www.pwani.net
Pwani
Redefining
BUSINESS A Publication of Pwani Vol. 15, MAY 2012
the secret of being
super-organised A
t Pwani, we are all working towards a common goal. Our Mission is to be seen as Refining Lives to be the best there is and to have everyone want to associate with us. To achieve this one of the fundamentals is being organised. Organizing in a general sense means systematic arrangement of activities. This has to be seen in our day to day activities as it reects on everything we do and in the long run lead to achieving our goals both on individual levels and as an organisation. Being organised is all about making decisions. For example, if a piece of paper crosses your desk, do you pick it up, wonder what you want to do with it and put it back again? The best approach to this should be for you to decide what you want to do with it, schedule time and then do it! Either place it in a marked file or bin it. The same applies to emails. Get into the habit of keeping your emails organised. Deal with anything urgent immediately and create folders for important emails that you will need to come back to. You can even use the colour-coded ags so you will not forget to follow them up.
A few months ago, we all took part in the Pride & Care competition where the staff who showed pride and care in their daily routine were rewarded. One category on the competition was how organised and clean your work environment was. More important than the reward, this was to serve as a lesson on being organised. Super achievers are called that for one simple reason, they get things done and usually those super achievers are super organsied! In an organised manner, you will realise that a lot more gets done, effortlessly and on time. So go forth and be super organised! You will be amazed by how much happier, productive, and ultimately, how successful your work life can be. By Brenda Achieng
Celebrate Pwani life!
from the
Editor’s Desk
H
ow many of us underestimate the importance of being organized? We literally spend hours each day looking for something already in our possession. WHY? Because we are disorganized and we haven’t taken the time to put things in its proper place, hmmm!
Editorial Team
Editor: Neelma Shah Assistant Editor: Brenda Achieng Creative Support: Anthony Odeo Consulting Editor Food: Aarti Malde Graphic Designer: Fridah Kuria Consulting Editor ICT: Jocelyne Muhati Secretary: Mary Olinda Other Contributors Barnice Mumbua Vishal Shah Charity Mwangi Dickson Elber Webster Ndima Naifin Taib Adil Mohammed Juma Lubambo James Maluki Lukas Ouma Josephat Mbole Nyalo Mutisya Jiwe Augastin Patrick Kitumbo
Well dear colleague, time is money! Did you know that being organized can not only save you money and time, but it can also alleviate stress? How many times have we run late to work or a meeting or anywhere for that matter, because you were looking for something? How many times have you purchased the same thing more than once, because you weren’t organized enough to know you already had it! This month’s edition of Redefining Business is packed with some simple tips of how to get organized – tips that will not only save you time and money and help alleviate stress; but will also help you to form positive habits at work as well as at home. It has been a fairly busy month at Pwani so the ‘The News’ section is filled with reports on various activities that have taken place here this month. Special thanks to the new additions to the Wordsmiths team at Jomvu for their contributions. With their help we have managed to incorporate some articles in Kiswahili much to the request of some of our readers. Na shukuru sana! We are also running a competition for a quiz which you will find on the last page.
New Editorial members
Vishal Shah
Mary Olinda
Barnice Mumbua
Naifin Taib
I would like to leave you with some food for thought as I go back to the theme of the newsletter. Did you know that on average, most people waste up to two years of their lives searching for things they’ve misplaced? Don’t let this happen to you! Usikubali hii itendeke kwako! Reclaim those two years and start being organized. Editor, Neelma Shah
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MAY 2012
Jomvu Wordsmiths Members
Sherehekea Pwani life!
You to Us
Dear Ed ito I am very r, d last com isappointed with petition. the prize The first s with airti five were from the me wort h 500/p worth th resented yet w es out inste ame amount th e have products a ad to in still Prid t we should giv products e e and c . are in o u r It’s a go od initia tive on and pro recogniz ducts to ing our o. staff Thanks and nee d more of this Mariann Dear Ma ah rianna
Dear Ed itor, Some o f us find it very c read the hall articles that app enging to Redefiin ear in g Busine ss beca in Englis u se they h. Perh are ap Kiswahil i section s you can have a for some Nyalo M utisya of us. Dear Ny alo, We reall y value you keep all staff sati r feedback and sfi we will tr lish and y Kiswahil ed with articles in both E to i. This m see our ngonths ed first atte mp ition, yo send us u will feedbac t. Please read through k to let u and s know if this is Editor ok.
h, There a re many more co I assure mpetitio yo ns to co given ou u that a good v me an ari t includin g our pro ety of prizes wil d l be ducts. Editor
Got something to say? email your comments to pr@pwani.net with you to us in the subject line or write to us at Public Relations P.O. Box 81927 - 80100Mombasa.
