International Board of Directors 2013 - Manual

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International Board of Directors 2013 MANUAL

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Board of Directors Manual: Table of Contents Introduction PART I Section One: Organizational Overview • Organizational Chart • Short Profile of Programs and Accomplishments • Strategic Plan Section Two: Board of Directors • • • •

Officer Roles Committee Roles 2013 Standing Committees 2013 Special Committees

Section Three: Bylaws •

Partners of the Americas Bylaws

PART II Section One: Agenda and Board Calendar • Agenda • Annual Board Calendar Section Two: Minutes • March Agenda Minutes 2013 Section Three: President’s Report Section Four: Treasurer’s Report Section Five: Finance Report • Executive Summary and Update • Dashboard • Combined Balance Sheets • Combined Statement of Activities • 2013 Revenues – Actual Budget • 2014 Administration Budget (Please Review – IMPORTANT) Section Six: Program Development Report Section Seven: Communications Report Section Eight: Partnerships and Programs Report • Special Innitiatives • Partnership and Leadership Exchanges Section Nine: Additional Program Reports • Agriculture and Food Security • Sports for Development • Anti-Child Labor

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Dear Board Members, Welcome new board members to the Partners of the Americas International Board! This orientation package has been designed specifically with each of you in mind. We have tried to provide you with all the information you will need to “hit the ground running� as a new board member. Part I of this manual will give you an organizational overview of Partners’ mission, vision, staff and board structure, program capacities, and strategic plan. Part II will help you prepare for the November 7th board meeting and offers: in-depth program and financial reports, board meeting minutes, and agenda action items to review in advance.

As a member of Partners of the Americas International Board, you have an incredibly important role to play in the future direction and success of Partners of the Americas. You will guide this proud organization into our next 50 years of working across borders, cultures, races and languages in the Americas.

Partners of the Americas has a rich history of serving the less fortunate in the Americas, and of providing opportunities for people from diverse cultural, political, and geographic backgrounds to learn from each other and appreciate our common existence and humanity. That mission will continue as we move into the future. However, just as the world has radically changed since the creation of Partners of the Americas, the way we implement and fulfill our mission has also changed, and will continue to do so as we courageously move into the future. And you will be leading these changes!

I was first elected as a board member of Partners of the Americas in 2007. I have immensely enjoyed my time and experience on the board, working together with fellow members from across the Americas. The collegiality, enthusiasm, and cultural diversity were very invigorating and enlightening. However, I have one regret: I waited too long to get fully involved in the activities and affairs of the board. I expected someone to ask me to join a committee, take on an assignment, or do certain tasks. Somehow I felt unprepared, and believed I should first learn all the intricacies of the board before engaging with it. Thus one purpose of this package is to get you up to speed as quickly as possible. But I also want each of you to know that you were elected to the board because you have something to contribute - now!

So, get involved, get working, and know that we all appreciate your commitment and enthusiasm to serve, connect, and change lives.

Francis Wardle, PhD, member, Colorado/Minas Gerais Chapter, Partners of the Americas, 19962013; Member, Partners of the Americas International Board, 2007-2013; and Chair, Partners of the Americas Board Development Committee (current).

Dr. Francis Wardle Chairman, Development Committee

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PART I

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SECTION ONE: ORGANIZATIONAL OVERVIEW 1. ORGANIZATIONAL CHART 2. SHORT PROFILE OF PROGRAMS AND ACCOMPLISHMENTS 3. STRATEGIC PLAN

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PARTNERS of the AMERICAS – Organizational Chart

Steve Vetter

President & CEO Sherrita Wilkins

Outreach Coordinator, Assistant to the President

Horacio Correa CFO & Vice President of Operations

Matt Clausen

Vice President, Partnerships & Leadership Programs

Melissa Golladay

Director, Professional Leadership Exchanges

Lindsey Suggs

Lee Tablewski

Director, Program Development

Director, 100K Strong

Carmen Pena

Carmen Sepassi

Ukiah Busch

Senior Program Officer, ECPA Fellows

Abraham Cisne

Program Officer, Youth Engagement

Lauren Boetsch Program Officer, Business Fellows

Penelope Kim

Program Officer, Professional Exchanges

Martin Rozenberg Program Officer, Professional Exchanges

10/25/2013

Senior Program Director, Sport-forDevelopment

Program Officer, Partnerships & Programs

Leonard Noel Senior Program Officer, Program Development

Senior Program Director, Agriculture & Food Security

Carl Rahmaan

Senior Program Officer, Program Development

Senior Program Officer, Education & Culture

Elizabeth Lopez

Peggy Carlson

Paul Teeple

Christine Donahue

Program Officer, Partnerships & Programs

Communications Officer

Nadia Moreno Marcela Task

Nancy Francis

Program Officer, Farmer to Farmer

Finance Officer, Fin. & Admin.

Christine McCurdy

Elizabeth Holst Program Officer, Program Development

Director Communications

Taylor Nelson

Program Director, NSP

Senior Program Officer Sport-forDevelopment

Michelle Nicholson

Kristian Vasquez Admin. Officer, Fin. & Admin.

Program Officer, Farmer to Farmer Senior Management

Andi Sullivan

Vice-Presidents

Program Officer, Nutrition & Food Security

Directors Admin. Officers

Program Officers II Program Officers I

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Partners’ Program Capacity Profiles Mission: Connect people and organizations

across borders to serve and to change lives through lasting partnerships.

Vision: Partners envisions an interconnected

global neighborhood where people, projects and organizations reach their fullest potential through long-lasting partnerships.

Youth and Children Partners' programs provide youth with the necessary tools and resources they need to realize their potential as leaders, to help them transcend barriers and to empower them to make a difference through their actions and ideas.

Youth Ambassadors: A cultural exchange program that brings together youth from diverse communities across the Americas, ages 15-1, to build understanding among countries, increase leadership skills, and prepare them to be positive agents of change through volunteer service. For more information, contact Abraham Cisne, Program Officer of Youth Engagement Programs: acisne@partners.net RED 2021: RED2021 is an alliance between Partners of the Americas and the International Association for Volunteer Effort (IAVE).

It was created to boost youth volunteers’ commitment to generating a positive impact around the world. It provides the necessary connections for young volunteers to pursue their passions, develop their abilities, and multiply their impact through volunteerism.

www.partners.net

1424 K Street NW, Suite 700, Washington DC 20005 Tel +1202.628.3300 Fax +1202.628.3306

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To learn more about this program, please contact Matt Clausen, Vice President for Partnerships and Leadership Programs: mclausen@partners.net YouthLead: YouthLead is an intensive 3-week leadership, service, and cultural experience. It could be a domestic or international exchange that includes: cultural immersion through host families in mid-sized communities, direct peer interaction and exposure to global and cultural leaders, hands-on experience in managing volunteer service projects, long-term engagement in the Partners network with access to support services, resources, and opportunities for continued personal and professional growth. For more information about this program, please contact Abraham Cisne: acisne@partners.net EducaFuturo: EducaFuturo aims to reduce and eliminate child labor in Panama and Ecuador, specifically among marginalized Afro-descendants, indigenous and migrant populations.

The core goals of the program are to improve education opportunities for children, provide vocational training to youth, strengthening public-private partnerships within the business sector and raise awareness about the incidence of child labor. For more information, please contact Carmen Pe単a: cpena@partners.net

Sport for Development: Utilizes the power and passion of sport-based activities to help individuals, families, communities and businesses mobilize human capital, share best practices and effect positive change. For the past 30 years, Partners has led sport-related programs and involving youth, coaches, and community sport leaders. Over the past 8 years, Partners has trained over 12,500 youth and led exchanges for over 80 coaches and community sport leaders.

A Ganar Alliance: Since 2005, over 12,500 youth have participated in the A Ganar youth workforce development program that has grown from 3 countries to 17 throughout the hemisphere.

Typically over 65% of program graduates find jobs, start their own business, or return to school within one year of

www.partners.net

1424 K Street NW, Suite 700, Washington DC 20005 Tel +1202.628.3300 Fax +1202.628.3306

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program completion. A Ganar is implemented in four integrated phases: sports-based employability skills training; market-driven vocational-technical skills training; supervised internships, apprenticeships or practical experience and follow-on support (job placement, business involvement and re-integration in school). Major funding for A Ganar is currently provided by USAID and the IDB’s Multilateral Investment Fund. For more information about this program, please contact Paul Teeple, Senior Program Director: pteeple@partners.net Sport-Based Exchange Programs: Since 2006, Partners has led 4 US State Department sponsored exchange programs targeting coaches and youth sport leaders from the Dominican Republic, Venezuela, Ecuador, Colombia, Nicaragua and their counterparts in the United States. Over 90 persons have participated in these exchanges. The exchanges focus on increasing youth participation, using sport to improve education, involving youth with disabilities and using sport for social change and not on developing elite athletes. The next sport-based exchange program will take place between Venezuela and Tennessee in 2014. For more information about these exchange programs, please contact Paul Teeple: pteeple@partners.net

Women and Gender Equality: Partners believes that economic, social and political gains are possible only where women are full participants in and beneficiaries of community and national development.

Since its inception, Partners has worked to help women and their families, particularly those living in poverty, achieve their full potential.

Vencedoras: In Brazil in 2008, Partners and the Nike Foundation developed the Vencedoras version of A Ganar focusing specifically on adolescent girls and young women. For more information about Vencedoras, please contact Paul Teeple, Senior Program Director: pteeple@partners.net

www.partners.net

1424 K Street NW, Suite 700, Washington DC 20005 Tel +1202.628.3300 Fax +1202.628.3306

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Higher Education: Throughout 50 years of work, higher education initiatives have been a large part of Partners’ extensive network.

University students and faculty exchanges through English, undergraduate, graduate and professional programs built ties to institutions of higher education throughout the Western Hemisphere 100,000 Strong in the Americas: The initiative is Obama's signature education and study abroad program for the Americas and it is designed to increase the flow of students between the United States and Latin America and the Caribbean to 100,000 both north and south by 2020. To do this, Partners of the Americas, the US Department of State and NAFSA: Association of International Educators (together referred to as the Alianza) will provide "leverage grants" to universities who come up with innovative ways to expand the exchange of students and faculty. To learn more about this program, please contact Lee Tablewski, Director: ltablewski@partners.net PartnersCampus: A Partners Campus is a student organization member of the student service network of Partners of the Americas.

Through this program, students design and implement their own service and development projects, while leveraging Partners’ expansive network of NGOs, businesses, individuals, universities, government officials and international communities. Campus projects address issues in fields as diverse as education, culture, health, youth development, leadership, agriculture and economics, but are all focused on promoting innovative solutions that change lives. For more information, please contact Christine Donahue, Program Officer: cdonahue@partners.net Ambassadors for Prosperity: This program provides life-changing experiences to international volunteers and interns while supporting innovative social organizations and nurturing the values of service, community and mutual understanding.

Ambassadors for Prosperity partners with over 25 well-vetted, charitable organizations. As an Ambassador for Prosperity, you would live with a host family and spend

www.partners.net

1424 K Street NW, Suite 700, Washington DC 20005 Tel +1202.628.3300 Fax +1202.628.3306

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weekends, afternoons and other free days enjoying rich Colombian cultural attractions. For more information, please contact Christie Donahue: cdonahue@partners.net President’s Internship Program: The President’s Internship Program is a customized leadership and professional “skills-building” experience in Washington D.C. for students and young professionals. The mission is to cultivate globally active, service-oriented change agents that can address current challenges. The four key components of the program are: hands-on leadership training, community-based project, follow-on activities and customization. To learn more about this program, please contact Sherrita Wilkins, Coordinator: swilkins@partners.net

Agriculture and Food Security: Partners has implemented agriculture programs for more than 20 years in 24 countries in Latin America, the Caribbean, and Africa. Close to 2,000 technical experts have traveled on assignments to work with 1,800 agribusinesses, cooperatives, universities, and private farmers. Programs have directly benefited over 90,000 people and leveraged more than $25,000,000 in resources.

Farmer to Farmer: Over the Life of Program (LOP), Partners has exceeded targets and 594 volunteers have traveled: 101 to Guyana, 98 to Haiti, 155 to Nicaragua, 133 to the Dominican Republic and 107 Flex Volunteers to countries such as Belize, Bolivia, Colombia, the Dominican Republic, Grenada, Honduras, Jamaica, Nicaragua, Senegal and St. Kitts. These volunteers have worked with 396 hosts - farmers, producer organizations, agribusinesses, universities, and other groups. They have directly benefited over 53,000 people, well above the LOP target. The program has leveraged $7,573,860 in volunteer time and in-kind support. For more information, please contact Peggy Carlson, Senior Program Director: pcarlson@partners.net Haiti Nutrition: The Haiti Nutrition Security Program (NSP) strategy hinges on a holistic community health, nutrition and livelihoods

www.partners.net

1424 K Street NW, Suite 700, Washington DC 20005 Tel +1202.628.3300 Fax +1202.628.3306

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approach that works through local NGOs to develop health and nutrition care groups and engages and integrates assistance activities within the existing government health and nutrition systems. Partners of the Americas, in collaboration with Counterpart International and local Haitian organizations, is helping to spearhead the USAID Nutrition Security Program to improve the nutritional status of Haiti’s most vulnerable populations. For more information, please contact Peggy Carlson, Senior Program Director: pcarlson@partners.net

Professional Leadership Exchanges: In its 50 year history, Partners has arranged more than 40,000 exchanges for participants representing a wide array of ethnic, cultural and linguistic backgrounds. Through exchanges, Partners provides participants with insights into other societies and cultures and nurtures the development of people who have emerged as leaders in government agencies, nonprofit organizations and private businesses.

International Business Fellows: The International Business Fellows Matching program is a public-private partnership between the governments of Chile, Costa Rica, the U.S., and Partners of the Americas. The Matching program facilitates the exchange of best practices, lessons learned, and business expertise through six-week fellowships in the U.S. For more information, please contact Lauren Boetsch, Program Officer: lboetsch@partners.net Legislative Fellows: The Legislative Fellows Program is a US Department of State funded exchange program for professionals that is implemented by Partners of the Americas and aims to bridge civil society and government. Fellows from the United States, Brazil, Bolivia, Colombia, Dominican Republic, El Salvador, Haiti, Mexico, Nicaragua and Paraguay participate in the fellowships abroad. To learn more about the program, please contact Penelope Kim, Program Officer: pkim@partners.net Education and Culture Programs: In its 30 year history, the Education and Culture Program has provided funding to initiatives that have expanded well

www.partners.net

1424 K Street NW, Suite 700, Washington DC 20005 Tel +1202.628.3300 Fax +1202.628.3306

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beyond the life of the grant, demonstrating the power of exchange and partnerships. Travel grants have helped connect teachers, school administrators, and university professors in areas of mutual interest. In addition, the Teacher-in-Residence (TIR) Program fosters the exchange of curriculums, methodologies, and teacher training techniques for teachers and institutions of English as a Second Language across the U.S. and Latin American and the Caribbean. Teachers and administrators spend a month imbedded in a partner organization in their counterpart country working directly with staff and faculty to improve teacher capacity, learn about new systems and pedagogies, and build collaborative long-term relationships. For more information, contact Carmen Sepassi, Senior Program Officer: csepassi@partners.net

Civil Society and Governance:

Partners is committed to strengthening and institutionalizing civil society participation and to promoting good and accountable governance and the rule of law. As such, Partners has built programs to increase civil society and citizen participation in local, national, and international processes. In addition, Partners brings proven experience in building and managing collaborative networks and establishing linkages with a broad range of organizations. One of the programs that allows this practice is the Legislative Fellows Program that aims to bridge civil society and government exchanging professionals throughout the hemisphere.

Climate Change and Environmental Protection: Partners is ideally suited to help connect and engage key stakeholders in the Western Hemisphere, from the smallest communities to the largest governments; from leaders in government to civil society and private enterprise; from emerging youth leaders to committed, long-term volunteers. In order to do so, Partners follows climate change politics, participates in public events, and leads some initiatives.

ECPA Senior Fellows: Pre-selected U.S. technical experts from the academic, non-profit or private sectors serve as consultants and speakers to countries in Latin America and the Caribbean, sharing best practices and expertise in clean energy, sustainable urban development, climate change adaption and reducing emissions from deforestation. For more information, please contact Elizabeth Lopez, Program Officer: elopez@partners.net

PartnersConnect:

PartnersConnect is the initiative to better connect and make visible our existing network, strengthen its foundation through services and membership benefits and expand that network to engage new collaborators, both individuals and organizations. Members of PartnersConnect will be able to communicate with each other to share experiences, promote opportunities and work with Partners to connect, serve, and change lives. In short, PartnersConnect is the Portal to the Partners of the Americas network.

For more information, please contact Ukiah Busch, Program Officer, ubusch@partners.net

www.partners.net

1424 K Street NW, Suite 700, Washington DC 20005 Tel +1202.628.3300 Fax +1202.628.3306

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SECTION TWO: BOARD OF DIRECTORS 1. OFFICER ROLES 2. 2013 STANDING COMMITTEES 3. 2013 SPECIAL COMMITTEES

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Officers of the Board of Directors Roles and Responsibilities Chairperson of the Board of Directors: • preside at all meetings of the Partners of the Americas, and the Board of Directors • authorized to appoint such committees for advice and consultation as the Chairperson deems advisable • authorized to appoint members to special committees created by the Board of Directors • other duties assigned from time to time by the Board of Directors Vice Chairperson of the Board of Directors: • serves as Acting Chairperson in the event of absence, resignation, removal for cause, or disability of the Chairperson • other such powers and duties as the Chairperson, or Board of Directors, may delegate Treasurer: • experience in financial management matters at the executive level • responsible for the collection of all monies due to the Partners of the Americas • has custody of the funds for the Partners of the Americas • places the funds in such depositories as approved by the Board of Directors • oversees the preparation of regular reports at the direction of the Board of Directors • oversees the preparation of an annual report to be presented to the Board of Directors after audited by a firm of CPAs approved by the Board of Directors • furnishes a bond approved by the Board of Directors in such sums, as the Board of Directors will prescribe, at the expense of Partners of the Americas • performs other duties as assigned by the Board of Directors Secretary: • responsible for the minutes of all Annual Meetings of the Partners of the Americas and the meetings of the Board of Directors • issues proper notices of all such meetings • other duties from time to time as assigned by the Board of Directors

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Partners of the Americas Standing Committees Standing Committees are established to advise, consult and assist in carrying out the Board of Directors functions. These committees are authorized to act for and in the name of the Board of Directors during periods between meetings of the Board of Directors and Special Committees to which both members of the Board of Directors and other persons may be appointed. a. Partnership Development Committee (Standing Committee). Principal functions include strengthening Partnerships and Partner Chapters, establishing and enforcing the Standards of Excellence and Requirements for Charter, establishing and communicating Minimum Requirements applicable to potential nominees seeking election by the Members to the Board of Directors, issuing charters, planning and leading the Congress, identifying issues of concern to Members and Partnerships and assuring meaningful communications and opportunity for dialogue among them and with the Partners of the Americas. b. Resource Development Committee (Standing Committee). Principal functions include fund raising, corporate, governmental and institutional relationships, public relations, and profile and image development, program development and oversight, and budgetary matters.

Special Committees a. Elections Committee (Special Committee). Principal functions include developing and managing the process for elections. The Elections Committee will conduct elections in a manner consistent with these ByLaws and procedures established by and judgments exercised by the Elections Committee with respect to conduct of elections shall be determinative. The Elections Committee: (i) not less than one hundred and five days before the election will solicit nominations for the Board of Directors from the Members; (ii) with the advice of the Board Development Committee, will solicit from among the Members such additional nominees as may be necessary or desirable to establish and maintain a balance of skills and talents among the nominees for each open position on the Board of Directors, and; (iii) not less than thirty days prior to the Congress (annual meeting) will distribute to the Members a list of all qualified nominees with biographical material together with the acceptance of the nominees by the Elections Committee and an absentee ballot to be used in the event a delegate cannot attend the Congress (annual meeting). No member of the Elections Committee may be nominated for election to the

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Board of Directors while serving on that Committee. The Elections Committee will be comprised of at least two persons from the United States and two persons from Latin America and the Caribbean. b. Board Development Committee (Special Committee). Principal functions include identifying, recruiting, introducing, reviewing qualifications and recommending individuals with skills and talents needed on the Board of Directors, on special committees, and as officers of Partners of the Americas. In seeking nominees, the Committee will consider skills, talents, geographic diversity and the needs of Partners of the Americas, as expressed by the Board of Directors from time to time, in order to establish and maintain a balance of perspectives, among the officers and members of the Board of Directors. The Board Development Committee will be comprised of at least two persons from the United States and two persons from Latin America and the Caribbean. c. By- Laws Committee (Special Committee). Each year the Chairperson of the Board of Directors will appoint a By-Laws Committee. The By-Laws Committee will be comprised of at least two persons from the United States and two persons from Latin America and the Caribbean. d. Other Committees (Special Committees). To assist in carrying out its functions and to act during periods between meetings of the Board of Directors, the Board of Directors may create a standing Executive Committee to advise the Board of Directors or the Chairperson may create such special committees as they deem desirable from time to time to advise and consult.

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Partners of the Americas STANDING COMMITTEE STRUCTURE EXECUTIVE COMMITTEE 2012 Cha ir: Mr. Tasso de Castro Lug on Av. César Hilal, 1181, Apto. 203 Condominio Castelamare – Praia do Sua 29052-232, Vitória, Espirito Santo, Brazil (H) (55) (27) 3225-3629 (W) (55) (27) 3223-8192 (FAX) (55) (27) 3315-5299 (Cell) (55) (27) 9981-0279 (E-Mail) tclugon@terra.com.br (E-Mail) seya_lugon@hotmail.com (Skype) tassodecastrolugon

Vice Chair: Dr. Maurice A. Ste rns 3601 Underwood Street Chevy Chase, MD 20815 (H) (301) 654-4525 (CELLULAR) (301) 758-1409 (W) (301) 657-0481 (E-Mail) maurysterns@aol.com (E-Mail) mas@qsdinternational.com Tre asurer: Dr. Paula J. La schober 11533 - 4th Avenue NE Seattle, WA 98125 (H) (206) 363-7474 (Cell) (206) 861-4008 (W) (206) 684-3957 (FAX) (206) 233-2766 (E-Mail) paula.laschober@seattle.gov Se c retary Ms. Nahir Lo i s Francisco Munoz 2987, Apt. 901 Montevideo, 11200, Uruguay (H) 598-2-712-2232

(CELLULAR) (598) 9668-9092 (E-Mail) nahirlois@gmail.com

Pre sident & CEO Mr. Stephen G. Vetter Partners of the Americas 1424 K Street, NW, Suite 700 Washington, DC 20005 (W) (202) 637-6202 (direct line) (FAX) (202) 628-3306 (E-Mail) svetter@partners.net _______ Le gal Counsel:* Alan J. B e rkeley, Esq. Kirkpatrick and Lockhart 1601 K Street, N.W. Washington, D.C. 20006-1600 (H) (301) 656-5303 (W) (202) 778-9050 (FAX) (202) 778-9100 (E-Mail) aberkeley@kl.com (E-Mail) ajberkeley@mindspring.com

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RESOURCE DEVELOPMENT COMMITTEE Cha i r Dr. Paula J. La schober 11533 - 4th Avenue NE Seattle, WA 98125 (H) (206) 363-7474 (Cell) (206) 861-4008 (W) (206) 684-3957 (FAX) (206) 233-2766 (E-Mail) paula.laschober@seattle.gov Vi c e-Chair Va cancy – (Need to Fill)

Me mbers: Alan J. B e rkeley, Esq. Kirkpatrick and Lockhart 1800 Massachusetts Avenue, N.W. Washington, D.C. 20036-1800 (H) (301) 656-5303 (W) (202) 778-9050 (FAX) (202) 778-9100 (E-Mail) aberkeley@kl.com (E-Mail) ajberkeley@mindspring.com Mr. Eugenio (Geno) B o naventura 7300 North Ottawa Avenue Chicago, IL 60631 (H) (773) 775-3967 (W)(847) 523-6365 (CELLULAR) (773) 968-1217 (E-Mail) genobonaventura@comcast.net Ms. Karen G ra ham 20149 NW Kay Rd. North Plains, OR 97133 P. O. Box 1900 (H) (503) 647-0310 (CELLULAR) (503) 310-7316 (E-Mail) kgraham@duckswild.com PO A Foundation, Chair (non-voting) Mr. Matthew Le e , Jr. 609 Hearthstone Lane Marietta, GA 30067-5639 (W) (678) 202-7654 (FAX) (678) 202-7183 (Cell) (404) 831-0695 (E-Mail) matthew.lee@usa.xerox.com Ex-Officio B oard Members: Mr. Tasso de Castro Lug on Stephen G. Vetter President/CEO Sta ff: Horacio Correa, CFO Lindsey Suggs, Director Program Development

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PARTNERSHIP DEVELOPMENT COMMITTEE Cha ir Dr. Christopher B e nnett 30 Newtown Barracks (P. O. Box 1418) Belize City, Belize (H) (501) 223-0665 (W) (501) 223-0404 (FAX) (501) 223-3737 (E-Mail) bennett@btl.net Vi c e Chair Mr. Maurice A. Ste rns 3601 Underwood Street Chevy Chase, MD 20815 (H) (301) 654-4525 (W) (301) 657-0481 (E-Mail) maurysterns@aol.com (E-Mail) mas@qsdinternational.com Pe e r Consultancy (North) Dr. Francis Wa rdle Tomorrow’s Children 2300 S. Krameria Street Denver, CO 80222 (W/FAX) (303) 692-9008 (E-Mail) francis@csbchome.org (E-Mail) wardle00@email.uophx.edu Pe e r Consultancy, Vice Chair (South) Mrs. Betty G á lvez de R eyes Col. Jardines de Merliot Calle Tepeagua #22 Ciudad Merliot, San Tecla Departamento de la Libertad El Salvador, Central América (H) (503) 2289-9698 (W/FAX) (503) 2263-3411 (E-Mail) betty.galvez@salnet.net betty_galvez03@yahoo.com.mx (Skype) betty-galvez Ms. Nahir Lo i s Francisco Munoz 2987, Apt. 901 Montevideo, 11200, Uruguay (H) 598-2-712-2232

(CELLULAR) (598) 9668-9092 (E-Mail) nahirlois@gmail.com

Lic. José Mario Co rona D. Isla La Palma 1863, Colonia Jardines de la Cruz Guadalajara, 44950, Jalisco, Mexico (H) (52) (33) 3645-7246 (CELLULAR) (52) (33) 3170-0078 (W) (52) (33) 3645-7246 (E-Mail) licmario475@hotmail.com Econ. Yraima Mé ndez de Delgado Urb. Colinas de la California, Av. Buena Vista Conjunto la Colonia, Qta. La Marquesita Caracas, 1071, Venezuela (H) (58) (212) 256-5130 (US Number) (281) 404-5367 (CELLULAR) (58) (414) 330-3374 (FAX) (58) (212) 257-9016 (E-Mail) yraimamendez@gmail.com (E-Mail) ymendez@companerosdevenezuela.com Mr. Tibério Paula Pedrosa Mo nteiro Av. Conselheiro Rosa e Silva, 1620, Apto.

