B.O.D. Motions
Committee Projects in Progress
Standing Committee Meetings Report
Notice of Special Meeting of the Membership
B.O.D. Meeting Notice & Agenda
Special Meeting of the Membership 09.05.224
Special Meeting of the Membership 10.30.2024
B.O.D. Meetings Schedule Summary of Operations
Sun City Summerlin CommunityAssociation, Inc. Meeting of the Executive Board of Directors
OwnerAttendance was in person, by Zoom and teleconference. November 12, 2024
MOTIONS
Board Members inAttendance in person: Jeff Rorick, Dick Clark, Ellen Bachman, Gerry Sokolski, Judy Williams, Erik Braun, Lynn Kasner Morgan, Kenneth Resnik
Board Members inAttendance by Zoom: NONE
BoardMembersAbsent: SteveCommander
Acceptance of November 12, 2024, Executive Board of Directors MeetingAgenda
MOTION by Dick Clark to accept theAgenda for the November 12, 2024, meeting of the Executive Board of Directors as presented.
SECOND by Gerry Sokolski
UNANIMOUSLYAPPROVED
Approval of the Executive Board of Directors
Meeting Minutes from the October 08, 2024, Board Meeting
MOTION by Ellen Bachman to approve the Minutes from the October 08, 2024, meeting of the Executive Board of Directors as presented.
SECOND by Gerry Sokolski
UNANIMOUSLYAPPROVED
Acceptance of the Special Meeting of the Membership Minutes from the October 30, 2024, Membership Meeting
MOTION by Ellen Bachman to accept the Minutes from the October 30, 2024, Special Meeting of the Membership as presented for review and filing until the next Membership meeting where they will appear on the agenda for approval.
SECOND by Gerry Sokolski
UNANIMOUSLYAPPROVED
CONSENT CALENDAR
MOTION by Dick Clark that there being no objection to approving items Athrough H as presented on the
Consent Calendar that these items be adopted and the full text of the resolutions, reports or recommendations contained, be recorded in the Minutes of this meeting.
SECOND by Judy Williams
UNANIMOUSLYAPPROVED
A. Financial StatementAcceptance – Previously Distributed to the SCSCAI Board of Directors and posted on the webpage at suncitysummerlin.com.
MOTIONbyGerrySokolskitoacceptthe recommendationfromtheFinanceCommitteefromtheir meetingonOctober31,2024,toacceptthepreviously distributedAugust31,2024,FinancialStatementwithout comments,subjecttoaudit,andtoacknowledgethat pursuanttoNRS116.31083(7)theBoardofDirectors havebeengiventheopportunitytoreviewthefinancial informationlistedinNRS116.31083(7)(athrue).
SECOND by Ellen Bachman
UNANIMOUSLYAPPROVED
MOTION by Gerry Sokolski to accept the recommendation from the Finance Committee from their meeting on October 31, 2024, to accept the previously distributed September 30, 2024, Financial Statement without comments, subject to audit, and to acknowledge that pursuant to NRS 116.31083 (7) the Board of Directors have been given the opportunity to review the financial information listed in NRS 116.31083 (7) (a thru e).
SECOND by Ellen Bachman
UNANIMOUSLYAPPROVED
B. Re-Allocation of Funding - 202-2023.2024 –Greenbelt #7 – Sidewalk Repair
MOTIONbyGerrySokolskitoaccepttherecommendation fromtheFinanceCommitteefromtheirmeetingonOctober 31,2024,thattheBoardofDirectorsmotionmadeonJune 11,2024,fortherepairof26(twenty-six)5'x5'concrete sidewalkpanelsatGreenbelt#7thatwasapprovedasan $14,200.00operatingexpensebere-allocatedasaReserve Fundexpense,primarilybecausethereplacementofconcreteisandneedstobeaReserveFundcomponentthat hasmoneyallocatedforfuturereplacementsasmaybe needed.Thisexpenditurewasnotbudgetedforineitherthe fiscalyearendingJune30,2024,norJune30,2025. Actual expenditurewasincurredinfiscalyearendingJune30,2025, andthereforewouldbereflectedasapreviouslyapproved non-budgetedexpenditurefromtheReserveFund.