* Do you thik Pwani is at its best? * Are there areas that have room for improvement, how? * Fill the idea banking form and drop it off at a collection point near you. Collection points at: Jomvu (Makena, Bentanora, Christine-Oils) Kikambala (Sim, Charity), Head Office (Lilian)
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ith empowerment comes accountability, and that is when the highest level of creativity is cultivated. Pwani is implementing an IDEA BANK to empower staff by fostering employee-driven innovation. How will this work? • Theme selection every three months • Communicating the theme through the newsletter, intranet, notice boards and email in both English and Kiswahili • Ideas will be posted in the appointed collection points at all 3 locations • Two weeks to submit ideas • Collation and review of ideas by the Idea Bank Committee • Selection of up to 5 great ideas • Present ideas to Ops and Exec Board to
select the best idea • Reward the generator of the best idea What do I need to do? The theme for the next three months(June-August) is Cost Cutting. If you feel that you have good ideas for cutting cost in our daily activities then fill in the form inserted and drop it of at the access point. Location of access point Head office - At the reception - Lilian Jomvu - Mainteinance,Christine Makena and Bentanora Kikambala - Sim & Charity For more informarion contact Mariam Saleh, Marketing on mariam.saleh@pwani.net or 0723 570 159 www.pwani.net
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Celebrate Pwani life!
Eight Tips to Help You Get Organized at Work uccess is a result of long-term planning and daily action. Good organization helps you gain control of your time so you can plan and complete the tasks needed to achieve your goals. Here are eight organizational tips that will help you reach your long-term goals at work:
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1. WHAT’S IMPORTANT? Focus on your long-term goals and change them if necessary. Set mini goals and make those a priority to meet your Bigger Goals. 2. PREPARE A TASK LIST Make daily, weekly and monthly to-do lists of important tasks. Review your daily priorities at the beginning of each day. 3. TIME MANAGEMENT Do the hardest things first - usually you will find your energy is higher and when you put them off procrastination will set in. Keep a notebook in your car, purse or briefcase to plan your day’s activities especially if you commute. This will give you time to think. 4. INVEST IN A CALENDARS OR DAILY PLANNER Balance your work activities with your personal and family activities to avoid conflicts. Pencil things in on your calendar/ planner, if they aren’t set in stone yet. 5. DELEGATE TASKS Assign tasks to others if it’s not your area of expertise. Give them a chance to shine. 6. MANAGE YOUR MAIL AND PHONE CALLS Sort mail in the morning divide into categories of importance. Check voice mail 2-3 times a day morning, lunch and before you leave for the evening, identify level of importance. 7. REDUCE CLUTTER Keep your workspace clean, only the most important items and information you need on a daily basis should be on top of your desk. 8. STAY ORGANIZED Organize files by priority. Spend time at the end of each day clearing yourdesk and time the next morning planning your day’s activities. Take the time and implement these tips. You will find that you not only have more time during the day because you are more organized, but you will feel better because you have a clear direction of where you are going. Not allowing yourself to become side tracked will give you more time to use to your best benefit as you determine, not having the situations and circumstances dictate what you should do next. The adage, “Time is Money” is true and wouldn’t you feel better having more of both to spend?
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Sherehekea Pwani life!
HOUSE KEEPING,
key to mindset change
By Rakam Kamar
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he basic concept of housekeeping started from keeping a domestic house clean and gradually extended to maintaining high standards of cleanliness and maintenance at commercial levels. It included maintaining a house on a daily or long term basis or looking after its cleanliness, tidiness, upkeep and smooth running. In today’s industry, good housekeeping contributes to saving in costs of labour, cleaning material and equipment, furnishings and the like in every type of establishment. What is the importance of workplace Housekeeping? `A place to be-Francis Kioko complying with the law of 5`S.This is sustaining. Effective housekeeping can eliminate some workplace hazards and help get a job done safely and properly. Poor housekeeping can frequently contribute to accidents by hiding hazards that cause injuries. If the sight of paper, debris, clutter and spills on the floor are accepted as normal, then other more serious health and safety hazards may be taken for granted. Housekeeping is an important aspect in 5S or 5K as it is in Kiswahili – Sort (Kuchagua), Set in order (Kupanga), Shine (Kusafisha), Standardize (Kudumisha), Sustain (Kufundisha). The 3rd ‘S’ (Shine) involves a lot of cleaning work. During this step, all hidden hazards and damages in machines are seen and can be corrected. Effective housekeeping is an ongoing operation: it is not a hit-and-miss cleanup done occasionally. Periodic “panic” cleanups when we expect a visit by the directors or CEO are costly and ineffective in reducing accidents. Let us begin to change our mindset and work together with Wanyoni and his team to clean up after our own mess! At Pwani, some very good examples of high standards of housekeeping are Bhupesh Vasveliya’s work area and office at our Kikambala factory as well as the perfector area in Jomvu. All are highly encouraged to visit these areas and emulate their style.
