Dear FXW Families, We hope you had a wonderful, relaxing summer filled with great fun and happy memories. Our teams were busy this summer preparing for another successful school year. You may see some new faces on both campuses this year (and some familiar faces in new places!), so we hope you will join us in welcoming everyone into our community. We are excited to jump into the first, full day of school for KindergartenGrade 8 on Tuesday, September 3. For Preschool families, please see page 18 for the first day of school schedule. In lieu of FunFest, we will be hosting a Homecoming celebration from September 5 through September 8. Please see page 11 for more details. As we celebrate our 30th Anniversary, the upcoming year will be filled with many opportunities to help commemorate this important milestone for our School. In addition to the information included in this packet, please note the following important announcements: 1. Teacher and classroom assignments will be available to view in the myFXW parent portal. We will send an e-blast when the assignments are live. 2. Registration for Fall Co-Curricular Programs at the Old St. Patrick’s Campus (OSP) and the Holy Name Cathedral Campus (HNC) started August 1 and goes through September 5. Registration for Athletics at OSP and HNC is open through Friday, August 9. 3. We will continue sending In the Loop (FXW e-newsletter) every Sunday this year beginning on Sunday, August 18. If you do not receive In the Loop, please contact communications@fxw.org. Throughout the year, there will be many opportunities to learn more about daily activities and upcoming events via social media. Below is information on our social media handles. You can find us @FXWChicago on most platforms. If you have questions, please contact us at communications@fxw.org. Like and follow our Facebook page for the latest news, photos, events, and more. There is also a separate Facebook page geared toward our alumni and alumni families. Follow us on Twitter to stay informed of everyday campus happenings and highlights in education. Follow us on Instagram, where we capture activities, events, and special occasions. Our Alumni can also stay in touch with us via Instagram (@FXWAlumni). We are looking forward to the 2019-2020 school year! Thank you for your partnership and entrusting your children to our care. We look forward to seeing you on Tuesday, September 3, 2019 for the first day of school. Sincerely, The Frances Xavier Warde School Education Team
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In this Welcome Packet, you will find everything you need to start the year, including: Family Calendar and Administrative Staff List...............................................................................................pages 3-4 (a hard copy will also be given to each household) FXW FAQs..............................................................................................................................................................pages 5-6 New Leadership at FXW............................................................................................................................................page 7 OSP and HNC Faculty/Staff Directory..............................................................................................................page 8-9 Information on Back-to-School Night/Open Houses....................................................................................page 10 Homecoming 2019..................................................................................................................................................page 11 Uniform Guidelines.................................................................................................................................................page 12 OSP and HNC Drop Off/Pick Up Overview.................................................................................................page 13-14 Athletics Program Overview.................................................................................................................................page 15 Co-Curricular Program Overview for OSP and HNC................................................................................page 16-17 Preschool Information • Preschool Transition Information.......................................................................................................page 18 •
Tips for New Preschool Parents.........................................................................................................page 19
Volunteer Opportunities Overview • Living the Legacy...................................................................................................................................page 20 •
Parents at the Heart (PATH).................................................................................................................page 21
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Parent Group Advisory Board (PGAB)................................................................................................page 22
FXW Advancement..................................................................................................................................................page 23 Children at the Crossroads Foundation.............................................................................................................page 24 Maggie Daley Speaker Series................................................................................................................................page 25 Social Emotional Development and Technology (SET) Program Overview..............................................page 26 Parent Volunteer Forms and Requirements..............................................................................................pages 27-32 Guide to myFXW Parent Portal....................................................................................................................pages 33-40 (includes what forms need to be completed before the first day of school) HandCut Foods Overview (new lunch provider)......................................................................................pages 41-42
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2019-2020
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Late Arrival OSP 8:30 / Late Arrival HNC 9:00
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Early Dismissal
20 MLK Jr. Day: No School 27–31 Catholic Schools Week 28 Catholic Schools Week Mass Grades 1-8 at HNC
No School: Conferences/Staff Day 5-week FXW Fund Campaign Wear Your FXW Spirit Wear in Honor of the 30th Anniversary
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fxw.org OLD ST. PATRICK’S CAMPUS (OSP)
ADMINISTRATIVE OFFICES (OES)
Preschool—Grade 3 120 S. Desplaines Street, Chicago, IL 60661
One East Superior, 6th Floor, Chicago, IL 60611
ADMINISTRATION/STAFF CONTACT INFORMATION Director of Education: Erin Horne | horne@fxw.org Principal: Courtney Britton | brittonc@fxw.org Assistant Principal: Autumn Perry | perrya@fxw.org Director of Innovation: Sarah Vaughn | vaughns@fxw.org Student Success Team Coordinator: Mary Steingraber | steingraberm@fxw.org
STAFF CONTACT INFORMATION Head of School Michael Kennedy | kennedym@fxw.org Executive Assistant to Head Deb Keane | keaned@fxw.org Director of Admission and Financial Aid Sue Smeaton | smeatons@fxw.org Director of Advancement Sarah Frick | fricks@fxw.org
School Psychologist: Andrew Miller | millera@fxw.org
Director of Information Technology Jomar McDonald | mcdonaldj@fxw.org
Clinical Psychologist/SET Program: Lisa Lombard | lombardl@fxw.org
Director of Mission Integration Kendall Mallette | mallettek@fxw.org
Math Instructional Coach: Amy Bilek | bileka@fxw.org Religious Education/Masses/Prayer Services Clare D’Agostino | dagostinoc@fxw.org Nurse: Leslie Kelly | kellyl@fxw.org
Chief Financial Officer Ewa Herdea | herdeae@fxw.org
OTHER CONTACT INFORMATION
Office Manager: Monica Alvarez | alvarezm@fxw.org
Athletics FXWathletics@fxw.org
HOLY NAME CATHEDRAL CAMPUS (HNC)
Attendance attendance@fxw.org
Grades 4–8 751 N. State Street, Chicago, IL 60654
ADMINISTRATION/STAFF CONTACT INFORMATION
Admissions/Financial Aid admissions@fxw.org Billing/Tuition billing@fxw.org
Director of Education: Erin Horne | horne@fxw.org Principal: Lauren Fitchett | fitchettl@fxw.org
Communications/In The Loop communications@fxw.org
Assistant Principal (Academics): Brad Mallers | mallersb@fxw.org
Computer/IT helpdesk@fxw.org
Assistant Principal (Student Life): Norma Guzmán | guzmanN@fxw.org
Donations/Fundraising advancement@fxw.org
Director of Athletics: Tim Forberg | forbergt@fxw.org
Special Events Beth Marcotte | marcotteb@fxw.org
Assistant Director of Athletics: Joe Carlini | carlinij@fxw.org Director of Innovation: Sarah Vaughn | vaughns@fxw.org School Social Worker: Alyssa Brescia | bresciaa@fxw.org Clinical Psychologist/SET Program: Seth Preminger | premingers@fxw.org Guidance and Support Coordinator: Tiara Damper | dampert@fxw.org
Extended Day Program OSP: Sarina Klein | kleins@fxw.org HNC: Norma Guzmán | guzmanN@fxw.org Stephanie Hagerman | hagermans@fxw.org Living the Legacy livingthelegacy@fxw.org Lunch Orders (HandCut Foods) Michelle Chamberlain | fxw@handcutfoods.com
Math Instructional Coach: Amy Bilek | bileka@fxw.org Religious Education/Masses/Prayer Services: Brigid Cashman | cashmanb@fxw.org
PATH (Parents At The Heart) path@fxw.org
Nurse: Pamela Madura | madurap@fxw.org
PGAB (Parent Group Advisory Board) pgab@fxw.org
Office Manager: Myra Luna-Rinconeno | lunam@fxw.org
Security fxwsecurity@fxw.org SET Program (Social Emotional Development & Technology) Sarah Vaughn | vaughns@fxw.org
Follow us: @FXWChicago
312-466-0700
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FXW FAQS If you have a question about...
