Stirling Students' Union Handbook 2017 by Nick Manton

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WELCOME TO YOUR UNION As your elected Sabbatical Officers and fellow students, we would like to welcome you all to Your Union and look forward to meeting you in the coming year! The University of Stirling Students’ Union is an organisation dedicated to Making Students’ Lives Better. The Union is a democratic body led by students, ensuring that at the centre of everything the Union does, there is a beneficial impact on students’ lives. As you read on, you’ll see that we work across a huge range of areas for you – from representation to Clubs & Societies/Sports, volunteering to environmental projects. The previous Sabbatical team worked hard on various campaigns, including mental health awareness, a housing grant for students who can’t afford their rent and even securing a fee waiver for Palestinian and Syrian students. This year we want to build on these successes and further enhance your student experience. We want to help you get active and support you to look after your own physical and mental well-being. Read on to find out what we’re here to do for you, with you and alongside you; from Clubs and Sports teams to environmental changes, volunteering in the community to course representation and activism. You will also find out about our great bar and catering outlets which will become your second home. The Union was able to do great things last year and we hope to continue this, but we need students to make it happen. Join in.

Astrid, Matt, Jamie and Rebecca #MakingStudentsLivesBetter

VP Education @stir_education

Sports President @stir_sports

President @stir_president

Find us on Facebook too! www.stirlingstudentsunion.com

VP Communities @stir_community

ABOUT YOUR UNION Your Students’ Union is a student-led organisation with you at its very core. Each year you elect a set of part time Officers and 4 full time Officers, all chosen to run your Students’ Union alongside our team of Union Staff. These Officers are accountable to you - so make sure you use your vote at election time and your voice at General Meetings to get the best out of your Union.

OUR PURPOSE & MISSION Our mission is to provide representative leadership when it comes to furthering and protecting your experience here at Stirling University. Fairer grading for your coursework, lower rent costs or more mental health support for all students are just some of the issues on which we campaign. Our job is making sure that you have somewhere to go when you’re in need of help and guidance. We also give support to Clubs and Sports teams as well as providing that essential pint/coffee after a hard day in classes. The Union cares about its membership and will do everything it can to provide you with the best possible student experience.

REPRESENTATION The Union has different levels of student representation. Firstly, the Sabbatical Officers are full time Union Reps who work day to day to improve your University experience as a whole. They are available from Monday to Friday, 9am to 5pm in the Union Offices. A key part of this role is the academic representation they provide so if you have any queries, questions or concerns, be sure to get in touch. Your Executive Officers are another important aspect of your representation, especially if you have a specific interest or issue, and they can also be contacted via the Union Office. All of the Union Officers are elected by you in elections which usually happen in March every year, with by-elections in October. Check out the Union website to find out info on the upcoming byelections and discover how you can get involved. Visit: www.stirlingstudentsunion.com

e: theunion@stir.ac.uk t: 01786 467166 a: The Robbins Centre, University of Stirling FK9 4LA w: www.stirlingstudentsunion.com

Canvas is the online home for your module materials Access Canvas from your portal homepage and download the free Canvas app You can use Canvas to do the following: ● ● ● ● ● ●

Access your module materials, including lecture recordings, online 24/7 Submit assignments Access grades and feedback Access your reading lists View multimedia content and resources for learning outside of the lecture Discuss and share ideas

For 24/7 Canvas support Phone: +44 (0) 800 014 8776

(calls are free from UK landlines and mobiles)

Chat: from the Help menu in Canvas Web: www.stir.ac.uk/is/student/it/software/canvas

The Stirling Experience Sur ey

POSTGRADUATE

TAUGHT EXPERIENCE

RESEARCH EXPERIENCE

SURVEY

The University welcomes and appreciates your feedback. Help us to improve the student experience for current and future students by taking part in a student survey from January 2018! As a thank-you, you will be entered into a prize draw!

YOUR EDUCATION ZONE Hey, I’m Matt and as your VP Education it’s my job to ensure that no matter how long you’re at Stirling, be it for a semester, a year or a whole degree, you have the best student experience possible. I lead up the Union’s Education Zone and through this we work to improve the student experience for all. We want to know how you’re finding studying at Stirling – what the University does well and what it could be doing better. We use this feedback to keep on improving your time at Stirling by bringing about changes that you want to see.