1502 Jaqueira 52050-020, Recife, Pernambuco, Brazil (H) (55) 81 3242-5095 (W) (55) 81 3221-9229 (CELLULAR) (55) (81) 8833-7273 (E-Mail) tibamonteiro@gmail.com (E-Mail) tppm@hotmail.com (Website) www.pedrosamonteiro.com

Ex-Officio B oard Members Mr. Tasso de Castro Lug on Stephen G. Vetter, President/CEO Sta ff Matthew Clausen VP, Partnerships and Programs

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Partners of the Americas SPECIAL COMMITTEE STRUCTURE B O ARD D EVELOPMENT D r. Francis Wardle (Chair) Tomorrow’s Children 2300 S. Krameria Street Denver, CO 80222 (W/FAX) (303) 692-9008 (E-Mail) francis@csbchome.org (E-Mail) wardle00@email.uophx.edu Dr. Christopher B e nnett 30 Newtown Barracks (P. O. Box 1418) Belize City, Belize (H) (501) 223-0665 (W) (501) 223-0404 (E-Mail) bennett@btl.net Ms. Karen G ra ham 20149 NW Kay Rd. North Plains, OR 97133 P. O. Box 1900 (H) (503) 647-0310 (CELLULAR) (503) 310-7316 (E-Mail) kgraham@duckswild.com

50 TH ANNIVERSARY COMMITTEE (Need Chair) Dr. Paula J. La schober 11533 - 4th Avenue NE Seattle, WA 98125 (H) (206) 363-7474 (CELLULAR) (206) 861-4008 (W) (206) 684-3957 (FAX) (206) 233-2766 (E-Mail) paula.laschober@seattle.gov Ms. Karen G ra ham 20149 NW Kay Rd. North Plains, OR 97133 P. O. Box 1900 (H) (503) 647-0310 (CELLULAR) (503) 310-7316 (E-Mail) kgraham@duckswild.com Ms. Nahir Lo i s Francisco Munoz 2987, Apt. 901 Montevideo, 11200, Uruguay (H) (598) (2) 709-1967 (CELLULAR) (598) 9668-9092 (E-Mail) nahirlois@gmail.com

Mrs. Alison Mc K ellar 10 Spruce Street Camden, ME 04843 (Cellular) (386) 956-1530 (E-Mail) alisonmckellar@gmail.com (Website) http://alisonmckellar.blogspot.com

Mr. Erik B ra nd 17152 Isleton Avenue Lakeville, Minnesota 55044 (952) 985-4250 (Work) (612) 242-1863 (Cell) erikbrand10@gmail.com

Mr. Tibério Paula Pedrosa Mo nteiro Av. Conselheiro Rosa e Silva, 1620, Apto. 1502 Jaqueira 52050-020, Recife, Pernambuco, Brazil (H) (55) 81 3242-5095 (W) (55) 81 3221-9229 (CELLULAR) (55) (81) 8833-7273 (E-Mail) tibamonteiro@gmail.com (E-Mail) tppm@hotmail.com (Website) www.pedrosamonteiro.com

Sta ff: Steve Vetter, President & CEO Matt Clausen, VP Partnerships & Programs Barbara Bloch, Partnerships Consultant Michelle Nicholson, Asst. Director Comm.

Sherrita Wilkins, Board Liaison

*Updated: 10/28/2013

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AUD IT COMMITTEE Cha ir Mr. Tasso de Castro Lug on Av. César Hilal, 1181, Apto. 203 Condominio Castelamare – Praia do Sua 29052-232, Vitória, Espirito Santo, Brazil (H) (55) (27) 3225-3629 (W) (55) (27) 3223-8192 (FAX) (55) (27) 3315-5299 (Cell) (55) (27) 9981-0279 (E-Mail) tclugon@terra.com.br (E-Mail) seya_lugon@hotmail.com (Skype) tassodecastrolugon Me mbers: Dr. Paula J. La schober 11533 - 4th Avenue NE Seattle, WA 98125 (H) (206) 363-7474 (Cell) (206) 861-4008 (W) (206) 684-3957 (FAX) (206) 233-2766 (E-Mail) paula.laschober@seattle.gov Mr. Tibério Paula Pedrosa Mo nteiro Av. Conselheiro Rosa e Silva, 1620, Apto. 1502 Jaqueira 52050-020, Recife, Pernambuco, Brazil (H) (55) 81 3242-5095 (W) (55) 81 3221-9229 (CELLULAR) (55) (81) 8833-7273 (E-Mail) tibamonteiro@gmail.com (E-Mail) tppm@hotmail.com (Website) www.pedrosamonteiro.com Ex O fficio Board Members Stephen G. Vetter President/CEO Sta ff: Horacio Correa, CFO *Updated: 5/13/2012

ETHICS COMMITTEE Cha ir Dr. Paula J. La schober 11533 - 4th Avenue NE Seattle, WA 98125 (H) (206) 363-7474 (Cell) (206) 861-4008 (W) (206) 684-3957 (FAX) (206) 233-2766 (E-Mail) paula.laschober@seattle.gov Me mbers: Dr. Christopher B e nnett 30 Newtown Barracks (P. O. Box 1418) Belize City, Belize (H) (501) 223-0665 (W) (501) 223-0404 (FAX) (501) 223-3737 (E-Mail) bennett@btl.net Mr. Tibério Paula Pe drosa Monteiro Av. Conselheiro Rosa e Silva, 1620, Apto. 1502 Jaqueira 52050-020, Recife, Pernambuco, Brazil (H) (55) (81) 3088-7355 / (W) (55) (81) 32425095 (CELLULAR) (55) (81) 8833-7273 (E-Mail) tibamonteiro@gmail.com www.pedrosamonteiro.com Va cancy – (Need to Fill) Ex O fficio Board Members Stephen G. Vetter President/CEO Sta ff: Horacio Correa, CFO Le gal Counsel:* Alan J. B e rkeley, Esq. Kirkpatrick and Lockhart 1601 K Street, N.W. Washington, D.C. 20006-1600 E-Mail) aberkeley@kl.com W) (202) 778-9050

Om budsman:* Marilyn Brown, SPHR FosterThomas, Inc. 1788 Forest Dr. | Annapolis MD, 21401 T: 800.372.3626| F: 800.982.7001 (E-Mail) mbrown@fosterthomas.com

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SECTION THREE: APPENDIX 1. BY-LAWS

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Amended and Restated BY-LAWS of the PARTNERS OF THE AMERICAS, INC. November 14, 2009 ARTICLE I. PRINCIPAL OFFICE The principal office of the Partners of the Americas will be in Washington, D.C. ARTICLE II. PURPOSES The Partners of the Americas is a private, apolitical, nonsectarian, non-profit organization, whose purpose is to promote friendship, volunteerism, communication and understanding among the peoples of Latin America, the Caribbean and the United States. The Partners of the Americas links Partnerships representing countries and regions from the Americas for the following purposes, among others: (1) To promote international relationships through joint initiative of the people of the Americas in an active volunteer association so that through common efforts, interchange and mutual cooperation, the common goal of advancing the social and economic well-being of the peoples of the Americas based upon considerations of human dignity and mutual responsibility may be encouraged and otherwise fostered; (2) To work together on common interests such as the educational, cultural, health, social, agricultural, and economic fields, and to aid in every possible manner in the implementation of projects of mutual interest for the American communities; (3) To establish additional avenues of friendship, understanding, involvement, and mutual respect among the peoples of the Americas.

ARTICLE III. SEAL The Partners of the Americas may have a seal of such design as the Board of Directors may adopt. The custody of the Seal will be with the Secretary or Assistant Secretary. The Partners of the Americas may also adopt an official “logo� that shall be used in the prescribed fashion only by Partnerships and Chapters and for authorized activities.

DC-1382782 v2 0903322-00001

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ARTICLE IV. DEFINITIONS SECTION 1. CHAPTER. An association of volunteers duly organized as a national, sub-national or statewide committee for the purposes of the Partners of the Americas and participating in a Partnership in the Partners of the Americas program.

SECTION 2. PARTNERSHIP. A bilateral association of a United States chapter and a counterpart Latin American or Caribbean chapter jointly and actively pursuing the purposes of the Partners of the Americas program.

SECTION 3. CHARTER. Formal recognition by the Board of Directors that a Chapter or Partnership meets the Requirements for Charter established from time to time by the Board of Directors.

SECTION 4. REQUIREMENTS FOR CHARTER. Such (a) organization, (b) program, and (c) implementation standards for chapters and Partnerships as may be adopted and published from time to time by the Board of Directors.

ARTICLE V. MEMBERSHIP SECTION 1. MEMBERS. Any United States, Latin American or Caribbean chapter functioning for a separate and distinct geographic region and meeting the Requirements for Charter will be eligible to receive a Charter and become a Member of the Partners of the Americas. An eligible chapter will receive a Charter as a Member upon submission of an application in writing, and review of the application and final approval of the application by the Board of Directors.

SECTION 2. REGULAR REVIEW OF MEMBERS. On a regular basis to be determined by the Partnership Development Committee of the Board of Directors, and taking into account the particular circumstances of individual Members, and with the objective of reviewing all Members from time to time, the Partnership Development Committee will review the activities of each Member to determine whether the Member is in compliance with the Requirements for Charter, and such Standards of Excellence and other criteria as may be established and published from time to time by the Board of Directors. A Member determined by the Partnership Development Committee to be in compliance with the Requirements for Charter and such Standards of Excellence and other criteria adopted by the Board of Directors will be deemed to be a Member in Good Standing.

SECTION 3. TERMINATION OF MEMBERS. Membership may be terminated or suspended only upon review and final action by the Board of Directors upon the recommendation of the Partnership Development Committee and following a Peer Consultancy Process or such other requirements and procedures established from time to time by the Partnership Development Committee.

SECTION 4. REVOCATION OF MEMBERSHIP FOR CAUSE. Upon the recommendation of the Partnership Development Committee, the Board of Directors, 2

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upon two-thirds majority vote and without prior notice, may suspend for cause membership in the Partners of the Americas of any Member. The Partnership Development Committee will notify promptly the affected Member of such suspension, will provide an opportunity to be heard with respect thereto at the next meeting of the Board of Directors, and may at such meeting or any succeeding meeting revoke the membership of the affected Member.

ARTICLE VI. EQUAL OPPORTUNITY The Partners of the Americas will allow and encourage participation in all of its programs and endeavors by all individuals and groups without regard to and will not discriminate on the basis of race, color, gender, religion, national or ethnic origin, sexual orientation, physical handicap or disability, age, marital status, family responsibilities, matriculation, political affiliation, or any other areas of discrimination prohibited by applicable law.

ARTICLE VII. MEETINGS OF THE PARTNERS OF THE AMERICAS SECTION 1.

MEETINGS.

a.

Congress. An annual meeting, referred to as a Congress, of the Members of the Partners of the Americas will be held. The Board of Directors will determine the date, time and place of the Congress and appoint a President of the Congress to convene and preside over all meetings of the Congress; provided however, that the position of President of the Congress will alternate between a person resident in the United States and a person resident in Latin America or the Caribbean. b.

Notice. At least sixty days' advance written notice of the date, time and place of the Congress, and a provisional agenda will be given to the Members of the Partners of the Americas. c.

Representation and Participation. Each Member may designate a single voting Delegate to represent it at the Congress. Each Member will annually certify to the Partners of the Americas in writing and attested by its Secretary, the identity of its highest elected officer. It is expected that the highest elected officer of each Member will be the Delegate and such individuals will be so recognized by the Partners of the Americas; provided, however, that by appropriate action and certification to the Partners of the Americas, any Member may designate an alternate to represent the Member at such meeting. Officers, board members, individuals representing Members, and the President of the Partners of the Americas may participate in discussions and debates. However, only the Delegate of each Member in Good Standing will be entitled to vote, with each Member having only one vote. d.

Quorum. Unless otherwise provided for in these By-Laws, the Articles of Incorporation, or by statute, Members in Good Standing having at least one-tenth of the votes entitled to be cast shall constitute a quorum. A provision for 3

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absentee voting, established by the Elections Committee, will allow Members in Good Standing to be present for purposes of establishing a quorum. e.

Authority of Members and Congress. The sole authority and responsibility of the Members and the Congress shall be to elect the members of the Board of Directors from the chapters as provided in Article IX, Section 1, but an annual report of the actions of the Board of Directors shall be presented to the Congress at an annual meeting and there shall be a reasonable opportunity for debate and discussion and for the introduction and debate of Advisory Resolutions.

SECTION 2.

VOTING.

a.

Eligibility and Participation. No Member will be permitted to vote in the election for members of the Board of Directors or to participate in debate or discussion or offer Advisory Resolutions at the Congress unless such Member is in Good Standing and unless such Member has paid the established dues to the Partners of the Americas. b.

Elections. Unless otherwise provided for in these By-Laws, the Articles of Incorporation, or by statute, Members in Good Standing who are either present in person or voting by absentee ballot shall elect the members of the Board of Directors from the chapters. The affirmative vote of a majority of the Members casting votes is not required for the election to the Board of Directors. c.

Ballots and Counting of Votes. Voting delegates who are either present in person or voting by absentee ballot shall vote for one candidate among the nominees from each region seeking election to the Board of Directors and the candidate receiving the highest number of votes for each open position on the Board of Directors shall be designated to fill the openings on the Board of Directors d.

Tie Votes. Tie votes for the election of the members of the Board of Directors from the chapters will be resolved by a run-off ballot to take place immediately upon announcement of a tie vote. Voting delegates present in person will be permitted to cast a new ballot. Previously received absentee ballots will be counted in the run-off ballot if the absentee ballot contains the name of at least one of the remaining candidates. In the event a tie cannot be resolved with one runoff ballot, the tie votes will be resolved by drawing straws. e.

Absentee Voting. A provision for absentee voting, established by the Elections Committee, will allow Members in Good Standing to be present for purposes of establishing a quorum and to vote by mail, facsimile, or electronic mail in the election of members of the Board of Directors from the chapters.

SECTION 3. RESIGNATIONS. Any delegate or member of the Board of Directors may resign at any time. Any such resignation will be made in writing, signed, forwarded to the Chairperson of the Board of Directors and such resignation will take effect at the time specified therein, and if no time is specified, at the time of its

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receipt by the Chairperson of the Board of Directors. The acceptance of a resignation will not be necessary to make it effective.

ARTICLE VIII. ANNUAL DUES AND CONTRIBUTION TO PARTNERS OF THE AMERICAS FOUNDATION. SECTION 1. ANNUAL DUES. The Board of Directors will establish the amount of annual dues to be paid by each Member and dates for payment.

SECTION 2. CONTRIBUTION TO PARTNERS OF THE AMERICAS FOUNDATION. The Board of Directors may make periodic or special contributions of Partners of the Americas’ funds to the Partners of the Americas Foundation, a non-profit corporation established under District of Columbia law to promote the purposes and goals of the Partners of the Americas.

ARTICLE IX. BOARD OF DIRECTORS SECTION 1. BOARD OF DIRECTORS. The Board of Directors will consist of up to twenty-two persons consisting of (i) one director from chapters in each of the following regions of the Partners of the Americas, the Caribbean, Central America, Mexico, the Northern Region of Spanish-Speaking South America (Colombia, Ecuador, Peru and Venezuela), the Southern Region of Spanish-Speaking South America (Argentina, Bolivia, Chile, Paraguay and Uruguay), (ii) two directors from chapters in Brazil, (iii) five directors from chapters in the United States, (iv) not less than seven nor more than nine directors elected by the Board of Directors after consultation with the Board Development Committee, and (v) the President of the Partners of the Americas, who shall vote only for the purpose of breaking a tie vote. a.

The twelve directors elected by the Members will be elected at large by the Members of the Partners of the Americas at the Congress following nomination by or for their respective regions. b.

The directors elected by the Board of Directors will be among those identified and proposed by the Board Development Committee taking into account the particular needs of Partners of the Americas and to the extent feasible to achieve geographic and age balance on the Board of Directors.

SECTION 2. TERM. Members of the Board of Directors will serve for terms of three years or until their successors are elected, and their terms will be staggered to the extent feasible in order to assure election each year of approximately one-third of the members of the Board of Directors. In no event may a person serve continuously more than two full terms as a member of the Board of Directors; provided, however, that if a vacancy exists, a person elected as an officer may continue in office as a director elected by the Board of Directors in order to further complete his or her term as an officer, but not to exceed on year.

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SECTION 3. REMOVAL OR SUSPENSION FOR CAUSE. Upon two-thirds majority vote, and without prior notice, the Board of Directors may suspend for cause any member of the Board of Directors. The Board of Directors will notify promptly the affected member of such suspension, will provide an opportunity to be heard with respect thereto at the next meeting of the Board of Directors, and may at such meeting or any succeeding meeting upon two-thirds majority vote, remove such member of the Board of Directors.

SECTION 4. MEETINGS. The Board of Directors may make its own rules and establish its own procedures and will meet at such dates, times and places as it determines; provided, however, that the Board of Directors is expected to meet at least three times annually. A majority of the Board of Directors will constitute a quorum, and in every case the affirmative vote of a majority of the members present and voting will be necessary for the adoption of any resolution except as otherwise provided herein. No action of the Board of Directors at which a quorum is present will be invalidated because of a vacancy on the Board of Directors.

SECTION 5. DUTIES, RESPONSIBILITIES AND AUTHORITY. The duties, responsibilities and authority of the Board of Directors will be, in addition to those imposed or permitted by-law and the Articles of Incorporation: a.

To exercise all the powers and to control and manage the affairs and property of the Partners of the Americas; b.

To appoint a President and fix his or her compensation;

c.

To establish general and specific guidelines and long-term goals for the Partners of the Americas program and to monitor their implementation; d.

To assume a leadership role in raising the funds necessary to assure the success of the Partners of the Americas; e.

To approve the operating plan, establish and oversee the budget, establish investment strategies, and determine the allocation of the financial resources available to the Partners of the Americas. f.

To designate the banks and/or other financial institutions and advisers that will act as depositories and investment managers and brokers for the funds of the Partners of the Americas, and designate those individuals who will be authorized to draw checks and drafts against such funds, and instruct such advisers and managers.

SECTION 6. COMMITTEES. To assist in carrying out its functions and to advise and consult, the Board of Directors shall establish from among its members the following Standing Committees that are authorized to act for and in the name of the Board of Directors during periods between meetings of the Board of Directors and

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Special Committees to which both members of the Board of Directors and other persons may be appointed: a.

Partnership Development Committee (Standing Committee).

Principal functions include strengthening Partnerships and Partner Chapters, establishing and enforcing the Standards of Excellence and Requirements for Charter, establishing and communicating Minimum Requirements applicable to potential nominees seeking election by the Members to the Board of Directors, issuing charters, planning and leading the Congress, identifying issues of concern to Members and Partnerships and assuring meaningful communications and opportunity for dialogue among them and with the Partners of the Americas. b.

Program Management and Resources Committee (Standing Committee). Principal functions include fund raising, corporate, governmental and institutional relationships, public relations, and profile and image development, program development and oversight, and budgetary matters. c.

Elections Committee (Special Committee). Principal functions include developing and managing the process for elections. The Elections Committee will conduct elections in a manner consistent with these By-Laws and procedures established by and judgments exercised by the Elections Committee with respect to conduct of elections shall be determinative. The Elections Committee: (i) not less than one hundred and five days before the election will solicit nominations for the Board of Directors from the Members; (ii) with the advice of the Board Development Committee, will solicit from among the Members such additional nominees as may be necessary or desirable to establish and maintain a balance of skills and talents among the nominees for each open position on the Board of Directors, and; (iii) not less than thirty days prior to the Congress (annual meeting) will distribute to the Members a list of all qualified nominees with biographical material together with the acceptance of the nominees by the Elections Committee and an absentee ballot to be used in the event a delegate cannot attend the Congress (annual meeting). No member of the Elections Committee may be nominated for election to the Board of Directors while serving on that Committee. The Elections Committee will be comprised of at least two persons from the United States and two persons from Latin America and the Caribbean. d.

Board Development Committee (Special Committee). Principal functions include identifying, recruiting, introducing, reviewing qualifications and recommending individuals with skills and talents needed on the Board of Directors, on special committees, and as officers of Partners of the Americas. In seeking nominees, the Committee will consider skills, talents, geographic diversity and the needs of Partners of the Americas, as expressed by the Board of Directors from time to time, in order to establish and maintain a balance of perspectives, among the officers and members of the Board of Directors. The Board Development Committee will be comprised of at least two persons from the United States and two persons from Latin America and the Caribbean.

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e.

By-Laws Committee (Special Committee). Each year the Chairperson of the Board of Directors will appoint a By-Laws Committee. The By-Laws Committee will be comprised of at least two persons from the United States and two persons from Latin America and the Caribbean. f.

Other Committees (Special Committees). To assist in carrying out its functions and to act during periods between meetings of the Board of Directors, the Board of Directors may create a standing Executive Committee to advise the Board of Directors or the Chairperson may create such special committees as they deem desirable from time to time to advise and consult.

SECTION 7. VACANCY. The Board of Directors on an interim basis may fill any vacancy in the Board of Directors.

ARTICLE X. ACTION WITHOUT MEETING Any election which may take place at an annual meeting (Congress) or any action which may be taken at a meeting of the Board of Directors may be taken without a meeting if a consent in writing setting forth the action so taken is signed by all of the Members in Good Standing or members of the Board of Directors as the case may be. Such consent will have the same force and effect as a unanimous vote.

ARTICLE XI. WAIVER OF NOTICE Whenever notice is required to be given to any Member or member of the Board of Directors under the provisions of law or under the provisions of the Articles of Incorporation or these By-Laws, a waiver thereof in writing signed by the person or Member entitled to such notice, whether before or after the time stated therein, will be equivalent to the giving of such notice. Attendance at any meeting will be equivalent to the execution of a waiver.

