SAN FRANCISCO HOUSING AUTHORITY Rev. Amos Brown, President Mirian Saez, Vice President Micah Allen, Commissioner Dr. Veronica Hunnicutt, Commissioner Ahsha Safai, Commissioner Matthew Schwartz, Commissioner Dorothy Smith, Commissioner
BOARD AGENDA May 24, 2012 4:00 pm Board of Commissioners Room 440 Turk Street San Francisco, California 94102 (415) 715-3280 Henry A. Alvarez III Executive Director
.The Mission of the S
“The Mission of the San Francisco Housing Authority is to deliver safe and decent 1 housing for low income households and integrate economic opportunity for residents.”
Table of Contents MEETING NOTICE .................................................................................................................................. 3 PUBLIC COMMENTS ON ....................................................................................................................... 6 SECRETARY’S REPORT ......................................................................................................................... 7 TENANT REPRESENTATIVE REPORT: ........................................................................................... 29 REGULAR BUSINESS AGENDA: ......................................................................................................... 30 COMMISSIONER’S COMMENT.......................................................................................................... 38 CLOSED SESSION .................................................................................................................................. 39
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EDW IN M. LEE, MAYOR SAN FRANCISCO HOUSING AUTHORITY
REV. AMOS C BROW N, PRESIDENT
SAN FRANCISCO HOUSING AUTHORITY Mirian Saez, Vice President Micah Allen, Commissioner Dr. Veronica Hunnicutt, Commissioner Ahsha Safai, Commissioner Matthew Schwartz, Commissioner Dorothy Smith, Commissioner Henry A. Alvarez III, Executive Director
440 TURK STREET SAN FRANCISCO, California 94102 www.sfha.org
MEETING NOTICE Thursday, May 24, 2012·4:00 p.m. 1.
The San Francisco Housing Authority holds its meetings at 440 Turk Street, San Francisco, California 94102.
2.
Disability Access: 440 Turk Street is accessible to persons using wheelchairs and others with disabilities. Assistive listening devices are available upon request. Agendas are available in large print. Materials in alternative formats and/or American Sign Language interpreters will be made available upon request. Please make your request for alternative format or other accommodations to the Office of the Ombudsman and Communication (415) 715-3232 (V); (415) 715-3280 (“TTDY”) at least 72 hours prior to the meeting to help ensure availability.
3.
The closest accessible BART station is Civic Center, three blocks from City Hall. Accessible MUNI lines serving this location are: #47 Van Ness, #49 Van Ness, #71 Haight/Noriega, #5 Fulton, #21 Hayes, 36 Parnassus, #7 Haight, the F Line to Market and Van Ness and any line serving the Metro Stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call 415-673-6142. There is accessible parking across the street from City Hall at Civic Center Garage as well as across the street from the Federal Building on Larkin.
4.
Agenda, minutes and attachments are available at www.sfha.org as well as the San Francisco Housing Authority Administrative Office located at 1815 Egbert Avenue, San Francisco, California 94124. If any materials related to an item on this agenda have been distributed to the San Francisco Housing Authority Board of Commission after distribution of the agenda packet, those materials are available for public inspection during normal office hours at the San Francisco Housing Authority at 1815 Egbert Street San Francisco CA 94124
5.
In order to assist the San Francisco Housing Authority’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the San Francisco Housing Authority accommodate these individuals.
6.
The use of electronic sound-producing devices at/during public meetings is prohibited. Please be advised that the meeting President may remove any person(s) responsible for the ringing or use of cell phones, pagers and similar sound-producing electronic devices from the meeting room.
7.
Requests for public comment may be heard on items not on the agenda as well as after staff presentation on any Regular Agenda Item. Speakers at Board meetings are requested, but not required, to identify themselves and fill out cards placed on the table at the entrance door. When the Board considers policy, which has not been considered by a committee, testimony is welcome during the Public Comment portion of the meeting. Testimony is not permitted when an opportunity has been given at a committee hearing for testimony on an item. The public may address the Board for up to two minutes or four minutes for speakers who require an interpreter, or unless otherwise approved by the Board of Commissioners. The President, or the Board, may limit the total testimony to 30 minutes. A speaker may not yield his or her time to another speaker. Board Procedures, do not allow for dialogue between the Board and the public. The Board may not take action on a new proposal, which is not on the agenda.