Bhupesh Vasveliya’s very organised Office www.pwani.net
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Celebrate Pwani life!
Knowing me knowing you Name: Juma Pekeshe Designation: Jomvu Fork Lift driver
By Dickson Elber
S. Hebu tueleze kwa ufupi, Pekeshe ni nani? J. Pekeshe ni mtu mpole, mkarimu na mpenda watu. Ni mme wa mke mmoja na mzazi wa watoto tano. S. Mbali na kuwa dereva wa folklift mashuhuri, Je ni changamoto zipi za maisha unazopitia kama mfanyikazi wa Pwani? J. Hali ngumu ya kiuchumi, kwa mfano; mfumko wa bei za vyakula nchini zinazofanya gharama ya maisha kuwa ghali. S.Unaweza tueleza ratiba yako ya kikazi? J. Nam, mimi huwasili kazini asubuhi saa moja, nina hakikisha kuwa mashine yangu iko katika hali mufti, kama kuangalia magurudumu yako sawa, mafuta ya injini na maji yako sawa. Kisha napewa mwelekeo wa kazi kutoka kwa msimamizi wangu. S. Je ungemwelekeza vipi yeyote anayetazamia kuwa dereva wa folklift? J. Unahitaji kupata mafunzo ya uendeshaji gari na upate cheti cha uendeshaji. S. Unashughulika na nini wakati wa siku zako za mapumziko? J. Mimi huwa na mazungumzo na familia yangu huku nikiwa nimetulia nao. Pia napenda kuogelea baharini pamoja na familia yangu. S. Unampango gani katika maisha ya usoni? J. Kuboresha maisha ya familia yangu na kuwapa tumaini la kustawi kwa fani yoyote watakayoichagua. S. Kwa ujumla unaweza kuwaambia nini wafanyi kazi wenzako? J. Wawe wakarimu na waadilifu kazini, ulimwenguni na kwa familia zoa - hayo ndiyo maisha bora.
By Charity Mwangi
SOAPS: WALL OF FAME
S M A R T (Specific,Measurable, Accurate, Reliable and Timely) work goes hand in hand with recognition. This is well displayed by the finishing line at Kikambala. They have come up with a way of motivating their employees to work even smarter by recognizing the most hardworking employee and the best team every month. A picture of the most hardworking employee for the month is displayed on the wall of fame (see picture below) with a little note of what he or she has done to achieve that.To be better performers we have to take pride and care in all that we do.
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MAY 2012
ARCHIVING
Sherehekea Pwani life! By Vishal Shah.
hat is ARCHIVING? In laymans terms, archiving would mean storage of documents. In the current world, proper storage of documents is very essential for future reference and easy retrieval when required with a minimum timeframe. Storage can be in many ways….dumping documents in a box can also be storage and orderly filing in a file which is properly labeled and stacked on a shelf is another more civilized way of archiving hard copy documents.
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New archiving centre, Kikambala
Proper filing of current documents and subsequent archiving of the older documents plays a very important role in an organization’s success or failure. Our first temporary archiving facility was at Kikambala in a commercial container…a very economical way of creating a space for storing. We now have a permanent facility at Kikambala. It is a solid building with two sections. The old archives were shifted from the Containers to the Solid store in April 2012. The Team led by Aarti Malde that is involved in Archiving includes Betty Atieno, Ann, Hussein, Rakam Kamar and Vishal Shah. In the future, representatives from other
Naifin Taib Exhibits Pwani Values
C.E.O Peter Beard awarding Naifin Taib Charity Mwangi and Zuma Funda
Well done Naifin for demonstrating the Pwani Values by using Initiative and having the drive to get things done! Naifin Taib has been rewarded for solving a continuous Pastel problem that involved invoice updating on the system.
From Left, Hussein, Ann, Betty, Aarti and Vishal
departments will be part of the archiving team as we develop and organize the Pwani archive.
Kudos!!..... Heartiest Congratulations to Chairman Mr Rameshchandra Malde who was honored on Friday 20th April 2012, the title of honorary patron for his selfless and dedicated services to Pandya Memorial Hospital over the past years
Ramesh Malde, Chairman, Pwani oil
Congratulations are also with Mr Rajul Malde for being elected by the Oshwal Education and Relief Board as the Vice Chairman for the board on the 13th of May 2012. Rajul Malde, Director, Pwani oil
Keep it up! www.pwani.net
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Celebrate Pwani life!