ARTICLE XII. OFFICERS SECTION 1. OFFICERS. The officers of the Partners of the Americas will be a Chairperson of the Board of Directors, a Vice Chairperson of the Board of Directors, a Treasurer, and a Secretary who shall be elected by the Board of Directors from among its members. The Board of Directors will appoint a President and establish qualifications for such Vice President(s) and an Assistant Secretary and an Assistant Treasurer, as it deems necessary. The President, once appointed, is the chief executive officer of the Partners of the Americas.

SECTION 2.

ELECTION OF OFFICERS

a.

Two persons resident in the United States and two persons resident in Latin America or the Caribbean will fill the officer positions of Chairperson, Vice Chairperson, Treasurer and Secretary.

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b.

The position of Chairperson will be filled by a person resident in the United States, or by a person resident in Latin America or the Caribbean. The position of Vice Chairperson will alternate with the position of Chairperson each term so that one such office will be filled by a person resident in the United States and the other position by a person resident in Latin America or the Caribbean. c.

A person resident in the United States will fill the position of

Treasurer. d.

A person resident in Latin America or the Caribbean will fill the position of Secretary.

SECTION 3. TERMS OF OFFICE. The terms of office of the Chairperson of the Board of Directors, Vice Chairperson, Treasurer and Secretary will terminate when their terms as members of the Board of Directors end and their successors are elected; provided, however, that in no event may any officer serve more than one full three-year term in any one office.

SECTION 4. REMOVAL OR SUSPENSION FOR CAUSE. Upon two-thirds majority vote, and without prior notice, the Board of Directors may suspend for cause any officer of the Partners of the Americas. The Board of Directors will notify promptly the affected officer of such suspension, will provide an opportunity to be heard with respect thereto at the next meeting of the Board of Directors, and may at such meeting or any succeeding meeting, upon two-thirds majority vote, remove such officer.

SECTION 5. VACANCIES. In the event of the resignation, removal for cause, or death of the Chairperson of the Board of Directors, Vice Chairperson, Secretary or Treasurer, the Board of Directors may fill the vacancy on an interim basis.

SECTION 6.

DUTIES AND POWERS.

a.

Chairperson of the Board. It will be the duty of the Chairperson to preside at all meetings of the Partners of the Americas, and the Board of Directors.

The Chairperson is the senior elected officer of the Partners of the Americas, and will have such duties as may be assigned from time to time by the Board of Directors, and is authorized to appoint such committees for advice and consultation as the Chairperson deems advisable and to appoint members to special committees created by the Board of Directors. b.

Vice Chairperson of the Board. The Vice Chairperson will serve as Acting Chairperson in the event of the absence, resignation, removal for cause, or disability of the Chairperson, and will have such other powers and duties as the Chairperson, or Board of Directors, may delegate. c.

Secretary. The Secretary will be responsible for the minutes of all Annual Meetings of the Partners of the Americas and the meetings of the Board of

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Directors, and will issue proper notices of all such meetings and will perform other such duties as will from time to time be assigned by the Board of Directors. d.

Treasurer. The Treasurer must have experience in financial management matters at the executive level. The Treasurer will be responsible for the collection of all monies whatsoever due the Partners of the Americas and have custody of the funds for the Partners of the Americas and place the same in such depositories as may be approved by the Board of Directors. The Treasurer will oversee the preparation of regular reports at the direction of the Board of Directors and will oversee the preparation of an annual report to be presented to the Board of Directors after audit by a firm of chartered or certified public accountants approved by the Board of Directors. The Treasurer will perform such other duties as may be assigned by the Board of Directors. The Treasurer will, at the expense of the Partners of the Americas, furnish a bond approved by the Board of Directors in such sums, as the Board of Directors will prescribe. e.

President. The President will be the chief executive officer of the Partners of the Americas and will direct the day-to-day activities of the Partners of the Americas in a manner prescribed by the Chairperson and the Board of Directors and will have the authority to appoint the Vice President(s). f.

Vice President(s). The Vice President(s) will have such qualifications as the Board of Directors may require. The Vice President(s) may be appointed and terminated by the President and will be responsible for such duties as will from time to time be assigned by the President. g.

Assistant Secretary. The Assistant Secretary will have such qualifications as the Board of Directors may require. The Assistant Secretary will be responsible for such duties as will from time to time be assigned by the Board of Directors, the Chairperson, the President or the Secretary. h.

Assistant Treasurer. The Assistant Treasurer will have such qualifications as the Board of Directors may require. The Assistant Treasurer will be responsible for such duties as will from time to time be assigned by the Board of Directors, the Chairperson, the President or the Treasurer. i.

Multiple Offices. No individual may simultaneously hold more than one of the above-mentioned offices. j.

Bonds. Bonds will be furnished by such officers in such amounts as the Board of Directors will prescribe. The Partners of the Americas will pay all costs.

ARTICLE XIII. INDEMNIFICATION OF DIRECTORS AND OFFICERS SECTION 1. INDEMNIFICATION. The Partners of the Americas will indemnify each member of the Board of Directors and each officer, whether or not then in office, against all expenses actually and necessarily incurred, including but not 10

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limited to judgments, costs, and counsel fees, in connection with the defense of any action, suit, or proceeding to which he or she is made a party because he or she is or was a board member or officer of the Partners of the Americas. There will, however, be no right to indemnification in relation to any matter in which any such person has been adjudged liable for gross negligence or reckless misconduct in the performance of his or her duties to the Partners of the Americas. The foregoing right of indemnification will not be deemed exclusive of any other right to which such board member or officer may be entitled under any by-law, agreement, resolution, statute, court decision, or otherwise.

SECTION 2. INSURANCE. The Partners of the Americas will have the power and authority to purchase and maintain insurance on behalf of any current or former board members or officers against any liability asserted against such person as a result of his or her status as a board member or officer of the Partners of the Americas.

ARTICLE XIV. FISCAL YEAR The fiscal year of the Partners of the Americas will commence on January 1 of each year and end on December 31st of each year.

ARTICLE XV. RULES OF ORDER Unless otherwise prescribed by these By-Laws, the Articles of Incorporation, or by duly adopted resolution of the Board of Directors, as the case may be, meetings of the Board of Directors and the annual meeting (Congress) and all committee meetings will be conducted in accordance with the procedures of Robert's Rules of Order.

ARTICLE XVI. AMENDMENTS These By-Laws may be amended, repealed, or altered, in whole or in part, by the Board of Directors. The Board of Directors, any Member of the Partners of the Americas, or the By-Laws Committee may propose amendments to these By-laws, which the By-Laws Committee will consider. Any proposed amendments and the report and recommendations of the By-Laws Committee with respect thereto will be sent to the Board of Directors and circulated to the Members at least sixty days before the Board meeting at which the Board of Directors may consider and act upon such amendments.

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PART II

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SECTION ONE: AGENDA AND BOARD CALENDAR 1. AGENDA 2. ANNUAL BOARD CALENDAR

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INTERNATIONAL BOARD TELECONFERENCE Thursday, November 7, 2013 1:00 p.m. – 3:00 p.m. (EST) Washington, DC Partners of the Americas International Office - Large Conference Room I.

Call To Order...............

Tasso de Castro Lugon, Chairman

II.

Roll Call........................

Tasso de Castro Lugon, Chairman

III.

Minutes.........................

Tasso de Castro Lugon, Chairman

IV.

New Board Member Induction..........

Tasso de Castro Lugon, Chairman

V.

President's Report.......

Steve Vetter, CEO/President

VI.

Treasurer's Report.......

Paula Laschober/Horacio Correa Treasurer/ CFO

VII.

Committee Reports a) Resource Development b) Partnerships Development c) Board Development Committee

Paula Laschober/ Lindsey Suggs Maury Sterns /Matt Clausen Francis Wardle/Sherrita Wilkins

VIII.

Old Business a) Information Items i. ii. iii. iv.

Board Outreach to Chapters PartnersConnect Update 100K Strong Update Unrestricted Revenue Plan – Kosovo Addis v. Partners 50th Anniversary Plan vi. Strategic Planning Update & Performance Reviews b.) Discussion Items i. Partners 50th Anniversary Budget

Maury Sterns, Vice Chair Matt Clausen Matt Clausen Steve Vetter/ Michelle Nicholson Matt Clausen/ Steve Vetter Steve Vetter

Horacio Correa/ Steve Vetter

c.) Action Items i.

Draft 2014 Budget

Horacio Correa/ Steve Vetter

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IX.

New Business a.) Action Items i. Appoint Executive Officers ii. Appoint New Standing & Special Committee Officers iii. 2014 Board Meeting Schedule

X.

Adjournment

XI.

Closed Executive Session

Tasso Lugon/ Sherrita Wilkins Tasso Lugon/ Sherrita Wilkins Sherrita Wilkins

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Annual Board Meeting Calendar 2014 Schedule Date

Time

Type

February 27th

1:00pm – 3:00pm

Teleconference

June 26th

1:00pm – 3:00pm

Teleconference

September 23-25

TBD

In – person Florianopolis, Brazil

November 13th

1:00pm – 3:00pm

Teleconference

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SECTION TWO: MINUTES 1. MAY 2013 2. BOARD ELECTION FORUM

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Partners of the Americas, Inc. Board of Directors Meeting Minutes May 22, 2013 A meeting of the Board of Directors ("Board”) of Partners of the Americas, Inc., a District of Columbia nonprofit corporation ("Corporation"), was held in Greeley, Colorado at 9:00 a.m. EDT on May 22, 2013.

Chairman Tasso de Castro Lugon calls the meeting to order at 9:12am and conducts the roll call.

In addition to Mr. Lugon, the following directors were present: Maurice Sterns, Paula Laschober, Francis Wardle, Karen Graham, Jose Mario Corona, and Yraima Mendez. Staff in attendance included Stephen Vetter President & CEO, Matthew Clausen, Horacio Correa, Sherrita Wilkins, Taylor Nelson and Alan Berkeley, legal counsel to the Corporation who participated via telephone.

Miss Wilkins recorded notes during the meeting. Board members Christopher Bennett, Eugenio Bonventura, Tiberio Monteiro and Betty Galvez de Reyes were not in attendance but sent their apologies in advance. Chairman Tasso Lugon notes that Secretary Nahir Lois has tendered her resignations and is no longer a member of the Corporation’s Board.

After establishing quorum, Mr. Lugon presents the minutes from the previous Board meeting. With no outstanding questions or concerns to address, Ms. Laschober makes a motion to approve the minutes. Mr. Sterns seconds the motion and the minutes are approved unanimously.

In his opening remarks Mr. Lugon mentions that his tenure as Chairman is ending but that many of his goals for the Corporation have been achieved during that time. He gives special focus to the ongoing progress of the PartnersCampus initiative to increase youth participation and leadership in the network at the university level.

Mr. Lugon passes the floor to Mr. Steve Vetter to present his President’s report. Mr. Vetter thanks Chairman Lugon for inspiring the network through positive, open leadership and for reinforcing opportunities for Chapters to revitalize themselves. Mr. Vetter then reports on the recent visit of Mexico’s former President Vicente Fox to the international office and his new interest in Partners’ programs. Additionally, Mr. Vetter reviews the Corporation’s key initiatives, noting positive movement toward acquiring start-up funds for the 100,000 Strong in the Americas initiative, the upcoming launch of the new Department of Labor funded anti-child labor program called EducaFuturo, and the anticipated renewal of the USAID funded Farmer to Farmer program. Mr. Vetter also comments on the Corporations efforts to generate a steady stream of unrestricted revenue through new undertakings, such as the PartnersMarket, an online store set to launch in the summer, and a proposal to undertake an aggressive, multi-year online marketing and fundraising campaign with the consulting firm Kosovo-Addis. He further summarizes the Corporation’s financial position and plan to reverse the 2012 deficit through a strategy of diversifying funding sources, expanding current programs and bringing in unrestricted revenue.

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Mr. Wardle asks about the status of continued funding for the A Ganar program through the IDB and if Partners foresees any challenges with implementing the Farmer to Famer program in Haiti that are comparable to the issues A Ganar faced. Mr. Vetter explains that the IDB needs to clarify expectations and spending issues related to the A Ganar program in order to move forward with negotiations for future funding, and that he is concerned by their overall lack of responsiveness and clear communication regarding these items. He comments that the challenges faced in Haiti with A Ganar are not applicable to the Farmer to Famer program because of the firmly established partnerships that already exist in-country and the sustainability of previous food security programs.

In keeping with the agenda Ms. Laschober presents the treasurer’s report. The Corporation ended 2012 in a deficit, but she notes 2010 and 2011 as years that ended with positive net balances. Ms. Laschober summarizes the current budget, underscoring the anticipated board contribution of $12,000 which reflects an expected individual board donations of $1,000 per member. She further explains that the Corporation is expecting a strong year in the acquisition of new and current grant awards which corresponds with the budget projection to generate $67,000 in revenue by year’s end to reduce the deficit. When viewed together Partners, Inc. and Foundation show positive assets, she explains, and further adds that the Foundation is on track to hit the $1M target by 2014.

Ms. Wardle asks why the Corporation’s insurance costs have increased and if the 50th Anniversary budget will be a neutral budget. Ms. Laschober responds that the 50th Anniversary will be conservative but is expected to be positive with more volume and sponsorship. Mr. Correa explains that the increase in insurance is due to new policies and coverage protections regarding risk management.

Mr. Sterns asks for a motion to approve the Treasurer’s report, Chairman Lugon moves and the report is accepted unanimously.

In keeping with the agenda, Chairman Lugon passes the floor to the Resource Development & Finance Committee (RD&F) to present their report. Ms. Laschober reports that $23M in proposals have been submitted within the first five months of the year by the Program Development unit and are pending response. She further highlights that the $12M Haiti Nutrition Program won will boost the Corporations agriculture and food security portfolio. Also discussed by Mr. Vetter and Mr. Wardle were options to explore a partnership with Rotary International and develop a fee-for-service volunteer model that would generate revenue. Mr. Vetter asks to work closely with Ms. Laschober in following up with Rotary to gauge their interests.

The floor shifts to Mr. Sterns to present the Partnerships Development Committee report. Mr. Sterns describes that the PartnersConnect platform has been upgraded to include a project library which emphasizes the importance of sharing effective projects, lessons learned and achievements to other groups for replication. He also adds that the Board Motivators initiative has progressed with another round of reports from the Chapters and he expresses his hope that the new board will continue to carry out this initiative.

Mr. Francis Wardle assumes the floor to provide the Board Development Committee Report. The

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2012 needs assessment revealed that the board’s biggest areas for growth were fundraising expertise and financial acumen, he explains. To address these needs the committee revised the board member position descriptions for both the Corporation’s International Board and Foundation Board. He specifies that the fundraising goal for the International Board has been set at $1,000 while the Foundation Board’s goal has been raised to $5,000, the latter being higher to attract heavy-hitters that can grow the Foundation’s endowment. Ms. Laschober suggests instituting a board filing fee of $100 to all nominees running for a position on the board, including incubents. Mr. Wardle resolves to implement an initial board filing fee of $100 to be reviewed by the committee periodically. Mr. Lugon moves to accept the resolution, Ms. Laschober seconds and the resolution is approved unanimously.

Mr. Wardles reviews the seats and executive offices that need to be filled by the next board meeting: US (3), Caribbean (1), Central America (1), Mexico (1), Brazil (2), Northern-cone South America (1) as well as the posts of Chair, Vice Chair, Treasurer and Secretary. In his conclusion, he remarks that the committee plans to meet with the board liaison, Sherrita, on a regular basis to notify the network within the timeframe set by the bylaws, conduct elections and announce the new members by November.

Mr. Lugon moves to accept the committee reports. The motion passes.

In accordance with Old Business, Mr. Sterns reassumes the floor to provide an overview of the board’s outreach to Chapters. He attributes much of the initiative’s recent success to the adoption of alumni board members as motivators, which has allowed the board to assign a smaller, more manageable number of Chapters to each member for outreach. A deadline of October 31 st is requested by Mr. Sterns for the board to touch-base at least once with each of their assigned Chapters and provides a summary of those interactions. The board motivators provide a vital level of personal interaction and reinforcement to the network that is not found in PartnersConnect, he adds.

Ms. Graham comments that engaging Chapters through this form of outreach is enriching and that the Chapters appreciate the board’s interest and attention to their needs. Ms. Mendez asks to be reassigned to Spanish-speaking chapters and receive their contact information so that she can start engaging them. She also asks if there are funds available to visit Chapters in person. Mr. Sterns agrees and reassigns Guyana and Haiti to another board member, but alerts her that the board does not have resources available for in-person visits.

Matt Clausen then provides an update on affiliations. He projects that 78 out of 95 Chapters will complete the rechartering process, and of that number 67 have already finished. Mr. Clausen notes that this projection is lower than expected but other indicators of growth are show in the rising number of PartnersCampuses, now at 22, and Country affiliates, now at 6 highlighting organizations like ICA and FUDELA as examples. Mr. Clausen also recaps the current status of PartnersConnect, at the non-paying level there are 1,228 individual friends and 38 organizational friends with various levels of profiles. At the paying “partner” level there are 20 individuals registered and several organizations. Overall the Corporation’s presence in the hemisphere is in a phase of consolidation and

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growth, but special focus needs to be on strengthening our existing Chapters and reinforcing their role and importance, he notes.

Mr. Clausen continues into an overview of the 50 th Anniversary plan and budget, describing the threepart framework of celebrations that start now and go until 2015. Key activities include an oral history project, strategic programmatic launch events in DC and then a capstone convention. The 50th Anniversary committee spent time going over the budget model so the revenue will be positive and nominated Karen as the Chair, he shares and then notes that committee approved a request to have an additional month to determine the exact location of the convention and finalize the budget.

Chairman Lugon moves to further accept the extension, Mr. Wardle seconds and the motion passes.

The meeting shifts into New Business and Taylor Nelson presents the cover gatefold of the 2012 annual report, with At the Threshold as the theme. Adopted from the board’s feedback in 2011, Ms. Nelson shares that the new annual report includes feature stories from the Chapter network. She also mentions that the final report will be published and available after the 2012 financial audit is completed. While Mr. Vetter commends the Communications unit for their work on the annual r eport, Ms. Nelson hands each board member a flash-drive of communications materials, program onepagers, letter-head templates and social media guides to use and share with their Chapters.

In keeping with the agenda, Ms. Wilkins takes the floor to describe the President’s Internship Program (PIP), offered to students and young professionals at the Corporations’ International office in Washington D.C. Ms. Wilkins further explains the core components of the program, its pricing structure, and how internship opportunities with PIP can be accessed online via Partners’ website.

Mr. Vetter assumes the floor to discuss the Corporation’s proposal to build a steady stream of unrestricted income through the support of Kosovo-Addis, online marketing and fundraising experts who specialize in working with international nonprofits. He describes a five year plan designed to generate $300K in revenue for the Foundation to strengthen the network and minimize organization exposure to deficits. He requests approval to solicit the Foundation for $100K in start-up capital for the initiative which is costed out at $140K per year for Kosovo-Addis’ services. The plan is to use seed money from the Foundation to start the initiative, but fundraise the remainder of this year and next year’s operating fees through private sources.

A discussion of the proposal takes place in which Mr. Wardle asks if the strategy includes a legacy giving component and if Partners is committed to the full five year contract with Kosovo -Addis.

Legacy giving will likely be a long-term component of the strategy but it hasn’t been discussed in detail at this stage, Mr. Vetter responds. He also mentions that the contract with Kosovo -Addis includes back-out clauses that protect the Corporation and allow a smooth exit if the expectations outlined in the agreement are not met. Ms. Laschober points out that the plan seems one -sided to

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the U.S. and asks if year two of the strategy will include outreach to LAC. Mr. Correa thanks Ms. Laschober for her feedback and responds that the plan will start in the U.S. but grow to scale over time.

Mr. Sterns motions to recommend the Corporation’s proposal to the foundation board for the investment of transfer of $100K. Mr. Wardle seconds and the motion passes.

The final item on the agenda is a review of the Audit Report presented by Andres Alexandrou of Gelman, Rosenburg, & Freedman. The board reviews the draft audit report in their packets which is the unqualified & unmodified opinion, as Mr. Alexandrou notes. He continues his presentation with a walkthrough of the financial statements, commenting that the organization has a robust balance sheet of $19M, but that net assets are most important and the Corporation only has $204K in unrestricted resources. Total expenses are consistent with 2011 but revenue is less, putting the organization in a deficit position of $401K. An uptick gains from investments has produced $100K of growth in the Foundation. Mr. Alexandrou explains that the audit produced an overall clean opinion.

Ms. Laschober motions to accept the audit report. Ms. Graham seconds and the motion passes.

Before closing Mr. Vetter presents a tribute to Chairman Lugon for her service on the board and has a volunteer leader within the network. Ms. Laschober echoes these remarks and Mr. Sterns moves to make Mr. Vetter an honorary member of the International Board. The motion is approved unanimously.

With no further business the meeting was adjourned at 12:17pm. ************************ Respectfully Submitted,

Tasso de Castro Lugon Chairman, Partners of the Americas, Inc.

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SECTION THREE: PRESIDENT’S REPORT

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President’s Report November 2013 “It was the age of wisdom; it was the age of foolishness…”

- Charles Dickens The closing of the US Government for 16 days forced the cancellation of one of our most promising official “launches” with 100,000 Strong1 at the State Department and forced the cancellation of the inauguration I had planned to attend of the recently won and important Haiti Nutrition and Food Security program in Port Au Prince. We are excited by the renewal of the USAID funded Farmer to Farmer program, but the inability of the US Congress to pass the Farm Bill has resulted in a reduced allotment of grant funds for this year, and creates uncertainty as to the program’s future (as noted in Horacio’ s Financial report). While this took a considerable amount of “air out of our sails,” we continue to push forward in a number of areas. In each of these three important programs we are rescheduling and restructuring but the delays cost us in multiple ways.

Our collective “wisdom” instructs us to keep “our eye on the prize” to diversify our portfolio as we push forward toward less dependency on government grants.

Our Board Meeting: Our November board meeting is especially important and timely for a number of reasons.  First, I would like to welcome each of the six new board members – Jan, Erik, Binka, Wayne, Raaida, and Lisa who will be attending their first virtual International Board meeting, as well as, Tiberio and Mario for committing to renew their terms on the board. In the same accord, I’d like to thank again the six board members who are stepping down – Tasso, Maury, Paula, Chris, Betty and Francis – your leadership has been invaluable.  To insure a smooth transition among the leadership, we need to approve a continuation of Tasso and Maury as Chair and Vice Chair, and we need to appoint a new Treasurer and Secretary to the Board.  Our committees need to be reconfigured and we need new officers to be chosen.  We also need to carefully review the: o Draft 2014 budget that Horacio has prepared. o Proposed board meeting calendar for 2014 o Upcoming 50th Anniversary meeting in Brazil, its related events/activities, and corresponding budget.

While the initial briefing materials have been prepared for the new board members we also know that we need to continue to orient and send you additional information. We plan to employ a variety of methods to make the board fully abreast on the current state 1

100,000 Strong – 100,000 Strong in the Americas is President Obama’s signature education initiative in the Americas designed to increase study abroad within the hemisphere to 100,000 both north and south by 2020. To learn more about Partners’ leadership role in this initiative go to www.100Kstrongamericas.org

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of all of our initiatives and the role you’ll play in driving the organization forward. As a first report I’m going to offer a longer than usual report to provide additional background to the new members. I encourage everyone to read all of the related program and financial reports.

Executive Summary: The past six months have been a time of intense work on the part of all of our staff. As Lindsey Suggs notes in her Program Development (PD) report, “Since January 2013, we submitted 20 proposals totaling $57 million. Of those 20, we won nine (9) totaling $23 million, lost ten (10) totaling $33 million, and are still waiting to hear on one proposal totaling $1.5 million.” Matt Clausen notes in observing the growth of many new Department of State funded programs and the 100,000 Strong in the Americas Initiative, “Never before in recent history has Partners attracted so many diverse major private contributions in just one year.” But Horacio offers a sober note of concern in his report, “We entered the year with adequate revenue, as reported in our May report. As in 2012, the spending rate has been our greatest challenge. With two months remaining in the year and with reports through September, our projection is that we will end the year with a $50K deficit.” I’m delighted to report to the board that we basically have all of our program funds raised for 2014 but we will need to fundraise even more to eliminate our budget and be able to enter 2015 on strong footing. My overall sense of Partners is that we are shifting into a higher gear of fundraising and project implementation but need to temper and adjust this growth rate with more attention to operations and our management of budgets.

