Vol 97 August 2013 by My Office

VOL 97 AUGUST R50.

INC VAT

THE OFFICIAL MAGAZINE OF THE STATIONERY, HOME AND OFFICE PRODUCTS ASSOCIATION

HOW TO

BUY BACKUP MEDIA

FINE CHOICES IN SPECIALTY PAPERS FORMULATE A WINNING TEAM TOOLS FOR ARTISTIC EXPRESSION

HANDS FREE AU TOM AT IC SH RED DIN G

Contents My Office Magazine is the official magazine of the Southern African Association for Stationery, Home and Office Products. It is read by over 25 000 buyers and sellers of stationery and office products each month. EDITOR

Mercédes Westbrook - mercedes@shop-sa.co.za PRO & ADVERTISING Manager Wendy Dancer - wendy@shop-sa.co.za Financial Controller Bill André - bill@shop-sa.co.za NATIONAL OFFICE Web Master: Neil Caetano Design and Layout: Neil Caetano New Membership: Rachel Skink Reception: Ruth Montsho BOARD OF DIRECTORS Allan Thompson, Kolok Unlimited Bill Bayley, Rexel Brian Taylor, Forms Media Independent Africa Dion Botma, Ledger Systems Gary Pickford (Finance), Advanced Channel Technologies

NEWS Company News 34 Facts and finances of successful products and business strategy. Eco Pages 36 A green sustainability update.

PEOPLE PersonAbility 30 My Office magazine catches up with Karmen Naicker, National Marketing Manager of Rexel Office Products.

MARKETING SAVVY Big data no Big Brother 06 Aki Kalliatakis suggests big data has little effect on business relationships.

IN EVERY ISSUE Editors’ Welcome 02 Honouring women in the month of August. Breakroom 28 How keeping employees hydrated can increase productivity in the workplace.

Geoff Logan, Waltons (Pty) Ltd George dos Ramos, City Office (Pty) Ltd Hans Servas (Chairman), Honorary/Life Member of shop-sa James Sibeko, Jabatha Paper & Stationery Ryan Bidgood (Vice Chair), OfficeNational Africa (Pty) Ltd Sam Pickering-Dunn, Managing Director, Staedtler SA Wessel Germishuizen, Libri Stationery Johannesburg Office PO Box 3226, Parklands, 2121 132 Jan Smuts Ave, Parkwood, 2193.

SALES SAVVY Formulating a Winning Team 22 Effective teams are the cornerstones to any company’s success.

Tel: +27 (0)11 880 1147 Fax: +27 (0)11 880 1677 Email: info@shop-sa.co.za Website: www.shop-sa.co.za Cape Town Office PO Box 48431, Kommetjie, 7976 Tel: +27 (0)21 780 1209

BUSINESS SAVVY Function overkill or just the facts? 04 Gavin Moffat offers a perspective on product ‘feature’ selling. 10 Unwritten Laws of Reputation Management 40 Andy Beal, contributor to www.forbes.com offers his insights.

Cel: +27 (0)78 970 7633 Email: mercedes@shop-sa.co.za CONTRIBUTIONS Letters and editorial contributions are welcomed and should be addressed to the editor at editor@shop-sa.co.za. Publication cannot be guaranteed and is subject to space and the editor’s discretion. THE LEGAL BIT Whilst every effort is made to ensure accuracy the publisher and editor cannot accept responsibility for supplied material. The opinions of contributors are not necessarily those of shop-sa. Copyright is strictly reserved and no part of this magazine may be reproduced in whole or in part without the written permission of the publisher. Stationery sponsored by

Office paper sponsored by

Member of the Audit Bureau of Circulation

PRINTED BYw w w . s h o p - s a . c o . z a Colorpress (pty) ltd.

How to save on office supply costs 42 Learn to manage your stationery ordering procedures and save on your bottom line. SPECIAL FEATURES Choosing Fine Papers 18 Explore your design possibilities with paper’s creative versatility. Fun Paper Crafts for School 20 Creative papers crafts to make learning fun. Secure your Data 24 How to ensure the safety and security of your business data into the future. Arts & Crafts 31 Express yourself through a variety of fine art tools available at your local stationer. Furniture 32 HP South Africa’s Yesh Surjoodeen suggest 6 things to consider when buying a laptop

Books 29 Addictive ebooks for astute readers. Crime Alert 38 An industry sponsored page assisting in the dissemination and information networking of crime tactics currently taking place in the industry. Web buttons 35 Click to a supplier or service website quickly and simply. Product showcase 44 A highlighted showcase of office products and their descriptions available for your purchasing pleasure. Win This 46 Stand a chance to win a 6 night stay at the Rockwell All-Suite Hotel & Apartment. Punchline 48 Send in your details and stand a chance to win with Rexel office products.

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editor’s welcome

Feminine

Mercedes Westbrook Editor

The month of August celebrates women around the world and invites us to examine how we can best strive to reach and fulfil our personal potential.

bring, and collaborating with others. It is no secret that shop-sa has had to manage and process a number of changes that have taken place over the past few years due both to economic realities and internal changes. I am proud to acknowledge our current team of women, made up of myself, Wendy Dancer, Rachel Skink and Ruth Montsho as having risen to the many challenges and additional responsibilities it has brought, as well as having weathered the storms of uncertainty. When under threat of survival, it is women who, through the power of their consultative talents and empathetic, questioning and A McKinsey leadership model suggests collaborative styles show their adaptive five broad and interrelated dimensions resilience that ultimately holds the very integral to expressing our power; and act fabric of a group or larger society together. It is important that in our daily lives we as reminders on how to best display our personal skills in our individual workplaces: continue to acknowledge each other and meaning: finding your strengths use our collective strength to empower each and putting them to work in the other either by sharing our stories, taking service of an inspiring purpose; judgement towards each other out of our managing energy: knowing where your everyday thoughts, words and actions and energy comes from, where it goes, by offering an inclusive and empathetic and what you can do to manage it; hand to other women in need. By sharing our confidence, our personal positive framing: adopting a more constructive way to view your world, expand power and our knowledge we can achieve your horizons, and gain the resilience to more, faster; and together set the agenda for move ahead even when bad things happen; current and future leaders around the world. m connecting: identifying who can help you grow, building stronger relationships, and increasing your sense of belonging; and engaging: finding your voice, becoming self-reliant and confident by accepting opportunities and the inherent risks they ehind every woman’s role in the workplace also lies a myriad of other responsibilities at home – that of being a daughter, a sister, a wife, a mother or grandmother. While an annual ‘women’s day’ celebrates us on this special occasion, it remains up to us to celebrate our own strengths on a daily basis, and use the many tools at our disposal to honour our own role as a woman.

s e d e c Mer

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Wendy Dancer Sales and PR

Rachel Skink Membership

Ruth Montsho Receptionist Vol 97 - August 2013

business landscape Acknowledgment Gavin Moffat (gavin@puruma.com or www.twitter.com/gavinmoffat)

Function

overkill or just the facts? Features on a device are a funny thing.

or years my mom joked about the increasing number of features incorporated in watches. For her it always came back to the same thing - does it tell the time? And, if it does much more than that… it’s a waste.

The rate of increase of function-overkill has not slowed in the least and every new device has one more “earth shattering, ground breaking and unique feature”. Manufacturers are trying their damndest to make each device a MacGyver knife. If that doesn’t ring a bell, it comes from a 1980’s TV series starring a fictional secret service agent called Angus McGyver. He was able to build just about anything; or solve any problem; or get out of any sticky situation, with just his trusty knife, a ballpoint pen and a paper clip. The launch of the Samsung Galaxy S4 brought this to the fore again with a feature called Group Play allowing one device to send a sound to many S4’s, essentially multiplying the number of speakers. While this is without doubt a super cool feature, I dare you to find someone who has heard of it, knows how to use it or has in fact used it. I couldn’t. Yet people are lapping up this feature-pitch. Just so that you don’t think I am picking on mobile phone makers, Microsoft Office has always had this flaw. The software is incredibly powerful, and until recently, was advertised with stories

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of the wonderful world of productivity that would miraculously land on your doorstep when you began using the software. An anecdotal statistic is that the average office user engages only around 5% of the functionality while a power user shoots up to a whole 11%. So if most people are buying on a sizzle-sale, then you should always sell the sizzle, and not the steak, right? In some small way it’s aspirational, and humans believe they too will be cool, productive, slimmer or faster just because they own said thing. Where this all comes together for me is in thinking how we as humans fit into this sizzle versus steak world. We, too, are fed a lifetime of messaging about how we should be able to do a little of everything, be an all-rounder, do sport, be spiritual, live healthy, excel at business, be a charmer or remain gorgeous. What if life actually isn’t about the sizzle and is more about the whole piece of meat? There is the bone, the gristle, the fat, the whole deal. What if we focused on doing things well instead of spreading ourselves thin? What if we “bought” people on the reality, instead of the sizzle? I challenge you to try it ou. Tell a friend, or a stranger, the truth when they ask how you are. Don’t tell them your whole life story, just the facts. But be real. Don’t sell the sizzle and don’t buy the sizzle. I feel better off not being all things to all people. Now, I wonder if my iPhone can make phone calls while I am tweeting about how cool I am? m Vol 97 - August 2013

marketing savvy Acknowledgment

Big Data no Big Brother

Aki Kalliatakis is the Managing Partner of The Leadership LaunchPad, a company dedicated to helping clients become more customer driven. He can be contacted at 011 640 3958, or via the website at www.DelightYourCustomers.co.za. Follow him on Twitter at @AkiKalliatakis or Leadership LaunchPad

“Big data” is being touted as the latest panacea for creating customer loyalty but what do customers really think?

ig data is what many CRM programmes claim they sell you when espousing the benefits of their particular package.

Blogger Dave Meer defines big data as “… the large data sets that can be managed and analysed only by increasingly powerful and sophisticated tools.” He distinguishes between various types of data: •

• •

•

Created data includes things like old-fashioned market research surveys, consumer panels, loyalty programmes and other ways in which customers voluntarily provide information. Provoked data generated by giving people the opportunity to express their views, like customer ratings and reviews. Transacted data generated every time we click on a website or on a banner, buy something online, or check out at a cash register, and is a powerful way to understand exactly what was bought, where it was bought, and when. Compiled data comes from the giant databases that companies such as banks keep. They include demographic data, where you live, your purchase history, what cars are registered in your name and more. Experimental data when a company designs experiments in which different customer sets receive different marketing treatments (like different prices or discounts). and observe results in the real world.

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•

There is also data generated by the way people use the internet: what they post on social media, which videos they watch on YouTube, or what photos they download onto Instagram.

I’m certain that there is some good in the concept of analysing big data, but based on my experiences with large organisations, I fail to see its usefulness. Most companies neglect to use what they know about me already. I have seen letters addressed to “The Deceased Mr James Patterson,” and have received a number of unwanted SMS’s from companies who have absolutely zero chance of selling me anything. If I book a seat on SAA, even after 1 200 flights over the past few decades, I still have to ask for my favourite seat, and they still don’t know what my favourite meal is. Even worse – for them – is that they are unable to simply process data that already exists in their computer, like the fact that at some stage the number of flights per month dramatically decreased. Yet, when my local greengrocer or Italian restaurant or hardware store owner sees me, they recognise me, call me by name, know what I like to buy, and treat me like a member of the family. Not one large corporation has done that for me. Big data? More likely it is big bad data, and it will never, ever beat human intuition. If you own or run a business, I suggest you go and buy a box of cards and record information that is really useful in a box where it will be read. m

Vol 97 - August 2013

• • • • • •

NO JAMMING WHEN USING RAPID STAPLES EASY TO LOAD STAPLES STAPLES UP TO 50 SHEETS USING THE RAPID 26/8 STAPLES 10 YEAR WARRANTEE STILL MANUFACTURED IN SWEDEN AFTER 70 YEARS OFTEN COPIED BUT NEVER PERFECTED

Congratulations Rapid K1 – New Platinum Edition! 70 years of excellence

PLIERS K1 Celebrating 70 years - platinum in wedding terms - the worlds most sold pliers will come in an additional platinum edition. Its matt finish looks exclusive and at the same time it does not show any finger prints. And as the original classic 1 it offers all the quality and efficiency that has made them the worlds most desirable, most solid, pliers.

www.rapid.com FOR TRADE ENQUIRIES: JOHANNESBURG (011) 677-0000 PORT ELIZABETH (041) 391-8600 BLOEMFONTEIN (051) 447-4641 CAPE TOWN (021) 936 5200 EAST LONDON (043) 722-3781 KWAZULU NATAL (031) 462-2081 PRETORIA (012) 523-1000

FAX FAX FAX FAX FAX FAX FAX

(011) 677-0016 (041) 374-4112 (051) 430-5912 (021) 936 5201 (043) 743-7359 (031) 462-0185 (012) 523-1044

Dahle advertorial

cuts to the chase with precision and style Whether a professional or hobbyist, anyone working with paper – run-of-the-mill or specialised, plastic sheets and soft card – knows the importance of using guillotines and trimmers that deliver a sharp, slick and precise cut, every time. Dahle has no equal.

Trimmers Dahle rolling trimmers offer more advantages than any other, including: • • • • •

• • •

Ability to handle weak or less material thickness Long and straight cuts Enough possibilities for the 90° line-up A strong guidance bar for the upper blade cutting head Ground and self-sharpening upper and lower blades, with a round lower blade so you don’t need a cutting mat or stick Can cut in both directions, making comfortable usage and especially important for left-handers Spare parts always available Require no power. And a straight cut is guaranteed.

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Guillotines Dahle’s range of guillotines include the WD567, a purely professional cutter with a perfected automatic safety guard, a front stop that can be extended to 210 mm, and a two-scale bar with mm scaling for exact 90° cut. Other models include the D533 A4 and D534 A3. Both have ground upper and lower blades of Solingen steel that guarantee effortless, precision cuts, and paper clamps that protect fingers and holds work securely. Dahle products are distributed by Silveray Stationery Company, a Bidvest Group Company and are available from leading stationers and office equipment outlets. For more information visit www.silveray.co.za or follow us on www.facebook.com/silveray.statmark.

Vol 97 - August 2013

Easily replaceable waste bag .

