Sun City Summerlin Community Association, Inc. Meeting of the Executive Board of Directors
OwnerAttendance was in person, by Zoom and teleconference. January 14, 2025
MOTIONS
Board Members inAttendance in person: Jeff
Rorick, Dick Clark, Ellen Bachman, Gerry Sokolski, Judy Williams, Erik Braun, Lynn Kasner
Morgan, Kenneth Resnik
Board Members inAttendance by Zoom: NONE
Board MembersAbsent: Steve Commander
Acceptance of January 14, 2025, Executive Board of Directors MeetingAgenda
MOTION by Erik Braun to accept theAgenda for the January 14, 2025, meeting of the Executive Board of Directors as amended: removal of Roman Numeral VII New Business, Item R –Spring Garage Sales – Friday,April 25, 2025 & Saturday,April 26, 2025.
SECOND by Judy Williams
UNANIMOUSLYAPPROVED
Approval of the Executive Board of Directors
Meeting Minutes from the December 10, 2024, and the December 20, 2024, Board Meeting
MOTION by Ellen Bachman to approve the Minutes from the December 10, 2024, meeting of the Executive Board of Directors as presented.
SECOND by Dick Clark
UNANIMOUSLYAPPROVED
MOTION by Ellen Bachman to approve the Minutes from the December 20, 2024, meeting of the Executive Board of Directors as presented.
SECOND by Jeff Rorick
UNANIMOUSLYAPPROVED
CONSENT CALENDAR
MOTION by Dick Clark that there being no objection to approving items Athrough I as presented on the Consent Calendar that these items be adopted and the full text of the resolutions, reports or recommendations contained, be recorded in the Minutes of this meeting.
SECOND by Ellen Bachman
UNANIMOUSLYAPPROVED
VII. NEW BUSINESS
A. Financial StatementAcceptance – Previously Distributed to the SCSCAI Board of
Directors and posted on the webpage at suncitysummerlin.com NONE
B. 71-2024-2025 - Desert Vista – Tennis, Pickleball, and Bocce Ball Courts, Horseshoe Pits, and Parking Lot – Pole Light Fixtures Replacement
MOTION by Dick Clark to accept the recommendation from the CommonArea Properties Committee from their meeting on December 17, 2024, the Fitness Committee from their meeting on December 19, 2024, and the Finance Committee from their meeting on January 02, 2025, the quote from Commercial Lighting Specialties for the purchase of the seventy-five pole light fixtures for the Desert VistaTennis, Pickleball, and Bocce Ball Courts, Horseshoe Pits, and Parking Lot in the amount of $19,263.66, including sales tax and delivery.The installation will be done by SCSCAI staff.This expenditure was approved in the 2024/2025 Reserve Fund Expenses Budget in the amount of $18,744.00 and will be over the budgeted amount for the fiscal year ending June 30, 2025, by $519.66.
SECOND by Ellen Bachman UNANIMOUSLYAPPROVED
C. 72-2024-2025 - Pinnacle Fitness Center –Pool – Cell Stack for Salt Cell - Replacement
MOTION by Dick Clark to accept the recommendation from the CommonArea Properties Committee from their meeting on December 17, 2024, the Fitness Committee from their meeting on December 19, 2024, and the Finance Committee from their meeting on January 02, 2025, the quote from VivoAquatics for the purchase of the cell stack replacement for the salt cell for the pool at the Pinnacle Fitness Center in the amount of $6,209.00, including sales tax and delivery, with installation to be done by SCSCAI staff.This expenditure was not included in the 2024/2025 Reserve Fund Expenses Budget and will cause the Reserve Fund Budget to be over budget by $6,209.00. Noting that shipping charges are currently unstable, this motion allows for an increase in any documented increase in shipping fees.
SECOND by Judy Williams UNANIMOUSLYAPPROVED
D. 73-2024-2025 - Pinnacle Fitness Center –Pool – Resurfacing
E. 74-2024-2025 – Fitness Centers – Pools –Resling Pool Furniture
MOTION by Dick Clark to accept the recommendation from the CommonArea Properties Committee from their meeting on December 17, 2024, the Fitness Committee from their meeting on December 19, 2024, and the Finance Committee from their meeting on January 02, 2025, the quote fromTotal PatioAccessories for the reslinging of the pool furniture at Desert Vista, Mountain Shadows, Pinnacle and Sun Shadows. The pool furniture consists of a total of forty-three (43) chairs and seven (7) chaise lounges for a total of $7,298.01 including sales tax and delivery. This expenditure was not included in the 2024/2025 Reserve Fund Expenses Budget and will cause the Reserve Fund Budget to be over budget by $7,298.01.
