Event Planning Packet

Congratulations!

We are thrilled that you have chosen Persimmon Country Club for your event celebration! We know that there is a lot of thought that goes into such a big decision and we want you to know that we are confident that our team will provide you with a truly memorable day that both meets and exceeds your expectations!

We are experts at what we do and will be here for you every step of the way. Now that you have found the perfect place, we can start planning all of the fun details!

This packet was created to give you some guidance and assist you in your planning process. There are going to be so many details coming your way in the next few months, so this packet will keep you on track for all of your venue and food and beverage needs.

We are excited to partner with you to make this the best day it can possibly be. During this planning process, please don’t hesitate to reach out if we can assist you in any way. Now, on to the exciting details!

Warm Regards, Jayde Hall Private Event Director jhall@persimmoncc.com 503.674.3233 Chelsey Talbott Private Event Assistant events@persimmoncc.com (503)674.3250 500 SE Butler Rd. Gresham, OR 97080 | 503.674.3233 | www.persimmoncc.com

Frequently Asked Questions Can we bring our own food or beverage?

All food and beverage must be provided by the Club, unless otherwise arranged with our Private Events Department. We offer a variety of menu selections and packages designed to accommodate any event. Wedding cakes / birthday cakes and Candy Buffets are excluded from this policy. Wine may be brought in for a corkage fee of $15 per 750ml bottle. There will be a $100 corkage fee per full keg. If outside liquor is found during your event, it will be confiscated and you will be subject to a fine. Persimmon Country Club offers a full bar selection. Leftover buffet food cannot leave the property, per your contract (with the exception of the cake). Outside liquor may not be brought in under any circumstances.

What time can we and our vendors arrive for set up on the day of our event?

You will have the space, beginning 2 hours prior to start time, unless otherwise arranged with Private Event Team, for set up. Please keep in mind that when you arrive, your event may not be completely set up, as our staff will arrive 2-3 hours prior to your event to finalize everything. Outside food and beverage is permitted, previous arrangements must be made with the Private Event Department.

After our event, can we and our vendors leave items at the club overnight?

All personal items that were brought to the club that you wish to keep need to be removed from the property at the end of your event. If you do leave items overnight, we will do our best to recover them, however, Persimmon Country Club is NOT RESPONSIBLE for items left after your event concludes. Vendors need to remove their items on the night of your event, unless other arrangements have been made with our Private Events Department.

Do you have food options for when we arrive on our event day?

Unfortunately, we will not have food options available to you when you arrive. Our restaurants are for members only. If outside liquor is found during your event, it will be confiscated and you will be subject to a fine.

The Restauarant Bars in the Clubhouse are for MEMBERS ONLY and we will not be able to serve food or drinks to your guests if they arrive early for your event.

Do you allow candles?

Yes, we do allow candles as long as they are surrounded and contained by a glass holder. We do not allow taper candles as they do not have a glass holder around them. There are no exceptions.

Frequently Asked Questions When do we meet to go over details?

We will set up a time to go over all of the details of your event, such as food selections, room set up, linens, time line, etc. Once we have discussed all of these aspects of your event, our Private Events Department will send you a written confirmation, called a Banquet Event Order. Please review the BEO, sign and return to us at least 10 days prior to your event. If you do not sign and return your event order with any changes that you might have, Persimmon Country Club will not be held responsible for any discrepancies.

Who will be running our event?

Persimmon Country Club has a Banquet Captain that will oversee your event as well as the Food and Beverage team. The Banquet Captain will be your point of contact for the day. They will be using the Banquet Event Order that you have previously approved, so it is very important that all the information is accurate.

Our Private Event Sales Team may not be present at your event.

Are golf outings available?

Golf Outings are available if you are with, or are, a member of the Club (guest fees apply). Because we are a private club, there are no exceptions to this policy.

Do you allow sparklers or fireworks?

No, fireworks and sparklers are prohibited from our property. No exceptions. Please ensure Persimmon Country Club is aware of your exit favors and they are approved by Persimmon prior to your event date.