Integrated oil tank

easy to ll

cleanTEC dust lter 98 % EFFECTIVE ON FINE DUST

steel blades with

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Automatic acoustic shut down system with integrated microphone

Enviromentally friendly CD/DVD waste box

Casters for easy moving into position, lockable

High quality solid

High quality wooden cabinet

maped advertorial

Maped colours back-to-school with loads of fun

As each new school term approaches, predictably there are moans and groans from the kids until they can choose anything to do with their artistic goals. Then the Color’Peps range by Maped reminds them of the fun ahead. Color’Peps Wax Crayons An ergonomic, triangular design creates a better grip for easier, more comfortable use while the smudge-free formula is clean and practical. Crayons are easy to sharpen and the brilliantly bright colours let the imagination run riot. Color’Peps Plastic Crayons The original design of these crayons, with their double-side colouring, is both ergonomic and funny, making them perfect for children. They’re also smudge-free, easy to sharpen and come in a terrific range of colours, all marked on the crayon. Boxed in 6’s and 12’s. Color’Peps Oil Pastels Another Maped original, these double volume oil pastels are presented in an easy, slide-open case. Ergonomically designed in a triangular format, they are fun and ideal for kids. The bright colours help create various effects. Boxed in 12’s and 24’s. Color’Peps Colouring Pencils These pencils, in a range of bright colours, offer comfortable colouring with their soft and resistant lead plus an effortless and comfortable triangular grip that’s perfect for learners. As they don’t splinter, they’re easy to sharpen. The Maped range of products is distributed by Silveray Stationery Company, a Bidvest Group Company and are available from leading stationers, pen specialists and retail outlets nationally. For more information visit www.silveray.co.za or follow us on www. facebook.com/silveray.statmark.

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Vol 97 - August 2013

A CENTURY OF INSPIRING GREAT ART For one hundred years, the world’s most successful artists have chosen Royal Talens. Whether you’re searching for the miracle of light and dark captured by Rembrandt, the explosion of colour of Van Gogh, or the geometric perfection of Mondrian, Royal Talens provides the inspiration. From the Netherlands, a country famed for its art, you should expect a paint that approaches perfection, a panacea for those who seek generations’ worth of durability and a spectrum of colour as broad as the imagination. Royal Talens oﬀers a range of paints that includes oils, acrylics, and pastels. Facing a blank canvas, paintbrush poised, there’s something about the very texture of Royal Talens that sets the pulse racing. Take the Rembrandt range of pastels, the ultimate in nesse. Or the Van Gogh oils – a range of paints for the adventurous artist, always studying, searching for new and exciting ways of expression. Then there’s Amsterdam, an all acrylics range for the artist seeking to soar above conventional boundaries. But Royal Talens is not only for the experienced hand. The ArtCreation range was developed with beginners in mind. There’s a marvellous choice of aﬀordable colour sets and a simple step-by-step plan to stir nascent talent. Royal Talens. Inspiring and innovative. Royal Talens ne art products are distributed by Silveray Stationery Company, a Bidvest Group Company, and are available from leading stationers and art specialty stores nationally. For more information visit: www.silveray.co.za. Or follow us on www.facebook.com/silveray.statmark.

Stabilo advertorial

STABILO

BOSS,

THE “PEN FOR READING” HIGHLIGHTS IMPORTANT FACTS

What a career! After more than 40 years STABILO is still the world’s most-loved BOSS.

ith the development of fluorescent inks which, contrary to common prejudice, have always been non-toxic, in 1971 Günter Schwanhäußer, ‘father’ of the BOSS, pulled off a major coup: STABILO BOSS – the first fluorescent marker – was launched. Simply over-marking rather than underlining text sections was so much easier, it quickly caught on. Soon this highlighter was in everyone’s hands, from students to top executives. Launched as a ‘pen for reading’ the products’ brilliant career now spans over four decades and is still Europe’s number one. Impressive figures Since its launch, more than 1.9 billion STABILO BOSS highlighters have been sold around the world. That’s two every second and over 60 million a year. And to date, 108 million litres of ink have been used. Production capacity is currently up to 400 000 a day. If all pens were put together end-to-end, they could wrap around the world one and a half times.

lathing and shaping, designing and discarding rectangular, round, short and stubby, long and flat shapes, but nothing stirred his imagination. A conical cylinder made of modelling clay seemed rather promising, but it was still not revolutionary. Discouraged yet again, the designer brought the palm of his hand down sharply – and gave the BOSS its striking shape. The BOSS for the bosses The decision to name this new pen “BOSS”, without any product number, was just as unconventional and as successful as the product itself. Short, concise, and understood across the world. To launch the STABILO BOSS, Günter Schwanhäußer targeted 1 000 leading personalities from the worlds of politics and business, mailing a sample to each for his or her appraisal. In a second phase, secretariats and potential bulk buyers were also sent sample pens. The response was so overwhelming, experienced market researchers were astonished: almost no other product had ever convinced consumers straight away of its functionality, while simultaneously appealing to their emotions.

STABILO BOSS is distributed by Silveray Stationery Company, a Bidvest Group Company and is available from leading stationers and pen specialists. For more information visit: www.silveray.co.za or follow us on www.facebook.com/silveray.statmark.

A quick look back The BOSS, with its signature flat, wedge shape, is still a model copied by generations of me-too products. But its unusual geometric shape came about by chance. The industrial designer had been

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Vol 97 - August 2013

NEW

Our Mission was simple:

To develop a Revolutionary ink system that would give you the best in effortless writing. We wanted to give you a pen that starts quickly without dragging, requires minimal pressure from your hand, and delivers crisp, clean lines every time. But most of all, we wanted to bring back the joy of writing, so it felt right to call it InkJoyâ&#x201E;˘. We hope that you feel the joy whenever you write with an InkJoyâ&#x201E;˘ pen.

700 RT

300

experience effortless writing

100 & 100 RT Distributed by

011 677 0000

speciality paper Acknowledgment www.paperspecs.com; en.wikipedia.org; www.southworth.com

Choosing the finest of papers Expose yourself to endless design possibilities with paper’s creative versatility.

rom marketing communications to packaging and photographic prints, we use fine and speciality papers in almost everything creative or visually pleasing to the eye. Despite the ‘digital age’, we continue to use paper creatively throughout our day in almost every way.

Paper sends a message before even ink is applied, and your choice of paper remains integral to the delivery of your tailor-made message. Expertly crafted paper promotions can excite the senses as they reinforce a brand, be it on business cards that express a company’s particular service or product offering, to marketing materials made up of brochures, invitations, direct mail print campaigns, annual reports, magazines, photo books, exhibition stands or point

of sale displays and signage. Marketing managers, graphic designers and advertising professionals can’t keep abreast of every aspect of a campaign’s specific requirements during its roll out, however knowing the products and quality available in terms of the fine paper offerings will go a long way to uplifting and producing best standards in creative expression, while staying within the budget. Ask your paper supplier to visit the team with a sample book which displays the weights, colours, finishes, sheet dimensions, grain direction and other particulars of a collection of paper samples. Don’t forget other aspects of paper to uplift your brand, which can include wrapping paper, envelopes and envelope liners, paper boxes and decorative papers with accents of gold or glitter. Aspects to consider when choosing fine papers: Is it coated or uncoated? A lustre finish can deliver a high-quality look and feel, while an uncoated paper can provide a more rustic or natural feel. For example, label paper is coated on one side and used for labelling applications. Your paper representative can provide insight into linen, felt, embossed, ribbed, vellum, smooth and parchment types of papers. What other processes do you want to use? Will you be laminating, UV coating, die cutting, embossing, folding or scoring the paper? How will the ink sit on the paper? The

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properties within paper will determine how it absorbs liquids (inks, water, etc.) which come in contact with it. Will you use white or coloured paper? Do you want to deliver a crisp, luminous look or a softer, warmer, or more hyped feel. Bleached paper undergoes a chemical treatment to brighten, whiten, purify, refine, and balance pulp fibre. Is the grade of paper right for the job? This classification is given to paper relating to its unique characteristics, which includes brightness, opacity, cotton content, etc. Paper which has no acid or residual acid-producing chemicals is called “acid free.” These papers resist yellowing and disintegration longer than sheets that are not acid free. Paper with a pH factor of “7″ or higher is considered acid free. Paper not treated with bleaching has a light brown hue. Generally, given reasonable care, a consumer can expect one year of usable life for every 1% of cotton contained in the sheet. Paper made with 100% cotton content can be expected to live at least 100 years. What is a watermark? A watermark generally will identify the manufacturer, the brand name and the amount of cotton fibre, if any, in the sheet. Often it will contain a date-code to protect the integrity of the document that is printed on the paper from fraud. This is done by incorporating a special marker into the watermark. The position of the mark is usually changed annually and legal records are kept to document Vol 97 - August 2013

speciality paper

the date and its exact location. These marks are especially important for legal, accounting or government documents where the integrity of the document could be called into question. The term comes from WW I when war bonds were printed on cotton fibre papers that were extensively watermarked. The extensive watermark was used to protect buyers from bonds sold by counterfeiters (the first safety paper). Following the war, people who wanted a good quality paper

would ask for paper like that “bond” paper. What weight do you need? Papers are manufactured in various weights. Cover stock includes a wide variety of fairly heavy papers, which can be made into covers for reports, catalogues, brochures, and pamphlets. The metric system of measurement for paper is used primarily throughout the world, Paper-size measured metrically uses the unit “millimetre,” with 25.4mm equalling one inch. The International Standards Organization (ISO) sets forth in its document ISO 216 a series of (metric) paper sizes, each element having a length-to-width ratio of 1.414, for example, envelope size to weight of paper. Its density identifies the weight of paper compared to the volume and is directly related to the paper’s absorbency, stiffness, and opacity. What are FSC® papers? The Forest Stewardship Council™, or FSC®, is an independent, non-profit organisation that has established a certification system to promote the responsible management of the world’s forests. Chain of Custody certification provides the assurance that a company is maintaining a control system that tracks materials it sources from the forest to the end consumer, through all stages of transportation, manufacturing, and final distribution.

www.shop-sa.co.za

Other useful terms: abrasion resistance – The level at which paper can withstand continuous scuffing or rubbing. bindery – A process of perforating, folding, trimming and eventually binding a printed piece. calendering – A smooth finish given to paper by passing it between polished metal rolls to increase gloss and smoothness. deckle edge –the feathered edge on paper produced when fibres flow against the deckle or edge of the web, found especially on formal stationery and announcements. die – A design, letters, or pattern cut in metal for stamping, embossing or for die cutting. dpi – A measure of the resolution of a printer is called DPI or dots per inch. In general, the more dots, the better and sharper the image. DPI is printer resolution. DPI is not image resolution although frequently used that way. embossed finish –The paper takes on a raised or depressed surface resembling wood, cloth, leather, or other pattern. foil stamping – Foil stamping can be combined with embossing to create a more striking 3D image. gatefold – A four-page insert, having foldouts on either side of the centre spread. opacity – Sometimes referred to as “show-through” this term refers to the property of a sheet which prevents dark print areas from showing through the paper to the other side. open end envelope – An envelope that opens on the short dimension. perfect binding – Method of binding books in which all the pages are converted to single sheets. They are then held in a clamp and attached to a cover with an adhesive. PMS® (Pantone Matching System) – An ink colour system widely used in the graphic arts. There are approximately 500 basic colours, for both coated and uncoated paper. The colour number and formula for each colour are shown beneath the colour swatch in the ink book. saddle stitch – Binding process for pamphlets or booklets, which works by stapling through the middle fold of the sheets (saddle wire). spot varnish – Press varnish applied to a portion of the sheet, as opposed to an overall application of the varnish. m my office magazine

school fun

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s t f a r c r e p pa

s item ng i r du e ive orat ell c e f th D w s o r and e k m r i wo ed t s Easte dow them , such a as win or r yea stmas; plays; ents s i h C r oor di ised ev and d s nal or erso partie ay of p r o w es, s f a y b p h suc dayâ&#x20AC;&#x2122;s envelo eh t om . r i h b , s d per d n r ca s a ing pa p e box e wrap mad

d it, stick n e b , it t u C Paper is ! it r u lo o c it, n to use u f d n a le versati learning l o o h c s in both play. and home

Ma k diar e your y, u ow for s the ing th n book ick both co o insi ver. D er pap r eco er de a ra nd out. te it

Try your hand at the fine art of origami.

Be your own architect or engineer and build 3D models of almost anything you can imagine! Or try the easier route and use it as Paper Mache.

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Vol 97 - August 2013

sales savvy

Go Team!

Acknowledgment Roberta Chinsky Matuson Resources: www.amanet.org/ seminars/cmd2/leadership.htm www.learningcenter.net www.paateams.com

Formulating a Winning Team Effective teams are the cornerstones to any company’s success.

rganisations that excel in today’s tumultuous economy recognise that the team is stronger than the individual. These companies understand that it is not enough to hire the best and brightest. You must take this talented group of people and formulate a winning team.

Why teamwork makes sense Companies whose star employees fly solo often find themselves with huge gaps when these individuals leave the company. The team approach ensures continuity in your organisation; even when it is the leader who departs. Effective teams make best use of individual skills and provide a supportive atmosphere for decision-making. The energy of team members is fused to create a sum, which is far greater than the parts. When you have functional work teams, members often volunteer to pick up the slack when associates leave. Efficiencies are gained as team members collectively choose to absorb the recently vacated position rather than add a new member to the team. Team Building There is more to building a team than hiring and firing. Relationships need to be fostered and expectations need to be managed. Additionally, team building requires: Building Trust – Trust is the backbone of effective teams. Developing a culture where

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trust flourishes requires dedication. This can be done in a number of ways. Face to face communications – Face to face communication is vital for trust building. Members of the team need time to get to know one another both on and off the playing field. Set aside specific times for team members to meet. This should be done on both a formal and informal basis to ensure that team members have an opportunity to see one another as more than just people filling job titles. Cohesiveness – Each person comes to the team with different skill sets, experiences and values. To help these individuals work together as a team many organisations use teambuilding exercises. Organisations with inhouse training and development departments may customise off-the-shelf team building programmes to meet the specific needs of the organisation. Some organisations choose to send their management team off-site to participate in team-building courses like the Ropes course, which is a series of supervised group challenges. Programmes like the Ropes course provide participants with unique opportunities to work and play together as they work on problem-solving, group decision-making and positive risk-taking activities far away from the hustle and bustle of the office. The goal is to build trust among participants, who then take these skills back to the workplace. Open communication – Trust requires open and honest communication. It is difficult for a team to operate effectively if members are working in an environment where pieces of information seem to be frequently missing. Vol 97 - August 2013

sales savvy

If employees feel that information is being hidden, they begin to distrust management and their co-workers. This has a direct negative effect on team building. Share as much information as possible so everyone is operating with the same data. Building a mid-level management team that works hand-in-hand with senior management – For an organisation to be successful, the middle management team needs to be operating smoothly in order to effectively carry out the initiatives of the senior team. Building a strong middle-management team requires: Team empowerment – Teams must be empowered to make decisions without having to run to senior management for approval on everything. Set the guidelines up front and then turn the reigns over to the team. Delegating downward – Employees closest to the work are usually in the best position to make sound decisions. Establishing and communicating boundaries – Create clear guidelines so middle-management knows where authority begins and ends. For example, if top management wants to know about problems with major accounts tell the team exactly when senior management needs to be informed of a problem. Clearly defining accountability – Make sure the lines of accountability are clearly defined and there is little or no overlap. If things go wrong, you will know where to go to fix them. Tying teamwork to individual compensation – Part of each individual’s compensation must be tied to how www.shop-sa.co.za

well the individual operates as part of the team. Use 360-degree feedback evaluations to allow team members to assess one another’s performance. Team Leadership Simply because someone is appointed team leader doesn’t mean he/she automatically knows how to perform the role. Invest in leadership training for your team leaders so they have the skills they need from the very beginning. By providing leadership training, you let employees know that you are committed to making sure the team has strong leadership. Employees also see that they too may have a chance to move up in the organisation. Employee Understanding Employees need to understand that teamwork means smart business. A team atmosphere relies on everyone – not just the leader – to initiate projects, generate ideas and produce the results that will move the company forward. Communicate company objectives and the goals of the management team with all members of the organisation so that everyone is working towards a common end. Share team success with all employees when they happen so that everyone can see the benefit of working together. And remember that team building is not just a once-a-year off-site meeting. It is a continuous process that requires the commitment of senior management. You need to understand that, if your company is moving towards a teambased environment, you and all your employees are embarking on an entirely new way of life. m my office magazine

backup media

Secure your data!