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---------------------------------------------------------------------------------------------------AGENDA ------------------------------------------------------------------------------------------------------------------------------ORDER OF BUSINESS 1. Call to order and roll call 2. Approval of agenda 3. Public comments on items not on the agenda: limited minutes Note: This portion of the agenda is not intended for debate or discussion with the Commission or staff. Please simply state your business or the matter you wish the Commission or staff to be aware of. It is not appropriate for commissioners to engage in a debate or respond on issues not properly set in a publicly noticed meeting agenda. If you have questions or would like to bring a matter to the Commissions’ attention, please contact the Executive Office of the San Francisco Housing Authority at leey@sfha.org.
4. Secretary’s Report a. Response to Public Comments b. Informational Presentation: Non-Smoking Policy for SFHA Developments c. Informational Presentation: Result of Operations for the Period Ending March 31, 2012; Tenant Accounts Receivables (TARs) as of April 30, 2012 d. Update on the 2012 Annual Plan Process 5. Tenant representative report: a. City Wide Council - senior/disabled (“CCSD”) b. Public Housing Tenants Association (“PHTA”) 6.
Regular Business: Public comment will be taken after staff presentation on each agenda item. Speakers are encouraged to complete a comment card. Speakers will be limited to two minutes or four minutes for speakers who require an interpreter.
a. Consent items 1) Approval of Minutes: May 10, 2012 Public Comment b. Action item
None 7. Commissioner’s comment
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8. Closed session
A. Pending Litigation: Pursuant to Government Code Section 54956.9 the Authority will be moving to closed session to discuss pending litigation, including: (1) Catina Johnson, individually and as Guardian Ad Litem for Terrillynn Cain, a minor; and Cher’rel Cain, a minor; Latasha Perry as Guardian Ad Litem for Ta’Sean Everett Perry Wilson, a minor; Alonzo Scott, Jr., Plaintiffs v. Hayes Valley Limited Partnership, a limited partnership; San Francisco Housing Authority, a California Public Housing Authority, McCormack Baron Ragan Management Services Inc., and Special Tactics Response
B. Potential Litigation: The Authority will be moving to closed session to discuss potential litigation pursuant to subdivision (b) of Section 54956.9: (2) cases
Public Comment 9. Adjournment
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PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA: LIMITED MINUTES Note: This portion of the agenda is not intended for debate or discussion with the Commission or staff. Please simply state your business or the matter you wish the Commission or staff to be aware of. It is not appropriate for commissioners to engage in a debate or respond on issues not properly set in a publicly noticed meeting agenda. If you have questions or would like to bring a matter to the Commissions’ attention, please contact the Executive Office of the San Francisco Housing Authority at leey@sfha.org.
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SECRETARY’S REPORT a. Response to Public Comments b. Informational Presentation: Non-Smoking Policy for SFHA developments c. Informational Presentation: Result of Operations for the Period Ending March 31, 2012; Tenant Accounts Receivables (TARs) as of April 30, 2012 d. Update on the 2012 Annual Plan Process
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EDW IN M. LEE, MAYOR SAN FRANCISCO HOUSING AUTHORITY
REV. AMOS C. BROW N, PRESIDENT
SAN FRANCISCO HOUSING AUTHORITY Date: Friday, May 18, 2012 To:
Board of Commissioners
From: Henry A. Alvarez III, Executive Director Re:
Responses to Public Comment at Commission Meeting on May 10, 2012
Commenter Paul Currier, resident of JFK Towers requested information on the Low Income Home Energy Assistance Program, (LIHEAP), program which helps low income residents pay for utility bills. Staff Response: The Department of Community Services and Development is a federal program which allows local Utility Providers, such as Pacific Gas & Electric Company, (PG&E) to provide assistance to low income persons so that they can pay their utility bills. Within the PG&E billing statement, residents are informed about the program and offered an opportunity to apply for the subsidy. Eligibility requirements for the program are determined by the Department of Community Services and Development. Commenter Lynn Gavin expressed concern regarding the Brown Act and California Records Request as it relates to a January 2012 Commission Meeting. Staff Response: The Board Policy, as it relates to public comment, is that a person cannot yield their time to another person. The Board Policy states that an equal amount of time is allotted for each member of the public seeking to speak during public testimony periods at the Commission Meeting unless someone has requested an interpreter. These specific policies are read by the Commission Clerk before each meeting.
