SAIDATUL S. SHAZRI | 13146646
PROFESSIONAL STUDIES PART 01
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
| CONTENT
APPOINTMENT Constitution of Registered Architect, RIBA Chartered Architect and RIBA Chartered Practice
INSPECTIONS Easements Grant and Covenants Statutory
FEES Fee & Service Proposal
PROGRAMME Project Management
CONTRACT AND PROCUREMENT Form of Contract and Procurement Project Briefing and Design Development Process
PLANNING AND LISTED BUILDING APPLICATION Planning Consent Application Listed Building Consent Application
COSTING Value Management and Cost Control
BULDING REGULATIONS Acquiring Building Regulations Approval
HEALTH AND SAFETY CDM Coordinator Appointment Health and Safety Concerns and the Equality Act
APPENDICES Appendix A –Fee Calculation Bibliography
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
S3Architects Manchester Road Manchester M21 9JG 07448280633
10 November 2014 Amber Atwell Turncroft Lane Stockport Manchester SK1 4AR
REF: 2014/EWB/13146646/01
RE: Constitution of Registered Architect, RIBA Chartered Architect and RIBA Chartered Practice – Edgar Wood Building, Project No. 13146646 Dear Mrs Atwell, Thank you for your letter of correspondence on your appointment of SS Architects as architectural service providers and lead consultants for the alteration and extension project at Edgar Wood Building. We are writing to clarify you regarding statutory title that can protect your position as a client.
Registered Architect Registered Architect is secured under the Architects Act 1997 through registration with the Architects Registration Board (ARB). Only individuals who registered with ARB are qualified to use the title ‘architect’ and offer architectural services. ARB’s obligation is to control, secure and maintain a high level of competency and professionalism using Standards of Conduct and Practice. RIBA Chartered Architect / Chartered Practice RIBA Chartered Architect or Chartered Practice is a statutory membership under the professional organisation for architects, Royal Institute of British Architects (RIBA). Qualified architects who register under ARB are not necessarily a member of RIBA Chartered Architect or Chartered Practice. RIBA Chartered Architect needs to comply complementary obligation of Professional Conduct which includes; honesty, integrity and competency, as well as responsibilities towards others and the environment. Their services are beyond producing a set of drawing, which also involve handling the administration and bring value for money with Professional integrity and impartiality.
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
The establishment of the protected entitlement is to defend and benefit all parties when dealing with disputes. This guarantees the quality of the architectural service offered and allows other parties reimbursements on any loss based on the contract. *Notes: You can appoint a non-chartered architect if you are confidence in their skills and have worked with them before, since you already have certainty in what they are capable of and confidence in their standard of works. However, if you have doubt in any of architectural practice that you want to choose for the first time, you should consider appointing a RIBA Chartered Architect since they are subjected to meet the certain quality of works. Therefore, ensuring you will get the best value for your project. If you have any further queries, please do not hesitate to contact us. We look forward to work with you. Yours sincerely,
Saidatul S. Shazri Project Architect On behalf of S3 Architects
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
S3Architects Manchester Road Manchester M21 9JG 07448280633
18 November 2014 Amber Atwell Turncroft Lane Stockport Manchester SK1 4AR
REF: 2014/EWB/13146646/02 RE: Easements Grant and Covenants Statutory – Edgar Wood Building, Project No. 13146646 Dear Mrs. Atwell, We are writing to inform you regarding the necessity to check easements and covenants in particular the Party Wall procedures. We have the responsibility to update the number of easements and rights that may be subjected to you. Land Covenants ‘When land is disposed of by way of conveyance, transfer, charge or lease, certain covenants for title on the part of the seller may be implied into the document effecting the disposition (section 1(1) of the Law of Property (Miscellaneous Provisions) Act 1994).’ It is an essential to clarify on any covenants which burden your land and create restriction as they may affect your development. The land may come with planning permission for a five storey modern office block, however it become insignificant if a covenant prevents modern architecture and building above 2 storeys high. Easements Act An easement is an act used as a protection for your right to do something, or to use something, over another person’s land. This act includes right of light, right of access, the Party Wall etc. As your project involve extension to existing building, it need to comply the Party Wall Act etc. 1996 in Section 2, which stated to cut off projections from a party wall to build a new wall adjacent to the wall if necessary. It is crucial to attach the easement to the land. Due to your request for a new building access, easement can enable you to create another access to the building if you can prove the preservation of your property and there is no other way without granting the access to a new extension according to Access to Neighbouring Land Act 1992.