SECOND by Erik Braun
UNANIMOUSLYAPPROVED
F. 75-2024-2025 - Desert Vista Fitness Center –Fitness Equipment – Dumbbell Rack and Workout Bench Replacement
MOTION by Judy Williams to accept the recommendation from the CommonArea Properties Committee from their meeting on December 17, 2024, and the Fitness Committee from their meeting on December 19, 2024, the quote from Advanced Exercise to replace a dumbbell rack and workout bench at Desert Vista Fitness Center in the amount of $2,492.77 including sales tax and delivery.This expenditure was budgeted for in the 2024/2025 Reserve Fund Expenses Budget in the amount of $3,770.00 and will be under the budgeted amount for the fiscal year ending June 30, 2025, by $1,277.23.
SECOND by Dick Clark
UNANIMOUSLYAPPROVED
G. 76-2024-2025 - Mountain Shadows Fitness Center – Fitness Equipment – Dumbbell Rack, Workout Bench and Treadmill Replacement
MOTION by Judy Williams to accept the recommendation from the CommonArea Properties Committee from their meeting on December 17, 2024, and the Fitness Committee from their meeting on December 19, 2024, the quote from Advanced Exercise to replace a dumbbell rack, a workout bench, and a treadmill at Mountain Shadows Fitness Center in the amount of $8,975.38 including sales tax and delivery.This expenditure was budgeted for in the 2024/2025 Reserve Fund Expenses Budget in the amount of $11,700.00 and will be under the budgeted amount for fiscal year ending June 30, 2025, by $2,724.62.
SECOND by Gerry Sokolski
UNANIMOUSLYAPPROVED
H. 77-2024-2025 - Pinnacle Fitness Center –Fitness Equipment – Dumbbell Rack, Workout Bench and Cable Cross Machine Replacement
MOTION by Judy Williams to accept the recommendation from the CommonArea Properties Committee from their meeting on December 17, 2024, and the Fitness Committee from their meeting on December 19, 2024, the quote from Advanced Exercise to replace a dumbbell rack, a workout bench, and cable cross machine at Pinnacle Fitness Center in the amount of $10,674.79 including sales tax and delivery.This expenditure was budgeted for in the 2024/2025 Reserve Fund Expenses Budget in the amount of $12,450.00 and will be under the budgeted amount for fiscal year ending June 30, 2025, by $1,775.21.
SECOND by Kenneth Resnik
UNANIMOUSLYAPPROVED
I. 78-2024-2025 Landscape Maintenance – Softball Field Maintenance – Sand-Pro Ball Field Finisher Replacement
MOTION by Judy Williams to accept the recommendation from the CommonArea Properties Committee from their meeting on December 17, 2024, and the Finance Committee from their meeting on January 02, 2025, the quote from RMT Equipment for the purchase of one (1) SmithCo Sand-pro Ball Field Finisher.The amount for the proposed equipment including the light bar is $24,865.45, including sales tax and delivery.This expenditure was budgeted for in the 2024/2025 Reserve Fund Expenses Budget in the amount of $ 21,450.00 and will be over the budgeted amount for the fiscal year ending June 30, 2025, by $3,415.45.
SECOND by Erik Braun
UNANIMOUSLYAPPROVED
J. 79-2024-2025 Tavern at the Falls Restaurant – Flat Top Range and Oven Replacement
MOTION by Dick Clark to accept the recommendation from the CommonArea Properties Committee from their meeting on December 17, 2024, the proposal from Webstaurant Store for the purchase of the FlatTop/Range Oven Natural Gas 4 Burner 60" Range with 36" Griddle and 2 Standard Ovens for theTavern at the Falls Restaurant in the amount of $3,298.94, including sales tax and delivery.This expenditure was budgeted for in the 2025/2025 Reserve Fund Expenses Budget in the amount of $3,767.00 and will be under the budgeted amount for the fiscal year ending June 30, 2025, by $468.06.
