Buy view propane supply tank swap refill service 905841 by CFX Network, LLC

View Details for Buy # 905841 General Buy Information Buy #:

905841

Solicitation #:

4434DRCAJ00383

Buy Description :

OPTION - Propane Supply w/Tank Swap&Refill Service

Category :

R7 -- Support Services - Management

Sub Category :

R706 -- Logistics Support Services

NAICS :

561790 -- Other Services to Buildings and Dwellings

FedBizOpps Solicitation :

Yes

Set-Aside Requirement :

Small Business

Buyer :

DHS Federal Emergency Management Agency

End Date :

01/19/2018

End Time :

17:00 ET

Seller Question Deadline:

1/18/2018 - 16:00 ET

View Question & Responses

Line Item(s) Template - Optional You have the option of entering Bid information manually by clicking Start Bid or you can prepare your Bid in an Excel spreadsheet by clicking Download Template. Complete the template using the instructions provided in the spreadsheet and save the file to your computer. When complete, login to FedBid and click Start Bid. Proceed to the Line Items screen to upload the information. DOWNLOAD TEMPLATE

Line Item(s) Base Base Period of Performance:

02/05/2018 - 05/01/2018

Item No

Description

Qty

Unit

001

Line Item 001: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Base Period: Kyen Campground Mendocino County - Provide LABOR to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification. Applicable Dept of Labor minimum Wage determinations attached.

Lot

002

Line Item 002: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Base Period: Kyen Campground Mendocino County - Provide PROPANE (Estimated Gallons)to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification.

6240

Gallons

003

Line Item 003: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Base Period: Sonoma Fairgrounds Sonoma County - Provide LABOR to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification. Applicable Dept of Labor minimum Wage determinations attached.

004

Line Item 004: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Base Period: Sonoma Fairgrounds Sonoma County - Provide PROPANE (Estimated Gallons)to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification.

29272

Gallons

005

Line Item 005: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Base Period: Redwood Empire Campground Mendocino County - Provide LABOR to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification. Applicable Dept of Labor minimum Wage determinations attached.

Lot

006

Line Item 006: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Base Period: Redwood Empire Campgrounds Mendocino County - Provide PROPANE (Estimated Gallons)to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification.

6760

Gallons

007

Line Item 007: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Base Period: Delivery Charge/Delivery Surcharge/Other Delivery Fees - All Sites/All Counties - Provide PROPANE delivery per the attached Statement of Work. Up to Ninety (90) day period of performance.

Deliveries

008

Line Item 008: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Emergency Service/Labor Charge (Hourly Rate) - Sonoma & Mendocino Counties. Applicable Dept of Labor minimum Wage determinations attached.

Line Item(s) Option 1 Option 1 Period of Performance: 05/02/2018 - 07/31/2018 Item No

Description

Qty

Unit

001

Line Item 001: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 1: Kyen Campground Mendocino County - Provide LABOR to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part

Lot

or all of services, adjust quantities or change locations, with two (2)days notification. Applicable Dept of Labor minimum Wage determinations attached. 002

Line Item 002: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 1: Kyen Campground Mendocino County - Provide PROPANE (Estimated Gallons)to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification.

6240

Gallons

003

Line Item 003: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 1: Sonoma Fairgrounds Sonoma County - Provide LABOR to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification. Applicable Dept of Labor minimum Wage determinations attached.

004

Line Item 004: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 1: Sonoma Fairgrounds Sonoma County - Provide PROPANE (Estimated Gallons)to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification.

29272

Gallons

005

Line Item 005: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 1: Redwood Empire Campground Mendocino County - Provide LABOR to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification. Applicable Dept of Labor minimum Wage determinations attached.

Lot

006

Line Item 006: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 1: Redwood Empire Campgrounds Mendocino County - Provide PROPANE (Estimated Gallons)to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification.

6760

Gallons

007

Line Item 007: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 1: Delivery Charge/Delivery Surcharge/Other Delivery Fees - All Sites/All Counties Provide PROPANE delivery per the attached Statement of Work. Up to Ninety (90) day period of performance.