Topic
Contact
Admissions
Sue Smeaton (smeatons@fxw.org, 312-268-2558)
Advancement
Sarah Frick (fricks@fxw.org, 312-268-2567)
Alumni
Danielle Kelly (kellyd@fxw.org, 312-268-2515)
Athletics
Tim Forberg (forbergt@fxw.org, 312-466-0700, x2647)
Attendance
attendance@fxw.org
Billing/Tuition
Emily Young (younge@fxw.org, 312-268-2509)
Campus Safety
Dan Kaput (kaputd@fxw.org; 312-268-2565)
Canvas
Sarah Vaughn (vaughns@fxw.org; 312-268-2541)
Co-Curriculars
OSP: Sarina Klein (kleins@fxw.org, 312-268-2517) HNC: Norma Guzmán (guzmanN@fxw.org, 312-268-2556); Stephanie Hagerman (hagermans@fxw.org, 312-268-2507)
Counselors/Social Workers/ Psychologists
OSP: Andrew Miller (millera@fxw.org, 312-268-2526); Lisa Lombard (lombardl@fxw.org, 312-268-2504) HNC: Alyssa Brescia (bresciaa@fxw.org, 312-268-2527); Seth Preminger (premingers@fxw.org, 312-268-2503)
Curriculum
OSP: Courtney Britton (brittonc@fxw.org, 312-268-2555); Autumn Perry (perrya@fxw.org, 312-268-2559) HNC: Lauren Fitchett (fitchettl@fxw.org, 312-268-2513); Brad Mallers (mallersb@fxw.org, (312) 268-2560)
Extended Day
OSP: Sarina Klein (kleins@fxw.org, 312-268-2517) HNC: Norma Guzmán (guzmanN@fxw.org, 312-268-2556); Stephanie Hagerman (hagermans@fxw.org, 312-268-2507)
Financial Assistance
Sue Smeaton (smeatons@fxw.org, 312-268-2558)
FXW Fund
Danielle Kelly (kellyd@fxw.org, 312-268-2515)
FXW Merchandise
PGAB (pgabmerch@fxw.org)
Gala, Scholarship Dinner
Beth Marcotte (marcotteb@fxw.org, 312-268-2566)
High School Guidance/Graduation
Brigid Cashman (cashmanb@fxw.org; 312-268-2514)
In the Loop newsletter
Rosie McCarty (communications@fxw.org)
Library/Book Fairs
Ashley Weaver (weavera@fxw.org, 312-466-0700 x2637)
Living the Legacy
Beth Amatangelo (livingthelegacy@fxw.org)
Lost and Found
OSP: Monica Alvarez (alvarezm@fxw.org, 312-466-0700 x5) HNC: Myra Luna-Rinconeño (lunam@fxw.org, 312-466-0700 x6)
Lunch Orders/HandCut Foods
Michelle Chamberlain (fxw@handcutfoods.com)
Maggie Daley Speaker Series
Kendall Mallette (mallettek@fxw.org, 312-268-2520)
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FXW FAQS Topic
Contact
Mission Integration
Kendall Mallette (mallettek@fxw.org, 312-268-2520)
myFXW Parent Portal
FXW Helpdesk (helpdesk@fxw.org, 312-268-2599)
Nurse/Medications
OSP: Leslie Kelly (kellyl@fxw.org, 312-268-2519) HNC: Pam Madura (madurap@fxw.org, 312-268-2518)
Parent Group Advisory Board (PGAB) Rana Stino or Alicia Nayak (pgab@fxw.org) Parent Teacher Conferences
OSP: Monica Alvarez (alvarezm@fxw.org, 312-466-0700 x5) HNC: Myra Luna-Rinconeño (lunam@fxw.org, 312-466-0700 x6)
Parents at the Heart (PATH)
Jessica Hernandez and Jenae Sanchez (path@fxw.org)
Religion/Masses/Prayer Services
OSP: Clare D’Agostino (dagostinoc@fxw.org, 312-466-0700 x2641) HNC: Brigid Cashman (cashmanb@fxw.org, 312-268-2514)
SET Program
OSP: Ashley Weaver (weavera@fxw.org, 312-466-0700 x2637) HNC: Sarah Vaughn (vaughns@fxw.org, 312-268-2541)
Student Support Services
OSP: Mary Steingraber (steingraberm@fxw.org, 312-268-2549) HNC: Tiara Damper (dampert@fxw.org, 312-268-2539)
Technology Support
FXW Helpdesk (helpdesk@fxw.org, 312-268-2599)
Transportation/Intercampus Bus/ Dismissal Changes
OSP: BEFORE 2:45 P.M.: Monica Alvarez (alvarezm@fxw.org, 312-466-0700 x5) AFTER 3:15 P.M.: Sarina Klein (kleins@fxw.org, 312-268-2517) HNC: BEFORE 2:45 P.M.: Myra Luna-Rinconeño (lunam@fxw.org, 312-466-0700 x6) AFTER 3:15 P.M.: Stephanie Hagerman (hagermans@fxw.org, 312-268-2507)
Tutoring
See tutoring list in myFXW portal
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NEW LEADERSHIP AT FXW Courtney Britton—Principal, OSP Courtney began her career at FXW in August 2009 as a First Grade teacher. Over the course of her tenure at FXW she has worked in several different capacities, including classroom teacher, literacy teacher, and assistant principal. Courtney is a graduate of the University of Michigan where she earned her B.A. She also holds two M.A. degrees in Elementary Education and in Educational Leadership, both from Loyola University Chicago. Autumn Perry—Assistant Principal, OSP Autumn has been teaching at FXW since 2008. She taught preschool, music and, most recently, Kindergarten. Autumn received her M.A. in Curriculum and Instruction from Concordia University, is SLANT certified, and is working towards her M.A. in Educational Leadership at Loyola University Chicago. She received her B.A. in Music Education and Church Music from Olivet Nazarene University. Lauren Fitchett—Principal, HNC Lauren has been at FXW since 2016 as a Fourth and Fifth Grade teacher. Before joining FXW, Lauren was the Assistant Principal at Agassiz Elementary School, and prior to that spent 11 years at Andrew Jackson Language Academy, both in Chicago. Lauren earned her B.A. from the University of Illinois, Urbana–Champaign and a M.A. in Curriculum and Instruction from National-Louis University. Norma Guzmán—Assistant Principal, HNC (Student Life) Norma joins FXW this year as Assistant Principal. Norma was a Principal, Assistant Principal, and teacher at several Catholic and charter schools for 12 years. She comes to us from Swedish Covenant Hospital, where she has been serving as the Director of the Child Care Center since 2014. Norma has a M.A. of Education in K-12 Curriculum and Instruction and a PhD of Education in Educational Leadership, both from National Louis University. Brad Mallers—Assistant Principal, HNC (Academics) Brad has been teaching since 2010 and has been with FXW since 2015, most recently as a 6th Grade Math teacher and Grade Level Chair. Brad is completing his M.A. in Educational Leadership from DePaul University and received his B.A. from Butler University in Early and Middle Childhood Education.
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OSP FACULTY/STAFF DIRECTORY KINDERGARTEN
GRADE 2
Room 10: Maureen Albring Corissa Cardenas
Room 20a: Katie Tieken Rodney Trask
Room 33: Kim Garvey Kara Streppa
Room 11: Sharon Allen Malinda Glen
Room 20: Nele Burns Cheron Zei
Room 34: Mary Hyland Lisa Kennedy
Room 12-2: Jen Andersen Casey Marx
Room 21: Nicole Bilder Ryan McCarthy
Room 35: Brooke Harrison Hannah Kim
Room 12-3: Beth Amatangelo MacKenzie Higgins
Room 22: Vicki Comerford Caitlin O’Shea
Room 27: Cindy Herrera Dana Marini
Room 13: Elizabeth Cummins Georgia Hawkins
GRADE 1
GRADE 3
Room 23: Ewa Sieminska Colleen Wanner
Room 30: Rafael Rinconeño
PRESCHOOL
Room 14-2: Nicole Bowman MacKenzie Higgins Room 14-3: Katie Cleaveland Kerri Johnson Room 15 AM/PM: Janet Lara Amy Nash
Room 31: Lindsay Hornbeck
Room 24: Michaela Delaney Margaret Sears
Room 32: Jenny Conroy
Room 25: Emma Fleming
Room 36: Bridget Hurley
Room 26: Grace Arbuckle Jenny Stricker
ART
LIBRARY-MEDIA SPECIALIST
Efrén Adkins
Ashley Weaver
ASSISTANT PRINCIPAL
MATH INSTRUCTIONAL COACH
Autumn Perry
RELIGIOUS EDUCATION COORDINATOR Clare D’Agostino
SCHOOL NURSE
Amy Bilek
Leslie Kelly
MUSIC
SCHOOL PSYCHOLOGIST
Shannon Bahr
Andrew Miller
Sarah Vaughn
OFFICE MANAGER
SCIENCE (GRADES 2-3)
Monica Alvarez
Lindsay Mosshammer
EXTENDED DAY PROGRAM DIRECTOR
PHYSICAL EDUCATION
SPANISH (PRE-K)
Sarina Klein
Faline Blanchard
Paul Minarik
FACILITIES
PRESCHOOL PHYSICAL EDUCATION
SPANISH (GRADES 1-3)
CLINCIAL PSYCHOLOGIST Lisa Lombard
DIRECTOR OF INNOVATION
Andre Norwood and Dan Kaput
LEARNING SPECIALISTS Lauren Bruggeman Carroyl Jones Mary McNamara Kimberly Milano Katie Mooney Tracy Perlstein Ashley Schultz
Marvin McCurry
PRINCIPALS Erin Horne Courtney Britton
Jazmine Romero-Rojas
SPEECH AND LANGUAGE PATHOLOGIST Brooke O’Rourke
STUDENT SUCCESS TEAM COORDINATOR Mary Steingraber
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HNC FACULTY/STAFF DIRECTORY
GRADE 4
GRADE 6
GRADE 8
Hailey Anglin
Jessica Arl (ELA)
Meagan Dimit (Science/STEM)
Eboni Dixon
Ann Carbonetto (Math)
Keth Goodman (Math)
Aime Pasiennik
Kristen Ellison (ELA)
Thom Herbeck (Social Studies)
Beth Quinn
John O’Rourke (Social Studies)
Robert Jasenof (ELA)