MOTION by Jeff Rorick to accept the recommendation from the CommonArea Properties Committee from their meeting on December 17, 2024, the Golf Oversight Committee from their meeting on December 18, 2024, and the Finance Committee from their meeting on January 02, 2025, the quote from Grainger for the purchase of three (3) Elkay Drinking Fountains with bottle fillers in an amount not to exceed $5,400.00 including sales tax and shipping. Installation to be done by SCSCAI staff.The drinking fountains were not included in the Reserve Study and this expense will be an unbudgeted New Capital Expense.The drinking fountains will be added to the Reserve Study for future replacement.
SECOND by Gerry Sokolski
UNANIMOUSLYAPPROVED
L. 066-2024-2025 - Highland Falls Golf Course – Equipment Replacement
MOTION by Jeff Rorick to accept the recommendation from the CommonArea Properties Committee from their meeting on November 19, 2024, the Golf Oversight Committee from their meeting on December 18, 2024, and the Finance Committee from their meeting on January 02, 2025, the purchase of (2) pieces of equipment from Rocky MountainTurf for the replacement of HF524 Cushman Hauler Pro and HF533 JacobsenTurf Truckster MXE for the Highland Falls Golf Course Maintenance Department, in the amount of $35,793.01.This price includes tax and delivery of these (2) pieces of equipment.This expenditure was approved in the 2024-2025 Reserve Fund Expense Budget in the amount of $50,000 and will be under the budgeted amount for the fiscal year ending June 30, 2025, by $14,206.99.
SECOND by Gerry Sokolski
UNANIMOUSLYAPPROVED
M. 067-2024-2025 - Palm Valley Golf Course –Equipment Replacement
MOTION # 1
MOTION by Jeff Rorick to accept the recommendation from the CommonArea Properties Committee from their meeting on November 19, 2024, the Golf Oversight Committee from their meeting on December 18, 2024, and the Finance Committee from their meeting on January 02, 2025, the purchase of (5) pieces of equipment from Rocky MountainTurf for the replacement of PV103 Jacobsen Eclipse 322, PV402 JacobsenAR522, PV503 JacobsenTruckster MXE, PV584 Cushman Hauler Pro, PV585 Cushman Hauler Pro for the Palm Valley Golf Course Maintenance Department, in the amount of $210,207.68.This price includes tax and delivery of these (5) pieces of equipment.This expenditure was approved in the 2024-2025 Reserve Fund Expense Budget in the amount of $236,000 and will be under the budgeted amount for the fiscal year ending June 30, 2025, by $25,792.32.
MOTION by Jeff Rorick to accept the recommendation from the CommonArea Properties Committee from their meeting on November 19, 2024, the Golf Oversight Committee from their meeting on December 18, 2024, and the Finance Committee from their meeting on January 02, 2025, the purchase of (1) piece of equipment from Foley Company for the replacement of PV740Tor Hydroject 3000 for the Palm Valley Golf Course Maintenance Department, in the amount of $48,226.88.This price includes tax and delivery
B.O.D.MOTIONS
of this (1) piece of equipment.This expenditure was approved in the 2024-2025 Reserve Fund Expense Budget in the amount of $45,000 and will be over budgeted amount for the fiscal year ending June 30, 2025, by $3,226.88
SECOND by Ellen Bachman
UNANIMOUSLYAPPROVED
N. 068-2024-2025 – Eagle Crest Golf Course –Equipment Replacement
MOTION #1
MOTION by Jeff Rorick to accept the recommendation from the CommonArea Properties Committee from their meeting on November 19, 2024, the Golf Oversight Committee from their meeting on December 18, 2024, and the Finance Committee from their meeting on January 02, 2025, the purchase of (4) pieces of equipment from Rocky MountainTurf for the replacement of EC321 Jacobsen Lf3400, EC423 JacobsenAR5, EC544 John Deere Gator HPX, EC556 Cushman Hauler Pro for the Eagle Crest Golf Course Maintenance Department, in the amount of $203,483.83.This price includes tax and delivery of these (4) pieces of equipment.This expenditure was approved in the 2024-2025 Reserve Fund Expense Budget in the amount of $251,000 and will be under the budgeted amount for the fiscal year ending June 30, 2025, by $47,516.17.
