GLOBAL YOUTH AMBASSADOR PROGRAM
The GYAP is under GCDP Function in AIESEC UI
GYAP is a product name from GCDP What is GCDP? A Global Community Development Program (GCDP) experience is an opportunity for young people to develop entrepreneurial & leadership potential by creating direct positive impact through an international volunteering experience.
As a Global Youth Ambassador you will be sent by Outgoing Exchange GCDP AIESEC UI and will be received by Incoming Exchange GCDP in AIESEC LC abroad
Program Benefits Direct societal impact Personal development Multicultural experience Strong network Leadership development
PROGRAM OBJECTIVES A positive learning experience
Practical skills and knowledge in a foreign environment to complement higher educational background
Interaction with a different social and cultural environment with a view to gaining intercultural competencies
Develop the EP’s awareness and knowledge of social issues and different practices of the sending and hosting country
Opportunity to contribute to EP’s personal and professional life goal
BUT IT DOESN’T AIM TO.. Provide an opportunity to earn money
Provide holiday
Intended to be a permanent or recruitment opportunity in another country. If the organization decides to extend the internship on a permanent basis, AIESEC will have no role in facilitating this
A vehicle for any person to permanently leave their country and territory. AIESEC does not encourage the extension of internships beyond the limit of 18 months
What AIESEC UI provides EP Manager to guide your exchange process Travel insurance partner with AIG Mentoring & LEAD Session Outgoing Preparation Seminar Reintegration Seminar (EP Returnee Day)
EP Manager Role EP Manager will help you to:
1. Give information about basic AIESEC knowledge e.g. The AIESEC Way, internships.aiesec.org, etc.
2. Give guidance and assistance to find a project to be matched with your EP Form on internships.aiesec.org together
3. Give suggestion about the right project (TN) and country destination
4. Give guidance for preparation (VISA, what to bring, etc) 5. Give support during realization
Your Role as Youth Ambassador ď‚— Global Youth Ambassador Program aims to contribute positive impact in order to improve the conditions caused by those issues.
Your Role as Youth Ambassador Voluntarily spend your time, energy, and financial for the whole exchange process
Pre-exchange Raise yourself to AIESEC Global System, internships.aiesec.org Attend all events for Youth Ambassador (Induction seminar, mentoring, OPS) Do constant matching Logistical preparation
During exchange Work in the project (internship) Be the ambassador!
Post exchange Reintegrate with AIESEC! Continue spreading the impact
DOs
Behavior of Youth Ambassador
Fast response, Punctual (on time)
Synergetic, independent, Knowledgeable
Flexible (Country, Date, Issue)
DONTs
Unresponsive, Slow Clingy, Bossy, “Terima Jadi”
Inflexible, “Ngotot” Ex: Only want to go to Europe
rational, proactive
Irrational, Passive
Patient, Honest
Emotional, Closed
Confident, Well-Prepared
Not confident, No preparation
Easy to surrender
Never stop Trying
General Process Passed Interview
Induction
Raising
Realization
Preparation
Matching
LET’S DEFINE EACH PROCESS
1. Passed Interview What should you do: 1. 2. 3.
4. 5.
Make sure you can really go this summer (June/July/August) Submit CV based on AIESEC Template Read the Contract Paper thoroughly & pay 1.5 Million to AIESEC UI, bring the proof in induction day Ask permission from parents and submit the parents permission letter Make sure you are contacted by your EP Managar EP Manager: AIESEC Member that will help you during every exchange process
2. Induction An event to introduce you to give you basic knowledge about AIESEC & Our program (GYAP). It consist of: 1. 2.
3. 4. 5.
AIESEC Knowledge (History, AIESEC Way, AIESEC 2015,AIESEC Experiences & AIESEC in UI) Clarity of Global Youth Ambassador Program & Your role as ambassador The Exchange process & things to do Administration Fee Clarity Contract explanation & Signing Contract Session
3. RAISING •Raising is the process so EP can be registered as an exchange participant in AIESEC system. •Make sure you got the Raising Guideline Booklet or Informatioin from your EP Manager
Sign Contract
Meeting w/ EP Manager
Sign up internships.aiesec.org
Sign Contract
RAISING- (MARCH)
An agreement that you will be our exchange participant (EP) and ensure that we both can work together so you can go for social volunteering abroad
Consist of our program rules & regulation, also the rights & responsibilities of AIESEC and the exchange Participant
Before signing, you need to pay 1.5 million to AIESEC UI Bank Account
Make sure you have the copy of the contract after you paid & do the signing contract
Meeting with EP Manager
RAISING- (MARCH)
It is an obligatory to meet your EP Manager , maximum 1 week after you do the sign contract
You can discuss about how he/ she will help you during our process, and get to know each other well
It is important to discuss agreement of expectation with you EP Manager! To discuss you region and issue preferences and setting expectation during our process. You have to list your top 3 region & top 3 social issues
RAISING- (MARCH)
Sign up internships.aiesec.org
It is an obligatory to sign up to internships.aiesec.org, one week after you do sign contract
You will get an account and after you do this you can search and apply for projects!
Let’s see how it’s done!
