districtofclearwater.com
Annual Report 2014 D I S T R I C T O F C L E A R W AT E R
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Annual Report 2014
Table of Contents A Message from the Mayor........................................ 2 Mayor & Council.............................................................3–4 A Message from the CAO............................................. 5 Organizational Chart...................................................... 6 Purpose of the Report—Our Goals........................ 7
Parks & Recreation..........................................................30 Community / Parks................................................................ 30 2014 Trails Task Force Committee......................................30 Recreation Programming.....................................................31 2014 Capital Projects............................................................32 Events........................................................................................32
District of Clearwater..................................................... 9
The North Thompson Sportsplex.........................33 2014 Activities and Accomplishments............................. 33 2015 Plans & Initiatives........................................................ 33 Sports Programs..................................................................... 34
Our Focus.............................................................................. 10
Transit.....................................................................................35
Department Overview................................................... 8
Strategic Priorities.......................................................... 11 Short Term Action Chart....................................................... 12 Administrative/Corporate Services.................................... 13 2014 Highlights...................................................................... 14 Plans & Initiatives.................................................................. 14
Economic Development..............................................15 2014 ACCOMPLISHMENTS: Mining....................................................................................... 16 Community Centre................................................................. 17 Weather Station..................................................................... 18 From Front Door to Grocery Store...................................... 19 Small Business Week............................................................. 20 New Shopping Centre........................................................... 21 BioMass Energy....................................................................... 22 Septic Facility........................................................................... 23 Recreation Trail........................................................................ 24 UCBM Presentations............................................................. 24
Protective Services......................................................... 26 Fire Department..................................................................... 26 2014 Highlights...................................................................... 26 2015 Planning & Initiatives................................................. 26
2014 Highlights...................................................................... 35 2015 Planning & Initiatives................................................. 35
Planning & Development..........................................36 2014 Highlights...................................................................... 37 2015 Planning & Initiatives................................................. 37 Financial Services............................................................38 2014 Highlights...................................................................... 38 2015 Planning & Initiatives................................................. 38 Grants........................................................................................39 Grant in Aid..............................................................................39 Strategic Community Investment Funds......................... 39 Property Tax Comparison..................................................... 40 2014 Revenues and Expenditures Distribution.............. 41 Permissive Property Tax Exemptions for 2013................ 42 2013 Strategic Priority Work Program...............43 2014–15 Strategic Priority Work Program...... 46 Financial Statements....................................................48
Infrastructure Services................................................ 27 Public Works............................................................................ 27 2015 Projects........................................................................... 27 Long Term Goals..................................................................... 27 Water......................................................................................... 28 Sewer......................................................................................... 29 Other......................................................................................... 29
TABLE OF CONTENTS | 1
Mayor John Harwood “ Strong leadership and forward planning, both for land use and fiscal resilience, is essential to the health and balance of this community. I am grateful to my Council and staff who work tirelessly to support our community in moving forward.”
A MESSAGE FROM THE
Mayor Greetings on behalf of the District Council, it is with great pleasure that we present the 2014 Annual Report. Over the past seven years I have been proud of the work that has been accomplished by this and past Council’s and staff. There has been tremendous effort put into building a solid foundation of partnerships with local organizations, stakeholders, neighbouring communities and our Provincial and Federal counterparts. Some of which includes: Simpcw First Nation, Thompson Nicola Regional District, Wells Gray Country Services Committee, District of Barriere, Yellowhead Community Services, Interior Health Authority, Ministry of Transportation and Infrastructure, Tourism Wells Gray, Wells Gray Community Forest, Rotary, Clearwater and District Chamber of Commerce, and more. In 2014, the District in partnership with Yellowhead Community Services completed the renovations of Dutch Lake Community Centre, with a move on July 20th, 2014. The new centre has created a synergy and hub of many facets of services and events, all under one roof. Council set out a new strategic plan in January 2014, guiding the District’s work plan into 2018. This plan provides the direction and has helped shape the decisions moving forward over the past year. Council’s top priorities are to focus on municipal infrastructure improvements, development bylaws, economic development and social planning, recreation programming, housing strategy, town hall renovations, service capacity review, fire management strategy and five year financial
2 | A MESSAGE FROM THE MAYOR
management strategy. The development community is a focus for the District working towards providing fluent and efficient processes for doing business in Clearwater. Adopting a Development Procedures Bylaw, and drafting of a Zoning and Subdivision Servicing and Works Bylaw. There has been incredible accomplishments through this process. Among the many accomplishments we had a great year in building starts with $9.3mil in building permits, the opening of Buylow Foods, completion of a state of the art weather station, awarding a contract to construct a Bio Energy plant, partnership with the Thompson Nicola Regional District to build a Septic Receiving Facility, celebrating Small Business Week, moving to a new municipal hall and creating efficiencies within the organization. Under accomplishments, I feel it is important to single out the upgrades to Highway No. 5 which have been in play over the past couple of years, this demonstrates the importance of a great working relationship the District has with the Ministry of Transportation and Infrastructure both locally and regionally.
I take this opportunity to thank the past Council’s for their fore thought in setting up this organization for success, and I look forward to continuing to work with Council, District staff, residents, businesses and organizations as we continue to build our future. Mayor John Harwood
2011–2014 Council (Front centre) Mayor John Harwood Councillors (Back left to right) Ken Kjenstad Gord Heisterman Barry Banford Jon Kreke (Front left to right) Shelley Sim Merlin Blackwell
Mayor & Council An elected Council, comprised of a Mayor and six Councillors governs the District of Clearwater. Under the Community Charter the Council has the authority to set budgets, levy taxes, and establish Bylaws, policies to guide the growth, development and operations of the District for the benefit and protection of its citizens. The powers of Mayor and Council are exercised through the adoption of resolutions or enacting bylaws at regularly scheduled Council meetings. Regular Open Council meetings are held the first and third Tuesday of each month except July and August when there is only one meeting each month. Meetings are held at 1:00pm in the Council Chambers at 209 Dutch Lake Road. Committee of the Whole meetings are held preceding Regular Council meetings at 1:00pm, these committees comprise Economic Development, Finance and Audit, Infrastructure and Parks and Recreation.
It is the Mayor’s duty to chair meetings of Council, hold ex-officio membership in all Council Committees and all bodies to which Council has the right to appoint members. The rules governing the conduct of the meetings are outlined in the Community Charter, Council’s Procedure Bylaw and Robert’s Rules of Order. Regular Council and Committee meetings are open to the public. Agendas are available at the Municipal Hall or on the District’s website www.districtofclearwater.com. In-Camera meetings are held when necessary as per Section 90 of the Community Charter.
Declarations of Disqualification made under Section 111 of the Community Charter for the year 2014 In accordance with Section 98 (2) (e) of the Community Charter, the District of Clearwater advises that there were no disqualifications under Section 111 of the Community Charter for the year 2014. 3 | MAYOR & COUNCIL
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2014–2018 Council (Front centre) Mayor John Harwood Councillors: (Back left to right) Denis Greffard Merlin Blackwell, Barry Banford Ken Kjenstad Gord Heisterman, (Front left to right) Shelley Sim Gord Heisterman
Elected in November of 2014, this Council will serve until November 2018.
Junior Council The District of Clearwater supports a Junior Council, whose primary focus is: 1. To provide an opportunity for the Youth of Clearwater to acquire a greater knowledge of and an appreciation of the local government system through active participation in decisionmaking and implementation systems. 2. To assist the Mayor and Council of the District of Clearwater (DOC) to collaborate and accomplish the goals established by the youth organization.
2014 Council Committees
Finance & Audit Committee
COMMITTEE OF THE WHOLE
Council Standing Committees Age Friendly Advisory Committee
Joint Services Advisory Committee
Junior Council
Trails Task Force Committee
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Connectivity (Broadband/Cell)
Junior Council for term of 2014/15 taking oath of office: (Left to right) Adrian Romeo, Alyia Bieber, Levon Levasseur, Reid Rebinsky, and Megan Sim (missing is Jenna Zietzov)
Parks & Recreation Committee
Economic Development Committee
Infrastructure Committee
Council Liaisons Environmental Assessment Working Group (Mines)
Clearwater & District Chamber of Commerce
Wells Gray Community Forest (2010) Society
Tourism Wells Gray Board
MAYOR & COUNCIL | 4
Leslie Groulx The Chief Administrative Officer (CAO) is appointed by, and reports to Council. The primary responsibilities of the CAO are set out in the Community Charter as follows: • Overall management of the operations of the municipality; • Ensuring that the policies, programs and other directions of the Council are implemented; • Advising and informing the Council on the operation and affairs of the municipality.
