JANUARY 2025
B.O.D. MOTIONS Sun City Summerlin Community Association, Inc. Meeting of the Executive Board of Directors Owner Attendance was in person, by Zoom and teleconference. December 10, 2024 MOTIONS Board Members in Attendance in person: Jeff Rorick, Dick Clark, Ellen Bachman, Judy Williams, Erik Braun, Lynn Kasner Morgan Board Members in Attendance by Zoom: Gerry Sokolski Board Members Absent: Steve Commander, Kenneth Resnik Acceptance of December 10, 2024, Executive Board of Directors Meeting Agenda MOTION by Dick Clark to accept the Agenda for the December 10, 2024, meeting of the Executive Board of Directors as amended: the removal of Roman Numeral VII New Business, Item H – 30- 2024.2025-Sun Shadows Community and Fitness Center – Spa Heater Replacement – Additional Shipping Charges – Ratification and removal of Roman Numeral VII New Business, Item I – 63- 2024.2025 – Mountain Shadows Fitness Center – Indoor Spa – Repair/Replacement. SECOND by Ellen Bachman UNANIMOUSLY APPROVED Approval of the Executive Board of Directors Meeting Minutes from the November 12, 2024, Board Meeting MOTION by Ellen Bachman to approve the Minutes from the November 12, 2024, meeting of the Executive Board of Directors as presented. SECOND by Lynn Kasner Morgan UNANIMOUSLY APPROVED CONSENT CALENDAR MOTION by Jeff Rorick that there being no objection to approving items A through H as presented on the Consent Calendar that these items be adopted and the full text of the resolutions, reports or recommendations
ASSOCIATION BUSINESS contained, be recorded in the Minutes of this meeting. SECOND by Dick Clark UNANIMOUSLY APPROVED VII. NEW BUSINESS A. Financial Statement Acceptance – Previously Distributed to the SCSCAI Board of Directors and posted on the webpage at suncitysummerlin.com MOTION by Gerry Sokolski to accept the recommendation from the Finance Committee from their meeting on December 05, 2024, to accept the previously distributed October 31, 2024, Financial Statement without comments, subject to audit, and to acknowledge that pursuant to NRS 116.31083 (7) the Board of Directors have been given the opportunity to review the financial information listed in NRS 116.31083 (7) (a thru e). SECOND by Ellen Bachman UNANIMOUSLY APPROVED B. 26-2024.2025 - Desert Vista - Pickleball Courts – Awning Replacement MOTION by Dick Clark to accept the recommendation from the Common Area Properties Committee from their meeting on November 19, 2024, to accept the quote from All-Star Fence Co. for the replacement of the awning between Desert Vista Pickleball Courts 1 & 2 and 3 & 6 in the amount of $1,970.00 including sales tax, delivery, and installation of the new awning. Removal of the old awning has already been completed by SCSCAI staff. This expenditure was not budgeted for in the 2024/2025 Reserve Fund Expenses Budget. SECOND by Judy Williams UNANIMOUSLY APPROVED C. 59-2024-2025 – Pinnacle Community Center – Starbright Theatre – Elevator Lift Inspection and Permit Renewal MOTION by Dick Clark to accept the recommendation from the Common Area Properties Committee from their meeting on November 19, 2024, to accept the proposals for the CAT 1 Test Proposals needing for the
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B.O.D. MOTIONS renewal of the operating permit for the elevator lift at Pinnacle, 2215 Thomas W. Ryan Blvd. As a third-party company must be present during the inspection, the renewal requires two (2) inspection agencies to complete the inspection. One (1) from AR Elevator USA in the amount of $750.00 and one (1) from Technical Inspection Agency USA in the amount of $370.00. The combined total of the inspection is $1,120.00 to be paid as an Operating Expense for the fiscal year ending June 30, 2025. As a service, there is no sales tax or delivery. This Operating Expense was budgeted for in License & Fees – 680000. This is coming before the Board of Directors for procedural reasons as a Sun City Summerlin Contract will need to be signed. SECOND by Lynn Kasner Morgan UNANIMOUSLY APPROVED D. 58-2024-2025 – Desert Vista Community Center – Ballroom Stage – Elevator Lift Inspection and Permit Renewal MOTION by Dick Clark to accept the recommendation from the Common Area Properties Committee from their meeting on November 19, 2024, to accept the proposals for the CAT 1 Test Proposals needing for the renewal of the operating permit for the elevator lift at Desert Vista, 10360 Sun City Blvd. As a third-party company must be present during the inspection, the renewal requires two (2) inspection agencies to complete the inspection. One (1) from AR Elevator USA in the amount of $750.00 and one (1) from Technical Inspection Agency USA in the amount of $370.00. The combined total of the inspection is $1,120.00 to be paid as an Operating Expense for the fiscal year ending June 30, 2025. As a service, there is no sales tax or delivery. This Operating Expense was budgeted for in License & Fees – 680000. This is coming before the Board of Directors for procedural reasons as a Sun City Summerlin Contract will need to be signed. SECOND by Judy Williams UNANIMOUSLY APPROVED
