Institutional Policies Affecting Competitions

IX. Describe game-day administration: oversight of events, security, and crowd control.

The Athletics Game Day Administrator is responsible for the administration, oversight, planning, management, execution and evaluation of game day operations for Owls Athletics. The Administrator will meet as needed with coaches and other staff to determine event needs, as well as a detailed plan to meet these needs. Areas of need include personnel, facilities, ticketing, security, officials, concessions, merchandising and visiting team relations. All Department of Athletics personnel will serve as Game Administrators at multiple times throughout the year. The Administrator is responsible for organization of game staff, greeting the visiting team(s), and greeting officials.

The W will also utilize a Teams for Teams approach to each sports game operations. Teams for Teams is an effort to operate of games in an efficient manner, each program will be designated an off-season sport to manage all game operations. Clock management, sideline balls, foul balls, tickets, and other game duties will be assigned. The head coach (or designee) of each sport will also serve as the on-site game administrator for the designated sport, with duties clearly defined. For example, the men’s soccer team will run game operations for the baseball team, and vice versa. The positions necessary will be filled to operate a fully functional event and provide a quality student-athlete and fan experience. Potential positions include ball runners, scoreboard operators, sweat mop workers, security, ticket table, and video camera operators. This is an effective way to manage home events while contributing to the overall experience of the sport for the student-athletes.

The Game Day Administrator will communicate schedules, assignments, challenges, solutions and all elements of game day to the Head Coach, Sport Specific Game Day Administrator, Director of Athletics and Campus Recreation or designee.

Once Play Begins: The game officials are responsible for postponement decisions. Coaches should not have a direct involvement in this decision.

Directly following the decision of a change:

• Director of Athletics contacted if not already apart of decision: who will contact coach, Athletic

Communications, and Game Day Administrator • Game Day Administrator: contacts event staff • Sports Information: who then contacts score table, scoreboard, and anyone else under their staffing • Competition: Team in route should be contacted immediately by a member of our Coaching

Staff. 1. Competitor will work in conjunction with Sport Supervisor, Coach, and Director of Athletics to find possible make-up dates. 2. Update Sports Information of all adjustments so they can post on website and social media and re-schedule staffing 50