Finance and Administration. Horacio has performed well as our new Vice President of Operations. He is investing himself heavily in the day to day operations, working closely with staff to move us forward and remedy issues with under spending. For our current fiscal year of 2013 and for next year as well we have entered the year with all of our funding in place. But implementing programs in difficult and challenging countries that are going through high levels of violence or political change is never easy. So Horacio is working closely with me and our program directors to make sure that we cover our current deficit and build the financial future of Partners. Highlights of the financial report are captured in this summary statement: While we entered the year with adequate revenue, our greatest challenge has been spending those funds according to schedule. For the quarter ending September 30th, we are running a deficit of $324K which we now project to be reduced to $50K based on the program directors spending projections for the remaining of the year. The challenges of working in high conflict countries such as our A Ganar program in Guatemala and Honduras, and implementing our DOL program in the politically polarized Ecuador are just two of the explanations for the slow-down in

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spending. Revenues (restricted and unrestricted) were $4.7 million compared to an annualized figure of $5.9 million through September. Administrative expenses were $1.5 million, in-line with projections and our overhead recovery (NICRA) was $1.1 million, lower than expected by $471K, due to program under-spending.

While the end of September figures indicate a less than optimal rate, we have instituted a series of management oversight and staff performance reviews to insure that we meet our spending goals to minimize any further deficit.

As you will see in the other reports, 2013 has been a year of unexpected ups and downs. We were excited to win the $12 million USAID Haiti Nutrition program, but we recently learned we lost the $9 million DOL Colombia proposal. We successfully renewed the $8 million Farmer-to-Farmer program for another 5 years, although $1.0 million of the funding is only available for the first year until the farm bill passes. It’s also a year of many new and exciting opportunities as you will see in the Program Development report. We finally have a strong partner in Kosovo-Addis to pursue unrestricted revenues, and the 100,000 Strong in the Americas is now beginning to generate grants and revenue. Preparations for the 50th anniversary and Convention are in full motion.

In terms of 2014, I’m including a draft of our next year budget for your review.

The final budget will be submitted for your approval at the end of January. We are entering 2014 having already raised $8.3 million in revenues, a 19% increase when compared to last year. Against this, we are submitting an administrative budget of $2.1 million, a 5% increase when compared to last year.

Program Areas I: Chapters, Universities, Language and Volunteers. I want to begin my summary of the program areas with an analysis of how we are trying to build from our strength and bring together programs that reinforce our chapters, build our network and lay the groundwork for financial growth and sustainability. The isolation and “silo effect” we have faced at Partners in so many areas has been one of our weaknesses. As you will see in the growing area of working with chapters, PartnersCampuses, and universities through 100,000 Strong, each element or program is separate but they come together in a synergistic way. In this particular presentation I’m going to offer a seven-step series or formulation of the inter-related programs, so bear with me. They form the core of a highly concerted effort by Partnerships and Leadership Programs (PnP), Communications and I to move Partners forward in a dynamic way:

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1. 100,000 Strong in the Americas: we are in the initial stages of implementing the $1.0 million State Department grant and, with the $150,000 Ford Foundation Grant to cover personnel costs, we have hired Lee Tablewski as the Director of the Initiative. He reports directly to Matt Clausen who has been heading up this important initiative as the Senior Director of 100K Strong. President Obama championed the Initiative in his visit to Mexico and an op-ed by Andres Oppenheimer endorsing this Initiative has generated growing interest and support.

Secretary of State Kerry had planned a formal launch for early November but the closure of the US Government forced a postponement. We have advanced the 100,000 Strong in the Americas initiative to achieve six (6) winning proposals for $3,650,000 in resources delivered or firmly committed: Funding for 100,000 Strong Amount o $ 1 , $1,000,000 0 0$1,000,000 0 , 0$1,000,000 0 0$250,000 D O$250,000 S , $150,000

Donor

Type

U.S. State Department

Government

Santander

Private

ExxonMobil

Private

Freeport McMoRan Copper & Gold Foundation

Private

Coca-Cola

Private

Ford Foundation

Private

o $ 1 Total: $3.65M , 0 0 We are currently receiving proposals to award ten grants of $25,000 each to Latin American or Caribbean universities before the end of the year. One of the important and integrating aspects of this Initiative is that it is bringing universities to join and affiliate with Partners through PartnersConnect. And those Chapters that already have a strong alignment or affiliation with a university are already positioned to compete for these grants.

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2. PartnersConnect. We continue to “iron out the wrinkles” and strengthen PartnersConnect and this could not have come at a more important time. Here is just one illustration of why PartnersConnect is so important: we now have 165 universities that have joined us as “friends” and five that are dues paying “partners.” The State Department discouraged us from promoting the dues paying option which explains in part our shortfall in unrestricted income. But the projection for even more growth of University affiliates is promising and related to the grants we will be managing through the Partners Foundation 100,000 Strong Innovation Fund.

3. PartnersCampus. 23 universities are now members of PartnersCampus and 129 students and faculty attended the recent PartnersCampus convention in Medellin.

The event was supported by the Department of State Education and Culture program, the Antioquia-Massachusetts Partnership, SENA and numerous other universities and institutions the event was named one of the ten most important events of the week in Medellin by HugeCity.com.

4. President’s Internshipt Program (PIP). The interest in PIP grows and the one stumbling block we have is helping internationals students secure J-1 Visas. But in all of our dealings with universities through 100K Strong, the search for reallife experience through internships is a hot topic. This year we over 30 interns at Partners and we hope to have a growing percentage of these who are paying participants through their universities.

5. English, Bi-National Centers, Chapters and our 50th Anniversary. Our convention in Medellin revealed what we are now referring to as The Power of Three which refers to what happens when a Chapter works closely with a bi-national center and a local university. These are naturally aligned organizations, so when they come together they create a kind of strength not always observed in stand-alone chapters. It was out of this observation that we decided to co-host our 50th Anniversary with ABLA, the regional association of bi-national centers in Florianopolis, Brazil, September 23-25 of next year. This takes on strategic importance for Partners because language training is a critical element of connecting the hemisphere that we foresee playing a key role in the exchange of students through 100,000 Strong in the Americas. In meetings with ABLA they pointed out that their strength is in knowing how to teach English, but need help in learning how to recruit, train and support volunteers. They do not have enough funding to support or respond to all of the growing interest in language, hence their need for volunteers and their interest in working with Partners.

6. Language: SENA Colombia. While we are working with ABLA to explore how we can work together to mobilize volunteers to teach language, SENA is pushing hard for us to come up with a proposal to send 150 volunteers to teach English in six month intervals. What informs our response are the “Oregon/Costa Rica language training exchanges.” We are working with Karen Graham and Penny McDonald to develop an informed, long term approach to this challenging opportunity. Note: Colombia, like many countries has passed a law to become bi-lingual in English.

And Colombia, which prides itself on speaking some the best Latin American

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Spanish, is now offering scholarships to foreign students to come to Colombia to learn at institutes around the country. Imagine: we might see US universities, in coordination with some of our chapters, who want to compete for 100K Strong grants to develop partnerships through and around the topic of learning better Spanish and English.

7. Language Volunteers: An Organizing Principle? I’ve often observed and commented on how many international NGOs have a central organizing program for their volunteers that acts like a default or “go-to” program area. For example, Rotary chose the elimination of Polio as theirs at one point, and the Lions chose vitamin A deficiency. Their volunteers continued to work in a wide range of interests but these programs served as the core organizing impetus to much of their work. I’ve always thought that Partners needs something like this and wonder now if language and mobilizing volunteers to teach language might be that core program… this could be a topic of discussion at our 50th Anniversary Convention. Nonetheless, there can be no doubt that in historical terms the interest in language grows, English for much of Latin America and Spanish and Portuguese for North Americans.

Program Areas 2: PartnersConnect, Communications, Better Business Bureau Rating & Kosovo-Addis Consultancy: The importance of PartnersConnect cannot be underestimated. It is our best chance to finally map, reveal and grasp the actual nature and size of our network and to allow us to engage and affiliate all of those organizations and individuals who wish to be associated with us. Our belief is that “we are a network much larger than we realized.” But PartnersConnect cannot be fully understood alone as presented on our web and there are still significant technical and narrative/ communications challenges before us. Yet, some of the most critical “parts of the puzzle” have come together and they are helping us move into the next phase of development – those essential elements are as follows: our BBB accreditation, the growing strength of our communications office, and the technical support we now have through the Kosovo-Addis contract.

A second illustration of how important PartnersConnect is, involves my recent invitation to address around 80 young entrepreneurs associated with the Fundación Bavaria in Bogota. I was joined by Fabian Gonzalez, VP of the Bogota Chapter, who closed my presentation with his artfully presented instructions on how to join Partners through PartnersConnect. I had asked the participants, “now that you know more about Partners, how many of you would like to be affiliated with us?” Fabian pulled up our web site on a big screen and walked them through it and I watched the participants eagerly follow him as they began to sign up. (Note: that was a chapter leader not a Partners staff member!) When I asked Fabian for his assessment of PartnersConnect he said, “I love PartnersConnect. This is something that can really help all of us.” I then asked him, “so how will you accommodate 80 new members?” We both got a laugh out of that and he will report back to us as to how this develops.

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In this next phase of PartnersConnect we are moving under Communcations to improve both, the web platform, the clarity of the benefits, the sign up process and the possibility of offerings in Spanish and Portuguese. PnP has advanced it to this important, working stage and we now need them to continue focusing on outreach and bringing in new members through 100,000 Strong, PartnersCampus and our other program areas such as the fellowship programs. Early next year we will also engage Kosovo Addis to work with us to upgrade and improve especially the technical aspects of the web platform. The need for heightened levels of collaboration between PnP and Communication will grow and I am confident that together we will see a steady improvement in PartnersConnect.

Program Areas 3: 50th Anniversary Update: Chapters, Bi-national Centers, Universities and 100,000 Strong: What Works! Our planning for the 50th Anniversary continues and “carries the seed” of our evolving strategy to integrate for strength. Co-hosting the convention with ABLA, the regional association of bi-national centers is a key strategic movement to deepen our relationship with the Department of State and to assist our chapters that are interested at the country level in also building that rapport. The timing is right to bring together many of the program areas which interest us, the State Department and the Bi National Centers: how to promote language training, how to engage more universities and students, and how to share those practical lessons around What Works. (Thank you, Colorado, for focusing us better on this important element.)

As with any convention, this particular meeting will require a considerable amount of staff time and attention. While I would have liked to have seen us fix the dates and location earlier, we are fortunate to now have the full attention of key staff and can now more fully engage the Board Committee on the planning of this and other 50th Anniversary activities.

Area 4: Communications. Partners has suffered for too long without the staff resources to address our low recognition and profile. This has been observed at both the Chapter and headquarters offices. The strong interest and appreciation of all of the work that Communications has been doing was especially appreciated and recognized at our May board meeting in Colorado. As you will see in Michelle’s report, we are making considerable headway in developing an aggressive, integrated strategy and seeing real results. Partners’ social media and blog presence have grown exponentially, which has generated more traffic to and overall awareness of our work on the web than ever before.

In addition to one of our more informative and attractive Annual Reports and the opening of the PartnersMarket online, here are just a few more items that our Communications team of two—Michelle and Taylor, along with the active involvement of Sherrita-- have been able to accomplish since our May board meeting: 

Successfully on boarded consultant team Kosovo-Addis to begin work on Partners’ unrestricted fundraising strategy starting in August following the approval of both the Partners, Inc. and Foundation Boards. This work has included comprehensive baseline assessments relating to organizational competitiveness, digital presence, public relations planning, technological capacity, and database development,

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

  

among many other areas. We have consistently achieved or superseded our monthly goals and are on target to begin our first holiday campaign effective the first week of November. An official launch event is planned for staff and the entire Kosovo-Addis team on October 23rd. This event will be videotaped and shared with the board for informational purposes; Finalized the Communications Strategy for the President’s Office mentioned in the May report; Supported the President on publicizing promotional appearances and the continued development of his book; Completed the A Ganar video, in collaboration with the A Ganar program and their donor the MIF (Multi-Lateral Investment Fund of the IDB Group); Developed comprehensive communications guidelines for staff and chapters, currently in review by legal, HR, and consultant teams; Contracted historian David Corcoran to write a history of Partners in commemoration of our 50th Anniversary tentatively titled “The Power of Partnerships”;

Soul-Deep: A Hemispheric-Wide Approach to Voluntary Action is the title that I’ve chosen for my book. It is taken from our founder, James Boren’s, thesis on the justification for Partners work in which he describes a situation that is “soul-deep and hemispheric wide” requiring the active engagement of the citizenry and government.

The manuscript is now in its final editorial review and we will have it ready for distribution by the end of the year. I thank the board again for supporting and encouraging me in this effort, and appreciate all of the support that Comm has given to getting the book ready.

The Power of Partnerships captures the essence of the oral history project and book that David Corcoran is working on for Partners. I am especially excited about having David offer his voluntary services to prepare and write the oral histories from our Chapter perspective. Our hope is that our two books will serve as book-ends to other work coming out of the chapter and staff. My book will focus on the stories of some of our volunteers and programs, and David will focus on the chapters. A centerpiece between these two will be the new 370 page history of the Kansas/Paraguay Partnership prepared by Merrill and Boots Raber. It is titled A 40-Year History of the Kansas-Paraguay Partners: Making a Difference Through Volunteerism, and is available from Amazon.com.

Agriculture and Food Security: Haiti Nutrition. One of the “Big Wins” for Partners this year was the $12 million food and nutrition program in Haiti. Our staff has quickly jumped into action to implement this program with excitement and positive energy.

Make sure to read the summary of their report. Here are some important points: 

Partners of the Americas, in collaboration with Counterpart International and local Haitian organizations, is helping to spearhead the US Agency for International

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



  

Development (USAID) Nutrition Security Program to improve the nutritional status of Haiti’s most vulnerable populations.

The Haiti Nutrition Security Program (NSP) strategy hinges on a holistic community health, nutrition and livelihoods approach that works through local NGOs to develop health and nutrition care groups and engages and integrates assistance activities within the existing government health and nutrition systems.

Agriculture and Food Security: F2F. Over the Life of Program (LOP), Partners has exceeded targets and 594 volunteers have traveled to Guyana, Haiti, Nicaragua, the Dominican Republic, Belize, Bolivia, Colombia, Grenada, Honduras, Jamaica, Senegal and St. Kitts.

These volunteers have worked with 396 hosts – farmers, producer organizations, agribusinesses, universities, and other groups.

They have directly benefited over 53,000 people, well above the LOP target.

The program has leveraged $7,573,860 in volunteer time and in-kind support.

A Ganar. The A Ganar program continues to be an important and growing program area for Partners. We have experienced some difficult staffing and budgetary issues, in part due to the dramatic growth and change of focus by a key donor. But we move forward with continued high expectations for this important program. Here is the summary of their recent report. 

A Ganar has now reached over 12,500 youth since the program began in 2005. In the past weeks the team has been finalizing the $1.5M agreement for Barbados and a new $88K agreement for Trinidad, our 17th country. We have also conducted close-out workshops in Haiti and Mexico as well as close-out visits to Brazil, Ecuador and Colombia.

EducaFuturo. EducaFuturo is another important, large “win” for Partners with a $6.5M grant from the Department of Labor. It is also one of the more challenging programs to manage for two basic reasons: it covers two separate and distinct countries, Panama and Ecuador. Secondly, Ecuador is going through some difficult times and making it extremely difficult for us to implement the program. We have an excellent team handling both countries with Carmen Pena coordinating from our office. Here is the summary of their report: 

After we signed the Cooperative Agreement with US Department of Labor we began consultations to finalize the subcontracts and budgets with our proposed sub- grantees/ sub-contractors. In both Panama and Ecuador, some of the sub grantees/sub-contractors declined to sign the terms of reference and contract to begin implementation of the activities agreed to during the proposal development phase. We plan to submit a Project Revision to USDOL with the purpose of

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



expanding the role of FEPP, an approved subcontractor, to include educational services to children and youth in addition to livelihoods services, taking over the responsibilities that were originally proposed for Fundacion Telefonica.

On July 5th we organized, along with the International Labor Organization, the formal launch of EducaFuturo in Panama. The US Embassy in Panama, the First Lady, representatives from USDOL and other high-profile figures participated.

Steve Vetter attended this event. A launch for Ecuador has been postponed due to political tensions between the U.S. and Ecuador.

In mid-July, we conducted the second and last Comprehensive Monitoring and Evaluation Plan (CMEP) workshop in Ecuador. Once the workshop concluded, the EducaFuturo Staff in Ecuador and Panama focused their work in the implementation of the Baseline Survey.

Partnerships and Leadership Programs (PnP). I have already commented on several aspects of the work of PnP in terms of the PartnersCampus, 100,000 Strong and the 50th Anniversary and offer here a condensed version of their overall report which I encourage the board to read in its entirety.

Program Growth and Resource Development: In 2013, the PnP unit submitted a total of 15 proposals to US and other government donors for a total of nearly $10 million in proposals, and $2,800,000-$3,300,000 in concepts. We won a total of 10 new programs and initiatives totaling $3,237,900. We won five (5) DOSfunded awards to renew and expand exchanges, two (2) Youth Lead program expansion grants, and we advanced the 100,000 Strong in the Americas initiative to achieve six (6) winning proposals for $3,650,000 in resources delivered or firmly committed: $1,000,000 DOS, $1,000,000 Santander, $1,000,000 ExxonMobil, $250,000 Freeport McMoRan Copper and Gold Foundation, $250,000 Coca-Cola, $150,000 Ford Foundation. Never before in recent history has Partners attracted so many diverse major private contributions in just one year.

Diverse programs, Well Run, that Change Many Lives: Between January and November, DOS-funded programs facilitated the exchange of 165 volunteers, professionals, and youth. We also funded 35 small projects within the network and are engaged in planning and funding four Peer Learning Events for 2013.

A Robust and Evolving Team: We are thrilled to announce our hiring of the Director of the 100,000 Strong in the Americas Innovation Fund. Partners is pleased to announce that we have hired Lee Tablewski to assume responsibility and leadership of the initiative.

PartnersCampus: now with 23 Campuses, was highlighted at a Conference in the US Embassy in Bogotá, Colombia, and has recently celebrated its Second Annual

72

Convention in Medellín, Colombia from Oct. 9-14. The event was supported by the Department of State Education and Culture program, the AntioquiaMassachusetts Partnership, SENA and numerous other universities and institutions. There was an increase from 15 registrants in 2012 to 129 registrants in 2013 and the event was named one of the ten most important events of the week in Medellin by HugeCity.com.

Partners’ 50th Anniversary Convention: We have secured September 23-25th, 2014 as the dates for the three principal days of the Convention.

As the Board unanimously endorsed, we are partnering with the Association of Binational centers of Latin America (ABLA) to host a joint conference in Florianopolis, Santa Catarina, Brazil. Curitiba did not have hotels big enough for our joint event, so we have moved the event to a “Partner state” (Santa Catarina – Virginia).

Matt will also be giving us an update on the final count on rechartering our chapters. We had hoped to have more than 66 of the expected 85 chapters re-chartered.

“Cattle Rustlers” and Trademark Protection: Partners has developed some unique intellectual property that is growing in its reputation and value. A Ganar and our YouthLead are just two of the programs. While “imitation may be the highest form of flattery,” we see a growing trend of those who are trying to use or take our methodologies and programs for their own good. Horacio has taken the lead and recently completed the trademark registration of A Ganar in the Dominican Republic and Colombia. We have received partial approval in Mexico and are still waiting for approval in Brazil.

The PartnersWay: Avoiding when “With You” Merges to “For You” and ends up “To You.” A special note of appreciation goes to our board member Karen Graham and Oregon Chapter volunteer Penny McDonald who joined me for a conference call to discuss the language training program. We are being invited into, “pulled” in fact into possible volunteer teaching programs under a real sense of urgency and need to perform.

In our call Karen reminded us of what she likes most about Partners approach is our people-to-people methodology, noting how we so often get sucked into a top-down or demand driven approach. I had not heard the adage she used but used it in the title to this section: “so often we begin wanting to do something “with” others and then it merges into “for” others and then can end up doing “to” others.

It is a good cautionary piece of advice as we move forward into our 50th Anniversary and beyond.

73

SECTION FOUR: TREASURER’S REPORT (Document will be sent separately)

74

SECTION FIVE: FINANCE REPORT 1. EXECUTIVE SUMMARY AND UPDATE 

FINANCE AND ADMINISTRATION GOALS AND UPDATES



OPERATIONS GOALS AND UPDATES

2. DASHBOARD 3. COMBINED BALANCE SHEETS 4. COMBINED STATEMENT OF ACTIVITIES 5. 2013 REVENUES – ACTUAL BUDGET 6. 2014 ADMINISTRATION BUDGET (Please Review – IMPORTANT)

75

Finance and Administration Update Board of Directors Meeting November 7th, 2013 Thank you to all board members participating in this meeting, as always we appreciate your support and dedication to Partners. In conjunction with the financial reports provided, I would like to present the following financial update as of September 30th, 2013: Executive Summary: While we entered the year with adequate revenue, our greatest challenge has been spending those funds according to schedule. For the quarter ending September 30th, we are running a deficit of $324K which we project to be reduced to $50K based on the program directors spending projections for the remaining of the year. The challenges of working in high conflict countries such as our A Ganar program in Guatemala and Honduras, and implementing our DOL program in the politically polarized Ecuador are just two of the explanations for the slow-down in spending. Revenues (restricted and unrestricted) were $4.7 million compared to an annualized figure of $5.9 million through September. Administrative expenses were $1.5 million, in-line with projections and our overhead recovery (NICRA) was $1.1 million, lower than expected by $471K, due to the program under-spending. While the end of September figures indicate a less than optimal rate, we have instituted a series of management oversight and staff performance reviews to insure that we meet our spending goals to minimize any further deficit.

As you will see in the other reports, 2013 has been a year of unexpected ups and downs.

We were excited to win the $12 million USAID Haiti Nutrition program, but we recently learned we lost the $9 million DOL Colombia proposal. We successfully renewed the $8 million Farmer-to-Farmer program for another 5 years, although $1.0 million of the funding is only available for the first year until the farm bill passes. It’s also a year of many new and exciting opportunities as you will see in the Program Development report.

We finally have a strong partner in Kosovo-Addis to pursue unrestricted revenues, and the 100,000 Strong in the Americas is now beginning to generate grants and revenue.

Preparations for the 50th anniversary and Convention are in full motion.

In terms of 2014, I’m including a draft of our next year budget for your review. The final budget will be submitted for your approval at the end of January. We are entering 2014 having already raised $8.3 million in revenues, a 19% increase when compared to last

76

year. Against this, we are submitting an administrative budget of $2.1 million, a 5% increase when compared to last year.

As we enter the final two months of the year, here is the financial detail: 

Spending: Total direct restricted spending at September 30th was $4.2 million, which is $1.6 million lower than projected on an annualized basis. For the end of the year, we expect under-spending with A Ganar ($400K) and DOL ($200K), but some of this will be offset by spending from the new USAID Haiti program in the amount of $450K. Unrestricted revenues were $91K, lower than expected due mostly to PartnersConnect ($100K) and other new initiatives, including PIP (PresidentsInternshipProgram) $45K and HFC (HeartForChange) $28K which is a paid visitor program to Colombia.



Fund Balance: As previously reported, we finished 2012 with a deficit of $400K. For 2013, we are projecting a deficit of $50K. However, by the end of 2014 we expect to end with a surplus of $340K therefore reducing the overall deficit to $110K, a net reduction of 76%. As we informed the board in our mid-year review of the budget, we have taken a series of oversight actions to work with the program directors to correct the problem. Budget management has been given additional emphasis and value in the performance evaluation goals for 2013.



Indirect Rate: We had projected to end the fiscal year with a NICRA rate of 30% or lower which we hope to accomplish given the oversight and projections for spending from the program directors. The current under-spending indicates a NICRA rate that has increased to 35.5% for 2013. However, if we catch up with our spending in the 4th quarter, we expect our NICRA rate to end at or around 30%. Our goal is to lower this rate into the mid 20’s in the 2014-2015 period.



