WELCOME PACKET 2020-2021
Dear FXW Families, We hope you are enjoying your summer. As we trust you know, FXW is committed to and will be ready for a safe and smart start as we return to campus on Tuesday, September 8. Our decision to pivot from full enrollment to providing a hybrid schedule was contingent on several factors, including but not limited to: recent information and research on the greater emphasis of physical spacing, the latest public health guidelines, and the input of our task teams, families and faculty. We are confident we can do this if each of us adheres to the proper protocols such as wearing a mask, being mindful of our spacing within the classroom, practicing good hygiene, and our faculty and staff having the proper protective equipment. Without fail, our plans have prioritized the health and well-being of our faculty and students. While our belief remains that in-person learning is best for both students and faculty, and as the COVID-19 statistics are ever-changing in Chicago and Illinois, we will not compromise the health and well-being of our students or faculty. We believe pivoting to our alternative plans to accommodate smaller cohort sizes with smaller teacher-to-student ratios is the best course of action at this time. At any time if it is safe to return to larger class sizes, or if it best to return to a full remote learning platform, we will do so. We have appreciated your support, your trust, your confidence as well as your input and your patience as we look to the 2020-2021 school year. In this Welcome Packet, you will find important information regarding the start of the school year. Please know that given the current circumstances, some information may be amended or changed depending on goverment guidelines; we will make sure to communicate any pertinant information in a timely and efficient manner should changes need to be made. Finally, it is important you read and acknowledge our Family Commitment to the Health and Safety of our Community, along with additional School policies, which can be found in the Beginning of Year School Policies in the Parent Portal. Some things may look and feel a bit different when we welcome you back on Tuesday, September 8. But no matter what the circumstances, we will continue to be the same resilient community we were before the COVID-19 crisis. We are FXW strong, and we will get through this together. As always, if you have any questions regarding our return to campus, please email loc@fxw.org. See you September 8! The Frances Xavier Warde School Education Team
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In this Welcome Packet, you will find everything you need to start the year, including: Family Calendar and Administrative Staff List...............................................................................................pages 4-5 Back on Campus Information and Videos...........................................................................................................page 6 Hybrid Schedule Information and Videos.........................................................................................................page 7 FXW FAQs..............................................................................................................................................................pages 8-9 FXW Leadership Team/New Leadership at FXW.........................................................................................page 10-11 OSP/HNC/OES Faculty/Staff Directories.....................................................................................................page 12-14 OSP and HNC Drop Off/Pick Up Overview.................................................................................................page 15-17 Uniform Guidelines.................................................................................................................................................page 18 Grade-Specific Announcements •
Preschool Learning off Campus............................................................................................................page 19
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Kindergarten Transition Information...................................................................................................page 20
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Grade 4 Clap In......................................................................................................................................page 21
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Grade 8 Math.........................................................................................................................................page 22
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HNC Materials Pick-Up Last Call........................................................................................................page 22
Athletics/Extended Day Program/Co-Curriculars Update............................................................................page 23 Communication/Social Media....................................................................................................................page 24-25 Living the Legacy.....................................................................................................................................................page 26 Parent Advisory Committee (PAC)/PAC Merchandise.............................................................................page 27-29 FXW Advancement..................................................................................................................................................page 30 Children at the Crossroads Foundation.............................................................................................................page 31 Maggie Daley Speaker Series................................................................................................................................page 32 Equity and Justice Forum..................................................................................................................................page 33 Social Emotional Development and Technology (SET) Program Overview..............................................page 34 Guide to myFXW Parent Portal....................................................................................................................pages 35-44 (includes what forms need to be completed before the first day of school) Lunch from HandCut Foods..........................................................information will be forthcoming by August 31
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THE FRANCES XAVIER WARDE SCHOOL
2020-2021 SCHOOL CALENDAR September 2020
February 2021
8—Opening Day for All Grades
10—Staff Day (no school)
14-18—MAP Testing
15—Presidents’ Day (no school)
23—Staff Day (no school)
24—Staff Day (no school)
October 2020
March 2021
12—Indigenous Peoples’ Day (no school)
8-12—Spring Break (no school)
15—Parent Teacher Conferences* (afternoon and evening)
16—Parent Teacher Conferences* (no school) 28—Staff Day (no school)
November 2020 23-27—Thanksgiving Holiday (no school) 30—Classes Resume
December 2020 10—Parent Teacher Conferences* (afternoon and evening)
This may change if under Phase 2.
15—Classes Resume 31—Parent Teacher Conferences* (afternoon and evening)
April 2021 1—Parent Teacher Conferences* (no school) 2-5—Easter Break (no school) 6—Classes Resume 28—Staff Day (no school)
May 2021
11—Parent Teacher Conferences* (no school)
10-14—MAP Testing
16—Staff Day (no school)
28—Staff Day (no school)
21-31—Winter Break (no school)
31—Memorial Day (no school)
January 2021
June 2021
1—Winter Break (no school)
16—Last Day of School
4—Classes Resume
17-18—Parent Teacher Conferences*
11-15—MAP Testing 18—Martin Luther King Jr. Day (no school) 27—Staff Day (no school)
*Parent Teacher Conferences will be remote via phone, email, or MS Teams. 4
fxw.org OLD ST. PATRICK’S CAMPUS (OSP)
ADMINISTRATIVE OFFICES (OES)
Preschool—Grade 3 120 S. Desplaines Street, Chicago, IL 60661
One East Superior, 6th Floor, Chicago, IL 60611
ADMINISTRATION/STAFF CONTACT INFORMATION Director of Education: Erin Horne | horne@fxw.org Principal: Courtney Britton | brittonc@fxw.org Assistant Principal: Autumn Perry | perrya@fxw.org Director of Innovation: Sarah Vaughn | vaughns@fxw.org Student Success Team Coordinator: Mary Steingraber | steingraberm@fxw.org School Psychologist: Andrew Miller | millera@fxw.org Clinical Psychologist: Lisa Lombard | lombardl@fxw.org Math Instructional Coach: Amy Bilek | bileka@fxw.org Religious Education/Masses/Prayer Services Clare D’Agostino | dagostinoc@fxw.org Nurse: Leslie Kelly | kellyl@fxw.org Erin Arvetis | arvetise@fxw.org (substitute)
STAFF CONTACT INFORMATION Head of School Michael Kennedy | kennedym@fxw.org Executive Assistant to Head Deb Keane | keaned@fxw.org Director of Admission and Financial Aid Sue Smeaton | smeatons@fxw.org Director of Advancement Sarah Frick | fricks@fxw.org Director of Mission Integration Kendall Mallette | mallettek@fxw.org Chief Financial Officer Karen Moore | moorek@fxw.org
OTHER CONTACT INFORMATION Athletics FXWathletics@fxw.org
Office Manager: Monica Alvarez | alvarezm@fxw.org
Attendance attendance@fxw.org
HOLY NAME CATHEDRAL CAMPUS (HNC)
Admissions/Financial Aid admissions@fxw.org
Grades 4–8 751 N. State Street, Chicago, IL 60654
ADMINISTRATION/STAFF CONTACT INFORMATION
Billing/Tuition billing@fxw.org Communications/In The Loop communications@fxw.org
Director of Education: Erin Horne | horne@fxw.org Principal: Lauren Fitchett | fitchettl@fxw.org
Computer/IT helpdesk@fxw.org
Assistant Principal (Academics): Brad Mallers | mallersb@fxw.org
Donations/Fundraising advancement@fxw.org
Assistant Principal (Student Life): Norma Guzmán | guzmanN@fxw.org
Special Events Beth Marcotte | marcotteb@fxw.org
Director of Athletics: Tim Forberg | forbergt@fxw.org
Living the Legacy livingthelegacy@fxw.org
Director of Innovation: Sarah Vaughn | vaughns@fxw.org School Social Worker: Alyssa Brescia | bresciaA@fxw.org Clinical Psychologist: Seth Preminger | premingers@fxw.org Guidance and Support Coordinator: Tiara Damper | dampert@fxw.org Math Instructional Coach: Amy Bilek | bileka@fxw.org
Lunch Orders (HandCut Foods) Michelle Chamberlain | fxw@handcutfoods.com Security fxwsecurity@fxw.org SET Program (Social Emotional Development & Technology) Sarah Vaughn | vaughns@fxw.org
Religious Education/Masses/Prayer Services: Brigid Cashman | cashmanb@fxw.org Nurse: Pamela Madura | madurap@fxw.org Office Manager: Myra Luna-Rinconeno | lunam@fxw.org
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BACK ON CAMPUS INFO In partnership with our Board of Trustees, school nurses, public health experts, medical professionals, staff, and our administrative team, we believe coming back to school is essential for both the academic and social emotional well-being of our students. The decision to return to campus on September 8 in a hybrid schedule was thoughtful, cautious, and conscious of the varying comfort levels within our community. As always, our top priority is the health, safety, and ongoing well-being of our students, faculty and staff, and parents. •
To view our Health and Safety Protocols, click here.
