Flowmanual User Guide Manual

ONENOW/ BUYTHAI PROJECT

FLOW USER GUIDE MANUAL UPDATED: 07 OCTOBER 2016

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CONFIDENTIALITY

AGREEMENT

This Flow system user guide manual is solely intended for One Now/ BuyThai.

This includes business operation flow details and system functionalities of One Now/ BuyThai.

No part of this Flow system user guide manual shall be distributed, printed or published in any forms without a written consent or any legal documentation permission authorisation from One Now/BuyThai.

All Rights Reserved © 2016

ALL RIGHTS RESERVED © 2016. Prepared by ComGateway Inc.

CONTENTS

04 05

ABOUT

Flow Diagram

22

Racking

25

Picking Repack Picklist

07

Log In

08

Receipts

28

Repacking

10

Receiving

35

Shipping

13

Dimming

Shipment Picklist

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04 ABOUT Flow System user guide is a web application that manage warehouse day to day operation. This system enable centralised management tasks such as package locations and tracking of inventory levels from partnered sellers.

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FLOW DIAGRAM

05 MTN NO is the Order no.

1 Package arrival

2 BKK Warehouse

3 Package

4 Flow system

5 RECEIVE

6

DIMMING ORDER NO & DOCUMENTATION RCPT

9

REPACK

8

REPACK PICK LIST

7 RACKING 2 box of 5

11 SHIPPING

10

SHIPMENT PICK LIST AWB NO.

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06

ONE NOW/ BUY THAI FLOW

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LOG IN

In order to start using Flow, open your browser and log in to buythai.onenow Use the following login details for your access: username: BTH-WH-User1 password: bthonenow1234$ click the “LOGIN” button

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07

08

RECEIPTS

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RECEIPTS

09

Receipts are where you can search and trace documented packages and its respective status in the warehouse.

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10

RECEIVING

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RECEIVING

11

In this stage the package(s) arrives in the warehouse. This is where you have to register package information.

STEP 01: After logging in. Click on Receiving and Select the date and time when the package arrives and then submit as shown in the image on the left.

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RECEIVING

STEP 02: Scan the order number using scanner or manually input it and click “NEXT”. By Clicking on Next it will allow you to add a new tracking number. By Click on “X” on the right side of the tracking number will allow you to remove that tracking number from the batch of received packages.

STEP 03: Input how many package(s) were received and click “CONFIRM”

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13

DIMMING

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DIMMING

PACKAGING TYPE: BAG STEP 05: After receiving, proceed to the Dimming tab. On the dimming options, select the packaging type and click “NEXT” NOTE: Different packaging type requires different input form later in the Dimming

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DIMMING

15

PACKAGING TYPE: BAG If you select packaging type: “Bag”, please see p. 18 NOTE: Different packaging type requires different input form later in the Dimming

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DIMMING

PACKAGING TYPE: BOX If you select packaging type: “Box”, please see p. 19 NOTE: Different packaging type requires different input form later in the Dimming

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DIMMING

17

STEP 06: Scan or input manually the tracking number of the package(s) and then click “SUBMIT” and proceed to “Step 07”.

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DIMMING

PACKAGING TYPE: BAG STEP 07A: Input the physical weight of the package and click “UPDATE” if there is no dimming machine.

Once you click update, you will go back to p.17 to input new package.

IMPORTANT: Skip this part if you have DIMMING machine.

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DIMMING

19

PACKAGING TYPE: BOX STEP 07B: Input the box dimensions of the package and click “UPDATE” if there is no dimming machine.

Once you click update, you will go back to previous screen to p.17 input new package.

Image of the package will be shown on the Photo field.

IMPORTANT: Skip this part if you have DIMMING machine.

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DIMMING

CHANGE OPTIONS IMPORTANT: Use this option if you want to select another packaging type

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DIMMING

21

After clicking update, it will automatically generate an RCPT sticker label for the package, which you will use later for the documentation phase.

(Check image on the right for reference)

SAMPLE RCPT HERE

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RACKING

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RACKING

23

R AC K I N G o p e ra t i o n co m e s a f te r t h e Documentation and Repacking of package(s). Basically, this is where warehouse people have to record the RCPT number and the RACK ID where the package will be place(d).