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Commenter Helani Ting, resident of Park Merced accused Park Merced Management of harassing low income residents living at Park Merced. She requested assistance from the Authority regarding these allegations. Staff Response: Ms. Ting should refer her concerns directly to the Tenants’ Rights Union of San Francisco so that they can advise her on her rights as a tenant at Park Merced. Commenter Dorothy Raimey, indicated she believes the recent election at Clementina Towers was conducted illegally. She also questioned the Citywide Council for Senior Disabled, (CCSD), actions to eliminate the Officer at Large role and lastly, she claims she is entitled to a stipend for the time she has served as Officer at Large for the CCSD. Staff Response: The Office of the General Counsel is in the process of determining if there needs to be further action taken regarding the elections at Clementina Towers. In addition, the CCSD is in the process of reviewing its own protocols including who is eligible for stipends. Commenter Rita Lark complained that she has a leak in her apartment unit. She also stated that a nearby neighbor is harassing her. Staff Response: During the week of May 14, 2012 SFHA staff scheduled an appointment and subsequently fixed the leak in her apartment. In addition, the Property Manager met with Ms. Lark regarding her concerns with her neighbor. The Property Manager also met with the neighbor. Ms. Lark was encouraged to contact the SFPD if she feels she has any concerns for her safety.
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AGENDA SAN FRANCISCO HOUSING AUTHORITY BOARD OF COMMISSIONERS
Agenda Category:
Informational: General Counsel’s Office
Agenda Title:
Non-Smoking Policy for SFHA Developments
Presented By:
Tim Larsen, General Counsel
SUMMARY:
Pursuant to the Commission’s request, the following is a brief update concerning the implementation of a non-smoking policy. A. Proposed Lease Addendum Enclosed for the Commission’s review, as Attachment “I” is a proposed lease addendum. B. Implementation 1. Annual Plan Process PHAs opting to implement a non-smoking policy should update their PHA plans. According to 24 CFR 903.7(e), PHA’s must include their statement of operation and management and the rules and standards that will apply to their projects when the PHA implements their non-smoking policy. Attachments: I. Proposed Lease Addendum Copies of any attached documents are available at the clerk’s desk. DEPARTMENTS REQUESTED ACTION: None. EXECUTIVE DIRECTOR’S RECOMMENDATION: None.
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Non-Smoking Policy May 24, 2012 Page 2
2. Existing Tenants 24 CFR Section 966.4(o) provides the following: “(o) Provision for modifications. The lease shall provide that modification of the lease must be accomplished by a written rider to the lease executed by both parties….” After the SFHA has vetted the non-smoking policy through the public process, if the Commission adopts a non-smoking policy, pursuant to 24 CFR Section 966.4(o), existing tenants cannot be required to adopt the new policy. Further guidance concerning existing tenants is also provided by the City and County of San Francisco Residential Rent Stabilization and Arbitration Board Rules and Regulations1: “ Section 12.20 Evictions under Section 37.9(a)(2) (Adopted November 12, 1997; amended March 6, 2007; amended December 14, 2011; amended February 1, 2012) (a) Unilaterally Imposed Obligations and Covenants … a tenant may not be evicted for violation of a covenant or obligation that was not included in the tenant's rental agreement at the inception of the tenancy unless: (1) the change in the terms of the tenancy is authorized by the Rent Ordinance or required by federal, state or local law; or (2) the change in the terms of the tenancy was accepted in writing by the tenant after receipt of written notice from the landlord that the tenant need not accept such new term as part of the rental agreement.”
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It should be noted that the SFHA’s public housing is not subject to the San Francisco Residential Rent Stabilization and Arbitration Board Rules and Regulations, but instead is being cited to give the Commission some insight as to the City’s policy.
