The Future of Groundwater is YOU!
SPONSORSHIP OPPORTUNITIES
2023 WESTERN GROUNDWATER CONGRESS
LOS ANGELES MARRIOTT BURBANK AIRPORT HOTEL
SEPTEMBER 12-14, 2023
Premiere Groundwater Event!
The Future of Groundwater is YOU!
The Groundwater Resources Association of California (GRA) is excited to invite you to join us as a sponsor of the sixth annual Western Groundwater Congress to be held September 12-14, 2023 in Burbank, CA.
Hotel Accommodations:
Los Angeles Marriott Burbank Airport Hotel
2500 N. Hollywood Way
Burbank, CA 91505
Marriott is offering a discounted group rate of $191.00. Guests must make their own reservations here by AUGUST 11, 2023. (https://www.marriott.com/events/start.mi?id=1676414129096&key=GRP)
Sponsor/Exhibitor Deadlines
The online sponsor registration closes August 22, 2023. Registrations received after this day may not be included in printed conference documents.
Please note that a brief company description and your logo must be submitted in an eps or ai vector format by August 31 in order to be included in on-site printed materials. If you do not have access to a vector version of your logo a transparent PNG or PDF is best. If a high resolution logo cannot be provided, please know that GRA is not responsible for poor logo quality on printer digital materials.
Onsite program ads are due August 31, 2023 | HydroVisions ads are due on November 5, 2023
Please send your company description and vector logo to David Garrison. If you’ve any questions about these specifications or the sponsorship opportunities please contact dgarrison@grac.org.
Exhibit Schedule
The Exhibit Hall will be in the Academy Ballroom Foyer inside the Marriott Convention Center. Registration, all breakfasts, all breaks and 2 Receptions will be held in the Convention Center in order to provide maximum exposure to exhibitors. (Please note that these times may slightly change)
Exhibitor Set-Up: September 12, 2023 7am-9am (Booths must be set up by 9am)
Exhibit Hall Open: September 12, 2023 – 9am-5pm
September 13, 2023 – 7am-7pm
September 14, 2023 – 7am-2pm
Exhibit Tear Down: September 14, 2023, after 2pm (must be finished by 4:30pm)
2
Networking, Education & More!
Logo and Ad Specs:
Logo Specs: You must send your logo in an EPS vector format. If you do not have an EPS version of your logo, please ensure what you send is a high-resolution transparent PNG or PDF. Logos pulled from websites are not suitable for printing.
Ad Specs: Full Page Ad - 8.5x11 | Half Page Ad - 4.25x11 | PDF Format, 300dpi, 30 Word Count Max
If you have design or logo questions or if you need help designing your ad, GRA is happy to answer questions and help in designing a simple ad for the Western Groundwater Congress using your company logo. Please contact David Garrison, GRA Administrative Director at dgarrison@grac.org for more information.
OPPORTUNITIES, BENEFITS & FEES:
DIAMOND JUBILEE SPONSOR - Exclusive Sponsorship, only one available!
Benefits: Special mention in opening session, private coffee reception to thank you with the GRA President, Vice President and Conference Chair and other members of GRA’s leadership, keynote speaker recognition of sponsor, logo signage onstage for opening sessions on first and second days of conference, logo on cover of onsite program, FREE full-page ad in the Event Program and the Winter 2023 issue of HydroVisions, a promotional banner on the GRA website for 4 weeks following the WGC, recognition on the event website, four full program registrations for event, signage recognizing level of sponsorship and the option to exhibit throughout meeting in an oversized booth with premier booth placement in the Exhibit Hall.
Price: $15,000
PLATINUM EXHIBITOR - Deluxe Exhibitorship, limited availability!
Benefits: Special mention in opening session, logo onstage for opening sessions on first and second days of conference, logo on cover of onsite program, FREE vertical full-page ad in the Event Program AND the Winter 2023 issue of HydroVisions, recognition on the event website, two full program registrations for event, signage recognizing level of sponsorship and the option to exhibit throughout meeting with premier booth placement in the Exhibit Hall.
Price: $5,000
GOLD EXHIBITOR - Premier Sponsorship, limited
availability!
Benefits: Logo on inside cover of onsite program, FREE vertical half-page ad in the Event Program AND the Winter 2023 issue of HydroVisions (contact David Garrison at dgarrison@smithmooreassoc.com to pay an additional fee to upgrade to a full-page ad), recognition on the event website, one full program registration for event, signage recognizing level of sponsorship and the option to exhibit throughout meeting with priority booth placement
Price:
the Exhibit
SILVER EXHIBITOR
Benefits: Recognition in onsite program, recognition on the event website, one full program registration for event, signage recognizing level of sponsorship and a tabletop booth in the Exhibit Hall.
Price: $1,500
3
in
Hall.