Straight from the Frying Pan – The Fry Mate Experience `For the best tasting Chapattis and Mandazis’
By Anthony Odeo
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ust imagine, having Chapatti straight from the frying pan! Allow me to slip into a little nostalgia: As a boy growing up in the village, my encounter with Chapatti came as often or as rare as Christmas did. Well, details of the encounters are a story for another day.
uuhhhmmm....very soft & tasty, Frymate does the magic! yummy
Saturday 12th May 2012 marked a special day for the ‘Chapatti Lovers” at Pwani. This was the day when Pwani teams represented from all the three locations – HO, Jomvu and Kikambala – gathered to not only learn but also to partake in making ‘Worldclass Chapattis’ made using Fry Mate by a reknown chef from our Jomvu Kitchen, Mr. Gadson Ojiambo. What a fun filled afternoon we had! Indeed, words cannot vividly express the manifestation of joy on the faces of the attendees – the photos tell it all….
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The Marketing team which organized the event gave a hint that we should watch out for the next ‘specialty meal’ sponsored by one of our brands, it could be held at a venue near you – be on the lookout. Kosa uchekwe!
2 Tamu kweli! Upishi hodari
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From top; 1. Patrick Mwenda, CFO takes a bite of chapati to his delight 2. A pose with the hero brand 3. Ramesh Malde, our Chairman takes a few tips on how to make chapatis from Chef Gadson 4. From left, Amina, Mariam Saleh and Salim Babu give the chef a hand.
Sherehekea Pwani life!
Market seeding activity: Mombasa
By Sidik Kassam
Team in Action
Our soap P.O.S. material
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fter DIVA was launched in October last year, we had a series of activations in Bondeni. We could not achieve much on sell out from these outlets hence the idea of market seeding came up to ensure availability and visibility. We requested for funding to gauge the universe, placement of hero brands with focus on DIVA and creating visibility by affixing POS materials. Talanta Kenya was identified to execute the activity with a team of 10 champions for 25days. The team was trained and briefed on product knowledge amongst other things. We rolled out on 8th of May. The target is to see close to 11,000 cartons within 25 days.
Fresh Fri placement at Mama Hope’s kiosk
Activity is aimed at visiting minimum of 10000 outlets in Mombasa.
Fresh Fri & Diva placement at Mama Monalies kiosk
A house wife buying diva & Fresh Fri
www.pwani.net
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Celebrate Pwani life!
Pwani life! Re-usable bags
By Neelma Shah
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wani has embarked on an initiative to influence the staff on the need to use reuseable bags. This would be at grocery stores, at the market, supermarkets, shops – anywhere where there is a need to bag and carry items in a re-usable, eco-friendly bag, as opposed to disposable plastic bags. We have introduced a simple, lightweight, easy to carry, canvas tote bag for this purpose. The bags are made of Mardufu with a lesso panel to give it a coastal, ‘Pwani life!’ feel. They are light and compact, fitting into any handbag or pocket; and are incredibly strong, easily carrying up to 5kg’s. They are longlasting and washable thereby eliminating many hundreds of plastic bags in their life cycle, and looking good at the same time. These bags are handy as children’s library book bags too, so they are perfect for your friends and family.
Each year, an estimated 500 billion to 1 trillion plastic bags are consumed worldwide. Hundreds of thousands of sea turtles, whales and other marine mammals die every year from eating discarded plastic bags mistaken for food. On land, many cows, goats and other animals suffer a similar fate to marine life when they accidentally ingest plastic bags while foraging for food. Plastic bags don’t biodegrade, they photodegrade breaking down into smaller and smaller toxic bits contaminating soil and waterways. Each reusable bag you use has the potential to eliminate an average of 1,000 plastic bags over its lifetime. In Kenya some 300 million bags are handed out each year, with the Country’s polythene bag production at about 4000 tonnes a month. Not all rubbish in Kenya is collected so it ends up being burned. Burning plastic is dangerous as it releases toxic dioxins which can cause cancer and disrupt hormones. We are giving you the choice to make a difference and be part of the solution. Please contact Mary Olinda (0734 957 896) for more details.
Tribute to Geoffrey Gikuna Our heartfelt condolences as the Pwani family goes out to Geoffrey’s family and friends. Words cannot express how saddened we are by the gap that he has left as a husband, father, son, brother and friend. Please know that our thoughts and prayers are with you during this tragic time. May the good Lord be your comfort and peace.