Additional responsibilities are: • Corporate and Community Services • Economic Development • Development and Planning Services, • Recreation; and • Protection Services
A MESSAGE FROM THE
Chief Administrative Officer In 2014, Council, staff, and community partners achieved excellent results through dedication, collaboration and community spirit. The year was marked with change for the District, with moving to a new municipal hall, undertaking a service capacity review and managing budget cuts. Managing staff capacity to respond to community needs was challenging yet rewarding. The team at the District of Clearwater is a dedicated, hard-working, and a caring group, which I have the pleasure of working with and learning from. The 2014 Annual Report outlines a great number of projects, events and initiatives that took place during the year. Council and staff continue to be guided by the strategic planning process to keep the District on track through the prioritizing of goals and projects. In January 2014, Council renewed their strategic priorities, the implementation of these goals and objectives is the responsibility of the CAO. Included in the annual report under each department are the accomplishments for 2014, and the plans and initiatives for 2015 as they align with both the policy direction of Council and operational direction of the CAO. During the past year in anticipation of two mines, and the expansion of the pipeline, Council and staff spent time identifying future infrastructure, social needs and completing long term planning. The District maintains an emphasis on community objectives and provides avenues for communication and public consultation through social media (facebook), open door policy, interactive website, bi-monthly newsletter and bi-weekly newspaper column.
As a young community the continuation of developing foundational bylaws, policies and planning documents took place. Our recreation program continues to grow in leaps and bounds and we have a very active sports arena which provides for winter sport tourism opportunities. The economic profile of Clearwater grew through development of commercial properties and a significant increase in our tourism industry. New development can be attributed to our working relationship with the Planning staff at the Regional District where we have been able to create synergies in working with developers in our community. A testimonial from Tom Munro, Project Development Consultant working on behalf of the developer and Buy Low Foods stated “…. project was primarily successfully completed on time due to the close cooperation between the Thompson Nicola Regional District, the District of Clearwater and their development team”. Noting that they “look forward to an ongoing working relationship as they complete the next stages of the shopping centre.” We continue to ensure the four pillars of sustainability are present through an environmental, social, economic and cultural focus. Our community spirit is strong with excellent turnout at both the District functions and community events throughout the year. Going forward under Council’s direction, both myself and our staff continue to serve our citizens and implement best practices throughout all the departments. We strive to be the community with lots to love!
Leslie Groulx Chief Administrative Officer
A MESSAGE FROM THE CAO | 5
Organizational Chart
Citizens OF CLEARWATER
Mayor JOHN HARWOOD COUNCIL
CAO LESLIE GROULX
Ryan Papp*
Roger Mayer
Mike Smith
Penny Harper*
Sheila Thiessen
Public Works Superintendent
Rec Facilities Supervisor
(.50) Fire Chief
Executive Assistant
Director of Finance
Stefanie Poisson* Rob Griffiths Maintenance Foreman
Bob Behan
Wayne Wysoski
Operations Lead Hand
(.2) Maintenance
Tammy Rutsatz
Byan Lipp Maintenance Worker
Administrative Assistant
Concession Staff (5)
Accounting Clerk
Guy Holland
Lisa Jensen Louise Richardson* MV/ICBC Clerks
Deputy Fire Chief
Skate Patrol (2) (seasonal)
Jack Watson
Volunteer Fireman
Casual / On-Call
22
Don Pendergast * Denotes partial year
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(.50) Rec Facilities Attendant
Elijah Wicks/ Jessa Tantrum Casual / On-call
Theresa Affleck (.12) Custodian
Purpose of the Report—Our Goals The Community Charter requires that all BC municipalities publish an Annual Report outlining the municipal objectives for the past, current and future years. The report is to provide an outline of the progress made in meeting those goals and objectives. Though there is no prescribed format for these reports, there are reporting guidelines. This report explains the foundation of the District of Clearwater’s success —our values, goals and celebrates our community. It contains information that will outline what we have been able to achieve over the past year and what we plan to accomplish in 2015.
The report showcases the departments within the municipality; • Highlights of major projects achieved, and accomplished, throughout 2014; • 2015 Plans and Initiatives, • District Statistics, • Permissive tax exemptions, and • Audited Financial Statements. For more information on the District of Clearwater please visit:
districtofclearwater.com
PURPOSE OF THE REPORT | 7
Department Overview
Infrastructure Services
Administration Corporate & Community Services
Information Technology
District of CLEARWATER Population 2381
Financial Services
Protective Services
Planning & Development
8 | DEPARTMENT OVERVIEW
District of Clearwater Community Clearwater is situated on Yellowhead Highway #5, approximately 125 km north of Kamloops at the gateway to the world famous “Wells Gray Provincial Park”. The largest community in the Upper North Thompson Valley, the community spans over 5,447 hectares of land and approximately 247 hectares of foreshore and land covered by water. Clearwater is a vibrant community of 2,331 people (2011 census) and is the main centre for business, financial and government services in the North Thompson Valley. As the gateway to Wells Gray Provincial Park on route to Jasper, it is also a hub for providing services and supplies to the travelling public. Clearwater has a diversified economy through forestry, tourism, retail and agriculture, with tourism experiencing substantial growth as travelers from around the world continue to come for the wilderness experience.
Municipal Hall is where the primary tasks of running municipal government are carried out. The Municipality is committed to ensuring that citizens receive excellent customer service and the staff are committed to service excellence. Clearwater offers a safe and peaceful environment that includes all the amenities of a sustainable community including education, health care and recreation. Education is available from kindergarten to Grade 12 with post-secondary opportunities available through distance education by Thompson Rivers University. The community has its own hospital and medical clinic that services the surrounding area. Emergency services include a vibrant Volunteer Fire Department, an RCMP detachment, BC Ambulance Service, Search and Rescue operation and Emergency Social Services.
Services The District of Clearwater provides the following services:
• Bylaw Enforcement • Cemetery • Development Services —Planning —Subdivision Approvals —Zoning Amendments — Amendments to the Official Community Plan — Development Permits, and other Development Permit applications
• Economic Development • Emergency Management • Fire Protection • ICBC/Motor Vehicle Appointed Agent
• Parks and Recreation —North Thompson Sportsplex —Community Parks —Ball Diamonds — Community Recreation Healthy Living Program —Sports Coordinator
• Public Works —Water System —Sanitary Sewer System —Dykes —Facilities maintenance etc. —Municipal roads
• Street Lighting • Transit Service
DISTRICT OF CLEARWATER | 9
Mission Statement
Our Focus
To ensure Clearwater is the “Best place to live, work and play” while maintaining a socially, culturally, economically and environmentally sustainable community.
Our Core Beliefs & Values • Having integrity, honesty, reliability, accountability, awareness, openness, transparency;
• Being innovative, progressive, current, visionary, forward thinking, dedicated, accommodating, fair;
• Providing good customer service, treating others with respect, having empathy for others;
• Having fun, being passionate and energetic, educated, healthy, knowledgeable, valuing employees and each other.
• Protecting our environment, being fiscally responsible, promoting a “can do” attitude;
Managing Growth and Community Development
• Service Capacity review
• Water and sewer upgrades • Renovating Dutch Lake School for Town Hall
• Update Development Procedures, Subdivision Servicing & Works, Zoning Bylaws. • Community Economic Development Strategic Plan (CEDSP) focusing on forestry, tourism, agriculture and commercial/retail;
Achieving operational excellence
Ensuring Financial resilience
• Community Recreation Programming • Building core foundation with bylaws, policy development and staffing • Open for business through a balanced approach
• Working towards developing the Tax, and Reserve Policies; implementation of an Asset Management Plan and Infrastructure Management Plan
Strengthening District infrastructure and managing assets
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Goals & Objectives
Ensuring organization capacity and effectiveness
Strategic Priorities Council’s strategic planning process guides decision making for the District of Clearwater by setting short and long term objectives for the community. From this vision, Council allocates the resources of the municipal government in pursuit of those objectives. Early 2014, Council set several strategic priorities with input from Mayor, Council and Senior Staff this one day session was held in January. There were nine (9) top priorities set, covering aspects of the four pillars of sustainability: economic, social, environment, and cultural. Among the top priorities are: 1. Infrastructure Improvements including water and sewer upgrades 2. Development Bylaw updates including: Development Procedures, Development Cost Charges, Zoning, and Subdivision Servicing & Works Bylaws 3. Parks and Recreation Review including Park Land Management Strategy, Recreation Program Review and Trails Master Plan 4. Economic and Social Development including Communication strategy, Healthy Care Recruitment, Age Friendly Attractants, review of Transit service, and Economic Development Plan
5. Housing Strategy—Assisted Living and Affordable Housing 6. Town hall (community centre) renovations 7. Service Capacity review and implementation 8. Fire Management Strategy— implementation of Community Wildfire Protection Plan 9. Financial Management Strategy including Tax Policy, Reserves Policy, Parcel Tax Rates Bylaw, Asset Management Plan, and implementation of Infrastructure Management Plan The District offers a vibrant community recreation healthy living program which has flourished and continually improves with new programs added regularly to accommodate all ages and stages of life. The municipality has limited capacity and must make choices on how to best use its resources. Some matters were selected for short term attention while others are for future budget considerations or collaboration with other agencies. The Council reviews its strategic priorities every quarter to assess progress and adjust to changing community needs.
