Bungendore RFS Annual Report 2015

75 YEARS

2015 ANNUAL GENERAL MEETING Reports and Minutes from the Bungendore Volunteer Rural Fire Brigade 2015 Annual General Meeting.

Bungendore Volunteer Rural Fire Brigade

BUNGENDORE

VOLUNTEER RURAL FIRE BRIGADE

2015 ANNUAL GENERAL MEETING | Bungendore Volunteer Rural Fire Brigade

Contents

CONTENTS

2

LAKE GEORGE ZONE

3

CAPTAINS REPORT

4

PRESIDENTS REPORT

6

TREASURERS REPORT

7

FINANCIAL STATEMENTS

8

MINUTES – ANNUAL GENERAL MEETING

13

2015 ANNUAL GENERAL MEETING | Bungendore Volunteer Rural Fire Brigade

Lake George Zone

The 2014-15 fire season was locally quiet with TWENTY-SEVEN grass, forest or scrub fires in Palerang and SIX in Queanbeyan. Despite this, our Brigades remained busy with deployments to fires in the Blue Mountains and Western Australia and recently to storm relief in the Hunter and Port Stephens.

Closer to home we also committed crews to working with our ACT and Parks counterparts with brigades attending a number of large HAZARD REDUCTION burns in both Brindabella and Monga National Parks.

We have seen a number of notable capital purchases including a new Category One TANKER for Captains Flat, five THERMAL IMAGING CAMERAS (one of which is with Bungendore Brigade) and a zone OPERATIONAL COMMAND VEHICLE. Training continued throughout the year with several of our local trainers facilitating or contributing to state level courses on top of the significant local workload.

Our new Level One Operations Officer, Kirsty Channon, commenced Monday 11th May as the replacement for Bradley Stewart.

Work is underway in earnest on the new BUSHFIRE RISK MANAGEMENT PLAN, identifying assets & communities at risk and the treatments to reduce that risk, and the first COMMUNITY PROTECTION PLANS for Lake George Zone THANK YOU to all members and your FAMILIES for your efforts and support to the Zone and our community over the last year.

Page 3 of 19

2015 ANNUAL GENERAL MEETING | Bungendore Volunteer Rural Fire Brigade

Captain’s Report Despite what was predicted we saw a relatively quiet fire session. The callout data on MyRFS shows the brigade as having attended fifty-one incidents since the last AGM, which is six incidents less than for the same period the previous year. Since the last AGM, we have seen a new system introduced in the way callout data is being recorded. This has led to some inaccuracy as to the actual number of incidents attended. I HAVE CALCULATED THE ACTUAL NUMBER OF CALLOUTS ATTENDED AS FIFTY- SIX. The data below been extracted from MyRFS and shows a breakdown of the number and type of incidents attended since the last AGM Type

Number

False Alarms and False Calls

3

Fire and Explosions

20

Good Intent Call

5

Hazardous Condition

3

MVA, Rescue, EMS Calls

17

Service Calls

1

Undetermined

1

Unlinked Support Report

1

To Be Recorded

5

Total

56

Membership Unfortunately, we have seen several members leave the brigade over the last 12 months due to work postings and moving out of the area. They were valuable brigade members, and will be missed, but we wish them well in there new endeavours. The brigade has seen a STEADY INFLUX OF NEW MEMBERS throughout the year and it is particularly pleasing to see an INCREASE IN THE NUMBER OF YOUNGER MEMBERS of the community joining the brigade

Training We continue to see a HIGH PARTICIPATION RATE in both local and zone level training by brigade members both as participants and as trainers. Our members have undertaken a variety of courses including but not limited to BF, VF, AF, CL and varied qualification recertification.

It is pleasing to see more brigade members seeking undertake crew leader training. At present, WE HAVE A SHORTAGE OF SUITABLY QUALIFIED CREW LEADERS and I encourage anyone who may be interested in crew leading to continue to pursue these courses, as the brigade needs to ensure there are sufficient qualified personnel to fulfil these roles.