E. 60-2024-2025 – Sun Shadows Community and Fitness Center – Window Replacement-Lobby Area MOTION by Dick Clark to accept the recommendation from the Common Area Properties Committee from their meeting on November 19, 2024, to accept the quote from Academy Glass for the replacement of the broken window in the lobby at the Sun Shadows Community and Fitness Center, in the amount of $2,989.44 including sales tax, delivery, scissor lift, labor to remove the broken window, and installation of the new window to be paid as an Operating Expense for the fiscal year ending June 30, 2025. This is coming before the Board of Directors for procedural reasons as a Sun City Summerlin Contract will need to be signed. SECOND by Ellen Bachman UNANIMOUSLY APPROVED F. Pinnacle Community Center – Remodel of Lobby and Hallway Area MOTION by Dick Clark to accept the recommendation from the Common Area Properties Committee Design and Restoration Sub-Committee to defer the components of the remodel of the Pinnacle Lobby and Hallway Area referenced in the 2024/2025 Reserve Fund Budget as follows; (1) Carpeting-Replace (Part of Pinnacle Remodel) $43,485.00 (2) Marble Tile Flooring Refurbish (Part of Pinnacle Remodel) $37,432.00 (3) Wall Mount Lights (Part of Pinnacle Remodel) $8,505.00 and (4) Interior Paint $10,000.00, from the current fiscal year ending June 30, 2025 to fiscal year ending June 30, 2026, in order to do a complete design and remodel and properly fund this project. By deferring this project to the 2025/2026 the remodel can be started and completed, instead of piece milling different elements of this project over two (2) fiscal years. SECOND by Erik Braun UNANIMOUSLY APPROVED G. 28-2024.2025-Mountain Shadows Fitness Center-Spa-Replace HeaterChanged to 61- 2024.2025-Desert Vista Fitness Center-Spa-Heater Replacement Ratification MOTION by Jeff Rorick to ratify the location change of the Spa Heater approved by the Board of Directors at the October 08, 2024,
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Board of Directors meeting. The Spa Heater was originally approved and purchased for Mountain Shadows but will now be installed at Desert Vista. A decision has not been made on the Mountain Shadows Spa. There is no cost difference to install the spa heater at Desert Vista. SECOND by Dick Clark UNANIMOUSLY APPROVED J. Landscaping Subcommittee Report MOTION by Dick Clark to accept the recommendation from the Common Area Properties Committee from their meeting on November 19, 2024, to approve the creation of a policy designating that all common area landscape will henceforth follow a landscape concept that incorporates sound environmental practices, thus reducing water use and costs while ensuring that the design remains current and upscale. SECOND by Erik Braun UNANIMOUSLY APPROVED K. SCSCAI Military and Friends Chartered Club – Dissolution MOTION by Lynn Kasner Morgan to approve the recommendation of the Clubs and Community Organizations Committee from their meeting on November 21, 2024, to approve the dissolution of the Military and Friends Club due to their inability to achieve a quorum to elect a minimum of three Club Officers with the understanding that SCSCAI will hold the remaining bank account balance of approximately $856.79, pending accounting for any outstanding bank fees and outstanding reimbursements, for a period of 12 months to be used for an event benefiting Sun City Summerlin veterans, organized by the current Club president with the assistance from the Association. SECOND by Ellen Bachman UNANIMOUSLY APPROVED L. SCSCAI Jewish Friendship Chartered Club – Dissolution MOTION by Lynn Kasner Morgan to approve the recommendation of the Clubs and Community Organizations Committee from their meeting on November 21, 2024, to approve the dissolution of the SCSCAI Jewish Friendship Club due to their inability
to elect a President during their election meeting on October 15, 2024, with the remaining bank account balance, if any, being transferred to SCSCAI by January 31, 2025. SECOND by Ellen Bachman UNANIMOUSLY APPROVED M. Italian Club Charter Amendment MOTION by Lynn Kasner Morgan to approve the recommendation of the Clubs and Community Organizations Committee from their meeting on November 21, 2024, the approval of the amendments to the Club Charter of the SCSCAI Italian Club. SECOND by Dick Clark UNANIMOUSLY APPROVED N. Clubs and Community Organizations Procedures Manual – Amendment MOTION by Lynn Kasner Morgan to approve the recommendation of the Clubs and Community Organizations Committee from their meeting on November 21, 2024, the approval the proposed amendment to Section V. Club Board, of the Clubs and Community Organizations Procedures Manual, as submitted. SECOND by Dick Clark UNANIMOUSLY APPROVED O. Rules and Regulations – Amendment to Fitness Center Use MOTION