Kristin Wenc (Science)
Brianna Zelm (Science)
Steven Ripes (Math)
GRADE 5
GRADE 7
Katie Dougherty (ELA)
Darby Evans (ELA)
Liz Lowery (Social Studies/
Keth Goodman (Math)
Science)
Brittany Haracz (ELA)
Colleen Schroeder (Math)
Steven Ripes (Math)
Kees van der Hout (ELA)
Moira Ryan (Social Studies)
Sydney Van Sickle (ELA) Sarah Vaughn (STEM)
Jamie Scallon (Science/STEM) Kristin Wenc (STEM)
ART Rachel Mason ASSISTANT PRINCIPALS Norma Guzmán Brad Mallers ATHLETIC DIRECTOR Tim Forberg CLINCIAL PSYCHOLOGIST Seth Preminger DIRECTOR OF INNOVATION Sarah Vaughn FRENCH Frank Schaldenbrand GUIDANCE AND SUPPORT COORDINATOR Tiara Damper
HIGH SCHOOL GUIDANCE AND RELIGIOUS EDUCATION COORDINATOR Brigid Cashman LEARNING SPECIALISTS Conor Luck (Grades 7-8) Maggie Madden (Grade 6) Takiyah Olatunbosun (Grades 7-8) Claudia Ramirez (Grade 4) Carla Spinelli (Grade 5) MATH INSTRUCTIONAL COACH Amy Bilek MUSIC Joel DeFayette Diana Gokce
OFFICE MANAGER Myra Luna-Rinconeño PHYSICAL EDUCATION John Demergis PRINCIPAL Lauren Fitchett SCHOOL NURSE Pamela Madura SCHOOL SOCIAL WORKER Alyssa Brescia SPANISH Sandy Morales
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BACK TO SCHOOL NIGHT & OPEN HOUSES Back to School Night & Social and Open Houses are our first opportunity of the new school year to establish a partnership between teachers and parents. Teachers will share milestones as well as what to expect with a global overview. We will host a curriculum night later in the year to showcase student work that connects with curriculum specific to grade levels.
BACK TO SCHOOL NIGHT & SOCIAL: PRESCHOOL & KINDERGARTEN Wednesday, August 28, 6-8 p.m. at the Old St. Patrick’s Campus This parent-only event is an opportunity to meet your child(ren)’s teacher and learn more about our philosophy, routines, and parent partnership. A social will follow. OPEN HOUSES New this year, we will be hosting an Open House at each campus. All students and parents are invited to meet their teachers and learn about classroom logistics before school begins for the day. • Grades K-3 Open House: Tuesday, September 3, 8-9 a.m. at OSP • Grades 4-8 Open House: Wednesday September 4, 8-9 a.m. at HNC * Please note: HNC students will have a regular day of school starting at 8:10 a.m. on Tuesday, September 3. The following Information Booths will be available at Back to School Night and Open Houses:
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Advancement Athletics Program Co-Curricular Program Extended Day Program HandCut Foods (new lunch vendor) IT Department SET Program (Social Emotional Development and Technology Program) Spirit Wear through PGAB
SAVE THE DATE Please save the date for our third annual Curriculum Night. Come learn more about the curriculum during this showcase. Grades 4-8: November 7, 2019
Grades 1-3: November 14, 2019 10
HOMECOMING 2019 In lieu of FunFest, to celebrate our 30th Anniversary, FXW is hosting the below events as part of our Homecoming 2019 weekend. We hope you can join us for one or all of the events. Thursday, September 5: Bears Watch Party Join your fellow FXW families and cheer on the Chicago Bears (or the Green Bay Packers)! Food and beverages will be provided. Stay tuned for more information. Friday, September 6: Back to School Mass at HNC from 9:30 to 10:30 a.m. Friday, September 6: Volleyball Game Come cheer on the Girls’ Volleyball Teams in the HNC Gym. More information to come. Saturday, September 7: HNC Homecoming at Sheridan Park from 9 a.m. to 1 p.m. Come out to Sheridan Park for some food and games while watching our Flag Football teams play throughout the day. We will have bags, ring toss, face painting, a prize station, and more. You will also be able to buy some FXW merchandise.
QUESTIONS? Contact Beth Marcotte, Special Events Manager 312-268-2566 or marcotteb@fxw.org 11
UNIFORMS Kindergarten–8th Grade Uniform Overview FXW OFFICIAL VENDORS Lands’ End landsend.com 800-963-4816; school code: 900057944 Dennis Uniform dennisuniform.com 800-854-6951; school code: G69GV
UNIFORM—BOTTOMS Grades K-4: Girls may wear sailor dresses (Dennis Uniform), navy jumper dresses, skorts, skirts, walking shorts, or dress pants (Lands’ End, French Toast/ Epluno, Dennis Uniform). Blue polo dresses are not part of the FXW uniform. Grades 5-8: Girls may wear navy blue dress pants, walking shorts, or skirts/skorts.
Epluno (includes French Toast merchandise) epluno.com 800-529-5275; no school code required
Girls must wear navy shorts under dresses and skirts.
DRESS UNIFORM—TOPS Long or short sleeve polo style shirt (white or evergreen only).
Grades K-8: Boys may wear navy dress pants or walking shorts (Lands’ End, French Toast/ Epluno, Dennis Uniform).
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Polo style shirts may be plain or have the FXW School logo (Lands’ End, Dennis Uniform and French Toast/Epluno have school logo options).
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FXW’s school logo is the only emblem allowed on polo style shirts.
Sweaters/Vests (optional) (solid evergreen, white or navy blue, with or without School logo). Sweaters and vests are to be worn over uniform shirts. All must be pullover sweater/vests or buttondown sweaters. Sweaters may not have hoods or zippers. EVERYDAY UNIFORM—TOPS The following two styles are permissible: Long or short sleeved polo style shirt (white or evergreen). •
•
Polo style shirts may be plain or have the FXW School logo (Lands’ End, Dennis Uniform and French Toast/Epluno have school logo options). FXW’s school logo is the only emblem allowed on polo style shirts.
Long or short-sleeve t-shirts or sweatshirts must have the FXW logo (white or evergreen).
Form-fitting workout pants, cargo pants, cargo shorts, leggings and capri pants are not to be worn as uniform pants. PE UNIFORM GRADES 7-8 ONLY: All students are required to bring shorts and a t-shirt for class. ACCESSORIES Socks/tights must be solid color: white, navy, black or evergreen. Footless tights and leggings are not approved. Belts: If a belt is worn, it must be a navy, black, or brown belt. Headbands must be a solid color: black, blue, brown, forest green, or white.
You can order uniform clothing in four easy steps: 1. Visit the vendor online 2. Select your purchase 3. After you complete your order, include your school code to ensure you are ordering FXW approved clothing items 4. The FXW logo is optional If you have questions, please call FXW’s official vendors directly.
*You may also purchase plain, long or short sleeve polos and navy bottoms (based on above guidelines) at your local stores, without any emblems on them. *Please note: FXW Spirit Wear is not part of the uniform.
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OSP DROP OFF/PICK UP Old St. Patrick’s Campus Drop Off and Pick Up Procedures DROP-OFF: •
Before school care is available every day at no charge from 7:00-7:35 a.m. Parents must walk their child/ren into the building during this window.
•
For all preschool-Grade 3 students, drop-off takes place from 7:35-7:55 a.m. on Desplaines St. PM preschool drop-off begins at 11:50 a.m. Staff is present outside during this time.
•
On Late Start Wednesday Days ONLY, staff will be present for drop-off from 8:20-8:30 a.m. Before school care is available from 7:00-8:20 a.m. on Wednesdays.
•
If you would like to walk your child into school, you will need to find a legal parking spot. Please do not leave your vehicle unattended in the arrival lane.
•
K-Grade 3 students are expected to be in the classroom at 8:00 a.m. Tardies will be issued after 8:00 a.m.
PICK-UP: There are multiple pick-up times: •
11:00 a.m.—Preschool
•
2:30 p.m.—Preschool with no Kindergarten-Grade 3 carpool/siblings
•
3:00 p.m.—Preschool, Preschool with Kindergarten-Grade 3 carpool/siblings, and Kindergarten-Grade 3
Preschool Pick-Up: •
AM preschool will be dismissed to Desplaines St.