STRATEGIC PRIORITIES | 11
Short Term Action Chart
Infrastructure Improvements
ORGANIZATIONAL IMPROVEMENTS Recreation Program Review
Town Hall Renovations
COUNCIL PRIORITIES
Development Bylaws
ADVOCACY Septic Receiving Facility Internet Service Capacity Highway Enhancements
Economic & Social Development Plan
Service Capacity Review / Implementation
Strategic Priorities Chart Review Strategic Priorities Annual Review Decision Making Guidelines Organizational Success Guidelines
Fire Management Strategy
COUNCIL PRIORITIES
Five Year Financial Management Strategy
12 | STRATEGIC PRIORITIES
Housing Strategies
Administrative/Corporate Services The Administration department has 2.7 FTE for staff and is responsible for guiding and overseeing the work of all department managers in the delivery of municipal services on behalf of the elected Council. Administration is also responsible for soliciting and providing advice and information to Council on a full range of legal and policy matters. It is important to understand that it is Council that sets corporate policies, enacts bylaws and regulations, and approves the annual budget as part of the Five Year Financial Plan. Staff provides the operational services to implement said policies and bylaws.
Administration continues to encourage positive, mutual partnerships and respectful relationships with community stakeholders, local, regional and provincial bodies. Corporate Services is responsible for processing all business as it relates to the Council, performing all statutory requirements as required under the Local Government Act and the Community Charter. The Administration Department encourages open communication with the community to create a better understanding and appreciation of the Council’s role, its policies and its statutory responsibilities.
Other responsibilities: • Co-ordinate all local government elections and other voting opportunities • Provide advice with respect to Council procedures, policies, and functions • Administer and process all requests to access information through the Freedom of Information and Protection of Privacy Act (FOIPPA) • Store and maintain all vital records of the municipality such as contracts, agreements and bylaws • Execute all legal documents on behalf of the District • Provide administration support to Committee of the Whole and Council
and recording secretarial support for the various advisory bodies and committees of Council • Administer and coordinate events specific to District functions • Economic Development • Parks and Recreation • Planning and Development • Protective Services —Bylaw enforcement —Fire department —Emergency preparedness • Overseeing all functions of the municipality STRATEGIC PRIORITIES | 13
2014 Highlights FOR ADMINISTRATION AND CORPORATE SERVICES • Continued to work closely with external agencies, community stakeholders and Provincial and Federal Ministers • Continued a positive relationship with the Simpcw First Nation to discuss common interests • Continue to work on the completion of Strategic Priorities Identified • Adopted 11 Bylaws and 4 District Policies • Continued implementation of the records management system for all departments • Distributed a bi-monthly Community Newsletter
• Completed 2014 Strategic Planning session with Council • Draft updates for the following bylaws: —Zoning —Development Cost Charges —Subdivision Servicing and Works • Revamp Council’s Procedure Bylaw • Submission for UBCM Community Excellence Award: Leadership Innovation— Accessibility for “Front Door to Grocery Store” • Draft Business Licensing Bylaw
2015 Plans & Initiatives ADMINISTRATION • Continue to implement Strategic Recommendations derived from the Service Capacity Review • Adopt updates for the following bylaws: —Zoning —Development Cost Charges —Subdivision Servicing and Works • Develop Personnel Policies
14 | STRATEGIC PRIORITIES
• Coordinate a revamp of the District’s website • Develop and implement a Continuity Plan for all departments within the District • Review occupational Health & Safety Program • Review Resepctful Workplace Policy • Continue drafting of Business Licensing Bylaw
Economic Development The Council continues to focus on the sustainability of the District programs and infrastructure in the face of increasing demands and uncertain funding, recognizing it is NOT prudent to rely solely on grant dollars to maintain growth.
15 | ECONOMIC DEVELOPMENT
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MINING Ruddock Creek Mine
2014 Accomplishments Mining Resources Viable in the North Thompson This is an exciting time for our local economy through mining operations in Clearwater. Yellowhead Mines Incorporation recently submitted their application to the BC Environmental Assessment Office for Environmental Assessment certification and has been accepted. Imperial Metals known as Ruddock Creek Mine is also in a great position to move forward to an Environmental Assessment application. If given the go-ahead with the assessments and permitting, both mines could be setting up within the next few years for construction and production. Yellowhead Mines, Harper Creek is a proposed 70,000 tonnes per day open pit copper mine with a 28 year mine life, located near Vavenby. Harper Creek has a four year development period, with the initial two years focused on environmental and construction permitting, and the second two years dedicated to construction. When developed, Harper Creek will provide up to 660 jobs during construction and up to 450 permanent jobs during operations. The submission by Yellowhead of the EA Application/ EIS for the Harper Creek Project to the BC EAO / CEA Agency marks the end of a 10 month process to completely update, restructure and rewrite the EA Application/EIS. This application has incorporated
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a series of design improvements, with a particular focus on waste and water management, to further reduce and mitigate the potential environmental impacts resulting from the development of Harper Creek. Imperial Metals mine is located at Ruddock Creek which is approximately 28kms east of Avola. The Ruddock Creek Mine Project is a 3,000 tonnes per day zinc-lead underground mine with an anticipated mine life of ten years. Ruddock Creek mine will provide up to 250 jobs during the construction period and approximately 150 jobs during operation. Labour and materials will be sourced, as much as possible, from Clearwater and area.
COMMUNITY CENTRE
2014 Accomplishments The District of Clearwater Moved into the Dutch Lake Community Centre, Creating a Hub of Services Upon signing a long term lease agreement with School District No. 73, (Kamloops/Thompson), the District of Clearwater in partnership with Yellowhead Community Services substantially repurposed a closed elementary school. The school has been renovated into a Community Centre housing the municipal hall, community recreation program, a seniors drop in centre, arts and culture centre, departments of Yellowhead Community Services, Thompson Rivers University Satellite Campus and a business incubation centre including: Services Coordinator for Wells Gray Country (TNRD Area A), Wells Gray Community Forest, Clearwater and District Chamber of Commerce and Tourism Wells Gray.
The municipal hall includes: Administration, Building Inspection, Motor Vehicle / ICBC, Community Recreation Healthy Living, and Public Works. This project would not have been made possible without the grants received from Western Diversification (Federal Government) and Wells Gray Community Forest Society, and a partnership with Yellowhead Community Services who also obtained grants from Southern Interior Development Initiative Trust, Gaming, United Way, Job Creation Partnership (Province); in-kind from Canfor窶天avenby, Wadlegger Logging and an anonymous donor.
The once permanently closed school has now turned into a vibrant, engaging hub of the community.
ECONOMIC SECTION DEVELOPMENT 窶｢ Subsection || 17
WEATHER STATION
2014 Accomplishments Clearwater Builds a Weather Station District of Clearwater partners with Environment Canada (EC) to install a comprehensive weather station in Clearwater. The District of Clearwater in partnership with Environment Canada worked together to establish a weather station for Clearwater. This project was also made possible through partnerships with the Thompson-Nicola Regional District who provided the land; the Wells Gray Community Forest Society (2010) generously provided a $10,000 grant; Environment Canada supplied some equipment and installation, they will provide future ongoing maintenance.
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The weather station collects data regarding the temperature, dew point, humidity; snow load; wind, pressure, and tendency. The first day of operation was July 11th, 2014. For real time weather for Clearwater, visit www. weather.gc.ca/city/pages/bc-12_metric_e.html or by visiting www.districtofclearwater.com.
FROM FRONT DOOR TO GROCERY STORE
2014 Accomplishments From Front Door to Grocery Store: Getting Seniors Where They Want to Be in the Community Following the completion of a senior’s needs assessment in 2012, the District of Clearwater is undertaking a study to further understand seniors’ mobility issues within the community. The study, “From Front Door to Grocery Store” works with seniors and others in the community to assess shopping and service areas, community facilities, walking routes, and transportation to determine what is working and what could be improved to help seniors more easily get around the community. Seniors are a growing segment of the population in the District of Clearwater. From 2001-2011, the greater Clearwater area experienced a 53% increase in the 65 years and older demographic. The increase has led Clearwater to work towards becoming a more age-friendly community, which will allow seniors to remain in the area and help the community maintain its high quality of life. The District of Clearwater and the UNBC Community Development Institute (CDI) will lead the project. The Clearwater Age-Friendly Committee and its member organizations, Wells Gray Seniors Society, Friendly Club, Wells Gray Country Services, Yellowhead Community Services and Interior Health Authority, will play an integral part in guiding and implementing the project. “From Front Door to Grocery Store” is funded through a grant from the Vancouver Foundation’s Community Based Health Research Grant Program.
