PROPOSTA AGA KHAN

Š April 2013

E V E N T

H A N D B O O K

Aga Khan Award for Architecture 2013 LISBON

Aga Khan Award for Architecture 2013 LISBON

C O N T E N T S Introductory Notes Assignment and methodology proposed The Event Day 1 Day 2 Day 3 Event Image Insurance Crisis Manual Team CV&A Credentials

Aga Khan Award for Architecture 2013 LISBON

P ROJE CT

OVERV I E W

Aga Khan Award for Architecture 2013 LISBON

1. INTRODUCTORY NOTES

The present handbook summarizes the assignment taken into consideration for the Coordination and implementation of the Award for Architecture’s Presentation Ceremony event to be held in September in Lisbon.

CV&A describes in detail the methodology considered necessary to ensure logistics, accommodation, transportation, security, protocol, events, shows and visits needed for the duration of the following events:

Day 1: Arrival and Accommodation of international guests and a reception in their honor at Palácio de Seteais, Sintra; Day 2: Prize-giving Ceremony at Castelo de São Jorge jointly presided by Portugal’s Head of the State, followed by a banquet; Day 3: Seminar on the winning projects jointly presided by the Portuguese Secretary of State for Culture.

During the event CV&A will ensure that the guests will be treated in a consistent, professional and courteous manner by all venue personnel and organization members.

Aga Khan Award for Architecture 2013 LISBON

2. ASSIGNMENT AND METHODOLOGY PROPOSED Below is presented an overview of the methodology that CV&A considers the most effective for the Award Presentation Ceremony.

The methodology proposed is divided in four phases:

//Phase 1: Pre - Event 1. Assignment Approval 2. Complete briefing to CV&A´s team 3. Administration Area:

a. Budgeting and Purchasing management and forecast, outlining main objectives and team definition

b. Venue and Accommodation (Pre booking during the budgeting management)

4. Operational Area:

a. Definition of the program and Schedule;

b. Image/Brand Positioning – Communication and Marketing Materials;

c. Press and Registration, site implementation, etc.);

d. Databases, Invitees – National Leaders and policy makers, development specialists, among others;

e. Technical Aspects - IT Infrastructure, Audiovisuals, Site implementation and Signage;

f. Preparation of Safety, Physical and Vehicles Security, Insurance and Accreditation (internal Staff, Invitees, Service Providers):

g. Event Script (Protocol, responsibilities & timeline).

Aga Khan Award for Architecture 2013 LISBON

2.. ASSIGNMENT AND METHODOLOGY PROPOSED

//Phase 2: One Week before the Event 1. Daily team work 2. Set-up of the events 3. General rehearsal - Comprehensive rehearsal is planned

//Phase 3: During the Event Internal Staff coordination with committee members

//Phase 4: Post Event Reporting: CV&A will present a Event Report identifying critical areas of performance and Operational effectiveness

Aga Khan Award for Architecture 2013 LISBON

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY1 Program – INTERNATIONAL GUEST´S ARRIVAL Arrival of International Guests at Lisbon Airport; VIP Welcome at Lisbon Airport by a steering committee, composed of diplomatic security; Transfers will be made using a line of Luxury Cars and Minibuses to the Hotel, with the support of hostesses.

Drivers will be certified and supported by a security team.

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY1 ACCOMODATION EPIC SANA LISBOA HOTEL , Lisbon EPIC SANA LISBOA HOTEL Strategically located in Lisbon, in Amoreiras, a short distance away from Marquês de Pombal and the Avenidas Novas, the EPIC SANA Lisboa Hotel has 311 Bedrooms of various types. The Hotel amenities include a buffet restaurant, a gourmet restaurant, a lobby bar, and at the top of the Hotel the sky bar and “infinity pool” are the culmination of an epic hotel. The EPIC SANA Lisboa Hotel has 1,760 m2 of area set aside for meetings and events, divided into 13 meeting rooms, including a ballroom measuring 874 m2, which can hold events with up to 1,300 people. http://www.lisboa.epic.sanahotels.com/en/

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY1 ACCOMODATION TIVOLI HOTEL, Lisbon The Hotel Tivoli Lisboa is located just 8km from the airport and is situated in an elegant area of Lisbon.

The hotel was recently renovated in grand style in 2008 and offers its guests the best of everything, from delightful cuisine to enjoying those leisurely treats, such as the heated outdoor pool and spa, plus the fitness suite. The hotel is home to the Brassiere Flo Lisboa, which is open from 7am to 1am everyday, to both hotel guests and day visitors.

The hotel offers a wide array of services, from 24 hour porter and room service to excellent business facilities, where 9 meeting rooms are available.