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
Due to adjoining ownership with Manchester City Council, you need to provide at least two month notice informing them regarding the project that may involve. You need to discuss with the council on your work plan beforehand. If you already negotiate with them regarding possible difficulties, they might gladly give consent to your notice. Resolving the issue beforehand can help to protect the client from any disputes that can stop the project. The Act contains no enforcement procedure if you fail to produce a notice. However, if you start your work without notify the adjoining owner properly, they may seek a court injunction or legal redress to stop your work. If you find it difficult to handle the issue, we suggest to you to appoint a surveyor to work on your behalf necessarily. If you cannot reach agreement with Manchester City Council regarding the adjoining ownership, the best way is to appoint an “Agreed Surveyor” to draw up an Award. “Agreed Surveyor” resolve matters in dispute in a fair and practical way. As for the cost in preparing the award, if the works are entirely beneficial only for the Building Owner, the Building Owner is responsible for all the costs associated. *Notes: To avoid disputes and additional cost resulted to resolve the matter, you should be informed and abide with any laws that will involve when delivering your project. Early identification and resolve could save time and cost hence allow the project to be delivered within the discussed timescale. Do contact us if you have any further enquiry. Yours sincerely,
Saidatul S. Shazri Project Architect On behalf of S3 Architects
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
S3Architects Manchester Road Manchester M21 9JG 07448280633
24 November 2014 Amber Atwell Turncroft Lane Stockport Manchester SK1 4AR
REF: 2014/EWB/13146646/03 RE: Fee & Service Proposal – Edgar Wood Building, Project No. 13146646 Dear Mrs. Atwell, Thank you for your correspondence on inviting a fee proposal for our undertaking of architectural services for project responds to the brief for an extension of 100m2 into a large hall at the rear of the building and interior alteration to convert it into a community facility. Based on our latest discussion, we have calculated a fee proposal for our service which will include the following: Stage 0 & 1: Strategic Definition / Preparation & Brief - Identification of client’s Business Case and Strategic Brief and other core requirements and prepare for initial project brief Stage 2: Concept Design - Outline proposals with relevant project strategies in accordance with design programme hence developing final project brief Stage 3: Developed Design - Coordinating and updating the proposals for detailed design, cost estimation and project strategies in accordance with design programme. Stage 4: Technical Design - Finalising design proposals in accordance with design programme Stage 5: Construction (Product Information/ Tender Documents/ Tender action) - Realizing and delivering the Building Contract in accordance with construction plan and design resolution off site and on site. Stage 6: Handover & Close out - Handover and completion of Building Contract Stage 7: In Use - Review of the project in use and Post Occupancy Evaluation
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
It has been agreed that we will act as both lead consultant and lead designer with assistants of other consultants as per required as below. -
Structural Engineers Building Service Engineer CDM Co-ordinator Quantity Surveyor
As per proposal, this project is based on a total budget of £500,000 comprising the cost for building extension, alterations, upgrade, fixtures, furniture, fees, surveys, application charges, legal and design team fees. As reference to the demand, this project involves an overall change of space usage to convert it into a community facility with an extension of a large hall (100m2) at the rear of the building. Expected total duration of construction works which involved conversion of space usage and space extension is 52 weeks. We propose a fee of £40,750.00 (our fee of £32,600.00 + VAT) for the full contract period for full architectural service. (Enclosed as appendix A) This is payable by monthly instalments. Our proposed fee include charges for all planning application, listed building consent, building regulations and other consultant’s fees, however any additional forms of work will be not included. In 2012, a Budget VAT was applied to renovations on listed buildings, whereby 20% will be charges at the completion of the work. Any additional work over and outside the provision timetables agreed will be charged at our standard hourly rate (not inclusive of VAT): Director Associate Architect Architectural Assistant Technician
£100/hr £90/hr £75/hr £65/hr £60/hr
Any complaints or discrepancies for service performed should be issued directly to the Architects Registration Board (ARB) in writing as our services will be rendered in accordance with terms and conditions set out in the enclosed RIBA Standard Form of Appointment (SFA/99). We also have a Professional Indemnity insurance up to £5 million which covers us on any claim basis. If you accept with our outline of services and wish to appoint us, please sign and return one of the enclosed as part of our contract of appointment. Please be aware that there will be no work commencement until a signed copy has been received. We look forward to proceed with this project and do not hesitate to contact us if you have any enquiries. Yours sincerely,
Saidatul S. Shazri Project Architect On behalf of S3 Architects
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
S3Architects Manchester Road Manchester M21 9JG 07448280633
2 December 2014 Amber Atwell Turncroft Lane Stockport Manchester SK1 4AR
REF: 2014/EWB/13146646/04 RE: Project Management – Edgar Wood Building, Project No. 13146646 Dear Mrs. Atwell, Here are a report on the project plan and the roles of project manager for your project. The outline project plan based on traditional contract. 1. Business case 2. Feasibility studies 3. Project brief 4. Concept design – includes an outline planning application 5. Detailed design – includes detailed planning application 6. Production information – includes applications for statutory application 7. Tender – selection of the contractor 8. Mobilisation 9. Construction 10. Occupation and defects liability period 11. Post occupancy evaluation At the early stage, the client will involve directly in defining their business case and objectives in order to allow the appointment of consultant team. Feasibility studies will take place to ensure whether to proceed with the project or not. If it reached an agreement, the project brief will start to be developed and continue to the design phase. Before the contractor carried out construction work, application on planning and statutory approvals are needed. When the certificate of completion is issued by the contractor, client are expected to imply occupation and defects liability and post occupancy evaluation. This process will be conducted by project manager. As your project involves traditional form of contract, the Architect usually will act as the project manager. Therefore, there is no obligation for you to hire a project manager, however we need to inform you regarding other options available for you. A project manager is the person who has absolute responsibility for the successful initiation, planning, design, execution, monitoring, controlling and closure of a project in relation to time, cost, quality and function. There are two types of different managers.