Line of Credit: The outstanding balance of our $1.0 million line of credit at September 30th was $863K. The reason for the high balance is due to the IDB (InterAmericanDevelopmentBank) failure to reimburse us. We have an outstanding receivable of over $900K for which they have yet to provide a reasonable explanation to why they have delayed our reimbursement. We have recently concluded an audit of the A Ganar program and we feel confident there won’t be any major findings. Steve and I are currently engaging their upper management for an explanation for the payment delay and will continue to pursue other avenues if necessary. Once the receivable is collected, the line of credit will be mostly paid off and available on as needed basis.



Audit: I’m happy to announce, that our 2012 financial audit was successfully completed with a clean opinion. This is a critical process of the organization, obtaining a clean opinion, continues to demonstrate the organization’s commitment to maintain strong systems and procedures.

77



Operations Update: As VP of Operations, I’m committed to provide our internal and external operations special attention to insure that we grow a strong and well managed set of operations. Here is an update related to what I have been working on: o Child Protection Policy: As presented to the board for your review and approval, this is a new policy we want to implement to protect the youth participating in our programs and our organization. o Capacity Assessment: I recently attended a two day seminar focusing on understanding and developing capacity assessment tools for working with organizations. My goal now is to take this knowledge and apply it to Partners and how we work with future partners.



Administration Update: Here is a brief update on some key items: o Trademark Protection: We have been recently contacted by the IDB to discuss the ownership rights of the A Ganar brand. We are working with our attorney to develop a strategy on how to defend what we have already invested with registering the brand and to maintain ownership.



Better Business Bureau (BBB) Update: As previously communicate via email; we are extremely excited by receiving the certification from the BetterBusinessBureau. As you might now have seen in some of our publications, including our annual report, we can now include the BBB logo on certain publications and on our website. Please feel free to see our profile following this link: http://www.bbb.org/charityreviews/national/relief-and-development/partners-of-the-americas-in-washington-dc2046



Personnel: We had some recent turnover in programs areas like A Ganar and Farmerto-Farmer. In A Ganar, we are quickly looking to hire a new deputy director and we currently have top candidate going through reference checks. For FTF’s, we will be looking to fill the position of deputy director in early January.

Thank you for your attention.

Sincerely,

Horacio Correa Jr. Chief Financial Officer VP of Operations

78

Program/Unit Name:

Executive Summary

Finance & Administration

See Finance and Admin Report

Goals & Current Progress GOAL #1

CRITERIA / METRIC FOR SUCCESS

Restate Goal: Audit and budget management  Avoid or minimize deficit Insert Progress:  Keep NICRA under 30% On-going, 2012 audit completed  Avoid or minimize underspending with clean opinion, dash boards  Improve current dash board being updated, spending being reports monitored and scrutinized with grant reports.

Strategic Goals Addressed: ☒ Build a Financially Stable Organization

TIMELINE December 31st, 2013

☒ Strengthen Network of Volunteers, Programs & Projects ☒ Well-Governed, Accountable & Transparent Organization

GOAL #2

CRITERIA / METRIC FOR SUCCESS

Restate Goal: Certifications Insert Progress: On-going, BBB successfully completed, child protection policy completed.

   

BBB (Myself) J-1 Visas (Support Melissa) Child protection policy (Myself) Capacity building (Support Lindsey)

TIMELINE December 31st, 2013

Strategic Goals Addressed: ☒ Build a Financially Stable Organization ☒ Strengthen Network of Volunteers, Programs & Projects ☒ Well-Governed, Accountable & Transparent Organization

GOAL #3

CRITERIA / METRIC FOR SUCCESS

Restate Goal: Brand Protection Insert Progress: Colombia - Done, Mexico – Partially Done, Brazil on-going

Secure A Ganar trademarks in the following countries:  Colombia  Brazil  Mexico

Strategic Goals Addressed: ☒ Build a Financially Stable Organization ☒ Strengthen Network of Volunteers, Programs & Projects ☒ Well-Governed, Accountable & Transparent Organization

TIMELINE December 31st, 2013

79

Program/Unit Name:

Executive Summary

Operations

See Finance and Admin Report

Goals & Current Progress GOAL #1 Restate Goal: Field Operations Insert Progress: On-going, Colombia to be completed by the end of the year, Ecuador being re-evaluated.

Strategic Goals Addressed:

Restate Goal: Board and treasurer relations Insert Progress: On-going, currently drafting revised job description for board financial advisor

December 31st, 2013

CRITERIA / METRIC FOR SUCCESS 

Assist and support Steve with all board functions, including the retention of Paula Laschober as treasurer.

TIMELINE December 31st, 2013

☒ Build a Financially Stable Organization ☒ Strengthen Network of Volunteers, Programs & Projects ☒ Well-Governed, Accountable & Transparent Organization

GOAL #3

CRITERIA / METRIC FOR SUCCESS

Restate Goal: IT Management and ICT audit Insert Progress: On-going, PnP has finished their SOW and Comm will be next

Strategic Goals Addressed:

Secure board representation in the following affiliates:  Colombia - CAC  Ecuador – FUDELA (Start the process)

TIMELINE

☒ Build a Financially Stable Organization ☒ Strengthen Network of Volunteers, Programs & Projects ☒ Well-Governed, Accountable & Transparent Organization

GOAL #2

Strategic Goals Addressed:

CRITERIA / METRIC FOR SUCCESS

Support Salesforce implementation in the following two units:  PnP  Communications

☒ Build a Financially Stable Organization ☒ Strengthen Network of Volunteers, Programs & Projects ☒ Well-Governed, Accountable & Transparent Organization

TIMELINE December 31st, 2013

As of September 30th, 2013 25%

30%

$5M

40%

0%

$8M

$10M

$0

Indirect Rate

Revenues

We had projected to end the fiscal year with a NICRA rate of 30% or lower which we hope to accomplish given the oversight and projections for spending from the program directors. The current under-spending indicates a NICRA rate that has increased to 35.5% for 2013.

$0K

80

Total direct restricted spending at September 30th was $4.2 million, which is $1.6 million lower than projected on an annualized basis.

$-200K

$200K

$-400K $0

$100

Fund Balance

$1M

Line Of Credit

As previously reported, we finished 2012 with a deficit of $400K. For 2013, we are projecting a deficit of $50K. However, by the end of 2014 we expect to end with a surplus of $340K therefore reducing the overall deficit to $110K, a net reduction of 76%.

Final

$500K

Projected

The outstanding balance of our $1.0 million line of credit at September 30th was $863K. The reason for the high balance is due to the IDB failure to reimburse us. We have an outstanding receivable of over $900K for which they have yet to provide a reasonable explanation to why they have delayed our reimbursement.

Partners of the Americas Balance Sheet As of 9/30/2013

81

F - Partners of the Americas Foundation 2013

2012

Assets Current Assets Cash & Cash Equivalents Petty Cash Bank of America - Foundation IDB Total Cash & Cash Equivalents

0

(42)

2,903

9,171

2,903

9,129

(200)

(2,434)

Accounts Receivable Staff Receivable- travel advances Staff Credit Card Charges

(4)

(8,645)

1,250,979

158,551

1,250,775

147,472

Merrill Lynch Investments

893,099

773,691

Total Short-term Investments

893,099

773,691

Due to-from Fdn POA

(964,741)

(13,843)

Total Other Current Assets

(964,741)

(13,843)

1,182,036

916,449

1,182,036

916,449

218,409

218,409

100

(4,330)

1,565

0

Grants Receivable Short Term Total Accounts Receivable Short-term Investments

Other Current Assets

Total Current Assets Total Assets Liabilities Short-term Liabilities Accounts Payable Accounts Payable- Other Accounts Payable - Donations AP Premiere Travel Accrued Salary & Leave Payable Total Accounts Payable

1,191

0

221,264

214,079

88,309

0

76,000

0

Deferred Revenue Deferred Grant Revenue Deferred Revenue Total Deferred Revenue

164,309

0

Total Short-term Liabilities

385,573

214,079

385,573

214,079

829,369

720,016

(32,906)

(17,646)

(32,906)

(17,646)

796,463

702,370

1,182,036

916,449

Total Liabilities Net Assets Beginning Net Assets Net Assets Current YTD Net Income Total Current YTD Net Income Total Net Assets Total Liabilities and Net Assets

Date: 10/29/2013, 4:54 PM

Page: 1

Partners of the Americas Balance Sheet As of 9/30/2013

82

P - Partners of the Americas, Inc. 2013

2012

Assets Current Assets Cash & Cash Equivalents Petty Cash

500

542

Bank of America Checking

9,181

30,467

Total Cash & Cash Equivalents

9,681

31,009

Accounts Receivable Staff Receivable- travel advances

6,953

22,131

25,907

148,668

Field Office Receivable

537,952

219,486

Grants Receivable Short Term

208,081

586,915

778,894

977,200

Prepaid Expenses

35,781

26,427

Prepaid Insurance

(5,769)

0

Total Prepaid Expenses

30,012

26,427

Staff Credit Card Charges

Total Accounts Receivable Prepaid Expenses

Other Current Assets Misc Accounts Receivables

116,315

17,957

Accounts Receivable Foundation

224,492

224,492

Due to-from Fdn POA

964,741

13,843

1,305,547

256,292

2,124,135

1,290,928

69,467

77,224

Other Assets Bill Run Partnership

18,270

18,270

Donated Art

15,648

15,648

33,918

33,918

Total Other Current Assets Total Current Assets Long-term Assets Property & Equipment Other Long-term Assets

Total Other Long-term Assets Total Long-term Assets Total Assets

Date: 10/29/2013, 4:54 PM

103,385

111,142

2,227,520

1,402,070

Page: 2

Partners of the Americas Balance Sheet As of 9/30/2013

83

Liabilities Short-term Liabilities Accounts Payable Accounts Payable Control

24,998

32,376

Accounts Payable- Other

103,861

173,073

Accounts Payable - Donations

970

8,886

59,238

175,330

Accrued Salary & Leave Payable

134,277

127,463

Commercial Bank Loan

863,515

377,824

1,186,860

894,952

1,758,037

875,292

1,758,037

875,292

567

483

AP Premiere Travel

Total Accounts Payable Deferred Revenue Deferred Grant Revenue Total Deferred Revenue Other Short-term Liabilities AP DACOR Total Other Short-term Liabilities Total Short-term Liabilities Total Liabilities

567

483

2,945,463

1,770,727

2,945,463

1,770,727

(394,104)

65,733

(324,225)

(434,390)

(324,225)

(434,390)

(718,329)

(368,657)

2,227,135

1,402,070

Net Assets Beginning Net Assets Net Assets Current YTD Net Income Total Current YTD Net Income Total Net Assets Total Liabilities and Net Assets

Date: 10/29/2013, 4:54 PM

Page: 3

Partners of the Americas Statement of Activities From 1/1/2013 Through 9/30/2013

84

F - Partners of the Americas Foundation Unrestricted

Restricted

Total

Operating Revenue Private Grant Revenue Individual Contributions Fee For Service Total Operating Revenue Total Revenue

0

548,601

3,500

0

548,601 3,500

0

3,403

3,403

3,500

552,004

555,504

3,500

552,004

555,504

Expenditures Fundraising Partnerships & Programs A Ganar Purchase Order Total Expenditures Net Revenue over Expenditures

9,815

0

9,815

14,792

0

14,792

0

559,070

559,070

0

4,733

4,733

24,607

563,803

588,410

(21,107)

(11,799)

(32,906)

808,942

20,427

829,369

808,942

20,427

829,369

0

0

0

0

0

0

787,835

8,628

796,463

Beginning Net Assets Total Beginning Net Assets Adjustments to Net Assets Total Adjustments to Net Assets Ending Net Assets

Date: 10/29/2013, 4:54 PM

Page: 1

Partners of the Americas Statement of Activities From 1/1/2013 Through 9/30/2013

85

P - Partners of the Americas, Inc. Unrestricted

Restricted

Total

Operating Revenue Government Grant Revenue Private Grant Revenue

0

4,625,103

4,625,103 10,419

0

10,419

8,809

0

8,809

Fee For Service

48,747

0

48,747

Member Dues

20,713

0

20,713

150

0

150

12,322

0

12,322

Individual Contributions

Events Investment Income Other Income Total Operating Revenue Total Revenue

125

0

125

90,865

4,635,521

4,726,387

90,865

4,635,521

4,726,387

Expenditures 100K Strong

0

15,862

15,862

American Fellows

0

599,760

599,760

A Ganar

0

970,875

970,875

Climate Change Fellows

0

201,416

201,416

Combating Child Labor

0

572,661

572,661

Education and Culture

0

369,630

369,630

Farmer to Farmer

0

1,348,039

1,348,039

Health and Nutrition

0

298,709

298,709

Youth Ambassadors

0

258,570

258,570

Purchase Order

32,622

0

32,622

Fundraising

16,902

0

16,902

199,786

0

199,786

3,394

0

3,394

Presidents Office

222,869

0

222,869

Corporate

166,921

0

166,921

Finance & Administration

315,203

0

315,203

Occupancy

223,938

0

223,938

Partnerships & Programs

215,974

0

215,974

Communications Unit

127,175

0

127,175

12,732

0

12,732

2,048

0

2,048

(1,113,613)

0

(1,113,613)

425,951

4,635,521

5,061,472

(324,226)

0

(324,225)

(394,103)

0

(394,103)

(394,103)

0

(394,103)

(718,329)

0

(718,329)

Resource Development Convention

Board Program Costs Paid from UN Indirect Costs Recovery Total Expenditures Net Revenue over Expenditures Beginning Net Assets Total Beginning Net Assets Ending Net Assets

Date: 10/29/2013, 4:54 PM

Page: 2

2013 Revenue Projections

86

POA INC Restricted Programs: Confirmed awards

YA - VENEZUELA - #213 LEGISLATIVE FELLOWS - #214 ECPA - SENIOR FELLOWS - #215 AYLP - #218 LPG - #219 BUSINESS FELLOWS - #220 AYLP - Venezuela #221 ECPA II- SENIOR FELLOWS - #222 Internatinal Sports Program Initiative - #223 LEGISLATIVE FELLOWS - #224 CULTURE & EDUCATION - #268 CULTURE & EDUCATION - #269 100K STRONG - #298 FARMER-TO-FARMER - # 647 AGANAR CARIBBEAN - # 440 DOL NSP - HAITI Highly likely to win awards FARMER-TO-FARMER - NEW

TOTAL

Total 2013 Direct Costs Budget $ 32,000 200,000 160,000 115,000 350,000 130,000 100,000 300,000 192,308 1,334,000 1,536,195 1,300,000 -

Annualized Direct Costs Through September $ 32,000 200,000 160,000 115,000 262,500 130,000 100,000 187,500 64,103 1,334,000 1,152,146 975,000 -

200,000 5,949,503

4,712,249

$

$

Actual Direct Costs Through September 57,973 215,229 154,935 140,344 206,300 43,284 526 98,526 188,932 12,970 1,050,077 746,772 448,548 234,222

Variance Through September $ 25,973 15,229 (5,065) 25,344 (56,200) (86,716) 526 (1,474) 1,432 (51,133) (283,923) (405,374) (526,452) 234,222

-

$

3,598,638

-

$

(1,113,611)

POA Foundation Programs: Annualized Direct Costs Through September 562,500 455,625 -

AGANAR IDB - 2 AGANAR IDB - 3 AGANAR IDB - BARBADOS

Total 2013 Direct Costs Budget $ 500,000 607,500 -

TOTAL

$

1,107,500

$

1,018,125

GRAND TOTAL

$

7,057,003

$

5,730,374

Actual Direct Costs Through September 559,070 $

559,070 4,157,708

Variance Through September $ (3,430) (455,625) $ (459,055) $

(1,572,666)

2014 Simplified Administrative Budget

Administration Budget Summary

Total Administrative Expenses Add Unallowables and Fundraising Expenses

$ 2,035,992 99,700

Subtotal

2,135,692

Deduct Overhead Recovery Based on Program Spending

(2,319,520)

Subtotal

183,828

Unrestricted Revenues

156,570

Increase/(Decrease) in Fund Balance

$

Prior Year End Fund Balance Ending Fund Balance

340,398 (450,000)

$

(109,602)

Overhead Recovery Summary

US Government Programs IDB A Ganar Program

$ 2,127,920 191,600 $ 2,319,520

Projected NICRA Rate for 2014

Administrative Expenses

$ 2,035,992

รท Programs Spending (Direct) Projected 2014 NICRA Rate

$ 8,376,667 24.31%

87

2014 Combined Administrative Budget

2013 Budget

2014 Budget

88

Increase/(Decrease)

Revenue Fee for Service Member Dues Affiliations Individual Contributions Board Contributions Other Income Investment Income Total Revenue

99,710 128,180 12,000 5,000 25,000 269,890

83,100 30,970 12,500 5,000 25,000 156,570

(16,610) (97,210) 500 (113,320)

913,211 241,212 77,470 19,500 250 16,200 500 1,700 17,740 69,189 2,500 9,000 57,706 7,216 5,054 4,150 17,500 10,171 25,452 12,000 3,299 7,000 15,000 8,000 20,000 19,200 55,000 46,934 43,000 4,000 200,000 20,000 22,470 1,971,624

968,014 230,798 104,850 21,500 1,750 17,700 1,000 4,500 22,940 52,000 13,000 46,250 2,100 7,000 5,000 18,500 11,486 24,300 13,000 4,534 8,000 17,000 9,000 25,000 15,000 57,000 42,000 45,000 5,000 220,000 20,000 22,470 2,055,692

54,803 (10,414) 27,380 2,000 1,500 1,500 500 2,800 5,200 (17,189) (2,500) 4,000 (11,456) (5,116) 1,946 850 1,000 1,315 (1,152) 1,000 1,235 1,000 2,000 1,000 5,000 (4,200) 2,000 (4,934) 2,000 1,000 20,000 84,068

Expense Salaries & Applied Leave Fringe Benefits Applied Staff Travel Training & Workshops Educational Materials Meeting Expenses Media Meetings, Events, Publications Event Costs Consulting Outside Services Stipends Printing & Publications Advertising Translation Postage Office Supplies Dues, Licenses & Subscriptions Telephone Cell phone On-line Services Copying Equipment Lease Payroll Services Insurance Website IT Services Professional Fees Audit Accounting & Tax Rent Depreciation Expenses for Fee for Services Bank Fees & Service Charges Total Expense

Date:

Page:

2014 Combined Administrative Budget

Unallowables Overhead Cost Shortfall Unbillable Program Costs Legal Fees Interest Expense Line of Credit

30,290 5,000 20,000 10,000 65,290 2,036,914

35,000 5,000 20,000 20,000 80,000 2,135,692

4,710 10,000 14,710 98,778

(1,767,024)

(1,979,122)

212,098

(1,833,536) (1,833,536)

(2,319,520) (2,319,520)

485,984 485,984

66,512

340,398

Prior Year Fund Balance

(400,000)

(450,000)

Net Fund Balance

(333,488)

(109,602)

Total Expense and Unallowables Net Revenue over Expenditures Overhead Costs Recovery (NICRA)

Projected YTD Fund Balance

Date:

89

Page:

2014 Revenue Projections

90

POA INC Restricted Programs: Confirmed awards Direct Costs 139,000 150,000 15,000 240,000 175,000 170,000 320,000 35,000 200,000 600,000 1,500,000 1,462,667 2,000,000

AYLP - #218 LPG - #219 BUSINESS FELLOWS - #220 AYLP - VENEZUELA #221 ECPA II- SENIOR FELLOWS - #222 INTERNATIONAL SPORTS PROGRAM INITIATIVE - #223 LEGISLATIVE FELLOWS - #224 CULTURE & EDUCATION - #269 100K STRONG FARMER-TO-FARMER - # NEW AGANAR CARIBBEAN - # 440 DOL PANAMA & ECUADOR USAID HAITI NUTRITION Must win award Education & Culture - 2014

TOTAL

$

200,000 7,206,667

Indirect Costs Indirect Costs Rate 41,700 30.00% 45,000 30.00% 4,500 30.00% 72,000 30.00% 52,500 30.00% 51,000 30.00% 96,000 30.00% 10,500 30.00% 60,000 30.00% 180,000 30.00% 450,000 30.00% 404,720 27.67% 600,000 30.00%

$

60,000 2,127,920

2014 180,700 195,000 19,500 312,000 227,500 221,000 416,000 45,500 260,000 780,000 1,950,000 1,867,387 2,600,000

30.00%

$

260,000 9,334,587

POA Foundation Programs: Direct Costs

Indirect Costs Indirect Costs Rate $ 13.00% $ 36,400 13.00% 5,200 13.00% 75,000 15.00% 37,500 15.00% 37,500 15.00% 15.00%

2014

AGANAR IDB - 2 AGANAR IDB - BARBADOS AGANAR IDB - TRINIDAD & TOBAGO 100K Santander 100K Coca-Cola 100K Exxon 100K New

$

280,000 40,000 425,000 212,500 212,500 -

TOTAL

$

1,170,000

$

191,600

$

316,400 45,200 500,000 250,000 250,000 1,361,600

GRAND TOTAL

$

8,376,667

$

2,319,520

$

10,696,187

$

Revenue 15,000 20,000 10,000 30,970 19,900 45,200 3,000 12,500 156,570

POA Unrestricted Revenue: F&A - Travel (Premiere) F&A - Bull Run F&A - Other PP - Affiliations PP - Fee for Service President's Office - PIP Initiative Communications Board Contributions Other TOTAL

Dept. 92 - Product Development

2013 Budget

91

Budget $ Increase/(Decrease)

2014 Budget

Revenue Fee for Service Individual Contributions Total Revenue

-

-

-

201,773 52,633 1,200 8,000 8,400 3,920 30,000 150 1,000 700 700 150 2,000 310,626

222,768 49,720 1,200 6,940 13,200 16,500 11,000 30,000 50 1,000 300 300 150 2,000 355,128

20,995 (2,913) 6,940 5,200 8,100 7,080 (100) (400) (400) 44,502

Expense Salaries & Applied Leave Fringe Benefits Applied Training & Workshops Meeting Expenses Meetings, Events, Publications Event Costs Staff Travel Airfare Lodging Staff Travel Related Expenses Consulting Outside Services Stipends Printing & Publications Advertising Translation Postage Office Supplies Dues, Licenses & Subscriptions Telephone On-line Services Professional Fees Total Expense

Date:

Page:

Dept. 92FR - Fundraising

2013 Budget

92

Budget $ Increase/(Decrease)

2014 Budget

Revenue Fee for Service In-Kind Member Dues Individual Contributions Total Revenue

-

-

-

10,000 2,500 1,000 2,000 2,000 500 1,000 1,000 20,000

10,000 3,000 1,500 2,500 2,000 200 250 250 19,700

500 500 500 (300) (750) (750) (300)

Expense Salaries & Applied Leave Fringe Benefits Applied Meeting Expenses Staff Travel Airfare Consulting Postage Office Supplies Telephone Total Expense

Date:

Page:

Dept. 94 - President's Office

2013 Budget

93

2014 Budget

Budget $ Increase/(Decrease)

Revenue Fee for Service Total Revenue

45,200 45,200

45,200 45,200

-

237,964 61,609 2,000 250 3,000 500 200 1,000 9,000 4,000 250 2,000 2,000 250 500 1,500 500 22,470 348,993

217,168 48,470 3,000 250 3,000 1,000 1,000 1,000 12,000 6,000 250 2,000 2,000 250 500 750 500 22,470 321,608

(20,796) (13,139) 1,000 500 800 3,000 2,000 (750) (27,385)

Expense Salaries & Applied Leave Fringe Benefits Applied Severance Training & Workshops Lodging Educational Materials Meeting Expenses Small Grants Media Meetings, Events, Publications Event Costs Program Supplies Staff Travel Airfare Staff Travel Related Expenses Local Travel Consulting Outside Services Stipends Printing & Publications Advertising Translation Postage Office Supplies Dues, Licenses & Subscriptions Telephone PIP Initiative Total Expense

Date:

Page:

Dept. 95C - General Corporate

2013 Budget

94

2014 Budget

Budget $ Increase/(Decrease)

Expense Training & Workshops Cell Telephone Insurance Bank Fees & Service Charges Depreciation A Ganar Contribution Total Expense Unallowables Indirect Rate Shortfall Unbillable Program Costs Legal Costs In-Kind Interest Expense Line of Credit

Total Budget

Date:

10,000 12,000 20,000 20,000 62,000

10,000 13,000 25,000 20,000 68,000

1,000 5,000 6,000

30,290 5,000 20,000 10,000 65,290

35,000 5,000 20,000 20,000 80,000

4,710 10,000 14,710

127,290.00

148,000.00

20,710.00

Page:

Dept. 95FA - Finance and Administration

2013 Budget

2014 Budget

95

Budget $ Increase/(Decrease)

Revenue Fee for Service Other Income Investment Income Total Revenue

20,000 5,000 25,000 50,000

15,000 5,000 25,000 45,000

(5,000) (5,000)

226,134 58,546 2,000 1,000 2,000 3,000 3,000 5,000 250 4,000 1,500 100 600 8,000 35,000 43,000 4,000 397,130

249,519 64,600 3,000 2,000 2,000 3,000 3,000 6,000 250 4,000 2,000 250 1,000 9,000 40,000 45,000 5,000 439,619

23,385 6,054 1,000 1,000 1,000 500 150 400 1,000 5,000 2,000 1,000 42,489

Expense Salaries & Applied Leave Fringe Benefits Applied Training & Workshops Lodging Meeting Expenses Staff Travel Airfare Staff Travel Related Expenses Stipends Postage Office Supplies Dues, Licenses & Subscriptions Telephone On-line Services Equipment Maintenance Payroll Services Insurance Professional Fees Legal Fees Audit Accounting & Tax Total Expense

Date:

Page:

Dept. 95O - Occupancy

2013 Budget

96

2014 Budget

Budget $ Increase/(Decrease)

Expense Postage Office Supplies Telephone Copying Equipment Maintenance Equipment Lease IT Services Rent Total Expense

Date:

500 8,000 20,000 7,000 15,000 55,000 200,000 305,500

1,000 10,000 20,000 8,000 17,000 57,000 220,000 333,000

500 2,000 1,000 2,000 2,000 20,000 27,500

Page:

Dept. 96PP - Partnerships and Programs

2013 Budget

2014 Budget

97

Budget $ Increase/(Decrease)

Revenue Fee for Service Affiliations In-Kind Member Dues Individual Contributions Total Revenue

31,510 128,180 159,690

19,900 30,970 50,870

(11,610) (97,210) (108,820)

128,471 41,625 5,000 6,500 16,740 27,000 30,189 23,156 6,616 1,054 1,500 1,000 2,000 2,652 4,200 9,934 307,637

141,933 36,746 5,000 6,500 15,000 16,000 10,000 21,000 1,500 1,000 1,500 1,000 2,000 2,500 261,679

13,462 (4,879) (1,740) (11,000) (20,189) (2,156) (5,116) (54) (152) (4,200) (9,934) (45,958)

Expense Salaries & Applied Leave Fringe Benefits Applied Training & Workshops Meeting Expenses Event Costs Staff Travel Airfare Consulting Printing & Publications Advertising Translation Postage Office Supplies Dues, Licenses & Subscriptions Telephone Website Professional Fees Total Expense

Date:

Page:

Communications Dept.

