Otd2016 bergen exhibitor resources

Version 1.0 - 2016

NORWAYS LARGEST ANNUAL OIL, GAS AND ENERGY EXHIBITION

70

EXHIBITOR RESOURCES 35

36

MAKE YOUR OTD2016 EXPERIENCE EFFICIENT AND EFFECTIVE BUSINESS WISE

(18)-19-20 OCTOBER 2016 SOTRA, BERGEN 31

16 September

DEADLINE FOR ORDERING EQUIPMENT TO STAND 17-18 October 25

ASSEMBLY 19-20 October

EXHIBITION 20-21 October

DISMANTLING

17

www.offshoredays.com

CONTENT How to use this brochure

1

PREPARATION

What’s included - Stand and Equipment page 6-7 What’s included - Exhibition page 8-9 Deadlines page 10 Exhibitor Web Shop page 11 Exhibition stand packages page 12 Stand personnel page 13 Accommodation page 13 Food and beverages page 13

2

ASSEMBLY

Logistics, overview page 14-15 Exhibition area page 16-17 Assembly practical page 18-19

Official media partner:

2

page 4-5

EXHIBITION

3

4 DISMANTLING

!

Exhibition floor plan page 20-21 Exhibition practical page 22-23 WI-FI page 23 ATM / Minibank page 23 Food services page 23 HSE page 23 Transport page 22 Accommodation page 23 Dismantling Hours page 24 Contact us page 26 Official suppliers page 27

EXHIBITOR SCAMS ALERT There has been a growing number of companies presenting themselves as official OTD partners, offering magazine ads and fair guide directories.

Please be aware. The only co-operating companies with an official agreement will be listed on offshoredays.com

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HOW TO USE THIS BROCHURE? 1

PREPARATION

The actual step in the OTD process is highlighted in the top of the page.

YOUR TASKS ORDERING EXTRA PRE-BOOK LOGISTICS

READ INFO

Shows your three most important tasks in this step. If you follow these tasks we can guarantee you an efficient OTD exhibition. You can mark the tasks as they are settled, in order to keep track of what is done.

OTD SERVICES THIS BROCHURE EXHIBITOR WEB SHOP MEDIA KIT

4

Shows OTD’s three most important services. These are services that are made entirely as helping tools for you as an exhibitor, so that the OTD exhibition will be as efficient as possible.

1

PREPARATION

2

ASSEMBLY

3

EXHIBITION

4 DISMANTLING

YOUR TASKS ORDERING EXTRA

REGISTER STAFF

MAKE BUSINESS

Order extra equipment to the stand before deadline.

Register your staff when you enter the exhibition area.

Use our helping tools. OTD is all about making business.

PRE-BOOK LOGISTICS

FOLLOW HSE RULES

SOCIAL EVENTS

SORT GARBAGE Use the containers for waste sorting.

FOLLOW HSE RULES

Attend the social events to relax in a social atmosphere.

Read and follow the HSE Rules provided to you.

Start early - finish in time!

NETWORKING EVENTS Use our networking events to make new business contacts.

DISMANTLING HOURS Only allowed within the given time frame.

THIS BROCHURE

SERVICE CENTER

SERVICE CENTER

SERVICE CENTER

Guideline for an efficient und useful exhibition experience.

Staffed by representatives from the official suppliers.

Staffed by representatives from the official suppliers.

Staffed by representatives from the official suppliers.

CATERING SERVICE

STAND EQUIPMENT

Order catering directly to your stand from the Service Center. *

Equipment ordered to stand will be picked up at the end of the exhibition.

Pre-book to handle your goods the most efficient way.

READ INFO Read and follow the instructions in this brochure.

Read and follow the HSE Rules that are valid for mounting.

START EARLY

OTD SERVICES

EXHIBITOR WEB SHOP

STAND EQUIPMENT

Order stand equipment and other services.

Will be at your stand when ordered before deadline.

MEDIA KIT

LOGISTICS

Let your associates know you are attending OTD.

New logistics system for a smooth transport of your goods.

LOGISTICS New logistics system for a smooth transport of your goods

* For pre-ordering go to > OTD Webshop 5

WHAT’S INCLUDED STAND WALLS 1

2

3 80 mm

0 R

c - c 1000 mm

40

40

2384 mm

Veggplater: Wall plates 976 mm x 2400 mm

960 mm 40

Bitmap 22.06.10

3 x 3 meter stand

Ne

tto

30

00

m

m

Stolpe 2464 mm + 20mm stolpefot = 2484 mm

Pole 40 Stolpe

Netto 2960 mm

40 20 mm fot

c - c 3000 mm

!