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
The first one acts as the client’s representative. They act as an agent for the client to act on your behalf as they seem fit with your permission. They are responsible in appointing all of the consultants. Beneficially, you have a skilled and qualified professional who particularly oversee your interests and being paid to supervise other professionals. However, in reference to JCT 98 and other majority of building contracts, employer representative or project manager has no right to visit site and attend meetings unless permitted. The second one acts as a contract administrator in the building contract. They perform all the contract administrator’s roles in building contract. They also function as the issuer of certificates and instructions. Normally, the Architect who co-ordinates the design team’s role and the contract must demonstrate this. The project manager should has competency in management, construction and contract law, procurement and contract options, project planning and control, value management, value engineering, briefings and cost control. The responsibility can be further refined with the following: -
Aiding client with the development of the needs and outcomes of the project. Making sure the design team and other consultants are informed and able to meet the required needs of the project throughout the time. Updating the client on the status of the project and advising the client on any key decisions which are needed to fulfil the requirements. Organizing meeting between the client and all members of the project team and ensure there’s no overlapping in communication within the team. Monitor the construction process and resolve issues and any disputes during construction process. Ensuring the completion of surveys of the project site and health and safety of the workers on the site – site security and inspections
*Notes: Detailed and organized business case and objectives from the clients can ease the pre-project phase. It also aids in determining the best solution to accomplish the project with the best value and quality. If you require any further information, please do not hesitate to contact us. Yours sincerely,
Saidatul S. Shazri Project Architect On behalf of S3 Architects
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
S3Architects Manchester Road Manchester M21 9JG 07448280633
8 December 2014 Amber Atwell Turncroft Lane Stockport Manchester SK1 4AR
REF: 2014/EWB/13146646/05 RE: Form of Contract and Procurement – Edgar Wood Building, Project No. 13146646 As an architect, we have the duty to inform and suggest the form of contract for your project based on the project size and nature of the project. We also need to specify on contract documentation guideline. Enclosed herewith is short report outlining the structure of each type of contract and their advantages and disadvantages to ensure the suggested selection is the best for your project. We also enclosed the list of documents required for the traditional building contract as suggested. We recommend a traditional contract for your project due to the type of project involving a grade II listed building which requires high quality control. However, the final decision is yours. Please inform us in writing of your decision as soon as possible. *Notes: Although traditional required longer time due to the requirement of full design to completed before tendering, the cost shifts and amendments during delivery phase could be shortened. We can increase the quality and shortened the time by putting the best design solution up front thus avoiding any disagreement within the team. Yours sincerely,
Saidatul S. Shazri Project Architect On behalf of S3 Architects
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
Form of Contract Form of contract is the procedure showing how the construction project is going to be designed, operated, financed and constructed. Choosing the right form of contract is to establish the best balance of time, cost and quality as well as administering the risks and other constraint that may arise along the process of delivering the project. Other criteria that should be considered in selecting form of contract are tendering time, capital flow of the project, building type and complexity which can affect the quality of the project. Various forms of contract are listed: -
Traditional Management Contracting Construction Management Design & Build Partnering
Traditional Traditional contract shows apparent segregation of design and construction work. The Client will select an Architect to act as an independent advisor for them and appoint the contractor after the design is complete. The appointed architect is responsible to produce project brief, develop the design and produce information for construction work. The appointed contractor doesn’t have responsibilities in designing process and they deliver work according to the architect’s specification and drawing. Traditional contract has longer completion time since the design need to be completed before tendering commences. However, high quality project can be ensured since the designer and client has the main authority in the project. Lower construction cost can be achieved due to competitive tendering -
Advantages: i. Clarity in relationship between client, architect and contractor ii. Roles and responsibilities of each team are well understood and defined clearly in the contract.
