HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO Minutes of Commission Meeting Tuesday, November 18, 2008
440 Turk Street San Francisco, California
A Special scheduled meeting of the Housing Authority Commission of the City and County of San Francisco met at 440 Turk Street, San Francisco, California, on Tuesday, November 18, 2008, at 4:00 p.m. President A. Brown called the meeting to order at 4:09 p.m. 1. ROLL CALL PRESENT:
Rev. Amos Brown, President Neola Gans, Vice President Jane Hsu, Commissioner Millard Larkin, Commissioner Dwayne Jones, Commissioner Matthew Schwartz, Commissioner
NOT PRESENT:
George R. Brown, Commissioner
A quorum was present. ALSO PRESENT: 2.
Mr. Henry A. Alvarez III, Executive Director Mr. Roger Crawford, Assistant General Counsel
APPROVAL OF AGENDA Vice President Gans moved to approve the agenda. Commissioner Schwartz seconded the motion. This request was approved unanimously.
3.
GENERAL COMMUNICATIONS/ REPORT OF SECRETARY
Henry Alvarez, Executive Director, combined the General Communication and the Report of the Secretary by reporting on the CLPHA conference, the 4.
REPORT OF SECRETARY This Report was combined with the General Communications.
5.
COMMITTEE REPORTS
Commission Meeting Minutes November 18, 2008 Page 2 There were no Committee Reports. 6.
REPORT OF GENERAL COUNSEL Mr. Roger Crawford, Assistant General Counsel informed the Commissioners that there would be a Closed Session to discuss personnel issues, labor negotiations and pending litigation.
7.
TENANT REPRESENTATIVE REPORT William Vitale, President of CCSD informed the Commission of issues regarding tenants that need to be taken care of and the distribution of laundry funds. Kimberly Hill-Brown, President of the Tenants Association, informed the Commissioners of several issues regarding her concerns regarding two Hope SF Meetings for Sunnydale development and the election process.
8.
PUBLIC COMMENT ON AGENDA ITEMS Public Comments were heard from the following: Raynon Ross Cynthia Morse
9.
UNFINISHED BUSINESS There was no unfinished business.
10.
NEW BUSINESS
A) CONSENT AGENDA 1) APPROVAL OF MINUTES FOR MEETING OF OCTOBER 09 , 2008 2) APPROVAL OF MINUTES FOR MEETTING OF OCTOBER 23, 2008 3) RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR AND THE PRESIDENT OF THE BOARD OF COMMISSIONERS TO SIGN THE SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP) CERTIFICATION FOR FISCAL YEAR 2008 4) RESOLUTION AUTHORIZING THE EXECUTION OF AN INSURANCE POLICY WITH UNIGARD INSURANCE FOR FLEET INSURANCE FOR FISCAL YEAR 2008-2009 IN AN AMOUNT NOT TO EXCEED $187,419
Commissioner Schwartz motioned to approve the Consent Agenda. Commissioner Jones seconded the motion. The Consent agenda was approved unanimously.
Commission Meeting Minutes November 18, 2008 Page 3 B) ACTION ITEMS 1) RESOLUTION AUTHORIZING THE SAN FRANCISCO HOUSING AUTHORITY BOARD OF COMMISSIONERS TO ADOPT THE POLICY ON DISTRIBUTION OF FUNDS TO RESIDENT PARTICIPATION GROUPS AND AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE THIS POLICY. Cheryl Taylor, Administrator of Finance presented this Resolution. Staff requests Board of Commissioners’ approval of a policy to distribute resident participation funds and miscellaneous revenue generated at developments (including but not limited to vending machines, laundry room and polling place commissions) to the citywide resident groups. There are two sources of funding for resident groups. One is the $25 per occupied unit that the Department of Housing and Urban Development (HUD) provides, which totals $117,072 for FY 2009. The second is the revenue generated through miscellaneous sources, including but not limited to laundry room commissions, vending machine proceeds, and payments for making developments available as polling places. This revenue averages approximately $78,900 annually. HUD governs distribution and use of the $25/unit funds; however, is silent on public housing authority's use of miscellaneous revenue. Therefore, the Authority is asking the Board to adopt the proposed policy.
The Department of Housing and Urban Development (HUD) issued PIH Notice 2001-3 (Attachment # 1) on January 18, 2001 and Part 964.150 of Code of Federal Regulations (CFR) Title 24 (Attachment # 2) to provide guidance on the “Distribution and Uses of Operating Subsidy Funds Received for Resident Participation Activities.” Currently, there is a Memorandum of Understanding (MOU) with CCSD, which allows for distribution of resident participation funds approximately $3,000 per month for senior developments. Through the MOU, CCSD receives funds for each of the senior developments and distributes them accordingly. On family developments, PHTA chose not to enter into any MOU with SFHA; thus they received their funds on a cost-reimbursement and development basis via the Office of Fair Housing and Resident Services. In regards to miscellaneous revenue generated through laundry room commissions, vending machines and polling places for which the Authority receives checks, SFHA re-distributes to the resident groups the funds that their developments generated. HUD does allow income generated from this source to be use for resident participation related activities. The adopted policy will provide the funding to promote resident participation activities that will support interaction between the San Francisco Housing Authority and residents. Based on the funds approved, PHTA and CCSD will prepare their respective budgets to support their resident participation activities.
Commission Meeting Minutes November 18, 2008 Page 4 The approximately 12,000+ public housing residents of San Francisco will benefit from this policy. In addition, residents will be better served by PHTA and CCSD who will be addressing and representing their development’s concerns and needs. Commissioner Larkin stated that different developments have different needs and wanted to know if there were active offices in every development. Mr. Alvarez informed the Commission that there were not active tenant associations in every development but that staff was working on getting that done. Commissioner Larkin wanted to make sure that all the TA’s receive training on this policy to distribute funds. He then went on and motioned to approve the item. Commissioner Gans seconded the motion. This Resolution was passed unanimously. 11.
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA There were no Public Comments on items not on the agenda.
12.
COMMISSIONERS COMMENTS AND REPORT There were no Commissioners Comments or Reports
13.
CLOSED SESSION A Closed Session was scheduled with the Executive Director and Agency Counsel under Government Code Section 54957 (b) (1), 54956.9, 54957.6 to update the Commission on personnel issues, pending litigation and labor negotiations. The Commission went into Closed Session at 5:05 p.m.
14.
RECONVENING OF COMMISSION MEETING The Commission reconvened from Closed Session at 5:57 pm. Mr. Crawford stated that President A. Brown, Vice President Gans, Commissioner Hsu, and Commissioner Larkin, Commissioner Schwartz and Commissioner Jones were present. A decision was made to authorize the Executive Director to change the current lease to read that SFHA residents are not allowed to possess unlawful firearms on SFHA property from the current language that reads that SFHA residents are not allowed to possess firearms on SFHA property.
16.
ADJOURNMENT There being no further business to come before the Commission, Commissioner Jones moved to adjourn the meeting. Commissioner Schwartz seconded the motion. Vice President Neola Gans adjourned the Commission Meeting of November 18, 2008, at 5:57 p.m.
Henry A. Alvarez III, Secretary/ Executive
Rev. Amos Brown, President
Commission Meeting Minutes November 18, 2008 Page 5 Director