•
All other preschool children and their carpool and/or siblings will be dismissed to Adams St.
•
You will need to temporarily park your car in the first available spot along the curb and collect your child(ren) from their classroom teacher. Teachers will be holding signs with room numbers for your reference.
K-Grade 3 Pick-Up: •
K-Grade 3 students will be dismissed on Desplaines St.
•
You will need to temporarily park your car in the first available spot on the curb. There will be two lanes for cars.
•
Teachers will be holding signs with room numbers for your reference. Collect your child(ren) from classroom teacher.
Bus Service: There are multiple afternoon inter-campus buses that leave from the OSP Campus to the HNC Campus: 3:10 p.m., 4:30 p.m., and 5:30 p.m. Register in the myFXW portal.
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HNC DROP OFF/PICK UP Holy Name Cathedral Campus Drop Off and Pick Up Procedures DROP-OFF: •
For all Grade 4-8 students, arrival takes place between 7:00 a.m. and 8:00 a.m.
•
You can let your student out of the car anywhere on the sidewalk between the Holy Name Cathedral steps and the front entrance of the School.
•
If you need to come into the School, please find a legal parking spot.
•
Please do not leave your vehicle unattended in the arrival lane between 7:30 a.m. and 8 a.m.
PICK-UP: •
Grade 4 and 5 students and extended day pick-ups, dismissal is on State St between Superior St and Chicago Ave. While waiting for your child(ren) to come out: *
Be mindful of the security officers who are directing traffic and follow their lead.
*
So you can better see your child(ren), teachers will bring students down the sidewalk and near the steps of the Cathedral.
*
Always stay in your car and wait for your child(ren) to come to you. Staying in your car allows the parking line to move efficiently without any unattended cars blocking traffic flow.
•
Please be aware of the CTA bus stop at the corner of State St and Chicago Ave and do not block it as the CTA will ticket.
•
If you need to go into the School, please park on the west side of State St or find other legal parking in the area.
•
If you are picking up at a time when you need to sign your child out in the office, and provided it is not during peak pick-up times, please park along the curb and put your hazard lights on.
•
Please stay off your cell phone during pick-up or drop-off.
•
If there is no room to park on the curb, circle around the block until a space becomes available.
•
Do not block the crosswalks.
•
We are enforcing no double parking on State St, as it stops northbound State St traffic and makes it difficult for emergency vehicles from getting to Chicago Ave.
•
For all Grade 6-8 pick-ups, dismissal is on Wabash St between Superior St and Chicago Ave. While waiting for your child(ren) to come out: *
Be mindful of the security officers who are directing traffic and follow their lead.
*
Teachers will bring students to the sidewalk at 3:15 p.m.
*
Always stay in your car and wait for your child(ren) to come to you. Staying in your car allows the parking line to move efficiently without any unattended cars blocking traffic flow.
*
Do not block the crosswalks.
*
You may double park on Wabash but, again, please stay with your car at all times to keep the line moving.
BUS SERVICE: There are multiple inter-campus buses for HNC Students: •
AM OSP to HNC Bus: 7:35 a.m.
•
PM HNC to OSP Bus: 3:40 p.m., 5:00 p.m.
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ATHLETICS FXW’s Athletic Program is an integral part of our commitment to nurturing the whole child. We believe that physical activity promotes mental, physical, emotional, and spiritual wellbeing. The mission of FXW’s Athletic Program is to foster the growth of well-rounded, confident young adults in an age-appropriate manner. Our program emphasizes four key areas: • Social, emotional, and physical development through athletics • Meeting the individual needs of all students • Modeling a learning process that includes self-discipline, respect, success, and failure • Giving all students the opportunity to participate in athletics The Athletic Program, starting in Grade 2, offers students the opportunity to explore competitive sports in a safe way. Trained coaches emphasize sportsmanship, teamwork, integrity and self-discipline while commending individual effort and commitment. We also believe that activities on the playing fields and courts are an extension of the classroom. What you need to know to sign up your child/ren for athletics this year: 1. Registration for athletics is open through Friday, August 9. If you need to drop any Fall or Winter Athletics you can do so by writing Tim Forberg, Director of Athletics, at FXWathletics@fxw.org from August 12 through August 16. To drop any Spring Athletics, please do so by writing Tim from February 10 through 14. 2. Parents with students participating in athletics should read the Athletic Handbook. All information related to offered sports, registration instructions, general schedules, fees, expectations, refund policy, physicals, etc., can be found there. 3. Sports physicals and concussion information can be found in the Athletic Handbook. 4. FXW is proud to partner with Positive Coaching Alliance (PCA), a national nonprofit organization that provides online tools, courses, and workshops to assist in giving youth athletics a positive character building youth sports experience. Information about a fall presentation with PCA is forthcoming.
QUESTIONS? Contact Athletic Director, Tim Forberg 312-466-0700, x2647 or forbergt@fxw.org 15
CO-CURRICULARS AT OSP FXW’s Co-Curricular Programs are designed to provide students with a safe and stimulating environment in which to learn, play, and be active. From athletics to fine arts, students participate and compete in activities that nurture and expand their personal interests. Our commitment to each child’s well-being is fulfilled when their mind, body, and spirit work together. Click here to register via the parent portal through September 5. FALL CO-CURRICULAR PROGRAMS AT OSP Activities will begin the week of September 30 and conclude before the holiday break. Please note dates will vary based on program.
PRESCHOOL
1ST GRADE
2ND & 3RD GRADE
Art
Art
Art (Grade 2 Only)
Drama
Drama
Chess
Chess
Boys Choir, Girls Choir
Coding
Girls Show Choir
Girl Scouts
Coding
Soccer
Drama
STEMLab
Girl Scouts
Violin
Robotics
Yoga
STEMLab
KINDERGARTEN Art Chess Drama Soccer STEMLab Yoga
Violin Yoga
QUESTIONS? Contact Sarina Klein, Co-Curricular Program Director 312-268-2517 or kleins@fxw.org 16
CO-CURRICULARS AT HNC FXW’s Co-Curricular Programs are designed to provide students with a safe and stimulating environment in which to learn, play, and be active. From athletics to fine arts, students participate and compete in activities that nurture and expand their personal interests. Our commitment to each child’s well-being is fulfilled when their mind, body, and spirit work together. Click here to register via the parent portal through September 5. FALL CO-CURRICULAR PROGRAMS AT HNC All activities will begin the week of September 30 and conclude the week of December 2.
Fine Arts Activities
Academic Offerings
STEM Offerings
Band
Academic Test Preparation
Codeslinger
Choir (Grades 4 & 5)
(Grade 8)
Coding with Robots
Comic Club
Debate Team
Digital Media
Cooking Club
Math Team
Makers Space
Drama Troupe
Mentoring Program
Math Lab
Girl Scouts (Grades 4-7)
Math Team (All Grades)
Orchestra
Rubiks Cube Club
Sewing Club Voice and Piano
QUESTIONS? Contact Norma Guzmán 312-268-2556 or guzmann@fxw.org or Stephanie Hagerman 312-268-2507 or hagermans@fxw.org 17
PRESCHOOL TRANSITION Parents and preschool children are invited to transition visits to meet teachers and new classmates and to explore their classroom in a small group setting.
SAVE THE DATE: BACK TO SCHOOL NIGHT & SOCIAL Wednesday, August 28, 6-8 p.m. at the Old St. Patrick’s Campus This parent-only event is an opportunity to meet your child(ren)’s teacher and learn more about our philosophy, routines, and parent partnership. A social will follow.
PRESCHOOL TRANSITION VISITS Parents will be invited to sign up for their preferred visit time in late August.