Stop for a moment and consider just how critical it would be if you suddenly lost all your business data. Here’s how you can best ensure such a situation does not become a tragic reality.

usiness-critical data is the foundation of many functions within a company’s operations, be it finance, sales, marketing, or manufacturing procedures. Ensuring that this data is protected for long periods of time, and continues to be easily accessible, is a key requirement for both large organisations and small businesses.

It is also a requirement of governance policies and regulatory compliance standards. The Companies Act and the ECT Act provides strict guidelines for the control of the retention, transmission, processing and destruction of electronic records and communications. Across many industries data is required to be safely and securely stored for a number of years, including financial services, healthcare, government industries, and educational facilities. Sadly, and all too often, backup and archive policies are only implemented after a crisis of a data loss, be it fire, theft or hardware failure, and usually when it is too late to recover crucial information. Many individuals and companies back up their business information to memory sticks, external hard disk drives or perhaps another server. Automated tape libraries offer

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the highest capacity, most cost effective and portable solutions for long-term archiving and disaster recovery. However, since a backup system contains at least one copy of all data worth saving, the data storage requirements can be significant, and organising this storage space and managing the backup process can become complex. A data repository model may be used to provide structure to the storage and nowadays, there are many different types of data storage devices that are useful in assisting with large tamper resistant storage that meets compliance and rules for electronic record-keeping, yet still allows portability and access controls and automation of checks into the data’s ongoing integrity. Putting in place an automated system removes two common problems when it comes to data backup and archiving, namely human error and inefficient use of resources. Human error accounts for a large majority of failed or corrupted backups. Whether your business needs to speed up backup times, wants fast and frequent access to data, or has to improve disaster recovery capability and long term data retention, a tiered data protection strategy that combines the advantages of several different technologies offers an ideal solution that addresses all of the above needs. Your backup strategy requirements may be as simple as a sheet of paper with a list of all backup tapes and the dates they were written or a more sophisticated setup with a computerised index, catalogue, or relational database. However, before large quantities of data are sent to its storage location, Vol 97 - August 2013

b a c k u p mset rdai p a HP storage media allows for write-once data protection or re-writable disks. They also offer DL tape cleaning cartridges. Their Ultrium Data Cartridge is the highest capacity and best cost per GB of any current tape technology.

Canon’s M30 is a 30GB portable storage device for the EOS photographer on the move. Featuring a high resolution 3.7” LCD screen, it provides top-quality image review and secure storage in a durable body.

it requires selection, extraction, and manipulation. Many different techniques have been developed to optimise the backup procedure. These include optimisations for handling open files, live data sources as well as compression, encryption, and deduplication, among others. Some backup systems also offer automated backups and organisation into the repository through a series of incrementals, which uses reference points to check for changes and only backs up the new data. Alternatively, a differential backup, will copy files that have been created or changed since the last full backup, regardless of whether any other differential backups have been made since then. Instead of scheduled periodic backups, continous data protection immediately logs every change on the host system. Magnetic tape: Magnetic tape has long been the most commonly used medium for bulk data storage, backup, archiving, and interchange. There are myriad formats, many of which are specific to certain markets like mainframes or a particular brand of personal computer. Tape is a sequential access medium, so even though access times may be poor, the rate of continuously writing or reading data can be very fast. Hard disk: The main advantages of hard disk storage are low access times, availability, capacity and ease of use. External disks can be connected via local interfaces, or via longer distance technologies which can dramatically reduce the amount of disk storage capacity consumed by daily and weekly backup data. The main disadvantages of hard disk backups are that they are easily damaged, especially while being transported (e.g., for off-site backups), and that their stability over periods of years is a relative unknown. Optical storage: Recordable CDs, DVDs, and Blu-ray Discs are commonly used with personal computers and are generally www.shop-sa.co.za

associated with low costs. Some optical storage systems allow for catalogued data backups without human contact with the discs, allowing for longer data integrity. Solid state storage: Also known as flash memory, USB or memory stick, or secure digital cards, these carry relatively low capacity. A solid state drive does not contain any movable parts unlike its magnetic drive counterpart and can have huge throughput in the order of 500Mbit/s to 6Gbit/s. SSD drives are now available in the order of 500GB to TBs. Remote backup service: As broadband internet access becomes more widespread, remote backup services are gaining in popularity. Backing up via the internet to a remote location can protect against some worst-case scenarios such as fires, floods, or earthquakes which would destroy any backups in the immediate vicinity along with everything else, however internet connections are usually slower than local data storage devices. Residential broadband is especially problematic as routine backups must use an upstream link that’s usually much slower than the downstream link used only occasionally to retrieve a file from backup. This tends to limit the use of such services to relatively small amounts of high value data. Secondly, users must trust a third party service provider to maintain the privacy and integrity of their data, although confidentiality can be assured by encrypting the data before transmission to the backup service with an encryption key known only to the user. Deciding what to back up at any given time is a harder process than it seems. By backing up too much redundant data, the data repository will fill up too quickly. Backing up an insufficient amount of data can eventually lead to the loss of critical information. Either way, backup appliances can reduce the complexity and effort involved in deploying backup and are a great tool in a data protection strategy. m

advertorial

Custom designed

stamps, made in minutes. Turn text, signatures, graphics, logos and photos into pre-inked stamps

hether it’s for a new address, or a simple “faxed,” “fragile” or “paid” message, when your customer needs a rubber stamp they will be looking for a convenient, reliable source.

The Brother Stampcreator PRO SC 2000 is a commercial system that entrepreneurs can build into a major profit centre by turning signatures, graphics, text, clip art, photos and logos into pre-inked stamps while their customers wait. It’s an ideal solution for anyone in the stamp manufacturing business or in the related fields of printing, stationery, mailing centres, copy centres, office supplies or other personalised product or office equipment business, who wants to grow their bottom line. “With the Brother Stampcreator PRO SC 2000, you can offer convenience and high quality,” says Dale de Villiers, marketing and product planning, Brother International SA. “Your customer’s stamps can be made while they wait.” “It’s the perfect stamp solution for entrepreneurs who want to grow their existing business, and for start-ups seeking a profitable business opportunity through the creation of customised stamps,” says De Villiers. “Because the process is so quick, customers can order a stamp from a store, mall cart or pop-up shop, do their shopping, and collect it on they way out.” Pre-inked, refillable and fast drying “Stamps help people get through practically every job faster and easier, but no one ever plans ahead to buy a stamp,” says De Villiers. “However, when your customers need one, they need it now, and you can give it to them with the Brother Stampcreator PRO.” With the innovative Stampcreator PRO system, virtually anything that can be viewed on a computer monitor can become a custom designed, professional pre-inked stamp.

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A complete system The SC-2000 Processing Unit comes complete with Windows software, serial and USB cables, thermal ribbon cassette, 150 draft sheets and five stamps. The illustrated instruction manual and interactive tutorial will show you the way to use the system in great detail. A one-year warranty is included. Stamps are available in 11 different sizes and 4 colours: Black, Blue, Red and Green. All stamps are refillable with fast-drying ink. Stamps will last up to 50,000 impressions with proper re-inking. Three simple steps to producing instant stamps Whether you are an established stamp manufacturer, copy shop, express service or stationery supplier, or you are just setting up your own business, the Brother Stampcreator PRO creates pre-inked stamps speedily, making it the most margin-friendly on the market. In the past, in-house stamp production required hours of training and expensive equipment, but the new Stampcreator PRO produces stamps in just three simple steps: and the equipment is cost-effective. Design the stamp on your PC using the included software. Choose from over 150 stamp templates or custom design a stamp using clip-art, signatures, logos, and even photographs. Expose the stamp. The Stampcreator PRO connects to your computer allowing the user to print the stamp data just like printing a document. Then the user simply places the mount in the creation bay and closes the door. Assemble the stamp. In a matter of seconds the stamp is assembled and internal inking process is initiated. In 10 to 15 minutes the stamp will be fully inked and ready to use. For more information, contact Angela at angelan@kemtek.co.za

Vol 97 - August 2013

break room Acknowledgment www.aquaterracorp.ca

cuppa, Sir? Bet you didn’t know… that keeping employees hydrated can increase productivity in the workplace.

number of factors contribute to dehydration in the workplace: environment, amount of physical activity, diet and illnesses or health conditions. Even if you work in an air conditioned office all day, you can get dehydrated, and studies show that even slight dehydration can decrease employee productivity.

Most people think about drinking water only when they are thirsty. By then it may already be too late, with even mild dehydration having the ability to alter a person’s mood, energy level and ability to think clearly. A headache is one of the early signs of dehydration, along with feelings of tiredness and light-headedness. Headaches resulting from mild dehydration can often be relieved quickly (within 30 minutes) by drinking a tall glass of water and drinking an extra litre of water per day has been shown to help reduce headache duration and intensity in individuals who are susceptible to headache or migraine. Mild dehydration is defined as an approximately 1.5% loss in normal water volume in the body. Because about 65% of your body is made up of water, it is essential to keep your body functioning properly and to regulate body temperature. It flushes out wastes and toxins, helps digestion, lubricates the joints and eyes, and keeps skin healthy. Dehydration affects everyone, and staying properly hydrated is as important for those who work all day at a computer as it is for marathon runners, who can lose up to 8% of their body weight in water when they compete. Employees should be encouraged to drink water regularly in small amounts throughout the day rather than just responding to thirst or drinking at mealtimes. Office breakroom’s should offer a range of clean water sources, teas, coffees and juices as well as strategically placed water coolers in reception rooms and office intersections. Hand out reusable water bottles to keep on employees’ desks to remind them to drink water or encourage them to bring in their own desk filter jugs. Boardroom and sales meetings should always include an accompanying cup of tea, coffee, hot chocolates, chai’s, herbal teas, sports drinks or cups of soup to keep fluids up in the body during long think tank sessions. Alternatively, provide some healthy vending options, after all a 1% decrease in hydration levels can lead to a 20% decrease in productivity, which is ultimately affecting your bottom line. m

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Vol 97 - August 2013

ebooks

Addictive ebooks for astute readers

MampoerShorts, are crisp, punchy ebooks, written (mostly) by South Africans and aimed (mostly) at South African readers. Distilled by the country’s most engaging writers, they will fascinate, stimulate and inform. MampoerShorts, non-fiction e-books about contemporary South Africa, are shorter than printed books but long enough to tell the full story. They can be read on tablets, Kobo, Kindle, Gobii, phones, Macs or PCs. You can also download and read their titles from their Apple or Google Play apps. Visit them on www.mampoer.co.za

Quiet Maverick: Tim Noakes chews the fat By Daryl Ilbury Everyone loved Tim Noakes, the superstar of South African sports medicine – until he lost 18 kg, an experience he used to challenge what the experts are saying about food and dieting. Is Noakes right? If so, why do other scientists hate him so much? Find out why…

Full Circle: what the Proteas learned from Sachin Tendulkar by Tom Eaton Can we say that Sachin Tendulkar taught the Proteas how to bat? Not all by himself. But his influence has, nevertheless, been immense. From Hashim’s quiet adulation and hunger for greatness, to Jacques’s precision, the great Tendulkar has helped shape South Africa’s game. This is the history of South African cricket’s relationship with Sachin Tendulkar.

es that dar the taste oks an e-bo uth afric o s , g in ag arp, eng short, sh r.co.za

Nobody’s Business: a search for answers after a taxi murder by Thabo Jijana In 2003, Thabo Jijana’s father was gunned down in a scrap between rival taxi associations who had been forced to operate from a single rank. A decade later, Thabo faces up to South Africa’s most violent industry to try to figure out how and why his father was murdered. Thabo begins by trying to reconstruct the night the murder took place, but what he uncovers about the strife that has plagued this multi-million rand industry comes is more frightening than he expected...

Rainbow over Nkandla by Douglas Foster Call it Nkandla. Call it President Zuma’s birthplace and home. Call it many things, but don’t call it a compound or a homestead. Don’t talk about Nkandlagate or Zumaville. Douglas Foster spent a great deal of time with President Zuma while writing his book, After Mandela. In Rainbow over Nkandla, Foster takes readers into Nkandla before the renovations. We meet President Zuma in his spiritual home; we meet his brothers and his senior wife, MaKhumalo. We get a glimpse into why President Zuma cares so much about his birthplace, and find out why he’s so enamoured with land that shaped his life. m

ampoempoer.co.za www.m ma trator@ adminis

www.shop-sa.co.za

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personAbility Rexel Office Products South Africa, is the sole distributor for ACCO Brands (UK). Their brand portfolio includes GBC, Rexel, Nobo and Kensington and is represented in KZN, Cape Town, Port Elizabeth, East London, Bloemfontein and Namibia. The Rexel brand is over 60 years old.

Q&A

with Karmen Naicker

Executive 24/7

lease meet Karmen Naicker, National Marketing Manager of Rexel Office Products.

Tell us about some favourite memories of growing up? My childhood is filled with happy memories spent with family and friends. My gran lived with us so our house was always full of people, laughter, feasting and good times! At what stage of life do you find yourself at now? When you’re trying to be superhero in all aspects of your life it can be exhausting and finding that balance at times is difficult. I am glad to say I seem to have achieved a happy medium somehow. What is your life’s motto or personal brand? To be better today than my previous self. Use three words to describe yourself Straightforward, ethical, creative. What is your business philosophy? A desk is a dangerous place to view the world from.

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Briefly describe the highlights of your working career. Winning the shop-sa Mondi Ithabise Award for Marketing Campaign of the Year 2008 for Rexel’s Pink CANSA Campaign. Judging the OPSA/Rexel SA National Office Professional of the Year Award for the last 5 years. Assisting the CEO of Deloitte and Touche, Vassi Naidoo and his senior partners with marketing/eventing for their “crown jewel” accounts. What is the one thing you can’t do without? My Samsung Galaxy S4. Where will the most significant growth occur in the next few years? I believe that automatic shredding has revolutionised the shredding industry and growth will come from this gamechanging technology that Rexel has developed. Low force stapling and punching is another area where SA will follow current international trends. What is your favourite website? Facebook and rexelsa.co.za. What was the last new thing you bought? A curling iron. What is your favourite song currently? ‘Treasure’ by Bruno Mars. Do you have a hobby outside of work? Canvas painting when I find the time. What car do you drive and why? Mercedes C200 Compressor, it’s versatile for an executive mum. Favourite social beverage? Strawberry daiquiri. What is your favourite perfume?

