2016 Wedding & special event Information 230 St Andrews Way Sioux Center, IA 51250 712.722.VIEW
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712-722-8439 ashley@theterraceview.com www.theterraceview.com 230 St Andrews Way - Sioux Center IA 51250
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2016 wedding & Special event rates u Basic
Package Rates
u Basic
Package:
IncludeS the Following:
Great View Room - 300 seat capacity* Friday $750 Saturday $850
Complete set up before your event of:
Grand Event Hall - 500 seat capacity* Friday $895 Saturday $1,095 *We recommend 50 seats less than listed capacity for a more comfortable wedding style setup. No additional charge for client’s disposable dinnerware
w Customized Event Floor Plan w Round Table Banquet Seating and Cushioned Chairs w Bridal Party Head Table on Portable Stage w Accent Tables with White Linens and Skirting w White Linen Tablecloths and Napkins w Portable Dance Floor w Kitchen space for caterer w Event Service until Midnight w Client responsible for cleanup of Event Hall and Kitchen Guest cleaning checklist must be completed by 1:00am w Facility opens at 8:00am for client’s setup. For day prior setup, Friday rates apply.
Optional services OPTIONAL SERVICES:
Hosted beverage options:
w Accent lighting.........................................................$75 Icicle lights for the head table and other accent tables
w Hosted Soda & Water bottles
w AUDIO VISUAL PACKAGE..............................................$50 Includes Manager coordination of Audio Visual Equipment: AV Laptop, Projector, Screen, Podium, Microphones, Sound System in Lobby and Event Hall w Buffet-ware and serve-ware *Please Request a quote Use of Terrace View kitchen service items such as chafers, tiered dessert stands, platters, serving utensils
Charged per consumption at $1.87 per bottle w iced tea & Lemonade refreshments
w punch fountain service
$1 per seat
Unlimited Classic Punch beverage served in a Punch fountain; includes punch cups and napkins
w illuminated stage backdRop.................................$100 Your choice of our white or black lighted drape
Bar service*
w OUTDOOR TERRACE......................................................$195 Includes outdoor patio, lush pergola, plus grassy lawn overlooking the golf course for wedding ceremony, social hour, or entertainment (does not include chairs)
w $500 Bar Minimum Required
w Wedding Chair service........................$0.75 per chair Provide the chair of your choice and the Terrace View staff will set up chairs prior to your ceremony and pick them up after
$1 per seat
Unlimited unsweetened iced tea and classic lemonade available at a self serve refreshment table during social and dinner hour; includes cups and napkins
w Disco Ball for dance...............................................$50
w Punch Fountain Service *Please Request a quote Classic Punch beverage served in a Punch Fountain, with punch cups and beverage napkins
per consumption
Cash Bar offered if no hosted beverages are selected. Please request to discuss hosted beverage options. Credit card information on file required for hosted beverages.
*A Beverage Service Fee of 18% will be added to all hosted alcoholic and non-alcoholic beverage charges.
230 St Andrews Way Sioux Center, IA 51250 712.722.VIEW
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2016 Basic Package - client cleaning checklist EVENT DATE/NAME ___________________________________________________ CLIENT CLEANING REPRESENTATIVE _____________________________________ TERRACE VIEW REPRESENTATIVE 9:00PM ____________________________________ TERRACE VIEW REPRESENTATIVE 1:00AM ____________________________________ You are more than welcome to request your caterer or others in your group to perform these duties on your behalf, but completion of the Client Cleaning Checklist ultimately remains the responsibility of the contracted client. We recommend sharing this list with anyone who will assist you in cleanup prior to the event for an efficient and timely cleanup. The Terrace View is not responsible for distribution or communication of this list beyond the contracted client, but a Terrace View Representative will be available for questions during your cleanup.
At 12:45am a Terrace View Representative will review the cleaning. Anything not properly completed will be shown to the client.
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Kitchen Requirements:
___ Counters sanitized; no spillage on shelves ___ All stainless steel counters and appliances satin shined ___ Client items removed from cooler/freezer; no spillage ___ Equipment turned off (stove, warmer) ___ Floors swept and mopped ___ Trash taken out (Please be sure to place trash in large trash dumpster, not small cardboard only dumpster)
* The Dishwashing Machine, Coffee Machine, Salt & Pepper Shakers, Water Pitchers, and other Service Items not listed in the Client’s Package are for Terrace View use only.