by Jeff Rorick to accept the recommendation from the Legal Review Committee from their meeting on November 14, 2024, to amend the Rules and Regulations – III-Common Facilities - D Fitness Centers – Item Number 2 to read: Persons less than 19 years of age are not allowed in the fitness center gyms, fitness center exercise areas of fitness department sponsored classes. Remove the last sentence from Item Number 9. Remove Item Number 11. Renumber D – Fitness Centers subsequently. SECOND by Gerry Sokolski UNANIMOUSLY APPROVED P. 64-2024.2025-Information Technology Department-Jonas-Class Scheduling Software MOTION by Erik Braun to accept the recommendation from the Information Technology Committee from their meeting on November 26, 2024, to purchase class scheduling software through Jonas to
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B.O.D. MOTIONS
S. 55-2024.2025-Cell Towers–2225 Thomas Ryan Boulevard–AT&T Cell Tower Lease – Origina on 8/1/2003 expira on 7/31/2028
enhance the SCSCAI website with new functionality that will greatly benefit the Fitness Department in tracking usage data in the fitness centers. The amount of the software is $5,365.00 for the first year, and $2,500.00 for year two and beyond. This item is a vendor change expense. SECOND by Lynn Kasner Morgan
Motion # 1 MOTION by Jeff Rorick to rescind the action taken by the Board at the November 12, 2024, Board of Directors meeting relative to 55-2024.2025-Cell Towers-2225 Thomas Ryan Boulevard-AT&T Cell Tower Lease – Origination 8/1/2003 expiration 7/31/2028. SECOND by Gerry Sokolski UNANIMOUSLY APPROVED
UNANIMOUSLY APPROVED Q. 65-2024.2025-Information Technology Department – Jonas – Add Point-of-Sale System at Fitness Center Monitor Station MOTION by Erik Braun to accept the recommendation from the Information Technology Committee from their meeting on November 26, 2024, that a POS system through Jonas be added to each Fitness Center for the use of cash or checks only, this is the same system currently being used by Membership Services. The estimated amount for all the Point-of-Sale systems will be $4,160.00 for the first year and $1,400.00 for year two and beyond. This item is $1,025.00 over the Operating Budget. SECOND by Judy Williams UNANIMOUSLY APPROVED R. Age Variance Request – Mr. Harry Granger and Mrs. Jianwen Granger – Extension MOTION by Jeff Rorick to accept the Age Variance Extension request from Mr. Harry Granger and Mrs. Jianwen Granger to July 09, 2025. The original Age Variance Request was approved by the Board of Directors in the July 09, 2024, Board of Directors meeting. A stipulation of that request was that a home within Sun City Summerlin must be occupied by Mr. Harry Granger & Mrs.Jianwen Granger by January 09, 2025, or the approval expires. Mr. Harry Granger & Mrs. Jianwen Granger are requesting an extension to their Age Variance Request for an additional six (6) months to July 09, 2025. SECOND by Erik Braun MOTION PASSED 6-1, Ellen Bachman opposed
Motion # 2 MOTION by Jeff Rorick to deny the proposal submitted by MD7 an authorized agent for AT&T Mobility, to amend the current lease agreement between Sun City Summerlin Community Association, Inc and AT&T Mobility per the draft agreement submitted and included in the Board packet for this meeting, which includes among other things (1) on January 1, 2025, reducing the current monthly lease amount from $7,221.95 with a 3% escalation August 1, 2025, August 1, 2026, and August 1, 2027, to $6,500.00 per month until July 31, 2028, (2) Effective August 1, 2028, the lease will automatically renew upon the same terms and conditions of the Agreement, for five (5) additional five (5) year terms and (3) commencing on August 1, 2028, the rent increase shall be changed from 3% increase annually to 10% every five (5) year term at renewal. SECOND by Dick Clark UNANIMOUSLY APPROVED VIII. ADJOURNMENT MOTION by Dick Clark, that there being no further business to come before the Board of Directors, that the meeting be adjourned at 9:38 am. SECOND by Erik Braun UNANIMOUSLY APPROVED 100
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COMMITTEE PROJECTS IN PROGRESS
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Executive Directors Report SCS Standing Committee Meeting Recap By Mitzi Mills, Executive Director 12.06.2024 Standing Committees are made up of Sun City Summerlin Owners who volunteer their time to review projects, inspect areas, attend monthly meetings, provide reports and make recommendations to the SCSCAI Board of Directors. Following is a recap of some of the items discussed and action taken at the following SCSCAI Standing Committees. If you would like more details on the meeting, back–up materials for the agenda items, Minutes of the meetings and motions made please visit our website at suncitysummerlin.com or you can request a copy of these items by emailing me at mitzim@suncitylv.com or by calling Jane Cox at 702-966-1408. Videos of the meetings are also available