pm until 8 pm. Assembly - Tuesday 18th October from 8 am until 3 pm. Dismantling - Thursday 20th October from 5 pm until 9 pm.
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WHAT’S INCLUDED MEDIA KIT OTD2016 Logo Mail signature to use in your mail Photos from previous OTD exhibitions
The media kit provides you with helping tools, so that you can spread the news that you are attending OTD. Feel free to use the media kit in any way it may support your business.
Please download Media Kit through this link > Media Kit
LOGO
MAIL SIGNATURE
PHOTOS Please download photos from previous OTD exhibitions through this link > OTD Photos
! JOIN THE MOVEMENT OTD2016 has a national focus and works under the slogan “We are the Norwegian Continental Shelf”. Over the last eight years it has been the largest annual Norwegian oil exhibition. The OTD exhibition attracts 25.000 visitors from 36 nations, and 500 exhibitors, making it one of the fastest growing oil exhibitions in the world. Wear the pin and show that you are a part of the Norwegian Continental Shelf!
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1
Exhibitor tasks >>
PREPARATION
ORDERING EXTRAS PRE-BOOK LOGISTICS READ INFO THIS BROCHURE OTD WEB STORE MEDIA KIT
OCTOBERFEST TICKETS Each stand gets allocated with two tickets. Exhibitors can order additional Octoberfest tickets > here
THE OTD CONCEPT Free Entrance Join the exhibition and networking events FREE of charge*
Business Rooms Book your own meeting room in a quiet part of the exhibition.
Free Stand Meetings Book direct your stand meetings with exhibitors.
Buyers Lounge A place for buyers to hold meetings. In a quiet part of the exhibition.
Free Bus Free shuttle buses between the exhibition area, the city centre and the airport. OTD TECH TALKS Where industry leaders talk. 600 delegates, 36 tech talks 7 panel debates.
Company presentations Learn from the best by listening to company presentations. OTD Students Networking and career guidance for young professionals.
OTD Octoberfest The legendary Octoberfest, packed with people, great artists and some surprises.
Seminars / Conference Various programme. Free entrance for all exhibitors.
FMC Technologies Subsea School. TBC
Networking Together with your most valuable business partners.
* Does not include the Octoberfest. Ticket only event.
Please place your order through this link > OTD Webshop
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DEADLINE Order before
16 SEPT
PLEASE NOTE THE DEADLINE DATES FOR ORDERING EQUIPMENT AND EXTRA SERVICES TO YOUR STAND.
ORDER BEFORE SEPTEMBER 16!
September 16
1
10
Deadline for ordering stand equipment
October 17-18
2 Assembly
October 19-20
3 OTD Exhibition
October20-21
4
Dismantling
1
Exhibitor tasks >>
PREPARATION
ORDERING EXTRAS PRE-BOOK LOGISTICS READ INFO THIS BROCHURE OTD WEB STORE MEDIA KIT
EXHIBITOR WEB SHOP
The Exhibitor Webshop in now open online. Here you can order products and services for the exhibition. Your OTD 2016 exhibition stand is provided on a space and walls only basis - to furnish your exhibition stand, we would recommend opting for one of our basic, standard or premium stand packages, please register or log on today to place your order. ORDER DEADLINE 16th SEPTEMBER.
HOW TO REGISTER OR LOG IN: 1. Go to this link: http://arenaplanlegger.no/ 2. Log in to your account or register and follow instructions.
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!
EXHIBITION STAND PACKAGES* * Fixed prices Together with the industry we have predefined stand packages from 9 to 18 sqm for you to choose in the exhibitor web shop.
FOLLOW THESE STEPS: 1. What size is your booked stand? 2. Select stand package - Basic - Standard - Premium
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1
Exhibitor tasks >>
PREPARATION
ORDERING EXTRAS PRE-BOOK LOGISTICS READ INFO THIS BROCHURE OTD WEB STORE MEDIA KIT
ACCOMMODATION See further information here > ACCOMMODATION & TRAVEL Due to high demand and specific room allocation release dates, please book your accomondation requirement as early as possible.
FOOD AND BEVERAGES CATERING ON STAND Order through Webshop. Remember order deadline of 16th September.