Armani Code, Bvlgari, Dolce and Gabanna. I have a hubby that spends a lot of time on aeroplanes. Tell us something about yourself, we didn’t know. I wanted to be a TV presenter when I was a teenager. How are you ‘proudly South African’? I believe in destiny and that I was born in this country for a reason. I am proud of how far we have come as a nation and when I see how innocent and accepting my kids are of all people, it gives me hope for the future. We have a beautiful country and it can be what we want it to be, if we just play our part in moving forward and letting go of what we cannot change. Do you practise ‘greening the earth’ in your personal or business life? Yes, we shred and re-cycle all our paper at the office through Mondi and our ink cartridges are re-cycled with Green Office. We also embarked on an Eskom energy saving project. What has been your greatest lesson in life? Being the parent doesn’t mean that you are always right, if you listen to your kids you’d be amazed at how much you can learn from the way they see the world. m

Vol 97 - August 2013

arts & craft

Express Whether you’re brave enough to call yourself an artist or not, art suppliers continue to challenge the market with their stimulating variety of fine art tools available today.

e all know the only way to be good at something, is to practise!. Whatever your interest, method or technique, and whether young or old, there is always something new to learn when you step through the stationers’ doorway and into the creative flair of the art world.

Here’s the basic tools you will need to get started: Canvas: Start off trying your hand out on artist’s board, or wood such as Masonite, heavy paper or canvas paper pads before moving onto primed and stretched canvases, although they are convenient and come in a variety of sizes to choose from. Brushes: Usually, the same brushes can be used for oil and acrylic painting. Brushes for watercolour will be labelled as such. There are two basic kinds: bristle and “sable” brushes. Bristle brushes are harder and off-white coloured; “sable” are brown and much softer. Brush terms are: rounds, brights, flats and filberts, as well as those designed for custom uses, such as fan brushes. Rounds (rounded edges) are good for line www.shop-sa.co.za

work, and detail; brights and flats (square edges) are better for structural painting and massing larger, sharper areas, with the hairs on brights slightly shorter than those of flats. Filberts are good for linear painting and large masses. Sizes of brushes range from tiny to one or two inches wide. They are numbered on the handle - the smaller the number, the smaller the size (generally from 1 to 10 to around 16. Paint can also be applied with a palette knife for added effect. Paint: Choose from Acrylics or Oils. Oils come in two sizes, 37 ml and 122ml. The 37 ml size is good for general use; and the largest size is usually used for high-use white paint. Even white paint comes in several different types: zinc white, flake white, and titanium white. Each of these whites has certain properties useful for specific purposes. A starter palette will include titanium white, ivory black, cadmium red, cadmium yellow, cadmium green, either ultramarine or cobalt blue, yellow ochre, burnt sienna, and burnt umber, and then add specialty colours such as the metallic range. Varnishes can be used over oil paints to add gloss, add a protective coating and help the painting to last longer. When mixing your oil paints, use a medium, such as linseed oil or turpentine to thin the paint and enrich the colours. Alternatively, choose a paint set for beginners or hobbyists, also sold in art stores and office supply stores. Acryllics are water-based and cannot

be mixed with oil paints. They tend not to last as long in the tube as oil paints, but dry on the canvas a lot faster and can be bought in jars in liquid form. Unlike oil painting which can be reworked over and over again to meet your final piece, water colours and inks can be less forgiving to errors on the page and paint by numbers kits are a good way to start. Palette: Palettes can be purchased ready to use, in wood, metal, plastic, glass, and paper. Paper palettes come in a pad form and are convenient (less cleaning required) and are disposable. Easel: Easels come in a wide range of styles, sizes, materials, and prices. Wood is the traditional material, and usually preferred by artists spending a lot of time on a piece. Aluminium easels are portable, lightweight, and generally cheaper. All adjust to height and position and size of each individual canvas. Digital: If you want to paint on the move and use your art digitally, or are an illustrator or graphic artist, then the iPad art apps are for you. Custom apps are available for sketching, painting, prototyping and annotating photos. Invest in a good stylus and try them out. Great choices include SketchBook Pro by Autodesk, Adobe Ideas or Bamboo Paper. m

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electronic furniture Acknowledgment Yesh Surjoordeen is the PPS Computing Category Manager for HP South Africa.

things to consider when buying a laptop

You need a new laptop – but given the dazzling array on offer, how do you make the right choice? HP South Africa’s Yesh Surjoodeen has some pointers.

Weight and form factor Today’s laptops vary in size and weight, so it’s safe to assume that the bigger they are, the heavier they get. While an average 2kg+ Notebook may not seem too heavy initially, consider the time you spend with your laptop. If you spend more than half your time travelling, on campus or at clients, an Ultrabook would probably be the best option. Ultrabooks do not have CD Rom drives, so if you need to copy CDs or load software, you should probably invest in an external optical disk drive. However, with cloud back-up and free storage space readily available, many people find limited demand for an optical drive in their everyday use. Battery life Battery life should be high on your list of factors to consider, especially if you’re not at a desk all day. Many modern laptops and Ultrabooks now offer up to 9 hours’ battery life. You may just need it. Performance Entry-level Celeron processors will do fine for users who are simply going to do basic word-processing. But if you are like most people, with several applications or multiple spreadsheets open at any one time, and connected to the Internet and consuming content online all the time, an Intel i3 processor and upwards is a good starting point. Connectivity and price You need to be connected one way or another. Don’t trade down on this. Your notebook should have connectivity with at least a wireless LAN and in addition a 3G option (either built-in or added with a 3G/LTE USB modem).

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Even though connectivity costs will be an addition to your monthly budget, it is an essential spend for you to enjoy the benefits of your notebook. Rather budget up to future-proof your purchase, even if it means you need to consider a data plan or a bundle offering as the way to purchase your notebook. Either way you look at it, you will use data each month and over time it will escalate. Storage Whilst apps and tablets seem to be the automatic alternative to notebooks, be cautious as the capability may be somewhat limited to your demands. If you need to store documents and keep tons of photos, music and movies, be sure you have sufficient space. Alternatively, consider Windows 8, which gives you the ability to switch between an app driven menu to the “older” desktop most of us are familiar with. Price Cheaper isn’t always better: consider your requirements before you spend and remember to shop around before you settle on one device. At the end of the day, whether you care to admit it or not, a notebook is an extension of you, considering it is the most visible piece of electronic equipment you will have in your possession. After you have decided which Notebook is right for you to purchase, consider an extended warranty, antivirus and Microsoft Office software as being the next three things you will spend on the notebook after you have opened the box. These are additional costs that you need to factor in when you’re setting your budget up front. m

Vol 97 - August 2013

SHOPPING for Stationery? NEED Office Products delivered to your door? LOOK no further… My Office magazine – the only accredited publication for the office products industry is mailed monthly to office professionals across South Africa. Register on www.shop-sa.co.za to receive your free magazine subscription. • Learn about cutting edge office technologies • How to work smarter and faster and with best business practise • Get updates on events, promotions and latest offers • Be inspired by the hottest trends in interiors, furniture, and workplace ergonomics • Do business with accredited industry suppliers. Connect to the largest and most comprehensive database of likeminded professionals in the workplace environment.

Join this expanding community of office professionals, managers, procurement buyers and business owners now when you register on www.shop-sa.co.za

My Office magazine is the official publication of the Stationery, Home & Office Products Association of Southern Africa.

o.za www.shop-sa.c

company news Casio has released a new range of environmentally-friendly cash registers that come in pink, black, blue and red enabling retailers to complement the theme and character of their shop. The SE-G1 has lowpower consumption, is manufactured using recycled materials and is suited to retailers with limited counter space. With an ergonomic design and an anti-microbial keyboard (ISO 22196) to reduce the risk of bacteria, it is also easy to set-up and program. The single thermal printer (58mm) has a “drop & load” paper function and the cash register screen has two 25mm large-character LCD screens, one for the user and the other for the client. Contact Wally Solomon at Casio on 0113148888 or visit their website www.jamesralph.co.za

Corporate coffee bars get hype The Daily Buzz, an upmarket chain of corporate coffee bars, celebrates its seventh birthday this month and the opening of its seventh coffee bar. Joint owner-directors, brothers Chris and Andrew Brown, who came up with the idea of providing premium coffee in the workplace attributes part of their success to having had – and implemented – a good idea at the right time. The Daily Buzz currently provides the ultimate in-house coffee experience to a number of blue chip corporates, offering premium coffee, scrumptious food and exceptional levels of service in a location that’s close enough for staff to grab a great coffee and a muffin and be back at their desks in a minute. Says Chris Brown: “More South African professionals are looking for a great specialty coffee in a trendy and convenient spot without having to stray too far from the office. One of our aims was to provide the perfect location to break away from those everyday pressures. We have structured our coffee bars so that they mostly work on a ‘grab and go’ basis, allowing employees to take a short break away from their desks without having lost too much time.” The brothers opened their first coffee bar in August 2006 on the trading floor of the Investment Bank at Standard Bank head office in Johannesburg. Seven years later they are receiving entrepreneurial kudos for all their hard work. Concludes Andrew Brown: “Small businesses have their own unique place in the economy, obviously by providing work for their employees as well as being traditionally open to innovation, new ideas and the accessible use of technology. We are proud to think that we are making our own contribution to South Africa’s growth and economic well-being.”

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New face for Rexel PE Rexel has said a fond farewell to Brian Saunders, who has retired as their agent in Port Elizabeth. Shaun Kolesky has taken over from Brian and he shares some of his ideas on his new undertaking: “I joined Courlanders Agencies in January 2006 after working in sales for a company in Cape Town where I got my current experience in the trade. My responsibilities to date have been handling agencies which we represent in luggage, footwear and the FMCG industry. Over the past seven years at Courlanders Agencies I have been working closely with Brian on Rexel, servicing the Garden Route area. I have come to know the brand very well and am very excited with the new challenges which lie ahead. We at Courlanders feel that there is a great potential for our business to grow in the industry. “With this in mind, and after discussion with my Director Rod Lumsden, we have appointed Alan Wrankmore to join our company. Alan will be assisting me with my existing responsibilities, leaving me more time to concentrate on Rexel. I look forward to continue building on the good relationships we have with our customers that Brian has developed over the years representing Rexel and Courlanders. Going forward, my aim is to service all existing customers with the best service that I can provide. At the same time I will be focussing on finding new business, as Rexel has expanded its range of items carried under the Rexel brand.”

Remember Secretaries Day on the 4th of September 2013 and show your appreciation for all the support your office professionals provide for you, throughout the year!

Vol 97 - August 2013

company news

Web Buttons

Climbing the AZ ladder Congratulations to Paul Naidoo on his new position as Managing Director of AZ Trading. Paul joined AZ Trading five years ago as a service manager. Joining a small company was definitely new to Paul but became an inspiring challenge for him. Paul is certainly a corporate man and this is evident in the way he manages his clients, be it Nedbank or the Spaza shop down the road. Paul, in the past five years, has enjoyed two promotions and now this third promotion to Managing Director. He has achieved these positions through commitment, dedication and perseverance. AZ Trading and shop-sa wish him well in his new role and know that, with his team, he will achieve all the new goals he sets going into the future.

www.parrotproducts.biz

Tshwane Metro pays R10 per pencil The Tshwane Metro is paying too much for goods in order to benefit certain providers, Beeld reported recently. Orders on Tshwane’s internal SAP computer system revealed that the Metro’s purchasing department was not paying anything close to market-related prices for stock, the newspaper said. This despite Tshwane’s mayor Kgosientso Ramokgopa’s recent undertaking during his budget speech to ensure that the metro focused on measures to give residents value for money. In an internal memo, chief purchaser Silas Mashaba told buyers “not to worry about prices, but make sure there is stock”, the newspaper reported. On June 5, five 40mm galvanised pipes were ordered at a cost of R21 600, or R4 320 a pipe. According to Beeld, the same pipe could be purchased for R439 at Plumblink in Garsfontein. On June 18, the metro placed an order for 1200 Staedtler Tradition

www.chafrica.co.za

HB pencils at R10 a pencil, when three of the same pencils could be bought at Pick n Pay for R14.99. On June 14, the metro placed an order for 80 steel-handled garden spades at a cost of R250 each when similar spades could be bought at most hardware stores for between R130 and R140. The names of the providers and their vendor numbers were known to Beeld. An anonymous, senior official in the purchasing department reportedly said certain suppliers were blatantly given preference. “The price at which stock is purchased, is just a side issue. The bigger issue is with whom the municipality does business.” According to Beeld, Tshwane Metro spokesperson Blessing Manale said purchasing departments usually considered the lowest price, but also looked at other factors such as reliable supply chains, product comparisons and quality. He also said he could not confirm Mashaba’s memo. Source: City Press

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email: sales@redfern.co.za

THE LABEL SPECIALIST Stick with the best!