on our website at suncitysummerlin.com. Legal Review Committee (LRC) – The LRC met on Thursday, November 14, 2024, at 11:00 am, following are the Executive Directors notes from that meeting. Fitness Center Use by Children (Guests of Owners) – An issue came up a few months ago where an Owner brought their grandchildren to the gym area with them to workout. The grandchildren were under the age of nineteen (19). There was discussion that according to the SCSCAI Rules and Regulations, children are defined as anyone less that nineteen (19) years of age. Per the Owner who wanted their grandchildren to be able to use the gym, the current Rules and Regulations, Article III, Common Facilities, Section D – Fitness Centers only references the use of guest passes and does not state a restriction on the use of the Fitness Center gyms or other areas by children. After review, the LRC made and passed a motion to recommend to the SCSCAI Board of Directors that an amendment be made to the SCSCAI Rules and Regulations stating that “persons less that nineteen (19) years of age are not allowed in the fitness center gyms at any time or in the fitness center exercise areas during SCSCAI Fitness Department sponsored classes. This recommendation was forwarded to the December 10, 2024, Board of Directors meeting for consideration by the Board. The next scheduled meeting of the LRC is Thursday, December 12, 2024, at 11:00 am at the Desert Vista Community Center Committee Meeting Room. ******************************************************** Common Area Properties Committee (CAP) – The CAP met on Tuesday, November 19, 2024, at 9:00 am, following are the Executive Directors notes from that meeting. The committee reviewed materials regarding several projects as follows:
145-2023.2024 – Desert Vista Fitness Center – Locker Room Renovations – There was discussion regarding if the Desert Vista Fitness Center could remain open during this renovation or would it have to be closed. If the center can remain open, where will people shower and change. In addition, it was pointed out that this is NOT a remodel of the entire locker room, it is a tear out of the existing showers, repair of piping in the walls and floors, and replacement of the walls and floors. These repairs are needed because the pipes in the walls are old and keep leaking. Making numerous small repairs all year is expensive and does not always bring the best results, it is time to take down the walls and replace the pipes. This item remains active as the plans are being developed and will be reviewed at a future meeting, as will bids from contractors. 023-2024.2025 – Desert Vista – Tennis Courts and Pickleball Courts – Chain Link Fabric Replacement – This item is on hold while research is done on whether or not Tennis Courts 1 and 2 should be converted to Pickleball courts. This item remains on the CAP agenda for discussion and a future recommendation. 024-2024.2025 – Desert Vista – Tennis Courts and Pickleball Courts – Windscreen Replacement – This item is on hold while research is done on whether or not Tennis Courts 1 and 2 should be converted to Pickleball courts. This item remains on the CAP agenda for discussion and a future recommendation. 026-2024.2025 – Desert Vista – Pickleball Courts – Awning Replacement – The awning that provided shade in the area between Pickleball Courts 1&2 and Courts 3&4 was ripped during a windstorm. This item was brought back to the CAP with a new vendor. The CAP made and approved a motion to recommend that the SCSCAI Board approve All Star Fence Company to replace the awning for a contract amount of $1,970.00. 039-2024-2025 – Pinnacle Community Center – Lobby Area-Marble Tile Floor Refurbishing – The CAP Design and Restoration Sub-Committee reviewed the area and recommended to the CAP that in their opinion it would be best to hold off the refurbishing of the tile in the lobby at the Pinnacle Community Center and push this Reserve Fund budgeted expense item to the 2025/2026 Budget. The reason for this is they would like to see a remodel of the area done in 2025/2026 that includes things like tile, carpet, lighting, painting and furniture. This recommendation will be placed on the December 10, 2024, Board of Directors meeting agenda for the SCSCAI Boards consideration. 058-2024.2025 – Desert Vista Community Center-Ballroom Stage-Elevator Lift Inspection and Permit Renewal – This is an annual operating expense as mandated by the State of Nevada. The