2013 Budget

98

2014 Budget

Budget $ Increase/(Decrease)

Revenue Fee for Service Total Revenue

3,000 3,000

3,000 3,000

-

108,869 24,299 1,000 500 3,000 1,500 5,000 2,500 2,000 34,300 600 4,000 500 1,000 5,971 500 2,549 15,000 213,088

126,626 28,262 2,000 1,500 2,500 10,000 5,000 8,000 5,000 25,000 600 6,000 1,000 1,500 7,186 500 3,384 15,000 249,058

17,757 3,963 1,000 1,500 2,000 7,000 3,500 3,000 (2,500) 3,000 (9,300) 2,000 500 500 1,215 835 35,970

Expense Salaries & Applied Leave Fringe Benefits Applied Training & Workshops Educational Materials Meeting Expenses Meetings, Events, Publications Event Costs Staff Travel Airfare Local Travel Consulting Outside Services Stipends Printing & Publications Advertising Translation Postage Office Supplies Dues, Licenses & Subscriptions Telephone On-line Services Copying Equipment Insurance Website Total Expense

Date:

Page:

Dept. 97 - Board

2013 Budget

99

2014 Budget

Budget $ Increase/(Decrease)

Revenue Individual Contributions Total Revenue

12,000 12,000

12,500 12,500

500 500

1,500 2,500 1,000 750 650 250 6,650

1,500 3,500 1,000 750 650 500 7,900

1,000 (750) 750 250 1,250

Expense Salaries & Applied Leave Fringe Benefits Applied Travel Airfare (Non-Staff) Travel Related Expenses (Non-Staff) Health Insurance Participants Training & Workshops Meeting Expenses Meetings, Events, Publications Event Costs Staff Travel Airfare Staff Travel Related Expenses Local Travel Consulting Outside Services Stipends Printing & Publications Advertising Translation Postage Total Expense

Date:

Page:

100

2012 Capital Budget

2014 Capital Equipment Budget 2014 Depreciation Expense

Cost Phones Computers Software Furniture

$

-

$

-

TOTAL

$

-

$

-

101

SECTION SIX: PROGRAM DEVELOPMENT REPORT

102

Program/Unit Name:

Program Development

Executive Summary It gives me great pleasure to share that the Program Development team (PD) is now fully staffed. In June, we welcomed Leonard Noel as a Senior Program Development officer and he joins, Carmen Pena, Elizabeth Holst and I to complete the team. Carmen continues to work and support the PD team 50% and she manages the EducaFuturo program the other 50%.

The PD team continues to focus on achieving our three main goals for 2013 and progress of each of these can be seen below. Since January 2013, we submitted 20 proposals totaling $57 million. Of those 20, we won nine (9) totaling $23 million, lost ten (10) totaling $33 million, and are still waiting to hear on one proposal totaling $1.5 million. We are currently waiting for an additional seven (7) proposals to ‘go live.’ The anticipated total amount of these proposals is unknown at this time. Partners will lead some of these proposals and will partner with other organizations as a subcontractor for others.

These include youth workforce development, at risk youth, violence prevention and democracy and governance proposals. Details of these proposals can be seen below in Table 1.

The main challenge the PD team faces moving forward is the always unknown of government funding especially now given the 2013 government sequester of funds, the government shutdown and delays in passing the budget. The shutdown and delays will impact the procurement 2014 schedule and release of RFAs/RFPs, and allocation of funds for certain projects.

The PD team is currently under spending but expects to spend the full budget by the end of the year.

Table 1: Proposal Status as of November 2013 Opportunity Name Proposals Won

Organization

100,000 Strong Initiative

US Department of State

$990,099

American Youth Leadership Program (AYLP) - Renewal

US Department of State

$200,000

Education and Culture 2013

US Department of State

$407,900

Energy and Climate Partnership of the Americas (ECPA) 2013

US Department of State

$396,039

Farmer to Farmer Caribbean Basin Region

USAID Washington

International Sport Program Initiative (ISPI) 2013

US Department of State

Nutrition Security Program in Haiti

USAID Haiti

Professional Fellows - Legislative Process and Governance 2013

US Department of State

$500,000

Youth Ambassadors 2013 _ Venezuela and Colombia

US Department of State

$325,000

Submitted and Pending El Salvador Higher Education Program

$8,000,000 $225,000 $12,000,000

$1,548,467 USAID El Salvador

Proposals Lost Combating Child Labor -Dominican Republic - 2013

Amount $23,044,038

$1,548,467 $33,001,965

US Department of Labor

$1,300,000

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Creative Arts Exchange

US Department of State

$800,000

Farmer to Farmer Latin America Region

USAID Washington

$8,000,000

FY2012 & FY2013 Development Innovation Ventures Annual Program Statement (APS) Implementation of USAID/paraguay Democracy and Governance Program Operationalizing a Neighborhood Approach to Reduce Urban Disaster Risk in Latin American and the Caribbean

USAID Washington

$960,000

USAID Paraguay

$5,959,579

USAID Washington

$2,000,000

Pathways to Prosperity Challenge Partner Competition

US Department of State

$3,861,386

Project to Reduce Child Labor in Colombia

US Department of Labor

$9,000,000

Public Participation in Environmental Protection

US Department of State

$446,000

Youth Ambassadors 2013_Paraguay, Uruguay, Brazil, Haiti

US Department of State

$675,000

Watchlist

$26,000,000

Barbados - At Risk Youth

USAID Washington

-

Dominican Republic D&G Program

$500,000

El Salvador Workforce Development Program

USAID Dominican Republic USAID El Salvador

$25,000,000

Guatemala New CARSI

USAID Guatemala

-

Guatemala Violence Prevention

USAID Guatemala

Haiti PCPS Annual Program Statement

USAID Haiti

Youth IQC

World Learning

Under Development Education and Culture 2014

$500,000 $407,900

US Department of State

$407,900

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Goals & Current Progress GOAL #1

Progress

Secure financial sustainability by winning proposals that will bring in $3.7 million in spending for 2014 broken down in the following way: ~$1.5 million in Department of State renewal grants, ~$1.5million for Farmer to Farmer renewal, and ~$1 million in another DOL/USAID/DOS type grant.

1) # of DOS renewal proposals submitted and won in 2013 2) # of DOL/USAID/DOS new proposals submitted and won in 2013.

Strategic Goals Addressed:

Of 1)

the 20 proposals submitted: 9 won for $23 million total. Annual spending not yet known.

10 lost for $33 million total.

1 submitted and pending totaling $1.5 million.

RENEWAL proposals submitted: (GOAL - $1.5 million.) a. 5 DOS renewal proposals won (Education and Culture, AYLP, ECPA, Legislative Fellows, Youth Ambassadors –VZ and CO only). Wins total $1.8 million 2) NEW proposal submitted: (GOAL - 1 million) a. 5 new DOS proposals – 2 won. Wins total $1.2 million. b. 2 new DOLs proposals – submitted and lost. c. 4 USAID proposals – 2 won, 2 lost. Wins total $20 million.

3) Renew Farmer to Farmer – (GOAL $1.5 million) a. Won. Anticipated obligated amount 1 million due to government sequester.

☐ Build a Financially Stable Organization ☐ Strengthen Network of Volunteers, Programs & Projects ☐ Well-Governed, Accountable & Transparent Organization

GOAL #2

Progress

Support Partners existing programs and new program growth in the following thematic areas: Program areas: food security and agriculture, youth engagement, professional leadership, sport for development, climate change and environment, and anti-child labor interventions.

1) Develop expansion plans that directly related to Goal #1 with program teams for continued program growth 2) Meet with program teams in every 3 months review expansion plan implementation 3) Attend at least 2 conferences in relevant focused program areas

1) Three (3) formal Expansion teams formed: Matching – Business Fellows, Climate Change and Energy, and Youth Lead. a. Matching Expansion Team: We are currently in conversations with government institutions to potentially expand the program in Mexico, Uruguay, Paraguay and Colombia. b. Climate Change and Energy Expansion: We have defined our Partners of the Americas Climate and Energy Network (PCEN) and are in the early stages of looking to design some follow-up activities that one of our Senior ECPA Fellows started in Guyana.

We are also currently developing a one-pager, web content, and an outreach strategy that will enable us to engage our existing network of climate and energy experts and invite those people, organizations, and universities into PCEN. 2) The formal Expansion Teams meet regularly and all have plans of action to track and move forward on potential opportunities as outlined above.

3) Have attended conferences on youth, regional cooperation, global trade shows, meetings on the Hill and others.

Submit 10 proposals/concept papers:  Submitted 2 new proposals to expand on food security. Won 1 and lost 1.  Submitted 1 on sports for development – won.  Submitted 2 new proposals on climate change and environment – lost 2.  Submitted 1 on creative arts – lost.  Submitted 1 on regional collaboration (across themes) – lost.  Submitted 2 on anti-child labor – lost.  Submitted 7 concepts/proposals to support 100K Strong.

Submit 10 proposals/concept papers that support these focused program areas and directly relate to Goal #1.

Strategic Goals Addressed:

☐ Build a Financially Stable Organization ☐ Strengthen Network of Volunteers, Programs & Projects ☐ Well-Governed, Accountable & Transparent Organization

105

GOAL #3

Progress

Build robust Program Development Team so that 1) Team hired!

Partners is better positioned to 2) While we continue to train the new staff, they both have hit the ground submit quality proposals and running and are now leading proposals in the proposal development concepts in 2013/2014. process. In September the PD team had a successful retreat to continue 1) Hire PD Officers by March our team building, refine problem solving techniques for proposal 2013 development, and go through the LIFO exercise. As a result of the 2) Train staff so that by retreat, we built a maternity leave plan while Lindsey will be away from September 2013, PD Officers Nov – Jan and who will be responsible for the various PD tasks. are able to lead proposals based on the ‘leading proposals criteria.’

Support PD staff professional development goals (i.e. attend workshops/seminars, foreign language development, development of professional skills).

Strategic Goals Addressed: ☐ Build a Financially Stable Organization ☐ Strengthen Network of Volunteers, Programs & Projects ☐ Well-Governed, Accountable & Transparent Organization

106

SECTION SEVEN: COMMUNICATIONS REPORT

107

Program/Unit Name:

Communications

Executive Summary From May Board Meeting: Throughout the first part of 2013, the Communications Unit has made progress in our mission to be more strategic, while also juggling heavy day-to-day priorities. This new, more strategic focus can be seen in terms of the progress we’ve made toward the President’s Communications Strategy, as well as in social/ digital media for both the President and numerous Partners programs. Partners is now increasingly being recognized among our network of individual and organizational contacts as producing strong and strategic messaging. The Partners Store, going live in July, will be an opportunity to better share branded Partners resources and promotional products with the network. The focus on branding this year will also help in creating a more unified awareness of what Partners represents as an organization ahead of the 50th Anniversary. Aside from the goals mentioned here, Communications has also been heavily engaged in other activities, including producing the annual report, conceptualizing the new A Ganar video, and developing an unrestricted fundraising strategy, among others.

For November Board Meeting: Since the May board meeting, the due date for Goal #1 and Goal #2 part 1 was moved back by Senior Management to allow Comm to support other organizational priorities and proposal development. The new deadline for these goals was determined to be August 15th, as listed in the chart below. Regarding Goal #1, Communications was able to meet the goal of launching both the internal store for staff, as well as the “PartnersMarket” (store for chapters and others) by the revised deadline. So far, the launch of the internal store has been very helpful in allowing Communications to better expedite staff orders of goods and materials. We have received a favorable response from chapters around the “PartnersMarket”, however, it will take time for the Market to fully achieve its potential. Comm is planning a campaign to better showcase the features of the “PartnersMarket” to chapters.

Goal #2 part 1, updated branding and logos for chapters, was also completed on time. All rechartered chapters received their updated logo suites and in total approximately 300 logos were built by the Communications unit to give the chapters the branding tools they need going forward. Comm will continue to work with chapters to ensure that they understand their branding and that they are correctly applying it on all of their promotional and informational materials. The reaction by chapters to these logos was extremely favorable, and we received positive messages of support from roughly 2/3 of rechartered chapters.

Goal #3 is due by the end of the year, and we believe that we are still on track to achieve that goal.

The Board will also be interested to know that during this time period, the Communications Unit: 

Successfully on boarded consultant team Kosovo-Addis to begin work on Partners’ unrestricted fundraising strategy starting in August following the approval of both the Partners, Inc. and Foundation Boards. This work has included comprehensive baseline assessments relating to organizational competitiveness, digital presence, public relations planning, technological capacity, and database development, among many other areas. We have consistently achieved or superseded our monthly goals and are on target to begin our first holiday campaign effective the

108

first week of November. An official launch event is planned for staff and the entire Kosovo-Addis team on October 23rd. This event will be videotaped and shared with the board for informational purposes; 

Finalized the Communications Strategy for the President’s Office mentioned in the May report;



Supported the President on publicizing promotional appearances and the continued development of his book;



Finalized the production and publication of the Annual Report, also mentioned in the May report;



Completed the A Ganar video, in collaboration with the A Ganar program and their donor the MIF (Multi-Lateral Investment Fund of the IDB Group);



Developed comprehensive communications guidelines for staff and chapters, currently in review by legal, HR, and consultant teams;



Contracted historian David Corcoran to write a history of Partners in commemoration of our 50th Anniversary tentatively titled “The Power of Partnerships”;



Achieved an average growth rate for the Partners’ blog of 142%. 108 blog posts were written with several posts obtaining more than 1,000 views each;



Grew Twitter presence by 170%;



Generated 3 million impressions for Partners of the Americas’ programs and volunteers through Facebook and Twitter;



Published 18 videos featuring 11 Partners’ chapters and the Legislative Fellows, ECPA Fellows, American Youth Leaders, A Ganar, and Farmer-to-Farmer programs, not to mention the PIP Internship Program and President’s Office;



Increased number of views on YouTube channel by 330% over previous period between board meetings, with a 275% increase in number of minutes watched.

109

Goals & Current Progress GOAL #1 Restate Goal: Launch Staff Store/ PartnersMarket for internal use and Network use.

Insert Progress: Successfully launched and running.

Strategic Goals Addressed:

CRITERIA / METRIC FOR SUCCESS Communications Staff are able to place orders through store interface rather than on a case-by-case basis as we do now. This implies that the whole store system is up and running, from placement of order to approval and delivery of items.

TIMELINE August 15th, 2013

☒ Build a Financially Stable Organization ☒ Strengthen Network of Volunteers, Programs & Projects ☒ Well-Governed, Accountable & Transparent Organization

GOAL #2 CRITERIA / METRIC FOR SUCCESS Restate Goal: 1.) All rechartered chapters receive Roll out updated logos and chapter updated logos and chapter branding guidelines to rechartered guidelines. chapters. Train 50% of rechartered 2.) 50% of rechartered chapters chapters on branding guidelines by receive training on branding the end of the year. guidelines which fully explain Insert Progress: logo usage.

Revised logo suites have been produced for all rechartered chapters.

Strategic Goals Addressed: ☒ Build a Financially Stable Organization

TIMELINE For #1: August 15th, 2013 For #2: By end of 2013

☒ Strengthen Network of Volunteers, Programs & Projects ☒ Well-Governed, Accountable & Transparent Organization

GOAL #3 Restate Goal: Produce strategic communications plan for Partners of the Americas.

Insert Progress: Strategies for 50th Anniversary and President’s Office developed; on track to complete goal by end of year.

Strategic Goals Addressed:

CRITERIA / METRIC FOR SUCCESS Strategic plan for Communications is produced and presented to the organization. Important aspects of the plan include the 50th Anniversary, the President’s Office Communications plan, and plans to optimize program communications.

☒ Build a Financially Stable Organization ☒ Strengthen Network of Volunteers, Programs & Projects ☒ Well-Governed, Accountable & Transparent Organization

TIMELINE By the end of 2013

110

SECTION EIGHT: PARTNERSHIPS AND PROGRAMS REPORT 1. SPECIAL INITIATIVES 

PartnersCampus



PartnersConnect

2. PARTNERSHIP AND LEADERSHIP EXCHANGES

111

Unit Name:

Partnerships & Programs

Executive Summary Program Growth and Resource Development: In 2013, the Partnership and Programs (PnP) unit submitted a total of 15 proposals to US and other government donors for a total of nearly $10 million in proposals, and $2,800,000-$3,300,000 in concepts. We won a total of 10 new programs and initiatives totaling $3,237,900. We won five (5) Department of State (DOS)-funded awards to renew and expand exchanges, two (2) Youth Lead program expansion grants, and we advanced the 100,000 Strong in the Americas initiative to achieve six (6) winning proposals for $3,650,000 in resources delivered or firmly committed: $1,000,000 DOS, $1,000,000 Santander, $1,000,000 ExxonMobil, $250,000 Freeport McMoRan Copper and Gold Foundation, $250,000 Coca-Cola, $150,000 Ford Foundation. Never before in recent history has Partners attracted so many diverse major private contributions in just one year.

Diverse programs, Well Run, that Change Many Lives: Between January and November, DOS-funded programs facilitated the exchange of 165 volunteers, professionals, and youth. We also funded 35 small projects within the network and are engaged in planning and funding four Peer Learning Events for 2013. Fellows and youth are now working on proposal submissions for follow-on projects and are actively sharing information on social media platforms and assisting with recruitment for new programs. In addition, many have engaged with chapters to work on joint projects or join as members. Programs managed a budget of $1.5 million across 9 DOS-funded programs. As of the end of August (the last reports available at the writing of this report), $986,607 had been spent with heavy spending expected as fall delegations traveled. Programs are projected to close the year without significant over- or underspending.

A Robust and Evolving Team: We are thrilled to announce our hiring of the Director of the 100,000 Strong in the Americas Innovation Fund. Partners is pleased to announce that we have hired Lee Tablewski to assume responsibility and leadership of the initiative. His deep experience in fundraising, higher education, and the Americas, as well as his personal commitment to the Initiative and to the vision of Partners of the Americas made him the ideal candidate for this challenging position. Lee was Founding Director of Programs and has worked for the past 10 years as Director of Professional Training Programs and Project Mexico at the Institute of the Americas in San Diego, where he worked under and gained the confidence of four U.S. ambassadors. Lee joins the Partnerships and Leadership Programs (PnP) team and will soon have a Program Officer working with him. He will report to Matt, with whom he will work in deep collaboration, along with Steve, Horacio and the many staff that have been and will be working together to bring this presidential initiative to scale over the next two years and hopefully far beyond. There were several other changes to PnP staff over the summer. Three Program Officers transitioned out of the unit (Partnerships Program Officer and two PLE Program Officers working on Legislative Fellows). They were replaced by new hires, including one internal promotion of an intern, that have transitioned nicely into their new roles.

PartnersConnect: I am excited to report that just over the past two months since Ukiah Busch has assumed a leadership role in PartnersConnect, we have achieved remarkable progress in organizational and individual affiliations. In less than one month after the creation of 100K Strong Innovation Network as part of PartnersConnect, over 135 new higher educational institutions have joined, many with historic connections to Partners of the Americas yet without formal affiliations to us until now. In addition, in conjunction with the 2nd PartnersCampus convention this month in Medellin, 129 students joined by purchasing an Individual Partner-level membership to PartnersConnect, providing revenue of

112

approximately $3,870 in the process.

This recent success comes after substantial challenges and learning during the course of the year as we bring this transformational initiative to implementation. As you know, in March PartnersConnect became operational as the portal to the Partners of the Americas network, joining our first Organizational Partners and Individual Partners, and beginning the adoption process of making visible and better connected the network that is much bigger than anyone imagined. Revenues and expenses are both lower than anticipated in the first year, but chapters and universities in particular are embracing the initiative as a means to grow Partners together in an increasingly sustainable manner. PartnersConnect has obtained unanimous Board support and strong approval from the Partners network at various events, which has laid the groundwork for broader recruitment and implementation.

We have undergone a deep learning process since June, when the program underwent a staffing change.

Internal analysis and a report from Kosovo Addis have identified key challenges in leadership, strategy, staffing and technology that we are currently seeking to address. Some of those key challenges include the lack of staffing for technology management and sales/marketing expertise, the lack of a flexible and reliable payment processor, the limitations of the sub-par ESX system and the need to make the free, Friend-level option more appealing. Despite these challenges, PartnersConnect continues to be an absolute necessity if Partners is to continue operating as a “network” that emphasizes “connecting” in its mission. We believe that this initiative can and must succeed and are focused on getting it right and on tightening the learning cycle as we continue to adjust and adapt in our continued development.

PartnersConnect will prove to be a vital connector and tool for our growing network as we enter our second 50 years.

PartnersCampus: The rapidly growing PartnersCampus initiative, now with 23 Campuses, was highlighted at a Conference in the US Embassy in Bogotá, Colombia, and has recently celebrated its Second Annual Convention in Medellín, Colombia from Oct. 9-14. The event was supported by the Department of State Education and Culture program, the Antioquia-Massachusetts Partnership, SENA and numerous other universities and institutions. There was an increase from 15 registrants in 2012 to 129 registrants in 2013 and the event was named one of the ten most important events of the week in Medellin by HugeCity.com. Financial reporting is underway, but estimated revenue for Partners is about $3,500. Follow-up has only begun, but we expect several new Partners Campuses will be founded and many more service projects will occur as a result. We have also launched discussions with SENA to explore models for founding Partners Campuses at the more than 100 centers they operate.