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eco news

GREEN SPACES Reinventing office spaces The quick expansion of social and mobile technologies is creating a widely distributed workforce. To better suit employees who come into offices more sporadically, some companies and design firms are testing radically new and more efficient - configurations for physical offices, and betting that improved technology will make the experiment more successful than similar ones in the 1990s. A project at the headquarters of Cisco Systems in San Jose, California, for example, overthrows decades-old conventions about office space. Called Connected Workplace, it replaces individual cubicles with open clusters of wheeled desks that belong to groups, not individuals; personal belongings are largely confined to lockers. There are no PCs at the desks, because the employees who use the space use mobile technologies, including the Cius tablet, which Cisco sells to businesses. Rick Hutley, a Cisco vice president, chooses his desk according to which colleagues are present and what’s on the day’s agenda. Then he docks his Cius to a port on the desk that includes a phone handset. The tablet handles voice and video calls whether it’s docked or mobile, and it can be used to share documents at meetings. It can also be plugged into a monitor and keyboard to be used like a full PC. If he needs to make a private voice or video call, he can step into one of the rooms at the edges of the cluster. Hutley says: “You can walk around with your entire world with you in this device. My laptop would often stay on my desk, but the tablet never does.” Employees can also participate in the company’s corporate social network, Quad, which is accessible on the Web or through the iPhone, iPad, or Cius. People can post meeting requests, give status updates on projects, and quickly get in touch via instant messages, voice calls, or e-mail. Cisco’s vision is an example of a broader effort to reshape office technologies and environments. Prith Banerjee, leader of Hewlett-Packard’s research arm says, “We used to have boring stuff at work and more interesting technology at home. Now office technology will make use of the same cool experiences and interfaces.” Among other things, Banerjee predicts that flexible, paperlike colour displays will blur the boundary between phones and tablets in the next few years, creating mobile

devices even better suited to serving as an entire office in your pocket. Such changes could save a lot of money. Cisco’s project, for example, was launched after an internal study found that cubicles were vacant two-thirds of the time while people roamed the campus or worked remotely. Company calculations hold that the building used for the project can accommodate 140 employees, up from 88 in designs used in a traditional Cisco building, and that real estate costs would drop by 37 percent. Over the long term, Cisco hopes to save on health costs, too, because people who move around more frequently are less likely to suffer ergonomic problems. The company is planning to study whether the more mature technology of today can conquer resistance that hobbled previous attempts by companies to create offices where no one has private space. Meanwhile, office design firms are stepping in with complementary ideas. Steelcase, for example, is building office installations that allow for spontaneous meetings and collaboration in open areas. Mobile-device ports are integrated into conference tables or semiprivate pods, and some allow people to take turns projecting data on a common screen. m

eco news

Greener wellness in the office Green walls are becoming a popular feature in office design. This is prompted by limited office space, a growing awareness of a healthy working environment and peoples’ yearning for natural greenery as large blocks of flats replace suburban gardens. People have a growing need to incorporate natural elements in their place of work. The environmental benefits of Green wall installations have been well documented internationally. Today, many businesses welcome the associated cost-reducing benefits. The Green wall concept combines indoor vegetation and traditional office partitioning, establishing creative landscapes. Their design facilitates creative seasonal changes to the landscape. The Green wall system incorporates a trough enclosure, a cover and a modular system that allows individual irrigation, fertilisation and plant replacement if needed. You can choose plants with foliage to suit a given environment and adapt a watering schedule to their needs. Like exterior green walls, interior green walls also save on energy usage both in summer and winter. Through transpiration, plants cool their surroundings. Studies have shown that a green wall, filled with hundreds of plants, can reduce room temperatures by up to 45 degrees F and cut electric costs by 20 percent. In winter, the extra layer of air, between the wall

of plants and the building wall, acts as insulation and reduces escaping heat and incoming cold air. Studies have further shown that plants reduce stress and enhance the general well-being of people. Green wall systems therefore not only create a lovely peaceful environment to work in, but also increases employee productivity and reduce sick days. Nathalie Leblond, communication manager of Ambius, a division of Rentokil Initial which installs Green walls, says they are ideal space dividers for open space offices and reduce noise levels. “They also improve the working environment by absorbing carbon dioxide and producing clean oxygen. “Green walls can also be adapted to cope with the structural dilemmas associated with small spaces.You can construct a GreenWall with as little space as one square metre and it is fun to put plants up a wall! “Green walls are also ideal for events or promotions where you want to decorate small cubicles and attract attention. They also enhance the corporate image of a company, hotel or resort and are décor compliant. They cover large spaces without being patchy.”

The best performing plants for Green walls are: Asplenium nidus Nephrolepis excaltata Ficus pumila Scindapsus aureus For more information about GreenWalls please visit www.ambius.co.za m

crime alert Acknowledgment EconoBEE’s managed services offer a high quality streamlined step-by-step approach to becoming BEE compliant. Contact Keith Levenstein CEO of EconoBEE on Tel: (011) 483-1190, Email : info@ econobee.co.za or visit their website www.econobee.co.za

B-BBEE Bill Passed – Jail Term for Fronting

he B-BBEE Amendment Bill has been passed in parliament. It now goes to the Council of Provinces before the President signs it into law.

As with any new legislation, it must be tested in a court of law, but there are aspects of the bill that companies need to be aware of. The bill provides penalties for fronting: up to 10 years in jail and a fine of 10% of the company’s turnover. ‘Fronting practice’ means a transaction, arrangement or other act or conduct that directly or indirectly undermines or frustrates the achievement of the objectives of this Act or the implementation of any of the provisions of this Act, including but not limited to practices in connection with a B-BBEE initiative. It is important to look at what The Act states: (a) in terms of which black persons who are appointed to an enterprise are discouraged or inhibited from substantially participating in the core activities of that enterprise; (b) in terms of which the economic

benefits received as a result of the broadbased black economic empowerment status of an enterprise do not flow to black people in the ratio specified in the relevant legal documentation; (c) involving the conclusion of a legal relationship with a black person for the purpose of that enterprise achieving a certain level of broad-based black economic empowerment compliance without granting that black person the economic benefits that would reasonably be expected to be associated with the status or position held by that black person; or (d) involving the conclusion of an agreement with another enterprise in order to achieve or enhance broad-based black economic empowerment status in circumstances in which— (i) there are significant limitations, whether implicit or explicit, on the identity of suppliers, service providers, clients or customers; (ii) the maintenance of business operations is reasonably considered to be improbable, having regard to the resources available; (iii) the terms and conditions were not negotiated at arm’s length and on a fair and

reasonable basis; ‘knowing’, ‘knowingly’ or ‘knows’, when used with respect to a person, and in relation to a particular matter, means that the person either— (a) had actual knowledge of that matter; or (b) was in a position in which the person reasonably ought to have— (i) had actual knowledge; (ii) investigated the matter to an extent that would have provided the person with actual knowledge; or (iii) taken other measures which, if taken, would reasonably be expected to have provided the person with actual knowledge of the matter.’’ This follows the general principle that “ignorance of the law is no excuse”. A CEO cannot use as an excuse that his consultant, PA, HR expert or verification agency did the work and he does not understand the issues involved. If a BEE certificate comes from a company, the bill recognises that this is an important document that the CEO “ought” to have seen and been aware of. m

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Vol 97 - August 2013

business savvy Acknowledgment Andy Beal, www.forbes.com

The 10 Unwritten Laws of Reputation Management You sell a product or service. You have customers. You need reputation management. Law #1 – Everyone has an online reputation We all have an online reputation to maintain. Don’t believe me, go ahead and “Google Yourself”. Even if you don’t find anything written about you, then that’s still your reputation – or lack thereof. In 2013, you should make sure that what’s found in Google, Facebook, Twitter et al is something you’d be equally comfortable showing your mom or your boss! Law #2 – Your reputation is an extension of your character It doesn’t matter how hard you work on managing your reputation, it will only ever be as solid as your actual character. Tiger Woods had a reputation of being the greatest golfer – and a family man. His character revealed otherwise. As Abraham Lincoln once said, “Character is like a tree and reputation like its shadow. The shadow is what we think of it; the tree is the real thing.” Law #3 – Every reputation has an Achilles heel While Toyota may have spent years telling us that its cars are the most reliable in the world, sticking gas pedals told a different story. In fact, even though Toyota tried to deny the increasing incidents of sticking accelerators, its customers were the ones steering the car manufacturer’s reputation in another direction. Instead of denying the issue, Toyota should have been the first to recognise it! When you recognise and acknowledge your weaknesses, before your customers, you have the opportunity to craft a response before the public outcry. Do you know your reputation’s weakness? Law #4 – Listen twice, act once Spend twice as much effort on listening as you do responding. It’s too easy to simply jump in and reply to that tweet or Facebook post – without fixing the underlying problem. Instead, you should spend

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time actively listening to the feedback you’re collecting about your reputation. Listen for trends. Listen for opportunities. Listen, listen, listen – ok, that was three listens, but you get my point. When you actually take on board what your stakeholders are saying about your reputation, you do more than just fix a problem, you make sure you fix the underlying issue that created the problem in the first place! Law #5 – A crowd is louder than a solitary voice At some point every company realises the power of the crowd. You’ve heard of “crowd sourcing” right? Well, I call this “crowd voicing.” Simply put, your reputation is going to be far greater shaped by a crowd of opinions than one single voice. Your choice is to determine whether you want that crowd to be a choir or a lynch mob? By being proactive, by loving and nurturing your online community, you can build a harmony of satisfied customers – all willing to say great things about you. Alternatively, you can ignore your customers and wait until they become so angry, so disgusted by your actions, that they rise up against you. Law #6 – If you build it, they will come It’s 2013, do you know where your customers are? Have you built them a thriving Facebook community? Can they receive customer service via Twitter? Do you have a blog that keeps them updated on all the changes with your products? If you build an official, company supported social network, then your customers will know exactly where to head, should they have a question or complaint. When I had an issue with a FedEx delivery, I was delighted to find dedicated support on Twitter! Law #7 – If you don’t build it, they will If you decide not to embrace your reputation stakeholders, then Vol 97 - August 2013

business savvy you run a huge risk that they’ll create their own community. Not so bad, if you happen to have a strong reputation – Apple gets by with no official social media effort. But, it’s generally not a good idea to stick you head in the sand and ignore those that want to share their experiences with you. If your customer wants to complain about your abusive customer service reps they may well head to Facebook or Hellopeter. If you don’t have an official presence then you are leaving these dissatisfied customers to define your reputation for you! Resolve to discover where your customers like to “hang out” and then make sure you’re hanging with them! Law #8 – Your reputation WILL come under attack No matter how hard you try, your reputation will someday come

under attack. It’s happened to me – and I’m a reputation management consultant! In fact, Oxford Metrica warns that during the next five years, 83 percent of companies will face a crisis that will negatively impact its share price by 20 to 30 percent. I’m pretty sure BP didn’t think such a crisis could happen to it – and that’s a lot of profit at stake! Law #9 – Being stubborn is more expensive than saying “sorry” Oh United Airlines, what in the world were you thinking? Seriously! It would have cost you $1,200 to fix Dave Carroll’s guitar, but instead you refused to take responsibility. Two music videos and 10 million views later, you ended up with a tarnished reputation and apologised anyway. Don’t make the same mistake as United. When you receive a complaint from a customer, look beyond your pride. Look beyond the immediate expense of making the customer happy. Instead, ask yourself, what’s the worst case scenario here? What’s the lifetime value of this customer – value that would be lost. How could this hurt future sales, new customer acquisition, and your reputation? I’m pretty sure United Airlines wishes it could go back in time and coughup the $1,200. Law #10 – Three strikes and you’re out Fool me once, shame on you; fool me twice, shame on me. Fool me a third time and you may as well kiss your reputation goodbye. The unwritten law here is that most customers will forgive you the first time you screw-up. Some, will forgive you a second time it happens. Get to the third screw-up and yerrrrr out! Companies rarely re-brand when they have a great reputation! When you make a mistake, make sure you learn from it, tell your customers you have learned from it, and make sure you never repeat it! m

how to

How to save on office supply costs

Looking to cut overheads? Learn to manage your stationery ordering procedures for less hassle and improved services from your trusted office products supplier.

uy in bulk Volume discounts apply for most office supplies and cleaning products. Stock up your supply cupboards with a carton rather than buying each item individually. For example: one 5 litre bottle is always cheaper than five 1 litre bottles. You’ll get the same quantity for less.

need bin liners at all. Involve your cleaning contractor in your waste management solutions to help separate your recyclables at the source. Buy brand recommendations only. While refillable ink cartridges may be tempting, they are never endorsed by brand owners and while they may save costs in the short term they can incur hidden costs of having to repair the machine (without warranty guarantees), and lower yields.

You can also save on freight costs, man hours and telephone calls by ordering your office supplies in bulk less frequently rather than with multiple smaller deliveries. While most suppliers provide delivery services for free, you will be helping to reduce carbon emissions and excessive road use.

Reuse and share amongst staff Why buy new when you can reuse? Designate an area in your stationery supply cupboard for sharing office supplies (like file folders, binders, tape dispensers or paper clips) that can be re-used by other staff when a person leaves. Organising the supply cupboard helps, too; you won’t end up investing in a new box of blue pens only to find the box you ordered last time hidden under a higgledy-piggledy pile of stationery. Have a core list of retail products and manage it. Have an authority to purchase, i.e. someone charged with purchasing, and make it their responsibility to keep controls in place.

Know your usage patterns Plan ahead and order in new supplies before they run out. This will help you avoid having to go out and buy a small amount at a higher cost to tide you over until a new order comes in. It will also mean that you can order smarter, and you will be less likely to overstock on stationery you rarely use or which tends to last a long time. Choose refillable office stationery and products Choose stationery that can be refilled; for example pens, correction tape, cello tape holders etc. Refills are cheaper to buy. Don’t buy cleaning products with single use containers. Choose concentrated cleaning products and add your own water. Re-fill and re-use spray bottles over and over and reduce packaging waste. Get rid of disposable cups and instead use attractive glasses at the water cooler. Choose bio-degradable disposable products when reusable options are impractical. Your under-desk bin liners won’t need to be changed as frequently if you dispose of your lunch wrappers, food scraps and drink containers in a central waste station in your office. Paper recycling bins don’t

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Choose your supplier or service provider well Don’t shop around every time. Do it once and do it well and review it every year. But don’t put up with poor service from your supplier while purely focusing on the price of the goods. Ask your office supplies provider to lock in prices on your most commonly used items in advance. Negotiate with your supplier as the more items you ask them to provide, such as coffee, tea, toilet paper, tissues and even alcohol, the better bargaining power you will have on your general office supplies. Request discounts if invoices are paid within 10 days of a print job or large stock order. Use less Avoid printing large amounts and spell check your documents before printing to avoid having to reprint. Print double-sided and on economy settings. Use scrap paper for Vol 97 - August 2013

how to printing where possible and appropriate. Recycle discarded paper by creating your own scribble pads with paper that has been printed on. Make your ink last longer by changing your computer’s printer settings to “black ink” only, and save on the cost of your printing ink consumables. If you’re printing out documents that only you’ll see, you probably don’t need colour ink or highpicture quality. Let your printer know up front how much of a specific paper you expect to use in the next quarter on outsourced print jobs. Once committed to the quantity, your printer can buy in bulk and provide you with cost savings. Committing to a certain paper usage is especially advisable when you have repetitive jobs, such as newsletters, which allow you to plan ahead very easily. Know standard price breaks The rule of thumb is: the longer the print run on your print job, the better the cost per unit will be. The same goes for paper prices. The more you buy, the better your pricing. So be aware of the general price breaks on offer: Get the designer involved in the best ways to use sheet sizes economically with the least amount of waste. To utilise your paper as best as you can, get your printer involved early on in the project and be open minded to adjusting the trim size of your piece.

Ask readers if they care Just like emailer and sms marketing provides opportunity to ‘unsubscribe’, offer the same service with your mail marketing. You will save on expensive printed marketing material that people may just be tossing straight in the bin. Give them a way to opt out with either a business reply card, a phone number to call or an e-mail address to contact. Consider your print strategy Before a purchase is made, assess the office printing needs and research all the options including your balance sheet and operational expenses. Requirements will vary depending on the size and type of the business. There is no point purchasing an expensive high-speed A3 colour multifunction device, when a monochrome A4 single function printer will suffice. Consider consolidating standalone fax and copier machines to one high-performance multifunction device. Consider a managed print services contract to avoid costs associated with ad-hoc supplies. Running a printer can be costly over time considering the cost of consumables, routine maintenance and servicing. Choosing a managed print service can help manage an entire printer fleet, offering reduced and predictable costs, automated consumables ordering, visibility into print activity and improved staff productivity. m

Scan the code to download the PHILIPS SpeechWorld iPad app!

Taking dictation to the next level

Know your paper grades Paper grades are based on brightness, opacity, formation, and run-ability. A good quality, brighter sheet is a more expensive sheet to make. When considering a paper purchase, ask your supplier for a printed sample of the sheet one grade below and compare cost to quality.