Please place your order through this link > OTD Webshop
SERVING ALCOHOL AND FOOD AND ON EXHIBITION STANDS ALCOHOL In Norway you require a license to serve alcohol. This license is processed by the local authorities and for OTD 2016 this is Fjell Kommune. If your company wishes to serve alcohol at OTD 2016 then an application must be submitted to and subsequent approval received from Fjell Kommune before the exhibition. The deadline to submit all alcohol license applications, both electronically online and by completing a manual form is Thursday 1th September 2016. The preferred application method is electronic and at the link below (Norwegian language only): Go to application link > Application For foreign companies or an application in English please: 1. Download and fill in the form ‘Request for Alcoholic Drink License’ > here! 2. Fill out the application form 3. Send the completed application form as soon as possible and by no later than 1st September by email to marked@sotrask.no - you will receive your license 3 weeks after this date.
FOOD The exhibitor is duty bound to observe the regulations concerning hygiene, storage and serving of food, and catering staff. A CHECKLIST TO HELP ENSURE SAFE SERVING OF FOOD: - Ensure that the food does not become contaminated - Adequate refrigeration must be in place - Ensure that the temperature is satisfactory when heating and frying - Ensure that the utensils used are clean - Hand-washing facilities, alternatively disposable wipes. 13
LARGE GOODS
>> Link to The Exhibitor’s Portal
TL LOGISTIKK, Stein Tvedt: stein@tllogistikk.no
+100 kg
OTD OFFICIAL LOGISTICS 1.
DIRECTLY DELIVERE 3.
2. YOUR OWN LOGISTIC PARTNER
+47 55 19 55 50
+47 55 19 55 50
stein@tllogistikk.no
stein@tllogistikk.no
TRANSIT Address: Sotra Arena Idrettsvegen, 5353 Straume
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YOUR OWN LOG PARTNER
Order before
16 SEPT
OTD STAND PRICE: Price on request
GOODS DEL Saturday October Sunday October
PRICE: Price on request
OTD Exhibitio Address: Sotra Arena Idrettsvegen, 5353 Straume
OTD S
PRICE: Pr. palle
2
ASSEMBLY
REGISTER STAFF FOLLOW HSE RULES START EARLY SERVICE CENTER STAND EQUIPMENT LOGISTICS
SMALL GOODS
-100 kg
DRIVE YOUR OWN VAN/CAR
ED AT EXHIBITION AREA 4.
LIVERY TIME: r 15, 09:00 - 18:00 16, 09:00 - 18:00
!
GOODS DELIVERY TIME:
Monday October 17, 09:00 - 21:00 Tuesday October 18, 08:00 - 14:00
GISTIC
on
STAND
et/cbm NOK 320,-
!
Some delay must be expected
OTD Exhibition Address: Sotra Arena Idrettsvegen, 5353 Straume
!
Some delay must be expected
OTD Free carry service (see page 7 for further details).
OTD STAND PRICE: Free
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EXHIBITION AREA
VISITOR PARKING KYSTBYGARASJEN
P EXHIBITOR PARKING ONLY
A
HSE
16
Stop for HSE registration
2
ASSEMBLY
REGISTER STAFF FOLLOW HSE RULES START EARLY SERVICE CENTER STAND EQUIPMENT LOGISTICS
A
Hall A - Conference Centre, Tech Talks, Meeting rooms and Café
B
Hall B - Exhibition, stand no 1000 - 4092 Registration
B
LOGISTICS AREA
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CUSTOM BUILD Is your stand building higher or wider than our regular walls?
ASSEMBLY, PRACTICAL ASSEMBLING TIME
If stand build contains extended height, roofing or other custom build methods that affects the outside of your stand, please contact us in advance for permission and planning.
Mon 17 Oct. 08:00 - 22:00 Tue 18 Oct 08:00 - 18:00 Mounting during the weekend, according to prior agreement only. Service office, Sotra Arena dan@sotrask.no
OFFSHORE MEDIA GROUP 2502
OFFSHORE MEDIA GROUP
EL-CONNECTION
EQUIPMENT CARPET
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Stand equipment ordered before 16th September deadline will be available at your stand when the assembling starts at 08:00 on Monday 17. October.
!
2
ASSEMBLY
REGISTER STAFF FOLLOW HSE RULES START EARLY
Exhibitor tasks >>
SERVICE CENTER STAND EQUIPMENT LOGISTICS
PERSONNEL Stand personnel (register at www. offshoredays.com)
All personnel must register in the registration area in hall A or at the HSE check point.