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Event Hall Requirements:
An Event Rental fee equivalent to the next day’s rental, will be charged to events that do not end by 12:15am, or have not finished cleanup and exited the facility by 1:00am. Anything not properly cleaned by 1:00am will become the responsibility of the event center and the client will be charged a minimum of a $500 cleaning fee. ___ Linens removed and properly sorted (napkins, tablecloths, skirting) ___ Chairs in stacks of 10 and neatly arranged in the storage room ___ Any Soiled tables sanitized; Tables returned to storage room (12 round per cart)
Event Representative Comments:
_______________________________________ _______________________________________ _______________________________________ _______________________________________ _______________________________________ _____________________________________ _______________________________________ _______________________________________ _______________________________________ _____________________________________ _______________________________________ _______________________________________ _______________________________________ _____________________________________ Damages:
_______________________________________ _______________________________________ _______________________________________ _______________________________________ _______________________________________ _______________________________________ _______________________________________ _______________________________________ _______________________________________ _______________________________________ _____________________________________
___ Large Trash and debris picked up from floors of event hall, lobby, and restrooms ___ All trash cans must be emptied (Kitchen, event hall, lobby, restrooms) ___ If client used the Bride’s room it must be left as you found it *Do not move the portable stage, portable dance floor, or portable bar I _________________ for the event listed above have seen and understand the information for the cleaning checklist for my event on _______________ (date).
230 St Andrews Way Sioux Center, IA 51250 712.722.VIEW
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2016 Bridal Rates - all-inclusive package u All-Inclusive
Package:
includes amenities of the Basic Package:
Complete set up before your event of:
Customized Event Floor Plan Round Table Banquet Seating and Cushioned Chairs Bridal Party Head Table on Portable Stage Accent Tables with White Linens and Skirting
White Linen Tablecloths and Napkins Portable Dance Floor Kitchen space for caterer Event Service until Midnight
Plus the following amenities: w Facility & Service Facility opens at 8:00am for client’s access. Free Day Prior access at 1:00pm if not booked 10 days prior to event Bride’s Room for Bridal Party dressing plus locked overnight storage for decor, cards and presents with day after pickup if desired Custom designed event floor plan and event schedule Event Center Banquet Manager coordinating event Head table served meal at their seats Table Service during event, including clearing tables and washing dishes and cleaning the Kitchen Wedding Gifts transferred to Bride’s Room and locked after social hour Complete clean up after your event of the event space, including décor transferred to Bride’s Room w Service Items & Decor Fine China plates, water goblet, flatware, and wine glass (optional) set after client finishes decorating Complimentary use of all kitchen equipment, buffet-ware, and serve-ware for client’s caterer Cake knife and server, cake plates and forks White Chair Covers plus White or Black Lighted Stage Backdrop for Head table Candle Lighting Service Hurricane Vases, Tea Light Votives and Candles, and Mirror Square Centerpieces N Accent Lighting for the Head Table and accent tables Large Photo Display Frames (3 located in the lobby picture size 20” X 30”) Disco Ball for Dance Indoor Audio Visual Package: Includes coordination of Equipment w Complimentary beverages Champagne or Sparkling Cider for the Head Table for toasts Punch Fountain Service during social hour and dinner Water Service at each banquet table during social hour and dinner Coffee and Water Refreshment Table available throughout the evening w Bar Service No Bar Minimum required Cash Bar offered if no hosted beverages are selected Please request to discuss hosted beverage options
Outdoor Terrace
Lobby
Kitchen
Great View Room
GRAND EVENT HALL
Bride’s Room
Main Entrance
u All
Inclusive Package Rates
Great View Room - 300 Seat Capacity* All-Inclusive Friday All-Inclusive Saturday
$750 +$4.95 per guest $850 +$4.95 per guest
Grand Event Hall - 500 Seat Capacity* All-Inclusive Friday All-Inclusive Saturday
$895 +$4.95 per guest $1,095 +$4.95 per guest
*We recommend 50 seats less than listed capacity for a more comfortable wedding style setup
230 St Andrews Way Sioux Center, IA 51250 712.722.VIEW
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Event at the Terrace View - 2016 Event policies w How do I make a reservation and what is the deposit for the room rental? To make a reservation, a deposit with a signed contract is required. The deposit includes rental/package fee plus tax and is non-refundable. An event is not reserved until the deposit has been paid in full and the contract has been signed. Payment of the deposit acknowledges you have read and understand the contract agreement and policies. w When is payment due? All service charges are due prior to the event date. A 90-Day Service Deposit is required 90 days prior for events selecting All-Inclusive Event Service events, and will be based on the estimated number of guests for the event. This Service Deposit will be equivalent to 50 guests less than anticipated and will be applied to the cost of service for your event. The remaining service balance based on the number of guests expected will be paid for 10 days prior to the event. Any additional charges incurred during the event are due 14 days after the event or will be processed via credit card on file on the 15th business day with the addition of a 3.65% credit card convenience fee and 10% event service gratuity as agreed upon in the contract unless otherwise arranged by the host. These charges include, but are not limited to, bar tabs and damage to Event Center property. w What are the Event Center’s cancellation policies? All deposits and payments are non-refundable. Cancellation: If a host chooses to cancel their event, the deposit and