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Disadvantages: i. Risks generally lie with the client - increased risk of additional costs during construction works. ii. Limited opportunity for buildability due to less interaction between architect, contractor and specialist expertise.
Management Contracting In management contracting, contractor is appointed at the early stage of the project and has responsibilities as a member of client design team. Contractor has management role through design development and procurement period by advising on the required packages of works and organize it for the construction. Design and construction work can occur simultaneously hence can create an efficient construction due the development of design at early stage with contractor’s input. Management contracting is an ideal choice for ‘Fast track’ complex projects – due to minimal design information availability at the start of the project. The quality is well controlled by
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
design team. Client still retains full control of the design. Nevertheless, there is no clarity on maximum cost due to the early involvement of construction process. -
Advantages: i. Direct negotiation with package contractors ii. Early buildability and programming input from contractor as consultant
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Disadvantages: i. Risks lie with the client if the design is not fully coordinated – no transfer of risk to the contractor. ii. Cost is not final until the project completed – tendency for cost plan to rise.
Construction Management In construction management, client will employ a construction manager who define and manage the work packages. Client has direct contract with trade contractors. In term of timing, construction management can achieve shorter programme. The design quality is well maintained since client retains control of design team, but there is no cost certainty till late in the project -
Advantages: i. Clients, advisors, and designers have improved access to trade contractors.
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Disadvantages: i. Same as management contracting ii. Client employs the package contractor directly – the construction manager has no contractual role, the client carries majorities of the risk
Design and Build Design and build involves development of a set of Employer’s Requirement(ER) by the client’s design team for competitive tender. The contractor carries both responsibilities of design and construction – an architect was employed by the contractor to develop design. The contractor provides a fixed price based on the Clients Requirement Document – ranging from a simple accommodation schedule to a fully worked out design. The contract can be tendered early, depends on level of information sent to the tenderers. The design quality is control by the contractor. Design and Build has higher tender price to cover contractor risks -
Advantages: i. Early cost certainty ii. All major risks lie with contractor iii. Difficult for client to make change without affecting the cost
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Disadvantage: i. Client loses control and influence over design ii. Price over quality
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
Partnering In Partnering, contractor act as member of client design team. It is a single contract linking client, contractor, key consultants, and sub-contractor. It involves direct discussion and negotiation with sub-contractors and supply chain. Partnering helps in reducing the risks of time extensions. The design quality can be well controlled and the project is procured within set budgets. -
Advantages: i. Open book basis ii. Useful where series of projects / repeat business iii. Risk spread across team iv. Early construction input and buildability advice
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Disadvantages: i. Lots of administration
Contract Documentation According to traditional procurement method, this are the general list of document required for the contract while implementing the head contracting form of documentation. i. ii. iii. iv. v. vi. vii. viii.
Articles of agreement and conditions of contract Contract drawing Bills of quantities Specifications Schedules of work Schedule of tender adjustments Collateral warranties documents Other additional required documents.
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
S3Architects Manchester Road Manchester M21 9JG 07448280633
11 December 2014 Amber Atwell Turncroft Lane Stockport Manchester SK1 4AR
REF: 2014/EWB/13146646/06 RE: Project Briefing and Design Development Process – Edgar Wood Building, Project No. 13146646 Dear Mrs. Atwell, As required by RIBA Plan of Work, the project has been divided into five pre-construction stages: STAGE 0 STAGE 1 STAGE 2 STAGE 3 STAGE 4
Statement of need / Business Case Preparation and Brief Concept Design Developed Design Technical Design
Statement of need / Business Case [STAGE 0] Business Case is the logic behind the introduction of a new building project. You should highlight initial considerations for the Project Outcome supported by additional information, financial appraisals or other background information. Statement of need is your description on core requirements of the project. It might include the description of your nature and the building history, assumed budget, assumed programmes and scope of works. Strategic Briefing [STAGE 0 and 1] As an architect, we will help and advice on what may be need in preparing strategic brief. You need to address your requirements and relevant information regarding the project to allow the appointment of a consultant team. The brief should provide sufficient information to allow feasibility studies to be done. In this stage, strategic briefing can be used in preapplication discussions with town planning. The right Strategic Briefing is essential in achieving a successful delivery of Project Outcome. The initial project brief is developed after considering your Business Case and Strategic Brief.
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
Initial Project Brief [STAGE 1] Project brief is developed through the project brief stage with information from client consultation with stakeholders. It is developed by taking consideration of how the project will operate safely giving input from users and statutory authorities where applicable. Project brief also introduce the approximation of construction costs. It is the main document that will become guideline in the construction. Final Project Brief and Specification [STAGE 2] Final Project Brief is developed through the concept design stage with information from ongoing design development. It is developed and updated to produce an output-based or outline specification. In this stage, application of planning consent need to be prepared and submitted. Cost Information and Project Strategies also need to be prepared in accordance to Design Programme. Written specification will be produced by us to describe the quality and workmanship required for the development. Specification do not include cost, quantity or drawn information, but need to be read together with other contract documentation such as drawings, schedules, and bills. These are types of specification: i.
