MAY 22, 2016
ANNUAL REPORT 2016 BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE
CONTENTS LAKE GEORGE ZONE REPORT
1
CAPTAINS REPORT
2
PRESIDENTS REPORT
4
TREASURERS REPORT
5
AUDITORS REPORT
6
FINANCIAL STATEMENTS
7
MINUTES FROM THE ANNUAL GENERAL MEETING
ANNUAL REPORT 2016 | BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE
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1
LAKE GEORGE ZONE REPORT FOR ANNUAL GENERAL MEETINGS | 2016
The 2015-16 fire season was locally quieter than expected.
Lake George sent deployments to fires in the • ACT, • Victoria, and • Tasmania, Infrastructure • Two new vehicles ordered (1 PC 1 Bus) to replace vehicles written of at FCC during hail storm • Station roller door program • Upgrade to FCC stores to meet WH&S requirements • Captains Flat Station tendering process in motion and planning commencing for Majors Creek Station Training continued throughout the year and several trainers facilitated or contributed to State based training. Two Community Protection Plans (Mongarlowe and Majors Creek) for Lake George Zone Planning also underway for HR burns across the zone. We have assisted NP burns. Grassland Fire Behaviour Trial burns were successfully conducted at Mayfield Rd with some valuable data collected. CAD introduction by the 1st July 2016. Thank you to all members, their families and employers for your efforts and support to the Zone and our community over the last year.
1
CAPTAINS REPORT Once again we saw a relatively quiet fire session. The callout data on MYRFS shows the brigade as having attended 63 indents since the last AGM, which is an increase of 12 incidents for the same period the previous year. The data below been extracted from MYRFS and shows a breakdown of the number and type of incidents attended since the last AGM.
MEMBERSHIP The brigade continues to see a steady flow of new members throughout the year. We have seen a couple of senior members over the last year take a step back from brigade activities. The brigade is also beginning to see some members are starting to take on more responsibility within the brigade at a senior level. This is vitally important to the continued success of the brigade.
TRAINING: We continue to see a high participation rate in both local and zone level training by brigade members both as participants and trainers. Our members have undertaken a variety of courses including but not limited to BF, VF, AF, CL and varied qualification recertifications. At present we still have a shortage of suitably qualified crew leaders and I encourage anyone who
ANNUAL REPORT 2016 | BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE
2
may be interested in crew leading to continue to pursue these courses as the brigade needs to ensure there are sufficient qualified personnel to fulfil these roles I would like to reinforce that the AF - VF training level is what is needed in this brigade and encourage those at BF to aspire to this level of proficiency. ORGANISATIONAL THANKS As with any organisation there is a lot of behind the scenes work undertaken that may not be seen by some members and this work is often complex and time consuming which is greatly appreciated. TO THE FIRE FIGHTER FAMILIES: A very important part of the brigade is the support members receive from their families, they are woken up in the early hours of the morning by pagers and phones ringing, have their meals disrupted due to callouts, put up with not seeing partners and spouses for days on end during protracted incidents. We would like to thank families for the tolerance and support during the year as we could not do what we do without them. COMMITTEE: I would like to thank the outgoing committee for the work and dedication during the last 12 months and wish the incoming committee all the best. TO THE MEMBERS The brigade would not be what it is today without the members. The effort everyone puts throughout the year is appreciated. Well done to everyone and thanks.
ANDREW DONALDSON CAPTAIN
ANNUAL REPORT 2016 | BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE
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PRESIDENTS REPORT
Thank you for coming and forming a quorum. Thank you to the Committee and others for their efforts and time put in during the year. As there has only been one nominee per position we will not be holding an election for the Administrative and Field Officer positions. We will be voting in our eligible probationers and also appointing an Auditor for next year.
For those of you who are not aware, we will be dealing with a new Constitution coming up during this year, but until that comes in, if it comes in and when it comes in, we will be operating under the old one.