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ATTACHMENT I Non-Smoking Lease Addendum
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NON-SMOKING LEASE ADDENDUM
This Addendum is incorporated into the Lease between the San Francisco Housing Authority (Landlord) and Resident _________________________________________ of _________________________________, San Francisco, CA ____________. 1. Purpose of Non-Smoking Policy. The parties desire to mitigate (i) the irritation and known health effects of second hand smoke; (ii) the increased maintenance, cleaning and redecorating costs from smoking; and (iii) the increased risk of fire from smoking. 2. Definition of Smoking. The term “smoking” means inhaling, exhaling, breathing or carrying or possessing any lighted cigarette, cigar, pipe or other tobacco product or similar lighted product in any manner or in any form. 3. Non-Smoking Area. Resident agrees and acknowledges that the premises and any interior common areas, including but not limited to community rooms, community bathrooms, lobbies, reception areas, hallways, laundry rooms, stairways, offices and elevators, occupied by Resident, members of Resident’s household and any guest of the Resident shall be smoke free. Resident also agrees that Resident, members of Resident’s household and any guest of the Resident shall refrain from smoking within 15 feet of any building entrances, exits, and operable windows and vents. 4. Resident to Promote Non-Smoking Policy and to Alert Landlord of Violations. Resident shall inform Resident’s guests of the non-smoking policy. Further, Resident shall promptly give Landlord a written statement of any incident where tobacco smoke is migrating into the Resident’s unit from sources outside of the Resident’s unit. 5. Landlord to Promote Non-Smoking Policy. Landlord shall post no-smoking signs at entrances and exits, in common areas and in conspicuous places adjoining the grounds of the Non-Smoking Area. 6. Landlord Not a Guarantor of Smoke-Free Environment. Resident acknowledges that Landlord’s adoption of a non-smoking living environment does not make the Landlord or any of its managing agents the guarantor of Resident’s health or of the non-smoking condition of the Resident’s unit and the common areas. However, Landlord shall take reasonable steps to enforce the non-smoking terms of its leases and to make the Non-Smoking Area as smoke-free as is reasonably possible.
(Intentionally Left Blank)
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7. Effect of Breach and Right to Terminate Lease. A breach of this Lease Addendum shall give each party all the rights contained herein, as well as the rights contained in the Lease. A material or continuing breach of this Addendum shall be a material breach of the lease and grounds for termination of the Lease by the Landlord.
LANDLORD
RESIDENT
By: ______________________________ Authorized Agent for SFHA
______________________________
Date: ____________________________
______________________________
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AGENDA SAN FRANCISCO HOUSING AUTHORITY BOARD OF COMMISSIONERS Agenda Category:
Informational: Finance Department
Agenda Title:
Result of Operation for the Period Ending March 31, 2012; Tenant Accounts Receivables (TARs) as of April 30, 2012
Presented by:
Virgilio E. Chua, Accounting Manager
SUMMARY: The result of operations for the six (6) months ended March 31, 2011 (Attachment I): Public Housing HOPE VI Housing Choice Voucher
($358,132) $451,327 ($449,676)
Local Programs
$26,328
Central Office Cost Center
838,430
Total
$ 508, 278
The overall result of operations for six (6) months ending on March 31, 2012 reflected a net contribution to reserve of $508,278 with the HOPE VI, Local Programs and the Central Office Cost Center contributing a combined net income of $1,316,085. The Public Housing and Housing Choice Voucher programs show a total deficit of $807,808. Attachments: I. Variance Reports II. Delinquent account breakdown by development III. Tenant Account Receivables Copies of any attached documents are available at the clerk’s desk. DEPARTMENTS REQUESTED ACTION: None EXECUTIVE DIRECTOR’S RECOMMENDATION:
Agenda Item: 1 Date: May 24, 2012
None 15
Result of Operation and TARS May 24, 2012 Page 2 Although the overall result of operations is a contribution to reserve of $508,278 (line 610 – Year to Date Actual), management is still projecting a balanced result of operations for the fiscal year ending September 30, 2012. Overall operating receipts are $812,439 less than budget (line 290 – Year to Date – Under/(Over) and expenses are $1,368,536 less than the budgeted amount (line 450 – Year to Date Under/(Over). On the expense side, Housing Assistance Payment (HAP) expense contributed to the major variance of 2% or $1,218,745 less than budgeted amount due to reduced actual leased up of 95.2 % compared to budgeted rate of 97%. Salaries and benefits are $323,192 and $91,875 (lines 320 and 330 respectively) more than budget due to hiring of additional staff during the year. TENANT ACCOUNTS RECEIVABLE (TARs) as of April 30, 2012 Tenant Accounts Receivable Balances: The tenant accounts receivable (TAR) balance as of April 30, 2012 is $1,293,008 which shows an increase of $139,571 from the September 30, 2011 balance of $1,153,437. The current balance does not take into account the estimated TAR write off of approximately $250,000 based on SFHA's write-off policy. The graph in Attachment II Tenant Accounts Receivable Balances shows the actual monthly balances from October 2011 to April 2012 and the projected balances from May 2012 to September 2012. Payment Plans: As of April 30, 2012, there were 551 payment plans signed by tenants for a total amount of $1,048,456. This amount included account balances that were previously set aside for written-off but are still being collected.
