AIESEC in Prasetiya Mulya - ICX GIP Work Flow

Incoming Exchange: INTERNATIONAL INTERNSHIP PROGRAMME

New Work Flow Proposal

By: Development Coordinator

Proposed Divisional Structure Vice President Incoming Exchange Global Internship Program

LC

MC

Development Coordinator

Pre-Raising & Raising

Manager Corporate Relations

Staff

Corporate Relations

Staff

PoE

Quality & Service

Manager

“All growth depends upon activity. There is no development physically or intellectually without effort, and effort means work.”

- Calvin Coolidge, 30th President of the USA

Corporate Relations Sta

(Point of Entrance For Newies)

Job Description: - Conduct

market research internally to all members of AIESEC Prasetiya Mulya and acquaintances.

- Conduct external market research through Google, LinkedIn, Facebook, market activity, etc.

- Plan and/or conduct sales calls (cold and warm) to companies under market research.

- Plan and schedule a meeting with potential Traineeship Nominees.

Pre-Raising and Raising Manager Job Description: - Conduct

a meeting with potential Traineeship Nominee.

- Prepare all the needs of a potential Traineeship Nominee.

Follow up every sales pitch.

- Conduct further follow up meetings with potential Traineeship Nominees until an MoU signing is done.

- Raise the intern request form to the database (myaiesec.net or Global Information System).

- E-mail potential interns regarding the internship opening.

Quality and Service Manager Job Description: - Conduct applicant’s first interview to gather information needed for TN (Traineeship Nominee).

- Plan and conduct applicant’s second interview with the TN’s decision maker.

- Provide the intern an orientation about Jakarta and Indonesia before their arrival. Also, provide TPM (Three Parties Meeting).

- Conduct intern’s and TN’s evaluation.

- Search for potential host family or intern buddies for the intern’s duration of stay.

Development Coordinator Job Description: - Support

all divisions by reminding deadlines on the settled backward planning.

- Provide training and team building for newies and sems.

- Formulate market expansion for ICX GIP rapid growth.

- Formulate ways to oversell to current TN (Traineeship Nominee) (Client Sustainability).

- Create partnership with AIESEC entities around the world when settled with TNs.

Proposed Work Flow Diagram Vice President Incoming Exchange Global Internship Programme Incoming Exchange Global Internship Programme

Development Coordinator -

Support For All Sub-Divisions Market Expansion and Client Sustainability (Overselling) AIESEC Partnership

Corporate Relations Staffs -

Internal Market Research External Market Research Cold Calls Meeting Planning

Quality & Service Manager

Pre-Raising & Raising Manager

-

Sales Meeting Follow Up Follow Up Meeting MoU Signing Raising to System

-

Applicant’s First Interview Second Interview Intern Orientation Buddies Search EWAs

AIESEC in Prasetiya Mulya Incoming Exchange Global Internship Program (iGIP Sunburst)

The Team: Timothy Santoso - Local Committee Vice President of ! Incoming Exchange Global Internship Program !

Sebastian Alex Dharmawangsa - Development Coordinator Jeanny Rosita - Quality and Service Manager Kenny Oscar - Pre-Raising and Raising Manager

Sebastian Alex Dharmawangsa

Development Coordinator of Incoming International Internship Programme AIESEC Prasetiya Mulya School of Business and Economics