I would like to reinforce that the AF - VF training level is what is need in this brigade and encourage those at BF to aspire to this level of proficiency.

Page 4 of 19

2015 ANNUAL GENERAL MEETING | Bungendore Volunteer Rural Fire Brigade

Captain’s Thanks As with any organisation there is a lot of BEHIND THE SCENES WORK undertaken that may not be seen by some members and this work is often complex and time consuming which is greatly APPRECIATED.

To the fire fighter families A very important part of the brigade is THE SUPPORT MEMBERS RECEIVE FROM THEIR FAMILIES, they are woken up in the early hours of the morning by pagers and phones ringing, have their meals disrupted due to callouts, put up with not seeing partners and spouses for days on end during protracted incidents. We would like to THANK FAMILIES FOR THE TOLERANCE AND SUPPORT during the year, as we could not do what we do without them.

Committee We would like to thank the outgoing committee for the work and dedication during the last 12 months and wish the incoming committee all the best.

To the Members The brigade would not be what it is today without the members. The effort everyone puts throughout the year is appreciated.

WELL DONE TO EVERYONE AND THANKS.

Andrew Donaldson CAPTAIN BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE

Page 5 of 19

2015 ANNUAL GENERAL MEETING | Bungendore Volunteer Rural Fire Brigade

President’s Report Welcome to 2015 AGM, thank you for attending, we have an action packed agenda of a couple reports from the Treasurer/Captain/President followed by the Election of Office Bearers.

For those that may have missed it today is the last day of National Volunteer Week, so we can all pat ourselves on the back.

First, I would like to THANK OUR FAMILIES whose support and forbearance would not make the time we give possible. I know from personal experience that Sharon kept our home running while I was away at incidents. From all the Committee we thank the families for their support.

I would like also to thank the Committee for their time at both meetings, the numerous emails/phone calls and the extra work they do to make the brigade work. Included in this are those members who while not “official” part of the Committee but do valuable work in running this Brigade.

Station Officer

Stewart Wilson

Station Assistant

Beverly Campbell-Wilson

Training Officer

Sam Clements

Station Assistant

Carol Goodwin

Equipment Officer

Dave Temby

Station Assistant

Rebekah King

Fundraising Officer

Ken King

Social Media and IT

Richard Thorek

Membership Officer

Rebekah King

WH&S Officer

Peter Morris

Membership Officer

Ken King

Catering Officer

Heather Hubbard

Finally, I would like to THANK THE MEMBERS who help on regular basis at Friday maintenance/Working Bees/Fundraising without their time we would not be the active Brigade we are.

I had hoped that the New Model RFS Constitution would be here so that we could look at implementing it. It was also hoped that we could examine Brigade rules in light of any constitutional and financial management changes and maybe bring them up to date. I consider this as a work in progress.

Mike Kelly PRESIDENT BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE Page 6 of 19

2015 ANNUAL GENERAL MEETING | Bungendore Volunteer Rural Fire Brigade

Treasurer’s Report The last year has seen us continue our STRONG FINANCIAL POSITION while still investing heavily in our members. 2014/15 saw our first operating loss in a number of years, which is actually a good thing, while maintaining a sustainable level of fundraising and expenditure. Community organisations are obliged to spend the money donated to them for the benefit of their cause. We have come close to zero in previous years but this is the first time in recent history we have had both an organised fundraising effort throughout the year and have managed to spend more than we earned.

During this year, we have taken further steps to STREAMLINE the spending process, opening up some of the old and unnecessary rule while increasing the level of accountability. For example, we no longer need to have a committee agreement for a Deputy to replace a key piece of low cost equipment, or for the President to buy a thank you plaque for a local business. On the modernisation front, we have issued cards to those authorised to spend money. This not only allows us to have greater visibility of where our expenditure lies but also removes the need for members to spend their own money and claim a reimbursement from the brigade.