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Rent Collection: During the first seven (7) months of FY 2012, San Francisco Housing Authority had an average rent collection rate of 94.75%. This analysis compares the rent payments received with the rent charged during each month and is shown in the table below. Management is working with other non-profit organizations on other possible means to further improve rent collection. Month Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12
Rent Charged
Payments Received $1,418,833.45 $1,359,754.61 $1,322,659.07 $1,363,188.06 $1,504,652.07 $1,396,838.06 $1,419,372.06
$1,476,370.00 $1,479,925.00 $1,464,031.00 $1,477,734.00 $1,469,652.00 $1,466,429.00 $1,493,827.00
Percentage of Rent Collection 96.10% 91.88% 90.34% 92.25% 102.38% 95.25% 95.02%
Average
94.75%
Legal Rent Collection Cases: In terms of legal enforcement of the lease agreement, San Francisco Housing Authority presently has a total of 585 households in legal status for nonpayment of rent. The details of these households in legal process are shown in the table below. Description Active Legal Rent Cases Court Settlement Agreement Household Evicted Total Household in Legal Process
Number of Tenants 156 352 77 585
Delinquent Account Report: A total of 1,131 households maintained balances as of April 30, 2012 resulting from more charges and adjustments than rent payments or credits during the month. These are the delinquent accounts and represent 23 % of the entire tenant population. A breakdown of these accounts by AMP is shown on Attachment II, "Delinquent Account Breakdown by Development."
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ATTACHMENT I Variance Reports
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ATTACHMENT II Delinquent account breakdown by development
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SAN FRANCISCO HOUSING AUTHORITY DELINQUENT ACCOUNT BREAKDOWN BY DEVELOPMENT FOR THE PERIOD ENDING APRIL 30, 2012 Number Description of Accounts Total # of Tenants 4,922 # of Current Tenants 3,791 # of Delinquent Tenants 1,131
1,131 23% 3,791 77%
# of Current Tenants # of Delinquent Tenants
Percent of Total 100.0% 77.0% 23.0%
Ranking AMP No. 1 968 2 967 3 975 4 970 5 966 6 988 7 973 8 974 9 986 10 971 11 977 12 984 13 981 14 985 15 983 16 972 17 976 18 987 19 969 20 982 21 978 22 980 23 979
Number of Percent Number of Development Name Occupied Delinquent Delinquent Units by Development Accounts Sunnydale/Velasco 698 29.4% 205 Potrero Terrace 415 30.1% 125 Alice Griffith 225 42.2% 95 Westbrook 206 40.3% 83 Holly Courts/Alemany 249 29.3% 73 RB Pitts 197 35.5% 70 Hunters Pt E/W 185 37.3% 69 Hunters View 126 29.4% 37 25 Sanchez/345 Arguello/491-31st Ave 264 13.6% 36 Potrero Annex 127 26.0% 33 1880 Pine/1760 Bush 212 15.1% 32 JFK / 2698 California 131 24.4% 32 350 / 666 Ellis 169 18.3% 31 1750 McAllister/Randolph & Head 130 23.8% 31 320/330 Clementina 260 11.5% 30 Ping Yuen/227 Bay 274 10.6% 29 Ping Yuen North/990 Pacific 282 9.6% 27 430 Turk / 939 & 951 Eddy 140 17.9% 25 Westside Courts 124 15.3% 19 275 Thrift/18th&Dorland 104 13.5% 14 Rosa Parks/San Jules 195 6.2% 12 Mission Dolores/363 Noe 108 11.1% 12 Woodside Gardens 101 10.9% 11 Totals 4922 23.0% 1,131
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Percent of Total 18.1% 11.1% 8.4% 7.3% 6.5% 6.2% 6.1% 3.3% 3.2% 2.9% 2.8% 2.8% 2.7% 2.7% 2.7% 2.6% 2.4% 2.2% 1.7% 1.2% 1.1% 1.1% 1.0% 100.0%
ATTACHMENT III Tenant Account Receivables
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SAN FRANCISCO HOUSING AUTHORITY TENANT ACCOUNTS RECEIVABLE BALANCES FISCAL YEAR 2012 $1,500,000 $1,333,358
$1,249,261 $1,250,000
$1,188,096
$1,237,864
$1,252,425
$1,308,978
$1,340,918
$1,324,948
$1,356,888
$1,372,858
$1,293,008
$1,120,120
$1,000,000
$750,000
$500,000 Oct 11 Nov 11 Dec 11
Jan 12
Feb 12 Mar 12 Apr 12 May 12 Jun 12
Jul 12
Aug 12 Sep 12
FY 2012 - TARs Balance - Dotted lines mean estimates
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TENANT REPRESENTATIVE REPORT: a. b.