This program supports community to improve and advance health and wellbeing. The project’s study design proposes a mix of qualitative and quantitative methods. In-depth interviews are conducted to identify the supports and barriers to mobility in both winter and summer. The group will be selected to include participation by people representing a diversity of ages, incomes, neighbourhoods, and mobility functioning. The project will also involve an assessment of priority shopping and service areas, facilities, and services in order to determine the issues and barriers that may exist for seniors mobility. For this, CDI will use and adapt various assessment tools that been developed. Results will be shared locally through community forums and more broadly at provincial conferences and symposia.
ECONOMIC SECTION DEVELOPMENT • Subsection || 19
SMALL BUSINESS WEEK
2014 Accomplishments Council Celebrates Small Businesses in Clearwater In October of 2013, the Council in partnership with the Wells Gray Country Services Committee and the Clearwater and District Chamber of Commerce took to the streets during Small Business Week and completed a “Business Walk”. Visiting over 27 local store front businesses getting to know what the business liked MOST about doing business in Clearwater, what they felt could be done to help their business thrive, what specific communication would they find most useful and how they felt about the District implementing business licencing. There was
20 | ECONOMIC SECTION • Subsection DEVELOPMENT
resounding support for business licencing and appreciation for the one-to-one (face to face) contact by the respective team. In October 2014, the Council celebrated Small Business week by showing their appreciation of the contribution that local businesses make to our local economy. This was done by hosting a BBQ at the Buy Low construction site. Many local businesses and their staff enjoyed a beef burger or pulled pork sandwich! Council looks forward to the continuation of celebrating businesses in Clearwater.
NEW SHOPPING CENTRE
2014 Accomplishments Buy Low Foods sets the stage… The District of Clearwater worked closely with Jim Pattison Group during the construction of a new shopping centre in Clearwater located alongside Highway 5. Clearwater’s newest retail development is anchored by a 25,000 square foot Buy Low Foods which opened December 2014. The Pharmasave (pharmacy) is scheduled to open August 2015 with the Interior Savings Credit Union following close behind in September 2015.
TESTIMONIAL
Being centrally located on Highway 5 the site provides retailers with great exposure; the project stands to become a focal community hub and primary destination for retail activity.
Both new and modern; the property boasts LED lighting, ample parking, and pylon signage. Currently there are leasing opportunities ranging from between 1,000 to 5,000 sq ft. During the road construction phase the District had an opportunity to partner with Jim Pattison Group to install a multi-use pathway connecting Murtle Crescent with Murtle Road… the beginning of the community trails connectivity program.
Tom Munro, a project development consultant working on behalf of the developer and Buy Low Foods “ Working with the District of Clearwater on this project has made this one of the most satisfying projects of my career. From my first meetings with Leslie Groulx, Chief Administrative Officer, to the completion of Phase One, the Buy Low Foods grocery store opening, the cooperation and integrity of the District has been exemplary.
This initial phase had significant time constraints and deadlines that could only be successfully achieved with close cooperation between the ThompsonNicola Regional District, the District of Clearwater, the General Contractor and the Development team. All deadlines were met and everything that the District said they could and would do happened just like they said.
On a few occasions when what could have been contentious issues arose as they always do, they were negotiated reasonably and with minimal fuss. Thank you, Leslie and the District Council. We look forward to our ongoing relationship as we complete the next phases of the Shopping Centre.”
ECONOMIC SECTION DEVELOPMENT • Subsection || 21
BIOMASS ENERGY
2014 Accomplishments District Goes for BioMass Energy The District of Clearwater has taken advantage of the Provincial Government program “WoodWaste2 Rural Heat project” which has been slated to grow British Columbia’s bioenergy sector by providing market and industry development assistance to rural communities. In the fall of 2013, the District engaged the WoodWaste2 Rural Heat project to undertake a preliminary review of biomass heating systems for Clearwater. A business plan was initiated in June 2014, a call went out for a Request for Proposal to design and build a biomass heating system at the DLCC. With financial assistance from the Wells Gray Community Forest Society (2010), Federal Gas Tax, and Southern Interior Beetle Action Coalition (SIBAC), the contract for the design,
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build and installation of this system was awarded to a BC Company—Fink Machine Incorporated. The biomass heating system was installed at the new Dutch Lake Community Centre early April 2015 with commissioning taking place September 2015. The fuel supply of woodchips is provided by a local forest company—Canfor Vavenby Division. It is estimated that the pay back will be 5–8 years. Upon the success of this system, Council has expressed an interest in developing a business case for the North Thompson Sportsplex. Other private facilities are keeping an eye on the success of this project and will move forward to install a Biomass Energy system in the future. Cost of the project is $266,813.
SEPTIC FACILITY
2014 Accomplishments TNRD and District of Clearwater partner on Septic Receiving Facility Infrastructure Investments are an important driver of economic growth and job creation. The Thompson Nicola Regional District (TNRD) and the District of Clearwater have formed a partnership through a grant from the Federal Gas Tax Strategic Priorities Fund to construct a septage receiving station in Clearwater. This new septage facility will help protect the environment and the health of North Thompson Valley residents. Currently, over 90 percent of North Thompson Valley residents rely on individual septic systems. The development of these facilities will mean that the TNRD will no longer truck effluent to Kamloops for treatment, reducing CO2 by an estimated 75 tonnes annually and providing a significant savings in operational costs.
Until recently, septic was stored at landfills in Blue River, Clearwater and Barriere. With the TNRD closing these facilities in favour of ecodepots, the waste would instead be shipped to Kamloops. The Clearwater facility will be used to treat sludge that has been pumped from septic tanks. Clearwater’s septage management facility is located near the present sewage lagoons. The District has signed an agreement with Canfor to utilize road access into the facility off Clearwater Station Road. The facilities will support and minimize costs to the home owner for their septic waste disposal and creates less impact on the environment. The facility was commissioned October 2015 and will begin receiving the spring of 2016.
ECONOMIC SECTION DEVELOPMENT • Subsection || 23
RECREATION TRAIL
2014 Accomplishments Trails Task Force Committee Builds Looped Recreation Trail Behind the Dr. Helmcken Memorial Hospital What is a Trails Task Force you ask? The Council for the District of Clearwater recognized that the community was ready to move forward on the development of a trail system within the municipal boundaries. The purpose of the Task Force is to work with the District and community on the development and implementation of a Trails Network Plan. The Task Force includes 7 members of the public who are working to identify safe, connected and functional multi-
24 | ECONOMIC DEVELOPMENT
use trails for the purposes of both recreation and commuting routes within the community. This team of volunteers has worked diligently on the construction of a new 800 meter recreational trail which runs behind the Dr. Helmcken Memorial Hospital (loops to and from Park Drive). This has already proved popular with local residents and tourists. The Hospital Rim Trail will be officially open on May 16th, 2015.
UCBM PRESENTATIONS
2014 Accomplishments UCBM Presentations 2014 • Input into Timber Supply—Tenure Review • Promotion of Health Sciences and higher technical learning at the Clearwater Secondary School • Access to adequate Broadband / Cell services • Safety along Highway No. 5 (passing lanes); repairs to Clearwater Valley Road; and upgrades to intersection at Highway No. 5 and Wells Gray Inn • Succession planning programs for small business • Rural sustainability—Provincial Tax Credit for Rural BC communities where resource extraction is key
ECONOMIC DEVELOPMENT | 25
Protective Services Fire Department The Clearwater Volunteer Fire Department provides services for the protection of lives and property from fire hazards; providing a comprehensive fire prevention and suppression service and engaging in mutual aid agreements with Blackpool and Vavenby Fire Departments and recepical agreement with the Clearwater Fire Zone. In 2014 the Fire Department comprised of one half time Fire Chief, a 0.2 Maintenance worker and 22 on call Volunteer Fire Fighters. Responsibilities: • Fire Suppression, wildfire and bush fires, fire alarms • Fire Prevention and Public Education • Issuing burning permits • Fire Safety Inspections of public buildings • Maintain Firehall and equipment • Mutual aid agreements with Blackpool and Vavenby Fire Departments • Weekly training sessions — Thursday evenings at 7pm Training: • First Aid • JIBC Basic Firefighting program and Firefighter Level 1 &2 program • Driver Training • In July the department has its’ own “Firefit challenge”
2015 Plans & Initiatives
26 | PROTECTIVE SERVICES
Mike Smith, Fire Chief
2014 Highlights • Attended 33 Call outs • Held 2nd Annual Easter Egg Hunt to raise money for equipment for the Chad Schapansky Memorial Park • 7 members completed the Justice Institute of BC Basic Firefighter program • Hosted annual Father’s Day Lunch • Participated in Fire Prevention week activities including: — Presentations to K-1 and Grade 4 students at the Raft River Elementary School — Hosted a coloring contest, with 2 tablets as prizes — Held a contest for high school students to show involving smoke alarms — Hosted Open House for the public • Participated in the Clearwater Canoe Regatta • Hosted Fireworks on Halloween • Installed a “tankless” hot water system and added storage cabinets to the firehall
• Focus on Public Education in the schools and the community • Consult and plan for playground equipment installation to Chad Schapansky Memorial Park • Strike an agreement with Canfor for property • Adopt a service level for “Playbook Series” • Construct a small building for training purposes • Continue to recruit and train firefighters
Infrastructure Services Public Works The department also provides technical support, upgrades and maintenance for the District’s infrastructure and capital projects for the department in consultation with the District’s engineers. The department operates the District’s water (this includes one gravity system (Russell / McDougall / Hashcheak Creek watershed) and 2 Wells) and sewer treatment and distribution systems, maintain fire hydrants, District facilities, road maintenance and are
responsible for Riverview Cemetery, burials and cremations, and oversee the administration of maintenance contracts for community parks.
