(Instagram, Twitter, LinkedIn)

6. Use hashtags: you can use over 30 hashtags. Your community manager should idenfy the more useful hashtags that will increase the interacon with your profile and your organisaon.

7. Promote parcipaon: many organisaons design quizzes and contests on Instagram asking their users to upload a picture with certain features and, normally, using a specific hashtag, offering a prize for the best picture. This will help to promote your profile and make it more visible for other users.

8. Upload videos: Creavity is a value, so on your videos you can show your organisaon’S daily rounes, give a Christmas message , etc.

9. Make instagram stories with some useful informaons or ps.

10. Making gis to your followers (promo materials and etc)

11. Engage your followers with asking quesons or some games

12. Measure your communicaon results. As all the social networks, you must measure your results and engagements. There are free services that will analyse data such as: popular posts, new followers, stascs of likes, etc. There are several tools that might be used.

2. EVENTS

Rolling out awareness raising activities (webinars and conferences) on the importance of collaboration between grassroots sport organizations and sport governing bodies for monitoring and management of ethical athletes behaviours, improvement of good governance and integrity in sport.

The project partners plan to organize two webinars in English with at least 30 participants for each one: one webinar will be organized at the beginning of the project (in the period of M6-M8) to present the project for the EU sport community and to find stakeholders interested in the project implementation. The second webinar will be organized in the middle of the project (in the period of M13-M15) to promote the SportBoard digital platform.

developed digital platform. The Conference will be aligned as well with the second Steering Committee meeting with the participation of all partners.

The project partners will organize two International Conferences:

Interim SportBoard International Conference (Modena) - This first International Conference (E4.1.) will be organized before the 1st Round of the Pilot Programme implementation. Thus, it will be a great occasion to introduce all the project outcomes until that time, mainly Pilot Programme Methodology together with the

Final International Conference (Brussels) - This event (E4.2.) will take place in Brussels during the last month of the project (along with the final Steering Committee meeting); it will be an international forum gathering specialists on the project topic and key European stakeholders, including policy makers at EU level. SportBoard will share the main findings and present the recommendations to improve good governance in sport by monitoring and management of athletes’ ethical behaviours. To this end, EU, national and local policy makers will be invited to the Forum, together with grassroots sports organizations and governing bodies. SportBoard will activate partners’ networks to gather an audience of specialists. Additionally, it will seek synergies with other EU funded projects tackling the project topic, Hence, the International Forum will be an ideal platform to capitalize outputs and results from other European projects.

SC meetings Internal meetings

The SC meeting brings together all partners to discuss and share the findings of the preparatory phase, to discuss the Sport Board Pilot Programme and digital platform. In addition to that, the meeting allows to coordinate other project technical, financial and administrative matters.

Target groups’ NEEDs analysis

Focus groups

Focus groups for sport coaches, administrators, PE teachers and young athletes’ parents will be implemented by URL experts. The focus groups are of utmost importance for the PREPARATION PHASE of the project, undertaking the NEEDs analysis of the project target groups (T2.1.)

The implementation of the Pilot Programme will be launched by kickoff trainings for sports coaches, physical education teachers, sport clubs administrative staff, parents and representatives of public authorities. During the kick-off trainings the Pilot Programme implementation will be launched and the project target groups will learn how to use the project digital tools. The training will be provided by the Modena and Sant Cugat staff.

Interim International Conference

Conference

Main topics:

- good governance in sport,

- athletes’ ethical behaviours,

- digitalization of sport,

- cooperation between grassroots sport organizations and governing bodies,

- project results

Modena

40 (30 local participants, 10 international participants)

Final International Conference Conference

Main topics:

- good governance in sport,

- athletes’ ethical behaviours,

- digitalization of sport,

- cooperation between grassroots sport organizations and governing bodies,

- project results

Brussels

60 (40 local participants, 20 international participants)

3. ROLE OF THE CONSORTIUM PARTNER

The consortium partners are expected to use all relevant channels and tools to disseminate the project’s activities and events within their academic and professional networks, creating conditions for the long-term exploitation of the outputs and results at the local, national, regional and international level.

Partners are expected to implement the planned dissemination and communication activities through diversified communication channels, selected according to the specific dissemination and publicity objectives and the addressed target group/stakeholder. Each project partner is responsible for the dissemination to national, regional and local audiences.

