Process to Success
pb.co.nz Property Brokers Ltd Licensed REAA 2008
Appraisal check list • Initial contact with client • Title search • Make appointment to view property • Property search • Confirm appointment with potential vendor • Put together pre listing pack - REA Guide - Branch booklet - AML information - Profile - Contact Details • Initial inspection of the property • Record details of the property • Discuss timeframes for the sale • Establish the vendors next move • Take photos for appraisal document • Make time to return to present the appraisal • Put together appraisal document • Look at comparable sales • Look at comparable properties on the market • Analyse a likely sale price for the property • Discuss with team members and manager • Discuss best marketing method with the team • Complete the appraisal and print • Put together appraisal box
- REA Guide
- Marketing Plan - Realty Magazine - AML Flyer - Jellybeans - Note pad - Colouring book (if applicable)
• Present appraisal to the potential vendors
Listing a property for sale • • •
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Complete AML checks on all vendors - If Trust conduct advanced AML Complete Listing Form with the vendors - Must include appraisal price - Must include estimated commission payable - Must include length of the agency Gather documentation relating to the property - EQC Claims - Log burner details - Consents issued - Any other paperwork associated with the property Advise vendor warranties clause Liaise with solicitor if required Make a marketing plan with the vendors Discuss open homes and frequency of them Discuss signage Discuss time frames Discuss advertising Provide professional advice on presenting your property to the market Ascertain vendor investment
• • • • • • • • • • • • • • • • • • • •
rrange photographer and videographer A Write advertising material Book additional marketing Proof marketing Arrange Brochures Arrange Just Listed Flyers Vendor proof all marketing material Arrange signage to be erected Arrange key for access for the property Arrange a lockbox for the property Book open homes Draft Sale and Purchase Agreement Deliver Just listed flyers to neighbours Team viewing of property Information memorandum to all agents in office Circulate listing to database Contact likely buyers for property Arrange viewings for property at suitable times Property goes live Arrange and conduct appointments and private viewings • Analyse market feedback and follow up leads
Open home process • • • • • • • • • • • • • • • •
Call vendors to arrange open home date and time Tenanted properties – receive permission from tenants to host one Arrange advert for newspaper and websites Book in for open home sign to be erected on for sale sign Print open home flyers for property Send email reminder to vendors Send out email reminders to database Arrive at open home and erect sign and flag etc (directional signs pointing to property where required) Do initial walk through of the property to check everything is in order, identify any health and safety hazards, put any valuables out of sight, take keys out of doors, turn on lights etc. Have attendees sign visitors’ book Talk with visitors and point out relevant features and Health and Safety hazards etc. Walk back through property at the end of the open home turning off lights and checking doors and windows are locked and secure. Remove open home signs etc. Leave note, telephone or text vendors to report in on number of attendees and any other relevant feedback Discuss open home attendees at team meeting and have the relevant salesperson follow up attendees for further feedback to arrange additional viewings or answer queries etc. Report further in weekly vendor email report
When an offer is received • Prepares sale and purchase documentation • Communication with the sales team • Advise vendor offer received and take instruction • Contact all other interested parties • Go through previous visits/open home registers to double check interest • Contact clients that may be planning visit in future • Arrange time to present offers with vendor • Facilitate negotiations • Supply documentation to the solicitor if required prior to signing • Produce Multiple Offer forms for signing
When an offer is accepted – under contract • Inform successful purchaser • Inform unsuccessful purchaser/s • Supply paperwork to the lawyers via email and hardcopy • Supply paperwork to the vendor via email and hardcopy • Supply paperwork to the purchaser via email and hardcopy • Advise agents the property is under contract and the conditions within contract • Vendor meeting to reassess the marketing campaign if required • Advise admin of any changes to marketing campaign • Liaise with purchaser to arrange Builders Report and any other checks required • Talk to vendor re man hole location and make sure accessible • Attend Builders Report and arrange access to the property • Check property secure after each viewing • Continue marketing per revised plans • Keep communicating with all parties involved to monitor fulfillment of conditions • Put up sold sign • Arrange pre purchase inspection with Purchaser if required • Collect keys for the property prior to settlement • Hold keys till solicitor has advised can be released • Hand over keys to purchaser • Pick up sign on day of settlement • Contact purchaser to check there is no problems
Disclaimer. While all care has been taken in preparing this publication, Property Brokers Ltd, its sales consultants and staff accept no responsibility for the accuracy of the information at any time. The information contained has been prepared by PBL for informational purposes only and should not be a substitute for legal, or other professional, advice; you are advised to seek specific advice relevant to your circumstances from a suitably qualified professional. PBL does not accept any responsibility or liability for any action taken as a result of relying directly or indirectly on the information in this document. How you use the information is your sole responsibility. If you have concerns about the information in this publication, contact PBL directly.
PB048189 MARCH21
Licensed REAA 2008