AAIM Delegate Mailer 2.0

AIESEC ALUMNI INTERNATIONAL MEETING 2015

August 2015 | Double Tree by Hilton | Gurgaon, India

WHAT’s INSIDE? Contents

Page

Important Links

3

Speakers & Facilitators

4

Documents to Carry

5

Special Events

6-9

Airport Reception

10

Check in & Check Out

11

Registration Process

12-13

The Venue

14

Venue First Look

15-16

Pre/Post Stay

17

Study Tours

18

AIESEC Memory Wall

19

Contact Details

20

important links

Flight Tickets Travel Information Visa Copy/ID Proof

[Upload here]

[Please upload your travel information]

Indemnity Form

[Upload here]

c in your inbox, [You will find the form please print it, sign & upload]

Payment Gateway

[Pay here]

[For Internationals only, if you haven’t paid yet]

Post Tours

[Book here]

[If you haven’t booked your tour yet]

Please note the following: 1. We will not provide transportation if we dont receive your travel details 2. If you haven’t registered, you will not be able to attend special events even if you pay at the venue.

3. Post Tour Registrations are open on spot as well.

Speakers & Facilitators The agenda has been carefully designed keeping in mind the delegate profile along with a fantastic blend of facilitators, speakers & alumni from different industries to serve a meaningful business day. These speakers are:

1. Mr. Vineet Gupta, Founder of Ashoka University 2. Mr. Sampreeth Reddy, Director at Worldview 3. Mr. Adhil Shetty, CEO at Bankbazaar.com 4. Mr. Siddharth Mangharam, Founder & CEO at Floh 5. Mr. Piyush Chawla, Angel Investor 6. Mr. Pierre Fitter, Associate Director at Reprise Media 7. Mr. Pranay Swarup, Co Founder at Yink & Letsintern.com 8. Mr. Mayank Batheja, Associate VP at Lenskart 9. Mr. Kamal Seth, Founder at Human Circle 10. Mr. Navneeth Srinivas, CEO at Poker High 11. Ms. Jasmer Dhingra, Program Officer at Cotton 12. Mr. Anupam Yog, International Director at Virtuous Retail 13. Mr. Andrew Rowe, CEO AIIMed Healthcare Management

4

Documents to carry

> > > > >

Passport Copy (scanned & printed) Visa Copy (scanned & printed) Indemnity Form (Printed & Signed) Receipt (Printed, if you have paid) Invoice (Printed)

At the first desk of registration you will have to submit hard copies of the same to move forward. All documents are equally important.

5

India Night

6

27th august

7

28th August

8

29th August

9

airport reception Indira Gandhi International Airport serves as the primary civilian aviation hub for the National Capital Region of Delhi, India.

You will find an AIESEC Volunteer/hired driver with your name on a placard welcoming you at the airport. Please ensure you have filled your travel plan form to avail our pick up service. The CC has organized Airport pick up for you as per your request in the Travel Form: Internationals - The person responsible from the CC will be waiting for you at Gate No. 4 with a placard of your name in hand. Please use the Gate No. 4 for exit at TERMINAL 3 (T3).

Domestic - The person responsible from the CC will be waiting for you at Gate No. 3 with a placard of your name in hand. Please use the Gate No. 3 for exit at TERMINAL 3 (T3). If you are arriving at another terminal or gate, request you to reach this location for your pick up.

Surbhi Mahajan who is coordinating the pick ups is available for every query.

Kindly write to her directly at surbhi.mahajan@aiesec.net or contact her on her Mobile +91 8826516533.

Pick Ups From Airport to Hilton: 24th August-29th August From Airport to another accommodation: 24th-26th August (if you book an alternative venue for pre stay)

Drops From Hilton to Airport: 30th August & 31st August From Post Tour Drop point to Airport: 4th September & 5th September PLEASE NOTE: Before 24th August, there will be no transportation services provided by us. There will be no transportation services from alternate venue or pre stay accommodation to Hilton at any point of time. We will have volunteers at the airport 10 to welcome and guide you to your pre stay accommodation/Hilton only.

check in & check out

STAY PACKAGE: 27TH-30TH AUG

STAY PACKAGE: 28TH-30TH AUG

Hotel Check In: Date- 27th August, 2015 Time- Registration starts from 09:00 AM (IST).

Hotel Check In: Date- 28th August, 2015 Time- Registration starts from 09:00 AM (IST).

Room Check In: Date- 27th August, 2015 Time- 02:00 PM (IST)

Room Check In: Date- 28th August, 2015 Time- 02:00 PM (IST)

Room Check Out: Date- 30th August, 2015 Time- 12:00 PM (IST)

Room Check Out: Date- 30th August, 2015 Time- 12:00 PM (IST)

Hotel Check Out: Date- 30th August, 2015 Time- 1:00 PM (IST) or 8:00 PM (IST)

Hotel Check Out: Date- 30th August, 2015 Time- 1:00 PM (IST) or 8:00 PM (IST)

NON RESIDENT PACKAGES: Check in: Everyday at 9:00 AM (IST) Check out: Everyday at 9:00 PM (IST)

There will be lunch provided on 27th August, 2015, from 12:00 PM. The agenda on 30th August, 2015, ends at 1:00PM and has an optional tour to Ashoka University till 8:00PM. The luggage will be stored after check out from the rooms while the agenda keeps running.

registration process Transportation till the venue

Airport Reception on arrival Reception at the venue Delegates go to the registration area

Delegates wait at lobby/ eat lunch/ attend session Normal Lane

Fast Lane 12

registration process Delegates Check In When you arrive at the venue and go to the Check-In counter you will find 2 lists for different Check-In processes with CC. Find your name and follow the instruction of for the line. The two lanes are: • Fast lane • Payment lane Fast lane: Your fees are already paid so you can proceed to Check-In counter and present the hard copies of your documents. We only need to record that you have arrived, handover your delegate kit, Conference ID & Band, luggage tag and collect required documents. This should take around 2 minutes.