5-Day Full Day Programs: Classes meet Monday through Friday, 8:00 a.m.–2:30 p.m. 3-Day Full Day Programs: Classes meet on Tuesday, Thursday, and Friday, 8:00 a.m.–2:30 p.m. • Tuesday, September 3
Transition visit 9:00-9:45 a.m. (half of Year 1 students/parents)
Transition visit 10:00-10:45 a.m. (half of Year 1 students/parents) Transition visit 11:00-11:45 a.m. (Optional for Year 2 students/parents)
• Wednesday, September 4
First day of school for 5-Day Programs (Late Start Wednesday) 8:30 a.m.-2:30 p.m. (Extended day program begins for those children
registered)
• Thursday, September 5
First day of school for 3-Day Programs 8:30 a.m.-2:30 p.m. (Extended day program begins for those children registered)
AM & PM Preschool: Classes meet Monday through Friday (3 hours) • Tuesday, September 3
Transition visit 9:00-9:45 a.m. (half of Year 1 AM students/parents)
Transition visit 10:00-10:45 a.m. (half of Year 1 AM students/parents) Transition visit 11:00-11:45 a.m. (Optional for Year 2 AM students/parents)
• Tuesday, September 3
Transition visit 12:15-1:00 p.m. (half of Year 1 PM students/parents)
Transition visit 1:15-2:00 p.m. (half of Year 1 PM students/parents) Transition visit 2:00-2:45 p.m. (Optional for Year 2 PM students/parents)
• Wednesday, September 4
First day of school for both AM and PM preschoolers
AM hours - 8:30-11:00 a.m. (Late Start Wednesday) PM hours - 12:00-3:00 p.m. (Extended day program begins for those PM children registered)
2-Day Full Day Programs: Classes meet on Monday and Wednesday, 8:00 a.m.–2:30 p.m. • Wednesday, September 4 Transition visit 8:30-9:15 a.m. (half of Year 1 students/parents) Transition visit 9:30-10:15 a.m. (half of Year 1 students/parents) Transition visit 10:30-11:15 a.m. (Optional for Year 2 students/parents)
• Monday, September 9
First day of school 8:00 a.m.-2:30 p.m. (Extended day program begin
for those children registered)
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PRESCHOOL TIPS Tips for New Preschool Parents Welcome to FXW! Below are some insider tips shared by first-year preschool parents. DROPOFF/PICKUP LOGISTICS •
On Late Start Wednesdays, you can still drop your child off at the regular time and have them join before-school-care.
•
Check the In the Loop school newsletter to confirm preschool days-off because they sometimes differ from the big kids, especially around parent-teacher conferences.
•
If you ever use Uber to drop your kids off, the best place to get out is on Adams St west of Desplaines St (don’t drive in or in front of the car drop-off line).
•
If you have some time between drop-off and the start of a school meeting or activity, check out Big Shoulders Coffee (Jackson Blvd) or the Department of Coffee and Social Affairs (Madison St).
•
A fun park to walk to after pickup is Mary Bartelme Park.
ACTIVITIES •
The school masses generally do not include preschoolers. Instead, preschoolers have their own prayer services, which are adorable (you will probably want to make an effort to attend!).
•
Similarly, the preschool events and parties are really interactive and fun for parents to attend. Your room parents will reach out with more information.
•
Living the Legacy, FXW’s community service program, is a great way to get involved. Do not feel like you need to participate in every activity; instead, pick the preschool-appropriate ones like the Thanksgiving placement making event.
•
The OSP News at the end of the In the Loop school newsletters relate to the Old St. Patrick’s Church, NOT the FXW OSP school campus.
•
Start looking at summer camps in February! FXW has a great summer program (Camp Jaguar) and some teachers offer summer enrichment courses.
•
Feel free to coordinate with your room parents to plan parents/mothers/fathers nights out to get to know the other parents in your child’s class.
OTHER TIPS AND TRICKS •
The Old St. Patrick’s Campus (for grades Preschool-Grade 3) is commonly referred to as OSP. The Holy Name Cathedral Campus (for Grades 4-8) is commonly referred to as HNC.
•
There will be an option to contribute to a holiday and end-of-year staff appreciation gift fund in lieu of individual teacher gifts.
•
To help prevent lice, check your child’s head weekly.
•
Fillable thank-you cards make writing thank you cards much easier.
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LIVING THE LEGACY The Frances Xavier Warde School honors our namesake, Mother Frances Xavier Warde. A sister of Mercy from Ireland, Mother Warde came to Chicago to serve the neediest communities. Through our Living the Legacy program, students and their families continue this dedication to service by helping those in need throughout the Chicagoland area. FXW partners with Chicago-area organizations to offer service opportunities throughout the year. Some of our community partners include: • Big Shoulders (Maternity BVM, St. Malachy, St. Agnes, Academy of St. Benedict the African) • Bishop Conway • Blessings in a Backpack • Catholic Charities • Catholic Extensions
• Little Brothers-Friends of the Elderly • Madonna House • Mary and Joseph Homeless Shelter • Mercy Home for Boys and Girls • Misericordia • Mission of Our Lady of the Angels
• Chicago Collegiate Charter School
• NICU at Ann and Robert H. Lurie Children’s Hospital
• Cradles to Crayons
• North Lawndale College Prep
• Fourth Presbyterian Church
• Operation Gratitude (Veterans)
• Gary Comer Youth Center
• St. Eulalia
• Great Lakes Alliance
• St. Mary’s Little Sisters of the Poor
• Green Day
• The American Red Cross of Chicago & Northern Illinois
• Heartland Alliance (Hollywood House, FarmWorks, Human Care Services)
• The Clare
• Jesse Brown VA Hospital
• The Night Ministry
• Lakeview Pantry (Sheridan Home)
• Upcycling Colors
From our youngest preschoolers to our 8th graders—everyone participates! If you would like to learn more about Living the Legacy, please join us on Monday, September 16 at 8:15 a.m. in the Old St. Patrick’s Campus cafeteria.
QUESTIONS? Contact Beth Amatangelo LivingtheLegacy@fxw.org 20
PARENTS AT THE HEART (PATH) MISSION Parents at the Heart (PATH) is a parent-run committee, which supports the mission of FXW by working with faculty, staff, and families to enhance and encourage spirituality through personal support and community-building events. PATH also provides an opportunity for children and parents to utilize their resources and talents to help others within the FXW community. PARTICIPATION We welcome all parents at both FXW campuses to participate in the many activities that PATH offers throughout the year. Parents can also volunteer to be a class representative or a general committee member. Sign ups will be available in the first In the Loop. PATH representatives work with the teachers in their child’s class to organize support to families during times of illness, death, births and any life-altering event where the family could use a Good Samaritan. All PATH representatives and committee members are invited to meetings throughout the year and receive information about volunteer opportunities for PATH events.
EVENTS GRANDPARENTS’ AND SPECIAL FRIENDS’ DAY November 20, 2019 (Pre 2-Day and PM) November 22, 2019 Each November, we host over 500 grandparents at the OSP Campus, sharing in crafts, activities and special presentations to grandparents and special friends. Afterwards, we hold a Mass of Thanksgiving at Old St. Patrick’s Church.
MARDI GRAS February 25, 2020 PATH’s Mardi Gras celebration is a lively evening of community, friendship, and of course, lots and lots of beads! Music, dancing, face painting, and crafts add to the festivities.
MOTHER’S DAY LUNCHEON May 7, 2020 This lovely event celebrates Mothers’ Day, honoring mothers in the FXW community. FXW mothers are invited and encouraged to bring the other women in their lives for a relaxing luncheon in celebration of motherhood, inspiring mothers and mother figures.
CEREMONY OF RECOGNITION & GRADUATION RECEPTION May 29, 2020 The Ceremony of Recognition is an event where students from the graduating class are recognized for their service to the community. This event is followed by the Graduation Reception to celebrate our new graduates and their families.
SUMMER MOVIE NIGHT July 2020 PATH’s summer event “Summer Movie Night” will feature a family-friendly movie in a relaxed setting at OSP. New and returning families are invited to an evening of entertainment and friendship.
QUESTIONS? Contact Jessica Hernandez and Jenae Sanchez path@fxw.org 21
PARENT GROUP ADVISORY BOARD (PGAB)
Every parent with a child enrolled at FXW is a member of the Parent Group Advisory Board (PGAB). The purpose of the PGAB is to promote school spirit and provide volunteer support. Each program has specific events, with parents serving as Committee Chairs for a two-year term. Parent volunteers coordinate many events and programs throughout the school year to serve our school community, including:
STAFF APPRECIATION
COMMUNITY BUILDING
End-of-Year Bonus
Book Swap
Holiday Gift Fund
Grade-Level Parent Socials
Spring Staff Luncheon
Uniform Swap
SCHOOL SUPPORT
OTHER VOLUNTEER OPPORTUNITIES
Book Fairs
Art (OSP)
Merchandise (Spiritwear)
Library (OSP)
Room Parents (For those interested in serving as a Room Parent, a survey will be sent to all families in August)
Lunch (OSP) Merchandise Sales Office Support
Getting involved is simple! Announcements for volunteer opportunities are posted in In the Loop, along with links to sign up.
QUESTIONS? Contact PGAB Co-Chairs Rana Stino or Alicia Nayak pgab@fxw.org 22
ADVANCEMENT Through campaigns, special events, and grants, FXW’s Advancement Department manages fundraising initiatives for the School and for the Children at the Crossroads Foundation (CATC). Parent participation plays an integral role in the success of these programs. There are shortand long-term volunteer opportunities associated with these efforts, including: FXW FUND: SEPTEMBER 30-NOVEMBER 1, 2019 The FXW Fund helps support the daily needs of our School and helps to ensure the success of our mission. You can get involved by serving as a class ambassador, weekly cheerleader, or on the Thank You Squad. 30TH ANNIVERSARY CELEBRATION: NOVEMBER 1, 2019 This year FXW will be celebrating its 30th Anniversary! We will be hosting an event to celebrate this incredible milestone for our School from 8-11 p.m. on Friday, November 1, 2019 at the Four Seasons (120 E Delaware). All proceeds from the event will benefit CATC. Stay tuned for more information. GALA: FEBRUARY 22, 2020 Revenue generated by this community-wide celebration, which includes exciting silent and live auctions, supports general school operations and FXW’s portion of scholarship commitment. There are many opportunities for volunteer participation: serve on a planning sub-committee, assist with administrative tasks in the Advancement Office, work on data entry related to the auction and to attendance, sell raffle tickets, assist with day-of events, including set-up, registration, tear down and clean up, and post-event assistance with auction item distribution. Look out for updates and volunteer opportunities from the Advancement Office in In the Loop.
