MEETING MINUTES Minutes of the Board of Directors Meeting - December 12, 2016 Members Present: Sheila Becker, Nathan Campeau, Norm Champ, Rochelle Christensen, Jenny Harrington, Nate Klema, Kathy Larsen, Dave Marek, Rick Recker, Lisa Richardson, Sarah Stangl Members Absent: Cindy Campbell, Mike Corfin, Randy Fulton,
Craig Moscetti
Guests: Sarah McInerney Secretary’s Report Minutes of the Board of Directors’ Meeting for November 14, 2016 were approved and accepted by Rick Recker, seconded by Sarah Stangl. Treasurer’s Report • November revenue was unfavorable to budget by $3.4K and YTD revenue was favorable to budget by $17.5K. MTD’s un-favorability was primarily driven by ad revenue of $4.4K. YTD’s favorability was primarily driven by race receipts of $18.9K. • All other revenue categories are materially in-line with 2016’s budget. • 2016 YTD revenue is favorable to 2015 YTD revenue by $17.1K. The favorability is primarily driven by race receipts of $18.2K. • November expenses were favorable by $.8K to budget and YTD expenses were favorable by $11.3K. YTD’s favorability is primarily driven by timing of annual expense of $6.7K and lower than expected miscellaneous expense of $4.0K. • 2016 YTD expenses are favorable to 2015 YTD expenses by $11.9K and net income by $29.1K. The treasurer’s report was approved and accepted by Jenny Harrington and seconded by Norm Champ.
Office Manager’s Report Membership: 2015 2016 New Members 20 18 Renewals 119 180 (includes two-year renewals) Membership Total 2,150 2,033 (prior month: 2,066)
Web/Twitter/Facebook/Pinterest As of November 30 Facebook Twitter Pinterest Instagram
Last Month 5771 1529 382 129
Current 5816 1543 398 129
COMMITTEE REPORTS
Advocacy: No new update. Club Administration: Discussed grant applications for running
shoes for underfunded programs – more to come. Programs: Stadium running is ready to start – volunteers are set for all events. Polar Bear runs continue to be good turnouts – 40 runners at last week’s run. We are looking for volunteers to organize some of these runs going forward. We are also looking for a new name since we will be continuing this program through the year (not just during winter). Coaches for spring training class in progress – contact Sarah if you are interested. Promotions: Discussed ways to get MDRA out at more events such as Get in Gear table for bag drop for MDRA members, promoting at Securian and Grand Prix. Publications: Jan/Feb RunMinnesota in progress. 2017 Calendar shipping est. Dec 19th. 2017 Ad sales $11,890 (2016) $5050. Race: Meet of the Miles is January 9. USATF: A new President was appointed to USATF. New Business: Assigned tasks for annual party: Each Board member should attempt to get a raffle prize for the annual party and should bring it to the next board meeting, Dave will make slideshow, Norm will bring projector, Jenny will work merchandise booth, everyone who is able to should bring a cooler. Old Business: 2016 Work Plan Update – We have 10k surplus in budget, we still need to increase membership. The meeting was adjourned by Rick Recker, seconded by Sarah Stangl. The next MDRA Board meeting will be January 9, 2017.
Nystrom Card Please Place
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MARCH/APRIL 2017