all payments made to that point are forfeited in entirety. Postponed Events: Contracted events may postpone the event date and re-book if postponed at least 10 days prior to the initial event date based on availability. All existing details will be transferred to the new event date. The new event date must be within 1 calendar year of the date which the original contract was signed or all deposits and payments will be forfeited. If the host desires to postpone an event less than 10 days prior to the initial event date the host will be charged a Date Transfer Fee equal to 50% of the host’s initial deposit, and can select an available date which they would like to reschedule. All existing details will be transferred to the new event date. If a host postpones an event within 1 week of the original event, additional charges may apply. *All deposits and payments are non-refundable but will be applied to the new event date. w May hosts or guests bring in or take home food? Client assumes all risk and responsibility for caterer, caterer’s food and beverage, and caterer’s actions. Use of kitchen equipment, buffetware, or serveware must be approved by Event Center Manager 10 days prior to event or client will be charged a rental fee for use. w What are the Terrace View’s alcohol policies? All alcohol must be purchased through the Event Center, and the Event Center will provide and serve all alcoholic beverages, no exceptions. Anyone in violation of this policy will be asked to leave immediately; authorities may be notified. The Bar Minimum for bar service is $500 in sales unless prior arrangements have been made. w When is the deadline for event setup details, final attendance numbers, vendors, and food and beverage information? Service details (All-Inclusive Service or Bar Service) are required 30 days prior to your event for guaranteed service. Any service details requested after 30 days prior to the event will no longer be able to be guaranteed by the Event Center. Final event details must be determined no less than 10 days prior to your event, including a final count of persons attending, along with final details (room layout, event schedule, vendor list, etc.) and bar arrangements. These details will be completed in writing in the form of a floor plan provided by the Terrace View. Setup changes requested by the client on the day of the event will incur a minimum of a $100 fee. w What are the policies for decorations and lighting? The Event Center Manager must review and approve all decorations 10 days prior to the event. Damage Fee for unapproved decorations is $500 minimum. An Event Center Team Member will control all audio visual equipment including lighting during the event. At no point during the event is it allowed for all the lights be turned off unless prior arrangements have been made with the Event Center Manager. w What time should hosts and guests vacate the room? The Event Center Bar Service will offer a last call at 11:30pm and close at midnight or before. Outdoor functions will relocate inside at 10pm. Clients who choose to continue their event after 12:00am will be charged a Rental Extension Fee equivalent to the next day’s rental.
230 St Andrews Way Sioux Center, IA 51250 712.722.VIEW
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Event at the Terrace View - 2016 Event policies w Who is responsible for cleanup and can items be left in the Event Center overnight? Any contracted group who does not select a cleanup service option is responsible for cleanup of the Event Center. Credit card information must be maintained on file to ensure the Client Cleanup Option is executed in full. This information is due 10 days prior to event for contracted groups selecting Client Cleanup Option. Cleanup expectations to guarantee no additional charges are listed in the Guest Cleaning Checklist which will be reviewed with client during event by a representative of the Event Center. If cleanup is completed properly, the client will experience no additional charges. Client is not allowed to move the stage, dance floor, or operate cleaning machines at any time. Any client who has selected the Basic Package, any items left in the event space overnight will be disposed of unless prior arrangements have been established. All clients selecting the All-Inclusive Package will be informed by an Event Center representative when the Event Center must be vacated, any items left past that point will be disposed of. w Who is responsible for damage? The Event Center will not assume any responsibilities for damage or loss/ theft of merchandise or articles left in the Event Center before, during, or following your event. The contracted group is responsible for any damage or loss to the Event Center property, facility, or anything contained. This includes damage to linens, walls, floors, ceilings, furniture, equipment, china, unapproved decorations, excessive cleanup, excessive damage, etc., and will be charged to the credit card on file. Damage Fee is $500 minimum which will be charged within five business days; additional charges will be assessed, shared with client, and charged to credit card within fifteen business days. w No smoking policy and security The Event Center is completely non-smoking. Smoking is permitted outside the Event Center. The Event Center may choose to provide a security representative for events. The Sioux Center Police Department will be notified of all events to ensure a safe and secure event location for all guests. w Notice To ensure your satisfaction, please notify your event manager of any issues or concerns before or during the event to enable our teams to immediately remedy the situation with the most appropriate service. The Event Center reserves the right to inspect and control all private parties, dinners, and any other functions held on property. Anyone in violation of policies will be asked to leave the facility. The Event Center staff reserves the right to ask any children and their parents/ guardians to leave the facility if the children’s actions jeopardize the event or the Event Center. w Holiday Rates Add $195 to Event rates for observed holidays: New Years Day, Easter Sunday, Memorial Day Weekend (Friday-Monday), Fourth of July Week/ Weekend, Labor Day Weekend (Friday-Monday), Thanksgiving Day Weekend (Thursday-Sunday), Christmas Eve, Christmas Day, Day after Christmas, New Years Eve.
230 St Andrews Way Sioux Center, IA 51250 712.722.VIEW
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