2015-16 will see a NUMBER OF LARGE PROJECTS to further give back to our members. The committee actively encourages you all to make suggestions on where we might invest funds to make your time firefighting as comfortable and safe as we are able to.

THE LAST YEAR HAS SEEN US CONTINUE OUR STRONG FINANCIAL POSITION WHILE STILL INVESTING HEAVILY IN OUR MEMBERS.

I have had the treasurer role for a few years now and it is time to let someone new take over so I can focus on other areas. I thank the current and previous committees and brigade members for their support in pushing my ideas through and I especially thank Ashley for agreeing to take this on.

My final closing balance as at the end of Financial Year 2014-15 is $31,901.05.

Details are included in the financial statements with my written report.

Richard Thorek TREASURER BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE

Page 7 of 19

2015 ANNUAL GENERAL MEETING | Bungendore Volunteer Rural Fire Brigade

Financial Statements FY2014-15 Year Ending Mar 31 2015

Page 8 of 19

2015 ANNUAL GENERAL MEETING | Bungendore Volunteer Rural Fire Brigade

Auditors Report

Please see attachments for original financial statements as audited.

Page 9 of 19

2015 ANNUAL GENERAL MEETING | Bungendore Volunteer Rural Fire Brigade

Balance Sheet Asset Current Assets 127775997

Operational Account

$

516.33

127776037

Fundraising Account

$

10,273.51

127884930

Term Deposit

$

21,110.71

173057

Westpac DGR Account

$

0.50

$

31,901.05

$

1,870.42

-$

10,519.46

-$

8,649.04

$

40,550.09

Total Assets

Liability Current Liabilities 2-1100

GST Collected

2-1160

GST Paid

Total Liabilities

Net Assets

Equity 3-1000

Current Year Earnings

$

1,208.88

3-1080

Retained Earnings

$

8,284.47

3-9999

Historical Balancing

$

31,056.74

$

40,550.09

Total Equity

THE BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE IS A BRIGADE OF THE NSW RURAL FIRE SERVICE. ALL FINANCIAL STATEMENTS RELATE ONLY TO THE HOLDINGS OF THE BRIGADE AS DONATED TO, AND FUNDRAISED BY, THE BRIGADE. THESE STATEMENTS DO NOT REFLECT FUNDING PROVIDED BY THE NSW RURAL FIRE SERVICE. Page 10 of 19