SECOND by Ellen Bachman
UNANIMOUSLYAPPROVED
C. Re-Allocation of Funding - 147-2023.2024-Sun Shadows Community and Fitness Center – Indoor Pool Make-UpAir Units – Engineering Plan
MOTION by Gerry Sokolski to accept the recommendation from the Finance Committee from their meeting on October 31, 2024, that the Board of Directors motion made on March 12, 2024 for mechanical, plumbing and electrical engineering
services related to project development for Sun Shadows replacement of the make-up air units that was approved as a $50,000.00 operating expense be re-allocated as a Reserve Fund expense, for the replacement of the Sun Shadows make-up air units. For fiscal year ending June 30, 2025, the reserve fund budget includes $120,000.00 for the Sun Shadows make-up air unit replacement project.
SECOND by Ellen Bachman
UNANIMOUSLYAPPROVED
D. 21 - 2024.2025 - Eagle Crest
Replacement of Shuttle Cart
MOTIONbyDickClarktoaccepttherecommendation fromtheCommonAreaPropertiesCommitteefromtheir meetingonSeptember17,2024,theFinanceCommittee fromtheirmeetingonSeptember26,2024,andtheGolf OversightCommitteefromtheirmeetingonOctober16, 2024,thepurchaseofone(1)ShuttleCartfromEZGOin theamountof$16,245.41includingtaxanddelivery. Trade-invalueforthecurrentshuttlecartis$2,450.00. Totalcostaftertaxandtrade-invalueis$13,795.41. This ShuttleCartwillreplacetheexistingShuttleCartfrom 2015intheEagleCrestCartBarn. Thisexpenditurefor replacementwasapprovedinthe2024/2025Reserve FundExpensesBudgetintheamountof$14,750.00and thereplacementwillbeunderthebudgetedamountfor thefiscalyearendingJune30,2025,by$954.59.
SECOND by Kenneth Resnik
UNANIMOUSLYAPPROVED
E. EZLinks
MOTIONbyJeffRorickthattheBoardofDirectors renewthecontractfortheGolfShopPOS/TeeSheet SoftwarefromSportsNEXT,previouslyknownas GolfNow/Ezlinks,fora(1)yearterm.Thecurrent agreementexpiredonOctober24,2024.
SECOND by Judy Williams
UNANIMOUSLYAPPROVED
F. 38 – 2024-2025 – Desert Vista Patrol Base –Offices-Flooring Replacement
MOTIONbyDickClarktoaccepttherecommendationfrom theCommonAreaPropertiesCommitteefromtheirmeeting onOctober15,2024,andtheFinanceCommitteefromtheir meetingonOctober31,2024,toacceptthequotefrom RobertsRoofandFloor,Inc.forthereplacementofthe flooringfortheSCSCAIPatrolBaseOfficeatDesertVistain theamountof$7,894.44,includingremovalofoldflooring, installationofthenewflooring,salestaxanddelivery. This expenditurewasbudgetedforinthe2024/2025Reserve FundExpensesBudgetintheamountof$4,000.00andwill beoverthebudgetedamountforthefiscalyearendingJune 30,2025,by$3,894.44.
SECOND by Judy Williams
UNANIMOUSLYAPPROVED
G. 41 – 2024-2025 – Sun Shadows Community Center – Indoor PoolArea – Make-UpAir Units Replacement
MOTIONbyDickClarktoaccepttherecommendation fromtheCommonAreaPropertiesCommitteefromtheir
meetingonOctober15,2024,theFitnessCommittee fromtheirmeetingonOctober16,2024,andtheFinance CommitteefromtheirmeetingonOctober31,2024,to deferthereplacementofthetwo(2)Make-UpAirUnitsfor theindoorpoolareaatSunShadowsfromthecurrent fiscalyearendingJune30,2025tofiscalyearending June30,2026,inordertoproperlyfundthisproject,which isestimatedatthistimetocost$186,569.00andwould exceedthecurrentremainingbudgetamountforthis projectby$116,569.00. Bydeferringthisprojecttothe 2025/2026Budget,theBoardiscommittingto(1)getting additionalbidsusingtheEngineerreportforthisproject(2) includingthisiteminthe2024/2025ReplacementFund Budgetand(3)ContractingforandCompletingtheproject assoonaspossibleafterJuly1,2025andpriortothe wintermonthswhentheheatisneeded.
SECOND by Jeff Rorick.