Proprietary specification- Identification on appropriate products by manufacturer’s name by the design team which is often used for visually aesthetic products, e.g. walls, floor, roof, ceiling finishes
i.
Descriptive specification - Written description of all products, materials, and workmanship requirements made by the client and the design team based on Standards which is often used for functional and widely manufactured products, e.g. plasterboards, blockwork, timber cladding.
Performance Specification [STAGE 2 and 3] Performance Specification involved in developed design stage and may be extended to technical design stage. Performance specification includes detailed description on expected performance and criteria of a complete element or components by design team, e.g. sound, thermal, and fire insulation of a wall. It is often used for detailed design that need specialized manufacturer or contractor to achieve, e.g. mechanical and electrical services, specialist cladding systems. Should you require any further assistance or have any enquiries regarding the information we have provided, please do not hesitate to contact us. We look forward for your reply. Yours sincerely,
Saidatul S. Shazri Project Architect On behalf of S3 Architects
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
S3Architects Manchester Road Manchester M21 9JG 07448280633
15 December 2014 Amber Atwell Turncroft Lane Stockport Manchester SK1 4AR
REF: 2014/EWB/13146646/07 RE: Planning Consent Application – Edgar Wood Building, Project No. 13146646 Dear Mrs. Atwell, We are writing to confirm to you that we are now ready to put forward the planning application for your project to the Manchester City Council. As your project involved change of use and extension of building, therefore planning consent is required as stated in Town and Country Planning Act 1990 (as amended). In Town and Country Planning Act 1990 (as amended), as the project involves structural alterations of or additions to building:-
Any works relating to a flat Applications to change the number of dwellings (i.e. flat conversions, building a separate house in the garden) Changes to use part or all of the property to non-residential uses Anything outside the garden of the property
The Application for Outline Planning Permission form is generally used to determine the approval of a proposal at an early stage before any substantial costs are acquired. This type of planning application can allows fewer details about the proposal to be submitted. At later stage, these few details may be agreed following a ‘reserved matters’ application as Design & Access Statement.
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
Reserved matters include: i. ii. iii.
iv.
v.
Appearance - aspects of a building or place which affect the way it looks including the exterior of the development Means of access – accessibility for all routes to and within the site, as well as the way they link up to other roads and pathways outside the site Landscaping – the improvement or protection of the amenities of the site and the area and the surrounding area, this could include planting trees or hedges as a screen Layout – includes buildings, routes, and open spaces within the development and the way they are laid out in relations to building and spaces outside the development Scale – include information on the size of the development, including the height, width, and length of each proposed building.
We suggest you to request for full planning as the primary type of permission which allow change of use and conversion. We also found that you also require other planning consent which is listed building consent which we will discussed it in the next writing. Please confirm whether you would like us to act on your behalf for these procedures. As outlined by the Manchester City Council, these are what are required in getting the planning consent: i. Completed planning permission application form ii. Supporting documents to comply with National Information requirement: - Full set of technical drawings – location plan with identified scale (1:1250 or 1:2500) and north point, site layout, internal arrangements of new buildings, vehicular and pedestrian access point, vegetation, all new boundary treatments across the site, etc. - Detailed Design & Access Statement – design principles and concept description; solution of development appraisal; explanation of access approach iii. The correct application fees should be enclosed The application need to be submitted to Manchester City Council for the processing which typically takes up to 8 weeks upon receipt of the documents. Please confirm your agreement as soon as possible. If you have any further enquiries, please do not hesitate to contact us. Yours sincerely,
Saidatul S. Shazri Project Architect On behalf of S3 Architects
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
S3Architects Manchester Road Manchester M21 9JG 07448280633
18 December 2014 Amber Atwell Turncroft Lane Stockport Manchester SK1 4AR
REF: 2014/EWB/13146646/08 RE: Listed Building Consent Application – Edgar Wood Building, Project No. 13146646 Dear Mrs. Atwell, As informed in our last writing, we also need to apply for listed building consent application prior to the commencement of construction as your building is listed as a Grade II building in accordance of Planning (Listed Building and Conservation Areas) Act 1990. These are the outlines for the listed building consent requirements for your project: i. ii. iii. iv. v.
vi.
