Employer Guide to the MyFuture Virtual Careers Fair

MYFUTURE VIRTUAL CAREERS FAIR

EMPLOYER GUIDE

PREPARE FOR THE VIRTUAL ELEMENT OF THE SPRING FAIR:

SET UP YOUR VIRTUAL BOOTH AT LEAST TEN DAYS IN ADVANCE OF THE FAIR:

One representative sets up the virtual booth by logging into their MyFuture account and going to “Events& Fairs”>Virtual Event at Career SpringFair>”+ Register”.

Complete the fields to set up your Standard booth. We advise that 5 minutesis suitable chat time for 1 on 1 (there is also option to extend time during a live chat).

PREPARE FOR THE VIRTUAL ELEMENT OF THE SPRING FAIR:

1-2-1 VIDEO AND GROUP CHATS

Note that 1 on 1 video chat is built into the MyFuture VCF. You can add more than employer representative for 1 on 1 chat to help to move students through the busiest employer queues more quickly. Those who do not already have a MyFuture employer account will receive an auto-email with access to a limited account to enable them to join the live fair – ask them to look out for this.

Set up your Group Chat instructions by using the HTML text formatting tools to advertise a time schedule of short talks (max 20 minutes) with hyperlinks to Teams/Zoom or other connected virtual meeting that a colleague, who is not simultaneously involved in 1 on 1 chats will deliver. This chat type is very popular with students and can be repeatedat scheduled intervals during the event.

PREPARE FOR

THE

VIRTUAL ELEMENT OF THE SPRING FAIR:

MODIFYING YOUR BOOTH

Once you have set up your booth, click Review and Confirm, followed by Confirm to save and submit for approval by Queen’s CES. Should you wish to adjust your virtual booth later, go back into “registration,” scroll to the bottom on the page and click “Modify,” before reviewing and confirming again.

You and your colleagues (please communicate/share invite and guidance to them) will also be invited to a 30-minute training event (will be recorded). The following 2-minute video also provides a useful overview for participating employer representatives on how the 1 on1 video chat works.

DURING THE LIVE FAIR:

IMPORTANT INFORMATION FOR REPRESENTATIVES OFFERING 1 ON 1 CHAT:

Each representative who has been set up in the employer virtual booth for 1 on 1 chat will see a red “View Chats” box icon appearing in their MyFuture account against the relevant fair one hour beforethe fair goes live. Click on this to enter your unique 1 on 1 chat area and familiarise yourself with items explained her n this and other guidance.

Remember that you will be using the MyFuture built in video chat to meet students for 1 on 1 chats only, so make sure to accept this option when you go live and do not use Teams, Zoom or other conference meeting software alongside this.

When you are ready to meet students, switch your chat Online, if you need to take a break, switch to Busy (do not switch to Offline until you are permanently leaving the event.

Once the VCF goes live at the start time (not before), students will begin to join 1 on 1 chat queues These will show in the “Upcoming” tab in your chat view. You will see the “Start Chat” option is red for the student at the top of the queue (click on that and follow join instructions).

DURING THE LIVE FAIR:

While you are talking to a student, you will also see Icons to open text chat and share screen under the incoming video. You will also note a meeting time countdown. When this reaches 0 the meeting is automatically closed. However, employer reps (not students) will also see an option to extend chat by a further 2 minutes when the 2-minute point is reached ·When chat is completed, click “End Chat,” make any notes (students do not see these) and start chat with the next student at the top of the queue.

Note re: student behaviours at VCFs: Some will join 1 on 1 chat immediately, others elect to go to group or other 1 on 1 chats first. Should you invite a student into a 1 on 1 chat, and they do not accept within 2 minutes, you can click“End Chat” and move to the next student (you will see the meeting timer starts to countdown just before they join you to let you know that they are about to come on screen.)

AFTER THE FAIR:

Switch your status to “Offline.” You will still be able to view your “Completed” chats and notes Employers also receive an emailed CV pack and 1 on 1 notes relating to students who elected to share their CV and/or the notes from completed 1 on 1 chats.