WHO’S WHO ON THE ADVANCMENT TEAM Sarah Frick Director of Advancement fricks@fxw.org
Beth Marcotte Special Events Manager marcotteb@fxw.org
Contact Sarah for general questions about advancement and major gifts.
Contact Beth for questions about special events and sponsorships.
Danielle Kelly Associate Director of Advancement kellyd@fxw.org
Rosie McCarty Communications Coordinator mccartyr@fxw.org
Contact Danielle for questions about FXW Fund, alumni efforts, and sponsorships.
Contact Rosie for questions about communications and social media.
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CHILDREN AT THE CROSSROADS FOUNDATION (CATC) Children at the Crossroads Foundation (CATC) was created in 1990 on the belief that economic circumstances should not preclude any eager and capable child from receiving a quality education. The Foundation seeks to enrich our community by significantly improving the academic achievement, self-esteem, and life opportunities of school children by offering need-based scholarship support to students attending FXW. Over the last 29 years, CATC has awarded over $15 million in needbased scholarships to nearly 700 FXW students. However, all FXW students—whether they receive a scholarship or not—benefit from being a member of this special community filled with a diversity of backgrounds, perspectives, and experiences. The FXW Advancement Department organizes many events and initiatives through the school year that benefit CATC, including:
SCHOLARSHIP DINNER: MAY 8, 2020 The annual Scholarship Dinner provides funding for scholarships for students to attend FXW. This is a wonderful event with more than 400 guests who gather in celebration and support to ensure that eager and capable children receive a quality education. ILLINOIS INVEST IN KIDS ACT The Illinois Invest in Kids Act allows state income tax credits for individual and corporate tax payers who make authorized contributions to a Scholarship Granting Organization (SGO). CATC is an approved SGO under the Act. Please contact Sarah Frick for more information.
QUESTIONS? Contact Sarah Frick, Director of Advancement 312-268-2567 or fricks@fxw.org 24
MAGGIE DALEY SPEAKER SERIES In addition to providing an outstanding education for our students, The Frances Xavier Warde School is also committed to offering learning opportunities for parents, education professionals, and the community at large. Our Maggie Daley Speaker Series provides an ideal forum for us to discuss and explore issues that are vital to our school community and to our city and our world. The focus of these conversations is not on academic achievement per se, but rather on the many factors that helps us to shape confident servant leaders, lifelong learners, and conscientious citizens. In particular, we have focused and will continue to focus on fostering: •
Social-Emotional Learning, including persistence and responsibility, executive functioning, and self- and social-awareness
•
Diversity, Equity, and Inclusion, including best practices for creating a truly pluralistic community
•
A Healthy Family Life, including strategies for navigating technology and social media
This year, we are excited to welcome the following speakers:
ROSALIND WISEMAN Educator on Ethical Leadership & Parenting and Social Media Expert Tuesday, October 22, 2019 | 7 p.m. HNC Auditorium *Event put on in partnership with the FXW SET Program
EUGENIA CHENG Scientist in Residence at the School of the Art Institute of Chicago and Author of The Art of Logic: How to Make Sense in a World that Doesn’t Spring 2020 | HNC Auditorium
Please look out for more information regarding the Maggie Daley Speaker Series events as they get closer.
25
SOCIAL EMOTIONAL DEVELOPMENT AND TECHNOLOGY (SET) PROGRAM Dear Families, We look forward to seeing you in a few weeks for the start of school. As you look to September, you are invited to learn more about our Social Emotional Development and Technology (SET) Program. SET is an outreach program that brings discussions and resources to our FXW families through presentations, grade-level coffee talks, book discussions, and a resource library. We encourage you to participate in these talks and presentations over the course of the year. The SET Program, now in its fourth year, is the collaboration of FXW’s Director of Innovation, Library and Media Specialist, Social Worker, and Psychologists. The program represents our commitment to the charisms by engaging the FXW community to foster balanced technology practices that support optimal learning, healthy relationships, and emotional well-being. FXW SET events for the 2019-20 school year will focus on: •
Helping students develop a healthy and respectful approach to relationships in both the physical and digital spaces we use, as we interact and communicate with each other.
•
Providing opportunities that invite ongoing discussions between school and home, between teachers and parents, and between teachers and students.
•
Offering a teen panel discussion and grade-level specific parent coffees. Specifically, we would like to invite you to our Maggie Daley Speaker Series Event with Rosalind Wiseman on October 22, 2019 at 7 p.m. Look to In The Loop throughout the year for these dates and mark your calendars to join us!
Please take time to check out all the information on the SET Program page on the FXW website. Additionally, we encourage families to speak with their children about internet rules, expectations, and boundaries at home, particularly since 5th-8th graders will be bringing devices home. Our SET Program resource library, located on the FXW website, includes sample device contracts and a customizable family media contract. These contracts are good starting points for family discussions about device use, internet use, and participation in social media sites and apps. Look to our page for information on trending topics of interest, our resource library, and our events calendar. We look forward to seeing you at SET events and to the start of a great school year! Sincerely, Sarah Vaughn, HNC & OSP Director of Innovation Alyssa Brescia, HNC Social Worker Seth Preminger, HNC Clinical Psychologist Lisa Lombard, OSP Clinical Psychologist Andrew Miller, OSP School Psychologist Ashley Weaver, OSP Library and Media Specialist
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VOLUNTEER REQUIREMENTS Anyone interested in volunteering for FXW must comply with the Archdiocese of Chicago Protecting God’s Children requirements for volunteers. This includes attending Virtus Training, signing the Code of Conduct form, registering for CANTS (Child Abuse and Neglect Tracking System), and undergoing a background check. The requirements for volunteering apply to individuals who chaperone field trips, coach, moderate a club, assist in the lunchroom, gym or classroom, or participate in other volunteer opportunities. Anyone who wants to volunteer (parents, guardians, family members, friends, community members) are required to comply as follows: REQUIREMENTS FOR ALL NEW PARENTS, GUARDIANS, AND CAREGIVERS: 1. VIRTUS TRAINING Virtus Training is offered several times a month at various locations. Upcoming and available sessions are posted at virtusonline.org. Go to “First Time Registrant,” “View a List of Sessions,” and select “Chicago, IL (Archdiocese)” as the organization. Sessions can be found in both English and Spanish. You must register online for a session that works for you. 2. BACKGROUND CHECK (ONE TIME ONLY) The Background Check is completed online by visiting the Archdiocese of Chicago’s page here. Create a User ID and password, and follow the website prompts as directed. ALL PARENTS, GUARDIANS, AND CAREGIVERS MUST COMPLETE THE TWO FORMS BELOW ANNUALLY: 1. CANTS (Child Abuse and Neglect Tracking Form) The Child Abuse and Neglect Tracking System Form (pg 32) is included in this Welcome Kit. This single page must be completed and returned to school. Please do not mail or e-mail to DCFS. Please return this form to the front office. 2. CODE OF CONDUCT The Volunteer Code of Conduct (pgs 28-30) is also included with this Welcome Kit. The acknowledgement form (pg 31) must be completed and returned to school. Please return this form to the front office. After you have completed Virtus Training, the Code of Conduct, CANTS, and Background Check, please turn the following applicable documents in one package to the HNC or OSP office: • Virtus Certificate of Completion • Signed CANTS Form • Signed Code of Conduct • Background Check Certificate of Completion We appreciate your time and attention to this matter. Having all volunteers comply with these requirements allows us to ensure our goal of keeping all students safe.
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VOLUNTEER REQUIREMENTS Code of Conduct for Volunteer Personnel As someone who volunteers with young people and/or vulnerable adults, I will maintain a professional role and be mindful of the trust and power I possess as a volunteer to young people and vulnerable adults. To achieve this, I WILL NOT: Touch a minor or vulnerable adult in a sexual way or other inappropriate manner. Be alone with a minor or vulnerable adult in a residence, rectory, sleeping facility, or any other closed room. Share a bed with a minor or vulnerable adult. Take an overnight trip alone with a minor or vulnerable adult. Acquire, possess or distribute pornographic images of minors under the age of 18. Introduce sexually explicit or pornographic topics, vocabulary, music, recordings, films, games, websites, computer software or entertainment to a minor or vulnerable adult. Provide alcohol, cigarettes or controlled substances to a minor or vulnerable adult. Use, possess, or be under the influence of illegal drugs. Use alcohol when engaged in ministering to a minor or vulnerable adult. Engage in physical discipline for behavior management of minors or vulnerable adults. Humiliate, ridicule, bully, or degrade another person.