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committee reviewed the packet of information and made and approved a motion to recommend the SCSCAI Board of Directors approve this item at their December 10, 2024, Board meeting. 059-2024.2025 – Pinnacle Community Center – Renewal of Operating Permit for Elevator Lift – This is an annual operating expense as mandated by the State of Nevada. The committee reviewed the packet of information and made and approved a motion to recommend the SCSCAI Board of Directors approve this item at their December 10, 2024, Board meeting. 060-2024-2025 – Sun Shadows Community and Fitness Center – Window Replacement - There is a cracked window in the lobby at Sun Shadows Community and Fitness Center. The crack has caused the window to lose its gas seal, and the window fogs up. The window is 24” x 48”, insulated, tempered and tinted with an arched top. A scissor lift is needed to make the replacement. The window needs to be replaced for heating and cooling efficiency as well as for aesthetic. The CAP made and approved a motion to recommend to the SCSCAI Board that the window be replaced in the amount of $2,989.44 by Academy Glass. 063-2024.2025 – Mountain Shadows Fitness Center – Indoor Spa-Repair/Replacement – The underground water lines for the spa jets continue to leak and because they are incased in the concrete decking the decking cannot be repaired or replaced without cutting the deck, replacing the pipe and pouring new decking. Recently small repairs of this nature were made, but now even more pipes are leaking. The bigger problem is that it is unknown how far back the pipes are leaking, and it is possible that the leak in the pipe could be under the floor in the gym area. The only way to find this out would be to excavate the concrete deck and possibly the gym floor until the leak is found, and then run all new lines. The cost of this project can only be estimated as the extent of the excavation and repairs needed will not be known until the pipe is exposed. If the repair is limited to just the spa deck area, then the cost would be around $26,000.00 to remove the decking, replace all the jets lines and air lines and pour a new deck around the spa. This would not include resurfacing of the spa itself which would cost an additional $16,260.00. If the water lines are leaking in other areas besides under the spa deck, and demolition and replacement extends to the gym area or to the main line, then the cost of repair and replacement is unknown. There was discussion that this would be a good time to discuss alternative options such as eliminating the spa at Mountain Shadows, filling it in and providing another amenity in the area such as a sauna, or a spin bike room. Committee members were asked to contemplate what other uses this area could be used for.
066-2024.2025 – Highland Falls Golf Course – Equipment Replacement – The CAP reviewed the replacement of two pieces of equipment for the golf course. After review they made and passed a motion to recommend to the SCSCAI Board of Directors that the two pieces of equipment be purchased in the total amount of $35,793.01. This item will go to the Golf Oversight Committee in the month of January 2025. 067-2024.2025 – Palm Valley Golf Course – Equipment Replacement - The CAP reviewed the replacement of five pieces of equipment for the golf course. After review they made and passed a motion to recommend to the SCSCAI Board of Directors that the five pieces of equipment be purchased in the total amount of $210,207.68. This item will go to the Golf Oversight Committee in the month of January 2025. 068-2024.2025 – Eagle Crest Golf Course – Equipment Replacement - The CAP reviewed the replacement of ten pieces of equipment for the golf course. After review they made and passed a motion to recommend to the SCSCAI Board of Directors that the ten pieces of equipment be purchased in the total amount of $412,755.76. This item will go to the Golf Oversight Committee in the month of January 2025. Common Area Landscape Replacement and Maintenance Policy – The CAP Common Area Landscape Subcommittee presented their report and findings following the review of the Common Area Landscape. The CAP made and approved a motion to recommend to the SCSCAI Board of Directors that the Board approve the creation of a policy designating that all common area landscape follow a landscape concept that incorporates sound environmental practices, reduction of water use and costs while ensuring the design remains current and upscale. There was a request from an Owner that there be better communication to the Presidents of the Pickleball Chartered Club and the Tennis Chartered Club on the plans and timeline for the plans for Desert Vista Tennis Courts #1 and #2. The next scheduled meeting of the CAP is Tuesday, December 17, 2024, at 9:00 am at the Desert Vista Community Center Committee Meeting Room. ******************************************************** Architectural Review Committee (ARC) – The ARC met on Wednesday, November 20, 2024, at 9:00 am, following are the Executive Directors notes from that meeting. Temporary Fencing – The ARC reviewed and recognized that from time to time there may be a need for residents to use temporary fencing. The ARC made and approved a motion stating that temporary fencing may be allowed on a case-by-
