WELCOME
Sanford L. Smith + Associates (“Management”) is here to make Salon Art + Design (“The Fair”) hassle-free for you and your staff. In this Fair Guide (“the Guide”) you will find details to ensure a smooth and successful fair.
General Inquiries/Help
Our team is ready to help you. For inquiries or assistance please reach out to us at (212) 777-5218 or by email at salon@thesalonny.com (This email is seen by all relevant staff).
For our Partners in the historic rooms, please note that much of the Booth Construction & Electrical Form information contained herein may not apply to your space in the Armory. For guidance, reach out to salon@ thesalonny.com or Wendy Buckley at wendy@thesalonny.com
All information and necessary forms will be posted in our Exhibitor Portal
2023 GENERAL SCHEDULE
Tuesday, November 7 8:00am – 8:00pm Historic Rooms Move-In
Wednesday, November 8 9:00am – 8:00pm Exhibitor / Show Floor Move-In
Thursday, November 9 8:00am – 2:00pm Continue Set-up
3:00pm Press Preview
4:00pm Fund-raiser First Look Preview (paid ticket)
5:00pm Collectors Preview (Exhibitor Guests and VIPs)
7:00pm Vernissage (Public Entry) 9:00pm Evening End
RUN OF SHOW*
Friday, November 10 11:00am – 8:00pm
Saturday, November 11 11:00am – 7:00pm
Sunday, November 12 11:00am – 7:00pm
Monday, November 13 11:00am – 5:00pm 6:00pm – 11:00pm Exhibitor / Show Floor Move-Out**
Tuesday, November 14 8:00pm – 12:00pm Historic Rooms Exhibition Move-Out***
*All booths and historic rooms must be staffed by 10:45am each day.
**Exhibitors MUST be completely out of the Armory by 11:00pm on Monday, November 13, 2023 unless other arrangements have been made.
***Historic Rooms and hall spaces MUST be empty and clean by 12:00pm on Tuesday, November 14, 2023.
Any updates to the schedule will be in the Exhibitor Portal and on-site at the fair.
REQUIRED PAPERWORK
Construction + Electrical Order Form
Due on Friday, September 15: The below information is a guide to help you fill out the form.
GENERAL BOOTH INFORMATION
All standard booths come with three (3) walls; end cap booths come with just one (1) back wall, with side walls optional. Corner booths come with (4) walls with two open sides facing the aisle. (Please refer to your booth diagram). Booth packages include a black or white ceiling, wall-to-wall standard grey carpet, booth header, fascia, and signs.
Salon Art + Design is choosing to use the Armory’s bare wood floor for the aisles of the fair. Exhibitors may choose to use the bare Armory floor in their booth, but will be responsible for floor protection. See Flooring for details.
DRILL HALL FLOOR INFORMATION + REGULATIONS
The Wade Thompson Drill Hall floor was fully renovated in 2019 with a completely new surface of reclaimed Southern yellow pine, replacing the old and damaged floor from 1880. The new floor requires careful attention. It was completely refinished again and sealed in 2020.
The new floor has a sub-floor structure of two layers of plywood and two layers of 2” x 6” sleepers over a bed of concrete and is rated for 14,150 lbs. per sq. ft. for a uniformly distributed load. Higher loads may be possible, but will require review and approval by the Park Avenue Armory and its consultants through Salon Art + Design Management team; any such requests must be made at least 60 days prior to load-in and must be accompanied by the appropriate documentation.
The following rules will be strictly enforced and damage to the floors will be the responsibility of the Exhibitor who will be charged for any damage:
1. There is absolutely no screwing, nailing, stapling, or taping on the Armory Floor.
2. No painting of walls, fabric, pedestals, or plinths will be allowed in the Drill Hall. All of these need to be painted before arriving at the Armory.
3. If you are using the Armory bare floors in your booth, you may not have any open drink containers. All water, coffee, teas, etc. should have lids. Any spill must be cleaned up immediately.
4. Notify your shipper that all dollies MUST HAVE NON-MARKING WHEELS and must be in working order. Dollies or furniture are not to be dragged along the floor.
5. During setup and upon exiting the fair be sure to dispose of screws and nails in the proper receptacles and DO NOT throw them on the floor.
If any exhibitor, vendor, shipper, or their staff is found doing any of the above they will be banned by the Park Avenue Armory from participating in any future events at the Armory, as per the building’s policy. We strongly recommend reaching out to your art handlers, shippers, and other staff to notify them of these regulations.