Your Questions:

Menu & Bar Details

Guest Count

Estimated Guest Count: Adults______ Kids 0-4 yrs_____Kids 5-12 yrs_____Vendors_____ *Final Head Count is due 10 days prior to your wedding. It can be increased, but not decreased, after this date. **If you have a plated meal, counts on those are due 14 days prior. 48 hours prior to the event you will also be asked to provide a spreadsheet of meal counts per table, as well as what your place card indicators are for your guests.

Menu

Package Choice (circle one):

Happy Hour

Champagne Brunch

Appetizers (circle one):

Stationary

Passed ($2 pp extra charge)

Hors d’oeuvres Selections (# of selections is based on Package Choice): 1.

2.

3.

4.

Veggie Choise (1) Starch Choice: (1) Salad Choice: (1) Entree Choice: (2) Special Dietary Needs: Kid’s Meals: (off adult buffet: 1/2 priced (5-12 yrs)): Kid’s Meals: Choice of 1 for all kids (5-12 yrs): Vendor Meals ($21.49 each):

Bar

Hosted Wine (Cap?): Hosted Kegs / Beer: Hosted Signature Cocktails / Hosted Liquor / Drink Tickets?

Hosted Sodas on Consumption?

No Host / Cash Bar (guests pay)?

Timeline Information Timeline Client arrival for final decor / setup: Guest Arrival: Cocktail Hour Begins / Appetizer Bar Opens: Dinner / Lunch / Breakfast Buffet Opens: Bar Opens: Cake Cutting / Dessert: Slideshows: Event Concludes: Additional Hour ($200 per hour) Notes / Questions:

Dancing:

Vendor Information Vendor Name & Arrival Time Coordinator: Photographer:

Videographer:

DJ / Band:

Bakery:

Florist:

Hair & Makeup: Decorator: Photo Booth: Misc.: Misc.:

Notes / Quetsions:

Setup and Diagram Reception / Banquet Hall

Rounds of 8 or 10?

Assigned Seating or Open Seating?

House Linens in Black, White or Ivory?

Napkin Color and Fold (Hanging Fold or Pocketfold)?

Head Table Set up (Kings Table, Sweetheart Table, Traditional Head Table, etc)? On a Stage? How many people including Wedding Couple?

Cake Table – 60” Round, 6’ Table, or semi circle 30”?

Any other tables needed (Sweets Station, Favors, Photo Booth, etc)?

Are you providing Table Numbers & Stands, or should we?

Regular Reception Chairs or Rented Chairs Chair cover & sash rental? (cirlce) Yes

No

Cover color:

Sash Color:

Projector, screen for slideshows? *NOTE: Client must provide a PC or Mac laptop with an HDMI, VGA or USB Port.

#:

Persimmon Hall

Here is a layout of our Banquet Hall. There are four separate rooms that have the ability to break down into one large room to accomodate up to 300-350 guests depending on room set up.

35’ 40’

Columbia Gorge Room

Columbia Gorge Room: 1,400 sq ft

Mt. Adams Room: 1,400 sq ft

Mt. Saint Helens Room: 700 sq ft

Mt. Hood Room: 700 sq ft

Mt. Adams Room

40’

Mt. Saint Helens

20’

Mt. Hood

20’

Lower Terrace

Putting Green

Lower Terrace

Stairway

View of Mt. Hood

PRO SHOP

Stairway

Thank you!

Thank you so much for taking the time to fill out this packet!

Please feel free to reach out to us should you have any other questions or concerns.

We look forward to hosting your beautiful event!

The Private Event Team

Jayde Hall & Chelsey Talbott

e: jhall@persimmoncc.com p: 503.674.3233

e: events @persimmoncc.com p: 503.674.3250

@persimmonccevents | #persimmoncc | #persimmonccevents

500 SE Butler Rd. Gresham, OR 97080 | 503.674.3233 | www.persimmoncc.com | jhall@persimmoncc.com