Breakthrough 3D Mic technology delivers best audio quality in any recording situation. Its robust yet lightweight stainless steel design offers perfect ergonomics for working over longer periods of time. Coupled with SpeechExec Pro software for efficient data management and a docking station for uploading your files, going from your voice to your text document has never been quicker.

Reduce page counts As corporates ‘green up’ they have started to reduce the overall page count of their projects. Anyone working with annual reports can vouch for this. Do they have to be so wordy and so many pages? Consider switching some of your projects to “on-demand.” Print brochures and booklets, as they are needed, in the amount needed at the time. Wash that mailing list An ‘unwashed’ database could see you sending the same brochure to the same client multiple times, because of finger or spelling errors, duplications or old address information. www.shop-sa.co.za

The all-new Digital Recorder

Powerhouse Dictation Systems Tel. 011 887 1056 Fax: 086 555 3833 Email: info@speech.co.za www.speech.co.za

product showcase

Rexel HD2300 Extra Heavy Duty Punch Black If you are looking for a heavy duty 2 hole punch that can cut 6mm holes, 8 cm apart through 300 sheets with ease, try the Rexel HD2300. This powerful machine incorporates hollow pin technology for effortless punching whilst adjustable paper depth and metal paper guides ensure total accuracy. Spare discs and replacement pins also available.

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Rexel Power Punch 150 Rexel’s 2 hole Power Punch 150 punches up to 150 sheets with 40% less force. The large handle allows for extra leverage and the self centering paper guide ensures accurate punching. Suitable for A4-B6 sizes. Spare discs and cutters are available.

Tel: 011 226 3300 Fax: 011 837 9489 Web: www.rexelsa.co.za

Rexel Power Punch 4 hole This Heavy Duty 4 hole Power Punch punches up 150 sheets with 40% less force. The large handle allows for extra leverage and the self centering paper guide ensures accurate punching. Suitable for A4-B6 size. Spare cutters and discs are available.

Tel: 011 226 3300 Fax: 011 837 9489 Web: www.rexelsa.co.za

Galaxy HOT ROLL laminator - LMF360 • • • • • • •

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Tel: 011 248 0300 www.koloksa.co.za

my office magazine

Vol 97 - August 2013

product showcase

WHOLESALER OF QUALITY ENVELOPES PEEL and SEAL We can be a preferred supplier to those who have a need for envelopes, we can be a preferred supplier of peel and seal envelopes to customers in sub Saharan Africa. We are based in Johannesburg , South Africa. We carry stocks of a range of international sizes envelopes such as C4 / DL / C6 / B5 / C3 / C5 etc in both manilla and white colour. We can even customise envelopes as per your requirements

Tel: 083 444 0959 • Fax: 011 869 7243 Email: narayantextiles@gmail.com NARAYAN WHOLESALER

Bonsaii Shredders AZ Trading introduces a new range of high quality, High Security shredders. The Bonsaii range of shredders are suitable for small office environments to large offices. These stylish innovative products feature industry leading shredder technology from Germany such as the Patented Cutting System, Advanced Touch Control System, Extended Shredding Periods, Low Noise, and Patented Cooling Technology. The cutters are ultra- durable with a solid core and provide the ultimate high strength cutting edge performance. With warranties ranging from 3-7 years on models, this is definitely a brand that offers great quality and better value.

Tel: 086 111 4407 / 011 7928919 Fax: 011 7929732 shopsa@aztradingcc.co.za www.aztradingcc.co.za

Create Special Documents just like YOU!! YOUBIND is a user friendly and economical Binding system, used to bind documents in a original, safe and ecological way. YOUBIND is a cardboard type of binding that can be printed and personalized, using only a simple ink-jet printer! Print your chosen image on the spine of the comb and you will always have an elegant and professionally bound document that speaks about you. The YOUBIND 100, binds documents that have been pre-punched on your standard Plastic Ring Binder, up to 100 sheets. For more information on the YOUBIND go to www.youbind.it

Tel: 086 111 4407 / 011 7928919 Fax: 011 7929732 shopsa@aztradingcc.co.za www.aztradingcc.co.za

For recording your precious memories of loved ones

® Tel: 011 433 1808 • Fax: 011 433 8863 Email: ledgersy@iafrica.com www.ledgersystems.co.za

w w w . s h o p - s a . c o . z a

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debt alert

Reckless lending The National Credit Act requires that a credit provider must carry out a financial assessment to determine the extent or amount of credit that a credit applicant can afford before entering into a credit agreement with the applicant. In performing an affordability assessment, a credit provider must determine and take into account the following: • whether the applicant has a general understanding and appreciation of the risks and costs of the proposed credit, and of the rights and obligations of a consumer under a credit agreement; • the applicant’s debt repayment history; • the applicant’s existing financial means, prospects and obligations; and • whether the new credit agreement will cause the customer to become over-indebted. If a credit provider fails to do an affordability assessment before advancing credit to someone, the credit provider could be guilty of entering into a reckless credit agreement and if an agreement

Reckless lending is a claim that is available to debtors if they believe and can prove that a creditor has advanced credit to them without adhering to the National Credit Act. is declared reckless it may be fully or partially unenforceable, and the credit provider may lose all or part of the money advanced. The Courts may set aside all or some of the consumer’s obligations to repay the debt under the reckless agreement. It is important however that when the consumer is applying for credit – they must be open and honest and not conceal the fact that they are applying for credit in order to try and get out of debt for example – applying for another credit card in order to pay off a previous credit card debt – full disclosure and honesty is always a requirement when applying for credit. It has however been found that credit providers have not been lending money responsibly and unfortunately this has added to the increased number of defaulting debtors and impaired judgements – as per the statistics published by the National Credit Regulator. Should a consumer feel that they have been granted credit recklessly they must approach a debt counselor or the National Credit Regulator for assistance. m

WinThis

win this

Send your entry to competitions@shop-sa.co.za with your contact details and the name of the product in the subject line.

r will ky reade tay, One luc ts h a six nig kfast receive a e r d and b on a be kwell c o R t the a , is s d a b Hotel an All-Suite valued at nts, Apartme 000. R15

Cape Town’s answer to memorable holidaymaking and business-building. Surrounded by iconic views and located in Cape Town’s trendy De Waterkant Village in Greenpoint, The Rockwell All Suite Hotel & Apartments offers the ideal business accommodation in Cape Town, with all the views, luxury and features you expect from a 4 Star Hotel. Expansive and stylish, double-level apartments offer a combination of bedrooms, multiple bathrooms, a separate fully-equipped kitchen, and spacious dining room and lounge with satellite TV and Wifi internet, perfect for entertaining. Each apartment has a private, generous balcony. For guests opting to treat themselves to a meal or drinks outside of their suites, The Rockwell offers a fully licensed Restaurant and uber stylish Bar Lounge catering for breakfast to lunch to dinner to room service and anything in between. State-of-the-art conference and meeting facilities can host large conferences or product launches, to more intimate board meetings or casual brainstorming sessions. Equipped with modern data projectors, TV and WIFI, and with parking facilities for up to 300 vehicles, the Executive Conference Venue comprises two separate rooms flowing from a private Reception / Welcoming Area. A private gym with state-of-the-art cardio and strength training equipment and an indoor heated pool caters to those dedicated to their fit regime The Health and Beauty Treatment Suite is an added treat for guests looking for an array of professional massage treatments to rejuvenate mind and body. Oozing chic contemporary allure with a touch of modern pizzazz, The Rockwell Hotel offers you a home away from home. 32 Prestwich Street, Greenpoint, Cape Town 021 421 0015 | www.rockwellhotel.co.za

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punchline

Giggle gags... Send us your funniest caption for the photograph below and you stand a chance to win a Rexel Laminator GBC Fusion 1100 A4 valued at R2 000. Send your Punchline and contact details to competitions@shop-sa.co.za with Punchline in the subject line.

Win

The Rexel Laminator is 33% faster than competitor machines, taking just 45 seconds to laminate a standard A4 pouch or 80 pouches per hour, with an additional cold setting for heat sensitive documents. Other features include: • Automatic switch off after 30 minutes of inactivity. • Exit tray keeps pouches straight as they come through the heated rollers for a perfect, warp-free finish • Incorporates SureFlow™ Technology reduces jamming significantly for stress-free laminating and maximum productivity • Laminates up to A4 size including ID cards, notices and certificates • Modern, compact design easy to move around and suits most office and home environments • Single touch button interface: simple to use, no previous experience required • Three heat settings accepts 2 x 75 micron (150 in total) • pouches, 2 x 100 micron (200 in total) and 2 x 125 micron (250 in total).

WIN ME Winning caption July issue AAAAH!!! The electronic lipstick machine attacked me! - Madeleine Lottriet

my office magazine

Vol 97 - August 2013

shop-sa Buyerâ&#x20AC;&#x2122;s Guide Everything you need at your fingertipsâ&#x20AC;Ś Product categories are listed alphabetically. See full contact details on page 49.

How to...

Include your details in this Guide

For a nominal fee please contact Wendy Dancer on 011 880 1147 or email: wendy@shop-sa.co.za

Company Name only - R65 Additional words - R14 per word

Source products here A ADDING MACHINE, POINT OF SALE AND MACHINE ROLLS BSC Stationery - Treeline PaperGeni Rotunda ADHESIVES, GLUES AND SPRAYS BIC South Africa (Pty) Ltd - Correction Fluid, Glue sticks & Super Glue BSC Stationery - Treeline, BIC, Bostik, Ponal, Pritt, Pentel, Staedtler Palm Stationery Manufacturers - New Wave Freedom Stationery - Marlin ADHESIVE NOTES 3M SA PTY Ltd - Post-it ® BSC Stationery - Stick ‘n Notes

ART, CRAFT, GRAPHIC AND DRAWING MATERIALS BSC Stationery - Treeline, Pentel, Pilot, Henkel, Bostik, Staedtler, CTP Stationery - A4 coloured poster boards Freedom Stationery - Marlin Max Frank - Uni, Artline Pentel S.A (Pty) Ltd. - Oil pastels and watercolour paint

B BAGS AND CASES BSC Stationery - Treeline, Penflex, Gotcha, Staedtler Flip File - Business cases. Freedom Stationery - Space Case and Marlin Global Bag And Sportswear Manufactures Custom schoolbags ,tracksuits Kolok - Kenton Topmark - School Bags, Laptop Bags, Pencil Cases, Sports Bags, Luggage BATTERIES BSC Stationery - Eveready Nikki Distributors - Duracell Batteries Nikki Distributors - Energizer Batteries

BIN RANGE Krost Office Products

BINDING ACCESSORIES AZ Trading - Plastic Comb, Wire, Thermal & Covers Beswick Office Products - Fellowes BSC Stationery - Treeline, Rexel CTP Donau - Donau files and slide binders, A4 poster board Martin Yale Africa - Comb, Wire Parrot Products - Parrot Comb Binding Machines Rexel Office Products - Rexel and GBC W Vos & Co - Renz covers & combs, ringwire BINDING MACHINES AZ Trading - DSB, Neorel Beswick Office Products - Fellowes Martin Yale Africa - Martin Yale Parrot Products - Parrot Comb Binding Machines Rexel Office Products - GBC and Rexel ranges W Vos & Company - Renz. BOARDS BIC South Africa (Pty) Ltd - BIC Velleda School Whiteboards BSC Stationery - Bestboards, Pentel, Pilot, Artline, Penflex CTP Stationery - Flip Chart Pads Hortors Stationery - Legal Notices i.e. Basic Conditions & OSH Act and Leave and Absence Chart Freedom Stationery - Marlin Max Frank - Artline Flipchart Markers, Artline, Maxi whiteboard markers Palm Stationery Manufacturers - New Wave Parrot Products - Full range of boards and accessories. Custom boards printed to your specification. Rexel Office Products - NOBO whiteboards, pinboards, easels and accessories BOOK COVERS CTP Stationery - Poly Prop Donau heavy duty covers Empire Toy & Stationery - Butterfly paper Freedom Stationery Gordon’s Productions - contact paper woodgrain, marble, pattern designs. Magic cover back to school clear and coloured self

Effortless binding with perfect my office magazine 50 results

adhesive paper. (4M rolls, A4 and lever arch). Plastic coated brownkraft rolls and pre-cut polythene covers. Grafton Paper Products Palm Stationery Manufacturers - brown paper rolls, poly rolls, gift-wrap RBE - Papersmart BOOKS AND PADS BSC Stationery - Treeline CTP Stationery - Impala and premier books and pads Freedom Stationery - Manufacturers Hortors Stationery - Legal registers Impala Vuwa Stationery Manufacturers Palm Stationery Manufacturers Power Stationery - Powerstar RBE - NCR Business Books BOXES AND CARTONS Beswick Office Products - Bankers Box to Boxes and Cartons CTP Stationery - Archiving Systems Rexel Office Products Specialised Filing Systems - Archive and Off-Site Tidy Files - Acid free archiving products

C CALCULATORS BSC Stationery - Treeline, Kaiser, Sharp Freedom Stationery Kolok - HP Nikki Distributors - Truly calculators Palm Stationery Manufacturers - New Wave Power Stationery - Powerstar Rexel Office Products - IBICO CALENDARS CTP Stationery - Diaries assorted sizes

CALLIGRAPHY Max Frank - Artline

Vol 97 - August 2013

CombBind C12

CombBind C20

CombBind C340

CombBind C150 Pro

buyer’s guide Canteen Kolok - Tea, Coffee, milk etc, Sunbeam(appliances), Cleansui (water filters and refills) Carbon Paper and films RBE - NCR Business Books CD’S, DVD’S AND DISKETTES Kolok - Verbatim, Kenon

See page 46 for contact details CORPORATE STATIONERY & GIFTING Star Stationers and Printers CRAYONS AND CHALKS BSC Stationery - Treeline, BIC, Henkel, Faber Castell, Staedtler Freedom Stationery - Marlin Palm Stationery Manufacturers - Chalks and Crayons Power Stationery-Powerstar

CLIP BOARDS CTP Stationery - DONAU brand Parrot Products - Masonite and whiteboard

CLIPS, FASTENERS AND PINS Freedom Stationery - Marlin Grip Binders Essentials, Stephens, Penguin Tidy Files - Filing solution

DESK SETS AND ACCESSORIES BIC South Africa (Pty) Ltd - Desk Set Solo Delux BSC Stationery - Treeline Freedom Stationery - Marlin Krost Office Products Ledger Systems - Falcon Products Rexel Office Products - Rexel Eco Range

COLOURING BOOKS Empire Toy & Stationery - Empire books Freedom Stationery - Marlin Palm Stationery Manufacturers - New Wave COMPUTER ACCESSORIES Beswick Office Products - Fellowes Kolok - Verbatim, Kenon Krost Office Products Pyrotec - Tower Inkjet-laser labels, business cards and photo paper COMPUTER CLEANING Beswick Office Products - Fellowes Pyrotec - Tower computer cleaning range Kolok - ComputerCare COMPUTER CONSUMABLES CTP Stationery - Full range of DONAU files KMP - for computer consumables Kolok Unlimited - Penguin (Ribbons, Toners, Inkjets,) ,Till and fax rolls Redfern Print Services - Redfern inkjet/laser/ copier labels and a full range of stationery labels