MIKE KELLY PRESIDENT
ANNUAL REPORT 2016 | BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE
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TREASURERS REPORT
The 2015/2016 year has seen the brigade continue our strong financial position. We had an operational profit of $1364 as at 31 March 2016. Several members completed training in heavy vehicle driving during the year and we maintained strong contributions through fundraising events such as Canberra Outlet Centre and the Country Muster.
The final closing balance as at the end of Financial Year 2015-2016 is $32,507. Details are included in the financial statements with my written report.
ASHLEY PHILLIPS TREASURER
ANNUAL REPORT 2016 | BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE
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AUDITORS REPORT May 17, 2016 To Bungendore Volunteer Rural Fire Brigade Committee and Treasurer
Dear Committee:
It is my opinion from analysis of the financial records as provided by the Treasurer, Ashley Phillips, and listed here, through spot analysis of recorded transactions, that a true and accurate record of brigade finances has been kept for the period April 1 2015 to March 31 2016.
• • • •
Balance Sheet as at 31/03/2016 Profit and Loss Statement 01/04/2015 to 31/03/2016 Monthly bank statements Apr 2015 to Mar 2016 List of expense transactions
Regards,
RICHARD THOREK AUDITOR AS APPOINTED
ANNUAL REPORT 2016 | BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE
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BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE
FINANCIAL STATEMENTS 01-04-15 - 31-03-16
ANNUAL REPORT 2016 | BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE
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BALANCE SHEET
Bungendore Volunteer Fire Brigade As at 31 March 2016
Asset Current Assets 127775997 Operational Account
655.29
127776037
Fundraising Account
10,108.20
127884930
Term Deposit
21,743.27
173057
Westpac DGR Account
0.50 32,507.26 32,507.26
Total Assets
Liability Current Liabilities 2-1100 GST Collected 2-1160 GST Paid
Total Liabilities
Net Assets
2,255.33 -11,662.05 -9,406.72 -9,406.72
41,913.98
Equity 3-1000 3-1080 3-9999
Current Year Earnings Retained Earnings Historical Balancing
Total Equity
1,363.89 9,493.35 31,056.74
41,913.98
ANNUAL REPORT 2016 | BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE
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PROFIT AND LOSS STATEMENT Bungendore Volunteer Fire Brigade Accrual mode 01 Apr 2015 - 31 Mar 2016 Generated 17 May 2016 $
Apr-Jun 15
Jul-Sep 15
Oct-Dec 15
Jan-Mar 16
Total
0.00
229.09
0.00
0.00
229.09
5,403.90
450.20
2,148.55
260.15
8,262.80
Income INC-001
Fee for Service
INC-002
Donations
INC-003
Income for Social Activities
INCP-001
Members Gear Purchase Remainder
PRJ010-I
Fundraising Sales Income
0.00
0.00
1,880.56
0.00