Measures to Aid Observance of the Code of Conduct To help me keep the promises in the Code, I WILL: Report any suspected child abuse or abuse of a vulnerable adult to the proper authorities. Avoid physical contact when alone with a minor or vulnerable adult. Physical contact with minors or vulnerable adults can be misconstrued, especially in private settings. Avoid overnight stays with a minor or vulnerable adult unless there is another adult present in a supervisory role. Avoid providing overnight accommodations for minors or vulnerable adults in private residences or rectories. 28
VOLUNTEER REQUIREMENTS Avoid driving alone in a vehicle with a minor or vulnerable adult. Assume the full burden for setting and maintaining clear, appropriate physical and emotional boundaries in all ministerial relationships. Refrain from giving expensive or inappropriate gifts to a minor or vulnerable adult. Avoid meeting privately with minors or vulnerable adults in rooms, offices, or similar areas where there is no window or where the door cannot remain open. If oneon-one pastoral care of a minor or vulnerable adult is needed (e.g. Sacrament of Reconciliation) avoid meeting in isolated locations. Exercise caution in communicating through e-mails or the internet. Only share work/ ministry related e-mail addresses with minors and vulnerable adults. Do not participate in chat rooms with minors or vulnerable adults. Ensure that all activities (extra-curricular, catechetical, youth ministry, scouting, athletics etc.) for which you are responsible have been approved in advance by the appropriate administrator. Have an adequate number of adults present at events. A minimum of 2 adults in supervisory roles must always be present during activities for minors and vulnerable adults. Release young people only to parents or guardians, unless the parent or guardian has provided permission allowing release to another adult. Avoid taking minors and vulnerable adults away from the parish, school, or agency for field trips, etc. without another adult present in a supervisory role. Obtain written parental/guardian permission before such activities. Permission slips should include the type, locations, dates, and times of the activity and emergency contact numbers.
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VOLUNTEER REQUIREMENTS Practical Suggestions These are some practical suggestions for identifying permissible and impermissible conduct.
Conduct that May Be Permissible Appropriate affection between Church personnel and minors and vulnerable adults constitutes a positive part of Church life and ministry. Nonetheless, any touching can be misunderstood and must be considered with great discretion. Depending on the circumstances, the following forms of affection are customarily (but not always) regarded as appropriate. • Verbal praise
• Sitting beside small children
• Handshakes
• Kneeling or bending down for hugs from small children
• “High-fives” • Pats on the shoulder or back • Hugs (brief)
• Holding hands during prayer • Pats on the head when culturally appropriate
• Holding hands while walking with small children
Conduct that is NOT Permissible Some forms of physical affection have been used by adults to initiate inappropriate contact with minors. In order to maintain the safest possible environment for minors and vulnerable adults, the following are examples of affection that are NOT TO BE USED: • Inappropriate or lengthy embraces • Kisses on the mouth • Holding minors over four years old on the lap • Touching buttocks, chest, legs or genital areas • Showing affection in isolated areas such as bedrooms, closets, staff-only areas or other private rooms • Wrestling or tickling minors or vulnerable adults • Piggyback rides • Any type of massage given by minor to adult, or by adult to minor. • Any form of unwanted affection • Compliments that relate to physique or body development 30
Code of Conduct Acknowledgement Form Employees and Volunteers Parish/School/Agency Date
I have received a copy of the Code of Conduct for Employee and Volunteer Personnel. I have read and understand this Code of Conduct, and I agree to abide by it. I have also read and understand the “Measures to Aid Observance of the Code of Conduct” and the “Practical Suggestions” and will employ them to help me observe the code of conduct. A violation of this code can result in disciplinary action, up to and including termination and/or removal from ministry.
Signature
Print Name
Position
The signed Code of Conduct Acknowledgement Form shall be kept in employee personnel files at the agency/parish/school or in a general volunteer file at the agency/parish/school
Please return this completed form to the FXW Front Office at either OSP or HNC.
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Illinois Department of Children and Family Services AUTHORIZATION FOR BACKGROUND CHECK
Child Abuse and Neglect Tracking System (CANTS) For Programs NOT Licensed by DCFS NOTE: Do not use this form if you are an applicant for licensure or an employee/volunteer of a licensed child care facility. Please contact your licensing representative. Name: ________________________________________________________________________________ Last First Middle Date of Birth: _____________
Gender (circle): Male
Female
Race: _________________
Current Address: _____________________________________________________________________ Street/Apt. City: _____________________________ State: ___________________ Zipcode: ________________ Parish/School/Agency: _______________________________________________
Your Position (Circle One): Priest
Deacon
Religious Order
Lay Employee
Volunteer
List all addresses at which you have resided in the past five years:
List maiden name and/or all other names by which you have been known: (last, first, middle)
I hereby authorize the Illinois Department of Children and Family Services to conduct a search of the Child Abuse and Neglect Tracking system (CANTS) to determine whether I have been a perpetrator of an indicated incident of child abuse and/or neglect or involved in a pending investigation. I further consent to the release of this information to the agency listed below. ______________________________________________________________________________________ Signature Date Archdiocese of Chicago Jan Slattery 835 N Rush St. Chicago, IL 60611
(Agency Name) (Contact Person) (Address) (City/State/Zip) Mail this request to: Department of Children and Family Services 406 E. Monroe – Station #30 Springfield, IL 62701 DCFS
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myFXW PARENT PORTAL Dear FXW families, Before the year begins, we ask you to login and become familiar with the systems we use at FXW. In this guide, you will find important information about our myFXW parent portal, powered by Veracross; our Learning Management System, Canvas (Grades 5-8); and our electronic medical records system, Magnus Health. We have created this guide to assist you in the completion of the following steps which need to be completed before the school year begins: Update your profile information (check addresses, emails, phone numbers for accuracy). Set your directory visibility preferences. Set up your emergency and pick up contacts. Register for Fall Co-Curricular programs and Athletics. Check your AutoPay credit card or checking account for accuracy. Accept school permission slips and policies electronically: 1. Student and Parent Handbook Acknowledgement Form 2. Athletic Handbook Acknowledgement Form 3. Year-long permission form for parks and intercampus travel Please take time to read this entire guide so that you are logged into our systems and ready to go. If you have additional questions, please contact Jomar McDonald, Director of Information Technology, at mcdonaldj@fxw.org or 312-268-2564.
We look forward to another great year! FXW IT Team
Jomar McDonald
Director of Information Technology
Sarah Vaughn
HNC & OSP Director of Innovation
Madeleine Cieslak
Manager of Information Systems
David Mitchell
Systems Administrator
Steven Keiser
Technical Support Analyst
Alex Kuppler
Technical Support Analyst/Digital Communications Associate
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myFXW PARENT PORTAL myFXW Parent Portal (Powered by Veracross) Our myFXW portal has up-to-date information on school events and activities, family and staff directories, tuition invoices and payments, links to school systems such as Magnus Health and Canvas, fundraising events and donation information, online registrations for cocurricular programs and athletics and important forms and documents. To access the portal to go to https://www.fxw.org and click on myFXW at the top.
Fill in the fields for your username and password. For forgotten passwords, click the Can’t access your account? link on the login page for assistance.
Once logged in, you should see the parent portal Dashboard. Become familiar with the navigation options.
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myFXW PARENT PORTAL DASHBOARD The parent portal Dashboard includes a list of your children, the week’s calendar, and quick links to school resources. Below are some quick pointers for navigating the Dashboard. 1. Classes and Reports is where you’ll find your children’s classroom blogs in Preschool4th Grade. 2. Canvas is where you’ll find classroom announcements and assignments in 5th-8th grades. 3. My Calendar contains all events pertinent to your household. 4. School Calendar (under the Calendars dropdown in the navigation menu) lists all school events. 5. Billing is where you can view and pay invoices as well as manage your AutoPay account info.
HOUSEHOLD PROFILE UPDATE Click the Update Family Profile link. Once at the Household Profile Update page, review all sections for accuracy. At the beginning of each school year or if you have updates to your family information during the year, go to the My Information button and make the necessary updates. All families must verify their information before the beginning of the school year.
DIRECTORIES Families can search our family directories by criteria or see lists by homeroom and grade level.