SECOND by Dick Clark
UNANIMOUSLYAPPROVED
MOTION #2
MOTION by Jeff Rorick to accept the recommendation from the CommonArea Properties Committee from their meeting on November 19, 2024, the Golf Oversight Committee from their meeting on December 18, 2024, and the Finance Committee from their meeting on January 02, 2025, the purchase of (1) piece of equipment from Simpson Norton for the replacement of EC548 Cushman TurfTruckster for the Eagle Crest Golf Course Maintenance Department, in the amount of $38,580.32.This price includes tax and delivery of this (1) piece of equipment.This expenditure was approved in the 2024-2025 Reserve Fund Expense Budget in the amount of $39,000 and will be under the budgeted amount for the fiscal year ending June 30, 2025, by $419.68.
SECOND by Erik Braun
UNANIMOUSLYAPPROVED
O. 81-2024-2025 Sawdusters Room – SawStop Motor Replacement - Ratification
MOTION by Lynn Kasner Morgan to ratify the purchase of a motor and contactor from SawStop Parts Store for the Sawdusters Club in the amount of $1,150.00 including sales tax and delivery to be paid as an Operating Expense for the fiscal year ending June 30, 2025.
SECOND by Dick Clark
UNANIMOUSLYAPPROVED
P.SCSCAICanastaCharteredClub–Dissolution
MOTION by Lynn Kasner Morgan to approve the recommendation of the Clubs and Community Organizations Committee from their meeting on December 19, 2024, to approve the dissolution of the SCSCAI Canasta Club due to their inability to elect a President during their election meeting on November 21, 2024, with the remaining bank account balance, if any, being transferred to SCSCAI by January 31, 2025.
SECOND by Ellen Bachman
UNANIMOUSLYAPPROVED
Q. Pickleball Club CommonArea Use Permit
MOTION #1
MOTION by Lynn Kasner Morgan to deny the request from the Sun City Summerlin Pickleball Chartered Club to host a resident and nonresident PickleballTournament onApril 5th & 6th, 2025, to benefit Project 150, and to allow the exclusive use and accommodations for the tournament as follows: (1)All of the Desert Vista Pickleball Courts (2)Two of the Desert VistaTennis Courts (3) Desert Vista PicnicArea and (4) the two (2)Tennis courts shall be prepared for the game of Pickleball by the Sun City Summerlin maintenance crew by using court tape to tape Pickleball court lines. Staff will need three (3) days to set-up for tournament with no play on courts so the area will be closed for tennis play for a total of five (5) consecutive days.At the end of the tournament the Sun City Summerlin maintenance staff will remove the tape. Banners will also be attached to the court fencing and removed by Sun City Summerlin maintenance staff and adherence by Sun City Pickleball Chartered Club to the requirements set forth in the “Charter Club CommonArea Use forTournaments, Fund Raisers or Events with Participant or Attendees that Include Non-Residents” form.
ThursdayApril 3, 2025 · Prep
FridayApril 4, 2025 · Prep
SaturdayApril 5, 2025 ·Tournament
SundayApril 6, 2025 ·Tournament
MondayApril 7, 2025 · Clean-up tape and sign removal
SECOND by Erik Braun
MOTION PASSED 7-1, Opposed Dick Clark
MOTION #2
MOTION by Dick Clark to approve taking the request from the Sun City Summerlin Pickleball Chartered Club to host a resident and nonth th resident PickleballTournament onApril 5& 6, 2025, to benefit Project 150, to a Board workshop and allow administration to receive the Board decision through written consent.
SECOND by Kenneth Resnik
UNANIMOUSLYAPPROVED
S.Age Variance Request – Mr. Erik Leong and Mrs. Jeane Leong
MOTION by Jeff Rorick to approve the age variance request from Mr. Erik Leong and Ms. Jeane Leong to rent a home in Sun City Summerlin CommunityAssociation, Inc. with the intention of purchasing a home when the opportunity arises. Mr. Erik Leong will turn 55 inApril 2025. Mrs. Jeane Leong will turn 55 inAugust 2029.The home will be rented by Mr. Erik Leong and Mrs.Jeane Leong and there will be no other occupants under the age of 55 living in the home.This variance is not transferrable and any future tenant who wants to lease the home will need to be age qualified. If a home within Sun City Summerlin is not rented by Mr. Erik Leong and Mrs. Jeane Leong by July 14, 2025, approvals expire.