Partners will report to the project coordinator on a regular basis the activities they have implemented, including the achievement of the key performance indicators of Scout Project partner should used for all their reports and presentation, the standardized templates and make sure that the EU and all consortium partners’ logos (including project logo) are sufficiently visible to the audience.

Partner institutions must use in all events organized at their home institutions/countries a project rollup to be printed as a co-financing cost. Any event, meeting or dissemination activity at each partner institutions must be documented with photos, videos, lists of participants, agenda, etc. accordingly. For any dissemination material prepared and distributed by partners, a disclaimer excluding the EU from any responsibility must be included.

4. INTERNAL COMMUNICATION

The coordinator will organise and ensure the communication between the different partners. It will support and maintain effective communication among partners, including gathering information, receiving and providing feedback, day-to-day problem solving and contingency planning, maintaining communication via collaborative online platform.

From a practical point of view, internal communication will be implemented through the following means.

4.1 Emails and Whatsapp

The coordinator will regularly send communications to all those involved in project activities through emails and Whatsapp massages.

4.2 Collaborative platform

In order to ensure effective communication and cooperation amongst partners, a virtual collaborative platform will be set up on Google Drive. This virtual area will facilitate the implementation of the project thanks to the following features it offers:

- shared documents that allow simultaneous joint elaboration, and project phases, in order to clearly identify short, mid, and long-term project tasks.

- a shared calendar with reminders, that can set outputs and activities within a time frame.

4.4 Meetings

Communication will also be supported by regular virtual meetings, or alternatively, conference phone calls. In between presential meetings, they guarantee continuous communication.

4.3 Project Matrix

A project matrix is a work-in-progress document that shows all relevant information for the project management at a glance. It helps monitoring the project and evaluating its results. It musts include all activities and responsibilities of partners, define milestones and deadlines in a timeline, list quality gateways, as well as project risks. It must contain all sub-activities

5. GDPR

The General Data Protection Regulation applies whenever a person can be identified from the data you hold. It can be personal information (name, surname, date of birth, etc.) as well as a picture. All the data you collect must respect the GDPR.

The steps below may help you to make you more compliant to the new regulation in working with personal data:

1. Get explicit consent from participants before filling, sharing or storing their data. A disclaimer is not tnough, they need to take an action such as ticking a box, explicitly declaring their consent.

2. Have a privacy policy on your website. You must have a place on your website where you list consent, storage duration, usage etc. of the photos. Be transparent, tell people what you are doing with their photos.

3. GDPR rightly takes data of children very seriously. If you are taking photographs of children, you should obtain parental consent.

4. Data storage duration. You need to inform your stakeholders how long you will be storing their personal data – and that includes photos.

5. Sharing. If you are asked not to share a participant’s image or details, you have no choice but to agree.

6. Right to delete. If an individual asks you to delete all of their information and the photos you took of them – you must comply.

7. Storage and access. You need to make sure your computer and hard drives are encrypted, and that external hard drives are stored in a locked space. Google Drive and Dropbox are OK.

8. Who has access to the data? It must only be available to those who need it in order to do their work, and no one else should have access.

In addition to above measures, make sure to check the national legislation where your project operates, to ensure you are compliant with the national law.

6. SUSTAINABILITY

By sustainability we understand the capacity of the project to continue its existence and functioning beyond the end of the funding. The sustainability will be ensured by the following ways:

1. Ensured dissemination of the project results among the EU Sport Community thanks to the developed networking capacity of S&C and Associated Partner ACES who are working with a wide range of grassroots sport organizations and governing bodies.

2. Open access to the project digital tools. SportBoard digital platform A under Open Access Licenses and can be easily accessed and used.

3. Including monitoring activities and SportBoard digital tools in the regular Agenda of the project sport clubs (SCC, Anderliny) and municipality of Modena. The partners are motivated to continue implementation of the project due to the fact that they are in line with their Agenda and Strategies.

4. Low cost for adjusting project results to other EU regions. Pilot Programme and SportBoard digital platform will be translated to EN, ES and IT and the tools will be ready for further use. In addition to that ICT Strategies for further development of the SportBoard digital platform (D3.3.) will be developed for facilitation of the further use of the platform.

The project is a great opportunity for capitalization and further development of the Erasmus Plus project E4S that was already mentioned in the proposal. In addition to that, the project partners plan to use its results for one more proposal after the SportBoard project ends. It will allow to transfer the knowledge and tools, developed within SportBoard to EU scope and propose an universal tool for improving sport governance by monitoring and management of athletes’ ethics behaviour and strengthen sport integrity.