1,880.56
61.88
154.93
0.00
0.00
216.81
0.00
0.00
0.00
694.50
694.50
Total Income
5,465.78
834.22
4,029.11
954.65
11,283.76
Gross Profit
5,465.78
834.22
4,029.11
954.65
11,283.76
1,170.65
1,059.36
181.11
1,058.01
3,469.13
0.00
0.00
610.00
0.00
610.00
171.82
79.09
0.00
0.00
250.91
Less Expenses BAU-1.1
Maintenance - Equipment
BAU-1.2
Maintenance - Labour Costs
BAU-2.1
Repairs - Parts
BAU-3.1
Operational Consumables
BAU-3.2
Non-Operational Consumables
BAU-4.1
Catering - Operations
BAU-4.2
Catering - Non Operational
BAU-5.1
Social Activities Expense
BAU-6.1
Accounting Fees
BAU-6.2
Bank Charges
EQP-1.3
General Equipment
PRJ003.2
SMS to Pager Program - Fees
136.35
PRJ006
Specialist Training Support
0.00
33.64
76.28
0.00
109.92
109.09
49.69
343.90
155.56
658.24
20.00
0.00
0.00
0.00
20.00
324.55
574.26
790.18
787.26
2,476.25
0.00
0.00
1,215.45
0.00
1,215.45
79.08
79.08
79.08
79.08
316.32
8.19
15.64
8.19
8.19
40.21
-49.07
0.00
87.24
0.00
38.17
136.35
168.05
272.74
713.49
1,227.27
0.00
850.00
0.00
2,077.27
Total Expenses
3,197.93
2,027.11
4,409.48
2,360.84
11,995.36
Operating Profit
2,267.85
-1,192.89
-380.37
-1,406.19
-711.60
0.00
0.00
1,310.00
0.00
1,310.00
353.48
48.98
317.30
45.73
765.49
353.48
48.98
1,627.30
45.73
2,075.49
2,621.33
-1,143.91
1,246.93
-1,360.46
1,363.89
Plus Other Income INC-004
ATO TAX REFUNDS
INC-005
Interest Income
Total Other Income
Net Profit
ANNUAL REPORT 2016 | BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE
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EXPENSES
Date Issued
Expense No
Supplier
Amount
Amount Paid
27/04/2015
EXP284
Jaycar Fyshwick
$
189.00
$
189.00
$
-
Paid
29/04/2015
EXP285
Australia Post
$
120.00
$
120.00
$
-
Paid
29/04/2015
EXP286
Bungendore Polo Cross
$
357.00
$
357.00
$
-
Paid
15/05/2015
EXP287
Specialist Training Support
$ 1,350.00
$
1,350.00
$
-
Paid
19/05/2015
EXP288
Fire and Rescue
$
782.18
$
782.18
$
-
Paid
26/05/2015
EXP289
Battery Factory
$
297.00
$
297.00
$
-
Paid
25/08/2015
EXP290
Aprinamel
$
428.07
$
428.07
$
-
Paid
26/08/2015
EXP291
Officeworks
$
40.66
$
40.66
$
-
Paid
12/09/2015
EXP292
Bungendore Butchery
$
65.00
$
65.00
$
-
Paid
15/09/2015
EXP293
Aprinamel
$
22.32
$
22.32
$
-
Paid
18/09/2015
EXP294
James Byrne Trading
$
395.80
$
395.80
$
-
Paid
7/10/2015
EXP295
MDHT
$
850.00
$
850.00
$
-
Paid
10/10/2015
EXP296
Bunnings
$
49.96
$
49.96
$
-
Paid
24/10/2015
EXP297
Bungendore Butchery
$
256.47
$
256.47
$
-
Paid
25/10/2015
EXP298
Aprinamel
$
50.00
$
50.00
$
-
Paid
25/10/2015
EXP299
Aprinamel
$
37.35
$
37.35
$
-
Paid
25/10/2015
EXP300
Coles
$
48.00
$
48.00
$
-
Paid
27/10/2015
EXP301
Aprinamel
$
9.96
$
9.96
$
-
Paid
27/10/2015
EXP302
Caltex
$
18.00
$
18.00
$
-
Paid
28/10/2015
EXP303
Bungendore Butchery
$
53.95
$
53.95
$
-
Paid
14/11/2015
EXP304
Bungendore Butchery
$
24.80
$
24.80
$
-
Paid
14/11/2015
EXP305
Independent Steel
$
113.30
$
113.30
$
-
Paid
15/11/2015
EXP306
