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SAN FRANCISCO HOUSING AUTHORITY
EMPLOYMENT OPPORTUNITY San Francisco Housing Authority Employees and Qualified Residents of SFHA Public Housing and Section 8 are eligible to apply
CLASSIFICATION:
Senior Administrative Clerk (Internal to Qualified SFHA Employees Sec 8 & PH residents only)
DEPARTMENT: DATE OPENED: FILING DEADLINE: SALARY: EMPLOYMENT TYPE:
Section 8 / Public Housing February 28, 2012 March 5, 2012 $1,831 - $2,226 Bi-Weekly Regular/Full Time
APPLICATIONS WILL BE ACCEPTED BY MAIL OR IN PERSON AT THE SFHA HUMAN RESOURCES DEPARTMENT.
GENERAL JOB DESCRIPTION Under general supervision, the Senior Administrative Clerk is responsible for performing a wide variety of responsible clerical work in support of an assigned unit, office and/or division. The classification provides information and assistance to the public; prepares a variety of documents from rough draft or verbal instruction; researches and compiles information and data for statistical and financial reports; receives, sorts and distributes incoming and outgoing correspondence; establishes and maintains complex filing systems; proofreads and processes a variety of documents; performs general receptionist duties; and performs other general clerical duties as assigned.
Observes and enforces San Francisco Housing Authority rules and regulations. This position is represented by the SEIU Local 1021. EXAMPLES OF ESSENTIAL JOB FUNCTIONS (illustrative only) Serve as office manager to a major office to ensure that work is handled on a priority basis and completed in a timely manner; participate and assist in office administration activities including routine personnel, payroll, purchasing and budget. Respond to complaints and requests for information on regulations, procedures and policies relating to responsibilities assigned. Assume responsibility for all clerical processing, documentation and follow-up related to assigned areas of responsibility including such areas as recertification, legal process, rent collections, and maintenance requests. Type a variety of written material from rough draft, Dictaphone or verbal instructions. Act as a receptionist; screen calls and visitors, and refer inquiries as appropriate. Compile information from a number of sources as requested. Maintain fiscal and other records regarding status of activities. Compose routine correspondence independently. Perform general clerical duties; filing, checking and recording information on records, and processing routine requests for information. Provide indirect supervision to part-time and temporary clerical positions assigned. Perform related duties as assigned.
QUALIFICATIONS Knowledge of:
English usage, spelling grammar and punctuation. Modern office methods, procedures and equipment. Filing and record keeping systems. Ability to: Understand the organization and operations of the Housing Authority and of outside agencies as necessary to assume assigned responsibilities. Work independently with little supervision and exercise initiative and sound judgment. Apply operating rules and procedures related to assigned area of responsibility. Interpret and apply Housing Authority policies, procedures and rules. Establish and maintain financial and related records; make simple mathematical computations. Compile and maintain effective working relationships with those contacted in the course of work. Communicate effectively, both orally and in writing. Type at a speed necessary for successful job performance.
MINIMUM QUALIFICATIONS Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: EDUCATION AND EXPERIENCE Equivalent to the completion of the twelfth grade. Two (2) years of increasingly responsible professional clerical experience. Additional training in office procedures is desired. Sensitivity to and experience working with ethnically and culturally diverse individuals, communities, agencies and organizations that comprise the constituency of the San Francisco Housing Authority.
SELECTION PLAN Applicants meeting the minimum qualifications will be administered an examination that may consist of any combination of written, oral or other exercises or assessment procedures that evaluate, knowledge, skill, ability or qualifications. Applicants must pass each phase of the process to be placed on the list that will be used to fill vacancies. The Authority may without notice, change or eliminate any particular assessment component or combination of components as the needs of the Agency dictate. Employment offers are contingent upon documentation of the right to work in the United States and a criminal record check. This position is represented by SEIU-1021. According to the provisions of the MOU, the top three (3) names on the eligible list will be provided to the hiring department to fill vacancies. Candidates can refuse up to two (2) offers before removal from list.
HOW TO APPLY
Applications are being accepted through the San Francisco Housing by mail or in person at the Human Resources Department. Interested individuals should submit a SFHA Employment Application to the San Francisco Housing Authority’s Human Resources Department, 1815, Egbert Avenue, San Francisco, CA 94124. The employment application can be obtained at www.sfha.org. Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed San Francisco Housing Authority application.
VERIFICATION OF EXPERIENCE AND/OR EDUCATION Applicants may be required to submit verification of (proof) of qualifying education and experience at any point in the application, examination or selection process.
REASONABLE ACCOMMODATION Persons with disabilities may request reasonable accommodations by contacting the Human Resources Department at (415) 715-3101. Persons requesting reasonable accommodations must do so within five (5) days after the invitation to the assessment process, to allow sufficient time to make arrangements.
EQUAL EMPLOYMENT OPPORTUNITY The SFHA does not discriminate on the basis of race, color, creed, national origin, gender, sexual orientation, political or religious affiliation, age, veteran status or disability in its employment practices or the provision of services.
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