GENERAL BOOTH CONSTRUCTION
Constructed walls are 10’ 1.5” (3.09m) high x 3” (76.2mm) thick and faced with 5/16” (7.9mm) plywood. There are studs behind the plywood every 2’ (.6m). Please keep the 3” thickness of the wall in mind when planning (i.e. a 24’ booth has 23’ 9” (7.24m) of back wall space).
Exhibitors have the options of upgrading their walls to 12’ 1.5” (3.7m) high for $175/lin. ft. Note that 12’ 1.5” (3.7m) high walls can ONLY be covered in the felt fabric at the additional cost of $7.75/sq. ft.
All standard booths come with three (3) walls; end cap booths come with just one (1) back wall, with side walls optional. Corner booths come with (4) walls with two open sides facing the aisle. (Please refer to your booth diagram). Booth packages include a black or white ceiling, wall-to-wall standard grey carpet, booth header, fascia, and signs.
Walls can be reinforced with an additional .5” (12.7mm) layer of plywood for $360/ 4’ panel for 10’ 1.5” high walls and $400/ 4’ panel for 12’ 1.5” high walls. This may be required when hanging items weighing more than 80lbs (36.29k).
FASCIA / HEADER The aisle side(s) of the booth have a header and fascia spanning the width of the booth. The 16” high fascia is centered on the 9” high header that sits on top of the walls. This will affect the display space of any wall that is aligned with the front of the booth.
HANGING
You may use nails or screws (we recommend screw guns) to hang, but all nails and screws must be removed before you move out on Monday.
You will be charged if you do not clear your walls of protrusions (nails, screws, etc.). It is okay to leave vinyl or any sticker signage.
For everyone’s safety, exhibitors or any member of their team must NOT attempt to install/hang or hoist heavy items by means of ropes and pulleys (block and tackle).
Labor will need to be hired for items over 150lbs.
SPECIAL CONSTRUCTION
Carpenter labor for the installation of mouldings and construction of shelves or pedestals, for hanging heavy objects, or custom fabric, etc. is $210 per hour, straight time (8:00am to 4:30pm) or $235 per hour overtime (4:30pm to 8:00am weekdays and Saturday). Please indicate if you need special construction on your form.
CUSTOM BOOTH FABRICATION
Management allows Exhibitors to pre-fabricate their booth off-site and have it installed Tuesday, November 7, 2023. There are four approved fabricators for you to choose from (see Appendix A). All fabricated booths must be installed on Tuesday,November 7, 2023. This is to ensure that your booth will be completed prior to your materials arriving on move-in day. Your fabricated booth must be dismantled and removed by 10:00am on Tuesday, November 14. You may not leave any fabricated materials behind unless you prepay a disposal fee.
As part of your booth fee, walls will be covered in your choice of five (5) fabric colors: Dark Grey, Light Grey, Black, Natural, and/or White. The fabric is a 9oz woven cotton twill. You may use multiple colors in your booth at no extra charge. If you would like samples sent to you, please let
There are a rainbow of felt colors available for $7.75 per sq. ft. (see Provide your own fabric—it must be certified as being flame retardant. The fabric MUST be submitted to our contractor, Select Exposition Services, along with a current flame-retardant certificate, no later than October 29th. The Fire Department will not allow non-flame-retardant fabric to be hung on the premises.
Hanging custom fabric will incur labor charges.
• Painted canvas walls are available for $14.50 per sq. ft. and include paint and moulding. (Recommended)
• Painted walls are available for $18.50 per sq. ft. and includes drywall, taping, spackle, paint, and moulding. (Not recommended due to the Armory Floors)
ADDITIONAL WALL CONSTRUCTION
Constructed walls are 10’ 1.5” or 12’ 1.5” high (based on your selection) x 3” (76.2mm) thick and faced with 5/16” (7.9mm) plywood. Additional interior partition walls may be installed at a cost of $251 per lin. ft. for 10’ 1.5” high, double-sided walls, which includes covering on both sides in standard fabric. Additional 12’ 1.5” interior partitions walls may be installed for $175 per lin. ft. plus an additional $7.75 per sq. ft. per side for the felt fabric covering.
Minimum additional wall length is 2’ (0.60m) and additional footage is available in one-foot increments. If you want to add walls, please show the exact dimensions of your interior walls on your booth diagram (provided in your Exhibitor Portal) and submit it via the booth order form. Please note that all additional walls will be covered with the same fabric as your booth unless otherwise noted.