SECOND by Dick Clark
UNANIMOUSLYAPPROVED
T.Adoption of a Board Policy for Community Association or Other IndustryAward Ceremonies and Recognition
MOTION by Jeff Rorick to approve a Board policy giving the Board of Directors the authority to designate and expend operating funds for Board Members and any employees designated by the Board of Directors to attend local award ceremonies when Sun City Summerlin CommunityAssociation has been nominated for an award or a staff member has been nominated for an award specific to their work at Sun City Summerlin CommunityAssociation, Inc.
MOTION by Jeff Rorick to approve an agreement with Jett Gaming LLC, a licensed slot Route operator in the State of Nevada, to lease space within
Tavern at the Falls Restaurant for the placement of fifteen (15) gaming devices for a term of seven (7) years.The agreement to contain wording to indicate that SCSCAI is not responsible to provide or pay for the cash dispenser machine, the cash in the cash dispenser machine or the Jett Player Reward System. Space Lease payments shall begin once the gaming machines are installed and active and shall be $15,000.00 per month for the first twelve months, after which time both parties shall have the opportunity to amend the space lease based on revenues. It is noted that with the acceptance of an agreement, all current and future Board members will be required to fill out a questionnaire and provide personal information to the Nevada Gaming Commission.The following Board members and Executive Director will provide input on the agreement, Ellen Bachman, Dick Clark, Jeff Rorick, Mitzi Mills and the agreement will be subject to Legal Counsel review and approval.
SECOND by Judy Williams
UNANIMOUSLYAPPROVED
VIII. ADJOURNMENT
MOTION by Kenneth Resnik, that there being no further business to come before the Board of Directors, that the meeting be adjourned at 10:02 am.
SECOND by Jeff Rorick
UNANIMOUSLYAPPROVED
Executive Directors Report
SCS Standing Committee Meeting Recap
By Mitzi Mills, Executive Director 01.09.2025
Standing Committees are made up of Sun City Summerlin Owners who volunteer their time to review projects, inspect areas, attend monthly meetings, provide reports and make recommendations to the SCSCAI Board of Directors.
Following is a recap of some of the items discussed and action taken at the following SCSCAI Standing Committees. If you would like more details on the meeting, back–up materials for the agenda items, Minutes of the meetings and motions made please visit our website at suncitysummerlin.com or you can request a copy of these items by emailing me at mitzim@suncitylv.com or by calling Jane Cox at 702-966-1408. Videos of the meetings are also available on our website at suncitysummerlin.com. Legal Review Committee (LRC) – The LRC did not meet in the month of December or January. As of January 9, 2025 – known items that may appear on the February meeting agenda.
85-2024-2025-Golf Pro Shops-Rules and Regulations – Fivesomes- Amendment
The next scheduled meeting of the LRC is Thursday, February 13, 2025, at 11:00 am at the Desert Vista Community Center Committee Meeting Room. *************************************************************************************************************
Common Area Properties Committee (CAP) – The CAP met on Tuesday, December 17, 2024, at 9:00 am, following are the Executive Directors notes from that meeting. The committee reviewed materials regarding several projects as follows: Items sent forward to the January 14, 2025, Board of Directors meeting with the recommendation from the CAP that the item be approved by the Board members.
71-2024-2025-Desert Vista - Fitness Center -Tennis, Pickleball, Bocce Courts, Horseshoe Pits and Parking Lot - Pole Light Fixtures Replacement: $19,263.66
78-2024-2025-Landscape Maintenance -Softball Field Maintenance - Sand Pro Field Finisher Replacement: $24,540.33
79-2024-2025-Tavern at the Falls Restaurant-Flat Top Range and Oven Replacement: $3,298.94
80-2024-2025-Golf Pro Shop Area-Addition of Drinking Fountains with Bottle Fill Stations: $5,400.00
81-2024-2025-Sawdusters Room-SawStop Motor Replacement: $1,139.46
Items sent forward to the January 14, 2025, Board of Directors meeting with the recommendation from the CAP that the item be denied by the Board members. None
As of January 9, 2025 – known items that may appear on the January or February meeting agenda.