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case basis for up to 90 days while permanent fencing which meets the requirements of the Development Standards is applied for and installed. It was noted that prior approval is required for the temporary fencing. House Lighting – There have been some concerns regarding decorative lighting and security lighting. The Director of Community Standards will be putting an article in the Link Magazine about this. It was noted that decorative lighting is not Security Lighting. First Responder Flag- There was discussion in regard to producing a Sun City Summerlin First Responder Flag. This flag would recognize all branches of First Responders and have reference to Sun City Summerlin. This has been done in other communities. It was decided that before having more discussion on this that a blast email would be put out to the community to see if anyone would be interested in purchasing and flying a Sun City Summerlin First Responder flag. An Owner requested that the ARC consider decreasing the fine from $50.00 to $25.00 for people who fail to submit an application to the Community Standards office prior to making changes to their landscape, hardscape or exterior of their homes. The next scheduled meeting of the ARC is Wednesday, December 18, 2024, at 9:00 am at the Desert Vista Community Center Committee Meeting Room. ******************************************************** Golf Oversight Committee (GOC) – The GOC meeting scheduled for Wednesday, November 20, 2024, at 2:00 pm was cancelled. The next scheduled meeting of the GOC is Wednesday, December 18, 2024, at 2:00 pm at the Desert Vista Community Center Committee Meeting Room. ******************************************************** Chartered Clubs and Organizations (CCOC) – The CCOC met on Thursday, November 21, 2024, at 9:30 am, following are the Executive Directors notes from that meeting. SCSCAI Italian Club Charter Amendments – The CCOC made and approved a motion to recommend the SCSCAI Board of Directors amend the Italian Club Charter. It is noted that the proposed amendments were approved by a majority of the members needed in a duly called meeting of the members. Military and Friends Chartered Club Dissolution Due to the lack of members willing to take on the leadership roles required for a Chartered Club, at the request of the remaining members of the club, the CCOC made and approved a motion to recommend to the SCSCAI Board of Directors that the Military and Friends Chartered Club be dissolved.
Jewish Friendship Chartered Club Dissolution Due to the lack of members willing to take on the leadership roles required for a Chartered Club, at the request of the remaining members of the club, the CCOC made and approved a motion to recommend to the SCSCAI Board of Directors that the Jewish Friendship Charted Club be dissolved. Clubs and Community Organizations Procedures Manual – Amendment – Recently, there have been some issues with committees appointed by the Chartered Club Boards not understanding their role or limitations. It is believed by the CCOC that some of the confusion was caused by the Clubs and Community Organizations Procedure Manual. Therefore, the CCOC is recommending to the SCSCAI Board of Directors an amendment to clarify Section V. Club Board. The next scheduled meeting of the CCOC is Thursday, December 19, 2024, at 9:30 am at the Desert Vista Community Center Committee Meeting Room. ******************************************************** Fitness Committee (FC) – The FC met on Thursday, November 21, 2024, at 1:30 pm, following are the Executive Directors notes from that meeting. 145-2023.2024 – Desert Vista Fitness Center – Locker Room Renovations – There was discussion regarding if the Desert Vista Fitness Center could remain open during this renovation or would it have to be closed. If the center can remain open, where will people shower and change. In addition, it was pointed out that this is NOT a remodel of the entire locker room, it is a tear out of the existing showers, repair of piping in the walls and floors, and replacement of the walls and floors. These repairs are needed because the pipes in the walls are old and keep leaking. Making numerous small repairs all year is expensive and does not always bring the best results, it is time to take down the walls and replace the pipes. This item remains active as the plans are being developed and will be reviewed at a future meeting, as will bids from contractors. 023-2024.2025 – Desert Vista – Tennis Courts and Pickleball Courts – Chain Link Fabric Replacement – This item is on hold while research is done on whether or not Tennis Courts 1 and 2 should be converted to Pickleball courts. This item remains on the FC agenda for discussion and a future recommendation. 024-2024.2025 – Desert Vista – Tennis Courts and Pickleball Courts – Windscreen Replacement – This item is on hold while research is done on whether or not Tennis Courts 1 and 2 should be converted to Pickleball courts. This item remains on the FC agenda for discussion and a future recommendation.