Deliveries

008

Line Item(s) Option 2 Option 2 Period of Performance: 08/01/2018 - 10/29/2018 Item No

Description

Qty

Unit

001

Line Item 001: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 2: Kyen Campground Mendocino County - Provide LABOR to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification. Applicable Dept of Labor minimum Wage determinations attached.

Lot

002

Line Item 002: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 2: Kyen Campground Mendocino County - Provide PROPANE (Estimated Gallons)to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification.

6240

Gallons

003

Line Item 003: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 2: Sonoma Fairgrounds Sonoma County - Provide LABOR to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification. Applicable Dept of Labor minimum Wage determinations attached.

004

Line Item 004: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 2: Sonoma Fairgrounds Sonoma County - Provide PROPANE (Estimated Gallons)to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification.

29272

Gallons

005

Line Item 005: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 2: Redwood Empire Campground Mendocino County - Provide LABOR to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification. Applicable Dept of Labor minimum Wage determinations attached.

Lot

006

Line Item 006: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 2: Redwood Empire Campgrounds Mendocino County - Provide PROPANE (Estimated Gallons)to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification.

6760

Gallons

007

Line Item 007: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 2: Delivery Charge/Delivery Surcharge/Other Delivery Fees - All Sites/All Counties Provide PROPANE delivery per the attached Statement of Work. Up to Ninety (90) day period of performance.

Deliveries

008

Line Item(s) Option 3 Option 3 Period of Performance: 10/30/2018 - 01/29/2019 Item No

Description

Qty

Unit

001

Line Item 001: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 3: Kyen Campground Mendocino County - Provide LABOR to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification. Applicable Dept of Labor minimum Wage determinations attached.

Lot

002

Line Item 002: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 3: Kyen Campground Mendocino County - Provide PROPANE (Estimated Gallons)to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification.

6240

Gallons

003

Line Item 003: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 3: Sonoma Fairgrounds Sonoma County - Provide LABOR to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification. Applicable Dept of Labor minimum Wage determinations attached.

004

Line Item 004: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 3: Sonoma Fairgrounds Sonoma County - Provide PROPANE (Estimated Gallons)to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification.

29272

Gallons

005

Line Item 005: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 3: Redwood Empire Campground Mendocino County - Provide LABOR to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification. Applicable Dept of Labor minimum Wage determinations attached.

Lot

006

Line Item 006: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 3: Redwood Empire Campgrounds Mendocino County - Provide PROPANE (Estimated Gallons)to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification.

6760

Gallons

007

Line Item 007: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 3: Delivery Charge/Delivery Surcharge/Other Delivery Fees - All Sites/All Counties Provide PROPANE delivery per the attached Statement of Work. Up to Ninety (90) day period of performance.

Deliveries

008

Line Item(s) Option 4 Option 4 Period of Performance: 02/01/2019 - 05/02/2019 Item No

Description

Qty

Unit

001

Line Item 001: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 4: Kyen Campground Mendocino County - Provide LABOR to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification. Applicable Dept of Labor minimum Wage determinations attached.

Lot

002

Line Item 002: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 4: Kyen Campground Mendocino County - Provide PROPANE (Estimated Gallons)to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification.

6240

Gallons

003

Line Item 003: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 4: Sonoma Fairgrounds Sonoma County - Provide LABOR to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification. Applicable Dept of Labor minimum Wage determinations attached.

004

Line Item 004: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 4: Sonoma Fairgrounds Sonoma County - Provide PROPANE (Estimated Gallons)to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification.

29272

Gallons

005

Line Item 005: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 4: Redwood Empire Campground Mendocino County - Provide LABOR to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification. Applicable Dept of Labor minimum Wage determinations attached.

Lot

006

Line Item 006: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 4: Redwood Empire Campgrounds Mendocino County - Provide PROPANE (Estimated Gallons)to support Tank Swap/Refill Service per the attached Statement of Work. Up to Ninety (90) day period of performance. Government may terminate part or all of services, adjust quantities or change locations, with two (2)days notification.

6760

Gallons

007

Line Item 007: Only Eligible Local Vendors based in the Declared Disaster Counties of CA DR-4344. See attached Declared(highlighted/colored)County Map. Option 4: Delivery Charge/Delivery Surcharge/Other Delivery Fees - All Sites/All Counties Provide PROPANE delivery per the attached Statement of Work. Up to Ninety (90) day period of performance.