Safety vest and protective shoes are highly recommended to be used.
HSE regulations is handed out and must be read and signed by everyone.
HSE
SERVICE CENTER Exhibitors service center, located in Hall B Answers to questions like: • • • • •
Power and electricity Water supplies to the stand On site ordering of equipment Catering General enquiries
CAFÉ Catering in Hall A during assembly, exhibition and dismantling. You can pay with your credit card at all food outlets.
P EXHIBITOR PARKING ONLY
B A
PARKING
LOGISTICS AREA
Exhibitor only parking as illustrated.
OTD FREE CARRY SERVICE
HSE
Stop for HSE registration
OTD Free Carry Service will help you get your goods to and from your stand. See page 7 for further details.
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EXHIBITION FLOORPLANHALL B
B
HALL B - EXHIBITION, STAND NO 1000 - 4092
1008
1006
1004
2000
1002
1016
2018
2008
2024
2016
2002
MAIN ENTRANCE
1014
1012
1010
202
2020
2004
2010
2028
2012
203
1000 2006
TO HALL A
2014
2032
2022
TO HALL B
1124
3020
3012
3038
3000 1122
3014
3022
3024
3016
3002
3004
3026
3028
3006
3008
3030
3032
3034
3036
4018
4020
3040
3042
3044
304
3048
1120
305
3018 3010
3052
1118
4000
4010
1116 4002
4026
4028
4004 4014
1114
4012 4006
1112
1110
20
1108
1106
4008
1104
4022
4024 4032
4016
1102
1100
1098
403
1096
403
3
EXHIBITION
MAKE BUSINESS SOCIAL EVENTS NETWORKING EVENTS
Official sponsors
OTD TOOLBOX SERVICE CENTER CATERING SERVICE
1020
1018
1022
1026
1024
1028
1030
2062
26
2044
2036
2034
2052
1032
2064
1038
1036
1034
2072
2074
2076
2078
1040
1042
2084
2054 1044
30
2048
2046
2040
2038
2058
2056
2066
2086
2068
1046 2090
2050
2042
3053
2060
2070
2092
2080
2082
3102
3104
3118
3120
3108
3122
3124
1048
1050
3086
3074
3054
2088
3066
2
3088 3056
46
3076
3078
3058
3106
3090 3092
3068
3060
50
1052
3080
3062
3082
3094
3110
3096
1054
3126 3130
3070
3064
3128
3111
3112 3098
3084
3072
3100
1056 3132
3114 3116
3134 1058
4036
4040
30
4038
4048
4050
4042
4060
4058
4064
4052
4054 4044
34
4068
4056
4046
4072
4062
4082
4084
1060
4066
4074
4076
4086
4088
4070
4078
4080
4090
4092
1076
1074
1062 1064
1066 1094
1092
1090
1088
1086
1084
1082
1080
1078
1072
1070
1068
OTD2016 EXHIBITOR LIST: Have a look at OTD2016 exhibitors here > OTD Exhibitor List
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EXHIBITION PRACTICAL OPENING HOURS
BUS
Wednesday 19 October 10:00 - 18:00 Thursday 20 October 10:00 - 17:00
Shuttle buses will be provided free of charge between the Airport, City Centre and Coast Center Base (CCB). Timetables are available at www.offshoredays.com
PARKING
OTD Bus
Exhibitor only, as illustrated.
TAXI Bergen Taxi: 07000 Norges Taxi: 08000 For further useful exhibition information, go to > OTD Location
P EXHIBITOR PARKING ONLY
B
A REGISTRATION
LOGISTICS AREA HSE
22
Stop for HSE registration
3
Exhibitor tasks >>
EXHIBITION
MAKE BUSINESS SOCIAL EVENTS NETWORKING EVENTS OTD TOOLBOX SERVICE CENTER CATERING SERVICE
INTERNET Free WI-FI is available during the duration of OTD2016. Hall B Network: OTD Guest Hall A Network: Fjell kommune Guest (registration may be required). If you need fixed internet line, Please order through this link > OTD Webshop or contact Service office, Sotra Arena marked@sotrask.no / tlf: +47 99 38 88 88, select option 2 (tast 2)
HSE Details coming soon.