Partners’ 50th Anniversary Convention: We have secured our site and dates for the Partners of the Americas 50th Anniversary Convention. As the Board unanimously endorsed, we are partnering with the Association of Bi-national centers of Latin America (ABLA) to host a joint conference in Florianopolis, Santa Catarina, Brazil. Curitiba did not have hotels big enough for our joint event, so we have moved the event to a “Partner state” (Santa Catarina – Virginia). The site on the island of Florianopolis is Costão do Santinho, a spectacularly beautiful coastal resort that has not only given us their entire conference center, but has agreed to fantastic all-inclusive rates for participants. This will enable us all to be together (Juntos Somos Mais, e Melhor!) without logistical complications, and will also allow us to have a significantly lower registration fee than we did in Medellin. Florianopolis, like Curitiba, has a major airport with connecting flights to São Paulo and other cities. We have secured September 23-25th, 2014 as the dates for the three principal days of the Convention. I would like to particularly thank Tiberio, Barbara, as well as Wilson and Daisson from the Santa Catarina Partners, for their hard work in positioning our event, and most recently for helping coordinate our site visit in Florianopolis. We are headed for a fantastic and strategic forward-looking celebration of Partners’ 50 years!

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Goals & Current Progress GOAL #1 Goal: Manage Quality Programs and Initiatives Progress:  Successfully fulfill program requirements:  Total of 165 participants have completed fellowships or exchanges o ECPA: 7 Fellows conducted 15 exchanges o Legislative Fellows: 44 Fellows total o Youth exchanges: 59 participants plus additional 22 participants in November o Education and Culture: 47 participants o Matching: 8 participants  35 small grants distributed  Successfully meet initiative goals:  Affiliations: Since change of staffing in July, the following has been accomplished: o Creation of 100K Strong Innovation Network with unique sign-in process for new membership category o Over 135 new HEI registrants in the 100K network o Launch of improved PConnect landing page, dashboard and other sub-pages o Launch of What Works Learning Center (in beta) o Launch of PConnect Events Calendar on Partners homepage and in PConnect o Paid join of one HEI via the HEI Packages o 129 paid, student memberships purchased – 30 claimed so far – revenue approximately $3870 o 20 new Friend-level joins o 1 Chapter (PA) fully adopted cost sharing arrangement In addition, see reporting graphics below in agreed-upon monitoring format.  GYV: Remain co-founders but passed leadership to IAVE with vision for Partners serving as regional hub of the global effort through RED2021.  Partners 50th: Site selection and budget approved. Formal announcement imminent.  PartnersCampus: See below.  AFP: Has led to large bilingualism opportunity with SENA, in negotiations now. Developing special focus on former adoptees from Colombian orphanages who want to return to volunteer. 1 Volunteer arriving in November. Negotiations in progress for a group of 15 from Canada for 2014.  Volunteer Training Manual: On hold for funding purposes. Possible reprogramming for 2014.  POAF Grant Programs: All active grants on target.  PartnersCounts: 2012 PartnersCounts summary submitted for audit with no problems. Electronic forms created for e-submission option in next cycle.

PartnersCounts successfully serviced progams for match quantification.  SalesForce adoption: In training phase. Migration completed.  J-1 Certification: In application process for J-1 visa certification. J-1 needed for PIP but not for YL.  YouthLead delegations: One delegation completed with 23 participants to Brazil for US-Brazil Girls Empowerment Seminar, funded by $30,000 contribution from Mary Kay Foundation. Two additional delegations approved for November 2013 by SENA. In implementation.

Strategic Goals Addressed: ☒ Build a Financially Stable Organization

CRITERIA / METRIC FOR SUCCESS 1. Successfully fulfill program requirements for: Legislative Fellows, Matching (International Business Fellows), Education and Culture, Senior ECPA Fellows, Youth Lead, 100k Strong.

TIMELINE

December 31, 2013.

2. Successfully meet initiative goals for: Affiliations, YouthLead, Global Youth Volunteers, Partners 50th, PartnersCampus, Ambassadors for Prosperity (AFP), Volunteer Training Manual/Package, POAF Grants Program, Partners Counts.

December 31, 2013.

3. SalesForce adoption: Staff trained and using SF across unit.

April 30, 2013.

4. J-1 Certification: Partners as a J-1 sponsor.

September 30, 2013.

5. Conduct 4 funded YouthLead delegations.

YL1-YL2 June 30, 2013.

YL3-YL4 Dec 31, 2013.

☐ Strengthen Network of Volunteers, Programs & Projects ☒ Well-Governed, Accountable & Transparent Organization

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GOAL #2

CRITERIA / METRIC FOR SUCCESS TIMELINE 1. Renew/replace December portfolio of $1.5 31, 2013. million in 5 strategic areas: good governance, vol Volunteer Engagement: Won new Education and Culture program for $407,900. engagement, climate Girls Empowerment: YouthLead delegation #1 from US to Brazil supported by the and environment, Mary Kay Foundation in the amount of $30,000. small bus devel, and Good Governance: Legislative Fellows: $500,000 with US DOS. youth engagement.

Youth Ambassadors: $325,000 for Venezuela and Colombia with US DOS

Restate Goal: Renew/Replace and Expand Portfolio Insert Progress: 1&2. Renew/replace portfolio: WON (8)        

AYLP: $200,000 for US delegation to Paraguay with US DOS Climate and Environment: Senior ECPA Fellows sole-source agreement for Phase II, totaling $400,000.

International Sports Programming Initiative: $225,000 with US DOS 100k Strong: Six (6) winning proposals for $3,650,000 in resources delivered or firmly committed: $1,000,000 DOS, $1,000,000 Santander, $1,000,000 ExxonMobil, $250,000 Freeport McMoRan Copper and Gold Foundation, $250,000 Coca-Cola, $150,000 Ford Foundation.

SUBMITTED (3)  Volunteer Engagement: Education and Culture program for two funding levels $407.900 and $367,110.  Small Business Development: Matching Program: ~150.000 in negotiation process with DNP and others.  Youth Engagement: Youth Lead:~45.000 per delegation with SENA.  El Salvador Higher Education: Partners’ participation in large USAID program to strengthen Higher Educational Institutions in El Salvador. $20,000,000 proposal with $1,000,000 - $5,000,000 role for Partners.

3.

Vouchers: Proposal not approved by AA community partnerships, but ongoing negotiations to connect to AA regional office. Status: Hopeful, but slow given bankruptcy and merger.

4.

A Ganar – SENA: Proposal approved by SENA. Not aproved by IDB.

5.

AFP: 1 volunteer traveling in November. Negotiations in progress for a group of 15 from Canada for 2014. In negotiations with SENA for large bilingualism program.

6.

Contribute to proposal development/design: DOL Colombia.

7.

Participate in events (11+): Civil Society dialogue for Summit of the Americas follow-on, OAS, Washington DC; “Building Bridges to Educational Exchange” Bogota; ACE, Washington DC; US-Brazil Girls Empowerment Seminar, Rio de Janeiro, Brazil; Conference on Forest Management, Belize; Fulbright NEXUS Conference, Medellin; Universidad de los Andes Environmental Law Conference, Bogotá; Points of Light Conference on Volunteer Service, Washington DC; National Geographic Biofuels Roundtable, Washington DC; Fulbright Nexus Scholars Closing Event, Washington DC; Professional Fellows Congress, Washington DC

Strategic Goals Addressed:

2.

Expand portfolio by $3.5 million in 3+ strategic areas, incl.

Matching to 1 new country, plus $2.25 million for 100k Strong.

December 31, 2013.

3.

Secure min 50 free AA flight vouchers.

Mar 31, 2013.

4.

Secure funding for A Ganar - SENA.

Sept 30, 2013.

5.

Develop additional program models for AFP with 18+ participants, group recruitment with CCID, Nazareth + others.

December 31, 2013.

6.

Contribute to proposal development/design as needed.

December 31, 2013.

7.

Participate in events/ build relationships with key donors.

December 31, 2013.

☒ Build a Financially Stable Organization ☐ Strengthen Network of Volunteers, Programs & Projects ☐ Well-Governed, Accountable & Transparent Organization

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GOAL #3 Restate Goal: Affiliate Organizations, Individuals and Partners’ Organizations Insert Progress: 1. Organizations 4 Organizational Partners 152 Organizational Friends $1300 Revenue to Partners 2.

3.

1.

2.

Individuals 57 Individual Partners 1256 Individual Friends $2100 Revenue to Partners

3.

Partners’ Orgs 74 Chapters Rechartered 23 Partners Campuses 2 Partners Campuses Chartered 0 Country Affiliates Designated $17,150 Revenue to Partners

Strategic Goals Addressed:

CRITERIA / METRIC FOR SUCCESS Organizations 395 Organizational Partners 556 Organizational Friends $69.5k Revenue to Partners Individuals 975 Individual Partners 1500 Individual Friends $29.8k Revenue to Partners Partners’ Orgs 90 Chapters Rechartered 36 Partners Campuses Chartered 6 Country Affiliates Designated $28.9k Revenue to Partners and Revenue shared

☒ Build a Financially Stable Organization ☒ Strengthen Network of Volunteers, Programs & Projects ☐ Well-Governed, Accountable & Transparent Organization

GOAL #4 Restate Goal: Strengthen Quality and Connectivity of the Network Insert Progress: 1 & 2. Chapters active in recruiting and placing Legislative Fellows, Matching Fellows. Chapters key in recruiting and hosting youth exchange participants. Chapters active in writing proposals for various exchange programs.

3. Staff traveled to Indiana, Tennessee, Brasilia, Recife, Colombia, Oregon, Washington, Colorado, Massachusetts, Minnesota, Dominican republic, Haiti, El Salvador, Uruguay, Chile, and Peru Chapters

CRITERIA / METRIC FOR SUCCESS 1.

Rich participation of Partners' chapters, Partners’ organizations, and volunteers in all areas of program implementation and design.

2.

Greater integration of pgm participants/staff into Partners network.

3.

Broad participation of chapters, vols, alumni, partner orgs, and others at Peer Learning and other events, including webinars.

4.

Partners well represented at external events and in other networks.

5.

Active groups for program participants/alumni on the Alumni and Collaborator Community, w/ 50% participation for 2013 participants, documents uploaded, and 65% positive feedback from program staff.

6. Increased engagement and connectivity of 3. Funding provided for Partners-led PartnersCampus and AFP participants and events in Colorado, Uruguay, and Rio stakeholders.

Grande do Sul and for a Partners Campus event in Medellin.

Strategic Goals Addressed: ☐ Build a Financially Stable Organization ☒ Strengthen Network of Volunteers, Programs & Projects ☒ Well-Governed, Accountable & Transparent Organization

TIMELINE Organizational Partners: 45/99/136/115 -$7k/17k/24k/21k Individual Partners: 129/265/332/241 -$4k/8k/10k/7k Partners’ Organizations: Chapters: 90/0/0/0 Campuses: 10/10/10/6 Country Affiliates: 3/3/0/0 $26k/3k/2k/1k Note—Above figures by quarter: [Q1/Q2/Q3/Q4]

TIMELINE December 31, 2013.

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Initiative:

PartnersConnect

ORGANIZATIONS

Program Objectives andAnnual Progress to date Annual Target 550 Target 400 Q4

550

Q4

400

500

350

450 300

Q3

400

Q3

350

250

300

Q2

Intermediate Goal

200

250

150

200

152

150

Q2

100

100

Actual

Q1

50

50

4 $1.300

0

FRIENDS

Q1

0

PARTNERS

Annual Target 550 Intermediate Goal 400 Actual 152

Annual Target 395 Intermediate Goal 280 Actual 4

INDIVIDUALS Annual Target ~ 1500 1256

1500

1350

Q4 Annual Target 955

1200

Q4

900 800

Q3

700

1050 900

1000

Q2

600

Q3 500

750

600

400

Q1

450

300

300

200

150

0

FRIENDS Annual Target 1500 Intermediate Goal 1000 Actual 1256

57 $2,100

100

Intermediate Goal

Q2

Actual Q1

0

PARTNERS Annual Target 955 Intermediate Goal 726 Actual 57

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PARTNERS CAMPUSES Annual Target 36

CHAPTERS Annual Target 95

40 35

Q4

30

Q3

100

Q1 90 80

25

Intermediate Goal

23 20

70 60

Intermediate Goal

50

Q2

Actual

15

68 $16.750

40

Actual

30

10 20 5

10

Q1 0

0

CHARTERED AND DUES-CURRENT

RECHARTERED AND DUES-CURRENT

Annual Target Intermediate Goal Actual

Annual Target Intermediate Goal Actual

36 30 23

COUNTRY AFFILIATES Annual Target 6

6

Q4

5

4

Q3

3

Q2

2

Intermediate Goal

Actual

Q1

1

0 $0

0

DESIGNATED AND DUES-CURRENT Annual Target 6 Intermediate Goal 4 Actual 0

95 95 68

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Initiative:

PartnersCampus

Program Information Donor: none Beginning Date: August 2011 End Date: none Amount: 0$ Program beneficiaries: Students, chapters, project beneficiaries How is the program evaluated? By growth in number of Partners Campuses, enrichment of program activities and services, development of revenue-generating opportunities within the program and impact on sustainability of the Partners volunteer network.

Program Objectives and Progress to date Major objectives

Completed to Date

Remarks

PARTNERSCAMPUS Increase total number of PCs to 36 by end of 2013

23 established

The criteria for completing a foundation have been raised, while quality of programming has been increased. Most foundations are still occurring in Latin America.

Coordinate impactful annual convention with net positive revenue

Convention was held in Medellin, Colombia at Universidad EAFIT on Oct. 9-14.

Increase from 15 registrants in 2012 to 129 registrants in 2013. Named one of the ten most important events of the week in Medellin by HugeCity.com. Contributors included the Antioquia chapter Universidad EAFIT, SENA, Universidad Cooperativa de Colombia and others. Financial reporting is underway, but estimated revenue for Partners is about $3,500.

Massive increase in participation over last year’s event. Significant revenue generation. Follow-on is beginning with great momentum.

Collect Dues from and provide Charters for 5 Partners Campuses

2 PCa have paid dues and been chartered.

3 are in the process of completing this requirement

Providing the Charter, as well as membership in PConnect, to entice dues payment seems to be working and is expected to encourage at least 5 PCs to pay dues, if not more.

Complete 2nd Edition of PartnersCampus Manual

Outline of 2nd edition completed

The internal deadline of October 1 was extended to allow the gathering of input at the PCampus Convention Oct. 9-13. New deadline set for end of year

1st PCampus “Project in a Box” model – PartnersCampus Sport for Development Project

MOU signed with Courts for Kids, basic model and promotional materials completed, recruitment for pilot is in initial stages

The Pilot is set to take place January 2-10 of 2014. Recruitment is in progress.

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AMBASSADORS FOR PROSPERITY Recruit 18 travellers

6 travelers so far in 2013, with an additional traveler schedule to depart in November. Several have been recruited for 6 month programs beginning in 2014.

We are in negotiations with a group of 15 from Canada for a two week trip in early 2014. The program capacity in Colombia has also helped us to enter negotiations with SENA to send up to 150 English teaching volunteers to Colombia in 2014.

Individual recruitment has been difficult, largely due to the travel warning for Colombia. So, too, has recruitment of groups. Risk aversion at universities has made recruitment among those institutions difficult. We have found significant success working with FANA, an orphanage ein Bogota with a network of thousand sof adoptees around the world who are interested in returning to FANA to volunteer.

Develop custom group programs

4 custom agendas have been completed for a Sport and Service program

Each of these models can be standardized and used for future groups. The CCID programs are for educators who, upon their return, will hopefully recruit groups of students to participate.

4 custom agendas have been completed for members of CCID

Highlights In March, the PartnersCampus (PCampus) program was highlighted at a Conference in the US Embassy in Bogotรก, Colombia. Several representatives of the Partners International Office were able to participate. In addition, Education USA and several of the PartnersCampus host institutions provided scholarships to facilitate the participation of a number of PCampus student leaders. The students assisted Ukiah Busch in presenting the PartnersCampus program and were highly effective in communicating with the university representatives gathered for the event. Partners held a pervasive presence at the event and laid the groundwork for collaboration with a number of Colombian universities.

The Second Annual PartnersCampus Convention was held in Medellin, Colombia at Universidad EAFIT on Oct. 9-14. There was an increase from 15 registrants in 2012 to 129 registrants in 2013. The event was named one of the ten most important events of the week in Medellin by HugeCity.com.

Contributors included the Antioquia chapter Universidad EAFIT, SENA, Universidad Cooperativa de Colombia and others. Financial reporting is underway, but estimated revenue for Partners is about $3,500. Follow-on is beginning with great momentum.

The program has added a new Program Officer, Christie Donahue, with strong experience and skills in student organization management and promotion of student services.

Partnership Involvement The Antioquia-Massachusetts Partnership was actively involved in the planning of the 2nd Annual PartnersCampus Convention.

The Pennsylvania-Bahia Partnership has been active with the Millersville University Partners Campus, while the Florida Colombia partnership has been active with the Stetson University and UniNorte PCs.

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Program/Unit Name:

American Youth Leadership Exchange

Program Information Donor: US Department of State Beginning Date: 9/1/12 End Date: 9/30/13 Amount: $175,000 Program beneficiaries: youth in the United States and Paraguay How is the program evaluated? Surveys and reports Program Objectives and Progress to date Major objectives/indicators

Completed to Date

Recruit and select 18 youth and 3 mentors from the US to travel to Paraguay in Summer 2013

Recruitment was conducted in 8 key US states: North Carolina, Minnesota, Kansas, Utah, Texas, Indiana, Washington DC and Colorado

Develop and implement an enriching agenda in Paraguay that allows youth to practice leadership and service

Participants traveled between July 16August 13

Engage participants in substantive follow-on projects and initiatives

Youth are working on proposals for followon projects to be submitted for review by a youth advisory committee.

Remarks

Highlights Recruitment was conducted in eight states with public and private schools and local organizations. Over 70 applications were received among youth and mentors. Selection was completed in May. The group travelled to Washington DC for orientation on July 15 and to Paraguay on July 21 for three weeks.

Two videos were produced by Partners and the youth that demonstrate the impact of the program and their cultural immersion and group cohesion. https://www.youtube.com/watch?v=sbjIS_QT_uc and http://www.youtube.com/watch?v=sswwHY-P2Dk Partners also featured the program on its blog: http://www.partnersoftheamericas.net/search/label/Youth Youth are now working with mentors to develop follow on projects that will be completed in the next six months.

Partnership Involvement Partners chapters in US states and Paraguay are key implementing partners for the program. In the US, chapters lead local recruitment, conduct preliminary selection, and guide youth participants during follow-on. Two of the three mentors were chosen from within the Texas and North Carolina Chapters. In Paraguay, the Comite Paraguay Kansas was responsible for finding and orienting host families, planning a three-week agenda, monitoring participants, and all financial arrangements in country. As with the Youth Ambassadors program, we strive to have participants become fully immersed members of Partners through local chapters and/or engaged in PartnersConnect.

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Program/Unit Name:

Senior ECPA Fellows

Program Information Donor: US Department of State Beginning Date: 9/20/11 End Date: 8/31/13 Amount: $495,049 Program beneficiaries: governments, organizations, and universities working in energy and climate change in Latin America How is the program evaluated? Trip reports and site visits Program Objectives and Progress to date Major objectives/indicators

Completed to Date

Remarks

Complete 40 dynamic and engaging Fellowships

40 fellowships have been completed to 15 countries

The program was extended to September 2013 so we are still fielding requests

Expand climate change network and create a dynamic network between high level experts in the field

The ECPA Fellows Newsletters is viewed by US Embassies and organizations throughout the region.

Represent ECPA at the Summit of the Americas, Rio +20 and through an ECPA 101 event in Washington DC

Fellow Maria Paz Gutierrez attended the Summit of the Americas in April 2012. Four Fellows presented at Rio +20 in June 2012 and 11 Fellows attended ECPA 101 in July 2012

First webinar with Fellows was hosted on April 19 in honor of Earth Day

Highlights The original ECPA Fellows program closed on September 30th and Partners secured a grant to continue the program into a phase II. ECPA II will continue technical assistance visits to the region, focusing on Central America and the Andean region. ECPA II will have an increased focus on building off of previous fellowships to create long-term sustainable capacity building initiatives. In addition to technical assistance visits, ECPA II also includes funding for two Fellow-led small projects.

Several fellowships have resulted in long-term projects led by Fellows. In Belize, ECPA Fellow Janaki Alavalapati has continued working with the University of Belize to expand their capacity in forest management. Fellow Suresh Garimella has formed a new relationship with TEC in Costa Rica for continued university engagement and faculty exchange. And Fellow Dan Kammen is now engaging his graduate students in research in Nicaragua as a result of his fellowship.

Partners created a short video over the summer that highlights the work of the Senior ECPA Fellows program: https://www.youtube.com/watch?v=9xOl2A7ggKE&list=FL1tn5UQRdZ5V2VzlAKHDu8w

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Partnership Involvement Chapters are often informed of visits in order to participate in public events with Fellows. Due to the nature of the program, other involvement is limited. Partners is currently writing a proposal for ECPA Fellows Phase II that will focus more on long-term projects and therefor allow greater involvement of the Partners network.

Partners has made various connections through the program and several institutions are interested in joining PartnersConnect as a result of their engagement in ECPA Fellows.

Program/Unit Name:

International Business Fellows Matching Program

Program Information Donor: US Department of State Beginning Date: 9/17/12 End Date: 8/31/13 Amount: $198,019 Program beneficiaries: small businesses in Chile and Costa Rica How is the program evaluated? Fellowship reports and surveys Program Objectives and Progress to date Major objectives/indicators

Completed to Date

Remarks

Recruit 15 Chilean and 15 Costa Rican SME leaders for fellowships

15 Chilean and 8 Costa Rican Fellows have been selected. Outreach continues in Costa Rica

In coordination with Procomer in Costa Rica, the program will shift focus to entrepreneurship and building small business development talent instead of pre-existing businesses.

Recruit and place fellows in 30 host organizations that match Fellow interests and needs and builds relationships between countries

8 Fellows placed.

All fellowships have been extremely successful.

Feedback from ProChile and Procomer has been that while the process has been slower than anticipated, they are pleased with the overall result and the quality of the placements.

Conduct follow-on through roundtables in each country and virtual networking

Facebook and Linked-in pages are active and engage Fellows

Highlights Case studies have been written of the first fellowships, which were extremely successful and portray the long-term potential for relationships between home and host organizations. They are featured on our website (http://www.partners.net/partners/MATCHING_Case_Studies.asp). In addition, Fellows were featured in a promotional video to highlight successes of the Pathways to Prosperity Initiative, which was shared with heads of delegation at the Pathways Ministerial in October.

Partnership Involvement We are working closely with the Oregon-Costa Rica and Washington-Chile Partners Chapters for host organization placements, along with reaching out to chapters across the U.S. Conversations with members in Nebraska, Minnesota, West Virginia, Arkansas, Massachusetts have been useful in building our contacts for possible hosting businesses, business associations, and small business incubators.

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Program/Unit Name:

Legislative Fellows

Program Information Donor: US Department of State Beginning Date: 9/17/12 End Date: 2/28/14 Amount: $650,000 Program beneficiaries: government and civil society officials in Mexico, El Salvador, Nicaragua, Colombia, Paraguay, Brazil, Dominican Republic, Haiti, and United States How is the program evaluated? Fellowship reports and surveys Program Objectives and Progress to date Major objectives/indicators

Completed to Date

Recruit and place 65 Fellows in the most appropriate host organization and negotiate productive, meaningful activities that are carried out throughout the fellowship period

Fellows were recruited from public and private organizations for Class I (Brazil and Colombia), Class II (US) and Class III (Mexico, El Salvador, Nicaragua, Paraguay, Haiti, and Dominican Republic). Recruitment for Class IV (US) is open until November 1.

Promote mutually beneficial relationships with organizations and professionals to enact positive and long-lasting professional and cultural engagement

44 Fellows have selected and placed in organizations and state agencies in 4 US states and 8 LAC countries.

Establish a sustainable and valuable network through a dynamic environment to engage communication and collaboration during and beyond the life of the program

Recruitment messages were viewed by 100,000 individuals on social media due to strategic partnerships with participating organizations.

Remarks

Highlights The program continues to build new and deepening partnerships across borders through reciprocal exchanges and new partnerships. Ramsey County Public Defender’s Office has now hosted Fellows in three classes and sent Fellows in two classes over the past year. In addition, institutions like EPA and USDA are nominating more Fellows to participate in the program. New institutions are reaching out to Partners to be part of the program with recent inquiries from Special Olympics, SENA, the Supreme Court of Paraguay, and various universities. Blogs and videos highlight the work that Fellows are doing.