Have pre-application discussions with the local authority Conservation Officer to get an outline of what might be acceptable Accurately filled application form Drawings and plans – fully illustrate the effects of alterations to the property Photographs – photographs of all areas of the building (internal and external) where the intended work/alterations are proposed The complete Ownership Certificate (A, B, C or D – as applicable) as required by Regulation 6 of the Planning (Listed Building Conservation Areas) Regulations 1990. Additional Information – PPS5 Statement a. An understanding of the significance of the architectural and historical interest and character of the building or structure b. The principles of and justification for the proposed works c. The impact of the proposal on the special interest of the listed building or structure, its setting and the setting of adjacent listed buildings d. The information should explain the sources that you have considered, the expertise that you have consulted, the steps that have been taken to avoid or minimise any adverse impacts on the significance of the building
The additional information can be attached in the design and access statement as part of the explanation of the design concept. In Design & Access Statement for listed building, it should emphasize on the building’s setting, its historic and special importance and the physical features that are part of the reason for its listing. If you are not required to submit a design and access statement, then you should provide this information in a separate written statement.
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
Local authorities will return a decision within eight weeks which includes 21 days consultation period with English Heritage for expert advice. If the application is rejected, an appeal can be made to the Secretary of State within 6 months. *Notes: It is preferable to include and attach the Listed Building Consent Application with the Planning Consent application to avoid redundant and repetitive application hence increasing the cost of producing the documents. If you want to proceed with the application, do send us your reply in writing. Looking forward for your reply as soon as possible. Yours sincerely,
Saidatul S. Shazri Project Architect On behalf of S3 Architects
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
S3Architects Manchester Road Manchester M21 9JG 07448280633
24 December 2014 Amber Atwell Turncroft Lane Stockport Manchester SK1 4AR
REF: 2014/EWB/13146646/09
RE: Value Management and Cost Control – Edgar Wood Building, Project No. 13146646 Dear Mrs. Atwell, We are to inform you regarding the implementation of an elemental cost breakdown to ensure good cost control and value management for the project. In achieving value for money, cost planning and budget management is crucial in determining the final outcome of the building. Appointment of a quantity surveyor also recommendable to devise a cost planning to ensure the set budget is not exceeded. They can advise quickly and accurately on consequences of specification or area change hence allowing contingency provision to pay for the unforeseen problems that may occur during construction. Due to the project involving a Grade II listed building, it affiliated with higher costs for restoration works of existing building components, the aesthetic looked desired and the quality of the materials as established in the preliminary design. A considerable amount within the budget has been secured for this purpose to ensure successful and long-lasting end results by putting a higher than average cost per square meter for extensions of this budget and size. Issues that will affect the cost on a project also include inflation, increase in the cost of labour and materials during the life of the project. These may lead to design constraint which increase the possibilities of the simplification of the overall appearance of the building due to simplification of design and construction to reduce the programme time. As we are implementing the traditional contract for this project, we are aiming to strive toward good value for money at every stage of design and prioritized on production of high quality, long term investment hence saving running or replacement costs. Cost control need to continue throughout the project, enabling cost checking at regular intervals so that the cost limits are not exceeded. Any change and increase in one item must be balanced by saving on another to avoid exceeding the overall targeted budget of £500,000. At this stage, we suggested you to appoint a quantity surveyor to give advices on appropriate savings when the more money was spent in early stage.
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When the project progress, there will be the need for additional consultants to be outlined into the process to ensure good communication between all appointees. As the Architect, we will design according to the cost plan and abide with the variation and design development control procedures. At regular intervals, I will be writing to update you on the project progress and inform you on any considerations, cost situation and appointments of consultants that need your decisions. Any amendments at each design meeting to consider unforeseen changes throughout the project lifetime will be notified as a revised issue and being sent to all involved parties. If you have any enquiries regarding the cost planning or any related matters of the project, please do not hesitate to contact us. Yours sincerely,
Saidatul S. Shazri Project Architect On behalf of S3 Architects
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
S3Architects Manchester Road Manchester M21 9JG 07448280633
27 December 2014 Amber Atwell Turncroft Lane Stockport Manchester SK1 4AR
REF: 2014/EWB/13146646/10 RE: Acquiring Building Regulations Approval – Edgar Wood Building, Project No. 13146646 Dear Mrs. Atwell, As stated in the Building Act 1984 and Building Regulations, this project required an application submission to obtain Building Regulation Approval. Here are the options available in obtaining Building Regulations: 1) Full Plans Application This procedure involves submission of full set of detailed plans, sections and elevation as well as technical information required for construction to Local Authority, Manchester City Council. An Approval Notice will be issued for any approved submission which will take place as soon as 15 working days. Full plans application gives greater protection to the building owner due to early approval and consent, it helps in minimisation of risks and added cost that could occur after inspection during the construction work. 2) Building Notice Application This procedure is ideal for smaller domestic project due to its time and cost effective qualities. Detailed plans and technical information are not always required in submission but regular site inspection will take place by Building Control Officer to ensure all work comply with the building regulations. There is no Approval Notice will be issued hence increasing the risks of being correct after inspection and additional charge incurrence.