CEILING
Stretched muslin ceilings are included in your booth package and are available in White or Black.
CLOSETS
Standard closets are 4’(1.22m) x 4’(1.22m) x 10’ (3.05m) high ($1,895) or 2’ (0.61m) x 4’ (1.22m) x 10’ (3.03m) high ($1,695) and include interior and exterior standard fabric covering (same color as booth, unless otherwise indicated), a door, doorknob, and lock. All closet doors must be a minimum of 1’ away from the wall (i.e. doors cannot butt up against a perpendicular wall). Custom closet sizes are available upon request. Please be sure to indicate the door placement and swing (left or right and in or out) on your booth diagram. Closets covered with felt fabric or alternate wall covering are considered custom. A price quote will be provided.
CURTAINS
$70/lin. ft. Available in the same fabric colors as walls.
FLOORING
Standard Grey Carpet is included in the booth package.
Other Flooring Options:
• Specialty carpet: Carpet is $9.00 per sq. ft. plus a $500 fee which covers installation, removal, and protective covering. Sisal will need to be bound on the front edge for $3 per lin. ft. (see Appendix C for options).
• Note that carpet for 14’ and 16’ deep booths will require seaming.
• Provide your own carpet or vinyl: Union rates of $210 per man per hour for installation and $210 per man per hour for removal will apply.
• Provide your own wood floor: Union rates of $210 per man per hour for installation and $210 per man per hour for removal will apply. You will need to provide a transition strip from your booth to the aisle — remember there is no gluing, taping, or stapling allowed on the Armory floor.
• Armory bare floor: If you choose to use the Armory floor, you will be required to use floor protection on move-in and prior to move-out at $1.25 per sq. ft.
If you choose to use your own flooring, all wood floors must be floating floors and you MUST provide 15% additional square footage of flooring to account for cutting. NO nails, staples, or adhesives are allowed on the Armory floor. No linoleum. Wood flooring must be interlocking. Our contractors must approve all flooring. Please provide a sample by Friday, October 13. Exhibitors have the options of taking their flooring at the end of the fair (pickup Tuesday morning) or having it disposed of for an additional fee of $300.
MOULDING
A selection of baseboard moulding is available.
1” x 4” Standard Baseboard in white is $12.00 per linear ft. or in your color of choice for $15.00 per linear ft. 1/2” x 3.5” Raw Poplar Moulding is available for $11.50 per linear ft. Your own moulding may be installed and labor charges will be incurred.
PEDESTALS
You may bring your own neatly painted pedestals. If you need pedestals or showcases, you may order them from American Fixture & Display (link on Exhibitor Portal).
SIGNAGE
Booths include two gallery identification signs that will be placed on each side of the booth at 8’. Additional signage inside the booth (i.e. vinyl, acrylic, etc.) may be provided and displayed by the gallery/partner as desired. Partners will receive a freestanding sign in or outside of their space.
LIGHTING/ELECTRICAL
Fixtures, support beams, and tracks are all ordered a la carte. Every booth requires an electrical package for a $595 fee which will be added to your invoice. The fee includes a single outlet, fixture installation, focusing, and removal.
LIGHTING TRACKS + SUPPORT BEAMS
Light tracks are 8’ (2.4m) for $225, 4’ (1.2m) for $150, or 2’ (0.6m) for $80 and are secured to the ceiling by support beams. Exhibitors can place their tracks where they desire in the booth based on their lighting needs.
Support beams are $14 per lin. ft. Support beams run vertical (front fascia to back wall) in the booth. Light tracks that run vertical will use only one support beam; light tracks that run horizontal (side wall to side wall) will utilize two support beams.
Vision LED Fixtures
Colors: Matte Silver or Black
Individually Dimmable | 1230 Lumens | 3000K
Beam angle options: 9˚, 17˚, 24˚, 36˚, 60˚
4.25” Diameter | 6.5” Length
$85/each
Aisle Light
Color: Black
Flood: 35˚ | 700 Lumens | 3000K
Spot: 10˚ | 413 Lumens | 3000K
$155/each
LIGHTING DESIGN
The world-class lighting team at IMCD is the preferred vendor of Management to assist exhibitors in creating their lighting plans, if desired. While your $595 electrical package includes the hanging, focusing, and removal of lighting instruments, design and layout are not included. You are welcome to design and submit your own lighting plans, but if you require extra assistance, we recommend engaging IMCD. 2 hours of consultation and layout is $550. Additional time, if needed, is $150/hour.