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To view our Health and Well-Being Procedures, click here.
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To learn more about our Back on Campus Task Teams, click here.
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To read Frequently Asked Questions (FAQs) about our Back on Campus Plan, click here.
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To view our Back on Campus Virtual Tour, Welcome Back, Blended Learning, and Remote Learning/Learning off Campus infomational videos, please click below.
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To view other informative COVID-19 Resources, click here.
Back on Campus Virtual Tour
Welcome Back Video
Blended Learning
LoC
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HYBRID SCHEDULE INFO As we prioritized a reduction in class/cohort sizes, we are excited to announce that we will be able to offer a Hybrid Model and LoC options for the first assessment period for Grades Kindergarten through 8 students. For the 2020/2021 school year, this period runs September through November. Scheduling for our Preschoolers for the first assessment period may include a combination of in-school and LoC options, but more information is forthcoming. For those Preschoolers in the part-time program, there will not be a change in yoru schedule. The Hybrid Model and LoC schedule will parallel one another. As part of this sample schedule, we have provided an OSP video explanation and a HNC video explanation below to help families understand which option may be most suitable for your family. In summary: •
Hybrid Model: We will be dividing our students in Grades K through 8 —Group A will attend classes in-person/on campus on Monday and Tuesday each week and Group B will attend classes inperson/on campus on Thursday and Friday each week. We have reserved Wednesday as a day of Learning off Campus for all students.
•
Learning off Campus: For those students who have selected LoC for the first assessment period, they will be part of the classroom lessons for live instruction throughout the day (see sample schedule). This includes signing in and out to participate in classes throughout the day, which involves time for connecting with teachers and classmates and independent learning. As we further developed our LoC model this summer, we feel confident and proud that this option is aligned with the Illinois State Board of Education (ISBE) requirements and will work for those learners who will be off campus for the first assessment period.
Hybrid and Learning off Campus at OSP
Hybrid and Learning off Campus at HNC
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FXW FAQS If you have a question about...
Topic
Contact
Admissions
Sue Smeaton (smeatons@fxw.org, 312-268-2558)
Advancement
Sarah Frick (fricks@fxw.org, 312-268-2567)
Alumni
Danielle Kelly (kellyd@fxw.org, 312-268-2515)
Athletics
Tim Forberg (forbergt@fxw.org, 312-466-0700, x2647)
Attendance
attendance@fxw.org
Back on Campus Plan
loc@fxw.org (monitored by Sarah Frick, Erin Horne, and Michael Kennedy)
Billing/Tuition
billing@fxw.org
Campus Safety
Dan Kaput (kaputd@fxw.org; 312-268-2565)
Canvas
Sarah Vaughn (vaughns@fxw.org; 312-466-0700 x2692)
Counselors/Social Workers/ Psychologists
OSP: Andrew Miller (millera@fxw.org, 312-268-2526); Lisa Lombard (lombardl@fxw.org, 312-268-2504) HNC: Alyssa Brescia (bresciaa@fxw.org, 312-268-2527); Seth Preminger (premingers@fxw.org, 312-268-2503)
COVID-19 Procedures and Protocols
loc@fxw.org (monitored by Sarah Frick, Erin Horne, and Michael Kennedy)
Curriculum
OSP: Courtney Britton (brittonc@fxw.org, 312-268-2555); Autumn Perry (perrya@fxw.org, 312-268-2559) HNC: Lauren Fitchett (fitchettl@fxw.org, 312-268-2513); Brad Mallers (mallersb@fxw.org, (312) 268-2560)
Equity and Justice Forum
Kendall Mallette (mallettek@fxw.org) or Michael Kennedy (kennedym@fxw.org)
Financial Assistance
Sue Smeaton (smeatons@fxw.org, 312-268-2558)
FXW Merchandise
Parent Advisory Committee (PAC) (pac@fxw.org)
Gala, Scholarship Dinner
Beth Marcotte (marcotteb@fxw.org, 312-268-2566)
High School Guidance/Graduation
Brigid Cashman (cashmanb@fxw.org; 312-268-2514)
In the Loop newsletter
Rosie McCarty (communications@fxw.org)
Learning off Campus
loc@fxw.org (monitored by Sarah Frick, Erin Horne, and Michael Kennedy)
Library/Book Fairs
Ashley Weaver (weavera@fxw.org, 312-466-0700 x2637)
Living the Legacy
Beth Amatangelo (livingthelegacy@fxw.org)
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FXW FAQS Topic
Contact
Lost and Found
OSP: Monica Alvarez (alvarezm@fxw.org, 312-466-0700 x5) HNC: Myra Luna-Rinconeño (lunam@fxw.org, 312-466-0700 x6)
Maggie Daley Speaker Series
Kendall Mallette (mallettek@fxw.org, 312-268-2520)
Mission Integration
Kendall Mallette (mallettek@fxw.org, 312-268-2520)
Mother Warde Fund
Danielle Kelly (kellyd@fxw.org, 312-268-2515)
myFXW Parent Portal
FXW Helpdesk (helpdesk@fxw.org, 312-268-2599)
Nurse/Medications
OSP: Leslie Kelly (kellyl@fxw.org, 312-268-2519) or Erin Arvetis (arvetise@fxw.org) HNC: Pam Madura (madurap@fxw.org, 312-268-2518)
Parent Advisory Committee
Alicia Nayak or Lavina Williams (pac@fxw.org)
Parent Teacher Conferences
OSP: Monica Alvarez (alvarezm@fxw.org, 312-466-0700 x5) HNC: Myra Luna-Rinconeño (lunam@fxw.org, 312-466-0700 x6)
Religion/Masses/Prayer Services
OSP: Clare D’Agostino (dagostinoc@fxw.org, 312-466-0700 x2641) HNC: Brigid Cashman (cashmanb@fxw.org, 312-268-2514)
Seesaw
FXW Helpdesk (helpdesk@fxw.org, 312-268-2599)
SET Program
Sarah Vaughn (vaughns@fxw.org, 312-466-0700 x2692)
Social Media
Rosie McCarty (communications@fxw.org)
Student Devices
FXW Helpdesk (helpdesk@fxw.org, 312-268-2599)
Student Support Services
OSP: Mary Steingraber (steingraberm@fxw.org, 312-268-2549) HNC: Tiara Damper (dampert@fxw.org, 312-268-2550)
Technology Support
FXW Helpdesk (helpdesk@fxw.org, 312-268-2599)
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LEADERSHIP TEAM
Courtney Britton Principal, OSP
Tiara Damper HNC Guidance and Support Coordinator
Lauren Fitchett Principal, HNC
Sarah Frick Director of Advancement
Norma Guzmรกn Assistant Principal, HNC
Erin Horne Director of Education, Principal
Michael Kennedy Head of School
Brad Mallers Assistant Principal, HNC
Kendall Mallette Director of Mission Integration
Karen Moore CFO/COO
Autumn Perry Assistant Principal, OSP
Quamika Pickens-Harris Director of HR
Sue Smeaton Director of Admissions and Financial Aid
Mary Steingraber Student Success Team Coordinator, OSP
Sarah Vaughn Director of Innovation 10
NEW LEADERSHIP AT FXW Karen Moore, Chief Financial and Operations Officer Karen joins FXW this year as our Chief Financial and Operations Officer (CFO/ COO). She comes to us from St. Petersburg, Florida, where she was the CFO/ COO at Shorecrest Preparatory Academy for more than a decade. Karen received her B.S. in Accounting from the University of Tennessee, Knoxville and is a licensed CPA.
