market forms

2016 Albion Place Markets Booking Form

Trader Details:

Sophie Hargreaves

Trader Name

Abby Glover

Company Name

Discipline

Illustration sophiehargreaves@live.co.uk

Email

abbyglover.illustration@gmail.com 07854983930

Mobile Number

07926984964

Special Requirements

Albion Place Market dates required: (please tick or highlight)

Saturday 09.04.16 Saturday 02.07.16 Saturday 24.09.16 Saturday* 19.11.16

Saturday 23.04.16 Saturday 16.07.16 Saturday 08.10.16 Saturday* 26.11.16

Saturday 07.05.16 Saturday 30.07.16 Saturday 22.10.16 Sunday* 27.11.16

Saturday 21.05.16 Saturday 13.08.16 Saturday* 05.11.16 Saturday* 03.12.16

Saturday 04.06.16 Saturday 27.08.16 Saturday* 12.11.16 Saturday* 10.12.16

Saturday 18.06.16 Saturday 10.09.16 Sunday* 13.11.16 Saturday* 17.12.16

*Please note, unless you have paid for enhanced membership, a non-­‐refundable deposit of £20 per market is required for each booking on these Christmas markets, on all other dates the deposit is £10.

Stall costs are currently: £50 in April & May, £55 in June & July, £60 in August & September, £65 in October, £65 on the Sundays in November, £75 on the Saturdays in November & December.

Please forward deposit payments to the following bank details: Account Name: Artsmix Leeds Limited Account Number: 70088412 Sort Code: 40-­‐13-­‐41

Where possible please state your MARKET DATES or FINAL INVOICE NUMBER as reference when making your payment and email this booking form to bookings@artsmix.co.uk Cheque payment can also be made, payable to Artsmix Leeds Limited, and should be sent with this booking form to: Artsmix Leeds Limited, The Park Lane Centre, Park Lane, Bradford, BD5 0LN. Please

note, a market stall is not confirmed until your cheque has cleared (10 working days).

Confirmation invoices are sent within 10 days of payment receipt. Balances are payable 3 weeks before trading. Bookings made 4 weeks or less before trading date must be paid in full.

Market Trading Terms & Conditions and Trader Membership Form 2016

Carefully read through this essential paperwork. You can scan and e-­‐mail the completed form (the final page) and supporting (insurance) information to marketsmanager@artsmix.co.uk or post to the Park Lane Centre address below.

We pride ourselves in quality control and our lease states we are to provide a ‘professional quality offer’ selling original hand crafted arts, crafts, home wares, clothing and produce at our markets. The first stage of being able trade involves completing the form below and sending it with evidence of your insurance (and, if a new trader, images of your work) through to us. Please note, unless you request otherwise, we may use these images for promotional purposes on our website, Facebook etc. We then confirm that it is ok for you to book on the markets and on the day of your first market will check the products you are selling are in-­‐line with images supplied and as stated on this form, confirming that your goods are indeed original, hand-­‐crafted/designed and are of the appropriate quality. In some cases we may ask to meet with you first to see some samples of your work.

Criteria To meet the trading approval criteria all traders need to fulfill the following: § You have designed and created the product/produce yourselves or, you can prove you have designed the product yourselves. § You are selling products on behalf of the original designer and have provided their clear written authorization to sell their original products to Artsmix Directors. Bought stock cannot be traded on at our market. § The products/produce meet any health & safety standards that Artsmix asks to be complied with. § What is being offered for sale is not likely to cause offense and does not promote or support any political cause. § You have provided evidence of an in-­‐date certificate of insurance.

Many of our traders use www.a-­‐n.co.uk and have the ‘artist & air membership’ which is adequate and currently under £40 for the year; we would however recommend you shop around for the insurance that is right for you. Food traders will need to have different adequate insurance and must forward food hygiene certificates.

Data Protection §

§ §

Any personal information we collect from you will be stored safely and used in accordance with the Data Protection Act 1998 and other applicable laws, it will solely be used to contact you regarding Artsmix Leeds Ltd events and will not be passed to any third party.