Deliveries

008

Bidding Requirements Instructions Seller Attachment(s): In addition to providing pricing through the marketplace, Sellers have the OPTION to include certain non-pricing information as document(s) attached to their Bid, so they are received no later than the closing date and time of this Buy. Pricing will not be accepted if it is included in the attachment(s). Attachment(s) can total no more than 20 MB, whether multiple files or one file, and may be zipped to decrease their size. A Seller's failure to comply with these terms may result in its Bid being determined to be non-responsive. The attachment(s) should include the following non-pricing information: Open Market: Open Market bids are accepted in this solicitation; however, please refer to the specifications below, including 'Set-Aside Requirement' provision, for additional requirements. Purchase Description Determined by Line Item: The solicitation requires that Buyer evaluates bids on a line item basis; therefore, each line item will include applicable evaluation criteria. For all line items, Sellers MUST enter exactly what they are bidding (including make, model, and description) into the blank description field in order for the bid to be considered. Minimum Bid Decrement is $100: The Buyer is requiring that any rebid must be lower than the 'current bid price' by this amount. The reduction is based on the total order and must be satisfied within the rebid minimum. Purchase Order or Delivery Order: Buyer intends to issue award using a purchase order or delivery order. Bids from Sellers unable to accept purchase orders or delivery orders will not be considered for award. Set-Aside Requirement: This solicitation is a Small Business set-aside and only qualified Sellers can bid. Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. Evaluation Criteria/Basis of Award: Sellers understand that the Marketplace ranks all Bids by price; however, pursuant to applicable acquisition regulations and/or departmental guidelines, Buyers may use criteria other than price to evaluate offers. Accordingly, please note that, unless otherwise specified in the Buy Terms, below, to the extent required by applicable regulations and/or guidelines, award will be made to the responsible Seller whose offer conforming to the solicitation will be most advantageous to the Buyer on the basis of price, technical capability, delivery, and past performance. Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the buyer to respond. Questions can be submitted by using the 'Questions & Responses' link. Questions not received within a reasonable time prior to close of the solicitation may not be considered. Default Terms: Unless otherwise specified in the Buy Terms, below, Bid must be good for 30 calendar days after close of Buy and shipping must be free on board (FOB) destination CONUS (Continental U.S.) Period of Performance: Base: 02/05/2018 - 05/01/2018 Option 1: 05/02/2018 - 07/31/2018 Option 2: 08/01/2018 - 10/29/2018

Option 3: 10/30/2018 - 01/29/2019 Option 4: 02/01/2019 - 05/02/2019

Buy Terms Name

Description

SITE VISITS

Onsite visits are available upon request between 8 a.m. - 12 noon on Thursday, January 18, 2018. Please contact the following: Redwood Empire: Leslie Church - 202-3202158 Kyen Campground - Leslie Church - 202-320-2158 Sonoma Fairgrounds - Janet Mellema - 202-320-2158

5th Standard Term

SAM.GOV Requirement - Company must be registered on SAM.GOV - System for Award Management before an award could be made to them. If company is not registered in SAM.GOV they may do so by going to SAM web site at http://www.sam.gov.

3rd Standard Term

The following FAR clauses in paragraph (b) of FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, will apply: 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of a FAR clause may be accessed electronically at http://www.acqnet.gov/far.

2nd Standard Term

The selected Offeror must comply with the following commercial item terms and conditions. FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. The selected Offeror must submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items. FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition.

1st Standard Term

In addition to providing pricing at www.FedBid.com for this solicitation, each offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) directly to the point of contact in the FBO notice, so that they are received at that email address no later than the closing date and time for this solicitation.

Commercial Items Terms and Conditions

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items. The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal. If not, the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items,(provided in full text), The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.

Offer Period

Bid MUST be good for 30 calendar days after close of Buy. THE CONTRACTING OFFICER MAY ISSUE A NOTICE TO PROCEED AND CONTRACT NUMBER TO THE SUBSEQUENT AWARDEE IN ORDER TO EXPEDITE SERVICES, FOLLOWED BY THE HARD COPY DOCUMENT.

