ANTICIPATED TIMELINE

Planning

MARCH - APRIL 2023

1 on 1 Course Planning Meetings for current Grade 10s and 11s with their University Counsellor.

• View the Course Planning and Selection Video Overview, posted to the School Portal

• Attend and engage in information sessions (as offered)

• Submit course planning worksheets by April 28

• Submit course requests by April 28

• Enroll in courses to meet graduation requirements and check your final requests using the SGS Grad Requirements Checklist to ensure you meet those requirements

• Be familiar with relevant entry requirements and program prerequisites for post-secondary applications

• Current Grade 10s and 11s: Book a meeting with your University Counsellor

• If desired, submit course change request by deadline

Parents

• View the Course Planning and Selection Video Overview, posted to the School Portal

• Understand St. George’s School and Ministry of Education Graduation Requirements

• Be familiar with the course information and selection process to support your child’s decisionmaking and self-advocacy

ADVISORS, TEACHERS, HEADS OF GRADE, AND UNIVERSITY COUNSELLORS

• Advisors/Teachers – are available to answer student questions and guide students to find reliable information

REFLECTIONS AND CHANGE REQUESTS

Course Planning Cycle

PERSONAL SCHEDULES

SCHEDULING

At-School Information Sessions for all current students. Virtual Information sessions for new students entering Grades 8-12.

Selection

DEADLINE: APRIL 28, 2023

Course requests and worksheets are due for students entering Grade 9-12.

Students who have applied to a Grade 10 Cohort should wait to submit their course requests until instructed to.

Students new to St. George’s should submit their requests based on the timeline provided in the New Student Orientation evening, and on the New Student Checklist

Scheduling

MAY-JUNE 2023

Student schedules are created.

Reflections And Change Requests

SUMMER/FALL 2023

Student schedules will be distributed, and the course change process will be outlined. See more on the following page.

• Heads of Department – Consider requests for student placement and determine final placement in streamed courses

• University Counsellors and Heads of Grade – Review student decisions and discuss implications for post-secondary planning

SCHOOL ADMINISTRATION

• Ensure information is shared in a timely manner

• Ensure policies are equitably upheld

• Receive and process course requests

• Work with Heads of Department for placement

• Work with Heads of Grade, University Counselling, Student Support Success, and others for final schedule approvals

• Generate student schedules

• Receive and process course change requests

Submission Instructions

Students will not select courses from a predetermined Master Schedule. Instead, they will select their preferred courses and alternates, and the Master Schedule will be based on the combination of teacher availability and student requests. This approach will enable us to:

• Have a more accurate set of data as to what courses interest students.

• Achieve a higher percentage of fulfilling student requests.

• Be more responsive to student requests to determine number of sections of courses, and which courses are offered.

In a small number of courses, we may have more students interested than we have spaces available or students may have a conflict when the Master Schedule is created. In those cases, the School reserves the right to place a student in a different, relevant course to ensure a positive Academic Program for everyone. Students entering Grades 11 and 12 may submit changes using the Course Change Process.

To submit your course selection:

1. Go to your Grade’s submission form, ensuring you are logged into your St. George’s account.

Into Grade 8 (‘28)

Into Grade 9 (‘27)

Into Grade 10 (‘26)

Into Grade 11 (‘25)

Into Grade 12 (‘24)

2. Follow all prompts, including uploading your Course Planning Worksheet (pdf, jpeg, gdoc, etc).

Note:

• Students must submit their requests by April 28th, 2023 at 4:00 pm. Please note, these requests will be considered final. There is no priority order to submissions.

• Students entering Grades 11 and 12 should wait to submit their choices until they have their 1:1 Course Counselling Session with their assigned University Counsellor.

• New students entering Grades 8-12 will be invited to submit their choices in May 2023, and will also be invited to a New Student Welcome Evening and follow up meetings to discuss course selections.