You might consider hiring IMCD to help:
• Determine which beam angles are best to light which mediums in your booth.
• Determine how many tracks, fixtures, and support beams to order.
Due to union rules, IMCD is not allowed to handle chandeliers, wall sconces, or wall sockets during setup, only track lighting. But they can help with any design layout and questions such as placement or weight restrictions ahead of time, which may help the union teams execute your design faster.
Management disclaims any and all liability, including any express or implied warranties, whether oral or written, for any IMCD-related products or services.
CHANDELIER + SCONCES
Exhibitors planning on having chandeliers or sconces will need to provide images and as much technical information (i.e. weight, number of hanging pieces, necessary current) as possible. All wiring must be U.S. URL- ready. Please note that The Fair labor does not wire or rewire fixture internal components. Chandeliers and lit sconces may only be installed by The Fair labor. The base pricing below includes labor for fixture install and de-install, but not necessary supports (see Chandelier Installation + Support Guidelines).
Base Per Fixture Pricing
Wired Chandelier: $475/each
Wired Sconce: $350/each
Labor Rates
Straight Time 8:00am-4:30pm M-F: $210/hour
Overtime 4:30pm-8:00am M-F & Saturday: $235/hour
Chandeliers or sconces that require special installation, emergency rewiring, or on-site relocation of outlets, chandelier(s), or sconce(s), will be charged a labor fee.
CHANDELIER INSTALLATION + SUPPORT GUIDELINES
Booths under 26 feet wide
Chandeliers 100lbs or less will require one (1) support beam ($14 per lin. ft.) per chandelier
Chandeliers 101lbs -150lbs will require one (1) double beam ($28 per lin.ft.) per chandelier.
Chandeliers 151lbs - 200lbs will require at least two (2) reinforced beams ($35 per lin.ft. per beam) AND header reinforcement ($45 per lin. ft.) per chandelier.
Chandeliers over 200lbs will require rigging.
Booths over 27 feet wide
Chandeliers 100lbs or less will require one (1) support beam ($14 per lin. ft.) per chandelier AND header reinforcement ($45 per lin. ft.).
Chandeliers 101lbs - 150lbs will require two (2) reinforced beams ($35 per lin.ft. per beam) AND header reinforcement ($45 per lin. ft.)per chandelier.
Chandeliers over 151lbs will require rigging.
Corner and End Cap Booths
Any chandeliers over 150lbs will require rigging.
Please note that these are the basic guidelines and subject to change. After an evaluation of the booth diagram and chandelier details provided (i.e. weight, number of hanging pieces, number of hanging points, necessary electrical current), additional beams, wall reinforcement, header reinforcement and/or a post may be required at an additional cost. An estimate will be provided upon request.
For everyone’s safety, exhibitors or any member of their team must NOT attempt to install/hang or hoist heavy items by means of ropes and pulleys (block and tackle) or any other method not previously approved by Management. For any item hanging that does not appear secure, Management will require the item removed and it will not be able to be rehung until a safe and Management approved plan is in place.
ELECTRICAL POWER
110v (1st included $250/each additional) and 220v ($350/each) electrical lines are available. 110v lines come in a single outlet or quad (4) boxes.
***NEW*** Electrical wall outlet with cover (like you’d find in your home) for $350/ each. Outlets are placed 12” from the bottom of the wall and exact horizontal placement can not be dictated (i.e. 3” from the side wall). We can only place them approximately.
BOOTH DIAGRAM ANNOTATION
Please indicate track placements, fixture types and placements, aisle lights, and precise location of all outlets, chandelier(s) and sconce(s) on your booth diagram. For example, if your booth design calls for an outlet on a side wall, you must indicate the distance between the back wall of your booth and the outlet location. If your booth design calls for wired sconce(s), you must indicate the height of the ground and distance away from the wall where you would like the wire to be accessible to power the sconce(s) (see example diagram below).
Registration Form
Due on Friday, September 15.
BOOTH SIGN
The Gallery Name, City/State and Country entered on the Exhibitor Registration Form will be used for your Booth or Partner Sign.
BADGES
On the Registration Form, please list the names of all exhibitor personnel who will work in your booth for opening night and during the public run of The Fair. Shippers and installation workers do not need a badge. They will be given a temporary identification on move-in day by our security team when they arrive at the loading bay on the Lexington Avenue.
