CLPOC Board Minutes CLPOC BOARD OF DIRECTORS MEETING Saturday, July 24, 2021 (Highland Haus) 1. Call to order: The meeting was called to order by Paul Szymkowicz, President at 9:00 a.m. Board members present were: John Colley, Vice President, James French, Treasurer, Linda Tilley, Secretary, Dan Rice, Dan Altier (via Zoom), Jerry Juncker (via Zoom) and Steve Wilcox. Director Bob Halpin was absent. 2. Staff members: Greg Babbitt, Kim Dowell 3. Approval of the Agenda: Motion by French / Support Wilcox Approved 7/0 (Halpin absent) AUSTIN AND MORTON TOWNSHIP REPORTS: Austin did not submit a report. Morton Township Supervisor, Mark Klumpp presented his report. They have hired a new building inspector, formerly the assistant building official for Mecosta County. The township purchased CPR mannikins for training to be offered to the public. Awaiting garage door and lot paving for the recycling center. The community wide clean-up day will be August 14 at the recycling center. The new bike trail at 90th Avenue is open, the State of Michigan is putting trails along M20 and the new bike trail from the village of Mecosta along the old rail line is nearing completion. Gypsy Moth advice has been sought from Neil Swanson, a biologist and Greg Lucas of the Forest Service. At this time, there will be no action on the issue. 1. President’s Report: President Szymkowicz Summer is in full swing, the members are out and enjoying the newly redone beaches. The Pickleball Tournament is continuing today, please stop by and give them your support. 2. Financial Report: Controller Dowell reviewed the draft financial statements. Canadian Lakes remains on track financially. Note: As of the end of June, 242 lots have outstanding 2020 balances and 171 lots have outstanding balances from 2019. Efforts to collect are ongoing. Audit is still ongoing, no audit adjustments have been made as of this date.
COMMITTEE REPORTS: 1. ACC: Secretary Tilley reported that three requests for new homes were reviewed and approved by email this month. Casey Smith is kept busy with the many requests for approval of new siding, roofing, deck replacement and new fences. 2. CLA Liaison: Director Rice reports previous events: CLA Craft show held on June 26, due to rain moved into the Castle, 38 vendors participated. Summer Picnic, July 3 at the Highland Haus, had many forms of entertainment. Fun was had by all. Upcoming event is the Ice Cream Social on August 11, come and enjoy your favorite flavor of ice cream and socialize with your neighbors. While you are there, become a new member of the CLA and enjoy member benefits for the remainder of 2021 and all of 2022. Member Appreciation winners for July were L.Wayne and Linda Jackson. The CLA currently has 913 members, please consider joining this organization to help meet the goal of 1,000 members this year. 3. Executive: The committee met to discuss several items including the Gypsy Moth situation. The possibility of consulting an arborist is under consideration. There will not be an executive session after today’s meeting. 4. Finance: Treasurer French discussed the budget. The annual audit in underway and progressing well. The membership reports show that the amenities are well-utilized. A Replacement Reserve sub-committee is meeting to review the policies and content of the fund. The Funding Plan sub-committees is meeting to review the progress and will report to the membership in November. 5. Lot Default AdHoc: Director Halpin was absent, no report provided. 6. Nominating Committee: President Szymkowucz, reported that 5 petitions have been handed out and 2 have been completed and c a n a d i a n l a ke s .o r g
returned to the office. If you are interested in serving on the board, please contact the office. All completed petitions must be returned to the office by close of business on August 31. 7. Strategic Planning: Director Altier reported that the committee met to review the future planning challenges. Staffing and efficient technology are both critical to move forward. This Fall there will be several software solutions identified, following that the staff will be asked to view software demos. GENERAL MANAGER’S REPORT: 1. The Agenda packet contains reports on amenity usage and safety activity. 2. Each month one of the department heads will attend the board meeting to present their reports in person. This month Rob Mickey reported on the Safety Department. 3. Please note: The departmental reports, normally listed here, have been posted on the Canadian Lakes website for your convenience. 4. Community buildings are now open and following current COVID guidelines. 5. General Manager Committees meetings are underway. 6. The beach renovation project is underway. As of today, three beaches have been completed. The final two beaches will be done next week. 7. The Fawn Lake dam engineering review will begin next week. 8. Consent Calendar: The minutes from the Board Workshop Meeting June 9, 2021 and Board Meeting June 26, 2021 and the receipt and filing of the June, 2021 Check Disbursements were presented for approval. Motion by Tilley, Support by Wilcox Approved 7/0. (Halpin absent) 9. Members Comments on Items for action or discussion: None. ITEMS FOR ACTION: 1. Members in Good Standing. The date for determining that members 47