See links below. https://www.youtube.com/watch?v=iEpqzMxAxtQ&list=FL1tn5UQRdZ5V2VzlAKHDu8w http://www.partnersoftheamericas.net/search/label/Legislative%20Fellows Partnership Involvement Chapters in participating countries and Minnesota, Indiana, Massachusetts, Wisconsin, and West Virginia in the US participate heavily in the exchange program. Volunteers coordinators from the different areas will help recruit and select participants in order to lead promotion, convene a selection

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committee, and help prepare fellows for travel. In addition, chapters in each state and country have been instrumental in identifying and contacting host organizations, arranging logistics, and developing schedules for cultural activities.

Program/Unit Name:

Education & Culture

Program Information Donor: US Department of State Beginning Date: 3/29/13 End Date: 3/31/14 Amount: $407,900 Program beneficiaries: Partners chapters How is the program evaluated? Trip and small grants reports Program Objectives and Progress to date Major objectives/indicators

Completed to Date

Remarks

Recruit 60 volunteers to visit counterpart chapters or attend peer learning events. Special emphasis will be placed on exchanges for Teacher-in-Residence and building University partnerships.

48 volunteers have been approved for travel between April and November

20 small grants implemented in bilateral partnerships

16 grants were approved in the first two grant cycles this year.

Last grant cycle deadline is for October 31

2 peer learning events implemented with a local chapter and other organizations

One Peer Learning Events was held in Montevideo, Uruguay on Alternatives to incarceration with participation from representatives from Peru, Brazil, Argentina, and Haiti. Through small grants, funding was also provided for the What Works Regional Conference in Colorado, Raising Partners in Rio Grande do Sul, and PartnerCampus Convention in Medellin.

An additional event is planned for Washington DC for the launch of the 50th anniversary.

Partnership Involvement All grants through the Education and Culture Program are distributed through requests from Partners chapters only. Chapters must collaborate to set annual plans, plan agendas and projects, and approve projects. Small grants continue to support projects in South America and are either part of the exchange or result from an exchange. In addition to professional exchanges, the staff works closely with chapters on Partnership issues, such as dues payments, updating chapter directories, providing historical information for proposals, scheduling meetings of chapter visitors to the office and in general responding to questions on governance and volunteer management. Our program is the first point of contact for membership. Chapters are also hosts of peer learning events and seek private sector support for events.

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SECTION NINE: ADDITIONAL PROGRAM REPORTS 1. AGRICULTURE AND FOOD SECURITY 

FARMER TO FARMER



HAITI NUTRITION PROGRAM

2. SPORTS FOR DEVELOPMENT 

A GANAR

3. ANTI-CHILD LABOR 

EducaFuturo

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Program/Unit:

Agriculture and Food Security: Farmer-to-Farmer Program

Executive Summary Over the Life of Program, Partners has exceeded targets and 594 volunteers have traveled: 101 to Guyana, 98 to Haiti, 155 to Nicaragua, 133 to the Dominican Republic and 107 Flex Volunteers to countries such as Belize, Bolivia, Colombia, the DR, Grenada, Honduras, Jamaica, Nicaragua, Senegal and St. Kitts. These volunteers have worked with 396 hosts – farmers, producer organizations, agribusinesses, universities, and other groups. They have directly benefited over 53,000 people, well above the LOP target. The program has leveraged $7,573,860 in volunteer time and in-kind support.

We are preparing an extensive data set and narrative for the Final Report, due in October 2013. In addition, we are planning public outreach activities to raise awareness of the program and its impact.

Program Information Donor: United States Agency for International Development (USAID) Beginning Date–End Date: October 1, 2008 – September 30, 2013 Amount: $7.5 million Program beneficiaries: local agricultural producers, producer organizations, and agribusinesses in Haiti, Guyana, Nicaragua, and the Dominican Republic, plus some flex countries How is the program evaluated? M&E experts from the University of Wisconsin-Extension assist Partners staff to fulfill reporting requirements for USAID as well as other data collection Program Objectives and Progress to date Major objectives/indicators 580 Volunteers Hosts Receiving Assistance 22,206 Direct Beneficiaries $6,667,390 in resources leveraged

As of September 30, 2013 594 396 53,343 $7,573,860

Remarks Above target On target Above target Above target

Highlights “Caring Does Matter”: Reflections from first-time volunteers in Nicaragua. Amelia Canilho and Jean Tice recently returned from a Farmer-to-Farmer assignment in Nicaragua. Both Canilho and Tice are educators and residents of Wisconsin.

They complemented each other’s skills in teaching and assisting over 100 Nicaraguan youth and adults with tips on home gardening, square foot gardening, family nutrition, food preservation, new food product development, and valueadded processing and marketing. Canilho and Tice worked with five community learning centers near the cities of Managua and Rivas, and also attended portions of the EXPICA Agriculture Expo and the National Cattleman's Congress.

D ISCUSSING HEALTHY SNACK PROGRAM AT LOCAL ELEMENTARY SCHOOL

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At each learning center the team got a tour of the farms and facilities. They then conducted a general needs assessment via a short questionnaire and discussion with leaders of the center and active members. Together with the groups, Canilho and Tice also developed activities for the following day that addressed each center's specific needs and goals for improving community knowledge of nutrition and horticulture.

One place Canilho and Tice worked was Cedro Galan, a small community on the outskirts of Managua whose learning center F ACILITATING DISCUSSION ON GROUP SQUARE - FOOT provides sewing classes and has a library. The members there GARDENING ACTIVITIES had small and "wild" gardens and mentioned on their questionnaires that they were interested in creating garden plots for personal consumption and retail.

They also wanted to learn about nutrition and how to incorporate more vegetables in their diets. Group activities included a training session, hands-on activities in square foot gardening techniques and composting, and a cooking demonstration. Recipes, along with new ideas on what to plant and eat, were discussed over a healthy lunch.

As the volunteers reflect on their assignments they shared the following thoughts on their experience: "As first-time volunteers we were both overwhelmed by the problems we encountered and amazed by the resilience and creative spirit of the people we met. The women and youth we met taught us the value of a word well-placed, a dream well-tended and an idea worth supporting. The indomitable spirit of leaders like Chepita, Janina, Dr. Ronalds and D. Evaristo give us hope for the future of Nicaragua...Whilst reviewing the comments of our new friends in Nicaragua we are heartened to think that we can make a difference in small ways and at a very human level. Caring does matter."

Partnership Involvement The corresponding Partnerships can be involved in collaboration, volunteer recruitment and other areas if they are interested. The Farmer-to-Farmer Program is managed in-country by field staff who is responsible for program implementation, including coordination with local chapters. Chapters receive regular communication from the staff in Washington. US chapters have the opportunity to recruit technical volunteers. Involvement has varied - Wisconsin and New Jersey are more involved so far than Mississippi and Michigan. Other partnerships, like Arkansas-Bolivia, North Carolina-Bolivia, PA-Bahia, Brazil and Kentucky-Ecuador are participating via our flex program options.

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GOAL #1 Successful implementation of the Farmer to Farmer Program, exceeding donor expectations



   Strategic Goals Addressed:

   

GOAL #3 Hold and Expand: Submit a proposal for a new Farmer to Farmer Program and actively seek other agriculture and environment funding

 

CRITERIA / METRIC FOR SUCCESS 1-2 blog stories per week; increased sharing of success stories and impact through newsletters/e-news, web, YouTube, Facebook, etc.

Maintain regular communication with USAID F2F team members participate in outside events: meetings, conferences, panels, etc. to promote the program and also for professional development Promote F2F in each of the core countries through media events, public speaking, news articles, etc.

 



☐ Build a Financially Stable Organization ☒ Strengthen Network of Volunteers, Programs & Projects ☐ Well-Governed, Accountable & Transparent Organization

  

Strategic Goals Addressed:

 

Progress See progress above All reporting and budget requires have been met to date Case Studies being finalized, final report underway Network is involved via Flex and core country activities

☒ Build a Financially Stable Organization ☒ Strengthen Network of Volunteers, Programs & Projects ☒ Well-Governed, Accountable & Transparent Organization

GOAL #2 Increase communications and outreach efforts to raise awareness of the program, share impact and success stories, and exceed USAID outreach goals

Strategic Goals Addressed:

CRITERIA / METRIC FOR SUCCESS Complete or exceed LOP targets of 580 volunteers, 752 host organizations, 28,261 direct beneficiaries, $4,211,586 in increased sales, $6,667,390 in resources leveraged, etc.

Reporting, Budget and other Finance/Admin items are executed according to POA and USAID Guidelines, Field Offices are closed out successfully in late 2013 M&E: work with UWEX on Case Studies; Field Staff complete impact assessments; all M&E data is cleaned up, Reports highlight program impacts Partners network (programs, chapters, collaborators) is involved in F2F through Flex, regular communication, other activities

CRITERIA / METRIC FOR SUCCESS Lead or assist with one competitive proposal or concept paper for a new or add-on agriculture and economic growth activity Submit a competitive proposal for the Farmer to Farmer program re-bid, which is on time, well written, and exceeds USAID expectations Work with the PD team on other RFAs and RFPs as needed

☒ Build a Financially Stable Organization ☐ Strengthen Network of Volunteers, Programs & Projects ☐ Well-Governed, Accountable & Transparent Organization





Progress 70 blog stories posted so far in 2013 F2F team members have attended several local agriculture events Local staff have generated lots of news RE: F2F, including newspaper articles and other outreach

Progress F2F team wrote and submitted successful proposal for next round of funding Team, primarily Program Director, assisted PD with multiple other proposals

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Program/Unit:

Agriculture and Food Security: Haiti Nutrition Security Program

Executive Summary Partners of the Americas, in collaboration with Counterpart International and local Haitian organizations, is helping to spearhead the USAID Nutrition Security Program to improve the nutritional status of Haiti’s most vulnerable populations. Activities will include training healthcare workers and community members to improve their knowledge and behavior surrounding health and nutrition. They will also promote income generation and food security through seed banks, nurseries, and animal husbandry, particularly among women, so that adequate healthcare and nutritious food can be accessed by those who need them most. A partnership with local Haitian counterparts will be essential in ensuring that program activities and strategies most appropriately and effectively meet the specific needs of malnourished regions, since each region of the country is culturally and economically distinct.

The Haiti Nutrition Security Program (NSP) strategy hinges on a holistic community health, nutrition and livelihoods approach that works through local NGOs to develop health and nutrition care groups and engages and integrates assistance activities within the existing government health and nutrition systems.

The Nutrition Security Program will begin its activities this month.

Program Information Donor: United States Agency for International Development (USAID) / Haiti Mission Beginning Date–End Date: May 24, 2013 – May 23, 2016 Amount: $12 million Program beneficiaries: children and pregnant and lactating women in three geographic focus corridors in Haiti How is the program evaluated? The program’s monitoring and evaluation approach will include both ongoing monitoring of activities, as well as formalized evaluation of program achievements through baseline, midterm and final evaluations.

Program Objectives and Progress to date Major objectives/indicators 133 community workers trained on nutrition 7,040 households with access to a home garden 20,787 women participating in care groups 110 health agents trained $12,000,000 in resources leveraged

Progress to date N/A N/A N/A N/A N/A

Remarks Program is Program is Program is Program is Program is

in in in in in

start-up start-up start-up start-up start-up

mode mode mode mode mode

Highlights The launch of the NSP was scheduled for October 15th and 16th but was postponed due to the government shut-down. Launch activities were to include a ceremonial inauguration of the program and informational workshops outlining the program strategy and its integration with the Ministry of Health and Population’s National Nutrition Strategy. Participants included dignitaries and health officials, as

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well as program stakeholders and technical specialists.

The NSP staff expects some in-depth stories soon and did highlight this new program in a blog post about World Food Day (http://farmertofarmer.blogspot.com/2013/10/happy-world-food-day.html).

Partnership Involvement The local Haiti chapter is informed of the NSP and will seek

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Program/Unit Name:

Sports for Development: A Ganar

Executive Summary A Ganar has now reached over 12,500 youth since the program began in 2005. In the past weeks the team has been finalizing the $1.5M agreement for Barbados and a new $88K agreement for Trinidad, our 17th country. We have also conducted close-out workshops in Haiti and Mexico as well as close-out visits to Brazil, Ecuador and Colombia.

The past months have seen staff transition with two staff members leaving the team for other jobs.

Since we have increased regional based support and we are near the end of a search for an Operational Director. We will add a new position in January that will be shared with a SportsUnited program funded

by State. Nadia Moreno was promoted to Sr. Program Officer and has been doing excellent work.

A Ganar is currently behind in its spending for 2013 and is working with Horacio Correa to see that projections will be made.

A Ganar was once again “shortlisted” for the Beyond Sport Awards held in Philadelphia. Two members of the A Ganar staff were selected as trainers for the Olympisim for Humanity Conference held in Olympia, Greece in July. Finally, A Ganar/Vencer was featured prominently during the 2014 FIFA Confederations Cup held in Brazil. FIFA visited the Vencer program in Rio de Janeiro along with Spanish and Barcelona star Gerardo Pique. At the Confederations Cup final, the honor of carrying the champion’s trophy onto the field was given to one of the Vencer participants.

Program Information Donor: USAID and IDB/MIF Beginning Date: USAID Sept 2009, IDB/MIF March 2010 Feb 2014

End Date: USAID Sept 2015, IDB/MIF

Amount: $USAID 8.9M. IDB/MIF: $3.6M Program beneficiaries: at-risk youth ages 16-24 How is the program evaluated? We have both internal indicators such as # of participants, # of graduates and # of job insertions. The program is also evaluated externally; by MIF on different occasions; by USAID with an impact evaluation in Honduras and Guatemala

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Program Objectives and Progress to date Major objectives/indicators

Registered to Date

Remarks

Train in MIF countries: 4,700 goal

5,213

Does not count the 1,600 in the new Barbados program

Train in USAID countries: 5,970 goal

3502

We have until Sep 2015 to meet this goal

Barbados – Ministry of Education – 1583 goal

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We have until May 2016 to complete

Trinidad – University of the West Indies – 200 goal

0

Program begin in Oct 2013

Highlights Insert program highlights that occurred since the last Board report The May - September period included a variety of activities in all A Ganar countries:              

In USAID countries, 480 youth started the A Ganar program while over 220 graduated, 129 found employment, and 48 returned to school.

Most of the MIF programs have ended. Final numbers for each program will be available in the next report.

Since 2009, all USAID and MIF countries have raised over $3.6 million in local resources (cash + in-kind).

A Ganar was selected a “shortlisted” project at the 2013 Beyond Sport Summit and was featured in a summit panel on urban violence.

Partners and MIF completed collaboration on a professionally made video to promote A Ganar. http://www.youtube.com/watch?v=WBcmPKxT_5w Partners and the A Ganar network continued work on quality control via program standardization.

Partners and program leaders continued work on a potential third round of funding from the MIF. Unfortunately this bid has encountered challenges with the MIF. Steve Vetter, Horacio Correa and Paul Teeple are all working closely to overcome these challenges.

Partners staff is close to signing an agreement with the University of the West Indies to create the A Ganar Trinidad and Tobago program.

Training of trainer workshops have been conducted in Guatemala, Trinidad, and Barbados.

The A Ganar team has experienced staff turnover. In August, Program Coordinator Brooke Rosenbauer left the team to accept a new job with Reebok Foundation. In September, Deputy Director Erin Mone-Marquez left the team to accept a position at USAID. Nadia Moreno has been promoted to Sr. Program Coordinator.

Aleysha Serrato has been contracted from Mexico to support the program in various capacities.

We are currently in the search process for a Director of Operations.

We will create a new position in January together with new resources from a SportsUnited grant from US State.

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Partnership Involvement A Ganar works closely with chapters in: Uruguay, Ecuador, Colombia, Guatemala, Jamaica, St. Vincent and the Grenadines and Dominica While Partners has traditionally tried to work through local chapters or Partners related institutions as our country coordinating organizations, we are receiving more pressure from our donors to consider other local organizations and to make our selections based on an open/competitive process. This could make it more difficult in the future to work through Partners chapters.

GOAL #1 Restate Goal: Standardize Program and Create Detailed Plans - corresponds to Strengthen Our Network Insert Progress: 1. Strategic Plan is approved 2. A Ganar activities with MIF have exceeded all goals. Currently working on final reports.

3. Standardization process is complete.

4. Sustainability plan work is still on-going.

Strategic Goals Addressed:



TIMELINE Dates in middle column

☐ Build a Financially Stable Organization ☒ Strengthen Network of Volunteers, Programs & Projects ☐ Well-Governed, Accountable & Transparent Organization

GOAL #2

CRITERIA / METRIC FOR SUCCESS

Restate Goal: Add support staff and clarify staff roles – corresponds to Create and Accountable and Transparent Organization Insert Progress: 1. Gabriel’s role has been clarified and he has assumed a greater role within the team.

2. Barbados coordinator hired.

3. New M&E hire not yet accomplished. Now looking to contract organization. RFP is out now.

4. Regional support structure is evolving with possibility of transfer of one staff member to regional office in January.

5. See above note on M&E. Strategic Goals Addressed:

CRITERIA / METRIC FOR SUCCESS • Approval of A Ganar Strategic and Operational Plan; 6/1 • Complete A Ganar2 activities meeting goal of 4,800 participants; 8/1 • Complete standardization process of A Ganar components; 8/1 • All countries have their own sustainability plans completed and approved; 12/1

• Clarified roles and responsibilities for Gabriel Perez; 3/1 • Hire another program coordinator; 4/1 pending Barbados • Have new M&E hire in place; 6/1 • Regional support structure clarified and implemented; 6/1 • M&E enhancement system complete; 12/1

☐ Build a Financially Stable Organization ☐ Strengthen Network of Volunteers, Programs & Projects ☐ Well-Governed, Accountable & Transparent Organization

TIMELINE 

Dates in middle column

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GOAL #3

CRITERIA / METRIC FOR SUCCESS

Restate Goal: Open New Programs, new Counties and New Donors – corresponds to Build a Financially Sustainable Organization Insert Progress: 1. New Barbados program active.

Also new program in Trinidad to start immediately.

Additional program in DR delayed.

2. Value of Alliance is clearer but needs additional work.

3. Sustainability Fund not yet established.

4. New relationship with Fundacion Barrillas established in Mexico.

• A Ganar3, Barbados and new DR programs active; 12/1 • Establish the value of the A Ganar Alliance; 6/1 • A Ganar Sustainability Fund created, goals established with mechanisms to support it in place. 12/1 • Develop relationships with at least 3 new potential major donors.

12/1

Strategic Goals Addressed: ☒ Build a Financially Stable Organization ☐ Strengthen Network of Volunteers, Programs & Projects ☐ Well-Governed, Accountable & Transparent Organization

TIMELINE 

Dates in middle column

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Program/Unit Name:

Anti-Child Labor: EducaFuturo

Executive Summary After we signed the Cooperative Agreement with USDOL we began consultations to finalize the subcontracts and budgets with our proposed sub- grantees/ sub-contractors. In both Panama and Ecuador, some of the sub grantees/sub-contractors declined to sign the terms of reference and contract to begin implementation of the activities agreed to during the proposal development phase.

We plan to submit a Project Revision to USDOL with the purpose of expanding the role of FEPP, an approved subcontractor, to include educational services to children and youth in addition to livelihoods services, taking over the responsibilities that were originally proposed for Fundacion Telefonica. In Panama, we replaced Casa Esperanza and Fundacion Pro-Ninos del Darien with the Association of Professionals of the Darien for Integral and Sustainable Development (Asociación de Profesionales del Darien para el Desarrollo Integral Sostenible –APRODISO) and The Bocas del Toro Ngäbe Bugle Association of Professionals and Technicians (Asociación de Profesionales y Técnicos Ngäbe Bugle de Bocas del Toro - APROTENGB). Fe y Alegria will continue to provide services in the other communities as proposed.

On July 5th we organized, along with the International Labor Organization, the formal launch of EducaFuturo in Panama. The US Embassy in Panama, the First Lady, representatives from USDOL and other high-profile figures participated. Steve Vetter attended this event. A launch for Ecuador has been postponed due to political tensions between the U.S. and Ecuador.

In mid-July, we conducted the second and last Comprehensive Monitoring and Evaluation Plan (CMEP) workshop in Ecuador. Once the workshop concluded, the EducaFuturo Staff in Ecuador and Panama focused their work in the implementation of the Baseline Survey. Entrena, one of our partners in this project, conducted the Espacios para Crecer and Quantum Learning Workshops in Ecuador and Panama.

The methodology has been well received and facilitators/teachers have been trained to start project activities in January 2014.

In August 2013 we projected spending of $1,151,552 by year end. Our estimates indicate that we will be underspent by $116,555. This means that direct cost spending projections for 2013 will be $1,034,996. Under spending is due to implementation challenges related to subcontracting with NGO’s in both countries and the intensity of the work related to the CMEP.

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Program Objectives and Progress to date

Major objectives/indicators

Completed to Date

Remarks

INTERMEDIATE OBJECTIVE 1: At risk indigenous, afro-descendant, migrant and children with disabilities with increased access to and retention in school.

*The project concluded the baseline survey this month, which had to be completed before starting implementation of activities.

INTERMEDIATE OBJECTIVE 2: Households beneficiaries with improved livelihoods strategies.

*The project concluded the baseline survey this month, which had to be completed before starting implementation of activities

INTERMEDIATE OBJECTIVE 3: Households and at risk children with improved access to Social Protection (SP) and children’s rights programs.

*The project concluded the baseline survey this month, which had to be completed before starting implementation of activities

INTERMEDIATE OBJECTIVE 4: Youth aged 15-17 transitioned from unsafe or exploitive working conditions to acceptable work &/or work training.

*The project concluded the baseline survey this month, which had to be completed before starting implementation of activities

INTERMEDIATE OBJECTIVE 5: Active public-private partnerships implement ECL prevention/eradication activities to address ECL in specific project related sectors.

. *The project concluded the baseline survey this month, which had to be completed before starting implementation of activities

INTERMEDIATE OBJECTIVE 6: Target households & children with attitudinal or/and behavioral change towards ECL and rights to education.

*The project concluded the baseline survey this month, which had to be completed before starting implementation of activities

INTERMEDIATE OBJECTIVE 7: Enhanced knowledge base on ECL in Panama and Ecuador.

*The project concluded the baseline survey this month, which had to be completed before starting implementation of activities

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GOAL #1 Restate Goal: Overall program implementation and progress of the Intermediate Objectives.

Insert Progress:

Strategic Goals Addressed:

CRITERIA / METRIC FOR SUCCESS Number of beneficiaries involved in year 1 of the program aligned with yearly-proposed number of beneficiaries in the project document.  Percent of number of beneficiaries prevented and withdrawn aligned with proposed % in Ecuador and Panama.  Burn rate aligned with projected expenses. 

☐ Build a Financially Stable Organization ☐ Strengthen Network of Volunteers, Programs & Projects ☐ Well-Governed, Accountable & Transparent Organization

GOAL #2 Restate Goal: Successful transition of new subcontractors for the implementation of activities in Ecuador.



CRITERIA / METRIC FOR SUCCESS Project Revision submitted to USDOL to change subcontractors in Ecuador

Insert Progress:

Strategic Goals Addressed:

☐ Build a Financially Stable Organization ☐ Strengthen Network of Volunteers, Programs & Projects ☐ Well-Governed, Accountable & Transparent Organization

GOAL #3

CRITERIA / METRIC FOR SUCCESS

Restate Goal: Project sustainability and strengthening relationship with host governments.



Insert Progress:



 Strategic Goals Addressed:

TIMELINE The CMEP was developed in the first 8 months of the program. We will start direct project activities in January 2014. The Project’s Work Plan has been revised to fit the new proposed scheduled included in the CMEP.

Meet with key government stakeholders both national and local to explore possible ways they can adapt the project’s methodology.

Coordinating with the Project Director, communicate with key stakeholders via email to keep them informed about the project’s progress.

Draft sustainability plan for the projects’ life cycle.

☐ Build a Financially Stable Organization ☐ Strengthen Network of Volunteers, Programs & Projects ☐ Well-Governed, Accountable & Transparent Organization

TIMELINE We are in the process of negotiating FEPP’s new role.

We are awaiting a formal response from FEPP on November 5th, regarding whether or not they are willing to be part of the project with the availability of resources for the education, social protection and livelihoods components.

TIMELINE The Ministry of Education in Panama has adopted the methodology as part of their Escuela Nueva Program. They have participated in the Entrena Workshops. In Ecuador, the Ministry of Education supported the adaptation of EpC workbooks.

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THE END

Please contact Sherrita Wilkins at swilkins@partners.net for questions