SERVICE CENTER The Exhibitor service center will be located in Hall B. Here you can order stand equipment, electricity or other services over the duration of the exhibition please be aware that products will be subject to availability and prices will be subject to a surcharge To avoid any potential issues with the supply of products to your stand, please place your order through this link before 16th September deadline
> OTD Webshop
CATERING ON STAND Remember the deadline 16th September. To place your order, follow this link > Webshop
ATM/MINIBANK The nearest ATM/Minibank to the OTD Exhibition is located at Sartor Senter. You can pay with your credit card at all food outlets.
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4 DISMANTLING SORT GARBAGE FOLLOW HSE RULES DISMANTLING HOURS
SERVICE CENTER STAND EQUIPMENT LOGISTICS
DISMANTLING DISMANTLING TIME Thursday 20 Oct. 17:00 - 23:00 Friday 21 Oct 07:00 - 19:00
The empty boxes will be transported into the hall after the carpets has been removed. The removal of the carpets will start immediately after the exhibition closes. The electricity supply will be disconnected 15 minutes after closing time on the final day. Water, drainage and compressed air will be disconnected immediately after closing time on the final day.
PERSONNEL Stand personnel (register at www. offshoredays.com)
All personnel must register in the registration area in hall A or at the HSE check point.
Safety vest and protective shoes are highly recomended be used.
HSE regulations is handed out and must be read and signed by everyone.
HSE
SERVICE CENTER Exhibitors service center, located in Hall B Answers to questions like: • • • • •
Power and electricity Water supplies to the stand On site ordering of equipment Catering General enquiries
CAFE
P EXHIBITOR PARKING ONLY
B A
Catering in Hall A during assembly, exhibition and dismantling. You can pay with your credit card at all food outlets.
OTD FREE CARRY SERVICE OTD Free Carry Service will help you get your goods to and from your stand. See page 7 for further details.
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LOGISTICS AREA
HSE
Stop for HSE registration
DID YOU REMEMBER YOUR TASKS? 1
PREPARATION
2
EXHIBITION
3
ASSEMBLY
4 DISMANTLING
YOUR TASKS ORDERING EXTRA Order extra equipment to the stand before deadline. PRE-BOOK LOGISTICS Pre-book to handle your goods the most efficient way.
READ INFO Read and follow the instructions in this brochure.
REGISTER STAFF Register your staff when you enter the exhibition area.
MAKE BUSINESS Use our helping tools. OTD is all about making business.
FOLLOW HSE RULES Read and follow the HSE Rules that are valid for mounting.
START EARLY Start early - finish in time!
SOCIAL EVENTS Attend the social events to relax in a social atmosphere.
NETWORKING EVENTS Use our networking events to make new business contacts.
SORT GARBAGE Use the containers for waste sorting.
FOLLOW HSE RULES Read and follow the HSE Rules provided to you. DISMANTLING HOURS Only allowed within the given time frame.
CONTACT PERSONS PROJECT MANAGER
BUSINESS TO BUSINESS
Derek Croft dc@offshoremedia.no
Morten Dahl Sebjørnsen mds@offshoremedia.no
TECHNICAL
SOCIAL
Service office - Sotra Arena dan@sotrask.no
OTD Sales Department sales@offshore.no
HSE
STUDENT
Service office - Sotra Arena dan@sotrask.no
Derek Croft dc@offshoremedia.no
SERVICE CENTER Run by representatives from the companies: >> Sotra Arena, Dan Christensen, dan@sotrask.no >> Malerbua
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!
OTD OFFICIAL SUPPLIERS MALERBUA Geir Sunde Tlf: +47 909 89 663 Mail: geir@mbmail.no
BRIGHT GROUP Norodd Løvås Tlf: +47 915 18 618 Mail: norodd.lovas@brightgroup.no
PLENUM AS Torstein Danielsen Tlf: +47 922 36 451 Mail: torstein@plenumdecora.no
TL LOGISTIKK AS Stein Tvedt
! EMERGENCY NUMBERS
Fire: 110 Police: 112 Ambulence: 113
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- Carpets - Furniture - Etc.
- Electricity - Light equipment - Ceiling Mounts
- Stand walls - Spotlights - Stand building etc.
- Official
Tlf: +47 55 19 55 50 Mail: stein@tllogistikk.no
Logistic Partner
SOTRA SPORTSKLUBB marked@sotrask.no
- Official Exhibitor web shop
! We hope you find this brochure informative and helpful. Please visit our website for further information: www.offshoredays.com. Do you miss any information? Let us know! >> management@offshoremedia.no
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