COMPUTER HARDWARE Kolok Unlimited - Blazer UPS systems, Geha (Interactive white boards)

www.shop-sa.co.za

WireBind W20

MultiBind 230 Comb & Wire

DIARIES, PLANNERS AND ORGANISERS CTP Stationery - CTP Brand Hortors Stationery - Legal diaries Rexel Office Products - NOBO planners, refills and T-card kits South African Diaries - For all your diary needs DICTATION - TRANSCRIPTION Olympus Audio S.A - Digital Voice Recorders, Transcription Kits and Accessories. Powerhouse Dictation for Philips - Dictation, transcription, meeting recording, mini-tapes, foot pedals, accessories DRAUGHTING AND DRAWING OFFICE SUPPLIES CTP Stationery - A4 Poster Boards

E EMBOSSERS AND ENGRAVING Rubber Stamp & Engraving Co - Ideal & Trodat Embossers (pocket, desk and electronic), Trotec

ENVELOPES AND MAILING BSC Stationery - Leo Envelopes, Jiffy CTP Stationery - Commercial envelopes Global envelopes Grafton/Star KZN ENVELOPES Merpak Envelopes - Simplistic, full range of printed and plain envelopes Narayan Wholesaler - Wholesaler of Quality Envelopes, Peel and Seal PaperGeni RBE - Papersmart ERASERS & ERASING / CORRECTION FLUIDS BIC South Africa (Pty) Ltd - Tippex tape, bottle and Pen BSC Stationery - Treeline, BIC, Artline, Faber Castell, Pentel, Pilot, Staedtler, Pritt Freedom Stationery - Marlin Max Frank - Uni Palm Stationery Manufacturers - Tape/Erasers Pentel S.A (PTY) LTD - Hi-Polymer and Ain eraser, correction tape and pens Power Stationery-Powerstar

FAX ROLL MANUFACTURERS Rotunda Files and filing African Filing Systems - Top retrieval filing and arching products BSC Stationery - Treeline, Mobifile CTP Stationery - Full range of quality DONAU brand Flip File - Executive display files, expanding files, Document folders, dividers Freedom Stationery - Edo / Unifile Palm Stationery Manufacturers - Lever arch, Ringbinder files, Manilla flat folders Grafton/Star Kolok - Geha (Binding machines) Palm Stationery Manufacturers - leaver arch, ring binder files, manilla flat folders. Pentel S.A (Pty) Ltd. - Display book Vivid, document file, clip file and presentation file Rexel Office Products - Prima and Rexel ranges Specialised Filing Systems - Top Retrieval, Archive and Off-Site Tidy Files - Filing solutions

www.rexelsa.co.za51 my office magazine

ClickBind 15

ThermaBind T400

Source products here FOLDERS BSC Stationery - Treeline, CTP Stationery - DONAU Brand Freedom Stationery - Marlin Palm Stationery Manufacturers - View files, polypropylene & board folders Tidy Files - Specialised FORMS - LEGAL AND MISCELLANEOUS Hortors Stationery - complete range of custom, company, miscellaneous, magisterial, etc. FURNITURE - OFFICE & SCHOLASTIC Krost Office Products - accessories New Era Office cc - Specialising in all office furniture desks, chairs, credenzas, boardroom tables, etc Reboni Furniture Group - Manufacturing and distribution of educational and office furniture Specialised Filing Systems - Cabinets, Shelving and Hi-Density

G GUILLOTINES AND TRIMMERS AZ Trading - DSB, Kobra Beswick Office Products - Fellowes, Vivid Martin Yale Africa - Martin Yale Rexel Office Products - SmartCut and ClassicCut W Vos & Co - Ideal

I INDEX TABBING AND DIVIDERS 3M SA - Post-it flags, Flag pen and highlighter BSC Stationery - Treeline, Flip File CTP Stationery - DONAU Brand board and P.P Flip File - Index Tabs, Flip tabs Freedom Stationery - Marlin Palm Stationery Manufacturers Grip Binders Rexel Office Products - Rexel, Mylar and Prima board

INKS KMP - for computer consumables. Max Frank - Shachihata, Artline Rexel Office Products - Numbering machine ink Rubber Stamp & Engraving Co - Trodat, Noris fastdry, security, numbering, franking. Laundry.

Beswick Office Products - Fellowes Kolok - GEHA, Penguin laminating pouches and rolls Martin Yale Africa Parrot Products Rexel Office Products - GBC LEGAL STATIONERY Hortors Stationery - All legal registers, forms, diaries etc

LETTER TRAYS Krost Office Products

Janitorial Kolok - Goldenmarc (Cleaning products), Brooms, Mops and equipment.

MAILING TUBES CTP Stationery

LABELLING MACHINES Kemtek Imaging Systems - Distributor of Brother P-Touch Labelling System

MARKERS BIC South Africa (Pty) Ltd - Permanent Markers, Highlighters, whiteboard BSC Stationery Sales - Treeline, Collosso, Penflex, Artline, Maxi, Pentel, Pilot, Bic Freedom Stationery - Marlin Interstat Agencies - Edding Max Frank - Artline , Maxi, Uni Parrot Products - White board, permanent and OHP markers. Wide range of highlighters Penflex - White board, flipchart, permanent markers, highlighters Pentel (Pty) Ltd. - Maxiflo, white board marker and paint marker Power Stationery - Powerstar

LAMINATING MACHINES AZ Trading - DSB, Speedlam, Lamiace Beswick Office Products - Fellowes Kolok - GEHA and Galaxy

MATHEMATICAL GEOMETRY SETS & ACCESSORIES Freedom Stationery - Marlin Palm Stationery Manufacturers Power Stationery-Powerstar

LABELS BSC Stationery - Treeline, Tower, Midmadex Freedom Stationery - Marlin Nor Paper Pyrotec - Tower stationery, inkjet-laser labels Redfern Print Services - Redfern Inkjet/laser/ copier labels and a full range of stationery labels Specialised Filing Systems - Filing Tidy Files - Filing solutions

Martin Yale Africa - Fujipla Parrot Products - Parrot A4 and A3 Laminators Rexel Office Products - GBC and Rexel ranges W Vos & Co - PEAK & Renz.

MINUTE AND GUARD BOOKS Hortors Stationery - Company registers, minute books and other legal registers Ledger Systems - Falcon products

LAMINATING POUCHES AND MATERIALS AZ Trading - A0 to ID card size

Simply faster to the finish... TM

Introducing the new line of Fusion Laminators

Vol 97 - August 2013

my office magazine

Fusion 1000L

Fusion 1100L

Fusion 3000L

buyer’s guide

See page 46 for contact details

N NUMBERING MACHINES Rexel Office Products Rubber Stamp & Engraving Co - Reiner Dater/ Numberer (manual/electronic), Trodat

O OFFICE ERGONOMICS Beswick Office Products - Fellowes Back/ Wrist/Foot support; Notebook riser stand Rexel Office Products - Kensington copyholders, risers, footrests, Rexel range of electric staplers and punches which reduces chances of RSI (repititive strain injury) Office Furniture IXAXA Office Furniture - Office furniture (Desks and Chairs) from reception to CEO’S office OVERHEAD PROJECTION AND ACCESSORIES 3M SA (Pty) Ltd. - Overhead film, transparency, multimedia Kolok - Penguin Transparencies Max Frank - Artline Parrot Products - Data Projectors, OHPs, screens and rear projection film Penflex - Penflex Overhead projector pens Rexel Office Products - NOBO

Palm Stationery Manufacturers - Cubes and board Power Stationery-Powerstar RBE - Papersmart Rexel Office Products - Prima Paper & Board TRIBE - TRIBE Inkjet Paper and Film PAPER FOLDING MACHINES Martin Yale Africa - Martin Yale W. Vos & Co - Ideal PENCILS BIC South Africa (Pty) Ltd - BIC Evolution Graphite, BIC Matic Clutch ,Velocity Clutch, Atlantis Clutch, BU4 Clutch BSC Stationery - Treeline, BIC, Pilot, Pentel, Uni, Staedtler, Henkel Freedom Stationery - Marlin / Edo Max Frank - Uni Palm Stationery Manufacturers Pentel S.A (Pty) Ltd - Hotshot, Mechanical Pencil, Techniclick Pencil. Power Stationery - Powerstar Rexel Office Products - Rexel HB & Derwent Staedtler SA (Pty) Ltd - Tradition, Wopex, Technical, Clutch Pencils and lead PENCIL LEADS BIC South Africa (Pty) Ltd - Criterium 0.5mm leads Freedom Stationery - Marlin Max Frank - Uni Pentel S.A (Pty) Ltd - Ain lead, standard lead - various grades PENCIL SHARPENERS Freedom Stationery Palm Stationery Manufacturers Power Stationery - Powerstar

P PAPER AND BOARD Antalis South Africa - Office paper and packaging solutions BSC Stationery - Apex Paper - Typek,Rotatrim CTP Stationery - DONAU A4 poster boards Empire Toy & Stationery - Butterfly paper Freedom Stationery Grafton/Star Kolok Unlimited - Geha (paper media), EPSON, HP, CANON, Nor Paper

PENS BIC South Africa (Pty) Ltd - Clic, Crystal, Orange and Prismo BSC Stationery - Treeline, BIC, Pilot, Pentel, Uni, Staedtler, Henkel, Lexi, Penflex Freedom Stationery - Marlin and Edo Max Frank - Artline, Maxi, Uni Palm Stationery Manufacturers Penflex - Penflex ballpoints and rollerballs Pentel S.A (Pty) Ltd - Superb Ballpoint, Energel Pen

PEN CARBON BOOKS BSC Stationery - Treeline, RBE Freedom Stationery - Marlin Power Stationery - Powerstar RBE - NCR Business Books PERSONAL STATIONERY CTP Stationery - Home office and personal filing system, diaries Grafton/Star PLANNING BOARDS AND ACCESSORIES Parrot Products - Range of year planners, term planners, maps and in/out boards. custom printed boards designed to specification. Rexel Office Products - NOBO planners POINT OF SALE PRINTER ROLLS PaperGeni Rotunda

PRINTING Olivetti Imports - Distributors of Multifunctional Printers / Copiers Star Stationers and Printers Kolok - Epson, Lexmark (Hardware), Hp Printers, Oki (Hardware) PRINTER CONSUMABLES Impression Management - Prinart, Logic, Q-Ink, Sanchi, Oliser and ATIKMP - For computer consumables. Kolok - EPSON (inkjet, large format etc), LEXMARK, HP, Brother (Toners and Inks), Oki (Toners, inks and Ribbons), Tally Genicom (Ribbons), Seikosha (Ribbons), Panasonic (Toners and Ribbons), Kyocera (Toners), Printronix (Ribbons), IBM (Ribbons), Ricoh (Toners), Fujitsu (Ribbons) Nor Paper PaperGeni Royce Imaging Industries - Remanufacturers and suppliers of inkjet and laser cartridges Technical Systems Engineering - Suppliers of quality compatible cartridges and bulk inks for Epson, Canon, Lexmark, HP and Samsung

www.rexelsa.co.za53 my office magazine

www.shop-sa.co.za

Fusion 3100L

Power Stationery - Powerstar Staedtler SA (Pty) Ltd - Ball point, Fineliner, Gel and Pigment liner pens

Fusion 5000L

Fusion 5100L

Source products here PUNCHES AND PERFORATORS Beswick Office Products - Kangaro BSC Stationery - Treeline, STD, Rexel Freedom Stationery - Marlin Krost Office Products Parrot Products - Parrot range of punches Power Stationery-Powerstar Rexel Office Products - Rexel

Pyrotec - Tower Adhesive Book Cover 45cm x 2m

Parrot Products - Parrot range of staplers Rexel Office Products - Rexel range

SCISSORS AND CUTTERS Freedom Stationery - Marlin Palm Stationery Manufacturers Power Stationery-Powerstar Rexel Office Products

SCRAPBOOKING Rexel Office Products - Trimmers and guillotines Rubber Stamp & Engraving Co - Making memories, Clearsnap, Marvy, Ranger, Bazzill, Carl

STATIONERY SUNDRIES - SCHOLASTIC BSC Stationery - Treeline, Pritt, Henkel, Staedtler, Pentel, Pilot, BIC, Artline, Penflex CTP Stationery - DONAU Scissors and cutting knives Freedom Stationery - Marlin, Edo and Unifile Palm Stationery Manufacturers - New Wave Power Stationery-Powerstar

RUBBER STAMPS Max Frank - Schachihata X Stampers Rubber Stamp & Engraving Co. - Trodat RUBBER STAMP MANUFACTURING EQUIPMENT Rubber Stamp & Engraving Co - AZ Liquid polymer, TROTEC laser engraver, flash system

RULERS Freedom Stationery - Marlin Palm Stationery Manufacturers Power Stationery-Powerstar Penflex - PENFLEX rulers

S SCHOLASTIC SUPPLIES BSC Stationery Sales - Treeline CTP Stationery Empire Toy & Stationery - Butterfly Flip File - Flip File display books A5, A4, A2, A3 Freedom Stationery - Marlin and Edo Gordon’s Productions - contact paper woodgrain, marble, pattern designs. Magic cover back to school clear and coloured self adhesive paper. (4M rolls, A4 and lever arch). Plastic coated brownkraft rolls and pre-cut polythene covers. Grafton Paper Products Impala Vuwa Stationery Manufacturers Max Frank - Artline, Maxi, Uni Palm Stationery Manufacturers Parrot Products - chalk boards/slates Power Stationery - Powerstar

SHREDDERS AND ACCESSORIES AZ Trading - DSB, Kobra, Roto, Repairs to all makes Beswick Office Products - Fellowes Kolok - GEHA entry level and high-end shredders Martin Yale Africa - Intimus, Martin Yale, PaperMonster Nikki Distributors - Nikki shredders Parrot Products - Parrot range of value shredders Rexel Office Products - Rexel range W Vos & Co - Ideal. SLATES Freedom Stationery - Marlin Parrot Products - Whiteboard and chalk board SPECIALISED STATIONERY AND BOOKBINDING Ledger Systems - Law reports and periodicals SPIKE FILES Grip Binders STAMPS, STAMP PADS AND INKS Rubber Stamp & Engraving Co - Trodat, preinked stamps, stamp and fingerprint pads STAPLING MACHINES AND STAPLES Beswick Office Products - Kangaro BSC Stationery - Treeline, STD, Rexel Freedom Stationery - Marlin Krost Office Products Interstat Agencies - Genmes

STENCILS Freedom Stationery STORAGE SYSTEMS CTP Stationery - Archiving Systems Suspension Files Kolok - VERBATIM (hard drives, USB sticks etc), HP Specialised Filing Systems - Filing Tidy Files - Filing solutions