You may ask us to cease sending marketing information at any time by e-­‐mailing marketsmanager@artsmix.co.uk We reserve the right to cooperate with law enforcement officials in the investigation of alleged unlawful activities of our customers or relating to our customers. We will have no legal liability for such disclosures.

Market Trading Conditions

1. Traders must provide evidence their Product Liability Insurance and must have this with them whilst trading.

2. Traders must report to the Market Supervisor on arrival, who will confirm your stall allocation.

3. Traders should arrive between 8:30 & 9:30 and must unload and remove their vehicles from site promptly showing consideration for other traders and other vehicles needing access.

4. Trading time is from when you are set up until 18.30. Traders must be set up and ready to trade by 10.45 and must not start packing up before 18.00. The market is held on a pedestrianized area in Leeds City Centre and vehicles are not allowed in this area between 10.30 and 19.00, this Traffic Restriction Order is enforced (through fines) by the Police and Council Officials – though if you can ‘hand-­‐ball’ your stock off site you may depart by 6.30.

Please note this Traffic Restriction Order does not fluctuate or change in the event of bad weather.

Artsmix Leeds Limited, Park Lane Centre, Park Lane, Bradford, BD5 0LN. Company Number: 07760803

5. Traders must contact the market supervisor in the event of absence or lateness, though please note the Council’s strict restrictions in terms of access times for the site, over which we have no control.

6. Traders must display their company name and additional information such as your Returns Policy.

7. Traders must clearly label and price all products.

8. All products must meet Artsmix Leeds Ltd.’s quality standards and be a true representation of examples submitted to us for approval. Please inform us of any variations or new products prior to markets and take care not to in anyway replicate work being produced by other traders. We reserve the right to ask traders to remove any products not in keeping with the images sent to us, not of a high standard or products likely to cause offence.

Please note ‘bought stock’ cannot be traded, unless it obviously compliments and is sold only with produced items, i.e. bought-­‐in frames are fine for pictures, oil burners may be sold with self-­‐produced scented oils, but could not be sold on their own. If in doubt, please check first.

9. Traders must ensure a clean, tidy and well-­‐presented stall is maintained at all times and must remove all litter/mess from their trading area before leaving.

10. Smoking and the use of unsociable language are strictly prohibited whilst on your stall or in the immediate vicinity of the market.

11. All electrical equipment used at events must comply with current legislation and have a valid Portable Appliance Test (PAT) Certificate. All equipment will be checked, and Artsmix Leeds Ltd. Reserves the right to confiscate any equipment (for the duration of the market) that is found to be or appears to be, defective, unsafe or disruptive.

Please note, there is no access to on-­‐site electricity, though silent generators can be used, as long as they are silent, do not give off fumes and do not get in the way of other traders or visitors.

12. Traders must adhere to all health and safety regulations. Any trader refusing to comply with Health and Safety regulations will be asked to leave.

13. Traders are expected to treat each other and the market supervisor with respect at all times. Any disputes are to be strictly directed to the market supervisor.

14. Artsmix Leeds Ltd reserve the right to refuse traders or their goods at any point if it is considered they are not being compliant with any of the above. In the unlikely event of this happening you have the right to ask for a director’s e-­‐mail address, though for operational reasons it is unlikely any such dispute will be able to be resolved on the day of the actual market. All serious disputes will be investigated thoroughly and taken to a board meeting where the decision of the board will be final.

Bookings Terms

1. Bookings are only confirmed upon receipt of payment, at which stage confirmation invoices are raised.

2. Payment should be made by transfer to our account (Artsmix Leeds Ltd., Sort Code: 40-­‐13-­‐41, account No: 70088412), please do not post cash.

3. A non-­‐refundable, non-­‐transferable deposit must be paid to reserve your stall if booked more than 4 weeks in advance; within 4 weeks’ full payment will be required (see membership table below for deposit details).

