P2P Process Improvements Maximise your Investment in SAP
Presented by: Daniel Kimpton
About Cogent Consulting • Specialised Implementation Consultancy for automated P2P solutions • Focus solely on customers using SAP • Over 30 implementations in UK & Europe • A-iP outsourced processing solution brand • Make use of market-leading software • Provide consultancy in other business areas
Some of Our SAP Customers • • • • • • • • •
BAE Systems Barclays Bank Barclays Capital Bespak Black & Decker Brawn GP Capita Civil Nuclear Constabulary Department of Communities & Local Government • Forensic Science Service • FujiFilm Europe • Honda UK
• • • • • • • • • • • •
Johnson Matthey Kent Police Lafarge Roofing Waltham Forest Council L’Oreal Northgate IS Northern Ireland Electricity Board (Viridian) Northumbria University Rexam Beverage Cans RS Components Tarmac UK Hydrographic Office
One Solution – Many Document Types & Formats • A Single Control Centre in SAP to Manage: – – – – –
Procurement Card and Credit Card Files Accounts Payable Invoices Supplier Statements Employee Expenses Other Forms to Generate Postings in SAP
• Accepts Data from any Source – – – –
Paper Email Electronic Files Portal
• Automatic Postings if all OK • Make use of Workflow & Images • Use Reporting to Drive Continuous Improvement
Solution Overview – Day to Day Processing
Day to Day Processing Data Stored
If Invoice matches and passes all checks it can posted automatically
Only Invoices with errors need to be worked upon
Document List
Document Display
Messages Log
Workflow List
View the Document
View the Image
Workflow Transaction in SAP
Audit Trail & Images Attached to SAP Postings
Supporting Continuous Improvement Increase first time posting in SAP Posting Statistics by Vendor: Automatic Posting Online Posting Background Posting
Error Statistics by Vendor:
Price Quantity Missing Receipts No purchase order present
Workflow Statistics by Employee: No. of workflows by workflow reason Avg. time taken to process workflow Percentage automatically posted upon release
In Summary • Single Control Centre in SAP for all Documents • Automatic Postings if Checks are Passed • Use Workflow & Images to Resolve Issues • Save Costs & Improve Processes
Implement P-Card Solution in 2 Weeks