STAFFORD ACT REQUIREMENT TO LOCAL VENDOR DURING A DISASTER

All eligible bidders can bid however the award will be given to the lowest priced, technically acceptable, responsive and responsible local bidder residing within disaster declaration DR-4344 California (only the eligible Counties; see attached CA Declared (Highlighted/Colored)County Map)based on SAM registration address. Please complete FAR 52.226-3 (In full text). If the offeror does not meet representation criteria of FAR 52.226-3c, he/she shall furnish documentation to support its representation IAW FAR 52.226-3d. FAR Clause 52.226-4 (In full text) & 52.226-5 (In full text) applies to this requirement.

FAR 52.212-2 -Evaluation -Commercial Items

The following factors shall be used to evaluate quotes/offers: 1 - Satisfactory Past Performance will be evaluated. Contractor shall provide three references to include: Point of contact name, address, valid phone number and email address. 2 - Lowest Price

PROTEST INFORMATION Part I )

Protest Instructions: E.1 52.233-2 SERVICE OF PROTEST (SEP 2006) (a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from: sherwin.turner@fema.dhs.gov Hand-Carried Address: Federal Emergency Mgmt. Agency Ms. Janice Joseph, Contracting Officer DR-4344-CA Joint Field Office 10000 Goethe Road Sacramento, CA 95827 Mailing Address: Same as above (b) ) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. E.2 NOTICE OF FILING REQUIREMENTS FOR AGENCY PROTESTS A. Preface Prior to submission of an agency protest, all parties must use their best efforts to resolve concerns raised by an interested party. FEMA offers, as an option for dispute resolution, Alternative Dispute Resolution (ADR). ADR in an informal, expeditious and inexpensive way to resolve contract issues and is designed to promote satisfying solutions and fair procedures. For more information on FEMA's ADR services, please contact FEMA's ADR office at the following address: 500 C Street SW, Washington, DC 20472. If concerns cannot be resolved, protesters may use these procedures when a resolution is requested from the agency. These procedures have been designed to create an avenue for resolving third party grievances in connection with the acquisition process outside of formal processes through the Government Accountability Office (GAO) and the United States Court of Federal Claims (CFC). Filing an agency protest is not a prerequisite to filing at the GAO or CFC. If the protester files a protest through the GAO or CFC while their protest is pending at the agency level, FEMA may dismiss the agency protest. Pursuing an agency protest does not extend the time for obtaining a stay at GAO. These procedures are in addition to the existing protest procedures contained in FAR Subpart 33.103.

PROTEST INFORMATION (continued) - Part II

B. Definitions. (1) "Agency protest," as used in this SOP, is one that may be filed with either the Contracting Officer or the officer responsible for the resolution of all agency protests filed at the level above the Contracting Officer. (2) "Ombudsman," as used in this SOP, is the agency official above the level of the Contracting Officer designated by the Director of the Acquisition Management Division to handle and issue the formal agency decision resolving the protest. Protesters using these procedures may protest directly to the Ombudsman. (3) "Day," as used in this SOP, is a calendar day. In computing a period of time for the purpose of these procedures, the day from which the period begins to run is not counted. When the last day of the period is a Saturday, Sunday or a Federal holiday, the period extends to the next day that is not a Saturday, Sunday or a Federal holiday. Similarly, when the Washington, DC offices of FEMA are closed for all or part of the last day, the period extends to the next day on which the Agency is open. C. Submission Guidelines. (1) Agency protests may be filed through the Contracting Officer or, at the level above the Contracting Officer, through the Ombudsman either by FAX transmission or by "Certified Mail" (Return Receipt Requested) as follows: a. Protests filed through the Contracting Officer or the Ombudsman must be mailed to FEMA DR-4332-TX Attn: Ms. Janice Joseph Contracting Officer 10000 Goethe Road Sacramento, CA 95827 -OR- OCPO Attn: David Orris Building D, Room 123 16825 South Seton Avenue Emmitsburg, MD 21727 b. The outside of the envelope or beginning of the FAX transmission must be marked "Agency Protest". c. If the protester submits the protest directly through the Ombudsman, the protester must also, within one (1) day of submitting the protest to the Ombudsman, submit a copy of the protest to the responsible Contracting Officer either by FAX transmission or by "Certified Mail" (Return Receipt Requested). (2) ) To be filed on a given day, protests and any subsequent appeals must be received by 4:30 PM, current-local time. Any protests received after that time will be considered to be filed on the next day. (3) Protest submissions will not be considered filed until all of the following information is provided: a. the protester's name, address, telephone number and fax number; b. the solicitation or contract number; c. a detailed statement of all factual and legal grounds for protests, to include an explanation of how the protester was prejudiced; d. copies of relevant documents; e. a request for ruling by the agency; f. a statement detailing the form of relief requested; g. all information establishing that the protester is an interested party for the purposes of filing a protest; and h. all information establishing the timeliness of the protest. (4) All protests must be signed by an authorized representative of the protester, and must be addressed to the Contracting Officer or the Ombudsman.