4. Balances must be paid 3 weeks prior to the event. If payment of the final balance is not received by the due date, we reserve the right to terminate the booking and your deposit will be forfeit, please quote the reference (date of market) when paying your balance.

5. Should you need to cancel a booking please let us know as soon as possible. The deposit is non-­‐refundable and cancellation charges will be applied for any stalls cancelled less than 2 weeks before the date of trading (see table below). Any unadvised no-­‐shows on the day may also result in suspension from future markets.

6. If forces beyond our control cause us to cancel a market, such as severe weather or other circumstances that are deemed unsafe, we reserve the right to cancel markets at short notice. In this eventuality you will be offered a future market at a discount or a partial refund/credit, as we still have to cover our operational costs (see membership table below for details).

7. If the market day wind speed gusting is forecast by the Leeds Met Office as being in excess of 30mph, on the Tuesday evening preceding the market, you may cancel off the market at a reduced rate as long as the cancellation is advised by e-­‐mail, not later than 12 noon on the Wednesday (see membership table below).

8. If a market is ever cancelled for operational reasons you will be offered a full refund, or can have all money paid transferred to a future market.

9. Stall sharing is permitted though only if both parties have submitted membership forms and pay their half in full at the time of booking, which will be non-­‐refundable in the event of cancellation.

10. Charity stalls (once evidenced and approved) will receive a discount of £20 per stall and will automatically qualify for ‘Enhanced Trader’ cancellation charges.

Artsmix Leeds Limited, Park Lane Centre, Park Lane, Bradford, BD5 0LN. Company Number: 07760803

Membership Form Trader Details We have two different levels of membership, standard, which is free and enhanced, which costs £50 but brings with it a range of benefits, particularly in terms of possible cancellation charges.

Memberships Standard Trader Membership -­‐ Free Enhanced Trader Membership -­‐ £50 Discounts None £5 off all markets in April, May & June

Priority on Waiting Lists

None

Yes

£10 for markets April-­‐October £20 for markets in November & December 1–2 weeks 50% 1 week to 2 days 80% 48 hours or less 100%

£10 for all markets

Deposits Payments (Non refundable) Cancellation by Trader % of total cost

1–2 weeks £25 1 week to 2 days 50% 24-­‐48 hours £10 transferred to future date Within 24 hours 100% £20 would be retained

Bad Weather Cancellation £25 would be retained

by Trader* Bad Weather Cancellation £25 would be retained £10 would be retained

by Artsmix* *If winds are forecast as gusting above 30mph 4 days prior to any market those with potentially vulnerable stock can cancel off the market at this reduced rate.

If winds are forecast to gust above 40mph the stalls can become unsafe, in line with health and safety we may have to cancel, normally this is the day before.

Trader Details Traders Name(s)

Sophie Hargreaves

Abby Glover

Trading (Company) name and address

sophiehargreaves@live.co.uk

Email

abbyglover.illustration@gmail.com

Insurance valid until (Please send a copy)

Tel No(s)

07854983930

07926984964

Website

www.sophiehargreaves.com

Facebook

www.facebook.com/shargreavesillustration

www.facebok.com/abbygloverillustration

Twitter Feed

N/A

Type of Membership: Standard or Enhanced

Standard

Products to be sold Tote bags, Prints, Screen prints, Cards, Keyrings, Mugs Please state the type and range of products you intend to offer for sale and attach images with this application.

Additional Information Add any other information you feel may be relevant, which should include and details of special needs/consideration/support.

Artsmix Leeds Limited, Park Lane Centre, Park Lane, Bradford, BD5 0LN. Company Number: 07760803

Signature:

Date: Please complete the above sheet and sign to confirm you have read and understood all of our terms and conditions, you can post this form to the address below or e-­‐mail to: jon@artsmix.co.uk

Artsmix Leeds Limited, Park Lane Centre, Park Lane, Bradford, BD5 0LN. Company Number: 07760803