STEP01: Click on the “Racking tab” in Flow. Scan or manually type the receipt of the package on the RCPT field and then scan or manually type the rack no then click next to proceed to a new RCPT number. Once done scanning or typing the whole batch, on the “Total Scanned” it will indicate the number of RCPT numbers scanned and their rack location.

By clicking on confirm, the whole batch of scanned or manually typed RCPT. The user can also upload a Rack File and it will then it will save the RCPT and Rack No.

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RACKING

After clicking “CONFIRM”, this screen will show up to let you know that your package has been racked successfully.

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PICKING

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PICKING

26

REPACK PICKING operation retrieves package(s) for orders that have been completed. This is where the warehouse people will print a list of RCPT for orders and retrieve them from the warehouse racks.

STEP01: Click on the “Picking tab” in Flow and choose Repack PickList.

Select Repack PickList to select all desired repack pick list that will be taken care of for the day.

IMPORTANT: Select Shipment Pick list if you are ready to ship packages

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PICKING

Select report parameters by filling out the following criteria: *Standard/Express *Priority *Box/Bag *Limit (Package)

By Clicking on submit it will generate a list of RCPT and Rack number based from criteria selected.

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REPACKING

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PICKING

29 REPACKING operation deals with repacking the receive packages automatically using the branded OneNow/BuyThai package.

In this stage we try to either: *Reduce the chargeable weight of an individual package (Standard repacking) *Or combine multiple packages into one package (multiple-to-one-repacking) STEP01: Enter the Receipt Number and click “SUBMIT”

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REPACKING

SINGLE PACKAGE STEP02: To proceed with repacking the package, Select where you should repack it: Bag or Box STEP03: Next is to select whether it is for Single Package repack or Multiple-into-one repack.

STEP04: Enter Physical weight afterwards and click “SAVE”

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REPACKING MULTIPLE INTO ONE PACKAGE The input form will change if your repack package type is Multiple into one.

STEP01: If you select Box you will have to input Physical weight and Volumetric weight.

STEP02: Enter Scan RCPT if you have another RCPT that should be included into the consolidated package.

STEP03: Once you enter it, click “Next” as this will generate a new RCPT number and click “SAVE” button.

STEP04: Go back to Racking and Enter your new RCPT and Rack No.

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31

SHIPMENT PICKING

S H I P M E N T P I C K I N G o p e ra t i o n r e t r i eve s package(s) for orders that have been completed and repacked. This is where the warehouse people will print a list of RCPT for orders ready for shipping and retrieve them from the warehouse racks.

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SHIPMENT PICKING

33

STEP01: Click on the “Picking tab” in Flow and choose Shipment PickList. Select report parameters by filling out the following criteria(s): *Single/Multiple Package *Limit (Shipments) *Priority Once filled out, select “Preview” for RCPT list checking.

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SHIPMENT PICKING

Select “Submit” once done and it will generate this list type of Shipping label receipts.

SHIPPING LABEL RCPT

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SHIPPING

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SHIPPING

36

SHIPPING operation retrieves package(s) for orders that have been completed and repacked.

This is where the warehouse people will print a list of RCPT for orders ready for shipping and retrieve them from the warehouse racks.

STEP01: Click on the shipping field in Flow to manually enter or scan the shipment number.

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SHIPPING

S T E P 0 2 : G r o u p t h e p a c ka g e s p e r shipment number so that it will be easier to process a shipment.

All receipts for a shipment needs to be scanned using a barcode scanner in order for the Shipment to proceed.

Click “Confirm” to continue

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SHIPPING

38

STEP03: You will then proceed to the confirmation of Shipment processing for DHL Shipping.

Before submitting it, scroll down the page (check next page to continue)

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SHIPPING

STEP04: Make sure you click the “check button” beside every RCPT as shown in the image on the left screen.

Once Ok, scroll up and click “Submit to DHL” button, it will generate the Air Way Bill Receipt number which you will print and put in your ready for shipping packages.

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SHIPPING

40

This is the sample Air Way Bill sticker (Check image on the right for reference)

SAMPLE AWB RCPT HERE ALL RIGHTS RESERVED © 2016. Prepared by ComGateway Inc.

THANK YOU!