UNANIMOUSLYAPPROVED
H. 36 – 2024.2025 – Community Sidewalks – Del Webb Boulevard-Common to Palm Valley Golf Course
MOTION by Jeff Rorick to accept the replacement of 12 (twelve) 5'x5' concrete sidewalk panels on Del Webb Boulevard that are raised and cracked to be replaced byAmerican Pavement Preservation in the amount of $10,474.00 including removal of the existing sidewalk, sales tax and labor. The contractor will apply for any permits or road closures required by the City of Las Vegas which will be paid for by SCSCAI. A 1-year warranty is included which covers any defects due to materials and/or labor. This is a Reserve Expense.
SECOND by Ellen Bachman
UNANIMOUSLYAPPROVED
I. ProposedAmendment of the Master Bylaws of Sun City Summerlin CommunityAssociation, Inc., dated January 3, 2018, and amended February 26, 2021
MOTION #1
MOTION by Kenneth Resnik that pursuant to the requirements of Nevada Revised Statute 116 and the Sun City Summerlin CommunityAssociation Master Bylaws,Article XI, Paragraph 11.1 the Board of Directors approves the proposed amendments to the Master Bylaws of Sun City Summerlin Community Association, Inc. presented by the Legal Review Committee as submitted.
SECOND by Dick Clark
UNANIMOUSLYAPPROVED
MOTION #2
MOTIONbyKennethResnikfortheElectionCommittee toprovidewrittennoticeofandacopyoftheproposed amendmentsoftheMasterBylawsofSunCity SummerlinCommunityAssociation,Inc.,alongwitha ballottotheOwnersofSunCitySummerlinCommunity Association,Inc.atleastthirty(30)daysbutnotmore thansixty(60)dayspriortotheballotingday. Votingon thisproposedamendmentshalltakeplaceonthesame dayastheelectionoftheBoardmemberswhichisthe fourthTuesdayinFebruary2025. Theinformationand ballotfortheamendmentoftheMasterBylawsshallbe
includedinthesamepacketmailedtoeachOwnerfor theelectionoftheBoardofDirectors. Ifpassedbythe OwnersofSunCitySummerlinCommunityAssociation, Inc.theamendedMasterBylawswillbemailedtoall OwnersviatheLinkMagazineandwilltakeeffect30 daysafterthemailingofthatpublication.
SECOND by Dick Clark
UNANIMOUSLYAPPROVED
J. Write Off Debt forAssessmentAccount # 24/2501
MOTION by Judy Williams to approve the recommendation from the Collection Committee from their meeting on October 28, 2024, to write off the past due assessment balance of $2,891.80, which is a balance of $2073.12 from FY2024 assessment and 3 months, totaling $621.93 from FY2025, after SPLof $1,865.79 applied; and late fees totaling $196.75, due to a foreclosure sale on July 22, 2024, for account #24/25-01.
SECOND by Dick Clark
UNANIMOUSLYAPPROVED
K. Write Off Debt forAssessmentAccount # 24/25-02
MOTIONbyJudyWilliamstoapprovethe recommendationfromtheCollectionCommitteefrom theirmeetingonOctober28,2024,towriteoffthepast dueassessmentbalanceof$2,156.57,whichisa balanceof$1,326.85fromFY2021assessmentand3 months,totaling$494.10fromFY2022,afterSPLof $1,482.30applied;andlatefeestotaling$335.62,dueto aforeclosuresaleonSeptember8,2023,foraccount #24/25-02.
SECOND by Kenneth Resnik
UNANIMOUSLYAPPROVED
L. Write Off Fines for Violation # 13852
MOTION by Judy Williams to approve the recommendation from the Collection Committee from their meeting on October 28, 2024, to write off the debt for the remaining fines for Violation # 13852 in the amount of $75. The property violation has been cured since and remains in compliance; and because the administrative fees, associated with the continuation of updating the property file, would equate to more than the total violation.
SECOND by Dick Clark
UNANIMOUSLYAPPROVED
M. Write Off Fines for Violation # 13720
MOTION by Judy Williams to approve the recommendation from the Collection Committee from their meeting on October 28, 2024, to write off the debt for the fines for Violation # 13720 in the amount of $13,250.00.TheAssociation is not able to collect the violations because the property was sold as a foreclosure sale, and the trustee, as the new owner, is not responsible for the past violations.