The hotel has 306 rooms, standard, deluxe or superior, each having either King size beds or Twin beds. All rooms are equipped to a high standard having ironing facilities, WIFI and TV, mini bar and en-suite facilities. http://www.tivolihotels.com/en/our-hotels/lisbon/tivoli-lisboa/he-hotel.aspx

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY1 Welcome at the Hotel The Foyer, beautifully adorned with flowers and Ismail music, will combine a team of hostesses and a sting quartet (including a small selection of Portuguese traditional music)

A Team of Hostesses will welcome the international guests. Guests will be guided to their room.

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY1 Welcome at the Hotel rooms: Program of the event and Lisbon’s best sites for architectural and cultural interest.

Gift for ladies and gentlemen: a beautiful and personalized porcelain card box with The Aga Khan Award for Architecture image from the renowned national company Vista Alegre.

http://www.vistaalegreatlantis.com/detail.aspx/ Az%20Lisboa/3865/

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY1 Transfer to Palácio de Seteais, Sintra Around 6.30 pm, transportation to the Dinner venue in Sintra, will be available at the front of the hotel. The tour guide will endeavour to share the wide history of the village and the explanation of its Arabian heritage, pointing out the major historical monuments of the Mozarab architecture.

Guests will arrive at Palacio de Seteais and be delighted with the unique charm and the prestigious service of the iconic and monumental hotel. The Palace Seteais evokes la belle époque.

Tivoli Palácio de Seteais is an elegant and richly decorated 5-star hotel set within landscaped gardens in the hills above Sintra.

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY1 Welcome at PalĂĄcio de Seteais Arriving at the famed gardens, the guests will feel the unique and marvellous grandiosity of the building that evokes ancient times and allows guests to feel part of a legendary scenario.

A red carpet is enriched with models, dressed in red with long tails that will mix with the carpet. The models will be adorned with Portuguese ornaments.

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY1 Welcome at Palácio de Seteais Welcome Drink at Palácio de Seteais - served in the gardens, where an array of infrastructure will be set so the scenario can remain powerful, magnificent and unique. The decoration will be light and formal, but at the same time glamorous. An Harpist will provide the musical atmosphere.

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY1 Welcome at Palácio de Seteais A video with Muslim heritage images will be projected along the transparent infrastructure.

Dinner will be served and a Portuguese show will thrill guests with the magnitude of Portugal’s undertakings.

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY1 Welcome drink proposal Tomato Juice and Fresh Juices Mineral water 2 cold Appetizers (smoked salmon with Serra Cheese, fruit) 2 warm appetizers (veal croquettes, butterfly breaded shrimps) hors d’oeuvre at the bar

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY1 Banquet Round tables seating 8 guests, specially decorated:

The theme color is gold with white linen napkins and crockery Chairs and cushions in gold High classic chandeliers with white lights, so guests have total visibility Flowers (color to be defined)

Banquet Menu Proposal Vegetable ConsommĂŠ brunoise in puff pastry Steamed sea bass with aromatic vegetables and gratin fennel with tomato jam Cheese cake with fresh strawberry

Drinks Mineral water Juices

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY1 After Banquet Event Performance Fado is a music type which can be traced to the 1820s in Portugal, but probably originates much earlier. Fado is a form of music characterized by mournful tunes and lyrics, often about the sea or the life of the poor, and infused with a characteristic sentiment of resignation, fatefulness and melancholia (loosely captured by the word saudade, or “longing”). Although its origins are difficult to trace, today fado is regarded by many as simply a form of song which can be about anything but must follow a certain structure. The music is usually linked to the Portuguese word saudade which symbolizes the feeling of loss (a permanent, irreparable loss and its consequent lifelong damage).

On 27 November 2011, Fado was inscribed in the UNESCO Intangible Cultural Heritage Lists.

CV&A suggests a Fado performance, with one of the following famous Fado singers.

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY1 FADO| CARMINHO 30 minute performance.

Carmo Rebelo de Andrade was born and raised listening to Fado and for that reason it comes to her as naturally as breathing She is considered one of the most talented and innovative fado singers of her generation. Her eclectic work illustrates the heritage of traditional and contemporary fado. She also dwells into other genres such as Portuguese folk music, Brazilian popular music, jazz, pop and rock.

Carminho earned stardom status in Spain after being featured on Pablo Alborán’s “Perdóname” which was a number-one single in the Spanish charts. Carminho’s albums Fado and Alma have achieved Platinum and Gold status in Portugal selling more than 50,000 copies combined.

Link for an example of performance: http://www.youtube.com/watch?v=u8NkR2csotg

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY1 FADO | ANA MOURA There is no other voice in the Fado world like Ana Moura’s. It wonders freely through tradition, without ever ceasing to elegantly flirt with pop music, personally broadening the radius of Lisbon’s song. But what sets her apart is not just her rarely deep and sensual voice. Ana Moura instantly turns any melody into a Fado, with just her voice. It is an immediate fuse, an emotional explosion fired without contemplations to the heart of whoever is listening.