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026-2024.2025 – Desert Vista – Pickleball Courts – Awning Replacement – The awning that provided shade in the area between Pickleball Courts 1&2 and Courts 3&4 was ripped during a windstorm. This item was brought back to the FC with a new vendor. The FC made an approved a motion to recommend that the SCSCAI Board approve All Star Fence Company to replace the awning for a contract amount of $1,970.00. 063-2024.2025 – Mountain Shadows Fitness Center – Indoor Spa-Repair/Replacement – The underground water lines for the spa jets continue to leak and because they are incased in the concrete decking the decking cannot be repaired or replaced without cutting the deck, replacing the pipe and pouring new decking. Recently small repairs of this nature were made, but now even more pipes are leaking. The bigger problem is that is unknown how far back the pipes are leaking, and it is possible that the leak in the pipe could be under the floor in the gym area. The only way to find this out would be to excavate the concrete deck and possibly the gym floor until the leak is found, and then run all new lines. The cost of this project can only be estimated as the extent of the excavation and repairs needed will not be known until the pipe is exposed. If the repair is limited to just the spa deck area, then the cost would be around $26,000.00 to remove the decking, replace all of the jets lines and air lines and pour a new deck around the spa. This would not include resurfacing of the spa itself which would cost an additional $16,260.00. If the water lines are leaking in other areas besides under the spa deck, and demolition and replacement extends to the gym area or to the main line, then the cost of repair and replacement is unknown. There was discussion that this would be a good time to discuss alternative options such as eliminating the spa at Mountain Shadows, filling it in and providing another amenity in the area such as a sauna, or a spin bike room. The next scheduled meeting of the FC is Thursday, December 19, 2024, at 1:30 pm at the Desert Vista Community Center Committee Meeting Room. ******************************************************** Information Technology Committee (IT) – The IT met on Tuesday, November 26, 2024, at 10:30 am, following are the Executive Directors notes from that meeting. 64-2024.2025 Information Technology Department-Jonas-Class Scheduling - The IT made and approved a motion recommending that the SCSCAI Board of Directors purchase class scheduling software through Jona to enhance the SCSCAI website. This software will enhance the scheduling of classes for the Fitness Department and has
numerous other uses such as court scheduling, event reservations, etc. The purchase amount is $5,365.00 and after year one, $2,500.00 per year. 65-2024-2025-Information Technology Department – Jonas Point of Sale System for Fitness Centers at the Monitor Stations - The IT made and approved a motion recommending that the SCSCAI Board of Directors add the Jonas POS system at each of the Fitness Center for payment by cash or check only. The purchase amount is $4,160.00 and after year one, $1,400.00 per year. The next scheduled meeting of the IT is Tuesday, January 28, 2025, at 10:30 am at the Desert Vista Community Center Committee Meeting Room. ******************************************************** Finance Committee (FIN) – The FIN met on Thursday, December 4, 2024, at 2:00 pm at the Desert Vista Community Center Committee Meeting Room. Financial Statements for the Period Ending October 31, 2024 – There was a review of the financial statements for the month ending October 31, 2024. The FIN accepted the financials and forwarded them to the SCSCAI Board of Directors. 039-2024-2025 – Pinnacle Community Center – Lobby Area - Marble Tile Floor Refurbishing – The CAP Design and Restoration Sub-Committee reviewed the area and recommended to the CAP that in their opinion it would be best to hold off the refurbishing of the tile in the lobby at the Pinnacle Community Center and push this Reserve Fund budgeted expense item to the 2025/2026 Budget. The reason for this is they would like to see a remodel of the area done in 2025/2026 that includes things like tile, carpet, lighting, painting and furniture. The FIN agreed with the CAP and this recommendation will be placed on the December 10, 2024, Board of Directors meeting agenda for the SCSCAI Boards consideration. FIN reviewed this item because it is a 2024/2025 budgeted reserve expense, and it is being requested not to do the work in 2024/2025. 026-2024.2025 – Desert Vista – Pickleball Courts – Awning Replacement – The awning that provided shade in the area between Pickleball Courts 1&2 and Courts 3&4 was ripped during a windstorm. This item was brought back to the FIN with a new vendor. The FIN made and approved a motion to recommend that the SCSCAI Board approve All Star Fence Company to replace the awning for a contract amount of $1,970.00. FIN reviewed this item because it is an unbudgeted expense.
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The next scheduled meeting of the FIN is Thursday, January 02, 2025, at 2:00 pm at the Desert Vista Community Center Committee Meeting Room.