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
3) Appointment of an Approved Inspector An Approved Inspector is privately appointed to commence the Local Authority’s role in acquiring Building Regulation Consent. The Inspector need to make sure the plans comply with the regulations set by the authority and then submit an initial notice to Manchester City Council with outline all the details. The approval usually take around five working days. After the initial notice is being approved, the responsibility to assure that all work on site is completed in compliance to the building regulation is to be carried out by the inspector. Should there be any work didn’t comply with regulation, the approved inspector can issues a written notice for the revision of work within 3 months. Completion certificate will be issued by inspector to assure the building regulation compliance to the council. We suggested full plan application to be submitted to the local authority due to the nature of this project involving an extension of Grade II listed project. As stated above, greater risks protection to the listed building structure is implied due to prior consent approval. By submitting it directly to Manchester City Council, it avoids additional change and charge through benefitting from lower fees and adequate consultation periods with the Building Control, Planning and Conservation teams. *Notes: The rule set by Building Regulation however should be simplified and identification of the main objectives is crucial so that any repetitive content of documentation could be avoided through merging. We hope this information is useful to you and please inform us on your decision. If you require for further information, please contact us. Yours sincerely,
Saidatul S. Shazri Project Architect On behalf of S3 Architects
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
S3Architects Manchester Road Manchester M21 9JG 07448280633
31 December 2014 Amber Atwell Turncroft Lane Stockport Manchester SK1 4AR
REF: 2014/EWB/13146646/11
RE: CDM Coordinator Appointment, Health and Safety Concerns and the Equality Act – Edgar Wood Building, Project No. 13146646 Dear Mrs. Atwell, We are writing to inform you regarding your legal responsibility in appointing fully qualified and competent CDM Coordinator in accordance to Construction Design and Management Regulations 2007. CDM Coordinator is responsible in the coordination of Health and Safety concerns of the project, from design to planning and completion. As stated in CDM 2007, the designers (includes architects, engineers, and quantity surveyors) duties are as follows: -
Preparation of design drawings, specifications, bills of quantities and schedules. Eliminate hazards and risks during design Provide information on other risks Ensure the client is aware of their duties and a CDM Coordinator has been appointed Provide information needed for the health and safety file.
Your duties as client are outline as follows: -
Check competence and resources of all appointed consultants Ensure there are suitable management arrangements for the project welfare facilities Allow sufficient time and resources for all stages Provide pre-construction information to designers and contractors Appoint a CDM Co-ordinator Appoint a principle contractor Ensuring that construction work does not start without construction phase plan and adequate welfare facilities on site - Provide information relating to the health and safety file to the CDM Co-ordinator - Retain and provide access to the health and safety file.
It is also your responsibility to confirm to the Health and Safety Executive (HSE) that you are aware and understand your duties and responsibilities as outlines in CDM Regulations by including a signed declaration to be submitted to the HSE.
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
A principal contractor is only required when the construction phase of the project is longer than 30 days. Their duties are as follows: -
Plan, manage, and supervise construction phase in liaison with contractor Prepare, develop and implement a written plan and site rules Give contractors relevant parts of the plan Ensuring the provision of suitable welfare facilities from the start and maintained it throughout the construction phase Check the competence of all appointees Ensure all workers have site inductions and any further information and training needed for the work Consultation with the workers Liaise with CDM Co-ordinator regarding ongoing design Secure the site
The duties that should be performed by the project contractors: -
Plan, manage, and supervise their own work and their workers Check the competence of all their appointees and workers Train their employees Provide information to their workers Ensure adequate welfare facilities provision for their workers Cooperate with the principal contractor in planning and managing work Provide details to the principal contractor of any contractor engaged in connection with carrying out work - Provide any information needed for the health and safety file - Inform the principal contractor of any problems with the plan - Inform the principal contractor of reportable accidents, diseases and dangerous occurrences