Quamika Pickens-Harris, Director of Human Resources Quamika is a native Chicagoan who has traveled and lived on both the East and West Coasts of the U.S. With more than 20 years of experience, Quamika has worked in different industries and different size organizations, progressing through the years from a Benefits Counselor to Director of Human Resources by building relationships, having integrity, and showing empathy. Quamika holds a B.B.A. in Human Resources Management with a minor in Management of Information Systems from Governors State University and an M.S. in Human Resources Management from Roosevelt University.
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OSP FACULTY/STAFF DIRECTORY KINDERGARTEN
GRADE 2
Room 10: Maureen Albring Corissa Cardenas
Room 20a: Maya Martin Rodney Trask
Room 33: Kim Garvey Colleen Wanner
Room 11: Katie Cleaveland Malinda Glen
Room 20: Nele Burns
Room 34: Mary Hyland Lisa Kennedy
PRESCHOOL
Room 12-2: Jen Andersen Casey Marx Room 12-3: Beth Amatangelo MacKenzie Higgins Room 13: Elizabeth Cummins Georgia Hawkins Room 14-2: Nicole Bowman MacKenzie Higgins Room 14-3: Jen Andersen Kerri Johnson Room 15 AM/PM: Janet Lara Amy Nash
Room 21: Nicole Bilder Ryan McCarthy Room 22: Vicki Comerford Caitlin O’Shea
GRADE 1 Room 23: Ewa Sieminska Katie Tieken Room 24: Michaela Delaney Meghan Minton Room 25: Emma Fleming Amanda Zola
Room 27: Cindy Herrera Kelly Klein
GRADE 3 Room 30: Rafael Rinconeño Room 31: Lindsay Hornbeck Room 32: Jenny Conroy Room 36: Anne Pulver
Room 26: Grace Arbuckle Jenny Stricker
ART
LIBRARY-MEDIA SPECIALIST
Efrén Adkins
Ashley Weaver
ASSISTANT PRINCIPAL
MATH INSTRUCTIONAL COACH
Autumn Perry
Room 35: Brooke Harrison Hannah Kim
RELIGIOUS EDUCATION COORDINATOR Clare D’Agostino
SCHOOL NURSE
CLINCIAL PSYCHOLOGIST
Amy Bilek
Lisa Lombard
MUSIC
DIRECTOR OF INNOVATION
Shannon Bahr Maggie Portman
SCHOOL PSYCHOLOGIST
OFFICE MANAGER
SCIENCE
Monica Alvarez
Lindsay Mosshammer
PHYSICAL EDUCATION
SPANISH
Faline Blanchard
Paul Minarik Jazmine Romero-Rojas
Sarah Vaughn
DRAMA Jeff Predmore
FACILITIES Andre Norwood
FLEX TEACHER
PRESCHOOL PHYSICAL EDUCATION
Stephanie Tso Joann Williams
Marvin McCurry
LEARNING SPECIALISTS
Erin Horne Courtney Britton
Carroyl Jones Kimberly Milano Katie Mooney Tracy Perlstein Ashley Schultz
PRINCIPALS
Leslie Kelly Erin Arvetis (substitute)
Andrew Miller
SPEECH AND LANGUAGE PATHOLOGIST Brooke O’Rourke
STUDENT SUCCESS TEAM COORDINATOR Mary Steingraber
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HNC FACULTY/STAFF DIRECTORY
GRADE 4
GRADE 6
GRADE 8
Haley Anglin
Jessica Arl (ELA)
Meagan Dimit (Science)
Eboni Dixon
Ann Carbonetto (Math)
Thom Herbeck (Social Studies)
Melissa Marston
John O’Rourke (Social Studies)
Robert Jasenof (ELA)
Beth Quinn
Brianna Zelm (Science)
Steven Ripes (Math)
Kristin Wenc (Science)
GRADE 7
GRADE 5
Darby Evans (ELA)
Katie Dougherty (ELA)
Keth Goodman (Math)
Liz Lowery (Social Studies/
Conor Luck (ELA)
Science)
Moira Ryan (Social Studies)
Colleen Schroeder (Math)
Jamie Scallon (Science)
Sydney Van Sickle (ELA)
Kees van der Hout (ELA)
ART Rachel Mason Kristin Wenc
FRENCH Tim Forberg Frank Schaldenbrand
ASSISTANT PRINCIPALS Norma Guzmán Brad Mallers
GUIDANCE AND SUPPORT COORDINATOR Tiara Damper
ATHLETIC DIRECTOR Tim Forberg
HIGH SCHOOL GUIDANCE TEAM Advocates Brigid Cashman Meagan Dimit Jamie Scallon
CLINCIAL PSYCHOLOGIST Seth Preminger DIRECTOR OF INNOVATION Sarah Vaughn DRAMA Jeff Predmore FACILITIES Cecil Davis Yeshua Jessup FLEX TEACHERS Sydney Davis Margaret Lester Chet Williams
Satellite Advisory Team Alyssa Brescia Tiara Damper Lauren Fitchett Kendall Mallette LEARNING SPECIALISTS Carrie Egan (Grade 7) Maggie Madden (Grade 6) Rachel McCue (Grade 4) Takiyah Olatunbosun (Grade 8) Claudia Ramirez (Grade 4) Carla Spinelli (Grade 5)
MATH INSTRUCTIONAL COACH Amy Bilek MUSIC Joel DeFayette Diana Gokce OFFICE MANAGERS Stephanie Hagerman Myra Luna-Rinconeño PHYSICAL EDUCATION John Demergis PRINCIPAL Lauren Fitchett RELIGIOUS EDUCATION COORDINATOR Brigid Cashman SCHOOL NURSE Pamela Madura SCHOOL SOCIAL WORKER Alyssa Brescia SPANISH Sandra Medina-Alba
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ONE EAST SUPERIOR DIRECTORY ADMISSIONS Sue Smeaton, Director of Admissions and Financial Aid Vinkeia O’Neill, Assistant Director of Admissions Dalia Ahmed, Data Services Coordinator ADVANCEMENT Sarah Frick, Director of Advancement Danielle Kelly, Associate Director of Advancement Beth Marcotte, Special Events Manager Rosie McCarty, Communications Coordinator Dalia Ahmed, Data Services Coordinator FACILITIES Dan Kaput, Facilities Manager FINANCE Karen Moore, Chief Financial and Operations Officer Siobhan Kozicki, Staff Accountant/Accounts Payable Danaka Williams, Staff Accountant/Accounts Receivable HEAD OF SCHOOL Michael Kennedy, Head of School Deb Keane, Executive Assistant to the Head of School HUMAN RESOURCES Quamika Pickens-Harris, Director of Human Resources IT Madeleine Cieslak, Manager of Information Systems David Mitchell, Systems Administrator Alex Kuppler, Database and Applications Coordinator Gerardo Gallegos, Tech Support Analyst (HNC) Shadell Jamison, Tech Support Analyst (OSP) MISSION INTEGRATION Kendall Mallette, Director of Mission Integration
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OSP DROP-OFF/PICK-UP Old St. Patrick’s Campus Drop-Off Procedures DROP-OFF: •
For all Preschool-Grade 3 students, drop-off takes place from 7:30-8:00 a.m. PM Preschool dropoff begins at 11:50 a.m.