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SUMMARY OF OPERATIONS
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January-2025-Link-Blue Wednesday, December 18, 2024 1:54:54 PM
SUMMARY OF OPERATIONS
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January-2025-Link-Blue Wednesday, December 18, 2024 1:54:55 PM
B.O.D. MEETINGS SCHEDULE Official Notice Board of Directors 2025 MEETING SCHEDULE
All meetings held in-person with courtesy view and teleconference only * * Courtesy View Only Zoom Information: As a courtesy, the Association is providing owners with view only access through video and teleconferencing via Zoom. The instructions on obtaining view or teleconference only access to this meeting for Zoom are included with this notice. The meeting itself is in-person, not virtual. Utilizing view or teleconference only access does NOT constitute owner attendance at or participation in the meeting. Month January February
BOD Meetings 1/14/25 2/11/25
March April May June July August September October November December
3/11/25 (Evening) 4/08/25 5/13/25 6/10/25 7/08/25 8/12/25 (Evening) 9/09/25 10/14/25 11/11/25 12/09/25
Membership Meetings 2/26/25** Annual Mtg. 2/27/25*** Organiz. Mtg.
5/29/25****
**Annual meeting Wednesday, 2/26/2025, at 8 a.m. *** Organizational Meeting Thursday, 2/27/2025 at 9 a.m. ****Budget Ratification Meeting Friday, 5/29/2025 All daytime meetings will be held at Starbright Theatre, at 9 a.m., unless noted otherwise. Executive Sessions are typically held after the Board Meetings; however, Executive Sessions are sometimes held during a recess of the Board Meeting for various reasons. Evening Meetings: All evening meetings will be held at Starbright Theatre, at 6 p.m. Executive Sessions are typically held prior to any evening meeting(s). Note: A resident has the right to: • Have a copy of the minutes, a summary of the minutes or a recording of the meeting upon request ($.10 per page and $1.00 for the recording per meeting) (NRS 116.31083). Copies of the minutes and recordings of recent Board meetings may be downloaded from the website without charge. • Speak to the Executive Board, unless the Executive Board is meeting in Executive Session (NRS 116.31085). • The Agenda is posted on the Association bulletin boards and website on the Friday prior to the meeting.
• Utilizing the courtesy view or teleconference only access does not constitute owner attendance at the meeting and therefore does not entitle any owner utilizing view or teleconference only access with the rights of owners who attend the meeting, including, but not limited to, the right to speak at the meeting. • Recordings of Board meetings will be made. The recordings will be kept for a period of ten years in the Administration’s Executive Director’s office in the Mountain Shadows Community Center. Recordings, minutes or a summary of minutes will be available not more than 30 days after the meeting (NRS 116.31083). Depending upon meeting schedules, on occasion, the minutes or summary of the minutes may be in draft form. All scheduled Board of Director meetings are held at Starbright Theatre and/or by Zoom. All scheduled Committee Meetings are held at Desert Vista Committee Room and/or by Zoom. SCSCAI Board of Directors and Committee Meetings ————————————————————————
The Board agenda is posted on the Administrative bulletin board, on the website, and in the community centers. Copies may be obtained in the Administration office on the Friday prior to the meeting. All meetings will be held at Desert Vista except where noted on the calendar. For updates, please visit www.suncitysummerlin.com ARC BOD CAP CCOC HC IT
Architectural Review Committee SCSCAI Board of Directors Common Area Properties Clubs and Community Organizations Committee Hearing Committee Information Technology
SCSCAI Board and Committee Meetings Schedule BOD Tues., January 14 9 a.m. (SBT & Zoom) Legal Thurs., January 9 11 a.m. (DV & Zoom) ARC Weds., January 15 9 a.m. (DV & Zoom) Golf Oversight Weds., January 15 2 p.m. (DV & Zoom) CCOC Thurs., January 16 9:30 a.m. (DV & Zoom) Fitness Thurs, January 16 1:30 p.m. (DV & Zoom) HC Closed Mtg., Mon., January 27 9 a.m. (DV) CAP Tues., January 21 9 a.m. (DV & Zoom) IT Tues., January 28 10:30 a.m. (DV & Zoom) Finance Thurs., January 2 (for December 25) 2 p.m. (DV & Zoom) Thurs., January 30 2 p.m. Coffee w/Board Fri., January 17 9:30 a.m. (DV & Zoom)
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January-2025-Link-Blue Wednesday, December 18, 2024 1:54:55 PM