Link for an example of performance: http://www.youtube.com/watch?v=LWLwkpWQ-50

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY1 FADO | CAMANÉ Camané’s first contact with Fado was a product of chance more than anything else, when, while recovering from a childhood ailment, he went through his parents record collection and found the great names of Fado. From there on, his passion for Fado never ceased, and he has released a number of records on his way to becoming one of Fado’s reference icons.

Link for an example of performance: http://www.youtube.com/watch?v=aSObyz_vrwc

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY1 After Performance Transfer to the Hotel

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY 2 PROGRAM Morning: Visits to sites of architectural and cultural interest in the host city complete the agenda. CV&A suggest the following programs: 1st - Visit to Sintra´s most important heritage sites (Castelo dos Mouros; Quinta da Regaleira; Palácio da Pena, among others); 2nd - Trip on the river Tagus, which embraces Lisbon’s silhouette viewed from the waters that opened the doors of the world to the Portuguese discoverers. For the simple charm and maritime magic of a vintage-era Southern European capital.

3rd - Aerial visit of Lisbon, showing the city of the seven hills from a privileged perspective.

Transfers to the Hotel Lunch at the Hotel The afternoon will be event free, so guests can rest or takeon other options. Availability of a team of hairdressers and make-up artists to help preparation for the Ceremony.

Around 5.30 pm, transfers to the 2013 Award Presentation Ceremony at Castelo de São Jorge

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY 2 Welcome at Castelo de São Jorge The Castle of São Jorge, where a themed scenario with soundscape marked by notes of music coming from several corners of this emblematic monument. The idea is that every corner turns into a surprising discovery for each guest. After this convivial meet and greet, guests will be lead to their seats according to protocol.

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY 2 Welcome at Castelo de São Jorge

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY 2 Prize Giving Ceremony Decor According to meteorological conditions (evaluated nearly the date), CV&A will recommend, after previous technical visit to the venue, mantle of an enclosed infrastructure.

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY 2 Prize Giving Ceremony Decor

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY 2 Prize Giving Ceremony Decor

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY 2 Prize Giving Ceremony Decor

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY 2 Prize Giving Ceremony Decor

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY 2 Prize Giving Ceremony Decor

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY 2 Prize Giving Ceremony Decor

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY 2 Welcome at Castelo de São Jorge Upon their arrival, Guests will be presented with a powerful moment of percussion which welcomes them to the Castelo de São Jorge.

Link for an example of performance : http://www.youtube.com/watch?v=NuXANB8HiOo

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY 2 Welcome Drink Proposal Fresh orange juice, fresh strawberry juice with raspberries Mineral water Stuffed crab Painted satay with peanut sauce Endive with creme cheese and walnuts Choux shrimp Skewers of lamb with spices Bundles of seaweed with rice Chévre gratin sauce with raspberries

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY 2 Prize Giving Ceremony Program Welcome by Catarina Furtado (presenter) Portuguese television presenter, actress and UNFPA Goodwill Ambassador. Throughout her successful television career, which started in the early 1990s, she has worked for SIC and RTP television networks, as well as the radio stations Rádio Comercial and RDP Antena 3. As a teenager, Catarina had a short non-talking role in the film Non, ou a Vã Glória de Mandar directed by Manoel de Oliveira.

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY 2 Prize Giving Ceremony Program His Highness the Aga Khan will arrive at 6.50 pm and will be lead to the front row. Mr. Farrockh Derakshanj, will begin the ceremony for The Aga Khan Architecture Award. A musical moment with artists from the Aga Khan Initiative will be followed by the projection of a movie, short-listing the nominees for the prize. After this there will be a speech from His Highness the Aga Khan. Lastly, the award ceremony will take place, with the subsequent protocol photograph with the Prize winners. The official stamp will be presented, and the banquet will start at 8.30 pm.

AGENDA Film on the Awards Speeches:

Address by His Highness the Aga Khan

Address by the President of the Republic Their Highnesses come to the stage Laureates receive their certificates Group photo Stamp presentation

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY 2 COMMEMORATIVE STAMP

At the end of the ceremony, and before dinner, CV&A proposes that his Highness Aga Khan officially unveils a commemorative stamp that will be produced to mark The Aga Khan Award for Architecture.

The special edition should be developed in partnership with CTT, the Portuguese postal carriers.