•
Students will be assigned to one of our four entrances based on where their classroom is situated within the building: Green, Gold, Purple, and Blue. Our goal is to create streamlined paths to classrooms without cross traffic in the hallways. Classroom assignments and designated entrances are forthcoming. Parents with multiple children may need to drive around the block to more than one entrance to drop off their children.
•
Please do not leave your vehicle unattended in any of the arrival lanes.
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If you are arriving by foot, please walk to the temperature-checking site that corresponds with your child’s designated entrance. The temp check sites are indicated below with a red cross. Parents with multiple children may need to walk to more than one entrance to drop off their children.
•
Temperature checks will be administered by FXW Administration and Staff at each of the dropoff sites.
•
Parents must wear masks (even when in their car) when dropping off or picking up their child.
See the below map and drop-off procedures for each entrance.
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OSP DROP-OFF/PICK-UP Entrance Front Entrance
Entry Directions FX W G re e n
• • •
West Stairwell Door
G old
• • • •
Back Door
Pu rp le
• • • •
Emergency Exit
B lue
• • •
Driving South on Desplaines St., cars will line up in front of the school. Students will receive a temperature check in their vehicle. Students will get out of their vehicle and stand on the Green Jaguar Paw Prints to maintain social distance before entering the school via the fron t en trance. Driving West on Adams, cars will turn right into the alley next to Old St. Patrick’s Church. Cars will line up along the alley. Students will receive a temperature check in their vehicle. Students will get out of their vehicle and stand on the Gold Jaguar Paw Prints to maintain social distance before entering the school via the we st sta irwell door. Driving West on Adams St., cars will turn right into the alley next to Old St. Patrick’s Church. Cars will line up along the alley. Students will receive a temperature check in their vehicle. Students will get out of their vehicle and stand on the Purple Jaguar Paw Prints to maintain social distance before entering the school via the back door. Driving East, cars will line up along Monroe St. Students will receive a temperature check in their vehicle. Students will get out of their vehicle and stand on the Blue Jaguar Paw Prints to maintain social distance. Then, they will walk through the gate and enter the school via the e m e rg e n cy e xi t d oo r.
Pick-Up Procedures
Old St. Patrick’s Campus Pick-Up Procedures
• Preschool students will dismiss from 2:25-2:45 from their designated entrance. PICK-UP: • K-3 students and preschool siblings will dismiss from 2:50-3:10 from their designated entrances. • • Students stand ona the Jaguar app Paw Prints at all pick-up locations to maintain social distance. We are will exploring dismissal that allows physical distancing in a safe manner. Moredo information is forthcoming. • Please not leave your vehicle unattended in any of the pick-up lanes. • Please display your last name in the passenger window of your vehicle and students will be dismissed to your car after making eye contact and “air” high-fiving their teachers.
-OR-
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HNC DROP-OFF/PICK-UP Holy Name Cathedral Campus Drop-Off and Pick-Up Procedures DROP-OFF: • For all students in Grades 4-8, drop-off takes place on State St. between 8:00-8:30 a.m. • Please do not leave your vehicle unattended in the Kiss-and-Go lane. • Students will get out of their vehicle and stand on the Green Jaguar Paw Prints outside the front entrance to maintain social distance. If you are arriving by foot, please follow this same procedure. • Students will walk through the front doors and pass through a non-contact thermal scanner to have their temperature taken. • Grade 5, 6 students will follow directional arrows and signage to go directly to their advisory rooms using the HNC stairwell. • Grade 4, 7, 8 students will follow directional arrows and signage to go directly to their advisory rooms using the Auditorium stairwell. • Grade 4-8 students are expected to be in the classroom by 8:30 a.m. Tardies will be issued after 8:30 a.m. • Administration and/or staff members will be stationed throughout the building to assist with this process. • Parents must wear masks (even when in their car) when dropping off or picking up their child. PICK-UP*: • For all students in Grades 4-8, pick-up takes place between 3:00-3:30 p.m. • Both State St. and Wabash Ave. will be used for dismissal. • Pick-up will be staggered by grade level using the following schedule: • 3:00-3:10 p.m.: Grade 4 on State St. • 3:10-3:20 p.m.: Grade 5 on State St. & Grade 8 on Wabash Ave. • 3:20-3:30 p.m.: Grade 6 on State St. & Grade 7 on Wabash Ave. **Older siblings can dismiss at youngest siblings’ time/location. • Please do not leave your vehicle unattended in any of the pick-up lanes. • Students will stand on the Green Jaguar Paw Prints at both pick-up locations to maintain social distance. *These pick-up procedures are subject to change pending the use of a dismissal app that allows physical distancing in a safe manner.
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UNIFORMS Kindergarten–Grade 8 Uniform Overview Please note that uniforms will be optional for all students in the 2020-2021 school year. FXW OFFICIAL VENDORS Lands’ End landsend.com 800-963-4816; school code: 900057944 Dennis Uniform dennisuniform.com 800-854-6951; school code: G69GV Epluno (includes French Toast merchandise) epluno.com 800-529-5275; no school code required MASKS FXW branded masks are available for purchase from Lands’ End in white, gray, and navy blue. Masks are also available for purchase at the FXW PAC Spirit Store. DRESS UNIFORM—TOPS Long or short sleeve polo style shirt (white or evergreen only). •
•
Polo style shirts may be plain or have the FXW School logo (Lands’ End, Dennis Uniform, and French Toast/Epluno have school logo options). FXW’s school logo is the only emblem allowed on polo style shirts.
Sweaters/Vests (optional) (solid evergreen, white, or navy blue, with or without School logo).
UNIFORM—BOTTOMS Grades K-4: Girls may wear sailor dresses (Dennis Uniform), navy jumper dresses, skorts, skirts, walking shorts, or dress pants (Lands’ End, French Toast/ Epluno, Dennis Uniform). Blue polo dresses are not part of the FXW uniform. Grades 5-8: Girls may wear navy blue dress pants, walking shorts, or skirts/skorts. Girls must wear navy shorts under dresses and skirts. Grades K-8: Boys may wear navy dress pants or walking shorts (Lands’ End, French Toast/ Epluno, Dennis Uniform). Form-fitting workout pants, cargo pants, cargo shorts, leggings and capri pants are not to be worn as uniform pants. ACCESSORIES Socks/tights must be solid color: white, navy, black, or evergreen. Footless tights and leggings are not approved. Belts: If a belt is worn, it must be a navy, black, or brown belt. Headbands must be a solid color: black, blue, brown, forest green, or white.
Sweaters and vests are to be worn over uniform shirts. All must be pullover sweater/vests or button-down sweaters. Sweaters may not have hoods or zippers. EVERYDAY UNIFORM—TOPS The following two styles are permissible: Long or short sleeved polo style shirt (white or evergreen). •
Polo style shirts may be plain or have the FXW School logo (Lands’ End, Dennis Uniform, and French Toast/Epluno have school logo options).
•
FXW’s school logo is the only emblem allowed on polo style shirts.
Long or short-sleeve t-shirts or sweatshirts must have the FXW logo (white or evergreen).
You can order uniform clothing in four easy steps: 1. Visit the vendor online 2. Select your purchase 3. After you complete your order, include your school code to ensure you are ordering FXW approved clothing items 4. The FXW logo is optional If you have questions, please call FXW’s official vendors directly.
18 *You may also purchase plain, long or short sleeve polos and navy bottoms (based on above guidelines) at your local stores, without any emblems on them.