BECOME A REP

Why not volunteer as a rep for your module or degree programme? Our reps work in partnership with University staff to improve the student experience for all, transforming learning and teaching and tackling any issues. You can even have your time as a rep listed on your transcript, showing future employers the leadership skills you’ll have gained through this role. Visit: www.stirlingstudentsunion.com/courserepresentation

NOMINATE STAFF WHO MAKE A DIFFERENCE

If there’s a member of staff who’s went the extra mile to make your student experience, then why not nominate them in RATE, our student teaching awards. RATE 2018 will go live in November; you can nominate those who have made a difference across a whole host of categories. Visit: www.stirlingstudentsunion.com/rate

KEEP IN THE LOOP

We want to keep you up-to-date with any changes that might make a difference to your experience and let you know how you can shape these. Make sure to check out the Representation section of the Union’s website where you’ll find out about upcoming work and useful information to support you during your time at Uni. Visit: www.stirlingstudentsunion.com/representation Every month each of these topics, and many more, get discussed at our Education Zone meetings. Come along to hear what’s happening or shape your experience here at Stirling! Visit: www.stirlingstudentsunion.com/aboutus/unionmeetings

Matt Adie | Vice President Education e: education.union@stir.ac.uk t: 01786 467177

Hi! I’m Jamie and I’m your VP Communities. It’s my role in the student community to bring people and ideas together and help coordinate Clubs & Societies, volunteering and more. If you’ve an idea; I’m here to help it happen! Read on to find out how you can get involved and play your part here at Stirling.

CLUBS & SOCIETIES

A huge part of campus life is our community of Clubs & Societies. Every club is led by students and run activities from international trips to collaborations and celebrations – there’s something for everyone. If our 70+ clubs don’t have what you’re looking for, we can help you bring your ideas to life by forming a new society to do awesome things. Find out more at www.stirlingstudentsunion.com/clubssocieties

VOLUNTEERING

There are lots of ways to volunteer at your Union; FTeam, STEER, our Environmental Projects and more! Working to save the planet, or wanting to help others? Get in touch, and we can help you help our community – all whilst you gain new skills and experience. www.stirlingstudentsunion.com/volunteering

EMPLOYABILITY

If you go to Underground for a latte or for lunch in Studio, you might recognise the faces who serve you. If you are needing something on your CV to help get you on the job ladder, every April we offer work experience opportunities and bar training with the Entry Level Job Initiative. Visit www.stirlingstudentsunion.com/employability

STEER

STEER is our way of helping every new student, including international and postgraduate, settle in to Stirling and know where to find support, especially beyond Freshers Week. To find out more please visit www.stirlingstudentsunion.com/steer Every month each of these topics – and many more – get discussed at our Communities Zone meetings. Come along to hear what’s happening or shape your experience here at Stirling! www.stirlingstudentsunion.com/aboutus/unionmeetings

Jamie Grant | Vice President Communities e: communities.union@stir.ac.uk t: 01786 467172

CLUBS & SOCIETIES | VOLUNTEERING | INTERNATIONAL | EMPLOYABILITY | ENVIRONMENTAL

YOUR COMMUNITIES ZONE

CAMPAIGNS | EQUALITY, DIVERSITY & INCLUSION | MENTAL HEALTH | EQUALITY STEERING GROUP

EQUALITY IN YOUR UNION My name is Astrid and I am your Union President for this academic year. I’m here to represent students’ opinions, wants, and needs to the University (and to hand out free condoms!). Short on study space? Waiting for counselling? I’m on it.

CAMPAIGNS

This year I’ll be working with Student Support at the University to increase and improve the mental health provisions that they offer, running bi-weekly mental health events and advertising external resources. I’ll be ensuring that the Accommodation Enhancement Fund, which came about through our Big Rent Campaign is working for students who are struggling financially. I am also keen to work with the University to create more study spaces for students at Stirling and show current study space availability online. Finally, I want to make sure that the University of Stirling and the Students’ Union are inclusive and encouraging equality, diversity and inclusion amongst the student population. I really look forward to working with the Equalities Steering Group to ensure that we represent all of our students effectively.

EQUALITIES STEERING GROUP

The Equalities Steering Group is a space for elected representatives of minority groups to discuss issues, plan activities and share knowledge and understanding. The group focuses on how we can make our University environment, but also the wider world, more equal, inclusive, and safe. Elected students who sit on the equalities steering group do this through running campaigns, lobbying for needed change and other forms of student activism. We love to see student activism and liberation campaigns as they are a great way for people to come together to create change. Meeting info is posted regularly on the Union website at www.stirlingstudentsunion.com/unionmeetings We are always here to listen to any issues you might be facing as a Stirling student, so please don’t ever hesitate to get in touch if there is anything you want to change. The more you tell us about what is or isn’t working, the more we can do to Make Students’ Lives Better.