CUSTOM BUILD Is your stand building higher or wider than our regular walls?

If stand build contains extended height, roofing or other custom build methods that affects the outside of your stand, please contact us in advance for permission and planning.

Contact: Service office, Sotra Arena dan@sotrask.no

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1

Exhibitor tasks >>

PREPARATION

ORDERING EXTRAS PRE-BOOK LOGISTICS READ INFO THIS BROCHURE OTD WEB STORE MEDIA KIT

STAND NUMBER PLATE OFFSHORE MEDIA GROUP HALL B

XXXX

The signs shows the name of your company, stand number and which exhibition hall you are located in.

Please remember to let us know if there are any changes to your company name prior to the OTD Exhibition.

WI-FI Free WI-FI is available during the duration of OTD2016.

Hall B Network: OTD Guest Hall A Network: Fjell kommune Guest (registration may be required) If you need fixed internet line, Please place your order through this link > OTD Webshop or contact Service office, Sotra Arena marked@sotrask.no / tlf: +47 99 38 88 88, select option 2 (tast 2)

OTD FREE CARRY SERVICE There will be OTD Free Carry Service to help you get your goods to and from your stand, located outside Hall B, and will be available at the following times: Assembly - Monday 17th October from 3 pm until 8 pm.

Assembly - Tuesday 18th October from 8 am until 3 pm.

Dismantling - Thursday 20th October from 5 pm until 9 pm.

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WHAT’S INCLUDED MEDIA KIT OTD2016 Logo Mail signature to use in your mail Photos from previous OTD exhibitions

The media kit provides you with helping tools, so that you can spread the news that you are attending OTD. Feel free to use the media kit in any way it may support your business.

Please download Media Kit through this link > Media Kit

LOGO

MAIL SIGNATURE

PHOTOS Please download photos from previous OTD exhibitions through this link > OTD Photos

!

JOIN THE MOVEMENT OTD2016 has a national focus and works under the slogan “We are the Norwegian Continental Shelf”.

Over the last eight years it has been the largest annual Norwegian oil exhibition. The OTD exhibition attracts 25.000 visitors from 36 nations, and 500 exhibitors, making it one of the fastest growing oil exhibitions in the world.

Wear the pin and show that you are a part of the Norwegian Continental Shelf!

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1

Exhibitor tasks >>

PREPARATION

ORDERING EXTRAS PRE-BOOK LOGISTICS READ INFO THIS BROCHURE OTD WEB STORE MEDIA KIT

OCTOBERFEST TICKETS Each stand gets allocated with two tickets. Exhibitors can order additional Octoberfest tickets > here

THE OTD CONCEPT Free Entrance Join the exhibition and networking events FREE of charge*

Business Rooms Book your own meeting room in a quiet part of the exhibition.

Free Stand Meetings Book direct your stand meetings with exhibitors.

Buyers Lounge A place for buyers to hold meetings. In a quiet part of the exhibition.

Free Bus Free shuttle buses between the exhibition area, the city centre and the airport.

OTD TECH TALKS Where industry leaders talk.

600 delegates, 36 tech talks 7 panel debates.

Company presentations Learn from the best by listening to company presentations.

OTD Students Networking and career guidance for young professionals.

OTD Octoberfest The legendary Octoberfest, packed with people, great artists and some surprises.

Seminars / Conference Various programme. Free entrance for all exhibitors.

FMC Technologies Subsea School.

TBC

Networking Together with your most valuable business partners.

* Does not include the Octoberfest. Ticket only event.

Please place your order through this link > OTD Webshop

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DEADLINE Order before

16 SEPT

PLEASE NOTE THE DEADLINE DATES FOR ORDERING EQUIPMENT AND EXTRA SERVICES TO YOUR STAND.

ORDER BEFORE SEPTEMBER 16!

September 16

1

10

Deadline for ordering stand equipment

October 17-18

2 Assembly

October 19-20

3 OTD Exhibition

October20-21

4

Dismantling

1

Exhibitor tasks >>

PREPARATION

ORDERING EXTRAS PRE-BOOK LOGISTICS READ INFO THIS BROCHURE OTD WEB STORE MEDIA KIT

EXHIBITOR WEB SHOP

The Exhibitor Webshop in now open online. Here you can order products and services for the exhibition.

Your OTD 2016 exhibition stand is provided on a space and walls only basis - to furnish your exhibition stand, we would recommend opting for one of our basic, standard or premium stand packages, please register or log on today to place your order. ORDER DEADLINE 16th SEPTEMBER.

HOW TO REGISTER OR LOG IN: 1. Go to this link: http://arenaplanlegger.no/ 2. Log in to your account or register and follow instructions.