SECOND by Erik Braun
UNANIMOUSLYAPPROVED
N. 42 – 2024-2025 – Community Street Surveillance – Flock Camera System
MOTION by Jeff Rorick to enter into an agreement with Flock Safety to provide and install twelve (12) surveillance cameras in six (6) locations designated by
Las Vegas Metropolitan Police Department for a onetime implementation fee of $7,800.00 and an annual software platform fee of $30,000.00, which is $2,500.00 per camera. This will be an unbudgeted operating expense for fiscal year ending June 30, 2025, and will need to be budgeted for annually starting in fiscal year ending June 20, 2026.
SECOND by Ellen Bachman
UNANIMOUSLYAPPROVED
O. 53-2024-2025-Community Street SurveillanceCity of Las Vegas – Neighborhood Partners Fund Program
MOTION by Jeff Rorick to authorize the Executive Director to submit an application to the City of Las Vegas for the Neighborhood Partners fund grant program to seek a grant to help pay for the Flock Cameras which will be used for the surveillance of the city streets within Sun City Summerlin Community. This program grants up to $5,000.00 per neighborhood-based associations for self- help projects that will improve the physical, public safety, cultural, recreational, or educational conditions of their neighborhood.
SECOND by Dick Clark
UNANIMOUSLYAPPROVED
P. 55-2024.2025-Cell Towers–2225 Thomas Ryan Boulevard–AT&T Cell Tower Lease – Origination 8/1/2003 expiration 7/31/2028
MOTIONbyJeffRoricktoaccepttheproposalsubmitted byMD7anauthorizedagentforAT&TMobility,toamend thecurrentleaseagreementbetweenSunCity SummerlinCommunityAssociation,Inc.andAT&T Mobilityperthedraftagreementsubmittedandincluded intheBoardpacketforthismeeting,whichincludes amongotherthings(1)onJanuary1,2025raisingthe currentmonthlyleaseamountfrom$2,798.41to $6,500.00permonthuntilJuly31,2028(2)Effective August1,2028theleasewillautomaticallyrenew,upon thesametermsandconditionsoftheAgreement,forfive (5)additionalfive(5)yeartermsand(3)commencingon August1,2028therentincreaseshallbechangedfrom 15%everyfive(5)yeartermto10%everyfive(5)year term.AcceptanceoftheproposalsubmittedbyMD7 pendingLegalReviewofthecontract.
SECOND by Ellen Bachman
MOTION PASSED 5-3, Opposed Dick Clark, Erik Braun, Lynn Kasner Morgan
*New information was received after the 11.12.2024 Board Meeting.This item will be revisited at the 12.10.24 Board of Directors meeting.
MOTION by Kenneth Resnik, that there being no further business to come before the Board of Directors, that the meeting be adjourned at 10:16 am.
SECOND by Jeff Rorick
UNANIMOUSLYAPPROVED
Fitness Centers Rules- Rules and Regulations regarding age of visitors using the Gym
Fitness Centers Bulletin Boards/Flyers- Idea toeliminate paper bulletin board and flyers in the Fitness Center and install electronic bulletin Boards.
Desert Vista Tennis Courts and Pickleball Courts-Reviewing if more Pickleball Courts are needed and if so how to accomplish.
Desert Vista Tennis and Pickleball CourtsReplacement of 30 year old Chain Link Fencing that
Desert Vista Tennis and Pickleball CourtsReplacement of worn out Windscreens
Desert Vista Pickleball Courts - Replacement of Net Dividers and addition of Gates- Requested by Pickleball Chartered Club.
at the Falls Restaurant - Four (4) Burner Gas Range w/Griddle and Space Saver Ovens - Replacement
Sun City Summerlin Community Association, Inc.
BOARD OF DIRECTORS MEETING NOTICE AND AGENDA
NOTE: LOCATION CHANGE OF MEETING
Mountain Shadows Community Center, 9107 Del Webb Blvd, Las Vegas, NV 89134
Wednesday, December 18, 2024 – on or around 10:30 AM
In-Person Board of Directors Meeting – Open to all Owners – this meeting will be held in person *
* Courtesy View Only Zoom Information: As a courtesy, the Association is providing owners with view only access through video and teleconferencing via Zoom. The instructions on obtaining view or teleconference only access to this meeting for Zoom are included with this notice. The meeting itself is in-person, not virtual. Utilizing view or teleconference only access does NOT constitute owner attendance at or participation in the meeting.