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY 2 Buffet Proposal Braised grouper, colbert sauce, roasted new potatoes, snow peas, caramelized shallots Crème brulée Water Natural Juices

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – AWARD PRESENTATION CEREMONY

DAY 3 Seminar on the winning projects at Lisbon Ismaeli Centre The last day will be dedicated to the seminars on the winning projects of the Aga Khan Foundation. The session will be introduced by the highest responsible minister for culture, environment or construction, the State Secretary for Culture, at the Ismaili Centre in Lisbon.

After the closing of the session, CV&A will accompany all guests back to the hotel and from there to the airport.

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – IMAGE Design and production of materials to support the program “The Aga Khan Award for Architecture” and all communication media: programs, menus, table cards identifiers, table markers, hand cards, signage, among others.

Note: a table plan will be prepared as soon as the invitees list is closed. A table plan will be placed at the venue.

Hand Card – given at the entrance to each guest with the information of the number or name of the table

Menus Bilingual, english and Portuguese, Front and back

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – IMAGE

Seating and Protocol All tables in the different events will be protocoled with the different materials:

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – IMAGE Signage All spaces must be identified with signs of Aga Khan Award, including: Welcome airport Hotel Palácio de Seteais (interior and exterior) Castelo de São Jorge (exterior)

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – EVENT REGISTARY To capture the event’s official photos and video images, CV&A suggest a team comprised of a professional photographer and a camera operator. The proposal includes the photographer’s photo coverage, material and travel expenses, a video camera operator, operating expenses, production, video editing, sound and digital mastering.

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – SIMULTANEOUS TRANSLATION We will provide a Portuguese / English / Portuguese and Portuguese / French / Portuguese simultaneous translation service in order to ensure that the ceremony is comprehensible to all speakers and attendees.

Headsets will be made available to attendees at the welcome desk. Guests will need to surrender identification that will be returned upon delivery of the headset.

Aga Khan Award for Architecture 2013 LISBON

3. THE EVENT – PROTOCOL For the ceremony CV&A proposes protocol management: Flags on stage; Seating at the ceremony and dinners and for the entirety of the program.

Aga Khan Award for Architecture 2013 LISBON

4. INSURANCES - SOCIAL LIABILITY INSURANCE Guarantees the payment of compensations for damage to property or personal injury, consequence of any failure, mistake or omission occurring in the performance of duties or as a result of the performance of duties caused by persons and/or equipment under the responsibility of the event or its promoter, occurring during the event (from the beginning of assembly to its end) and that are caused to third parties or their property; Secures among others, damages resulting from work executed during assembly and dismantling of all the equipment and structures, during and after its execution; Insurance Total Capital equal or superior to â‚Ź150 000,00 (one hundred fifty thousand euro); Work accidents, according to current legislation, securing all employed personnel in the performance of duties for each event; Any payments referring to insurance here foreseen, as well as other deductions performed by the insurance company regarding excess in case of an reimbursed accident, will be the responsibility of the event promoter ; The existence of the aforementioned insurance does not remove obligation from the event promoter of reimbursing for all damages not covered, regarding any accidents for which they are responsible.

Aga Khan Award for Architecture 2013 LISBON

5. CRISIS MANUAL With the support of local authorities, CV&A will prepare a Crisis Management Manual which will include all contacts of local authorities, emergency numbers, among others. Risk analysis will also be taken into account given the following considerations: Terrorist Attacks involving Weapons, Weapons of any type entering the premises with the intent to kill and/or injure, general abuse, misbehavior and common disputes, Fire Emergencies in the Venue, Medical Emergencies and Hazardous Weather Conditions, among others.

Aga Khan Award for Architecture 2013 LISBON

6. CV&A TEAM Team CV’s After the briefing and during the first and second phase of the event, CV&A can, in agreement with The Aga Khan Award for Architecture,reassess the composition of the team.

Aga Khan Award for Architecture 2013 LISBON

7. CV&A CREDENTIALS Founded in May 2003, CV&A, a global communication and events consultant agency, experienced a strong and steady growth both in terms of the number of clients and of turnover achieved by diversifying its activities into areas related to its core business. CV&A has organized, since its creation, conferences with high profile speakers aimed at decision makers and opinion leaders such as entrepreneurs, General Managers and CEOs – public and private -, journalists, members of the government and Ambassadors, for audience of approximately 500 to 700 attendees who contribute to the development of Portugal and world vision. CV&A had the pleasure to organize conferences with Former President Bill Clinton, Vice President Al Gore, Tony Blair, Colin L. Powell, Professor Muhamad Yunus, among others.

Aga Khan Award for Architecture 2013 LISBON

7. CV&A CREDENTIALS In parallel, CV&A has a dedicated and respected event production team with large experience in event organization and management. This team has organized many major events in Portugal such as UEFA during the Euro2004, Under21 and Futsal, whilst also giving support to its foreign teams at CV&A branches in Angola, Brazil, Mozambique and the UK.

Aga Khan Award for Architecture 2013 LISBON

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