AIESEC UI GLOBAL YOUTH AMBASSADOR PROGRAM
2.0 MATCHING
You have finished the 1st process which is raising. Now it’s
MATCHING TIME!!! THIS GUIDELINE WILL HELP YOU IN EVERY STEP OF MATCHING PLEASE PAY ATTENTION -With this guideline, we hope that it can ease your journey in AIESEC, especially during our Global Youth Ambassador ProgramIf you have any questions, kindly contact your EP Manager, Team Leader, or contact Inez, LCVP OGX GCDP. E-mail: inez.wardhani@aiesec.net
THE FLOW Pass interview
Submit CV, parents letter, pay 1.5jt
Induction+Sign Contract
Search project
Sign up internships.aiesec.org
Meeting w/ EP Manager
Mentoring + LEAD Session
Accepted in Project
Preparation
Reintegration- EP Returnee Day
Going Abroad
Outgoing Preparation Seminar
A LITTLE REVIEW OF WHAT YOU HAVE DONE. Right? 1. Submit your CV, based on AIESEC UI template 2. Submit parents permission letter, based on AIESEC UI template •Those documents should be submitted to: ogx.aiesecui@gmail.com or your EP Manager e-mail (softcopy), also if you have hardcopy, give it to your EP Manager directly.
3. Paid 1.5 million, submit payment proof to EP Manager, and have the copy of the contract 4. Come to induction! Haven’t come? Ask your EP Manager to deliver the session!
A LITTLE REVIEW OF WHAT YOU HAVE DONE. Right? 5. Meet EP Manager in person, and talk about agreement of expectation
6. Sign up to internships.aiesec.org, with password: exchange
•Any detailed information about the steps you should do before matching is in our booklet, “EP GUIDELINE 1.0- Raising”. We have sent it to your e-mail Direct link: http://issuu.com/outgoingexchangeaiesec ui/docs/ep_guideline_1.0-raising
Matching, HERE WE GO! Matching is the process of getting matched by sending application or applying projects in system and/or doing interview selection
1. SEARCH FOR PROJECT Sign in to internships.aiesec.org You will be directed to a homepage that contains many opportunities
FILTER THE OPPORTUNITIES THAT SUITS YOU! Filter based on your issue interest, or based on your region preferences or country preferences. Or you can filter all the points to have specific opportunities! Make sure you filter the region etc based on the agreement you have with your EP manager IMPORTANT: filter your earliest & end date, and deselect “show all durations”
2. APPLY FOR PROJECT Click the name of the opportunity, example “dream beyond language” After the description of the project appears, always CHECK: -start & end date -location -description of project -skills etc required After everything seems to suits you, click apply button on the right side Cannot click apply? Contact your EP Manager directly!!
3. CHECK APPLICATION You can apply for more than 1 project, so make sure to check all your applications!
-Click your name on the upper right side of internships.aiesec.org -Click my application. There will be lists of projects you applied. If you want to cancel, click withdraw application
Now wait until TN approves your application and match you
WAIT! WHAT IF THE TN WANTS: 1. TO DO INTERVIEW WITH YOU? 2. YOU TO MAKE APPLICATION VIDEO? It’s okay! You just need to be prepared! 1. INTERVIEW Here’s the interview guideline. I contains of tips n trick to help you during interview!! http://issuu.com/outgoingexchangeaiesecui/docs/in terview_guidebook_14-15_1d143ee4b03ff5 2. APPLICATION VIDEO -Ask TN about the video requirements -Make it as interesting as possible -Example of Video :
-http://youtu.be/g6Xt9BuGNZ0
4. TO BE MATCHED AFTER TN APPROVES YOUR APPLICATION ,YOU NEED TO SIGN ACCEPTANCE NOTE -Go to “dash” after you sign in to internships.aiesec.org -Click sign acceptance note. Submit! Your application status will change to “awaiting approval”
-Contact your EP Manager to approve the acceptance note -Contact TN Manager to also sign the acceptance note After those steps are done, you are OFFICIALY MATCHED!
5. AFTER MATCHED 1. Pay the 2nd administration fee (1 million rupiahs) to AIESEC UI Bank Account: Mandiri, 1-570-000-940636 maximum 2 weeks after you sign the acceptance note. SUBMIT payment proof to EP Manager!
2. Ask TN Manager to send you invitation letter, so you can apply VISA directly (Ask what type of VISA you should apply for)
5. AFTER MATCHED 3. Apply for VISA! (do not BUY flight ticket before you get VISA. Just book it first! ) Read the VISA guideline here: http://issuu.com/outgoingexchangeaiesecui/docs/c ee_visa_booklet http://issuu.com/outgoingexchangeaiesecui/docs/a p_visa_booklet 4. Apply for travel insurance to cover during your exchange! (this is obligatory). We partnerhship with AIG, if you want contact your EP manager.
PAY ATTENTION TO THESE THINGS DURING MATCHING/ MATCHED You have to ask clarity of these things to the project (whether they will provide or not). If they don’t provide, ask your EP manager to discuss this with the TN.
1. Fixed Job description & working hour 2. Booklet (not only about the project, but also explanation about country, living cost, transportation, direction when arrive in country etc.) 3. Accomodation (will they provide? Should I pay?) 4. Other expenses you need to cover 5. LEAD during project 6. IPS (incoming preparation seminar, or mini incoming conference) 7. Webinar before EP arrive (to discuss EP expectation setting and more info or guidance for the preparation before you go) 8. Will they accompany EP in first day of work? 9. Provide EP buddy 10. Provide Arrival pick up or information about that
GOOD LUCK ON YOUR
Matching!
NEXT: EP GUIDELINE 3.0 REALIZATION
CONTACTS TEAM LEADER ANGELA N. (angela.noviyanti@aiesec.net)
TEAM LEADER ALDILA F. (fabiola.aldila@aiesec.net)
Members
Members
Lazuardi C.
Orgea B.
Emil I.
Aisha A.
Guspita A.
Indira P.
Budiasti (Ola)
Yusanne
Pijar
Ibnu A. TEAM LEADER
TEAM LEADER
FARISZA N. (farisza.nadya@aiesec.net)
T. HAZBI (teuku.faizasyah@aiesec.net)
Members
Members
I. Ghalih
N. Syiffa
Nurrizka
Elmyra
Hilmi
Chrysanty
Erika
Jordan
Aulia EP DEVELOPMENT COORDINATOR INDIRA A.(indira.adha@aiesec.net)
•LCVP OGX GCDP •Inez Arie Wardhani (inez.wardhani@aiesec.net)