T TAPES 3M SA (Pty) Ltd. - Brand Scotch® MagicTM BSC Stationery - Sellotape, Brother Freedom Stationery Palm Stationery Manufacturers TELECOMMUNICATIONS NIKKI Distributors - Siemens office phones TELEX ROLLS AND TELETEX PAPER Rotunda THERMAL ROLLS Rotunda TONERS AND CARTRIDGES KMP - Computer consumables Kolok - PENGUIN (Inkjets and Laser toners), EPSON, LEXMARK, HP. PaperGeni

Vol 97 - August 2013

my office magazine

STACK

SHUT

DONE

Autoplus 60 X

Autoplus 80 X

Autoplus 100 X

buyer’s guide

See page 46 for contact details

TOP RETRIEVAL FILING Optiplan a div of Waltons - Paper based top retrieval filing systems

Specialised Filing Systems - Total Solution and more Tidy Files - Complete onsite and offsite filing solutions

VISITORS BOOKS/REGISTERS Ledger Systems - Falcon Products - visitors books, hotel guest register, restaurant reservation registers

TOYS, HOBBIES AND GAMES Freedom Stationery Pyrotec - Toby Tower Stickers and Activities TRANSFER LETTERING AND SIGNS Parrot Products - Vinyl lettering TRANSPARENCIES Kolok - Penguin transparencies for inkjet and laser OEM, Penguin and HP Transparencies Rexel Office Products - NOBO range

DID YOU KNOW? • Buyers Guide is an affordable way of highlighting your brands while also introducing up and coming new stockists to the trade. • The Buyers Guide is a valuable sourcing tool to market your business and the brands that you carry. • Contact Wendy to book space on wendy@shop-sa.co.za or Tel: 011 880 1147

www.rexelsa.co.za55 my office magazine

www.shop-sa.co.za

Autoplus 175 X

Autoplus 250 X

Autoplus 500 X

Autoplus 750 X

contact details here 3M 011 844 9202

PvtBag X926, Rivonia, 2128

(

011 624 8000

Box 86173, City Deep, 2049

(

021 521 2400

Box 36964, Chempet, 7442

011 806 2388

Customer Serv: 0800 118 311

0866 101 185

labelling@kemtek.co.za

021 521 2402/3

info@penflex.co.za

African Filing Systems

Kemtek Imaging Systems - Cape

Pentel S.A (Pty) Ltd

(

011 896 5279

www.africanfiling.co.za

(

021 521 9600

Box 181, Cape Town, 8000

(

011 474 1427/8

Box 202, Crown Mines, 2025

086 540 6892

info@africanfiling.co.za

021 551 5032

brenth@kemtek.co.za

011 474 5563

www.pentel.co.za

Antalis South Africa (Pty) Ltd

Kemtek Imaging Systems - KZN

Powerhouse Dictation

(

011 688 6000

Box 6893, Johannesburg, 2000

(

031 700 9363

Box 15685, Westmead, 3608

(

011 887 1056

info@speech.co.za

011 688 6162

marketing.office@antalis.co.za

031 700 9369

Sandim@kemtek.co.za

086 555 3833

www.speech.co.za

Antalis South Africa (Pty) Ltd - Cape Town (

021 959 9600

021 959 9640

Box 19231, Tygerberg, 7505

Antalis South Africa (Pty) Ltd - Durban (

031 714 4000

031 700 9253

Box 284, Umhlanga, 4320

Antalis South Africa (Pty) Ltd - Pretoria (

012 379 0060

012 379 0052

Box 4013, Pretoria, 0001

Antalis South Africa (Pty) Ltd - Bloemfontein (

051 447 8681

051 447 6765

Box 1795, Bloemfontein, 9300

Antalis South Africa (Pty) Ltd - Port Elizabeth (

041 486 2020

041 486 2219

Box 9088, Estadeal, 6012

Antalis South Africa (Pty) Ltd - Pietermaritzburg (

033 386 2078

Box 1425, Pietermaritzburg, 3200

Antalis South Africa (Pty) Ltd - Botswana (

00267 391 2139

00267 397 5459

Box 1705, Gaborone

AZ Trading

Kemtek Imaging Systems - PE

Power Stationery

(

041 582 5222

Box 15685, Westmead, 3608

(

032 533 4003

Box 1305, Verulam, 4340

041 582 5224

clinth@kemtek.co.za

032 533 3254

powersta@netactive.co.za

Kemtek Imaging Systems - PTA

Pyrotec

(

012 804 1410

PO Box 816, Silverton, 0127

(

021 787 9600

PvtBag X1, Capricorn Square, 7948

012 804 4286

johlettat@kemtek.co.za

021 787 9791

tower@pyrotec.co.za

RBE Stationery Manufacturers (Pty) Limited

KMP (

021 709 0190

Box 183, Steenberg, 7947

(

011 793 7321

sales@rbe.co.za

021 709 0199

kmppty@iafrica.com

011 793 7348

www.rbe.co.za

Kolok Unlimited - Head Office

Reboni Furniture Group

(

011 248 0300

Box 4151, Johannesburg, 2000

(

086 173 2664

www.reboni.co.za

011 248 0381

infojhb@koloksa.co.za

086 627 7737

sales@reboni.co.za

Kolok Unlimited - Cape Town

Redfern Print Services - Cape Town

(

021 597 2700

Box 6385, Roggebaai, 8012

(

021 552 9680

Box 403, Milnerton, 7435

021 297 2799

infoctn@koloksa.co.za

021 552 9681

sales@redfern.co.za

Redfern Print Services - Durban

Kolok Unlimited - Durban (

031 570 4900

Box 4206, Riverhorse Valley East, 4017

(

031 205 9598

dbnoffice@redfern.co.za

031 569 6880

infodbn@koloksa.co.za

031 205 7092

www.redfern.co.za

Redfern Print Services - Johannesburg

Kolok Unlimited Polokwane (

015 298 8795

Box 862, Ladanna, 0704

(

011 837 4119

Box 1445, Crown Mines, 2025

015 298 8315

infopol@koloksa.co.za

011 837 8917

jhboffice@redfern.co.za

Kolok Unlimited - Port Elizabeth

Rexel Office Products

(

086 111 4407

www.aztradingcc.co.za

(

041 406 9900

Box 3163, North End, 6056

(

011 226 3300

www.rexelsa.co.za

011 792 9732

sales@aztradingcc.co.za

041 406 9920

infope@koloksa.co.za

011 837 2781

admin@rexelsa.co.za

Beswick Office Products

Rotunda

Kolok Unlimited - Namibia

(

011 433 2686

Box 82319, Southdale, 2135

(

00264 (61)370500

Box 40797, Ausspannplatz, Namibia

(

021 552 5135

Box 189, Maitland, 7404

011 680 2166

info@beswick.co.za

00264 (61)370525

valne@kolok.com.na

021 551 3070

rotunda@iafrca.com

BIC South Africa (Pty) Ltd

Kolok Unlimited - Nelspruit

Royce Imaging Industries

(

011 474 0181

PO BOX 43144, Industria, 2042

(

013 758 2233

Box 4338, White River, 1240

(

011 792 9530

www.royceimaging.co.za

011 474 6068

16 Maraisburg Road, Industria, 2042

013 758 2235

infonel@koloksa.co.za

011 792 9480

sales@royceimaging.co.za

BSC Stationery Sales

Kolok Unlimited - Bloemfontein

Rubber Stamp & Engraving Co - Head Office

(

011 420 3250

Box 278, Brakpan, 1540

(

051 433 1876

PvtBag X01, Brandhof, Bloemfontein

(

011 262 1400

Box 931, Wendywood, 2144

011 420 3322

sales@treeline.co.za

051 433 2451

infobfn@koloksa.co.za

011 262 1414

trodat@rse.co.za

CTP Stationery

Kolok Unlimited - Botswana

Rubber Stamp & Engraving Co - Cape Town

(

011 226 5600

Box 43501, Industria, 2042

(

00267 393 2669

PvtBag B0226, Bontleng, Gaborone

(

021 448 7008

Box 931, Wendywood, 2144

011 474 9242

sales@versafile.co.za

00267 317 0762

clemencem@vbn.co.bw

021 448 7014

cpt@trodat.co.za

Empire Toy & Stationery

Rubber Stamp & Engraving Co - Durban

Krost Office Products

(

011 614 2243

Box 261524, Excom, 2023

(

011 626 2067

Box 75401, Gardenview, 2047

(

083 377 4109

Box 931, Wendywood, 2144

011 614 3075

empire@netactive.co.za

011 626 2912

sales@krost.co.za

031 266 1082

dbn@rse.co.za

Flip File

South African Diaries

KZN ENVELOPES

(

021 638 3105

Box 2190, Clareinch, 7740

(

031 465 3992

P O Box 41259, Rossburgh, 4072

(

021 442 2340

Box 4862, Cape Town, 8000

021 633 6942

ashly@flipfile.co.za

031 465 1669

info@kznenvelopes.co.za

021 442 2341

phoneyman@sadiaries.co.za

Freedom Stationery - Johannesburg

Staedtler SA (Pty) Ltd

Ledger Systems

(

011 314 0953/4

Box 6459, Halfway House, 1685

(

011 433 1808

Box 82586, Southdale, 2135

(

011 579 1600

www.staedtler.co.za

011 314 0957

gpsales@freedomstationery.co.za

011 433 8863

info@ledgersystems.co.za

011 608 3497

admin@staedtler.co.za

Freedom Stationery - Cape Town

Specialised Filing Systems

Martin Yale

(

021 557 9152/3

36-38 Silverstone Rd Killarney Gardens

(

011 838 7281

phillip@martinyaleafrica.com

(

011 477 0640

021 557 9155

cptsales@freedomstationery.co.za

011 838 7322

www.martinyale.co.za

011 477 3528

Freedom Stationery KZN (Head Office)

www.specfiling.co.za

Star Stationers and Printers

Max Frank

(

032 459 2820

Box 478, Mandini, 4490

(

011 921 1811

Box 200, Isando, 1600

(

031 569 1061

luke@starstat.co.za

032 459 3255

sales@freedomstationery.co.za

011 921 1569

sarah.schoeman@tigerbrands.com

031 569 1094

www.starstat.co.za

Freedom Stationery - East London (

043 731 2422

Box 14111 West Bank 5218

043 731 2421

elsales@freedomstationery.co.za

Global Bag And Sportswear Manufactures

Maynards - Olympus Audio S.A / Olivetti Distributors (

0860 00 1922

Technical Systems Engineering

sales@maynards.co.za

(

011 708 2304

Box 1532, Northriding, 2162

www.maynards.co.za

011 708 1799

sales@tse.co.za

Tidy Files

Merpak Envelopes

011 943 4210

(

031 305 6507

P.O Box 18586, Dalbridge, 4014

(

011 719 7700

sales@merpak.co.za

(

031 301 6553

www.globalbags.co.za

011 885 3174

www.merpak.co.za

Topmark

Global Envelopes

Narayan Wholesaler

(

031 465 5544

envelopes@absamail.co.za

(

083 444 0959

031 465 5634

www.envelopes.co.za

011 869 7243

narayantextiles@gmail.com

(

011 837 8045

011 837 7442

www.tidyfiles.co.za info@topmarksa.com

Tower (Division of Pyrotec) - Cape Town (

021 787 9600

(

031 705 8713

Suite 69, PvtBag X4, Kloof, 3640

(

011 334 2013

Box 10383, Lenasia, 1821

021 787 9791

031 705 8714

jacquie@gordons.co.za

011 334 7358

kuban@neweraoffice.co.za

Tower (Division of Pyrotec) - Johannesburg

Gordon’s Productions

New Era Office cc

PvtBag X1, Capricorn Square, 7948

(

011 611 1820

59 Lepus Rd, Crown Mines, 2025

(

011 262 0777

Box 550, Bergvlei, 2012

(

0860 006731

cpt@nikki.co.za

011 611 1834

tower@pyrotec.co.za

011 262 0780

sales@graftonpaper.co.za

0800 204868

www.nikki.co.za

Tower (Division of Pyrotec) Durban

Grafton/Star Paper Products

Grip Binders (

011 421 1300

Nikki - Cape Town

(

031 701 0192

Box 594, Pinetown, 3600

(

0860 006731

dbn@nikki.co.za

031 701 1285

tower@pyrotec.co.za

0800 204868

www.nikki.co.za

Tribe

Nikki - Durban orders@tigerpaper.co.za

Hortors Stationery (

011 620 4800

Box 1020, Johannesburg, 2000

Nikki - Johannesburg

(

011 314 4746 (Jhb)

Box 6280, Halfway House, 1685

086 612 4663

orders@hortors.co.za

(

0860 006731

jhb@nikki.co.za

021 386 4261 (Cpt)

tribe@global.co.za

0800 204868

www.nikki.co.za

Versafile

Impala Vuwa Stationery Manufacturers (

036 634 1535

Box 389, Ladysmith, 3370

Nikki - Pretoria

(

011 226 5600

Box 43501, Industria, 2042

036 634 1890

impalastat@mweb.co.za

(

0860 006731

pta@nikki.co.za

011 474 9242

sales@versafile.co.za

0800 204868

www.nikki.co.za

W. Vos & Company

Impression Management (

DBN 031 777 1222

www.impression.co.za

Nor Paper

(

JHB 011 708 7743

sales1@impression.co.za

(

011 011 3900

(

CPT 021 592 0847

011 011 4099

Interstat Agencies - Durban Box 201707, Durban North, 4016

(

011 620 4000

Pencil Park, Croxley Close, Herriotdale

031 569 6559

interstat@mweb.co.za

086 681 8256

rcurrin@gp.waltons.co.za

021 551 9555

Box 36696, Chempet, 7442

(

031 507 7051

viran@palmstat.co.za

021 557 5456

Capetown@interstat.co.za

031 507 7053

www.palmstat.co.za

041 453 2558

Box 27693, Greenacres, 6057

(

011 011 3900

info@papergeni.co.za

041 453 8504

pe@interstat.co.za

011 011 4099

www.papergeni.co.za

011 392 3628

011 493 8807

info@wvos.co.za

PaperGeni

(

www.wvos.co.za

Palm Stationery

(

IXAXA Office Furniture

011 493 7139

Optiplan a division of Waltons

031 569 6550

Interstat Agencies - Port Elizabeth

( sales@nor.co.za

(

Interstat Agencies - Cape Town

Penflex

Kemtek Imaging Systems

(

Parrot Products 14 Isando Road Isando

(

011 607 7600

debbie@parrot.co.za

IXAXoffice@gmail.com

011 615 2502

www.parrotproducts.biz

my office magazine

Vol 97 - August 2013

“MAKE YOUR BUSINESS FITTER, FASTER AND STRONGER” GBC’s personal office trainer recommends NEW Fusion Laminating Machines for amazingly fast warm up times and throughput speed

NEW Fusion Laminating Range: The new easy-to-use design makes finishing any project simpler than ever.

Simply faster to the finish... www.rexelsa.co.za