All badge photos for exhibitor personnel should be passport-quality and uploaded onto the Registration Form. No hats or sunglasses are permitted in the photographs. Please advise Management of any changes to the list no later than Monday, October 16, 2023. The Exhibitor’s Director or Principal must be present on-site to make changes to the badge list after that date.
BADGES MUST BE WORN AT ALL TIMES. SECURITY WILL REMOVE ANY UNAUTHORIZED PERSONNEL. THIS IS FOR THE SAFETY OF YOUR INVENTORY, PLEASE COMPLY.
Catalog Asset Submission Form
Due Friday, September 22.
Each exhibitor receives an exhibitor page in the Salon digital catalog. The page has a uniform layout and feature a single image of your gallery’s choosing. The Catalog Asset Submission form is accessible in your Exhibitor Portal. Formatting and specification requirements are outlined in the submission form.
Please submit your catalog form by Friday, September 15 to ensure time to review. Between October 1st and 20th, we will send your gallery’s page for review and approval. Your final approval must be received by Wednesday, October 25.
Liability Insurance
Due Friday, October 20.
Exhibitors are required to carry Commercial General Liability Insurance with a limit minimum of $1,000,000 per occurrence and $2,000,000 aggregate. Failure to provide proof of insurance on or before Tuesday, November 7, will result in exclusion from The Fair.
Insurance must name the following as additional insured: The Seventh Regiment Armory Conservancy, Inc., NYS Urban Development Corporation d/b/a Empire State Development Corporation, State of New York, City of New York, NYS Division of Military and Naval Affairs, NYS Office of General Services, Sanford L. Smith + Associates and their respective officers, agents and employees.
For the certificate holder use Sanford L. Smith + Associates, 447 West 24th Street, NY 10011.
Need Insurance?
For those without their own insurance, or for out-of-country exhibitors, there is a rider option for purchase for no more than $175 through RainProtection Insurance that can be found on the Exhibitor Portal.
Sales Tax Certificate of Authority
Due Friday, October 20. Submit number or proof of application.
Exhibitors selling merchandise in New York State must have a New York State Sales Tax Certificate of Authority. Current sales tax is 8.875% and must be added to all sales made at The Fair for delivery within New York State.
To obtain your Certificate of Authority to collect Sales Tax which includes your New York Sales Tax ID#, please visit the Exhibitor Portal for guidance on how to apply for the Sales Tax Certificate of Authority. The sales tax information and form help telephone number is (518) 485-2889.
GETTING TO THE FAIR
Park Avenue Armory
Park Avenue Armory is located at 643 Park Avenue between 66th and 67th Streets. There is a variety of public transportation: 6, F, and Q trains, Citi Bike (dock on 67th at Park Avenue), and M101, M102, or M103 buses. Parking lots are also available: 66th & 68th Streets (bet Lexington & 3rd Avenues), and more.
Please see Drill Hall Floor for information about the Park Avenue Armory’s floor and regulations.
Move-In Instructions
MOVE-IN TIMES + SETUP
Show Floor Exhibitors: We will notify you in mid-October of your specific move-in time and instructions for Wednesday, November 8. If you are unable to make your assigned move-in time, please be sure to email our office to request an alternate time. Move-in times are assigned 9:00am to 4:00pm on Wednesday. You may remain on the show floor until 7:00pm. If you are in need of additional time on Wednesday, please notify the staff in the show office (the “Show Office”). For assistance locating the Show Office please see any personnel of The Fair. Art may be moved in on Thursday morning, November 9, from 8:00am until 11:00am. Your booth should be setup by 3:00pm Thursday, November 9.
Historic Room Partners: We will coordinate your move-in time on Tuesday, November 7. Your space should be setup by 3:00pm Thursday, November 9.
PARKING
PLEASE FOLLOW THESE INSTRUCTIONS. DOUBLE-PARKED VEHICLES WILL BE TICKETED AND TOWED BY NYPD.
Park Avenue Armory does not allow double-parked trucks on Lexington Avenue or 66th Street. Trucks may be unloaded at the curb on Lexington Avenue or inside the Armory freight entrance upon direction by our staff. Drivers waiting for a spot must wait on the north side of 66th Street near Park Avenue and MUST NOT idle the trucks. Our staff will notify drivers when there is a space available on Lexington Avenue or inside the Armory.
NO ONE MAY PARK OR UNLOAD ON PARK AVENUE IN FRONT OF THE ARMORY OR UNLOAD ON 66TH STREET UNDER ANY CIRCUMSTANCES.