City Wide Council - Senior/Disabled (“CCSD”) Public Housing Tenants Association (“PHTA”)
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REGULAR BUSINESS AGENDA: Public comment will be taken after staff presentation on each agenda item. Speakers are encouraged to complete a comment card. Speakers will be limited to two minutes or four minutes for speakers who require an interpreter. Board Procedures, do not allow for dialogue between the Board and the public.
a. Consent items 1)
Approval of Minutes: May 10, 2012 Public Comment
b. Action item
None
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MINUTES SAN FRANCISCO HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING May 10, 2012
SCHEDULED: 4:00 p.m. at 440 Turk Street, San Francisco, CA 94102 COMMISSIONERS PRESENT: Rev. Amos C. Brown, Chair Mirian Saez, Vice Chair Matthew Schwartz, Commissioner Ahsha Safai, Commissioner Dorothy Smith, Commissioner Micah Allen, Commissioner Dr. Veronica Hunnicutt, Commissioner Item 1:
COMMISSIONERS ABSENT: Rev. Amos C. Brown, Chair
Meeting called to order President Rev. Amos Brown called meeting to order at 4:00pm
Item 2:
Approval of Agenda
Motion:
Commissioner Allen: Commissioner Schwartz: Vote:
Item 3:
Public Comments on items not on the agenda
Motioned to approve agenda Seconded motion All approved
Paul Currier, resident of JFK Towers, inquired about HEAP payments to residents. Lynn Gavin, Commenter, referred to the Brown Act, California Records Act and California Constitution regarding a statement made to the Commission on January 26, 2012. Helani Ting, resident of Park Merced, commented that harassment of residents is continuing at Park Merced and requested assistance from the Housing Authority. Dorothy Raimey, commenter, stated that the Clementina Towers had an illegal election. Further, Ms. Raimey has been denied her stipend as Officer – At – Large and opposes the move by the President of CCSD to remove the Officer-At Large position.
