AIESEC UI GLOBAL YOUTH AMBASSADOR PROGRAM
1.0 GENERAL KNOWLEDGE- RAISING
Welcome to EP (Exchange Participant) Guideline! Who is EP by the way? Hey you, the EP is YOU!! Congratulation for stepping closer to the life changing experience! This guideline is a guidance for you as our customer ď Š -With this guideline, we hope that it can ease your journey in AIESEC, especially during our Global Youth Ambassador Program-
If you have any questions, kindly contact Inez, LCVP OGX GCDP. E-mail: inez.wardhani@aiesec.net
THE FLOW Pass interview
Submit CV, parents letter, pay 1.5jt
Induction+Sign Contract
Search project
Sign up internships.aiesec.org
Meeting w/ EP Manager
Mentoring + LEAD Session
Accepted in Project
Preparation
Reintegration- EP Returnee Day
Going Abroad
Outgoing Preparation Seminar
1. PASSED INTERVIEW: DOCUMENTS NEEDED •1. Curriculum Vitae (CV) This is needed when you fill your profile in our system. It is also to help you get project easier. Make sure you make the CV based on AIESEC UI standardized template. This should be submitted to: ogx.aiesecui@gmail.com and your EP Manager e-mail.
•2. Parents Permission letter To ensure that you got full support from your parents so you’re able to go abroad. This should be submitted to: ogx.aiesecui@gmail.com and your EP Manager e-mail (softcopy), or if you have hardcopy, give to your EP Manager directly.
1. PASSED INTERVIEW: SIGNING CONTRACT •Every EP will sign an agreement with OGX GCDP that he/she will join this program and go on the selected time. •What to do: •1. Read the contract file that we sent through e-mail carefully. •2. Pay 1.5 million rupiahs as the contract fee to AIESEC UI Bank Account: Mandiri, 1-570-000-940636. give payment proof to EP Manager (hard or softcopy) ! •3. Make sure you got the copy of the contract after signing it! •4. Once you signed the contract, the money isn’t refundable and you cannot move to other exchange time unless you didn’t get any project/ other things that is considered valid by AIESEC UI.
2. INDUCTION An event to introduce you to AIESEC, clarity of the GYAP & signing contract session
•1. AIESEC Knowledge Because you will be Indonesian Ambassador through AIESEC, it would be better for you to know what is AIESEC, our vision, our value, programs, history, etc., also about AIESEC UI.
•2. Clarity of GYAP & XPP We will explain what is GYAP, what is your role as an ambassadors, the behavior you should have, and explain every process that you will take from you’re accepted until you come back. eXchange Program Policies (XPP) is a basic regulation or fundamental rules for Exchange Program .
2. INDUCTION •3. Fee Clarity You will pay a total of 2.5 million rupiah to AIESEC UI. 1st payment (1.5 million) is when you are accepted, and want to do sign contract for raising. 2nd payment (1 million) is when you are matched (Accepted in project). All payment have to be made through bank transfer (no cash).
•4. Signing Contract Session At the end of the session, you will sign contract with AIESEC UI. Make sure you have paid the 1st payment and bring or give the proof. Don’t forget to bring home 1 copy of the contract paper. •P.S. don’t forget to read all the induction powerpoints that we sent through your email and never miss any information
3. MEETING WITH EP MANAGER •1. What is EP Manager? EP Manager is a person who will give guidance from now until you finish your internship and come back to Indonesia. He/she will help you through every step of the way!
•2. Agreement of expectation Is a document where you & your EP Manager will discuss your preferences of the region for exchange & social issues preferences. You will also discuss about communication agreement, & other expectations towards EP Manager. •Make sure know your EP manager by now, meet maximum 1 week after sign contract and make good relationship with them
•AT THE SAME TIME….
•SIGN UP TO: •internships.aiesec.org •as soon as you signed the contract •It’s an information system special for AIESEC customers. You will make an account and by having this you can then search & apply for projects abroad.
Use the password: exchange , when you sign up, and don’t forget to upload your CV! •Do this after you: •1. Submitting all documents •2. Induction •3. Sign Contract •4. Discuss region/ issue preferences with EP Manager
RAISING •Is when you have completed all the steps above : submit all documents, induction, sign contract (pay 1.5 million), meet EP Manager to discuss expectations.
RAISED Is when an EP Manager has been assigned formally in your internships.aiesec.org profile, and when he/she has checklist your status in profile to “paid” and “ interviewed”
•After you are raised, your are ready for searching & applying for projects (matching)!!
NEXT: EP GUIDELINE 2.0 GENERAL KNOWLEDGE- MATCHING
CONTACTS TEAM LEADER ANGELA N. (angela.noviyanti@aiesec.net)
TEAM LEADER ALDILA F. (fabiola.aldila@aiesec.net)
Members
Members
Lazuardi C.
Orgea B.
Emil I.
Aisha A.
Guspita A.
Indira P.
Budiasti (Ola)
Yusanne
Pijar
Ibnu A. TEAM LEADER
TEAM LEADER
FARISZA N. (farisza.nadya@aiesec.net)
T. HAZBI (teuku.faizasyah@aiesec.net)
Members
Members
I. Ghalih
N. Syiffa
Nurrizka
Elmyra
Hilmi
Chrysanty
Erika
Jordan
Aulia EP DEVELOPMENT COORDINATOR INDIRA A.(indira.adha@aiesec.net)
•LCVP OGX GCDP •Inez Arie Wardhani (inez.wardhani@aiesec.net)