SHIPPING TO THE FAIR
Convelio is the preferred shipping agent for The Fair. Their international team has extensive experience supporting exhibitors and can take care of all stages in the shipping process, pre- and post-fair. Their streamlined and tailored services include collection, soft-packing, crating, insurance, customs processes, freight, delivery to booth, installation and de-installation, empty crate storage, return and shipping directly to client.
Convelio is a fine art shipping company with a digital approach. They have offices in Paris, London and New York and their mission is simple: to make the transport of your art and collectable design pieces more efficient, secure and affordable. Through their online platform you can instantly book shipping for art and design pieces, including costs related to packing, customs, insurance, front-door and white-glove delivery. The company was launched in 2017 and has since empowered over 3,000 art market businesses across 80+ international destinations.
Management assumes no responsibility or liability for any of the services performed or materials delivered by Convelio. Arrangement for these services and payments are to be made between Exhibitors and Convelio.
Contact information:
order@convelio.com
+1 929 226 0419
For updated information about Convelio, please visit the Exhibitor Portal.
If you wish to ship directly to New York, please ensure that you or your freight agent is aware of U.S. Customs regulations and charges. U.S. Customs may require Bond Fees, duties or other taxes on any import shipment.
SANFORD L. SMITH + ASSOCIATES WILL NOT ACT AS IMPORTER FOR SHIPMENTS
CUSTOMS
If you are shipping international merchandise to the United States, please check with your shipping agents who will be familiar with requirements of the United States Customs Service. We have been advised that it is imperative to supply invoices on your own stationary for each item, IN ENGLISH, giving value, description and circa date.
There is no temporary importation in the US.
United States Customs do not offer temporary importation in the country, all imports are definitive. For artworks and furniture, there are no import duties but only the Merchandise Processing Fee (0.34% of the value).
For specific items like lamps, rugs, mirrors, etc., there are import duties and they vary depending on HS codes. All importers will need a bond and they will have the choice between:
a). Continuous Bond: if the exhibitor is planning on importing more than 5 shipments in a 12 month period of time, or have a shipment(s) with very high value.
b). Single-Entry Bond; 0,55% of the value of the piece + duties and fees that apply to the import.
CHECK-IN
Please check in upon arrival at the registration table near the Park Avenue entrance. During check-in you will receive your photo ID badge and booth location. Please be patient as there may be a wait to check in.
ADMISSION TO THE FAIR DURING SET-UP
No one will be permitted on the show floor during setup except dealers exhibiting at the fair and their authorized staff (those named on the registration form in the move-in section). This rule will be strictly enforced. Authorized staff does not include other dealers or collectors. If you see a person on the show floor who does not belong, please contact Management immediately.
CRATES
All items larger than 6’ tall x 4’ wide x 4’ deep (1.8m x 1.2m x 1.2m) must be uncrated off-site and brought into the fair BLANKET-WRAPPED. Crates larger than 6’ tall x 4’ wide x 4’ deep (1.8m x 1.2m x 1.2m) are not permitted in the loading bay or storage area. See Storage Information.
AT THE FAIR
Tickets
Exhibitors receive 25 Collectors Preview invitations. Each invitation grants entry for up to 2 (two) guests. The quantity of invitations provided to each Partner is based on such Partner ’s agreement with Management. Please refer to your paperwork for further details.
In order to curb duplicate invites and create the highest-quality event possible, we have asked for your mailing list and, if provided, we are mailing physical invitations containing personalized ticket cards on your behalf. If you have chosen not to provide a list, invitations will be provided with “Courtesy of ‘your gallery’” on the tickets. Invitations packages will be mailed the last week of September.
Single-Day tickets will be available using our online ticketing using your unique code (to be sent to you via email closer The Fair) or by using our electronic Will Call system. Envelopes with tickets will not be allowed to be left at will-call. All tickets will need to be sent to guests electronically or left using our Will Call system.
Exhibitor Entry to the Fair
Exhibitors may enter the show floor at 10:00am each day, and are asked to be in booths by 10:45am. Items may be switched out in the mornings, between 8:00am and 10:30am by making prior arrangements in the Show Office. Artwork may not be brought into or installed at the fair after 10:30am. To enter before 10:00am on any day of The Fair, please make arrangements with the Show Office prior to arrival. No one other than badged exhibitors and their staff will be permitted on the show floor. Please make prior arrangements with the Show Office for art handlers, photographers, or other outside staff to access the show floor at any time.