PRESCHOOL LOC PRESCHOOL LEARNING OFF CAMPUS During LoC for our Preschool students, FXW strives to provide a virtual learning environment based on research with special consideration for how young students learn and develop. To learn more, click the detailed document below. To view two Preschool students in action during LoC, click the videos below.
PRESCHOOL at The Frances Xavier Warde School
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KINDERGARTEN TRANSITION KINDERGARTEN TRANSITION MEETING
We are so excited for our Preschoolers to become Kindergarten Jaguars this year! Click below for helpful information about transitioning to Kindergarten at FXW. After viewing the information above, please let us know if you have further questions. On August 18 at 8:00 a.m., we will provide a live session to answer your questions and connect as a Kindergarten community. Please submit your questions here by Friday, August 14.
To learn more about Kindergarten at FXW during LoC, please review the detailed document to the right.
KINDERGARTEN at The Frances Xavier Warde School
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GRADE 4 CLAP IN INCOMING GRADE 4 “CLAP IN” AND TRANSITION MEETING As we commemorate the ceremonial transition of our incoming Grade 4 students, we are sharing the clap out video below that was created for the OSP sendoff. We are now excited to “clap in” our Grade 4 students to HNC on Thursday, September 3. More details, including sign-up information, is coming soon.
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HNC ANNOUNCEMENTS GRADE 8 MATH UPDATE In an effort to best meet the needs of all of our students this year, all Grade 8 students will be enrolled in Algebra 1. This course will be taught by Steven Ripes and will build on the PreAlgebra concepts taught during the Grade 7 year. Our Algebra 1 course was designed based on data gathered from the many high schools FXW students go on to attend. The course is rooted in our mathematics philosophy of learning through problem solving, and activities are planned to help students develop critical thinking skills and foster perseverance. We are confident that students will be best served by engaging in this higher-level course, and appropriate accommodations and supports will be in place to help students succeed. As an instructional team, which includes Grade 8 Math Teacher Steven Ripes, Math Instructional Coach Amy Bilek, and Math Department Chair Ann Carbonetto, our priority is to meet the needs of all our students, and we are excited to offer this enriching course to all Grade 8 students. About Steven Ripes Mr. Ripes has been teaching mathematics and science professionally for 18 years. His credentials include a B.S. and M.Ed. degree in Mathematics from New Mexico State University and DePaul University, respectively; as well as more than 12 years of continuing professional development. He has taught multiple branches of pure mathematics at the elementary, middle, high school, and college level, domestic and abroad. Mr. Ripes has been teaching Algebra within the FXW community since 2008.
2019-2020 HNC MATERIAL PICK-UP LAST CALL If you have not picked up your child(ren)’s materials from the 2019-2020 school year (yearbook, locker items, art work, etc.) at the HNC campus, please contact Brad Mallers to coordinate a pick-up. All materials must be picked up before Friday, August 21. All remaining materials will be donated or discarded.
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ATHLETICS/EXTENDED DAY PROGRAM/CO-CURRICULARS ATHLETICS/EXTENDED DAY PROGRAM/CO-CURRICULARS UPDATE We remain hopeful we can offer some form of after school activities for our students on both campuses. A critical component to our planning for in-person Athletics, Extended Day, and Co-Curriculars involves ensuring our cohort model can be prioritized. As we plan, we will offer these co-curricular options if we can maintain the well-being of all teachers, staff, and students within the cohort. More information will be forthcoming after the opening of school. CCYL Update The Chicago Catholic Youth League (CCYL) made the decision to postpone all interscholastic athletics and has canceled the 2020 flag football season. The Restore Illinois Plan & FXW Skills and Drills The Restore Illinois Plan mandated protocols and guidelines for all youth and adult recreational sports, including, but not limited to school-based sports (IHSA & IESA), travel clubs, private leagues and clubs, recreational leagues and centers, and park district sports programs. FXW will follow these guidelines as we continue to plan for opportunities to safely engage our students in athletics. To further our plans, we would appreciate your feedback in having your child participate in skills and drills offerings for the following activities: flag football, cross country, volleyball, and basketball. Similar to our Extended Day Program, a critical component to our planning involves ensuring our cohort model can be successful and will protect the good health of all teachers, staff, and students within the cohort. • To take our OSP Athletics survey, click here. • To take our HNC Athletics survey, click here. We appreciate your patience while our team works to determine the next steps. We continue to work with our faculty and third-party vendors to offer virtual co-curricular options. More information will be forthcoming after the opening of school.
QUESTIONS? Contact Tim Forberg, Athletic Director (312) 466-0700 x2647 or forbergt@fxw.org 23
COMMUNICATION As a School, we communicate with families on a regular basis through a variety of channels, including:
IN THE LOOP Our In the Loop newsletter is sent every week on Sundays at noon and includes all-school and gradelevel announcements, upcoming events, volunteer opportunities, and a snapshot of the schedule for the upcoming week. We will also share weekly “Wellness Wednesdays” tips within the In the Loop newsletter. WITH MISSION IN MIND Our With Mission in Mind newsletter is sent every Monday (excluding holidays) through our Office of Mission Integration and includes timely reflections on how we as a School are living out our mission and Charisms on a day-to-day basis. In addition, our Equity and Justice Community Bulletin initiative that kicked off this summer will be incorporated into our weekly With Mission in Mind newsletters. HEAD OF SCHOOL LETTERS Our Head of School Michael Kennedy will send global all-school updates and reflections on a semiregular basis. VERACROSS PARENT PORTAL The School will use the Veracross Parent Portal as an additional platform to communicate important information to parents. In addition, all emails sent by the School are accessible through your inbox within the Parent Portal. To view the Parent Portal, click here. TEACHER UPDATES FXW teachers will communicate with families through their classroom blogs, email, and Seesaw/Canvas depending on your child’s grade level. SCHOOL MESSENGER FXW uses an emergency notification system called School Messenger to immediately notify parents about weather-related closures, emergency early dismissals, etc. We will conduct a test of School Messenger at the beginning of the year to ensure all parent contact information is correct. More information about this test can be found in In the Loop. COVID-19 CASE COMMUNICATION If the school has a positive COVID-19 case, the school nurses will communicate that information via Magnus as it pertains to each cohort.
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SOCIAL MEDIA FXW uses social media as a tool to update our community on different classroom specific, grade-level, and school-wide events, initiatives, and projects. We also use our social media channels as an additional method of communications for important school updates, such as school closures due to inclement weather, etc.
SOCIAL MEDIA POLICY •
All FXW students, board members, parents, volunteers, administrators, faculty members, staff, vendors, or guests (whether at school, at school-sponsored co-curricular, extracurricular or social functions, or otherwise) share the responsibility for modeling appropriate behavior and creating an online environment where mutual respect, tolerance, civility, and acceptance are promoted.
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FXW is committed to monitoring the activity (posts, comments, etc) on all school-sponsored social media sites to make sure all content aligns with the mission and values of our School. Any inappropriate content will be flagged and removed in a timely manner.
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All policies and behavior guidelines that cover student and parent conduct on the school premises and at school-related activities similarly apply to the online environment.
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The online behavior of all members of the FXW community should reflect the same standards of honesty, respect, and consideration that one would use face-to-face.