PREPARING FOR AND BOOKING 1:1 COUNSELLING APPOINTMENTS

Students entering Grades 11 and 12 should book an appointment with their St. George’s University Counsellor prior to submitting their course requests. Students will be emailed, notifying them of which University Counsellor they will meet with, along with details on how to book online appointments. Appointments are available from early March–April 28th, 2023, and will take place at lunch, after school, and for Grade 11s, during their spares. Appointments are available in person and/or by Google Meet. Students should be sure to complete their Course Planning Worksheet, Activity Log, and University Research Assignment and share these documents with their University Counsellor 24 hours before their scheduled meeting.

Current Grade 10 and 11 students should look at the email, “University Counselling Week Ahead” beginning the week of March 6th for available appointments with their assigned University Counsellor. Appointments will be available in the weeks leading up to Spring Break, and then upon return from Spring Break until the April 28th submission deadline. Students are invited to book one appointment with their assigned University Counsellor during this time.

Note: Timelines and processes are subject to change. Students should refer to the Course Planning and Selection button on the School Portal and pay attention to their school email for the most up-to-date information.

Course Change Process

There will be multiple windows for course changes for students entering Grade 11 and 12. These windows have specific purposes and restrictions. Please consider changes carefully. When schedules are released, an electronic course change form will be shared with students. All changes are subject to availability and require students to pay attention to deadlines and details.

There are a number of reasons why students may want to change courses. Please keep in mind that there are many other types of support and solutions if you are feeling like a course isn’t the right fit for you. Your first step is always to speak directly with your teacher. You might consider these questions as a starting point:

• Have other students felt the same way as I am right now? How have they coped?

• Do you (the teacher) think that I'm showing signs that the material is not the right zone of challenge for me (too much or too little)? What might I be able to do to fill in gaps or find an extra challenge?

• From what you (the teacher) have seen of my work so far, where do you think my strengths and weaknesses are?

• What are some ways I can actively make the best use of class time and homework assigned? How can I get further support from you or other peers?

• How do the concepts I am struggling with line up with other concepts—are they new from the course in the previous year? Is it review? Where does the course go from here?

• How can I get further support?

WINDOW (DATES TBC) PURPOSE

WINDOW #1

FULL CHANGES (ROUND 1)

AUGUST 2023

• Add/drop any course(s)

RESTRICTIONS /DETAILS

• Must meet Course Load Requirements

• May not exceed number of spares permitted

• Must select from the Master Schedule. Possibility that desired course may be at capacity

• Course removed from report card/transcript

WINDOW #2

FULL CHANGES (ROUND 1)

SEPTEMBER 2023

WINDOW #3

STREAM CHANGE

UNTIL WINTER BREAK 2023

• May drop a Day 1 or Day 2 course

• May add another course

• Change stream of a course (in/out of accelerated Honours or Advanced Placement)

• Invitation for Grade 8 and 9 to change Semester 2 courses

WINDOW #4

WITHDRAW

JANUARY 2024 –

SPRING BREAK 2024

• Drop Any Course(s)

• Must meet Course Load Requirements

• May not exceed number of spares permitted

• Possibility that desired course may be at capacity

• Course removed from report card/transcript

• May not drop a course entirely

• Possibility that desired course sections may be at capacity

• Subject to School approval and teacher consultation

• Original course removed from transcript, kept on report cards (if issued)

• Must meet Course Load Requirements

• May not exceed number of spares permitted

• May not add another course

• Course will remain on transcript with W (Withdrawal)

• Grade 12s- universities are updated.

• Subject to School and parental approval

As the school year dates can be subject to change, students should consult THIS document throughout the year for any changes and links to Course Change Request Forms.

Course Selection Planning Worksheet

Please use the following links to download printable worksheets for your Grade.

• INTO GRADE 8 AND GRADE 9

• INTO GRADE 10

• INTO GRADE 11 AND GRADE 12

• NEW TO ST. GEORGE’S STUDENTS GRADES 9-12

NEXT STEPS:

• Attend information sessions as scheduled

• View the course selection process video (posted to Portal)

• Complete your Course Planning Worksheet

• Book 1:1 Course Counselling Meeting (Grade 10s and 11s, and students new to the school)

• Submit Requests by April 28, 2023