2015 ANNUAL GENERAL MEETING | Bungendore Volunteer Rural Fire Brigade

Profit and Loss Statement Apr - Jun

Jul - Sep

Oct - Dec

Jan - Mar

Total

Income INC-002 Donations

$ 4,312.33

$ 2,029.85

INCP-001 Members Gear Purchase Remainder

$

$

469.65

PRJ010-I Fundraising Sales Income Total Income

$ 3,769.85

44.00

$ 1,404.40

$ 11,516.43

$ 2,801.36

$ 3,315.01

$ 1,501.45

$

$ 3,575.30

$ 4,030.76

$ 3,024.87

$

$ 4,781.98

$

550.43

$ 3,518.37

$ 4,205.76

$ 13,056.54

$

$

144.46

$

38.06

$

$ 1,049.27

$

215.00

$ 4,781.98

260.91

$ 1,762.36 $ 4,205.76

$ 16,593.80

Less Cost of Sales PRJ010-C Fundraising Sales Cost Gross Profit

512.39

$ 3,537.26

Less Expenses BAU-1.1 Maintenance - Equipment

77.11

BAU-1.2 Maintenance - Labour Costs

789.64

$

215.00

BAU-2.1 Repairs - Parts

$

147.95

$

43.73

$

191.68

BAU-3.1 Operational Consumables

$

151.82

$

83.45

$

235.27

BAU-3.2 Non-Operational Consumables

$

51.58

$

79.90

$

159.96

$

291.44

BAU-4.2 Catering - Non Operational

$

131.97

$

97.70

$

822.91

BAU-4.3 Catering - Zone Training

$

56.40

$

193.92

$ 1,246.50 $

BAU-5.1 Social Activities Expense

$ 2,420.57

56.40

$ 2,420.57

BAU-6.1 Accounting Fees

$

79.08

$

79.08

$

118.04

$

93.54

$

369.74

BAU-6.2 Bank Charges

$

8.19

$

8.73

$

8.19

$

8.88

$

33.99

EQP-1.1 Standard Support Equipment

$

348.83

$

348.83

EQP-1.3 General Equipment

$

5.71

$

27.25

$

82.03

PRJ001.1 Members - Gear Purchases

$ 1,080.46

$

643.11

PRJ001.4 Members - Shipping PRJ003.2 SMS to Pager Program - Fees

$

136.53

PRJ004.1 Catering Upgrade - Purchases

$

136.39

$

234.35

$

172.00

$

49.07

$ 1,568.45

$ 3,292.02

$

25.00

$

$

627.50

$ 1,072.42 $

PRJ008 One Off Projects

$

136.14

$ 1,239.40

$

330.02

Total Expenses

$ 2,411.77

$ 2,147.19

$ 4,955.11

Operating Loss

$ 2,370.21

-$ 1,596.76

-$ 1,436.74

$

25.00

234.35

638.70

$ 2,344.26

$ 3,994.70

$ 13,508.77

$

211.06

-$

452.23

$

676.00 985.11

Plus Other Income INC-004 ATO TAX REFUNDS

$

156.00

INC-005 Interest Income

$

412.32

$

Total Other Income

$

568.32

$

Net Profit

$ 2,938.53

Page 11 of 19

$

520.00

41.37

$

363.75

$

167.67

$

41.37

$

883.75

$

167.67

$ 1,661.11

-$ 1,555.39

-$

552.99

$

378.73

$ 1,208.88

2015 ANNUAL GENERAL MEETING | Bungendore Volunteer Rural Fire Brigade

Expenses Date Issued 16/04/2014 28/04/2014 19/05/2014 20/05/2014 04/06/2014 15/06/2014 15/06/2014 15/06/2014 15/06/2014 15/06/2014 15/06/2014 15/06/2014 15/06/2014 15/06/2014 25/07/2014 25/07/2014 28/07/2014 30/07/2014 30/07/2014 08/09/2014 22/09/2014 22/09/2014 22/09/2014 22/09/2014 22/09/2014 22/09/2014 13/10/2014 29/10/2014 29/10/2014 11/11/2014 18/11/2014 04/12/2014 08/12/2014 08/12/2014 08/12/2014 10/12/2014 10/12/2014 03/11/2014 24/12/2014 24/12/2014 24/12/2014 24/12/2014 24/12/2014 24/12/2014 24/12/2014 12/01/2015 12/01/2015 05/02/2015 05/02/2015 01/01/2015 01/12/2014 06/02/2015 12/03/2015 01/03/2015

Page 12 of 19

Expense No EX00000221 EX00000222 EX00000223 EX00000224 EX00000225 EX00000226 EX00000227 EX00000228 EX00000230 EX00000232 EX00000233 EX00000234 EX00000235 EX00000236 EX00000238 EX00000239 EX00000240 EX00000241 EX00000242 EX00000244 EX00000245 EX00000246 EX00000247 EX00000248 EX00000249 EX00000250 EX00000251 EX00000252 EX00000253 EX00000254 EX00000255 EX00000257 EX00000258 EX00000259 EX00000260 EX00000262 EX00000263 EX00000264 EX00000267 EX00000268 EX00000269 EX00000270 EX00000271 EX00000273 EX00000274 EX00000275 EX00000276 EX00000277 EX00000278 EX00000279 EX00000280 EX00000281 EX00000282 EX00000283