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!

EXHIBITION STAND PACKAGES* * Fixed prices Together with the industry we have predefined stand packages from 9 to 18 sqm for you to choose in the exhibitor web shop.

FOLLOW THESE STEPS: 1. What size is your booked stand?

2. Select stand package - Basic - Standard - Premium

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1

Exhibitor tasks >>

PREPARATION

ORDERING EXTRAS PRE-BOOK LOGISTICS READ INFO THIS BROCHURE OTD WEB STORE MEDIA KIT

ACCOMMODATION See further information here > ACCOMMODATION & TRAVEL Due to high demand and specific room allocation release dates, please book your accomondation requirement as early as possible.

FOOD AND BEVERAGES CATERING ON STAND Order through Webshop. Remember order deadline of 16th September.

Please place your order through this link > OTD Webshop

SERVING ALCOHOL AND FOOD AND ON EXHIBITION STANDS ALCOHOL

In Norway you require a license to serve alcohol. This license is processed by the local authorities and for OTD 2016 this is Fjell Kommune. If your company wishes to serve alcohol at OTD 2016 then an application must be submitted to and subsequent approval received from Fjell Kommune before the exhibition.

The deadline to submit all alcohol license applications, both electronically online and by completing a manual form is Thursday 1th September 2016. The preferred application method is electronic and at the link below (Norwegian language only): Go to application link > Application For foreign companies or an application in English please: 1. Download and fill in the form ‘Request for Alcoholic Drink License’ > here!

2. Fill out the application form 3. Send the completed application form as soon as possible and by no later than 1st September by email to marked@sotrask.no - you will receive your license 3 weeks after this date.

FOOD

The exhibitor is duty bound to observe the regulations concerning hygiene, storage and serving of food, and catering staff.

A CHECKLIST TO HELP ENSURE SAFE SERVING OF FOOD: - Ensure that the food does not become contaminated - Adequate refrigeration must be in place - Ensure that the temperature is satisfactory when heating and frying - Ensure that the utensils used are clean - Hand-washing facilities, alternatively disposable wipes.

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LARGE GOODS

>> Link to The Exhibitor’s Portal

TL LOGISTIKK, Stein Tvedt: stein@tllogistikk.no

+100 kg

OTD OFFICIAL LOGISTICS 1.

DIRECTLY DELIVERE 3.

2.

YOUR OWN LOGISTIC PARTNER

+47 55 19 55 50

+47 55 19 55 50

stein@tllogistikk.no

stein@tllogistikk.no

TRANSIT Address: Sotra Arena Idrettsvegen, 5353 Straume

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YOUR OWN LOG PARTNER

Order before

16 SEPT

OTD STAND PRICE: Price on request

GOODS DEL Saturday October Sunday October

PRICE: Price on request

OTD Exhibitio Address: Sotra Arena Idrettsvegen, 5353 Straume

OTD S

PRICE: Pr. pallet

2

ASSEMBLY

REGISTER STAFF FOLLOW HSE RULES START EARLY SERVICE CENTER STAND EQUIPMENT LOGISTICS

SMALL GOODS

-100 kg

DRIVE YOUR OWN VAN/CAR

ED AT EXHIBITION AREA 4.

LIVERY TIME: r 15, 09:00 - 18:00 16, 09:00 - 18:00

!

GOODS DELIVERY TIME:

Monday October 17, 09:00 - 21:00 Tuesday October 18, 08:00 - 14:00

GISTIC

on

STAND

t/cbm NOK 320,-

!

Some delay must be expected

OTD Exhibition Address: Sotra Arena Idrettsvegen, 5353 Straume

!

Some delay must be expected

OTD Free carry service (see page 7 for further details).

OTD STAND PRICE: Free

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EXHIBITION AREA

VISITOR PARKING KYSTBYGARASJEN

P EXHIBITOR PARKING ONLY

A

HSE

16

Stop for HSE registration

2

ASSEMBLY

REGISTER STAFF FOLLOW HSE RULES START EARLY SERVICE CENTER STAND EQUIPMENT LOGISTICS

A

Hall A - Conference Centre, Tech Talks, Meeting rooms and Café

B

Hall B - Exhibition, stand no 1000 - 4092 Registration

B

LOGISTICS AREA

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CUSTOM BUILD Is your stand building higher or wider than our regular walls?

ASSEMBLY, PRACTICAL ASSEMBLING TIME

If stand build contains extended height, roofing or other custom build methods that affects the outside of your stand, please contact us in advance for permission and planning.

Mon 17 Oct. 08:00 - 22:00 Tue 18 Oct 08:00 - 18:00 Mounting during the weekend, according to prior agreement only.