Payment lane: You still need to pay your Delegation fee or have to settle additional payments so you move to Payment counter. Once paid you will receive your receipt. You will go to the CC Check-In in order of your arrival and receive the CC clearance, where you need to present your document hard copies. Once done, we will record your arrival, handover your delegate kit, luggage tag, Conference ID & Band, and collect required documents. This should take around 5 minutes.

Please Note: We will transfer your luggage to your allotted rooms. Room Keys will be given to you only at 1.30pm

the venue

Double tree by Hilton

Conveniently located on the Golf Course Road in the business district of Gurgaon, DoubleTree by Hilton Hotel Gurgaon – New Delhi NCR provides easy access to Fortune 500 companies, such as Samsung, Dell, American Express and GE. The hotel is within a 15-minute drive to the corporate hubs situated at Cyber City and Sohna Road and is a 30-minute drive from Indira Gandhi International Airport.

Directions: Exit the airport and head towards the NH8. Turn right onto the expressway in the direction of Jaipur and take the exit for Gurgaon city. Turn left onto Mehrauli Gurgaon Road towards the Metro Station.

WEBSITE: http:// doubletree3.hilton.com/en/ hotels/india/doubletree-byhilton-hotel-gurgaon-new-delhincr-DELDGDI/index.html HOTEL CHECK-IN : 2:00 PM IST HOTEL CHECK-OUT : 12:00 PM IST

Address: DLF Golf Course Road, Sector 56, Gurgaon, Haryana 122011 Tel: +91-124-491-1234

Distances To / From the Hyatt Regency (IC Venue): 19.2 Kms by NH8 (30 mins without traffic)

Best option to reach Hilton: By cab/taxi, since it is located close to the highway.

venue first look

Plenary

Pool Area

15

venue first look

Rooms

Terrace Area

16

pre/post stay We at the AAIM Team present to you a few options for Pre and Post stay in the month of August & September. Please go through all of the points in detail. We have specified a few recommended places for Airbnb. However, you are free to choose the accommodation of your choice.

Website: https:// www.airbnb.co.in/s/Gurgaon-Haryana--India?ss_id=7ofpu5hb Price for 1-night stay

Website: www.oyorooms.com

INR 6000 for Single Occupancy (Includes all three meals, gym, pool and bar use) Check in: 2:00PM (IST) Check out: 12:00 PM (IST)

For Oyo Rooms and Airbnb, you can proceed to make your own booking. For Hilton, please inform us and we will book it for you.

When making decision on pre/post stays, take into consideration the distance from the venue. We would recommend you to book the rooms in GURGAON location as this will be closer to the venue and send us the information accordingly.

study tours India is the Destination of the Millennium, a Land of All Seasons where beauty beckons, culture echoes, diversity delights and tradition talks. Those who reach India are greeted with a gracious Namaste, Namaskaaram, Vanakkam or SatSriAkal denoting warmth, hospitality and respect – a tradition in tune with the country’s age-old motto “Athithi Devo Bhava” where the guest is treated as God. The Post Tour allows you to choose among two most popular packages from Delhi, Agra, Jaipur (Golden Triangle) to Kashmir.

Dates: August 31st- September 4th 2015

Golden Triangle: (Agra, Delhi & Jaipur)

Per person cost : 31,000 INR per Person (Transportation Included) Single Room Supplement: 10,400 INR

Paradise on Earth: (Kashmir)

Per person cost : 29,000 INR per Person (Transportation Not Included) Single Room Supplement: 15,900 INR

Note: Cost is based on minimum 20 passengers traveling together.

REGISTER NOW: http://internationalcongress.aiesec.org/aaim-post-tours/ If you have any questions regarding study tours or registration feel free to contact us at support.aaim@aiesec.in

AIESEC MEMORY WALL

In our attempt to create something memorable for you, we want you to get your AIESEC pictures for everyone to see, remember and share what it felt like being in the organization then and coming back to it now! Please get printed copies of the same and we will create something memorable for you! :)

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contact www.bit.ly/AAIM2015 Facebook Official Delegates Group Facebook AAIM Event Page

SURBHI MAHAJAN CC VP Delegate Servicing +91 8826516533 surbhi.mahajan@aiesec.net

KHUSHBOO GUPTA CC VP Delegate Servicing +91 9911163222 khushboo1.gupta@aiesec.net

Ritansha Bagaria Congress Committee President +91- 9830179211

ritansha.bagaria@aiesec.net