Supplier Fire Trader Australia Apple Online Appliance Spares Kwik Copy Bungendore Uniforms Bungendore Butchery Form Home DFO Officeworks Bungendore Mirror Mister Minit RFSA K-Mart Supercheap Auto RFSA Form Home DFO Aldi Officeworks Bungendore Rural Services Masters Home Improvement Lee & Thomas AnySign Woolworths eBay Seller - cheskie8@hotmail Squarespace Coles Costco Telstra Woolworths Coles RFSA Cartridge Mate Bungendore Rural Services Fire Trader Australia Bungendore Woodworks Gallery Bungendore Cellars GunnaDoo Bakery The Reject Shop Australia Post Bunnings Fig & Olive Lincraft Trugolds Fyshwick Wiffens Fyshwick Super Toyworld Costco Bungendore Rural Services Force Corp Repco Bungendore Butchery Stripe Stripe PAC FIRE ANACONDA FYSHWICK Stripe

Amount O i $324.15 $75.00 $87.75 $167.00 $1,188.50 $56.40 $32.00 $19.89 $36.85 $28.80 $70.00 $7.00 $15.96 $28.00 $119.00 $120.57 $84.91 $27.97 $20.13 $60.00 $374.00 $8.80 $17.10 $215.35 $144.00 $740.70 $39.15 $96.27 $38.15 $188.00 $88.45 $13.90 $707.45 $2,080.00 $166.88 $75.00 $22.00 $87.50 $29.97 $7.50 $38.94 $23.41 $24.52 $34.98 $196.90 $747.26 $702.58 $19.90 $195.32 $0.07 $42.86 $1,752.80 $53.98 $15.84

Amount Paid $324.15 $75.00 $87.75 $167.00 $1,188.50 $56.40 $32.00 $19.89 $36.85 $28.80 $70.00 $7.00 $15.96 $28.00 $119.00 $120.57 $84.91 $27.97 $20.13 $60.00 $374.00 $8.80 $17.10 $215.35 $144.00 $740.70 $39.15 $96.27 $38.15 $188.00 $88.45 $13.90 $707.45 $2,080.00 $166.88 $75.00 $22.00 $87.50 $29.97 $7.50 $38.94 $23.41 $24.52 $34.98 $196.90 $747.26 $702.58 $19.90 $195.32 $0.07 $42.86 $1,752.80 $53.98 $15.84

Amount Due $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Status Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid

2015 ANNUAL GENERAL MEETING | Bungendore Volunteer Rural Fire Brigade

MINUTES – ANNUAL GENERAL MEETING 17 MAY 2015 Bungendore Volunteer Bushfire Brigade

Minutes Recorded By Sharon Kelly, Secretary Venue: Bungendore Emergency Services Centre Meeting Chair: Mike Kelly, President

Agenda Item

Source

Appointment of Administrative Executive Officers and Field Officers

Mike Kelly

Page 13 of 19

2015 ANNUAL GENERAL MEETING | Bungendore Volunteer Rural Fire Brigade

1 Opening Meeting Opened by Mike Kelly, President of the Bungendore Volunteer Rural Fire Brigade 12:22, May 17 2015

2 Attendees and Apologies Attendance Register 25

Brigade Membership

As per list

Guests

David Doblinger (North 2)

Andrew Hedley(Hoskinstown)

Peter Bavington (Stoney Creek) Graham Reynolds (Stoney Creek Captain)

Apologies

Mark Thorek [DC] Mick Fitzgerald Haydon Johnson

Doug Palmer[SDC] Ellie O’Leary

Danny King (Braidwood Captain)

Total in Attendance:29

3 Minutes 3.1 Please find the minutes from the previous meeting.

3.2 Receive Minutes Motion

The tabled minutes be accepted as a true and accurate record.