Aprinamel
$
59.96
$
59.96
$
-
Paid
17/11/2015
EXP307
Bungendore Rural Services
$
53.97
$
53.97
$
-
Paid
17/11/2015
EXP308
Bungendore Rural Services
$
17.98
$
17.98
$
-
Paid
28/11/2015
EXP309
Woolworths
$
6.00
$
6.00
$
-
Paid
5/12/2015
EXP310
The Reject Shop
$
32.00
$
32.00
$
-
Paid
ANNUAL REPORT 2016 | BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE
Amount Due
Status
10
Date Issued
Expense No
Supplier
Amount
Amount Paid
9/12/2015
EXP311
Bungendore Woodworks Gallery
$ 1,305.00
$
1,305.00
$
-
Paid
11/12/2015
EXP312
Officeworks
$
15.95
$
15.95
$
-
Paid
17/12/2015
EXP313
Fitzgerald CBA
$
671.00
$
671.00
$
-
Paid
14/01/2016
EXP314
Aprinamel
$
7.98
$
7.98
$
-
Paid
26/01/2016
EXP315
Battery Factory
$ 1,064.00
$
1,064.00
$
-
Paid
7/02/2016
EXP316
Aprinamel
$
41.08
$
41.08
$
-
Paid
7/02/2016
EXP317
Gunnadoo Bakery
$
34.50
$
34.50
$
-
Paid
7/02/2016
EXP318
Bungendore Cellars
$
20.00
$
20.00
$
-
Paid
9/02/2016
EXP319
Bungendore Rural Services
$
46.47
$
46.47
$
-
Paid
14/02/2016
EXP320
Aprinamel
$
5.69
$
5.69
$
-
Paid
21/02/2016
EXP321
Aprinamel
$
7.44
$
7.44
$
-
Paid
23/02/2016
EXP322
Bungendore Country Muster
$
280.00
$
280.00
$
-
Paid
26/02/2016
EXP323
Bungendore Rural Services
$
18.58
$
18.58
$
-
Paid
27/02/2016
EXP324
Coles
$
6.95
$
6.95
$
-
Paid
6/03/2016
EXP325
Aprinamel
$
2.45
$
2.45
$
-
Paid
13/03/2016
EXP326
Aprinamel
$
1.74
$
1.74
$
-
Paid
15/03/2016
EXP327
Goodguys
$
96.00
$
96.00
$
-
Paid
16/03/2016
EXP328
Homebase
$
22.50
$
22.50
$
-
Paid
17/03/2016
EXP329
Coles
$
36.39
$
36.39
$
-
Paid
17/03/2016
EXP330
Australia Post
$
121.00
$
121.00
$
-
Paid
19/03/2016
EXP331
Aprinamel
$
192.94
$
192.94
$
-
Paid
19/03/2016
EXP332
Aprinamel
$
14.02
$
14.02
$
-
Paid
19/03/2016
EXP333
Bungendore Butchery
$
221.76
$
221.76
$
-
Paid
ANNUAL REPORT 2016 | BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE
Amount Due
Status
11
MINUTES – ANNUAL GENERAL MEETING 22 May 2016
Bungendore Volunteer Rural Fire Brigade Minutes Recorded by: Sharon Kelly Venue: Bungendore Emergency Services Centre Meeting Chair: Mike Kelly
AGENDA ITEMS Item
Source
Election of Administrative and Field Officers
Mike Kelly
Election of eligible probationers to become ‘ordinary members’
Mike Kelly
‘Overdue members’
Sharon Kelly
MEETING AGENDA OPENING Meeting Opened by Mike Kelly at: 12pm Welcome from President Thank you for coming and forming a quorum. Thank you to the Committee and others for their efforts and time put in during the year. As there has only been one nominee per position we will not be holding an election for the Administrative and Field Officer positions. We will be voting in our eligible probationers and also appointing an Auditor for next year. For those of you who are not aware, we will be dealing with a new Constitution coming up during this year, but until that comes in, if it comes in and when it comes in, we will be operating under the old one.