Death leaves a heartache that no one can heal, but love leaves memories that no one can steal, Fare thee well Geoffrey
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MAY 2012
An Organised Kitchen
Sherehekea Pwani life!
here are many benefits you can get if you are going to organize kitchen cupboards. It saves time while cooking to be able to reach for an ingredient, and know right where it is. An orderly kitchen cupboard is also easy to restock and to clean.
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Below are some steps to help you organise your kitchen: 1. Set up an area next to the kitchen to use as your work space. The dining room table is usually a good spot. Remove all dishes from the cupboards, and stack on table according to size. Take out all the cans, boxed food, spices, such as salt and pepper, and garlic, and other goods from the cupboards. 2. Sort through the cans, boxed goods and spices and toss anything that is expired, damaged, or will never be used. Pour baking supplies into separate, sealed containers for storage. These items include bulk our, sugar and salt. Sealed containers will keep bugs and other pests out of the supplies and keep them fresh. 3. Wipe down the inside of the cupboards with a damp cloth and mild soap. Dry with another cloth. Add shelf liners to make cleaning the shelves easier in the future. 4. Store kitchen cleaning supplies, like dish soap and garbage bags, under the sink. Lock this cupboard if there are small children or pets in the house. Cupboards below the counter are perfect for storing baking sheets, muffin tins, mixing bowls, and pots and pans. Other cupboards below the counter can be used for small kitchen appliances, like juicers and blenders, which are not displayed on the countertop. Place all canned and boxed goods together, organizing them by rows. Rotate the oldest food to the front to be used first. 5. Continue to maintain the kitchen.
www.pwani.net
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Celebrate Pwani life!
VEGETABLE SUBMARINES By Aarti Malde
Chemsha Bongo By Dickson Elber
`Imagine! Former Minister for Information & comm. (TUJU). Tuli-chat kwa face book akanishow kuwa mpishi Poa is cholesterol free & full of vitamins. Ndio maana chama chake akakibandika jina `POA’-Original Mpishi Poa from Pwani Oil Products.
LATERAL THINKING QUIZ
With some common sense, creative thinking and sharp puzzle-solving skills, you’ll have some fun cracking these lateral thinking puzzles. Send in your answers by the 9th of June either via email – PR@pwani.net or via Webster Ndima at Jomvu, Mary Olinda at the Head Office or Charity Mwangi at Kikambala to stand a chance to win 5 ‘Pwani life!’ eco shopping bags. We’ll pick a name from a hat and send you the bags – that’s if you get all 3 answers correct!
Kitchen Corner
Ingredients 4 hot dog rolls 1 cup boiled vegetables (Kenyon Mixed Vegetables) ½ cup corn off the cob (Kenyon Corn off the Cob) I green chilli chopped I tsp FRYMATE Salt and crushed pepper For the White Sauce 2 tsp plain flour I cup milk 1 tsp FRYMATE For the topping 2 tsp grated cheese Method for the white sauce 1. Melt the FRYMATE, add the flour and cook on a slow flame, while stirring continuously till it turns golden brown. 2. Add the milk gradually while stirring continuously, so that no lumps form and bring it to a boil. 3. Add salt and mix well. Remove from the fire and keep aside. How to proceed 1. Slit each roll horizontally. 2. Spread FRYMATE lightly and grill in a pre-heated oven for about 5 minutes. Keep aside. 3. Mix the boiled vegetables, corn, white sauce, green chilli, salt and pepper and stuff each roll with a little of the mixture. 4. Sprinkle the grated cheese and grill in a hot oven at 200 degrees C for 8-10 minutes. 5. Serve hot with Kenylon chilli sauce
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Q1. A woman calls her husband at work to tell him that one of the chairs is wet. He immediately hangs up the phone and leaves the office. Why? Q2. A man marries twenty women in his village but isn’t charged with polygamy. Why? Q3. A man rode into town on Friday. He stayed for three nights and then left on Friday. How come?
PWANI OIL Poem
Pwani oil, the fulfillment of our lives, The beauty of our tender skin, The only safe way to escape cholesterol, The best way to stay hygienically clean, The only way to a safe life, The diverse products of our sophisticated, Updated, skilled ways of production, Which are tailor made for our esteemed customers Brings back life to the people. By Barnice Mumbua
Football Tournament 2012
Our eight Pwani football teams for the upcoming football tournament need some funky names. We need your help to come up with the names. Please send in ONLY one name fit for the team that you support for a chance to win a Pwani hamper. Send the names to either, Charity Mwangi at Kikambala, Mary Olinda at H.O or Webster Ndima at Jomvu by June 9th 2012.