2015 Plans & Initiatives
Long Term Goals
In 2015 the District will be looking to complete the following minor capital projects to improve water quality sampling as well as some minor operational needs.
The following water system improvement projects are ongoing, but will not be completed during 2015.
• Installation of two additional dedicated water quality sampling stations • Install fencing around the surface water Booster Station • Phase 2 of the repairs outlined in the Leak Detection Survey Report • Continue to upgrade the SCADA system, completion of this 5 phase program is expected by 2017 • Dyke review and assessment • Fleet—Purchase new Utilities Truck to replace F250
Other responsibilities: • Reviews servicing for development and subdivision applications • Manages Capostinsky Ball Park • Receives and executes applications for water and sewer service connections
• Continue to develop the Cross Connection Control Program which was initiated in 2014; Completion is expected by 2016 • Initiate asset management plan In addition, the following major improvement projects are in the preliminary design stage; the anticipated timeline of these projects is largely dependent on senior government funding, however the approval status of the infrastructure grant application is not currently available • Construct a new Well #3 at the Well #1 site to address reliability and capacity deficiencies, • Completion of Phase 1 of a 3 Phase 300mm water supply main from Well #3 to the Archibald Reservoir
INFRASTRUCTURE SERVICES | 27
Water WATER 2014 HIGHLIGHTS • Leak Detection Survey Repairs —Phase I (100Ø AC Pipe—Lodge Drive) • SCADA Upgrades—Phase 3 of a 5 Phase program • Development of a functional HydroCAD model of the District’s water distribution system • Replaced Swanson Road / Clearwater Station Road PRV chamber • Installation of fencing at the Russell Creek intake pond • Installation of new radio antennas at Well #1, Well #2, UV treatment building, Russell Creek booster station and the reservoir • Initiated discussion with Council regarding preparation of a ‘Cross Connection Control Program’ • Installed water sampling station in Sunshine Valley at the end of Ritchie Road • Initiated the first draft of a ‘Source Water Protection Plan”
28 | INFRASTRUCTURE SERVICES
2014—Water Consumption: Total volume 1,063,091 m³ (2.6% increase from 2013)
Peak Day
7,134 m³, July 15 (11.8% decrease from 2013)
Average Day 2,912 m³
WATER 2015 PLANS & INITIATIVES • Working towards adopting a Water Conservation Plan Policy • Phase 2 of Leak Detection Survey • Developing waterworks Bylaw • Installation of 2 additional dedicated water quality sampling station • install fencing around the surface water / booster station • Continue to upgrade SCADA system
Sewer
Other
SEWER 2014 HIGHLIGHTS
INTERNATIONAL EXCHANGE PROGRAM
• Continuing to partner with the Thompson Nicola Regional District for installation of a Septic Receiving Plant • Implementation of maintenance program for the sanitary sewer system • Flushing sanitary sewer main • Ground water monitoring wells • Flow meter at the Lagoon
• 2014: Canada-Brazil Across Borders International Engineer Student
SEWER 2015 PLANS & INITIATIVES • Septic Facility Complete & Commissioning • Irradiation of Duck Weed • Clean out of Return Basins • Closed Circuit Television scan of the underground pipes • Installation of new lift station at Capostinsky Park • Development maintenance program for Lift Station Maintenance Program
Cemetery 2014 HIGHLIGHTS • Modification of irrigation system • Cemetery Review Committee
ROADS 2014 HIGHLIGHTS • Preparation for pavement overlay program —km of road valued at $2Million • Roads Maintenance Policy • Traffic markings
ROADS 2015 PLANS AND INITIATIVES • Continue Pavement Overlay program to include: Candle Creek Road, Dunn Lake CN Crossing • Draft Highway Maintenance Bylaw • Draft Disabled Parking Bylaw
INFRASTRUCTURE SERVICES | 29
Parks & Recreation Community / Parks Clearwater has something for everyone; this is especially true in our community parks. Experiences can range from tot parks, cultural to natural parks this reflects the District’s commitment to family and the areas natural heritage. There are 22 community parks, 9 of which are developed. The District also has
a sports arena which encompasses hockey, figure skating and curling, this is maintained by District staff. The District continues to be committed to providing diverse and accessible recreational opportunities that will contribute to the holistic
The District’s Community Parks: • Boat Launch—Dutch Lake • Capostinsky Ball Park • Chad Memorial Park • Clearwater Centre Plan (Young Road) • Dutch Beach Park • Fawn Park (undeveloped) • Grizzly Park (undeveloped) • Hospital Recreation Trail (undeveloped) • Lake Summit (undeveloped) • McMahon Riverside Park (undeveloped) • Ogden Road (undeveloped)
• Park Drive Park (undeveloped) • Park Drive Trail dedication (undeveloped) • Raft River Viewing Park • Reginald Small Park • Rotary Sports Park • Wade Property (undeveloped) • Weyerhaeuser Pioneer Park • Wildwood / Hydro Road (undeveloped) • Wyndhaven Park
2014 Trails Task Force Committee This committee was formed and will initiate the development of a Trails Master Plan. The purpose of this committee is to develop and support the implementation of a comprehensive strategy for safe, connected and functional recreational trails in order to move throughout the community. 30 | PARKS & RECREATION
2014 Capital Projects (Due to budget restraints most capital projects were put on hold)
• Capostinsky Ball Park— installation of red ball sand • Dutch Lake Beach—replace signage, tree abatement, trail into Bampton Park area • Construct Hospital Rim Trail
SPORTS PROGRAMMING • Host 2015 Softball Provincial championships • Slo-Pitch Tournaments • Mixed Mites Softball Tournament • CSS Girls’ Soccer Tournament • Continue to support the Sports Coordination Program
COMMUNITY RECREATION 2015 • Further enhance and expand the recreation program under the Community Recreation Healthy Living program • Continue to support District hosted Community Events including Winter Fun Days, Canada Day and host a FRE-gatta • Further partnership with Clearwater Secondary School, United Way and Raft River Elementary for the Farm to School to Food Bank Program • Skate 8 Clinics • Tennis Lessons
TRAILS TASK FORCE 2015 • COMPLETE TRAILS MASTER PLAN
District-Sponsored Events • Winter Fest • Love Where you Live Bonspiel • Pitch–In • First Fish Ceremony / School Program • Canada Day • FRE-gatta
31 | PARKS & RECREATION
Recreation Programming COMMUNITY RECREATION HEALTHY LIVING PROGRAM STATS January–June 2014 Winter/Spring Programs # of Programs—Adult 30 # of Participants—Adult up to age 54 196 # of Participants—Adult age 55+ 48 # of Programs—Children/Youth 7 # of Participants—Children/Youth 72 # of Programs—Family 3 # of Adult Volunteers 5 July–August 2014 Summer Programs # of Programs—Adult # of Participants—Adult up to age 54 # of Participants—Adult age 55+ # of Programs—Children/Youth # of Participants—Children/Youth # of Programs—Family
5 79 22 7 184 0
* Please note: there were 22 programs within the 2 sessions of swim lessons
September–December 2014 Fall Programs # of Programs—Adult 21 # of Participants—Adult up to age 55 188 # of Participants—Adult age 55+ 43 # of Programs—Children/Youth 6 # of Participants—Children/Youth 53 # of Programs—Family 4 # of Adult Volunteers 5 Everybody Gets to Play –Spring Registration Day # of Organizations # of Participants
11 100
Everybody Gets to Play– Fall Registration Day # of Organizations 10 # of Participants 61 32 | SECTION • Subsection
Tennis “Try It” at Family Day–February 8 # of Participants—Adult up to age 49 9 # of Participants—Adult age 55+ 2 # of Participants—Children & Youth 41 # of Adult Volunteers 2 Youth Week May 1–7 # of Adult Participants # of Participants—Children & Youth # of Adult Volunteers # of Children/Youth Volunteers
1 61 6 18
Farm to School April–December # of Teachers involved # of Students—Children & Youth # of Children/Youth Volunteers # of Adult Volunteers
11 320 10 18
Tennis in Schools–Spring # of Teachers involved # of Adult Volunteers # of Participants—Children & Youth
13 2 335
2014 Fall Programs Totals # of Programs—Adult # of Participants—Adult up to age 54 # of Participants—Adult age 55+ # of Programs—Children/Youth # of Participants—Children/Youth # of Programs—Family # of Adult Volunteers
56 463 113 20 309 7 10
• Programs included the following with youth and adults participating: Dance, Yoga, Zumba, Tabata, Resistance Training, Bootcamp, Mountain Biking, Cookery, walking, Seniors Walking, Running, Volleyball, Tennis, Paddle Boarding, Nutrition, Meditation, Tai Chi and more • Skate 8 Clinic held at Rotary Sports Park • Swimming Lessons
PARKS & RECREATION | 32
The North Thompson Sportsplex The Sportsplex is located within the municipality of Clearwater, and serves both Clearwater and the surrounding area (TNRD Area A) The facility is funded by both the District and TNRD Area A. Over 50,000 people visit the Sportsplex every year. The Facility employs 12 staff on a seasonal basis, who provide a great place for people to
Roger Mayer
Facilities Supervisor
play hockey, figure skate, curl and many other community events, and operates a concession that provides regular service and catering. The facility operates with ice from September to March and offers dry floor rental for the balance of the season.