Photographer Access to the Fair
Photography is NOT PERMITTED on Wednesday, November 8, 2023. Photography will be allowed on Thursday, November 9, 2023 with special permission.
Management hires a photographer to capture general images of each booth. If you would like for us to arrange a photographer to take more detailed photos of your booth, please contact Jill Bokor at jill@thesalonny.com by Wednesday, October 11, 2023. If you hire your own team to have your booth photographed, please make arrangements with the Show Office the day prior so that our security team can accommodate you. Your photographer may not leave your booth for any reason besides use of the lavatory.
PHOTOGRAPHY IS ONLY ALLOWED THE MORNINGS OF FRIDAY, NOVEMBER 10 – MONDAY, NOVEMBER 13: 8:00AM TO 10:30AM
Storage
Limited storage for empty packing materials is available in bunkers behind the south wall of the show floor
PLEASE ADVISE YOUR SHIPPERS THAT THEY MUST BE PREPARED TO REMOVE ALL OF YOUR CRATES AND PACKING ITEMS.
All items larger than 6’ tall x 4’ wide x 4’ deep (1.8m x 1.2m x 1.2m) must be uncrated off-site and brought into the fair BLANKET WRAPPED. Crates larger than 6’ tall x 4’ wide x 4’ deep (1.8m x 1.2m x 1.2m) are not permitted in the loading bay or storage area. All stored items must be BOLDLY LABELED with your exhibitor name and booth number. Materials stored in the bunkers may be vulnerable to damage from water leaks or other causes outside of Management’s control. You are storing at your own risk. Management shall not be responsible for loss or damage to displays or goods belonging to Exhibitor or consigned to Exhibitor or otherwise brought to The Fair by or on behalf of Exhibitor, including, but not limited to any items stored by or on behalf of Exhibitor.
DO NOT STORE MERCHANDISE IN THE STORAGE AREA. IT IS NOT SECURE.
PLEASE HAVE YOUR SHIPPER REMOVE ANY NON-EXHIBITED ITEMS OF VALUE FROM THE BUILDING.
Rehanging + Removing Art
All deliveries, removals, re-hangings and booth photography must take place between 8:00am–10:30am each public day and must be prearranged with staff in the Show Office. Artwork must not be brought into, or installed at the fair after 10:30am. Artwork may be removed from the fair by badged exhibitors before or after the fair public hours with prior arrangement with the Show Office. Items sold, that will be leaving the show floor with the buyer, must have a Security Form (see Sales).
Sales POSTED PRICES
Please be advised that the Department of Consumer Affairs requires that all exhibitors price visibly on the merchandise or have a price list of all items on display available for immediate viewing by the public. Please adhere to this ruling to avoid any problems should an inspector visit the fair. Fines are substantial.
SALES TAX
All exhibitors must have a New York State Sales Tax Certificate of Authority Number and must collect 8.875% New York Sales tax ON ALL MERCHANDISE SOLD AND DELIVERED in New York City (this may be separate from any wayfare related tax responsibilities you might have). If you do not have a permanent number please see your Exhibitor Portal for instructions for obtaining a certificate. The NYTD requires us to provide ID numbers, or to guarantee that you applied. If you have questions about the guidelines for sales tax or other taxes in New York that you might be responsible for, please contact (518) 485-2889 or a tax professional.
SALES RECEIPTS
Every item sold must be accompanied by a written receipt, which includes the following information:
1. Complete description of item sold
2. Name of artist, if known
3. Date of execution of item, if known
4. Complete description of condition, with emphasis on restoration and repairs
5. Provenance
SECURITY FORMS
For each sale leaving the fair during the fair, you must supply the buyer with a security form (a “Security Form”) which you may obtain from the Show Office. The buyer MUST give a Security Form to the security guard for each purchased piece of artwork upon exiting the fair with such artwork.
Security
Security is provided on a 24-hour basis beginning Tuesday, November 8 at 8:00am through Tuesday, November 14 at 10:00am. However, you should secure all items and never leave your booth or space unattended, specially during load-in an load-out. Please watch your inventory. No artwork may be stored in the storage rooms, as they are not secure. Security personnel does not guarantee Exhibitor against loss neither does it imply an assumption of liability for Exhibitor’s property by the Venue or Management at any time. Please arrange for an insurance rider to cover your fair inventory. Management will not be responsible for loss or damage to displays or goods belonging to Exhibitor or consigned to Exhibitor or otherwise brought to The Fair by or on behalf of Exhibitor. The responsibility for loss or damage is yours.