Astrid Smallenbroek | Union President e: president.union@stir.ac.uk t: 01786 467167

Hi I’m Rebecca, your Sports Union President for 2017/18! Sport can play a key role in many students’ University experience so make sure you get involved – there is plenty to choose from!

SPORTS TEAMS Within our Sports Union, we currently have 50 clubs! These range from the mainstream sports such as football, hockey, rugby and netball to more niche sports such as underwater hockey, American football, polo and ultimate frisbee. Each of our Sports Teams are run by students and each have their own club committee. Committee membership can be an opportunity for you to get involved further in the team and you can gain valuable experience in doing so! If you are interested in joining a sports club, check out the full list on our website at: www.stirlingstudentsunion.com/sportsunion

COMPETITIONS

Our sports teams take part in regional, national and international competitions throughout the year. BUCS Wednesdays are renowned as the day of sport and we are fortunate enough to have no compulsory classes during this time, giving every student the opportunity to represent the University at sport. Stirling students can trial to compete for Scottish Universities National Squad at Home Nations tournaments or even on a global scale with Team GB!

PARTICIPATION

We have many participation events throughout the year and this is your opportunity to get involved outwith team sports. The annual 5K-A-Day campaign takes place over the month of November and has huge campus-wide involvement. Get ready!

HEALTHY BODY HEALTHY MIND

There are many ways we encourage students to look after their mental and social wellbeing. We offer opportunities for students to engage in a wide variety of activities, all with the aim of living a healthy lifestyle. We proudly hold a 4 star award for Healthy Body Healthy Mind from NUS Scotland and Scottish Student Sport! Keep up with all things Sport at our meetings or #bleedgreen on social media! www.stirlingstudentsunion.com/unionmeetings

Rebecca Blair | Sports President e: sports.union@stir.ac.uk t: 01786 467180

SPORTS TEAMS | COMPETITIONS | PARTICIPATION | HEALTHY BODY HEALTHY MIND | #BLEEDGREEN

YOUR SPORTS UNION

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SUPPORT & ADVOCACY Your Union recognises that many things can affect your student experience and even affect your studies. We offer confidential support, information and guidance including specialist support and representation for academic appeals, disciplinary proceedings, academic misconduct, fitness to practice referrals, professional progress referrals and complaints. We are independent from and complement the services offered by the University. No matter how trivial or how serious the issue seems, you don’t have to deal with it on your own. We won’t judge you but we will do what we can to help you achieve the best possible outcome for your situation. Call, email or drop in to the Students’ Union office and your enquiry will be handled in confidence and directed to the person who may best help you, or we will signpost you to other services where appropriate. You don’t need to be on the Stirling campus to access support. Your Union can support you by phone and email and can also make arrangements, when required, for you to have Union representation in person at your campus.

Get in touch

e: theunion@stir.ac.uk t: 01786 467166 www.stirlingstudentsunion.com/support

Want to meet new people, get active and do something for our environment? The Green + Blue Space is the place for you! We’re located in the Atrium and you’re welcome to pop in anytime.

THE FAIR SHARE

Come for a browse through pre-loved goodies if you need anything for your home or to help keep you warm through the cold Scottish winter. We also take in any reusable items you are looking to get rid of!

THE FOOD HIVE

If you like affordable, healthy and sustainable food, look no further. In our student-led food cooperative, based in the Green & Blue Space, you can buy as much or as little as you need straight into your own containers. Come have a look at our local organic veg, bread, pasta, drinks, spices and much more.

THE GARDEN & ORCHARD

If you like the idea of growing your own food or you just like getting outside and getting your hands dirty, then our community garden is the perfect place for you. De-stress and hang out with others in nature. Keen gardener or complete beginner, there’s a place for everyone at our weekly sessions.

VOLUNTEERING

Becoming a member of the Green & Blue Dream Team means more than just volunteering. You’ll get to meet lovely people from all around the world, hang out, share skills, eat food and chat about life. There’s always someone here to welcome you with open arms.

AWARD WINNING

Our Environmental projects are regularly recognised as leading in Student Union sustainability. This summer we collected another Green Impact Excellence Award from the National Union of Students! There’s a busy schedule of activities throughout the year. Learn to knit, mend your clothes, fix your bike, upcycle your stuff, help keep our community clean or join one of our weekly food huddles for an opportunity to eat together and discuss diverse and interesting topics. Get all the info at www.stirlingstudentsunion.com/environmental

ENVIRONMENTAL

Your local pharmacy, on campus!