2014 Activities and Accomplishments • The Sportsplex staff and user groups hosted: —7 Minor Hockey tournaments —60+ Minor Hockey games —3 Adult Tournaments —3 Curling Bonspiels • Encouraged growth in Girls and Ladies Hockey • Worked with local PAC to continue learn to skate program for all students • Worked with Clearwater Secondary to start the Clearwater Hockey Academy • Hosted Hockey Skills Camp • Organized Clearwater Hockey Days • Figure Skating Events including a Skating Exhibition • Weekly Curling
• Themed Family Skating events, Santa Claus Skate, Community Fundraising Hockey Games • Despite a declining youth population registration numbers remain strong • Figure Skating Club—10 % growth • Minor Hockey—0% growth • Continued Power Smart program to reduce Power Consumption Estimated visitor/days to the community were 4000 with generated revenue of $500,000. Capital Projects completed: • Continued 3 phase program for roof repairs • Completed paving at front of facility • Sandblasting and painting of Zamboni
2015 Plans & Initiatives • Hockey and Power Skating Camps • Continue growth in all User Groups • Continue Capital Improvements to Sportsplex to promote Growth • Continue energy saving programs THE NORTH THOMPSON SPORTSPLEX | 33
Sports Programs The community of Clearwater and surrounding area has a multitude of sports programs that are run throughout the year: Hockey, Soccer, ball, figure skating, curling, adult volley ball, tennis, just to name a few. The Sports Coordinator is responsible to work with sports groups to fill District facilities with sports tournaments creating an economic driver.
Soccer # Tournaments 2
# of Out of Town 10
# Nites Stayed 3
Direct Revenue $30,561
Indirect Revenue $2,750
# of Out of Town 14
# Nites Stayed 6
Direct Revenue $47,892
Indirect Revenue $4,311
# of Out of Town 10
# Nites Stayed 4
Direct Revenue $26,175
Indirect Revenue $2,355
# of Out of Town 4
# Nites Stayed 2
Direct Revenue $5,584
Indirect Revenue $503
# Nites Stayed 19
Direct Revenue $167,588
Indirect Revenue $15,083
Induced $1,834
Total Revenue $35,145
Softball # Tournaments 2
Induced $2,874
Total Revenue $55,077
Slo-Pitch # Tournaments 2
Induced $1,571
Total Revenue $30,101
Curling # Bonspiels 2
Induced $335
Total Revenue $6,422
* denotes 1 bonspiel is local
Hockey # Tournaments 8
# of Out of Town 38
34 | THE NORTH THOMPSON SPORTSPLEX
Induced $10,055
Total Revenue $192,726
Transit In partnership with the Thompson Nicola Regional District (TNRD) Area A and BC Transit, the District of Clearwater contracts transit services through Yellowhead Community Services. Two primary services are provided as outlined below:
2014 Highlights
2015 Plans & Initiatives
• Vavenby-Kamloops Valley Connector Bus: added a second day to bus run— Tuesday and Thursday of each week • Regular Community Transit: Scheduled local runs five days per week, Monday to Friday, covering Vavenby to Blackpool.
• Continuation of the Valley Connector Bus—two days per week with partnerships between the TNRD and the District of Barriere — One day per month which originated in Blue River • Promotion of transit service through Facebook, Website, newspaper and newsletter. • Add an Inner Community Bus Loop for three days per week
Ridership for 2014 for Valley Connector Vavenby Clearwater Little Fort Barriere Blue River/Avola Total
94 920 73 447 67 1701
This is up 46% from 2013 (1162)
TRANSIT | 35
Planning & Development Planning and Development are provided under contract by the Thompson Nicola Regional District. Planning takes a lead role in land use planning and many of the inspection and permitting processes for the District.
The principal functions of the Planning Department are: • Administration of development applications and current planning; • Building Inspection and Bylaw Enforcement; • The building inspection function addresses residential, commercial, institutional and industrial building construction within the District.
Building Starts 2014: Building permit values were $9.3 million for Clearwater during 2014. While total construction values show some fluctuation from year to year, the number of building permit values are relatively stable.
Other responsibilities: • Provide Council with advice on planning matters • Develop policies pertaining to land use • Process applications for Development Permit and Development Variance Permits, Rezoning and Official Community Plan amendment, temporary use permit, Agricultural Land use changes and Subdivision applications • Implementation of Official Community Plan Policies Year 2009 2010 2011 2012 2013 2014
# Permits 35 27 28 40 27 36
Value/Mil $2.9 $2.2 $2.8 $3.3 $3.1 $9.3
Bylaw Enforcement: • Administered 17 bylaw complaints— 2 remedial action orders to clean up unsightly premises 36 | PLANNING & DEVELOPMENT
2014 Highlights Land Development status: 2 active Rezoning applications; 1 active Official Community Plan application; 1 Development Variance Permit; 11 active subdivision applications (creating 44 lots and 32 strata properties); and 3 Development Permits.
2014 Applications Complete 3 – Development Permits 1 – Development Variance Permit 3 – Subdivisions Applications
• Reviewed and processed 7 development applications • Adopted the Development Procedures Bylaw • Continued to improve and process efficiently all land use planning applications • Update Development Services public information on the website • Continued to implement and promote Climate Action Planning and CEEP programming
2015 Plans & Initiatives • Draft—Subdivision Services and Works Bylaw, Development Cost Charge Bylaw • Continue to implement Corporate Climate Action Planning Initiatives and CEEP • Continue to work towards mitigation of bylaw complaints • Continue to work with property owners to ensure building permits are complete
PLANNING & DEVELOPMENT | 37
Financial Services The Financial Services department has 4.0 fulltime employees; 2.3 in finance and 1.71 in Motor Vehicle/ICBC. The Financial Services department’s responsibilities and authority are legislated by the Community Charter, provincial and federal statutes and municipal bylaws. These responsibilities include stewardship of municipal assets including investments, tangible capital assets and liabilities, through Financial Planning, reporting and risk management. The Financial Services department works with all other departments in order to provide timely, relevant and accurate financial information for reporting and decision making.