$2,000
A Groundwater Resources Association of California Groundwater Resources Association of California grac.org Groundwater Resources Association of California Groundwater Resources Association of California A Groundwater Resources Association of California Groundwater Resources Association of California grac.org Groundwater Resources Association of California Groundwater Resources Association of California A Groundwater Resources Association of California Groundwater Resources Association of California grac.org Groundwater Resources Association of California Groundwater Resources Association of California EPS/AI JPEG Low-Res
PNG
High-Res PNG or PDF
(transparent)
GROUNDWATER PROTECTOR - Premier Sponsorship
Benefits: Logo on inside cover of onsite program, FREE vertical half-page ad in the Event Program AND the Winter 2023 issue of HydroVisions, recognition on the event website, one full program registration for event, signage recognizing level of sponsorship. And one of the following:
1. Recognition as conference lunch sponsor or refreshment break sponsor – you choose! Hungry conference goers will think of you fondly while they enjoy a brain break and some tasty morsels. (Two Lunches, 3 Refreshment Breaks)
2. Conference Lanyards (Only one spot available, first come first serve) - Every attendee will be wearing your logo throughout the conference! (Sponsor must provide a high-resolution .eps logo, GRA will obtain the lanyards at no additional cost.)
3. Conference Bags (Only one spot available, first come first serve) - Every attendee will receive a bag displaying your logo to carry their conference materials and continue using long after the conference ends! (Sponsor must provide a high-resolution .eps logo, GRA will obtain the bags at no additional cost.)
4. Gourmet Water Station sponsor (only one spot available). GRA will provide ice cold water and a selection of fresh fruits and veggies for each attendee to fill their infusion bottle with to keep them hydrated throughout the event and beyond! (Sponsor must provide a high-resolution .eps logo, GRA will obtain the water bottles at no additional cost.)
Price: $2,250
EVENING RECEPTION SPONSOR
Be the sponsor who makes the parties happen! Note that there will be two evening receptions at the WGC.
Benefits: Logo recognition in the onsite program, signage recognizing level of sponsorship, one full program registration for event, your logo on the drink tickets, and an optional one-minute speech on the mic.
Price: $2,000 for up to 2 sponsors per reception or $4,000 for sole sponsorship
GRA AWARDS LUNCHEON SPONSOR
Sponsor the most distinguished part of the program!
Benefits: Podium recognition during the luncheon, logo recognition in the onsite program, the Awards Luncheon/ Annual Meeting program and meal tickets, signage recognizing level of sponsorship and one full program registration for the event.
Price: $3,000
4
Meet Your Prospects!
CONFERENCE BAGS – One Available!
Every attendee will receive a bag displaying your logo to carry their conference materials and continue using long after the conference ends! (Sponsor must provide a high-resolution .eps logo, GRA will obtain the bags at no additional cost.)
Price: $2500
H2OLYMPIAN SPONSOR – Wellness Events
Help attendees maintain balance! Be a sponsor who brings wellness aspects to the WGC, that could include yoga, meditation, or more! Wellness sponsors will get the opportunity to choose a wellness activity to add to our exciting wellness program that already include 7-minute workouts and the Darcy Dash
Benefits: Recognition on the event website, logo recognition in the onsite program, signage recognizing level of sponsorship, one full program registration for the event and the option to give away wellness themed swag items during the wellness events.
Price: $1,200
DE&I (DIVERSITY, EQUITY & INCLUSION) SPONSORSHIP
Help EVERYONE join us at the GRA’s 2023 WGC! Your contribution to our DE&I Sponsorship will ensure that diverse voices in the groundwater community are represented and at the table. All sponsorships from this category go directly to 2023 WGC DE&I Scholarship Recipients, identified by GRA’s DEI Committee, to cover costs associated with each recipient’s event registration, lodging and/or travel.
Price: $500
VIRTUAL SPONSOR
Unable to attend in person but still want to participate? Be a virtual sponsor!
Benefits: Recognition on the event website, logo recognition in the onsite program, and the option to provide a video highlighting your company or services to be shown during a general session at the event.
*Videos should be no longer than 1 minute in length, an aspect ratio of 1920x1080 with HDR rendering is preferred.
Price: $800
CONFERENCE BAG SWAG ITEM SPONSOR
Add an item with your company logo into the bags that will be provided to all attendees at registration! *Please note that this sponsorship does NOT include program registration. (Sponsor is responsible for providing the swag to GRA by August 28th in order to be included. No refunds will be given if your swag arrives too late to be added to the bags.)
Price: $500
WORKSHOP SPONSORSHIPS
Interested in sponsoring the latest and greatest in groundwater? Sponsor an individual workshop (up to 5 workshops in total) and get your company’s name on the exciting new technologies, new and challenging regulations, or diverse voices at this year’s WGC. There will be up to 4 slots per workshop with the opportunity to be a sole sponsor!
Price: $1,000 per slot per workshop with up to 4 slots per workshop, or $4,000 for sole sponsorship
DIY SPONSORSHIP
DIY or ‘do it yourself’ sponsorships are for all the creative groundwater professionals out there. Showcase your organization in a way we haven’t thought of! Email David at dgarrison@grac.org with your proposed sponsorship and budget and we will work with you to customize a package for your company! Please note that Annual Sponsors are not able to use this category.
Benefits: TBD | Price: TBD
5