Service office, Sotra Arena dan@sotrask.no

OFFSHORE MEDIA GROUP 2502

OFFSHORE MEDIA GROUP

EL-CONNECTION

EQUIPMENT CARPET

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Stand equipment ordered before 16th September deadline will be available at your stand when the assembling starts at 08:00 on Monday 17. October.

!

2

ASSEMBLY

REGISTER STAFF FOLLOW HSE RULES START EARLY

Exhibitor tasks >>

SERVICE CENTER STAND EQUIPMENT LOGISTICS

PERSONNEL Stand personnel (register at www. offshoredays.com)

All personnel must register in the registration area in hall A or at the HSE check point.

Safety vest and protective shoes are highly recommended to be used.

HSE regulations is handed out and must be read and signed by everyone.

HSE

SERVICE CENTER Exhibitors service center, located in Hall B Answers to questions like: • • • • •

Power and electricity Water supplies to the stand On site ordering of equipment Catering General enquiries

CAFÉ Catering in Hall A during assembly, exhibition and dismantling. You can pay with your credit card at all food outlets.

P EXHIBITOR PARKING ONLY

B A

PARKING

LOGISTICS AREA

Exhibitor only parking as illustrated.

OTD FREE CARRY SERVICE

HSE

Stop for HSE registration

OTD Free Carry Service will help you get your goods to and from your stand. See page 7 for further details.

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HALL EXHIBITION FLOORPLAN B

B

HALL B - EXHIBITION, STAND NO 1000 - 4092

1008

1006

1014

1012

1010

1016

1018

1004

2008

2000

1002

2002

2004

2010

2016

2012

2018

2024

2026

2020

2028

2030

1000

TO HALL A

2006

2014

2022

2032

3012

3020

3038

TO HALL B

1124

3000

3015

1122

3022

3040

3024

3014 3002

3044

3004

3016

3026

1120 3008

3045

3046 3028

3006

3042

3048 3050

3030

3018 3010

3034

3036

4018

4020

3051

3052

1118

4000

1116

4002 1114

20

4011

4014

1106

4030

4021 4032

4024 4012

4008

1108

4026

4028 4004

4006

1112

1110

4010

1104

1102

4016

1100

4034

4022

1098

1096

1094

3

EXHIBITION

O cial sponsors

MAKE BUSINESS SOCIAL EVENTS NETWORKING EVENTS OTD TOOLBOX SERVICE CENTER CATERING SERVICE

1020

2035

2034

1022

1026

1024

2043

2044

2052

2054

2046

2048

2056

2058

1030

1028

2062

1032

1035

1034

2064

1036

1038

2072

2074

2083

2076

2078

2086

2080

2082

2090

3102

3104

3118

3106

3108

2036

2038

2040

2050

2042

3053

2060

2069

3076 3056

2068

2070

3086

3074

3066

3054

2066

3088 3078

3058

3092

3090

3068 3094

3080

3096

3110

3082

3062 3070

4036

3112

3072

3084

4048

4058

4038

4050

4040

3100

4060

4062

4064

4054

4068

4056

4046

1092

3098

4052

4042 4044

1090

3126

3111

3060

3064

3122

1088

1086

1084

1082

3132

4082

4072

4066

4070

1080

3116

3114

1078

4074

4076

4086

4078

4080

4090

1076

1074

1070

1068

OTD2016 EXHIBITOR LIST: Have a look at OTD2016 exhibitors here > OTD Exhibitor List

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EXHIBITION PRACTICAL OPENING HOURS Wednesday 19 October Thursday 20 October

BUS Shuttle buses will be provided free of charge between the Airport, City Centre and Coast Center Base (CCB). Timetables are available at www.offshoredays.com

10:00 - 18:00 10:00 - 17:00

PARKING

OTD Bus

Exhibitor only, as illustrated.

TAXI Bergen Taxi: 07000 Norges Taxi: 08000 For further useful exhibition information, go to > OTD Location

P

B

EXHIBITOR PARKING ONLY

A REGISTRATION

LOGISTICS AREA HSE

22

Stop for HSE registration

3

Exhibitor tasks >>

EXHIBITION

MAKE BUSINESS SOCIAL EVENTS NETWORKING EVENTS OTD TOOLBOX SERVICE CENTER CATERING SERVICE

INTERNET Free WI-FI is available during the duration of OTD2016.

Hall B Network: OTD Guest Hall A Network: Fjell kommune Guest (registration may be required).

If you need fixed internet line, Please order through this link > OTD Webshop or contact Service office, Sotra Arena marked@sotrask.no / tlf: +47 99 38 88 88, select option 2 (tast 2)

HSE Details coming soon.