We encourage you and your family to connect with us on the following social media platforms: Like and follow our Facebook page for the latest news, photos, events, and more. There is also a separate Facebook page geared toward our alumni and alumni families. Follow us on Twitter to stay informed of everyday campus happenings and highlights in education. Follow us on Instagram, where we capture activities, events, and special occasions. Our Alumni can also stay in touch with us via Instagram (@FXWAlumni). Follow us on YouTube, where we post all-school and grade specific videos as well as host virtual events via livestream. We also encourage you to post photos of you and your family at FXW events, service opportunities, athletic events , etc. and ask that you tag us @fxwchicago on whichever platform you are using. Feel free to also use the following hashtags: •
#FXWExperience
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#FXWAcademics
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#FXWService
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#FXWFaith
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#FXWDiversity
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#FXWAthletics
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#fxwloc (for Learning off Campus)
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LIVING THE LEGACY The Frances Xavier Warde School honors our namesake, Mother Frances Xavier Warde. A sister of Mercy from Ireland, Mother Warde came to Chicago to serve the neediest communities. Through our Living the Legacy program, students and their families continue this dedication to service by helping those in need throughout the Chicagoland area. FXW partners with Chicago-area organizations to offer service opportunities throughout the year. From our youngest Preschoolers to our Grade 8 students, everyone participates! Some of our community partners include: • Ann and Robert H. Lurie Children’s Hospital
• Lakeview Pantry (The Hub)
• Big Shoulders (Maternity BVM, St. Malachy, St. Agnes, Academy of St. Benedict the African)
• Madonna House
• Bishop Conway • Blessings in a Backpack • Catholic Charities • Catholic Extensions • Chicago Collegiate Charter School • Cradles to Crayons • Fourth Presbyterian Church • Gary Comer Youth Center • Great Lakes Alliance • Green Day • Heartland Alliance (Hollywood House, FarmWorks, Human Care Services) • Jesse Brown VA Hospital
• Little Brothers-Friends of the Elderly • Mary and Joseph Homeless Shelter • Mercy Home for Boys and Girls • Misericordia • Mission of Our Lady of the Angels • North Lawndale College Prep • Northwestern Prentice Women’s Hospital NICU • Operation Gratitude (Veterans) • St. Eulalia • St. Mary’s Little Sisters of the Poor • The American Red Cross of Chicago & Northern Illinois • The Clare • The Night Ministry • Upcycling Colors
To view ways to safely support our Living the Legacy partners during COVID-19, please click here.
QUESTIONS? Contact Beth Amatangelo LivingtheLegacy@fxw.org 26
PARENT ADVISORY COMMITTEE (PAC)
ABOUT The Parent Advisory Committee (PAC) is a parent-run group that supports the mission of FXW. PAC is the consolidation of the former Parent Group Advisory Board (PGAB) and Parents at the Heart (PATH) into one parent organization. The Parent Advisory Committee serves as a resource for the community and works with faculty, staff, and families to promote FXW spirit by coordinating communitybuilding events, school support, and volunteer opportunities. PARTICIPATION All parents with a child enrolled at FXW are a member of the PAC and are welcome to participate by attending bi-annual meetings, serving as a Committee Lead or PAC Classroom Representative (formerly Room Parent), and volunteering. Getting involved is easy! Announcements for volunteer opportunities are posted in In the Loop, along with links to sign up. COMMITTEE LEADS AND PAC CLASSROOM REPRESENTATIVES PAC Committee Leads coordinate many events and programs throughout the year to serve the community. Serving as a lead is a two-year commitment. Parents can share interest in a role to the PAC Co-Chairs or via the solicitation at the end of the year in In the Loop. With the consolidation of PGAB and PATH into PAC, we will now only have PAC Classroom Representatives (PAC Reps). PAC Reps are the liaison between classroom parents and both the specific classroom teachers and the broader FXW community. In this role, parents assist teachers in coordinating various events and organizing support to classroom families during times of illness, death, births, and any other life-altering event. Parents can express interest in serving as a PAC Rep via survey to come out in August. NEW CHARISM COMMITTEE Our new PAC Charism Committee is the essence of the former Parents at the Heart (PATH). The Charism Committee Leads will continue to support the former PATH events, including Grandparents’ and Special Friends’ Day, Mardi Gras, Mother’s Day Luncheon, Ceremony of Recognition and the Summer Movie Night. In addition, the leads will assist PAC Reps in helping families in need, from arranging for prayers, meals, playdates, carpool help or the mobilization of classroom families during any time of need or transition. 27
PARENT ADVISORY COMMITTEE (PAC) THE PARENT ADVISORY COMMITTEES BY AREAS OF SUPPORT STAFF APPRECIATION
COMMUNITY BUILDING
End-of-Year Fund
Book Swap
Holiday Gift Fund
Charism Committee
Spring Faculty and Staff Luncheon
Grade-Level Parent Socials Uniform Swap
SCHOOL SUPPORT
OTHER VOLUNTEER OPPORTUNITIES
Angel Fund
Book Fair
Book Fairs
Charism Events
Merchandise (Spiritwear)
Lunch (OSP)
PAC Reps
Merchandise Sales Office Support
QUESTIONS? Contact PAC Co-Chairs Alicia Nayak and Lavina Williams pac@fxw.org
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PAC SPIRIT STORE
FXW MERCHANDISE The Parent Advisory Committee is proud to offer official FXW Merchandise and Spirit Wear. All proceeds from purchases support faculty and staff at The Frances Xavier Warde School, including Faculty and Staff Appreciation Week in the spring and our Holiday and End of Year gifts. All purchases are final sale and can be made via our online store.
CLICK HERE TO VISIT THE STORE
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ADVANCEMENT Through campaigns, special events, and grants, FXW’s Advancement Department manages fundraising initiatives for the School and for the Children at the Crossroads Foundation (CATC). Parent participation plays an integral role in the success of these programs. There are short- and long-term volunteer opportunities associated with these efforts, including:
WHO’S WHO ON THE ADVANCMENT TEAM Sarah Frick Director of Advancement fricks@fxw.org Contact Sarah for general questions about advancement and major gifts.
MOTHER WARDE FUND: SEPTEMBER 28-OCTOBER 30, 2020 All-encompassing of previous fundraising initiatives such as the FXW Fund and Gala, The Mother Warde Fund is our singular focus this year as we work to ensure our learning programs remain robust in the classroom and while learning off campus, our facilities remain safe for all our students, and our School remains financially accessible for all our families. To learn more, please contact Danielle Kelly. GALA: DATE TO BE DETERMINED While we do not anticipate the ability to host an event due to the guidelines of the Illinois Department of Public Health (IDPH), Restore Illinois, and Be Safe. Chicago, we are planning to feature an online Silent Auction in the spring. To donate an item, click here. Look out for updates and volunteer opportunities from the Advancement Team in In the Loop.
Danielle Kelly Associate Director of Advancement kellyd@fxw.org Contact Danielle for questions about Mother Warde Fund, alumni efforts, and sponsorships.
Beth Marcotte Special Events Manager marcotteb@fxw.org Contact Beth for questions about special events and sponsorships.
Rosie McCarty Communications Coordinator mccartyr@fxw.org Contact Rosie for questions about communications and social media.
Dalia Ahmed Data Services Coordinator ahmedd@fxw.org Contact Dalia with questions about donation acknowledgement letters and general fundraising data.
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CHILDREN AT THE CROSSROADS FOUNDATION (CATC) Children at the Crossroads Foundation (CATC) was created in 1990 on the belief that economic circumstances should not preclude any eager and capable child from receiving a quality education. The Foundation seeks to enrich our community by significantly improving the academic achievement, self-esteem, and life opportunities of school children by offering need-based scholarship support to students attending FXW. Over the last 30 years, CATC has awarded over $15 million in needbased scholarships to nearly 700 FXW students. However, all FXW students—whether they receive a scholarship or not—benefit from being a member of this special community filled with a diversity of backgrounds, perspectives, and experiences. The FXW Advancement Department organizes many events and initiatives through the school year that benefit CATC, including: SCHOLARSHIP DINNER: MAY 14, 2021 The annual Scholarship Dinner provides funding for scholarships for students to attend FXW. This is a wonderful event where CATC supporters and friends gather in celebration and support to ensure that eager and capable children receive a quality education. The format of the event this year has yet to be determined based on the guidelines of the lllinois Department of Public Health (IDPH), Restore Illinois, and Be Safe. Chicago. More information is forthcoming. ILLINOIS INVEST IN KIDS ACT The Illinois Invest in Kids Act allows state income tax credits for individual and corporate tax payers who make authorized contributions to a Scholarship Granting Organization (SGO). CATC is an approved SGO under the Act. Please contact Sarah Frick for more information.