Wide range of NHS services available free of charge with no appointment… - NHS prescriptions dispensed with friendly & helpful advice - Minor ailments treatment (sore throats, skin problems, UTIs etc) - Stop smoking service - Emergency contraception (morning after pill) - Free condoms & sexual health advice Open 9.30am – 5pm, Mon – Fri during semester time. Private consultation room available. Tel: 01786 463303

AIRTHREY PARK DENTAL CENTRE Airthrey Park Medical Centre, University of Stirling

CALL: 01786 448890 Students MUST be registered with the dentist in order to receive treatment of any kind, which includes on the day emergencies. All students wishing to register should contact us at the surgery or pop along to one of the drop in clinics.

IN YOUR UNION All services that we offer here are designed around students. Whether it’s somewhere to come and relax, a place to study, a place for a pint and a pizza, a place for a coffee or a place to find good chat with mates, the Union is the place to be!

UNDERGROUND

Our Starbucks branded coffee outlet, Underground, is the place to go for your caffeine fix. Open 7 days a week, so you can grab your favourite Starbucks coffees, Frappuccinos, tasty sandwiches, paninis, cakes, soup and so much more. With a large number of comfortable booth seating areas for you to sit, relax or even study in whilst you enjoy your coffee, you can also check out the outdoor decking area and enjoy the great view of the Wallace Monument!

VENUE

With a fantastic veggie & vegan menu, another Starbucks coffee outlet, USB ports & plenty of plugs – it’s your daytime hangout whether you’re working or just grabbing lunch. At night, it’s not only your host for all your Freshers Week entertainment, it’s a great space for Clubs to use so if you have an event idea, pop in to see us or email theunion@stir.ac.uk

STUDIO

Studio is the No.1 Bar and catering outlet on campus tailored specifically for students! Studio prides itself on offering a wide range of services to you 7 days a week, from Karaoke to Open Mic, macaroni cheese & chips to Stone Willy’s incredible pizzas & wraps. Live sport is shown weekly and the bar is stocked with ice cold pints, locally brewed cider, tasty cocktails and a full range of your favourite shots, you won’t need to go anywhere else!

UNION SHOP

Need that iconic Stirling Uni hoodie? USB? Another pen? The Union Shop in the Atrium has a huge range of student essentials as well as cards, gifts & balloons. Visit: www.stirlingstudentsunion.com/shop

#Justask the Student Services Hub! Got an enquiry about accessibility, money, emotional wellbeing, support for learning, enrolment, fees, modules, programmes, immigration, timetables, exams, graduation, careers and employability? For more information: stir.ac.uk/campus-life/studentserviceshub Student Services Hub, Queens Court Entrance, Cottrell Building 01786 466022 ask@stir.ac.uk facebook.com/UofSStudentHub @UofSStudentHub

STUDENT SUPPORT SERVICES Got an Enquiry? #Justask the Student Services Hub! Our friendly and welcoming Student Services Hub team is your first point of call for a wide range of student enquiries.

ACCESSIBILITY & INCLUSION

We provide professional expertise and support to enable students with a wide variety of needs to access ALL aspects of University life. From physical and mobility difficulties, sensory impairments and mental health to specific learning difficulties including dyslexia and autistic spectrum disorders – we can help. Visit www.stir.ac.uk/student-support/accessibility-&-inclusion-service

MONEY

If you are away from home for the first time it can be a daunting experience managing your money, especially student loans! The Money Support Service can provide you with information on managing your money, hardship funds, childcare funds and other sources of income. www.stir.ac.uk/student-support/money-support

CHAPLAINCY & FAITH CENTRE

The Chaplaincy is a friendly, welcoming place, open to students and staff of all faiths (or no faith!) Our team of Honorary Chaplains are here to give support and guidance. www.stir.ac.uk/student-support/chaplaincy

EMOTIONAL WELLBEING

We recognise that University life can be both exciting and quite challenging at times. Expect some ups and downs, take care for your body as well as your mind, remember to work AND play, don’t give yourself a hard time and don’t do ANYTHING you don’t feel comfortable doing. Most importantly, talk to someone: a friend, family member, peer guides, one of the student support teams or contact us at Counselling & Wellbeing. www.stir.ac.uk/student-support/counselling-and-wellbeing

STUDENT LEARNING SERVICES

SLS work in partnership with students and staff to provide high-quality guidance and information on all aspects of learning. This is facilitated through collaborative work with experienced tutors and by offering a variety of courses, workshops and tutorials. www.stir.ac.uk/campus-life/learning-support/student-learning-services

ACADEMIC REGISTRY

The Academic Registry teams work together and in collaboration with each of the Faculties to support the learning experience of UoS students. They look after enrolment, module registration, examinations/examination scheduling, teaching timetabling, student visas, tuition fees, graduation and academic transcripts. www.stir.ac.uk/registry

Contact Us e: ask@stir.ac.uk t: 01786 466022 w: www.stir.ac.uk/student-support a: Student Services Hub, Queens Court Entrance, Cottrell Building

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CAREERS & EMPLOYABILITY SERVICE Helping you to be the difference. #BE INVOLVED

As a student, you should make the most of your time at University. The CES can help you gain valuable work experience, internships, part-time work or volunteering experience. We can also help you tell employers about your experience and show them exactly what you have to offer.