2014 Highlights • Converted Riverview Cemetery records to electronic • Streamlining and documentation of processes within the Finance Department • Manage IT and phone system move to Dutch Lake Community Centre • Implementations of online home owner grant claims
38 | FINANCIAL SERVICES
Other responsibilities include: • Ensuring IT services are functional and effective • Filing all necessary progress and claim reports for projects that are funded by grants • Preparing all statutory financial reporting • Administration for: —Transit —Riverview Cemetery —Motor Vehicle and ICBC Office • Protecting the District’s financial position by monitoring investments, reserve and debt levels
2015 Plans & Initiatives
• Implement Recreation Software • Ongoing review of user fees and other rates • Continuous improvements in customer service • Updating Cemetery Bylaw • Work on Long Term Financial Plan including: —Reserve Policy —Investment Policy — Asset Management and Long Term Capital Plan —Taxation Policy
Grants Canada Day
$1,600
United Wells Gray Community Forest: —Weather Station —Concept Plan: Dutch Lake Beach —Trails: Hospital Rim Community Recreation Program
$10,000 $10,000 $8,500 $7,250
Southern Interior Beetle Action Coalation—Bio Energy Plant
$20,000
Healthy Communities Capacity Building Fund
$5,000
Age Friendly Community Planning project (UCBM)
$17,260
United Way—Farm to School | Healthy Living–Canada Day
$6,500
Tennis BC
$1,612
Wells Gray Country Services Committee (TNRD Area A)
(Sport Tourism) $3,000 (CRHL) $3,000
Tourism Wells Gray (Sport Tourism)
$8,000
Grant in Aid The Council recognizes the value to the community of local clubs, groups, nonprofit organizations and charities under Policy 2008-02 the District provides guidelines for grant in aid funding applications to Council. Council approved the disbursement of grant in aid funds for the following projects in 2014:
Clearwater Rotary Club—May Day
$250
Clearwater Rotary Club—Christmas Light Up
$250
Clearwater Food Bank Christmas Hamper Take Back the Night
$1,000 $250
Winter Festival
$2,500
Strategic Community Investment Funds PLAN AND PROGRESS REPORT • SCI Funds received Date Received June 27, 2014
Use General Government Services
Amount $264,768
• SCI Funds intended use, performance targets and progress made Intended Use Use funding to stabilize tax rates
Performance Target Minimize tax rate increases
Progress Made Tax increases required were lower due to the use of Small Community Strategic Community Funds. FINANCIAL SERVICES | 39
Property Tax Comparisons Average Taxation Assessment Municipal Tax Other Authorities School Tax Regional District Regional Hospital Police Tax BC Assessment/MFA Subtotal Total Taxes Utilities: Water: Parcel Tax User Fees Sewer: Parcel Tax User Fees Total Utilities
2014
Change
$222,500 $894
$219,800 $805
1.23% 11.03%
$541 $369 $105 $77 $14 $1106 $2,000
$533 $371 $86 $75 $13 $1078 $1,883
1.6% –0.7% 21.7% 2.7% 2.7%
$100 $260.40 $40 $275.40 $675.80
$80 $260.40 $30 $275.40 $645.80
Property taxes are calculated using a mill rate multiplied by the assessed value. The only rate that the District of Clearwater sets is the Municipal Tax rate. Council, during the budgeting process makes an effort to ensure that property taxes are reasonable and fairly distributed amongst the property classes. Services provided by the municipality with these taxes include: • General operating and administration • Parks and Recreation • North Thompson Sportsplex • Planning and Economic Development • Public Works • Fire Protection • Street Lighting The municipal tax portion makes up 48% of the tax bill. The other 52% is taxes collected for other authorities.
40 | FINANCIAL SERVICES
2013
6.14% 0.0% 6.3% 0.0% 5.9%
The other authorities that the District of Clearwater collects taxes for are: • School • Regional District: Provides solid waste management, library, E911, emergency preparedness, mosquito control, & other services • Regional Hospital • Provincial Police, BC Assessment and the Municipal Finance Authority Utility funds (water/sewer) are maintained separately. There are two types of charges for each utility. Parcel tax, this is a flat rate charged on every parcel of land within the respective service area and User fees, these are a variable rate based on the type of service and charged only on those properties that are hooked up to the system. The parcel tax for both Water and Sewer were increased in 2014 to provide funding for operating and maintaining sustainable utility systems.
2014 Revenues and Expenditures Distribution
FINANCIAL SERVICES | 41
Permissive Property Tax Exemptions for 2013 Under the Community Charter, a municipal Council may provide for tax exemptions (known as permissive tax exemptions) for properties belonging to charitable, philanthropic or other nonprofit organizations. The Community Charter states that the Annual Report must include a statement of the tax exemptions granted in 2014, and the amount of property taxes that would have been imposed on the property if it were not exempt. The following properties were granted exemptions in 2013: Legal Description
Civic Address
Lot 42, Plan 13657, DL 5040
72 Taren Drive
Lot 1, Block 1721,
495 Sunshine Valley Road
Municipal Portion
Other Authorities
Total Permissive Exemption
618
993
1,612
Central North Thompson Rod and Gun Club
861
1,267
2,128
Clearwater Christian Church
199
319
518
Clearwater New Life Assembly
985
1,583
2,568
Organization Benevolent and Protective Order of Elks Clearwater Lodge #499
Lot A, Plan 26029, DL 2622
556 Dunn Lake Road
Clearwater Ski Club
5,230
5,441
10,671
Lease 342064
556 Dunn Lake Road
Clearwater Ski Club
432
695
1,127
Lot 3, Plan 34141, DL 3856
423 Hydro Road
Congregation of Jehovah Witnesses
893
1,434
2,327
Lot 1, Plan 4889, DL 2620
24 E Old North Thompson Highway
Evangelical Free Church of Canada
1,115
1,646
2,761
Lot A, Plan 27173, DL 1719
144 Evergreen Place
Evergreen Acres Senior Citizens
3,116
4,177
7,293
Lot 1, Plan 30487, DL 1719
146 Evergreen Place
Evergreen Acres Senior Citizens
1,319
1,767
3,086
Lot 2, Plan 33856, DL 2620
40 Old North Thompson Highway
Freshwater Fisheries Society of BC
2,529
3,427
5,956
Lot B, Plan 33001, DL 1719
664 Clearwater Village Road
Guru Tegh Bahadur Sikh Temple
407
653
1,060
Lot 3, Plan 24642, DL 1720
324 Grant Road
St. James Catholic Church
1,576
2,532
4,108
Lot 1, Plan 25222, DL 1680
257 Glen Road
Royal Canadian Legion Branch #259
3,744
3,599
7,344
Lot 1, Plan KAP 70712, DL 1719
612 Park Drive
Yellowhead Community Services Society
4,758
4,730
9,488
TOTAL 2013 TAX EXEMPTION
27,780
34,264
62,045
42 | FINANCIAL SERVICES
STRATEGIC PRIORITY WORK PROGRAM, 2013 | 43
How can the District plan for maintenance and upgrades? * Master Plan • Proactive approach • Preventative maintenance • Reduce infrastructure deficit • Infrastructure lifecycle identified • Defined priority schedule • Facilitate realistic public expectations • Sufficient budget
3. INFRASTRUCTURE
How can the District influence recruitment of health care professionals? * Doctor Prospectus • Adequate per capita rate of doctors • Positive impact on economic development • Retention of local seniors • Excellent healthcare • Determine interests of Doctors
2. DOCTOR RECRUITMENT
How should the District proceed with the relocation of the Town Hall? * Lease Agreement • Long term certainty • Better working environment • Public accessibility • Greater operational efficiency
1. TOWN HALL
*Removed Road Transfer
PRIORITY/Desired Outcomes
Master Plan • In house • Consultant • Combination as
• Staff • Consultant • Combination • District • Doctor Recruitment Committee
• In house • Consultant
NOW
OPTIONS/Strategy
2013 Strategic Priority Work Program
Master Plan • Approve and determine requirements —March • Determine funding options—April • Prioritize projects—May • Develop strategy—June Sportsplex • Expansion complete Sewer System • Grant application for sewer extension to Dutch Lake area Water System • Assess leakage—three year program • Install SCADA systems —three year program
• Develop Prospectus (via Doctors Recruitment Committee)—March • Liaise with Health Match BC and other intermediaries—April • Update liveinclearwater.ca
__________________________ • Determine Town Hall disposition
• Prepare 25 year Dutch Lake school lease—February • Negotiate tenant lease—February • Approve design plans—April • Undertake renovation—October 2013 • Move to new location—May 2014
ACTION—What, Who, When
• Complete and adopted in March • Economic Action Plan 2013 for capital projects identified for funding Sportsplex • Expansion complete Sewer System • grant application not successful • Leak detection Phase I complete 2013 (Phase II scheduled for 2014) • SCADA Phase I complete 2013 (Phase II scheduled for 2014)
• Complete in March • Physician Recruitment Committee —very active • Attended conference in Victoria—April • Two physicians recruited • Rep to attended Family Medicine Conference in November • video for recruitment complete
• Lease agreement prepared and in place • Design plans approved by DOC Staff August 29th, 2013 • Building permit applied for and approved • Renovation underway • Mechanical, electrical, and plumbing drawings done • Move in date estimated for May 2014 • Licence to occupy complete for Playschool • Licence to occupy in progress for YCS
• Complete —District is now fully responsible
Progress
44 | STRATEGIC PRIORITY WORK PROGRAM, 2013
What is the District’s role in addressing the housing shortage? * Zoning Bylaw • Policy framework • District role clearly defined • Supportive approach to development • Needs clearly determined • Prospectus for developers
7. SOCIAL HOUSING
What role should the District play in increasing economic development? * Strategy Action Plan • Increased tax base • Increase in local jobs • Diversified economy • Partnerships • Industry support