QUESTIONS? Contact Sarah Frick, Director of Advancement 312-268-2567 or fricks@fxw.org 31
MAGGIE DALEY SPEAKER SERIES In addition to providing an outstanding education for our students, The Frances Xavier Warde School is also committed to offering learning opportunities for parents, education professionals, and the community at large. Our Maggie Daley Speaker Series provides an ideal forum for us to discuss and explore issues that are vital to our school community and to our city and our world. The focus of these conversations is not on academic achievement per se, but rather on the many factors that helps us to shape confident servant leaders, lifelong learners, and conscientious citizens. In particular, we have focused and will continue to focus on fostering: •
Social-Emotional Learning, including persistence and responsibility, executive functioning, and self- and social-awareness
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Diversity, Equity, and Inclusion, including best practices for creating a truly pluralistic community
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A Healthy Family Life, including strategies for navigating technology and social media
In the 2019-2020 school year, we hosted Rosalind Wiseman, thought leader and bestselling author of Queen Bees & Wannabees, Masterminds & Wingmen, as well as Owning Up: Empowering Adolescents to Confront Social Cruelty, Bullying, and Injustice, who discussed young people’s friendships, social media use, gossip, drama, bullying, and the constant pressure to “keep up.” We also virtually hosted Eugenia Cheng, Scientist in Residence at the School of the Art Institute of Chicago and Author of The Art of Logic: How to Make Sense in a World that Doesn’t, who discussed how abstract mathematics can help us understand privilege and develop empathy. More information is forthcoming about speakers for the 2020-2021 school year.
QUESTIONS? Contact Kendall Mallette, Director of Mission Integration 312-268-2520 or mallettek@fxw.org 32
EQUITY AND JUSTICE FORUM OBJECTIVE As we plan for a return to campus, we do so within the backdrop of two significant occurrences that will guide our decision-making, that will inform our programmatic initiatives and changes, and will highlight the School’s value proposition by deepening our understanding and appreciation of the FXW mission and Charisms. The Equity and Justice Forum is charged with: 1. providing a space and place for listening, dialogue, and greater understanding about race and racism in our country, especially ideas for dealing with current challenges and planning for a better future; and 2. serving as a catalyst for bridging differences regarding race in America, promoting reconciliation, and encouraging fresh perspectives. AREAS OF FOCUS •
Cultural Competency in Curriculum: Discuss and recommend ways in which to more comprehensively integrate cultural competency into curriculum and pedagogy. Develop strategic initiatives to support diversity and inclusion actionable and measurable steps.
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Recruit and Retain Faculty of Color: With the combined forces of our newly appointed HR Director, who for the first time in FXW’s history is a Person of Color (POC), the Director of Mission Integration, and the Leadership Team, undergird, lend ideas and people power to new strategic planning specifically focused on attracting and retaining faculty from underrepresented groups.
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Diversity, Equity, and Justice Training for Faculty & Staff: In addition to SEED and ongoing professional development training with experts in the Diversity, Equity, and Inclusion (DEI) field, discuss inclusive cultural competency and anti-racist training for faculty and staff. For Faculty and Staff leadership, determine best approach for proactively engaging with constituents to ensure students feel safe and supported.
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Community (Students, Parents, Faculty, & Staff): Determine measures FXW can take to provide a more inclusive culture while determining the best approach for proactively engaging with all students, FAS, and parents to ensure everyone feels safe and further foster a culture of inclusion.
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Admissions Recruitment and Retention of Families of Color: Recommend additional ways in which to provide support to the Admissions Team and develop a sustainable plan for the recruitment and retention of families of color.
QUESTIONS? Contact Kendall Mallette, Director of Mission Integration (312-268-2520 or mallettek@fxw.org) or Michael Kennedy, Head of School (kennedym@fxw.org)
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SOCIAL EMOTIONAL DEVELOPMENT AND TECHNOLOGY (SET) PROGRAM Dear Families, We look forward to seeing you in a few weeks for the start of school. As you look to September, you are invited to learn more about our Social Emotional Development and Technology (SET) Program. SET is an outreach program that brings discussions and resources to our FXW families through presentations, grade-level coffee talks, book discussions, and a resource library. We encourage you to participate in these talks and presentations over the course of the year. All our events this year will be transitioned to a virtual platform. The SET Program, now in its fifth year, is the collaboration of FXW’s Director of Innovation, Social Worker, and Psychologists. The program represents our commitment to the Charisms by engaging the FXW community to foster balanced technology practices that support optimal learning, healthy relationships, and emotional well-being. More information about virtual FXW SET events for the 2020-21 school year is forthcoming. We look forward to seeing you at SET events and to the start of a great school year! Sincerely, Sarah Vaughn, Director of Innovation Alyssa Brescia, HNC Social Worker Seth Preminger, HNC Clinical Psychologist Lisa Lombard, OSP Clinical Psychologist Andrew Miller, OSP School Psychologist
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myFXW PARENT PORTAL Dear FXW families, Before the year begins, we ask you to login and become familiar with the systems we use at FXW. In this guide, you will find important information about our myFXW parent portal, powered by Veracross; our Learning Management Systems, Canvas (Grades 3-8) and Seesaw (PreschoolGrade 2); and our electronic medical records system, Magnus Health. We have created this guide to assist you in the completion of the following steps which need to be completed before the school year begins: Update your profile information (check addresses, emails, phone numbers for accuracy). Set your directory visibility preferences. Set up your emergency and pick-up contacts. Check your AutoPay credit card or checking account for accuracy. Accept school permission slips and policies electronically before the first day of school: 1. Student and Family Handbook Acknowledgement Form 2. FXW Family Commitment to Health and Safety 3. Year-long Permission Form for Parks 4. Device Usage Agreement and Responsible Use Policy 5. Photo Permission Form 6. Leave on Own Form 7. Academic, Medical, and Faith Decision 8. Medication Acknowledgement 9. Public School System Acknowledgment Please take time to read this entire guide so that you are logged into our systems and ready to go. If you have additional questions, please contact our helpdesk at helpdesk@fxw.org. We look forward to another great year! FXW IT Team Madeleine Cieslak
Manager of Information Systems
David Mitchell
Systems Administrator
Alex Kuppler
Database & Applications Coordinator
Gerardo Gallegos
Technical Support Analyst
Shadell Jamison
Technical Support Analyst
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myFXW PARENT PORTAL myFXW Parent Portal (Powered by Veracross) Our myFXW portal has up-to-date information on school events and activities, family and staff directories, tuition invoices and payments, links to school systems such as Magnus Health and Canvas, fundraising events and donation information, online registrations and important forms and documents. To access the portal to go to https://www.fxw.org and click on myFXW at the top.
Fill in the fields for your username and password. For forgotten passwords, click the Can’t access your account? link on the login page for assistance.
Once logged in, you should see the parent portal Dashboard. Become familiar with the navigation options.
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myFXW PARENT PORTAL DASHBOARD The parent portal Dashboard includes a list of your children, the week’s calendar, and quick links to school resources. Below are some quick pointers for navigating the Dashboard. 1. Classes and Reports is where you’ll find your children’s classroom blogs in PreschoolGrade 4. 2. Canvas is where you’ll find classroom announcements and assignments in Grades 3-8. 3. My Calendar contains all events pertinent to your household. 4. School Calendar (under the Calendars dropdown in the navigation menu) lists all school events. 5. Billing is where you can view and pay invoices as well as manage your AutoPay account info.
HOUSEHOLD PROFILE UPDATE Click the Update Family Profile link. Once at the Household Profile Update page, review all sections for accuracy. At the beginning of each school year or if you have updates to your family information during the year, go to the My Information button and make the necessary updates. All families must verify their information before the beginning of the school year.