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Rita Lark, resident of Potrero Hill, has a leak in her unit. Further, the Ms. Lark stated that her neighbor is harassing her. Item 4:
Secretary’s Report Henry Alvarez III, Secretary, provided an overview of the excel spreadsheet provided to the Commissioners identifying the breakdown of the cost for the Apprenticeship program with DPW. Linda Martin-Mason, Ombudsman, provided an update of the Annual Plan Process including information of the on-going preference discussion. Commissioner Schwartz asked whether staff is asking participants and stakeholders to discuss the benefits of a single preference scheme and if not, recommended that it be included as an agenda item for an upcoming meeting. Mrs. Martin-Mason responded that this has been discussed but not as an “official� agenda item and will include it as an agenda item at the next meeting. Commissioner Hunnicutt asked what Involuntary Displacement includes? Mrs. Martin-Mason responded that it includes natural disaster, victim of domestic violence, government action leading to displacement or landlord action leading to displacement. Tim Larsen, General Counsel, provided the Board with an information on local, state and federal non-smoking policies. Commissioner Smith encouraged the Housing Authority to implement a non-smoking policy. Commissioner Safai asked the Secretary what timeframe would be involved in implementing a non-smoking policy. Secretary Alvarez responded that a comment period would be required before changing the lease. Commissioner Safai asked how quickly staff can prepare a proposed action to the Board? Mr. Larsen responded that a proposed action could be provided by the next meeting. Commissioner Allen asked if there will be certain areas designated for smoking and further, what will happen to residents who refuse to sign their lease agreement? Mr. Larsen responded that he would look into this. President Brown asked if the Housing Authority has examples of other Housing Authorities that have implemented similar policies. Mr. Larsen responded that examples are in the Commission Packets. Commissioner Saez expressed concern over community engagement and recommended sufficient opportunity for public comment. Commissioner Saez also requested that the Board be informed of the impact on staff of the proposed policy. 32
Item 5:
Tenant Representative Report 1. Citywide Council Senior Disabled (CCSD) Beverly Saba, President of CCSD, requested a copy of the Clementina Report provided to the Secretary during Public Comments. 2. Public Housing Tenants Association (PHTA) Joyce Armstrong, President of PHTA, congratulated Elizabeth Jones, President of the Westside Tenant Association for completing culinary school and encouraged Ms. Jones to continue her good work with her summer youth program. Ms. Armstrong commented that the PHTA is working with Westbrook, Hayes Valley (North and South), Hunters A East, Hunters A West, Hunters View (not recognized by PHTA), Northbeach, Plaza East, Robert B. Pitts, Sunnydale, and Westside Courts. PHTA continues working with their attorney and tenant councils on their bylaws. In conclusion, the PHTA continues working with the Sunnydale Resident Advisory Board until a duly elected board is elected and PHTA thanked the Housing Authority for allowing them to run the Summer Lunch Program from 2009-2011.
Item 6:
Regular Business A. Consent Items  Minutes o Minutes of regular Board meeting held on April 26, 2012 Public Comment: None
Motion:
Commissioner Schwartz: Commissioner Safai: Vote:
Motion for approval Seconded the motion All approved
B. Action Items 1)
[Resolution Authorizing the Executive Director to Extend the Memorandum of Understanding between MEA and SFHA until September 30, 2013.] Presented by: Phyllis Moore-Lewis, Director, Manager, Human Resources Department Public Comment: None
Motion:
Commissioner Saez: Commissioner Allen: Vote:
Motion for approval Seconded the motion All approved
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2)
[Resolution Authorizing the Executive Director to Enter Into a Site Based Wait List Agreement with Tenderloin Neighborhood Development Corporation.] Presented by: Nicole McCray-Dickerson, Acting Director, Housing Choice Voucher Program Commissioner Schwartz recused himself. Commissioner Safai asked if the TNDC is having a hard time leasing up 18 units? Ms. McCray-Dickerson responded yes because the units include special program referrals, HOPWA waitlist and MODREHAB units. Commissioner Safai asked why there is difficulty in housing people from the Housing Authority’s waitlist? Ms. McCray-Dickerson responded that many applicants would prefer a tenant based voucher than a project based voucher and give up the opportunity for project based. Commissioner Smith asked what the difference is between a Project Based Voucher and a Tenant Based Voucher. Ms. McCray-Dickerson responded that a Project Based Voucher is tied to the unit and a tenant based voucher is linked to the person, wherever they reside. Commissioner Smith asked if the Housing Authority could still make referrals under this proposal. Ms. McCray-Dickerson answered in the affirmative. Commissioner Safai asked if applicants on our waitlist will maintain priority. Ms. McCray-Dickerson responded in the affirmative. President Brown asked where the demographics of the applicants are derived? Ms. McCray-Dickerson responded that she will find out. Commissioner Saez confirmed that the current waitlist has been exhausted for potential applicants. Further, Commissioner Saez confirmed the Housing Authority’s position that applicants are choosing not to accept the unit. Ms. McCray-Dickerson responded in the affirmative in large part because it is an SRO. Commissioner Saez asked the operator of TNDC what type of outreach will be conducted to attract residents and what programs will be used to assist those residents. 34
