MEETING MINUTES Minutes of the Board of Directors Meeting - April 10, 2017 Members Present: Dennis Barker, Sheila Becker, Cindy Campbell, Nathan Campeau, Rochelle Christensen, Randy Fulton, Jenny Harrington, Nate Klema, Kathy Larsen, Dave Marek, Sarah Stangl Members Absent: Mike Cofrin, Lisa Richardson, Rick Recker Guests: Sarah McInerney Secretary’s Report Minutes of the Board of Directors’ Meeting for March 13, 2017 were approved and accepted by Randy Fulton, seconded by Kathy Larsen. Treasurer’s Report • March Revenue was unfavorable to plan by $3.2K and YTD revenue was unfavorable to plan by $1.4K. MTD’s un-favorability was primarily driven by training class revenue of $3.2K and memberships $1.8K which was offset by ad revenue of $2.7K. YTD’s un-favorability was primarily driven by memberships of $2.8K & training receipts of $3.6K, offset by stadium receipts of $4.4K. • 2017 YTD revenue is unfavorable to 2016 YTD revenue by $1.7K. The un-favorability is driven by the timing race receipts $1.8K. • March expenses were unfavorable by $4.8K to plan and YTD expenses were unfavorable by $8.8K. MTD’s un-favorability is primarily driven by higher program expense of 4.8K. YTD’s un-favorability is primarily driven by higher program expense of $5.2K, promotions $2.1K and annual expense $1.4K. • 2017 YTD expenses are favorable to 2016 YTD expenses by $5.8K and net income by $4.1K. The treasurer’s report was approved and accepted by Randy Fulton and seconded by Dennis Barker.
COMMITTEE REPORTS
Advocacy: No new update. Club Administration: Looking into CRM software vs. building our
own. Sarah is continuing to look at options for member profile page options. We will add age group winner from Ron Dawes to magazine. We are looking for volunteer archivist to archive past MDRA magazines. Programs: Open grant cycle has 2 applications in, due date is April 30, will send another announcement out. Trail Running Class is open for registration, 2 registrants signed up to date. Track Club has St Paul Academy reserved starting in June. Women’s Running Camp has 27 registrants, Kathy’s last year as coach. We would like to have TEAM MDRA merchandise at GIG. Singlet cost is $15. Promotions: MDRA will have a table at Get in Gear and will sell merchandise with 10% going to the Park Board. New banner approved. Publications: May/June RunMinnesota is in progress. The April eNews features upcoming events. Updating website with race reports and cross posting. We are working on a new website for Victory. Race: Over 100 racers came for Fred Kurtz. Next year, we will look into getting optional shirts for one or two extra races. Spring races all went well. Sponsor update for COLH – 50/50 with the Running Room and Marathon Sports. Next race committee meeting will be in May. Volunteer needs will be posted on http://signup.com/go/9VWMmz USATF: No update. New Business: No update. Old Business: Board Work Plan. The meeting was adjourned by Rochelle Christensen, seconded by Randy Fulton. The next MDRA Board meeting will be May 8, 2017.
Office Manager’s Report Membership: 2016 2017 New Members 52 53 Renewals 174 137 (includes two-year renewals) Membership Total 2,128 2,011 (prior month: 2,006)
Web/Twitter/Facebook/Pinterest As of November 30 Facebook Twitter Pinterest Instagram
Last Month 5979 1605 443 159
Current 6022 1611 457 183
Renee Korczak, PhD, RD, LD Consultant Dietitian www.premierdietitian.com 201-390-0344
Nystrom Card Please Place
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JULY/AUGUST 2017