19-2024-2025-Desert Vista Fitness Center-Locker Room Renovations - Design and Engineering Phase
23-2024-2025-Desert Vista Fitness Center-Tennis and Pickleball Courts - Replace Chain Link Fence and Fabric
37-2024-2025-Desert Vista Fitness Center-Tennis Courts 1 and 2 - Conversion to Pickleball
Courts
44-2024-2025-Mountain Shadows Community Center-Card Room - Drink Holders for Card Tables
56-2024-2025-Mountain Shadows Community Center -Library Bookshelves
62-2024-2025-Mountain Shadows Community Center-Acoustic Ceiling Tile Replacement
90-2024-2025-Maintenance Department -Equipment Service Agreements - Boom Lift
91-2024-2025-Maintenance Department Equipment Service Agreement - Scissor Lift
The next scheduled meeting of the CAP is Tuesday, January 21, 2025, at 9:00 am at the Desert Vista Community Center Committee Meeting Room.
Architectural Review Committee (ARC) – The ARC meeting scheduled for Wednesday, December 18, 2024, at 9:00 am was cancelled.
The next scheduled meeting of the ARC is Wednesday, January 15, 2025, at 9:00 am at the Desert Vista Community Center Committee Meeting Room.
Golf Oversight Committee (GOC) – The GOC met on Wednesday, December 18, 2024, at 2:00 pm, following are the Executive Directors notes from that meeting.
Items sent forward to the January 14, 2025, Board of Directors meeting with the recommendation from the GOC that the item be approved by the Board members.
80-2024-2025-Golf Pro Shop Area-Addition of Drinking Fountains with Bottle Fill Stations: $5,400.00
Items sent forward to the January 14, 2025, Board of Directors meeting with the recommendation from the GOC that the item be denied by the Board members. None
As of January 9, 2025 – known items for the January or February meeting agenda.
83-2024-2025-Golf Pro Shops -Water Rate Increase Surcharge - Consideration
84-2024-2025-Golf Pro Shops-Sun City Resident Cart Fee - Consideration
85-2024-2025-Golf Pro Shops-Rules and Regulations – Fivesomes
86-2024-2025-Information Technology Department Palm Valley Golf Maintenance YardDedicated Internet
The next scheduled meeting of the GOC is Wednesday, January 15, 2025, at 2:00 pm at the Desert Vista Community Center Committee Meeting Room. ***********************************************************************************************************
Chartered Clubs and Organizations (CCOC) – The CCOC met on Thursday, December 19, 2024, at 9:30 am, following are the Executive Directors notes from that meeting.
Items sent forward to the January 14, 2025, Board of Directors meeting with the recommendation from the CCOC that the item be approved by the Board members.
Request from the Canasta Charter Club for the Club to be dissolved due to the lack of participation by Club Members in the running of the Club and service as officers.
Items sent forward to the January 14, 2025, Board of Directors meeting with the recommendation from the GOC that the item be denied by the Board members.
None
As of January 9, 2025 – known items for the January or February meeting agenda. 56-2024-2025-Mountain Shadows Community Center Library Book Shelves 82-2024-2025-Pinnacle Community Center-Arts and Crafts Room - Replacement of Window Blinds
The next scheduled meeting of the CCOC is Thursday, January 16, 2025, at 9:30 am at the Desert Vista Community Center Committee Meeting Room.
Fitness Committee (FC) – The FC met on Thursday, December 19, 2024, at 1:30 pm, following are the Executive Directors notes from that meeting.
Items sent forward to the January 14, 2025, Board of Directors meeting with the recommendation from the FC that the item be approved by the Board members.
71-2024-2025-Desert Vista - Fitness Center -Tennis, Pickleball, Bocce Courts, Horseshoe Pits and Parking Lot - Pole Light Fixtures Replacement: $19,263.66
Items sent forward to the January 14, 2025, Board of Directors meeting with the recommendation from the FC that the item be denied by the Board members. None
As of January 9, 2025 – known items that may appear on the January or February meeting agenda.
19-2024-2025-Desert Vista Fitness Center-Locker Room Renovations - Design and Engineering Phase
23-2024-2025-Desert Vista Fitness Center-Tennis and Pickleball Courts - Replace Chain Link Fence and Fabric
37-2024-2025-Desert Vista Fitness Center-Tennis Courts 1 and 2 - Conversion to Pickleball Courts
The next scheduled meeting of the FC is Thursday, January 16, 2025, at 1:30 pm at the Desert Vista Community Center Committee Meeting Room.