SERVICE CENTER The Exhibitor service center will be located in Hall B. Here you can order stand equipment, electricity or other services over the duration of the exhibition - please be aware that products will be subject to availability and prices will be subject to a surcharge To avoid any potential issues with the supply of products to your stand, please place your order through this link before 16th September deadline

> OTD Webshop

CATERING ON STAND Remember the deadline 16th September.

To place your order, follow this link > Webshop

ATM/MINIBANK The nearest ATM/Minibank to the OTD Exhibition is located at Sartor Senter. You can pay with your credit card at all food outlets.

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4 DISMANTLING SORT GARBAGE FOLLOW HSE RULES DISMANTLING HOURS

SERVICE CENTER STAND EQUIPMENT LOGISTICS

DISMANTLING DISMANTLING TIME Thursday 20 Oct. 17:00 - 23:00 Friday 21 Oct 07:00 - 19:00

The empty boxes will be transported into the hall after the carpets has been removed. The removal of the carpets will start immediately after the exhibition closes.

The electricity supply will be disconnected 15 minutes after closing time on the final day. Water, drainage and compressed air will be disconnected immediately after closing time on the final day.

PERSONNEL Stand personnel (register at www. offshoredays.com)

All personnel must register in the registration area in hall A or at the HSE check point.

Safety vest and protective shoes are highly recomended be used.

HSE regulations is handed out and must be read and signed by everyone.

HSE

SERVICE CENTER Exhibitors service center, located in Hall B Answers to questions like: • • • • •

Power and electricity Water supplies to the stand On site ordering of equipment Catering General enquiries

CAFE Catering in Hall A during assembly, exhibition and dismantling. You can pay with your credit card at all food outlets.

OTD FREE CARRY SERVICE OTD Free Carry Service will help you get your goods to and from your stand. See page 7 for further details.

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P EXHIBITOR PARKING ONLY

B A LOGISTICS AREA

HSE

Stop for HSE registration

DID YOU REMEMBER YOUR TASKS? 1

PREPARATION

2

EXHIBITION

3

ASSEMBLY

4 DISMANTLING

YOUR TASKS ORDERING EXTRA

REGISTER STAFF

MAKE BUSINESS

Order extra equipment to the stand before deadline.

Register your staff when you enter the exhibition area.

Use our helping tools. OTD is all about making business.

PRE-BOOK LOGISTICS Pre-book to handle your goods the most efficient way.

READ INFO Read and follow the instructions in this brochure.

FOLLOW HSE RULES Read and follow the HSE Rules that are valid for mounting.

START EARLY Start early - finish in time!

SOCIAL EVENTS Attend the social events to relax in a social atmosphere.

NETWORKING EVENTS Use our networking events to make new business contacts.

SORT GARBAGE Use the containers for waste sorting.

FOLLOW HSE RULES Read and follow the HSE Rules provided to you.

DISMANTLING HOURS Only allowed within the given time frame.

CONTACT PERSONS PROJECT MANAGER

BUSINESS TO BUSINESS

Derek Croft dc@offshoremedia.no

Morten Dahl Sebjørnsen mds@offshoremedia.no

TECHNICAL

SOCIAL

Service office - Sotra Arena dan@sotrask.no

OTD Sales Department sales@offshore.no

HSE

STUDENT

Service office - Sotra Arena dan@sotrask.no

Derek Croft dc@offshoremedia.no

SERVICE CENTER Run by representatives from the companies: >> Sotra Arena, Dan Christensen, dan@sotrask.no >> Malerbua

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!

OTD OFFICIAL SUPPLIERS MALERBUA Geir Sunde

- Carpets

BRIGHT GROUP Norodd Løvås

- Electricity

PLENUM AS Torstein Danielsen

- Stand walls

TL LOGISTIKK AS Stein Tvedt

- Official

Tlf: +47 55 19 55 50 Mail: stein@tllogistikk.no

Logistic Partner

SOTRA SPORTSKLUBB marked@sotrask.no

- Official Exhibitor web shop

Tlf: +47 909 89 663 Mail: geir@mbmail.no

Tlf: +47 915 18 618 Mail: norodd.lovas@brightgroup.no

Tlf: +47 922 36 451 Mail: torstein@plenumdecora.no

EMERGENCY NUMBERS

Fire: 110 Police: 112 Ambulence: 113

26

!

- Furniture - Etc.

- Light equipment - Ceiling Mounts

- Spotlights - Stand building etc.

!

We hope you find this brochure informative and helpful.

Please visit our website for further information: www.offshoredays.com.

Do you miss any information? Let us know! >> management@offshoremedia.no

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