6. ECONOMIC DEVELOPMENT
What is the District’s plan to enhance multi-modal transportation? * Task Force Recommendations • Future trail connectivity and networks defined • Safe trails for walking, cycling, disability access • Active lifestyles encouraged • Get people out of vehicles • Tourist attraction • Long Term plan
5. TRAIL MASTER PLAN
How can we ensure recreation programs are meeting the needs of residents? How can the District deliver recreation programming and develop facilities that meet the needs of the community? * Program assessment • Active and healthy lifestyles • Increased program participation • Youth and senior programs • Development of families • Locals engaged in positive pursuits • Best value for money *Partner Funding • Shared service funding formula • Sustainable funding • Needs analysis • Assess active lifestyle trends
• In house • Consultant
• In house • Consultant • Combination • Chamber of Commerce • Committee • Council with public input
• In house support • Consultant • District • Task Force
• In house • Consultant • Combination
4. RECREATION PROGRAMS/DELIVERY MODEL
2013 Strategic Priority Work Program, continued
• Develop terms of reference—October
• Review current strategy—February • Identify achievable items—March • Update strategy and develop action plans—October
Draft Task Force terms of Reference — September • Inventory current assets • Prepare design concept • Develop park standards • Present Task Force recommendations
2013 Programs • Inventory current programs—February • Review and identify gaps —Complete in June Comprehensive Review • Prepare Terms of Reference for a full review – October • Budget proposal – October • Consider during Service Capacity Review
• YCS working on Homelessness Strategy
• A report was complete and presented at the June workshop on Economic Development with Council • Several items have been achieved within the CEDSP plan • Workshop held on June 4th, 2013 • Staff working on report re: economic development models
• Road Network Planning complete • Road Cross section bylaw adopted • Both of which address alternative traffic modes
• Researching what other municipal governments are doing • Council direction to report on combination of CRHL / Events position • Program offerings have been increased to include more youth and senior participation • Shared services with CSS, United Way creating leveraging dollars • Extended contract to March 31/14 • Staff working on report for Music Nites
• Inventory of programs done • Review in progress • Fall program is out and brochure produced
STRATEGIC PRIORITY WORK PROGRAM, 2013 | 45
• Make application for Provincial funding for Dutch lake
SEWER EXPANSION FUNDING * Funding
• Economic Development: —Review current strategy—February —Identify achievable items—March —Update strategy and develop action plans—October • Union Agreement • Zoning (Development) Bylaws • Reserve Policy—September 2013 • Functional Review—March 2013 • Highway Bylaw—March • Water Bylaw • SCADA System
Director of Finance
Public Works
OPERATIONAL STRATEGIES (CAO/Staff)
Chief Administrative Officer
WHO
• Work with TNRD to build business case for private and/or Provincial funding
ADVOCACY
INTERNET SERVICE CAPACITY * Enhanced Service
• Workshop—May • Identify target services—May • Adjustment strategy—June • Service Policy—June • Adjustments for 2014 budget—October
• In-house • Consultant • In-house with facilitator • Council/Staff • Council • Staff
How can we meet public service expectations within a realistic budget? * Service Adjustments • Explore delivery options • Assess effectiveness & efficiency • Determine value for money • Ensure realistic expectations • Establish performance expectations • Seek service excellence
9. SERVICE CAPACITY REVIEW
• Amalgamated with Recreation Programs
8. RECREATION DELIVERY MODEL
• Draft in review • Road Network Plan complete • In progress • First phase complete
• Negotiations complete—May • Schedule workshop for Oct 29
• Completed an assessment of what has been accomplished—February/June • Workshop held for June 4th
• Application was denied • TNRD received funding for Septic Receiving Plant (Dec 2014 completion)
• In progress—staff working of RFP • TELUS to install upgrades to cell service Dec 2013 • TELUS to install upgrades to ADSL Feb 2014
• Staff is currently working on assessment and exploring delivery options within the organization • Consultant hired to complete Service Capacity Review—to be presented January 2014
46 | STRATEGIC PRIORITY WORK PROGRAM, 2014–15
• 2015—Review policy on park land
• Parks Land Management Strategy
Task Force Task Force • Future trail connectivity and networks defined • Safe trails for walking, cycling, disability access
• Develop and adopt bylaws to stream line development procedures in Clearwater
• In house
• Next round of infrastructure grants
• Project Scope approved • Environmental Assessment • Design/construction • Anticipate construction 2nd Q 2016
ACTION—What, Who, When
• Review recreation needs, gaps and growth
• In house • Consultant • Combination as
• Staff /Consultant • Combination
• Consultant • In house
OPTIONS/Strategy
• Recreation Program Review
• Trails Network Plan
3. PARKS & RECREATION REVIEWS
Bylaw Updates • Zoning Bylaw • DCC Bylaw • Development Procedure Bylaw • Subdivision Servicing Bylaw
2. DEVELOPMENT/OCP
• Infrastructure Regulatory Bylaws
• Sewer System —Dutch Lake —Sewage Lagoon Upgrades —Brookfield Servicing Review
• Water System —Third Well —Pipe Sizing and Fire Flow Improvements
1. INFRASTRUCTURE IMPROVEMENTS
PRIORITY/Desired Outcomes
2014–15 Strategic Priority Work Program
• Council resolved to dispose of parkland for 5 undeveloped parks
• Council workshop on July 7th
• Committee working with Consultant to complete network plan • Trails classifications are complete • Open house scheduled for June 17th • Constructed the Hospital Loop Trail • Applied for Grant to construct Park Drive trail and access to Dutch Lake Beach
• Zoning Bylaw in draft format —Presented to public for input • DCC Bylaw adopted • Development Bylaw adopted • Subdivision Servicing in draft format —Presented to the Public for input
• Draft Highways, Disabled Parking • Draft Cross Connection Control Bylaw and Policies
• Grant application submitted for Build Canada Fund, s/b awarded in the fall • Water model complete and phase 1 included in grant application
Progress
STRATEGIC PRIORITY WORK PROGRAM, 2014–15 | 47
• In house • Consultant • Combination
• In house support • Consultant • Third Party
• In house
• In-house • Consultant • In-house with facilitator
Tax Policy Reserves Policy Parcel Tax Rate Bylaw
Asset Management Plan
Infrastructure Management Plan
• • •
•
•
• Council/Staff • Council • Staff
9. FIVE YEAR FINANCIAL MANAGEMENT STRATEGY
• Community Wildfire Management Plan
8. FIRE MANAGEMENT STRATEGY
How can we meet public service expectations within a realistic budget? • Complete Review • Implement Recommendations
7. SERVICE CAPACITY REVIEW/IMPLENTATION
• Review Bio Energy Opportunity • Grand Opening Open House • Hold Ribbon Cutting Ceremony
6. TOWN HALL RENOVATIONS
• Identify Seniors Assisted Living Opportunities (advocate) • Initiate Affordable Housing Strategy
5. HOUSING STRATEGIES
• Applied for Asset Management Planning Grant
• Develop financial policies to create stability for the municipality and its tax base
• Budget item to be identified, 50% funding available thru UBCM
• Implementation of recommendations by Consultant
• Work with YCS to renovate Dutch Lake School • RFP for Bio Energy system
• Engage a working group of stakeholders to develop Terms of Reference
• Consultant to work with community stakeholders to develop a 3 year work plan
• Review Community Economic Development Strategic Plan (CEDSP)
• CAO—Communication Strategy drafted
• Submitted UBCM Grants
• In house • Consultant • Combination
• Identify Age Friendly Attractants
• Dr/Professional Recruitment /Retention Strategy
• Communications Strategy
4. ECONOMIC & SOCIAL DEVELOPMENT PLAN
• Completed the Asset Management Inventory
• Received approval of Asset Management Planning grant
• Parcel tax bylaw adopted; Sewer and Water User Fees Bylaws adopted with a flat rate increase effective for next 4 yrs
• Applied for FireSmart Grant to work with the Community—private property owners —to educate on FireSmart practices
• Staff is currently working on assessment and exploring delivery options within the organization • The majority of the 11 recommendations are now complete
• Complete with move in—July 2014 • Ribbon Cutting—September 2014 • RFP awarded; construction started May 25th, 2015
• Interviewed and awarded contract for study • Consultant working on a feasibility study for a Campus of Care
• Consultant has completed review and final draft CEDSP; Council adopted the 3 yr plan and identified % Strategic Priorities to implement
• UBCM Age Friendly program – Communication—Senior Luncheons; • Health and Safety Toolkit;
• Adopted Communication Strategy and Policy for the District
Financial Statements 2014
48 | ECONOMIC SECTION • Subsection DEVELOPMENT
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Contact Information District of Clearwater —Administration 209 Dutch Lake Road P.O. Box 157 Clearwater, BC, V0E 1N0 Phone: 250.674.2257 Fax: 250.674.2173 Email: admin@docbc.ca districtofclearwater.com
ICBC/Motor Vehicle Agent
Fire Department
North Thompson Sportsplex
ljensen@docbc.ca
Phone: 250.674.3733 Fax: 250.674.3021 Email: msmith@docbc.ca
428 Murtle Crescent Clearwater, BC, V0E 1N1
Building Inspector: 250.377.8673 Inspection Request Line: 250.377.7076
Phone: 250.674.2143 Email: rmayer@docbc.ca norththompsonsportsplex.com