PROTEST INFORMATION (continued) - Part III

D. Timeliness/Resolution of Protests. (1) Protests based upon alleged improprieties in a solicitation which are apparent prior to bid opening or the time set for receipt of initial proposals shall be filed prior to bid opening or the time set for receipt of initial proposals. In procurements where proposals are requested, alleged improprieties which do not exist in the initial solicitation but which are subsequently incorporated into the solicitation must be protested not later than the next closing time for receipt of proposals following the incorporation. (2) Protests other than those covered by paragraph (1) of this section shall be filed not later than 10 days after the basis of protest is known or should have been known (whichever is earlier), with the exception of protests challenging a procurement conducted on the basis of competitive proposals under which a debriefing is requested and, when requested, is required. In such cases, with respect to any protest basis which is known or should have been known either before or as a result of the debriefing, the initial protest shall not be filed before the debriefing date offered to the protester, but shall be filed not later than 10 days after the date on which the debriefing is held. (3) Protests filed through the Contracting Officer. a. Within twenty (20) days after the protest is filed through the Contracting Officer, the Contracting Officer will send a written ruling and a summary of the reasons supporting the ruling to the protester by "Certified Mail (Return Receipt Requested)". b. Appeals i. Protesters who filed protests through the Contracting Officer may, within five (5) days of receipt of the Contracting Officer's written ruling, appeal to the Ombudsman. ii. Requests for Appellate Review must be submitted to the Ombudsman by FAX transmission or by "Certified Mail" (Return Receipt Requested). iii. The Ombudsman will send a written ruling and a summary of the reasons supporting the ruling to the protester by "Certified Mail (Mail Receipt Requested)" within ten (10) days of receipt of the request for appellate review of the Contracting Officer's decision. iv. In accordance with FAR 33.103(d) (4) and 4 C.F.R 21.2(a) (3), if there is an agency appellate review of the Contracting Officer's decision on the protest, it will not extend GAO'S timeliness requirements. Therefore, any subsequent protest to the GAO must be filed within ten (10) days of knowledge of initial adverse agency action. (4) Protests filed through the Ombudsman: a. If the protester protests directly through the Ombudsman, the Ombudsman will send a written ruling and a summary of the reasons supporting the ruling to the protester by "Certified Mail (Mail Receipt Requested)" within thirty-five (35) days after the protest was filed. b. Protests filed directly through the Ombudsman cannot be appealed within the agency.

PROTEST INFORMATION (continued) - Part IV

E. Dismissal of Protests. The agency may dismiss protests when protesters file protests through the GAO or CFC while their protests are pending at the agency level; and for failure to comply with any of the requirements of these agency protest procedures. For example, the agency may dismiss protests that are procedurally or substantively defective (e.g., the protest is untimely or the protest fails).

PERIOD OF PERFORMANCE

Please note that the periods of performance are subject to change based on the award date.

Shipping Information City

State

Zip Code

Sacramento

95827

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Attch_5_-_FAR_52.226-5

Attch_2_-_FAR_52.226-3

Attch_1_-_Declared_County_Map.pdf

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B1_m_SCA_AWD_Sonoma_10-30-17.pdf

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Attch_5_-_FAR_52_212-5_Executive_Orders.pdf

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