FLSA: NONEXEMPT SENIOR ADMINISTRATIVE CLERK DEFINITION Under general supervision, the Senior Administrative Clerk is responsible for performing a wide variety of responsible clerical work in support of an assigned unit, office and/or division. The classification provides information and assistance to the public; prepares a variety of documents from rough draft or verbal instruction; researches and compiles information and data for statistical and financial reports; receives, sorts and distributes incoming and outgoing correspondence; establishes and maintains complex filing systems; proofreads and processes a variety of documents; performs general receptionist duties; and performs other general clerical duties as assigned. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management, professional and supervisory staff. indirect supervision over assigned clerical staff.
May exercise
CLASS CHARACTERISTICS This is a journey-level class that performs the full range of in the Administrative Clerk series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series including assuming responsibility for all clerical and related functions in support of a major office or program, and maintaining complex and detailed records involving eligibility, rent collection status and/or legal process. Employees at this level are required to be fully trained all procedures related to assigned area of responsibility. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Serve as office manager to a major office to ensure that work is handled on a priority basis and completed in a timely manner; participate and assist in office administration activities including routine personnel, payroll, purchasing and budget. Respond to complaints and requests for information on regulations, procedures and policies relating to responsibilities assigned. Assume responsibility for all clerical processing, documentation and follow-up related to assigned areas of responsibility including such areas as recertification, legal process, rent collections, and maintenance requests. Type a variety of written material from rough draft, Dictaphone or verbal instructions. Act as a receptionist; screen calls and visitors, and refer inquiries as appropriate. Compile information from a number of sources as requested. Maintain fiscal and other records regarding status of activities. Compose routine correspondence independently.
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Perform general clerical duties; filing, checking and recording information on records, and processing routine requests for information. Provide indirect supervision to part-time and temporary clerical positions assigned. Perform related duties as assigned.
QUALIFICATIONS Knowledge of:
English usage, spelling grammar and punctuation. Modern office methods, procedures and equipment. Filing and record keeping systems. Ability to: Understand the organization and operations of the Housing Authority and of outside agencies as necessary to assume assigned responsibilities. Work independently with little supervision and exercise initiative and sound judgment. Apply operating rules and procedures related to assigned area of responsibility. Interpret and apply Housing Authority policies, procedures and rules. Establish and maintain financial and related records; make simple mathematical computations. Compile and maintain effective working relationships with those contacted in the course of work. Communicate effectively, both orally and in writing. Type at a speed necessary for successful job performance. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth grade. Two (2) years of increasingly responsible professional clerical experience. Additional training in office procedures is desired.