#BE CONNECTED Use TargetConnect to find out about job opportunities, careers events and skills workshops or to make an appointment with a Careers and Employability Consultant. http://bit.ly/stirlingcareers Connect with us through Facebook @StirlingUniCareers or Twitter @ StirUniCareers for info on jobs, CVs, applications, interviews and career options. #BE NOTICED You need to stand out from the crowd when it comes to applying for jobs and the CES can help you to get noticed by employers. We hold 2 main careers fairs Next Step (5th October 2017) and This is Your Life (8th February 2018). This is your chance to meet employers, find out about opportunities and get yourself noticed. For more information and to book your place http://bit.ly/stirlingtarget #BE READY The CES can help ensure you are ready for your next step - whether you have a clear career plan or no clue what you want to do. We can help you with your CV, applications, interview skills, LinkedIn profile, networking and career planning so come and see us to make sure youâ&#x20AC;&#x2122;re career ready.

Contact Us: t: 01786 466022 e: careers@stir.ac.uk w: www.stir.ac.uk/careers a: University of Stirling, 2A Cottrell Building, Stirling FK9 4LA

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The Careers and Employability Service run workshops and events throughout the year to inspire, inform and ensure Stirling students are career ready.

Book your place at bit.ly/stirlingtarget Tuesday 19th Sept Wednesday 20th Sept Thursday 21st Sept Tuesday 26 Sept Wednesday 27th Sept Thursday 28th Sept Tuesday 3rd Oct Wednesday 4th Oct Thursday 5th Oct Tuesday 10th Oct Wednesday 11th Oct Thursday 12th Oct Monday 16th Oct Tuesday 17th Oct Wednesday 18th Oct Thursday 19th Oct Monday 30th Oct Tuesday 31st Oct Wednesday 1st Nov Wednesday 7th Nov Wednesday 8th Nov Wednesday 15th Nov Thursday 16th Nov

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In Stirling, the Private Rented Sector plays a vital role in the local housing system and in the last few years the sector has been subject to increasing regulation of the sector through central and local government policies and legislation. Stirling Council has a dedicated team dealing with all aspects of Private Rented Housing queries mainly covering the licensing and regulation of Houses in Multiple Occupation (HMOs) and the regulation of Private Rented properties. We also cover complaints regarding illegal practices, repairs and other general advice queries. All HMO properties require a licence and it is illegal for your landlord to let out a property to 3 or more unrelated persons without a licence. A copy of the HMO licence should be displayed in the property for your information. If you suspect that you live in an unlicensed HMO then please contact the Private Rented Team on 01786 237678 or email hmo@stirling.gov.uk Documentation that you are legally entitled to view include a copy of the fire risk assessment (including log book for testing fire alarms and emergency lighting), gas certificate, lease agreement, Energy Performance Certificate. Ensure that any deposit paid by a tenant is lodged with the relevant tenancy deposit scheme. Stirling Council, in conjunction with the University of Stirling Students Union, has issued a booklet titled “Student House Guide” which covers the essential information you need to know when looking for a private let. A copy may be obtained from the Student Union or online at www.stirlingdigs.co.uk If you live in a private let that is not an HMO then your landlord is legally required to register as a private landlord and register the property with the local authority. If you wish to check to see if your landlord is registered then you can carry out a public search at www.landlordregistrationscotland.gov.uk or alternatively you can contact the Private Rented Team if you have any queries or complaints on 0845 277 7000 or email landlordregistration@stirling.gov.uk You can also obtain advice on the private rented sector at the following websites: www.shelterscotland.org.uk – offers advice for all private tenants and people who are homeless; for any queries please contact 08088004444 www.prhpscotland.gov.uk – guidance for tenants & landlords on repairs issues & complaints www.edinburgh.gov.uk – type in Letwise to the search facility to check templates of lease agreements, end of tenancy documents and your legal rights. www.stirlingcab.org.uk – Citizens Advice Bureau based in Upper Craigs, Stirling. www.rentingscotland.org – Practical guides for Private Renting in Scotland for tenants & landlords (covers tenancies, tenancy deposits, repairs and tenants information pack)

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