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myFXW PARENT PORTAL Canvas Canvas is our Learning Management System used for students in Grades 5-8 only. Teachers for these grades will post daily homework assignments in Announcements. Homework will not be posted after 4:00 p.m. every week night, and students will have assignments written in their assignment notebook. Please note parents and students will not receive a notification about homework unless they go into Notifications in Canvas and choose to have an update sent (for directions see Setting Up Notification Preferences in Canvas on the next page). To access FXW’s Canvas Site on the web, go to www.fxw.org/login and click the Canvas icon. ACCESSING CANVAS ON A LAPTOP OR DESKTOP The following information will be helpful to you when you access Canvas on a laptop or desktop computer. As of June 2019, Canvas supports the following desktop browsers and Flash versions: • Internet Explorer 11 (functional support) • Edge 42 and 44 • Chrome 73 and 74 • Safari 11 and 12 • Firefox 65 and 66 • Flash 31 and 32 (for recording or viewing audio/video and uploading files) The most up-to-date information on supported browsers can be always be found at https://goo.gl/jqtAzY *Some supported browsers may still produce a banner stating, “your browser does not meet the requirements for Canvas.” If you have upgraded your browser but you are still seeing the warning banner, try logging out of Canvas and deleting your browser cookies. CANVAS MOBILE APPS We do not recommend the use of the Canvas iOS or Android apps as they provide very limited visibility. Canvas is best experienced on the web using a PC or Mac. LOGGING INTO CANVAS THROUGH A WEB BROWSER Go to www.fxw.org/login and click the Canvas icon. You should be automatically signed into Canvas, if not, a log in box will appear (see right). Once logged-in, select “Courses” in the global navigation bar. Choose from the list 36
myFXW PARENT PORTAL SETTING UP NOTIFICATION PREFERENCES IN CANVAS By default, Canvas will not send email notifications. To receive notifications from Canvas, you will have to opt in. Here’s how to set up these notifications to your liking: 1. Log into Canvas through a web browser on a laptop > go to Account (upper left-hand corner) > Notifications
2. Add your desired way(s) to be notified.
3. Click on the Notifications tab on the left-hand navigation bar.
4. Set the frequency of your notifications by clicking on your chosen tab by Announcements and Grades. For example, to get a daily summary of homework postings, choice the daily option to the side of Announcements. Note, daily summaries are sent out by Canvas anytime between 5:006:00 p.m. You may modify these settings at any time.
1. 2. 3. 4.
Notify me right away Send a daily summary Send weekly summary Do not send me anything
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myFXW PARENT PORTAL SETTING UP NOTIFICATION PREFERENCES IN CANVAS By default, Canvas will not send email notifications. To receive notifications from Canvas, you will have to opt in. Here’s how to set up these notifications to your liking: 1. These are your preferences. You may select how you want to receive announcements (email or text message), and how often you want to receive them. If you do not change anything, you will not receive notifications. 2. While we understand that you will select the preferences that best meets your needs, we do recommend using the following settings: • Leave all notification preferences except for Announcements set to Do not send me anything. • Set Announcements to Daily Summary (one notification sent between 5:00-6:00 p.m. each evening that is a summary of all announcements posted that day) or to Notify me right away (you will receive a notification each time an announcement is posted—this could be several times during the day). • Set Grading to your personal preference. 3. Your setting notifications will apply to all of the courses your children are enrolled in. It is not currently possible to set up different notification levels for each class or for each student. 4. For more detailed directions on setting notifications visit the Canvas Help Center.
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myFXW PARENT PORTAL Magnus Health Magnus Health is a web-based electronic medical records system providing FXW with secure storage and up-to-date student health information. You will use Magnus Health to submit required medical forms and report information on your student’s allergies and medications. LOGGING IN TO MAGNUS HEALTH 1. Your myFXW username and password are the same for Magnus Health. 2. To log into Magnus Health after setting up your myFXW account, login to myFXW at https:// www.fxw.org/login and click the Magnus Health icon. You will be directed to the FXW specific Magnus Health login page. Use your myFXW username and password to log in. 3. Once into Magnus Health, you will see each of your students listed on the Front Desk.
4. Clicking on the Complete now tab for each student will bring you to the student health tracker page.
The Student Health Tracker page has a list of all medical documents you must provide by the specified deadline. For your reference, this list is also included below. Please read about each requirement carefully as some documents will require a physician’s signature. 39
myFXW PARENT PORTAL LIST OF REQUIRED DOCUMENTS FOR FXW STUDENTS 1. Vital Health Record (all students) 2. State of Illinois Certificate of Child Health Examination Form including the Health History (New Preschool students, all Kindergarten and Grade 6 students and new students in Grades 1-8) 3. Immunizations (New Preschool students, all Kindergarten and Grade 6 students and new students in Grades 1-8) 4. Dental Examination Form (Kindergarten students, Grade 2 and Grade 6 students and new students entering Grade 2 or Grade 6) 5. Eye Examination Form (Kindergarten students and new students in Grades 1-8 enrolling in an Illinois school for the first time) 6. Pre-Participation Sports Physical including the Concussion Information Sheet (required for all students in Grades 4-8 if participating in a school sport) 7. Medication Authorization Form (required for all prescription and over-the counter medications administered at school) 8. Parent/Guardian Permission Form (required for all prescription and over-the-counter medications administered at school) 9. Asthma Action Plan (if applicable) 10. Food Allergy Action Plan (if applicable) 11. Diabetes Action Plan (if applicable) 12. Seizure Action Plan (if applicable) Certain forms are completed online, and other forms must be downloaded, printed out, completed by you or your doctor, and then sent back to Magnus. Important note: A cover sheet prints out with each of these documents and must accompany each document when returned to Magnus. This cover sheet tells Magnus how to electronically file the document, identifying the student to whom they belong. To return these documents you have three options—choose whichever is most convenient for you: 1. You can mail them to Magnus 2. You can fax them to Magnus 3. You can scan and then upload them to Magnus QUESTIONS To access support options, click the on the “Need Help?” tab in the upper right-hand corner of your screen at any time for links to support documents, a step-by-step video, email, etc. Due to the sensitivity of this information, it is best you send the
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HANDCUT FOODS IS THRILLED TO JOIN THE FRANCES XAVIER WARDE SCHOOL AS YOUR FOOD SERVICE PARTNER STARTING SUMMER 2019! Founded in 2014, HandCut Foods is a Chicago-based food service and management company focused on responsible sourcing, from-scratch cooking, and customized programming. We view food service as an integrated part of the educational experience. We aim to provide our communities not only with fresh meals and snacks they look forward to eating every day, but also with information around nutrition, cooking techniques, sustainability, and culture.
OUR APPROACH Responsible Sourcing The quality of our meals stems from the quality of our ingredients. We begin with whole, fresh foods sourced from Midwestern farms and other producers we trust. We’ve built strong relationships with our providers—ranchers who practice ethical raising, farmers who grow and harvest naturally, and millers who minimally process their grains. Sourcing locally and seasonally reduces our ecological footprint by minimizing our “food miles”—the distance traveled from harvest to plate.
From-Scratch Cooking Our chefs craft each dish using classic cooking techniques, whether they’re simmering fresh chicken stock, braising beef, sautéing seasonal vegetables, or kneading bread. Though most of our meals and snacks are made and consumed within the same day, we also extend the seasons through preservation programs that include pickling, fermenting, jamming, and dehydrating. Cooking from scratch allows our chefs total control over our food’s flavor, appearance, allergen content, and nutritional profile.
Community-Driven Programming With exceptional food and warm hospitality as our baseline, we design our offerings around the unique service requirements and educational goals of each community. Outside of the cafeteria, we love to partner with students and teachers on curriculum tie-ins related to food and nutrition. We value all ideas and welcome ongoing feedback through online surveys, focus groups, and visits to the cafeteria.
June 2019
handcutfoods.com
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OUR COMMISSARY Our goal is to serve our handmade food as close to the time it was prepared as possible. We are excited to partner with The Frances Xavier Warde School and to set up shop in Holy Name Cathedral Campus's kitchen, where we will cook meals for both school campuses daily. For additional support, we will make use of our custombuilt, 5,000-square-foot commissary kitchen (we call it “Base Camp”) in Chicago’s Bucktown neighborhood. Customers and partners are always welcome to stop by for a tasting and to see our chefs in action!
OUR TEAM Our people are the key to our success. The HandCut Foods team holds a wealth of experience spanning fine dining, corporate food service, event planning and catering, food manufacturing, dietetics, and education. We invest in our employees, spending time to develop their technical skills, creativity, and overarching passion for responsible food.
MENUS & ORDERING HandCut Foods will use My Meal Order to communicate upcoming
menu
offerings
and
dietary
information
with families, and to collect orders. Families can pay for selected food services via credit card or ACH using their secure customer login. Stay tuned for additional instructions about setting up your My Meal Order account and placing orders for the 2019–2020 school year.
QUESTIONS OR COMMENTS? WE WANT TO HEAR FROM YOU! Contact the HandCut Foods team at fxw@handcutfoods.com June 2019
handcutfoods.com
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