I. Call to Order – President, Jeff Rorick
II. Establish Quorum
III. Owner Comments on Agenda Items Only – Comments are limited to 3 minutes per homeowner. This meeting will be held in-person, can be viewed via video or listened to by teleconference.
IV. NORA Amendment Extension of Balloting Process. The Board of Directors may extend the NORA Amendment ballot process if deemed necessary.
MOTION by __________ to _________________________________________________________.
SECOND by __________.
V. Owner Comments – Second Session
VI. ADJOURNMENT
Note: A resident has the right to:
· Have a copy of the minutes, a summary of the minutes or a recording of the meeting upon request ($.10 per page and $1.00 for the recording per meeting) (NRS116.31083). Copies of the minutes and recordings of recent Board meetings may be downloaded from the website (suncitysummerlin.com) without charge.
· Speak to the Executive Board, unless the Executive Board is meeting in Executive Session (NRS116.31085).
· Utilizing the courtesy view or teleconference only access does not constitute owner attendance at the meeting and therefore does not entitle any owner utilizing view or teleconference only access with the rights of owners who attend the meeting, including, but not limited to, the right to speak at the meeting.
· The Agenda is posted on the Association bulletin boards and website by the Friday prior to the meeting. Recordings of Membership meeting will be made. The recording will be kept for a period of ten years in the Administration's Executive Director's office in the Mountain Shadows Community Center.
Recordings, minutes or a summary of minutes will be available not more than 30 days after the meeting (NRS116.31083). Depending upon meeting schedules, on occasion, the minutes or summary of the minutes may be in draft form.
Sun City Summerlin is providing Zoom informa on for view only purposes.
Topic: Special Mee ng of the Membership Time: December 18, 2024, 08:00 AM Pacific Time (US and Canada)
Join Zoom for view only purposes.
h ps://us02web.zoom.us/j/86150748401?pwd=LUub0Fi24PX5aIewuT6IH6j2uauDyM.1
Mee ng ID: 861 5074 8401
Passcode: 365043
Sun City Summerlin Community Associa on, Inc.
Special Mee ng of the Membership Minutes
Wednesday, October 30, 2024
Sun City Summerlin Community Association, Inc.
Special Meeting of the Membership Wednesday October 30, 2024
8:00 am
Mountain Shadows Community Center DRAFT MINUTES
I. Call to Order – The October 30, 2024, Special Meeting of the Membership was Called to Order at 8:00 am by Board President, Jeff Rorick, at the Mountain Shadows Community Center, 9107 Del Webb Boulevard, Las Vegas, NV 89134.
II. Board President Comments – Mr. Rorick thanked those in attendance in-person and via Zoom view only. Mr. Rorick thanked those who had already voted one way or the other for the NORA Amendment. Mr. Rorick also thanked the Election Committee for their hard work. Mr. Rorick reiterated that there are 7,781 homes in Sun City Summerlin with 7,756 Eligible Votes*. It will take 5,197 (67%) YES votes to pass the NORA Amendment or 2,560 (33%) NO votes to defeat the NORA amendment. * Members in good standing.
III. Opening of the Ballot Box at 8:02 am - Election Committee Acting Chair, Sofia Castille unlocked the ballot box so the Election Committee could begin the process of opening the envelopes, separating the envelopes from the ballots, and counting the ballots.
IV. Owner Comments – There were no Owner Comments presented at the meeting.
V. Election Results – At 9:57 am Board Secretary, Ellen Bachman, read the results of the NORA Ballot Count:
Rejected
1 *rejected for one of the following reasons – person had already voted, submitted a signed ballot but did not cast a vote, was not an owner or did not sign their ballot.
Total Ballots Received 1,219
Ms. Bachman reiterated that per the motion made at the September 05, 2024, Board of Directors meeting as the NORA Amendment results were not definitive the NORA Ballot Voting period would be extended to December 17, 2024, at 5pm.