Moved

Andrew Donaldson

Seconded

Mike Kelly

Vote

Yes: X

Status

Carried

No:

3.3 Business Arising None

Page 14 of 19

2015 ANNUAL GENERAL MEETING | Bungendore Volunteer Rural Fire Brigade

4 Correspondence Outgoing – Andrew Donaldson - Invitation to surrounding Brigades to our AGM – 5 May 2015

5 Treasurers Report 5.1 Please find the Treasurer’s Report attached.

The audited reports will be provided in their finalised form following the completion of the audit.

Motion

The Treasurer’s Report be accepted as a true and accurate record.

Moved

Richard Thorek

Vote

Yes: X

No

Seconded

Ashley Phillips

Status

Carried

5.2 Business arising from the Treasurers Report Appoint an auditor for the coming year Motion

Richard Thorek will audit the Brigade’s accounts for the coming year

Moved

Andrew Donaldson

Seconded

Allen Bates

Vote

Yes: X

Status

Carried

No:

5.3 As per the Constitution - decide whether to set an annual subscription Motion

The Brigade will not set an annual subscription

Moved

Mike Kelly

Vote

Yes: X

Page 15 of 19

No:

Seconded

Andrew Donaldson

Status

Carried

2015 ANNUAL GENERAL MEETING | Bungendore Volunteer Rural Fire Brigade

6 Reports 6.1 President – see attached report 6.2 Captain – see attached report 6.3 David Doblinger provided a report, both as Group Officer, and representing Zone Office – please see attached Motion

The reports be received

Moved

Ken King

Vote

Yes: X

No

Seconded

Peter Morris

Status

Carried

6.4 Business Arising from the Reports None

7 Business with Notice Appointment of Field and Administrative Officers

As there was only one nominee per position, no voting was required.

Position PRESIDENT VICE PRESIDENT TREASURER SECRETARY CAPTAIN SENIOR DEPUTY DEPUTY CAPTAIN DEPUTY CAPTAIN DEPUTY CAPTAIN DEPUTY CAPTAIN DEPUTY CAPTAIN

Nominee

Mike Kelly Catherine Temby Ashley Phillips Sharon Kelly Andrew Donaldson Doug Palmer Mike Kelly Peter Morris Terry O’Leary Mark Thorek Richard Thorek

Yes X X X X X X X X X X X

No

Motion

The above members are appointed to the corresponding positions

Moved

Ellanor Pavlovich

Seconded

Dave Temby

Vote

Yes: X

Status

Carried

Page 16 of 19

No:

2015 ANNUAL GENERAL MEETING | Bungendore Volunteer Rural Fire Brigade

8 Any Other Business Members unanimously agreed that the next AGM should start at 2pm on the 15 May 2016

9 Next Meeting – 2pm 15 May 2016 Bungendore Emergency Services Centre

The 17 May 2015 ANNUAL GENERAL MEETING closed by Mike Kelly, President of the Bungendore Volunteer Rural Fire Brigade at 12:45

Page 17 of 19

2015 ANNUAL GENERAL MEETING | Bungendore Volunteer Rural Fire Brigade

THE BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE IS A BRIGADE OF THE NSW RURAL FIRE SERVICE. ALL FINANCIAL STATEMENTS RELATE ONLY TO THE HOLDINGS OF THE BRIGADE AS DONATED TO, AND FUNDRAISED BY, THE BRIGADE. THESE STATEMENTS DO NOT REFLECT FUNDING PROVIDED BY THE NSW RURAL FIRE SERVICE.

Bungendore Volunteer Rural Fire Brigade Corner King & Ellendon Streets Bungendore NSW, 2621 WWW. BUNGENDORERFS. ORG

/BUNGENDORERFS

THE BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE IS A BRIGADE OF THE NSW RURAL FIRE SERVICE. ALL FINANCIAL STATEMENTS RELATE ONLY TO THE HOLDINGS OF THE BRIGADE AS DONATED TO, AND FUNDRAISED BY, THE BRIGADE. THESE STATEMENTS DO NOT REFLECT FUNDING PROVIDED BY THE NSW RURAL FIRE SERVICE.