Information Technology Committee (IT) – The IT did not meet in the month of December. As of January 9, 2025 – known items that may appear on the January or February meeting agenda. 86-2024-2025 Information Technology Department Palm Valley Golf Maintenance Yard - Dedicated Internet
The next scheduled meeting of the IT is Tuesday, January 28, 2025, at 10:30 am at the Desert Vista Community Center Committee Meeting Room.
Finance Committee (FIN) – The FIN met on Thursday, January 2, 2025, at 2:00 pm at the Desert Vista Community Center Committee Meeting Room.
Note: The Finance Committee does not review and make recommendations on every proposed project or purchase, they only review and make a recommendation to the Board of Directors on items that exceed the amount that was budgeted for the current fiscal year.
Items sent forward to the January 14, 2025, Board of Directors meeting with the recommendation from the FIN that the item be approved by the Board members.
71-2024-2025-Desert Vista - Fitness Center -Tennis, Pickleball, Bocce Courts, Horseshoe Pits and Parking Lot - Pole Light Fixtures Replacement: $19,263.66
74-2024-2025-Fitness Centers-Pools - Resling of Pool Furniture: $7,298.01
78-2024-2025-Landscape Maintenance -Softball Field Maintenance - Sand Pro Field Finisher Replacement: $24,540.33
Items sent forward to the January 14, 2025, Board of Directors meeting with the recommendation from the FIN that the item be denied by the Board members. None
As of January 9, 2025 – known items that may appear on the January or February meeting agenda.
50-2024-2025-Administrative Office-Budget for Fiscal Year Ending June 20, 2026
82-2024-2025-Pinnacle Community Center-Arts and Crafts Room - Replacement of Window Blinds
86-2024-2025-Information Technology Department-Palm Valley Golf Maintenance YardDedicated Internet
87-2024-2025-Mountain Shadows Area Vehicle Replacement - 2011 GMC Sierra
88-2024-2025-Mountain Shadows Area Vehicle Replacement - 2012 GMC Sierra
89-2024-2025-Desert Vista -Pitched Roof Replacement
90-2024-2025-Maintenance Department-Equipment Service Agreements - Boom Lift
91-2024-2025-Maintenance Department-Equipment Service Agreements - Scissor Lift
The next scheduled meeting of the FIN is Thursday, January 30, 2025, at 2:00 pm at the Desert Vista Community Center Committee Meeting Room.
SUMMARYOFOPERATIONS
SUMMARYOFOPERATIONS
B.O.D.MEETINGSSCHEDULE
Official Notice Board of Directors
2025 MEETING
SCHEDULE
All meetings held in-person with courtesy view and teleconference only *
* Courtesy View Only Zoom Information: As a courtesy, the Association is providing owners with view only access through video and teleconferencing via Zoom. The instructions on obtaining view or teleconference only access to this meeting for Zoom are included with this notice. The meeting itself is in-person, not virtual. Utilizing view or teleconference only access does NOT constitute owner attendance at or participation in the meeting.
BOD Membership
Month Meetings Meetings
January 1/14/25
February 2/11/25 2/26/25**AnnualMtg. 2/27/25***Organiz.Mtg.
All daytime meetings will be held at Starbright Theatre, at 9 a.m., unless noted otherwise. Executive Sessions are typically held after the Board Meetings; however, Executive Sessions are sometimes held during a recess of the Board Meeting for various reasons.
Evening Meetings: All evening meetings will be held at Starbright Theatre, at 6 p.m. Executive Sessions are typically held prior to any evening meeting(s).
• Recordings of Board meetings will be made. The recordings will be kept for a period of ten years in the Administration’s Executive Director’s office in the Mountain Shadows Community Center. Recordings, minutes or a summary of minutes will be available not more than 30 days after the meeting (NRS 116.31083). Depending upon meeting schedules, on occasion, the minutes or summary of the minutes may be in draft form.
All scheduled Board of Director meetings are held at Starbright Theatre and/or by Zoom. All scheduled Committee Meetings are held at Desert Vista Committee Room and/or by Zoom.
SCSCAI Board of Directors and Committee Meetings
The Board agenda is posted on the Administrative bulletin board, on the website, and in the community centers. Copies may be obtained in the Administration office on the Friday prior to the meeting. All meetings will be held at Desert Vista except where noted on the calendar. For updates, please visit www.suncitysummerlin.com