RAISING- (MARCH) Internships.aiesec.org New User Put your daily e-mail Password: exchange Country: Indonesia Local Committee: Universitas Indonesia
RAISING- (MARCH)
Interested in opportunity: abroad
Choose countries based on your preferred region
RAISING- (MARCH)
Interested in opportunity: abroad
Choose countries based on your preferred region
RAISING- (MARCH)
ď‚— Complete your profile and upload your CV
RAISING- (MARCH)
ď‚— Choose global citizen or social volunteering
RAISING- (MARCH)
Sign up internships.aiesec.org
Things to notice:
ď‚— You cannot apply for a project in system if you are not Raised
ď‚— Raised is when you have an EP Manager assigned in your profile and he/ she has checked the Paid & Interviewed box in your Profile
Sign up internships.aiesec.org
RAISING- (MARCH)
MATCHING •Raising is the process of getting matched by sending application or applying projects in system and/or doing interview selection •Make sure you got the Raising Guideline Booklet or Informatioin from your EP Manager
Search project
Mentoring + LEAD Session
Accepted in Project
Search for Projects
MATCHING- APRIL & MAY
You can search and apply for project easily in internships.aiesec.org (Ask your EP Manager about this)
Make sure you filter the projects based on your preferences region and issue stated in the agreement of expectation!
After you apply, wait for the response from the TN side. If they are interested, they might ask you for interview or accept you rightaway
Ask interview tips from EP Manager & always be proactive!
Let’s see how it’s done!
Search for Projects
MATCHING- APRIL & MAY
Choose the issue & region
Click the project you want
MATCHING- APRIL & MAY
MATCHING- APRIL & MAY
Checking your applications
Search for Project
MATCHING- APRIL & MAY OTHER WAYS TO SEARCH & APPLY FOR PROJECT
Search for Project
MATCHING- APRIL & MAY FACEBOOK GROUPS
Ask your EP Manager to invite to matching facebook group, example: “AIESEC Whole World”
Search for opportunities that fits you Contact directly the TN Manager of the project
Send them your CV and profile link to the TN through email or message FB
If they accept your application, apply the TN in internships.aiesec.org, and ask the TN to approve your application rightaway
Accepted in Project
MATCHING- APRIL & MAY
ď‚— You are Matched in a project after the TN Manager changed your status into Matched and then you and the TN Manager signed the acceptance note in our system
ď‚— If you apply for many project at once, and all the TNs approved your application, choose ONLY one project & ONLY sign the acceptance note of the project you want
You cannot cancel the acceptance note you signed & after you sign, you have to proceed and prepare for your realization
Accepted in Project
MATCHING- APRIL & MAY
Accepted in Project
MATCHING- APRIL & MAY
After you sign the acceptance note, your status will be changed to waiting approval
Contact your EP Manager to accept your acceptance note and contact the TN Manager to sign the acceptance note
After that, your are officially matched!
When you are matched… Directly ask the TN manager to send the Invitation Letter
Pay the second administration fee for IDR 1 million (max.2 weeks after signing the acceptance note) and give the proof to EP Manager
Mentoring & LEAD session
MATCHING- APRIL & MAY
Is an event to help you during matching & help solve your matching problem
We will give you practical knowledge about how to search project, apply for projects, tips & tricks interview or making video, etc.
We will also facilitate you to make personal goal setting & expectation setting towards your exchange experience
This is an obligatory so make sure you come to this event! If you cannot, make sure your EP Manager explains these sessions personally
PREPARATION
Documents
Outgoing Preparation Seminar (OPS)
Documents
PREPARATION- MAY & JUNE
In 7 days after you are matched, you should start preparing the visa, plane tickets & travel insurance
Ask your EP Manager for the VISA Guideline booklet Don’t forget to give all your documents (invitation letter, scan of visa, scan of travel insurance, scan of flight schedule) to your EP Manager
OPS
PREPARATION- MAY & JUNE
Outgoing Preparation Seminar (OPS) is a seminar to give you knowledge & guidance before you go abroad
We will explain about : How to be a good ambassador, worst case scenario, Logistic check, culture shock, inner & outer journey, XPP
Make sure you come because it’s an obligatory. If you cannot come, make sure your EP Manager deliver these sessions!
REALIZATION- JUNE/JULY/ AUGUST REALIZED is when Exchange Participant start working in AIESEC LC Abroad for a Global Community Development Program.
Make sure you got the EP Guideline for Realization from your EP Manager!
REINTEGRATION It’s when you finished your 6-8 week experience and reintegrated back to AIESEC UI
You have to attend our EP Returnee Day Event to get the official certificate from AIESEC UI
You are allowed to get the certificate only if you have: filled AIESEC questionnaire through e-mail, give photo & testimony about the experience and posting it in social media max. 3 weeks after experience
Exchange Program Policy
Break Raise Policy A “break raise” is when there is a cancellation of proceeding the exchange process after agreement is made and before “matched” status is reached
If you choose to cancel not based on the valid reasons, it is considered that your contract will no longer valid or you will have to pay again the next time you want to continue
Valid Reasons of Break Raise Policy The acceptable conditions:
Rejected by TN minimum 5 times EP or family sick give proof Rejected after: Applying to every project based on the issue, region chosen & based on the matchability with TN Applying for min.8 TN in every region (from 3 preference region) or min. 12 TN in every region (from 2 preference region)
Break Matched Policy A condition where an Exchange Participant terminates his/her matched status on internships.aiesec.org or being terminated by the TN manager
EP terminates their exchange status without any valid reasons: Pay penalty fee in the amount of IDR 1,500,000,00 EP’s “matched” status is being terminated by the TN manager: No need to pay for penalty
What is considered as valid reason EP’s host LC terminated the status without any confirmation
EP has a severe illness or got an accident Unstable political condition in the host country Others: in sign contract
CONTRACT CLARITY
Rights and responsibilities between Exchange Participant and OGX GCDP AIESEC UI
Exceptional conditions Consequences
Validity
ADMINISTRATION FEE CLARITY
In total: IDR 2.500.000 IDR 1.500.000 on the contract-signing session
IDR 1.000.000 from the day the status on system is changed to “MATCHED� and signed acceptance note
WHY? The money is to keep the operation going sustainably
Personal investment Global access to AIESEC Network Pre-departure personal development
Contact Us
Inez Arie Wardhani Vice President of OGX GCDP 085782346642