ANNUAL REPORT 2016 | BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE
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ATTENDEES AND APOLOGIES Attendance Register Committee Mike Kelly[P][DC] Andrew Donaldson Members Catherine Temby [C] Peter Morris [DC-BA] [VP] Doug Palmer [SDC] Richard Thorek [DC] Sharon Kelly [S] Mark Thorek [DC] Ashley Phillips [T] Guests Adrian Lee (Representative from Lake George Zone Office) Andrew Hedley (Captain Hoskinstown) Brigade Membership As per listing Apologies
Terry O'Leary [DC] Ellanor Pavlovich Sheldon Williams
Carol Goodwin Ken King
Deryck Clarke Ellie O’Leary
Total in Attendance:36
RECEIVE MINUTES FROM 2015 ANNUAL GENERAL MEETING. Motion The tabled minutes are accepted as a true and accurate record. Moved Sharon Kelly Vote
Yes: X
Seconded Andy Donaldson No
Status
Carried
Business Arising Nil
ANNUAL REPORT 2016 | BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE
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CAPTAIN’S REPORT Receive Captain’s Report
Motion To receive the Captain’s Report Moved Andy Donaldson
Seconded Doug Palmer
Vote
Status
Yes: X
No
Carried
Business arising Nil
TREASURER’S REPORT Receive the Treasurer’s Report.
Motion To receive the Treasurer’s Report Moved Andy Donaldson
Seconded Alan Bates
Vote
Status
Yes: X
No
Carried
Business arising from the Treasurers Report Nil
AUDITOR’S REPORT Motion To accept the Auditor’s Report. Moved Ashley Phillips Vote
Yes: X
Seconded Rob Allen No
Status
Carried
Appoint an auditor for the coming year. Appoint Richard Thorek
ANNUAL REPORT 2016 | BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE
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DECIDE IF THE BRIGADE SHOULD COLLECT AN ANNUAL SUBSCRIPTION FOR THE FOLLOWING YEAR. Motion That the Brigade not collect an annual subscription. Moved Doug Palmers Vote
Yes: X
Seconded Peter Morris No
Status
Carried
GUEST SPEAKER – REPRESENTATIVE FROM LAKE GEORGE ZONE Adrian Lee See attached report
ELECTION OF ADMINISTRATIVE AND FIELD OFFICERS Nominees are as follows: Nominees 2016 AGM Bungendore Rural Fire Brigade
POSITION
NOMINEES
Administrative Officers President Vice President Treasurer Secretary Field Officers
Mike Kelly Catherine Temby Ashley Phillips Sharon Kelly
Captain Senior Deputy Deputies
Andy Donaldson Doug Palmer Mike Kelly Peter Morris Terry O'Leary Mark Thorek Richard Thorek Sam Clements
Nominees elected unopposed
ANNUAL REPORT 2016 | BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE
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ANY OTHER BUSINESS Election of eligible probationers to become ‘ordinary members’.
Motion
The following members, having successfully completed their probation, be accepted as ordinary members of the brigade:
Moved Doug Palmer Vote
Seconded Sam Clement
Yes: X
No
Status
Carried
The eligible probationers are:
Yes x x x x
Kathleen Shand Stuart Shand Kyle Shand Aiden Shand
No
‘Overdue members’ who have not completed the requirements of their probation.
Motion
The following members, having not completed the requirements of their probation, be removed as members of the brigade:
Moved Andy Donaldson
Seconded Peter Morris
Vote
Status
Yes: X
No
Carried
These members are:
Members
Start date
Yes No
Mathew Neville Uliano Polatos Kristyn Sandy Nathan Rawstorn
4 July 2013 14 Oct 2014 7 May 2015 16 March 2015
x x x x
NEXT MEETING – TO BE ADVISED MEETING CLOSED 12.18PM
ANNUAL REPORT 2016 | BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE
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THE BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE IS A BRIGADE OF THE NSW RURAL FIRE SERVICE. ALL FINANCIAL STATEMENTS RELATE ONLY TO THE HOLDINGS OF THE BRIGADE AS DONATED TO, AND FUNDRAISED BY, THE BRIGADE. THESE STATEMENTS DO NOT REFLECT FUNDING PROVIDED BY THE NSW RURAL FIRE SERVICE.
Bungendore Volunteer Rural Fire Brigade Corner King & Ellendon Streets Bungendore NSW, 2621 WWW.BUNGENDORERFS.ORG
/BUNGENDORERFS