Please be prepared to show your badge upon daily entry to the fair.
REPORT TO THE SHOW OFFICE IMMEDIATELY IF YOU HAVE ANY SECURITY ISSUES.
Additional Information
CLEANING
All booths will be vacuumed prior to the Preview evening. The show floor and booths will be vacuumed cleaned starting each morning at 7:00am prior to the public hours. If you have the Armory floor in your booth, you must have it mopped using special mops - please see the Show Office for help. You may “Swiffer,” sweep, or mop your custom booth flooring, if desired, but we are unable to provide supplies.
If you block off your booth with tape or a chain, your booth will not be entered, and cleaning is your responsibility.
All waste paper and refuse must be placed in the proper receptacles. Please stop by the Show Office if you need a disposable waste basket. When you need your waste basket emptied, please place it near the aisle upon your departure for the evening.
FOOD + BEVERAGES
There is complimentary coffee, tea, and water available throughout the run of the fair. The Café run by Canard Catering will be open every day at 10:30am in the historic south hall of the Armory, serving an assortment of beverages, sandwiches, salads, and desserts for purchase. There is no eating or drinking in any of the booths when the fair is open to the public. All drinks must have lids to avoid spillage on the Armory floor.
SHIPPING
We advise that you use FedEx if you need to ship anything to the fair using this address:
Your Gallery Name, Booth #
Show Office
Park Avenue Armory
643 Park Avenue (Lexington Avenue Entrance between 66/67 Streets) New York, NY 10065
SMOKING
Smoking is NOT PERMITTED anywhere inside the Armory or on the front steps of the building. Pursuant to New York’s Clean Indoor Air Act, all smoking is banned from indoor and outdoor public facilities, i.e. restaurants, department stores, bars, parks etc.
WI-FI
Closed, but unsecured, Wireless Internet access will be available during the fair, free of charge with our compliments. Please do not share the password with patrons of the fair.
LEAVING THE FAIR
Move-Out Instructions
Move-out commences at 6:00pm on Monday, November 13. No packing material or boxes will be allowed on the show floor prior to closing until all patrons are off the show floor AND the floor protection has been rolled out in the aisles.
If you are moving yourself out, once you are completely packed and ready to leave (not before), please contact the team at the back door and you will be assigned a move-out position based upon your location and the planned traffic pattern.
If you wish to walk your material out, please do so, but ONLY OUT OF THE LEXINGTON AVENUE SIDE. NO DOUBLE PARKING. Please do not bring your vehicle or have your mover/shipper show up before that given time of departure. Everyone MUST exit through the Lexington Avenue freight door. Nothing can leave through the Park Avenue entrance of the Armory.
For any items that are being picked up by a third party (i.e. a rental company), they must be brought to the secure booth. Do not leave ANY items in your booth (see below for more details). Management is not responsible for anything left behind.
If you used your own flooring and want to keep it, it will be available for pick-up starting at 8:00am on Tuesday, November 14 and must be picked up no later than 10:00am.
YOU MUST MOVE OUT MONDAY EVENING BY 11:00PM. NO ONE MAY BE IN THE ARMORY AFTER 11:00PM. THE BACK DOOR PROMPTLY CLOSES AT 11:00PM AND DOES NOT REOPEN UNTIL 8:00AM ON TUESDAY.
For Items Staying Over
IF, FOR ANY REASON, IT IS ABSOLUTELY IMPOSSIBLE FOR YOU TO MOVE OUT MONDAY NIGHT, YOU MUST PACK ALL YOUR MATERIAL, MOVE IT TO A SECURE BOOTH, AND SIGN OUT BEFORE YOU LEAVE.
You will be required to fill out a form letting us know you are unable to exit on Monday evening. Once you have confirmed with the Show Office, you will be directed to move your packed material to a front security booth near the Show Office. This direction will come from our security staff. We expect this area to be ready some time after 7:30pm. Someone from your booth staff must wait with your material until this area is ready. Our security staff will then inventory your material and have you sign a release. Management is not responsible for any mishap that may occur.
You MUST have a representative from your company attend to your material at 7:00am on Tuesday morning, and they must remain with the merchandise until it is moved out. If you are not moved out by 10:00am your merchandise will be placed in storage at your expense.
If you used your own flooring, it will be available for pickup starting at 8:00am and must be picked up no later than 10:00am. Flooring not picked up by 10:00am may be removed or disposed of by Management at Exhibitor’s expense.