Workers, employees or self-employed persons who work in construction site should be informed regarding the health and safety due to their high possibility to be involved in the issues. Their responsibilities are: - Carry out construction work that are competent to do - Reporting obvious risks - Cooperating with others and coordinate work to ensure own and others health and safety - Following site health and safety rules and procedures - Advice on risk assessment Below is an enclosed short explanation regarding the Equality Act for your reference. The Equality Act 2010 is a constitution that protects people from discrimination in the workplace and in wider society. It replaces previous anti-discrimination legislations with a single Act, creating an easy-understanding law and strengthening protection in some situations. The Act has aims which requires public bodies to have due regard to the need to: - Ensure equal treatment in access to employment both in private and public services - Eliminate unlawful discrimination, harassment, victimisation and other conduct prohibited by the Act - Advance equality of opportunity between people who share a protected characteristic and people who don’t - Encourage good relations between people who share a protected characteristic and people who don’t
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
The Equality Duty replaced three previous public sector equality duties – for race, disability and gender with new protected characteristics as follows: - Age - Disability - Gender reassignment - Pregnancy and maternity - Race – includes ethnicity, national origins, colour or nationality - Religion or belief – includes lack of belief - Sex - Sexual orientation - Marriage and civil partnership If you need any further information, do not hesitate to contact us. More information also available on the HSE website at www.hse.gov.uk regarding the Health and Safety concerns. Yours sincerely,
Saidatul S. Shazri Project Architect On behalf of S3 Architects
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
| FEE CALCULATION Appendix A Anticipated project length
: 52 weeks
Construction Budget Fee
: £500,000
Hourly rates for additional works based on the weekly costs based on RIBA Calculator. Type 1
Director
Annual gross salary (£ per year)
£65,000.00
Employment overheads
10.00%
Premises overheads
£1,000.00
Total overheads (£ per year)
£7,500.00
Working hours per week
40.00
Annual leave in days
25.00
Other leave (days per year)
8.00
Sick leave percentage
2.00%
Sick leave (days per year)
4.55
Proportion of fee earning time
45.00%
Weekly cost
£3,609.77
Type 2
Associate
Annual gross salary (£ per year)
£45,000.00
Employment overheads
8.00%
Premises overheads
£1,000.00
Total overheads (£ per year)
£3,600.00
Working hours per week
40.00
Annual leave in days
25.00
Other leave (days per year)
8.00
Sick leave percentage
2.00%
Sick leave (days per year)
4.55
Proportion of fee earning time
60.00%
Weekly cost
£1,814.84
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
Type 3
Architect
Annual gross salary (£ per year)
£38,000.00
Employment overheads
6.00%
Premises overheads
£1,000.00
Total overheads (£ per year)
£3,000.00
Working hours per week
40.00
Annual leave in days
25.00
Other leave (days per year)
8.00
Sick leave percentage
2.00%
Sick leave (days per year)
4.55
Proportion of fee earning time
75.00%
Weekly cost
£1,224.83
Type 4
Architectural Assistant
Annual gross salary (£ per year)
£25,000.00
Employment overheads
6.00%
Premises overheads
£1,000.00
Total overheads (£ per year)
£2,600.00
Working hours per week
40.00
Annual leave in days
20.00
Other leave (days per year)
8.00
Sick leave percentage
2.00%
Sick leave (days per year)
4.65
Proportion of fee earning time
85.00%
Weekly cost
£711.89
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
Type 5
Technician
Annual gross salary (£ per year)
£20,000.00
Employment overheads
6.00%
Premises overheads
£1,000.00
Total overheads (£ per year)
£2,400.00
Working hours per week
40.00
Annual leave in days
20.00
Other leave (days per year)
8.00
Sick leave percentage
2.00%
Sick leave (days per year)
4.65
Proportion of fee earning time
85.00%
Weekly cost
£577.76
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
| BIBLIORAPHY
RIBA Plan Of Work 2013 – http://www.ribaplanofwork.com/ UK Planning Portal – www.planningportal.gov.uk/ UK Government Website – https://www.gov.uk/browse/housing-local-services Designing Building Wiki – http://www.designingbuildings.co.uk/wiki/Home NBS Website – http://www.thenbs.com/training/educator/index.asp Manchester City Council Website – http://www.manchester.gov.uk/
Letter 1 http://arnicholas.info/about/benefits-of-using-a-chartered-architect/ Letter 2 http://www.lawconvert.co.uk/downloads/easements.pdf http://www.inbrief.co.uk/land-law/claiming-easement.htm http://www.christophercant.co.uk/Easements%20%20Adjoining%20properties%20and%20party%20walls.pdf http://uk.practicallaw.com/topic6-103-2083?sv=7-103-1771 http://www.inbrief.co.uk/land-law/claiming-easement.htm Letter 3 http://www.dlb-architect.com/DLB_Services.pdf Letter 4 http://www.ehow.com/list_6943177_roles-responsibilities-involving-contractconstruction.html Letter 5 http://www.ribabookshops.com/cms/product/preview/77974whichcontracted5exc erpt.pdf http://www.constructingexcellence.org.uk/sectorforums/constructionclientsgroup/ downloads/standard_formsLGTF.pdf
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01
Letter 9 http://www.rics.org/uk/knowledge/bcis/about-bcis/forms-and-documents/bciselemental-standard-form-of-cost-analysis/ Letter 10 http://www.hse.gov.uk/construction/cdm/coordinators.htm http://www.hse.gov.uk/equality-duty/equality-act-2010.htm
SAIDATUL S. SHAZRI | PROFESSIONAL STUDIES Part 01