DIRECTORIES Families can search our family directories by criteria or see lists by homeroom and grade level.
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myFXW PARENT PORTAL Canvas Canvas is our Learning Management System used for students in Grades 3-8. Teachers for these grades will post daily homework assignments in Announcements. Homework will be every week night, and students will have assignments written in their assignment notebook. Please note parents and students will not receive a notification about homework unless they go into Notifications in Canvas and choose to have an update sent (for directions see Setting Up Notification Preferences in Canvas on the next page). To access FXW’s Canvas Site on the web, go to www.fxw.org/login and click the Canvas icon. ACCESSING CANVAS ON A LAPTOP OR DESKTOP The following information will be helpful to you when you access Canvas on a laptop or desktop computer. As of July 2020, Canvas supports the current releases of the following browsers: • Chrome 83 and 84 • Safari 12 and 13 (Macintosh only) • Firefox 78 and 79 • Edge 83 and 84 The most up-to-date information on supported browsers can be always be found at https://bit.ly/3fWIyrn *Some supported browsers may still produce a banner stating, “your browser does not meet the requirements for Canvas.” If you have upgraded your browser but you are still seeing the warning banner, try logging out of Canvas and deleting your browser cookies. CANVAS MOBILE APPS For parents and guardians, we do not recommend the use of the Canvas iOS or Android apps as they provide very limited visibility. Canvas is best experienced on the web using a PC or Mac. LOGGING INTO CANVAS THROUGH A WEB BROWSER Go to www.fxw.org/login. You should be automatically signed into Canvas, if not, a log in box will appear (see right). Once logged-in, select “Courses” in the global navigation bar.
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myFXW PARENT PORTAL SETTING UP NOTIFICATION PREFERENCES IN CANVAS By default, Canvas will not send email notifications. To receive notifications from Canvas, you will have to opt in. Here’s how to set up these notifications to your liking: 1. Log into Canvas through a web browser on a laptop > go to Account (upper left-hand corner) > Notifications
2. Add your desired way(s) to be notified.
3. Click on the Notifications tab on the left-hand navigation bar.
4. Set the frequency of your notifications by clicking on your chosen tab by Announcements and Grades. For example, to get a daily summary of homework postings, choice the daily option to the side of Announcements. Note, daily summaries are sent out by Canvas anytime between 5:006:00 p.m. You may modify these settings at any time.
1. 2. 3. 4.
Notify me right away Send a daily summary Send weekly summary Do not send me anything
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myFXW PARENT PORTAL SETTING UP NOTIFICATION PREFERENCES IN CANVAS By default, Canvas will not send email notifications. To receive notifications from Canvas, you will have to opt in. Here’s how to set up these notifications to your liking: 1. These are your preferences. You may select how you want to receive announcements (email or text message), and how often you want to receive them. If you do not change anything, you will not receive notifications. 2. While we understand that you will select the preferences that best meets your needs, we do recommend using the following settings: • Leave all notification preferences except for Announcements set to Do not send me anything. • Set Announcements to Daily Summary (one notification sent between 5:00-6:00 p.m. each evening that is a summary of all announcements posted that day) or to Notify me right away (you will receive a notification each time an announcement is posted—this could be several times during the day). • Set Grading to your personal preference. 3. Your setting notifications will apply to all of the courses your children are enrolled in. It is not currently possible to set up different notification levels for each class or for each student. 4. For more detailed directions on setting notifications visit the Canvas Help Center.
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myFXW PARENT PORTAL Seesaw Seesaw is our learning management system for Preschool through Grade 2. Implemented during our Learning Off Campus period, we hope to continue augmenting our primary and lower school students’ learning plan with Seesaw for the upcoming year. LOGGING IN TO SEESAW ON A WEB BROWSER All access to Seesaw can be found by going to app. seesaw.me on your web browser. There, it will prompt you to log in as a teacher, student, or administrator. By selecting Student, you will be taken to a login page asking for either a student sign-in with email and password (typically used for older students), or by entering a text code. Our students have all been assigned an individual text code that teachers will distribute at the start of the school year.
ACCESSING SEESAW VIA MOBILE There are both iOS and Android applications for Seesaw that allow full access to classes and lessons. All student iPads will be outfitted with the Seesaw app by our IT department prior to the start of the year. 41
myFXW PARENT PORTAL VIEWING CLASSES IN SEESAW Once logged in, students will be automatically directed to one of their Seesaw courses. To view ALL of their courses, they can click on their name in the uppler left corner of the page to pull up a full menu of each course they have been assigned to. The three tabs on the far right of a course’s page will allow the student to navigate their assignments: • The Journal will display all announcements and assignments posted by the teacher. • The Activities tab will display ONLY assignments that require responses by the instructor. • The Inbox will isolate new posts for the student.
NOTE: While all students have an assigned QR code (scannable for logging in on mobile devices) in addition to their text code, using the QR code will result in the student only being able to view their homeroom course. In order to view their specials and other activities, students MUST sign in with their text code.
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myFXW PARENT PORTAL Magnus Health Magnus Health is a web-based electronic medical records system providing FXW with secure storage and up-to-date student health information. You will use Magnus Health to submit required medical forms and report information on your student’s allergies and medications. LOGGING IN TO MAGNUS HEALTH 1. Your myFXW username and password are the same for Magnus Health. 2. To log into Magnus Health after setting up your myFXW account, login to myFXW at https:// www.fxw.org/login and click the Magnus Health icon. You will be directed to the FXW specific Magnus Health login page. Use your myFXW username and password to log in. 3. Once into Magnus Health, you will see each of your students listed on the Front Desk.
4. Clicking on the Complete now tab for each student will bring you to the student health tracker page.
The Student Health Tracker page has a list of all medical documents you must provide by the specified deadline. For your reference, this list is also included below. Please read about each requirement carefully as some documents will require a physician’s signature. 43
myFXW PARENT PORTAL LIST OF REQUIRED DOCUMENTS FOR FXW STUDENTS 1. Vital Health Record (all students) 2. State of Illinois Certificate of Child Health Examination Form including the Health History (New Preschool students, all Kindergarten and Grade 6 students and new students in Grades 1-8) 3. Immunizations (New Preschool students, all Kindergarten and Grade 6 students and new students in Grades 1-8) 4. Dental Examination Form (Kindergarten students, Grade 2 and Grade 6 students and new students entering Grade 2 or Grade 6) 5. Eye Examination Form (Kindergarten students and new students in Grades 1-8 enrolling in an Illinois school for the first time) 6. Pre-Participation Sports Physical including the Concussion Information Sheet (required for all students in Grades 4-8 if participating in a school sport) 7. Medication Authorization Form (required for all prescription and over-the counter medications administered at school) 8. Parent/Guardian Permission Form (required for all prescription and over-the-counter medications administered at school) 9. Asthma Action Plan (if applicable) 10. Food Allergy Action Plan (if applicable) 11. Diabetes Action Plan (if applicable) 12. Seizure Action Plan (if applicable) Certain forms are completed online, and other forms must be downloaded, printed out, completed by you or your doctor, and then sent back to Magnus. Important note: A cover sheet prints out with each of these documents and must accompany each document when returned to Magnus. This cover sheet tells Magnus how to electronically file the document, identifying the student to whom they belong. To return these documents you have two options—choose whichever is most convenient for you: 1. You can fax them to Magnus 2. You can scan and then upload them to Magnus QUESTIONS To access support options, click the on the “Need Help?” tab the upper right-hand corner of your screen at any time for links to support documents, a step-by-step video, email, etc.
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Due to the sensitivity of this information, it is best you send the required information directly to Magnus. If you need assistance using Magnus Health, you can reach their support at 877-461-6831, or via email service@magnushealthportal.com.
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