Felicia Wright, Director of Property Management, TNDC, responded that TNDC has an affirmative marketing program designated as a housing authority where outreach is done through service coordinators, internet outreach and flyer outreach. Social Workers are designated for the entire population as well as other departments. Commissioner Safai asked whether the Housing Authority has created site based waitlist for other agencies? Ms. McCray – Dickerson responded no. Commissioner Safai asked what the disadvantages would be to having a site based waitlist. Ms. McCray-Dickerson responded that the waitlist has been exhausted for the current TNDC programs and is closed. As a result, the Housing Authority cannot refer qualified applicants. Commissioner Safai asked if it can be included in the agreement that, should the Housing Authority open its waitlist, those applicants would get priority over the site based waitlist. Mr. Larsen responded that this can be included. Commissioner Hunnicutt asked why the waitlist cannot be opened. The Secretary responded that the Housing Authority will be challenged, especially in the Housing Choice Voucher Program, due to over-leasing. However, the Project Based Voucher Program has flexibility to solicit families to the waitlist but must follow the preference scheme. Further, the Housing Authority is continuing to consider the possibility of opening the waitlist. Commissioner Hunnicutt asked if the SRO units are suitable for larger families? Ms. McCray Dickerson agreed. Commissioner Hunicutt asked what type of services are offered? Ms. Wright responded that case management services, food services and other services are available to residents. Commissioner Allen asked if there is already a list of people interested in the Dalt? Don Falk, Executive Director, TNDC responded that there is no list and added information on the units and what they include. Commissioner Saez agreed that the TNDC buildings are not specific to Seniors/Disabled or Families, which is unique to the Housing Authority and encourages filling any vacancies that the Housing Authority is not able to fill from the waitlist. 35
Commissioner Safai requested that language be added to the MOU to state that the MOU may be revised when the waitlist is opened. Commissioner Saez asked what the term is of the MOU? Mr. Larsen responded that there is no end term but states that either party can terminate the agreement with a thirty day notice. Commissioner Saez asked if TNDC would apply the Housing Authority preferences to its waitlist. Ms. Wright responded that the TNDC waitlist would follow the same preferences. Commissioner Allan requested that the Housing Authority reserve the right to deny other similar site-based waitlist opportunities in the future that may not benefit the Housing Authority. The Secretary stated that any future opportunities would have to be approved by the Board. Commissioner Hunnicutt asked the Secretary for any disadvantages with this resolution. The Secretary responded that the disadvantage is that in a Project Based Voucher a resident can move on the thirteenth month if a voucher is available. Further, the Housing Authority requested indemnification for any liability related to a waitlist it is not overseeing. Public Comment Paul Currier, resident of JFK towers, recognized and commended Bevan Dufty for his presence at the meeting. Mr. Currier commented that it is unconscionable for individuals not to be placed into an SRO from a shelter and encourages the proposed resolution if more people will be housed. Motion:
Commissioner Saez: Commissioner Hunnicutt: Vote:
Motion for approval Seconded the motion All approved
Item 7:
Commissioners Comments Commissioner Allan invited the Board and the public to the New Chicago Barber Shop and the Barber College on Third Street for a free haircut and diabetes screening on Saturday, May 12, 2012. The Secretary reminded the Board and the public that the Ribbon Cutting for the Rosa Parks Senior Center is on May 15, 2012 commencing at 11:30am.
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Item 8:
Closed Session None
Item 9:
Adjournment by consensus 5:15
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COMMISSIONER’S COMMENT
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CLOSED SESSION
A. Pending Litigation: Pursuant to Government Code Section 54956.9 the Authority will be moving to closed session to discuss pending litigation, including: (1)
Catina Johnson, individually and as Guardian Ad Litem for Terrillynn Cain, a minor; and Cher’rel Cain, a minor; Latasha Perry as Guardian Ad Litem for Ta’Sean Everett Perry Wilson, a minor; Alonzo Scott, Jr., Plaintiffs v. Hayes Valley Limited Partnership, a limited partnership; San Francisco Housing Authority, a California Public Housing Authority, McCormack Baron Ragan Management Services Inc., and Special Tactics Response
B. Potential Litigation: The Authority will be moving to closed session to discuss potential litigation pursuant to subdivision (b) of Section 54956.9: (2) cases
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ADJOURNMENT
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