VI. Adjourn - MOTION by Jeff Rorick that there being no further business to come before the Special Meeting of the Membership that the meeting be adjourned at 9:59 am. SECOND by Ellen Bachman. UNANIMOUSLY APPROVED
All meetings held in-person with courtesy view and teleconference only *
* Courtesy View Only Zoom Information: As a courtesy, the Association is providing owners with view only access through video and teleconferencing via Zoom. The instructions on obtaining view or teleconference only access to this meeting for Zoom are included with this notice. The meeting itself is in-person, not virtual. Utilizing view or teleconference only access does NOT constitute owner attendance at or participation in the meeting.
Month Meetings Meetings
January 1/09/24
February 2/13/24 2/28/24**AnnualMtg. 2/29/24***Organiz.Mtg.
March 3/12/24(Evening)
April 4/09/24
May 5/14/24 5/31/24****
June 6/11/24
July 7/09/24
August 8/13/24(Evening)
September 9/10/24
October 10/08/24
November 11/12/24
December 12/10/24
**Annual meeting Wednesday, 2/28/2024, at 8 a.m.
*** Organizational Meeting Thursday, 2/29/2024 at 9 a.m. ****Budget Ratification Meeting Friday, 5/31/2024.
All daytime meetings will be held at Starbright Theatre, at 9 a.m., unless noted otherwise. Executive Sessions are typically held after the Board Meetings; however, Executive Sessions are sometimes held during a recess of the Board Meeting for various reasons.
Evening Meetings: All evening meetings will be held at Starbright Theatre, at 6 p.m. Executive Sessions are typically held prior to any evening meeting(s).
Note: A resident has the right to:
• Haveacopyoftheminutes,asummaryoftheminutesora recordingofthemeetinguponrequest($.10perpageand$1.00 fortherecordingpermeeting)(NRS116.31083). Copiesofthe minutesandrecordingsofrecentBoardmeetingsmaybedownloadedfromthewebsitewithoutcharge.
• SpeaktotheExecutiveBoard,unlesstheExecutiveBoardis meetinginExecutiveSession(NRS116.31085).
• TheAgendaispostedontheAssociationbulletinboardsand websiteontheFridaypriortothemeeting.
• Utilizingthecourtesyvieworteleconferenceonlyaccess doesnotconstituteownerattendanceatthemeetingandthereforedoesnotentitleanyownerutilizingvieworteleconference onlyaccesswiththerightsofownerswhoattendthemeeting, including,butnotlimitedto,therighttospeakatthemeeting.
• Recordings of Board meetings will be made. The recordings will be kept for a period of ten years in the Administration’s Executive Director’s office in the Mountain Shadows Community Center. Recordings, minutes or a summary of minutes will be available not more than 30 days after the meeting (NRS 116.31083). Depending upon meeting schedules, on occasion, the minutes or summary of the minutes may be in draft form.
All scheduled Board of Director meetings are held at Starbright Theatre and/or by Zoom. All scheduled Committee Meetings are held at Desert Vista Committee Room and/or by Zoom.
SCSCAI Board of Directors and Committee Meetings
The Board agenda is posted on the Administrative bulletin board, on the website, and in the community centers. Copies may be obtained in the Administration office on the Friday prior to the meeting. All meetings will be held at Desert Vista except where noted on the calendar. For updates, please visit www.suncitysummerlin.com
ARC ArchitecturalReviewCommittee
BOD SCSCAIBoardofDirectors
CAP CommonAreaProperties
CCOC ClubsandCommunityOrganizationsCommittee
HC HearingCommittee
IT InformationTechnology
SCSCAI Board and Committee Meetings Schedule
BOD Tuesday,Dec.10 9a.m.(SBT&Zoom)
Legal Thursday,Dec.12 11a.m.(DV&Zoom)
HC ClosedMtg.,Dec.169a.m.(DV)
CAP Tuesday,Dec.17 9a.m.(DV&Zoom)
ARC Wednesday,Dec.18 9a.m.(DV&Zoom)
GolfOversight Wednesday,Dec.18 2p.m.(DV&Zoom)
CCOC Thursday,Dec.19 9:30a.m.(DV&Zoom)
Fitness Thursday,Dec.19 1:30p.m.(DV&Zoom)
IT Tuesday,Dec.31 10:30a.m.(DV&Zoom)
Finance 12/5/24(forThankgiving) 2p.m. (DV&Zoom) 1/2/25(forChristmas)2p.m.
Coffeew/Board Friday,Dec.20 9:30a.m.(DV&Zoom)
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